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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 Agreement No. G-83704-Al
2 SAN JOAQUIN VALLEY UNIFIED AIR POLLUTION CONTROL DISTRICT
3 PUBLIC BENEFIT GRANTS PROGRAM
4 FUNDING AGREEMENT
5 (New Alternative Fuel Vehicle Purchase)
6 This Agreement is made and entered into this 27th day of
7 January , 2021, by and between the SAN JOAQUIN VALLEY UNIFIED AIR
8 POLLUTION CONTROL DISTRICT, a unified air pollution control district formed
9 pursuant to California Health and Safety Code section 40150 et seq. (District), and
10 County of Fresno (Participant).
11 WITNESSETH:
12 WHEREAS, the California Clean Air Act (CCAA) requires local air
13 pollution control districts to reduce emissions from motor vehicles;
14 WHEREAS, AB 2766, AB 923, SB 709, and AB 2522 authorize districts
15 to impose fees upon certain registered motor vehicles within the district, and the
16 governing board of the District has imposed said fees;
17 WHEREAS, said legislation requires District to use said funds for activities
18 related to reduce air pollution from motor vehicles and for related planning, monitoring,
19 enforcement, and technical studies necessary for the implementation of the California
20 Clean Air Act of 1988; and
21 WHEREAS, the District has developed other funding mechanisms in
22 order to provide grant monies for its incentive programs; and
23 WHEREAS, on August 11, 2011, the District began accepting applications
24 to approve for funding those projects deemed to be most suitable for vehicle license
25 fees and other funding; and
26 WHEREAS, Participant has proposed a project that meets the eligibility
27 criteria of the Public Benefit Grants Program, New Alternative Fuel Vehicle Purchase
28 Component and has been approved by the District for funding; and
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 WHEREAS, Participant represents that it is willing and able to perform the
2 activities set forth herein.
3 NOW, THEREFORE, based on their mutual promises, covenants, and
4 conditions, the parties hereby agree as follows:
5 1. PROJECT
6 The Participant agrees to purchase and place into service the type and
7 number of new alternative fuel vehicle(s) as set forth in the application attached hereto
8 and incorporated herein as Exhibit A. Participant agrees, that at the date of execution
g of this Agreement, Participant has not yet purchased, taken possession, or ordered said
10 vehicle(s) and agrees to furnish all labor, materials, equipment, licenses, permits, fees,
11 and other incidentals necessary to perform and complete, per schedule, in a
12 professional manner, the requirements described herein. Participant agrees and
13 represents that purchase of the specified vehicle(s) subject of this Agreement is/are not
14 required by or to be used for compliance with any local, state, or federal rule or
15 regulation, settlement agreement, mitigation agreement, memorandum of
16 understanding (MOU), memorandum of agreement (MOA), or other legal mandate
17 currently in effect. Participant waives all rights to any emission reduction credits that
18 may accrue as a result of purchase of the specified vehicle(s).
19 In the event of any conflict between or among the terms and conditions of
20 this Agreement and the exhibit incorporated herein, such conflict shall be resolved by
21 giving precedence in the following order of priority:
22 1. To the text of this Agreement
23 2. Exhibit to this Agreement
24 2. TIMETABLE/PERIOD OF PERFORMANCE
25 Participant shall purchase and place the new alternative fuel vehicle(s)
26 into service, and submit all final claims as outlined in Paragraph 3, no later than one
27 (1) year from the execution date of this Agreement. If the Participant cannot meet
28 the project timetable as set forth herein, the Participant must notify the District in writing
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1 and request to amend the Agreement to provide the Participant additional time to meet
2 all performance requirements under the Agreement. Such request is subject to review
3 and approval by the District. Participant agrees to amend the Agreement as necessary,
4 if requested by the District, to ensure the project is completed within the timetable
5 approved by the District.
6 A. Agreement Period: The Participant shall own and operate the new
7 alternative fuel vehicle(s) purchased under this Agreement according to the terms of
8 this Agreement for no less than three (3) years from the date in which the vehicle(s)
9 is/are first placed into service.
10 3. COMPENSATION
11 The total obligation of the District under this Agreement shall not exceed
12 Nineteen Thousand Nine Hundred Ninety-One And 57/100 dollars ($19,991.57) for
13 the purchase of the new alternative fuel vehicle(s) identified in Exhibit A. The maximum
14 funding provided per vehicle is limited to the corresponding Eligible Amount identified
15 in Exhibit A.
16 Participant shall obtain through other sources sufficient additional monies
17 to fund the total cost of the vehicle(s) as outlined in Exhibit A. In the event funding from
18 other sources for the total cost of the vehicle(s) is not received by Participant, District
19 reserves the right to terminate or re-negotiate this Agreement.
20 A. Payments: Advance payments shall not be permitted. The District
21 shall issue payment to Participant upon receipt of a properly supported and verified
22 claim for payment as specified in the Public Benefit Grants Program, New Alternative
23 Fuel Vehicle Purchase Component payment procedures document. The payment
24 procedures document shall be provided to Participant by the District. Payment is for
25 reimbursement to the Participant for the purchase of new alternative fuel vehicle(s) and
26 funding shall only be allowed toward the purchase of the specific vehicle(s) described
27 in Exhibit A. The District reserves the right to reduce the funding paid to the Participant
28 if it is determined that the actual invoiced costs paid by the Participant for the purchase
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 of the new vehicle(s) is/are less than the Total Eligible Amount specified in Exhibit A.
2 The District also reserves the right to reduce the funding if the Participant receives or
3 will receive co-funding from a third party that, in addition to the District's funding,
4 exceeds the total invoiced cost(s) of the new alternative fuel vehicle(s) purchased under
5 this Agreement. Participant is required to disclose all such information to the District
6 prior to the execution date of this Agreement. The Participant will not be reimbursed by
7 the District for the purchase of the new alternative fuel vehicle(s) if the Participant has
8 purchased, taken possession, or ordered the said new vehicle(s) prior to the execution
9 date of this Agreement.
10 Concurrently with the submission of any claim for payment, Participant
11 shall certify (through copies of invoices issued, checks, receipts, and the like) that
12 complete payment has been made or invoiced. Participant understands that any
13 payment received from the District to fund the vehicle(s) in this Agreement may be
14 subject to taxation and the District will issue a form 1099 to the Participant. Any tax
15 liability on the funds provided by the District shall be the sole responsibility of the
16 Participant.
17 B. Surplus Funds: Any compensation, which is not expended by
18 Participant pursuant to the terms and conditions of this Agreement by the project
19 completion date, shall automatically revert to District. Only expenditures incurred by
20 Participant in the direct performance of this Agreement will be reimbursed by District.
21 4. NON-ALLOCATION OF FUNDS
22 The terms of this Agreement are contingent on the approval and receipt
23 of funds by the appropriating government agency. Should sufficient funds not be
24 allocated, the services provided may be modified or this Agreement terminated at any
25 time by giving Participant thirty (30) days' prior written notice.
26 5. ANNUAL REPORTING
27 Participant shall submit annual reports on the vehicle(s) that include the
28 following information:
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 1. Participant contact information;
2 2. Proof of current California registration for the new alternative
3 fuel vehicle(s);
4 3. Proof of insurance as required by paragraph 11.
5 4. Annual miles or hours traveled (including mileage/activity or
6 hour/activity logs for documentation);
7 5. Summary of maintenance performed;
8 6. Any other pertinent information requested by the District on a
9 form to be provided to the Participant by the District.
10 Annual reporting will be required for three (3) subsequent years following
11 the purchase of the new alternative fuel vehicle(s). The first year annual report is due
12 on the anniversary date of when the new alternative fuel vehicle(s)was/were first placed
13 into service and for each ensuing year thereafter. Noncompliance with the reporting
14 requirements shall result in on-site monitoring by District personnel and will impact the
15 Participant's ability to receive funding from the District for future projects. Participants
16 with annual reports more than six (6) months late will not be granted any additional grant
17 funds from the District until all reports are satisfactorily submitted.
18 The District or representative designated by the District reserves the right
19 to monitor the vehicle(s), enforce the terms of this Agreement at any time during the
20 Agreement Period specified in subparagraph 2.A, and pursue repayment of funds for
21 non-compliance within the terms and conditions of this Agreement or applicable state
22 laws or regulations.
23 6. TERMINATION
24 A. Breach of Agreement: District may immediately suspend or
25 terminate this Agreement, in whole or in part, where in the determination of District there
26 is:
27 1. An illegal or improper use of funds;
28 2. A failure to comply with any term of this Agreement;
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 3. A substantially incorrect or incomplete annual report submitted
2 to the District;
3 In no event shall any payment by District constitute a waiver by District of
4 any breach of this Agreement or any default, which may then exist on the part of
5 Participant. Neither shall such payment impair or prejudice any remedy available to the
6 District with respect to the breach or default. District shall have the right to demand of
7 Participant the repayment to the District of any funds disbursed to Participant under this
8 Agreement which in the judgment of District were not expended in accordance with the
9 terms of this Agreement. Participant shall promptly refund any such funds upon
10 demand.
11 In addition to immediate suspension or termination, District may impose
12 any other remedies available at law, in equity, or otherwise specified in this Agreement.
13 The District may prohibit Participant from participating in all other District and State grant
14 programs in the future.
15 B. Without Cause: Either party may terminate this Agreement at any
16 time upon giving the other party at least thirty (30) days' advance written notice of
17 intention to terminate. The District shall have the right to demand prompt repayment of
18 a portion or all monies expended under this Agreement as provided in paragraph 3 if
19 the Participant does not meet all obligations under this Agreement upon such
20 termination.
21 7. MODIFICATION
22 Any matters of this Agreement may be modified from time to time by the
23 written consent of all the parties without in any way affecting the remainder.
24 8. INDEPENDENT CONTRACTOR
25 In performance of the work, duties, and obligations assumed by
26 Participant (also referred to in this section as `Contractor') under this Agreement, it is
27 mutually understood and agreed that Contractor, including any and all of Contractor's
28 officers, agents, and employees, will at all times be acting and performing as an
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 independent contractor and shall act in an independent capacity and not as an officer,
2 agent, servant, employee, joint venture, partner, or associate of District or ARB.
3 Furthermore, District shall have no right to control or supervise or direct the manner or
4 method by which Contractor shall perform its work and function. However, District shall
5 retain the right to administer this Agreement so as to verify that Contractor is performing
6 its obligations in accordance to the terms and conditions thereof. Contractor and District
7 shall comply with all applicable provisions of law and the rules and regulations, if any,
8 of governmental authorities having jurisdiction over matters the subject thereof.
9 Because of its status as an independent contractor, Contractor shall have
10 absolutely no right to employment rights and benefits available to District employees.
11 Contractor shall be solely liable and responsible for providing to, or on behalf of, itself
12 all legally required employee benefits. In addition, Contractor shall be solely responsible
13 and save District harmless from all matters relating to payment of Contractor's
14 employees, including compliance with social security, withholding, and all other
15 regulations governing such matters. It is acknowledged that during the term of this
16 Agreement, Contractor may be providing services to others unrelated to District or to
17 this Agreement.
18 9. NON-ASSIGNMENT
19 Participant may not assign, sell, transfer, license, or subcontract any rights
20 or obligations to a third party within or outside of the District's boundaries without the
21 express prior consent of the District for the duration of the Agreement Period specified
22 in subparagraph 2.A. If the Participant sells or transfers ownership of the vehicle(s) or
23 any portion thereof for any reason, or is required to replace the vehicle(s) with cleaner
24 vehicle(s) prior to the end of the Agreement Period, the Participant must request and
25 receive written consent from the District prior to selling or transferring ownership of the
26 vehicle(s) or any portion thereof.
27 Prior to completing the transaction, the Participant understands that it is
28 responsible to inform the party purchasing the vehicle(s) of the Agreement provisions
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 and disclose the remaining Agreement term. The Participant shall be responsible for
2 establishing an agreement between the new owner and District in order to facilitate the
3 transfer of the Agreement provisions and terms. The Participant shall provide the
4 prospective new owner with valid contact information for the District so the new owner
5 can assume legal responsibility under the original Agreement or enter into a new
6 Agreement with the District, for the remainder of the Agreement Period. Participant
7 understands that they shall not be relieved of their legal obligation to fulfill the conditions
8 of this Agreement unless the new owner has assumed responsibility through an
g executed agreement with the District.
10 10. INDEMNIFICATION
11 Participant agrees to indemnify, save, hold harmless, and at District's
12 request, defend the District, its boards, committees, representatives, officers, agents,
13 and employees from and against any and all costs and expenses (including reasonable
14 attorneys' fees and litigation costs), damages, liabilities, claims, and losses (whether in
15 contract, tort, or strict liability, including, but not limited to, personal injury, death, and
16 property damage) which arise or are alleged to arise directly or indirectly from any act
17 or omission of Participant, its officers, agents, sub participants, or employees in their
18 performance of this Agreement, or out of the operations of the Participant.
19 11. INSURANCE AND VEHICLE WARRANTY
20 Participant is responsible for securing warranty and maintaining
21 replacement value insurance on the new alternative fuel vehicle(s) for the duration of
22 the Agreement Period specified in subparagraph 2.A. The new alternative fuel
23 vehicle(s) purchased through this Agreement must not be tampered with or modified in
24 any such manner than would void the warranty of the vehicle(s). Insurance coverage
25 must be sufficient to repay the District's investment in case major damage to the new
26 alternative fuel vehicle(s) occurs during the Agreement Period. A copy of the current
27 insurance for each vehicle purchased under this Agreement is required to be submitted
28 annually with the Participant's annual report.
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 In the event that the new alternative fuel vehicle(s) purchased under this
2 Agreement is/are in an accident, stolen, destroyed, or otherwise rendered temporarily
3 or permanently inoperable, the Participant must immediately inform the District of such
4 damage(s) and repair or replace the vehicles(s) within three (3) months from the date
5 of the occurrence at the Participant's expense and to the standards which meet all
6 program requirements for the remainder of the Participant's obligation under this
7 Agreement.
8 If the Participant repairs a vehicle rendered temporarily inoperable, said
9 repairs shall include any and all repairs necessary to restore the vehicle and any
10 optional equipment purchased under this Agreement to a reasonable condition. If the
11 Participant replaces a vehicle rendered permanently inoperable; said replacement shall
12 include an equivalent vehicle(s) that, at a minimum, meets all program eligibility
13 requirements, including emission level, Gross Vehicle Weight Rating (GVWR), etcetera.
14 As the replacement of a vehicle may require an amendment to the existing Agreement,
15 the Participant must receive prior authorization from the District in advance of any
16 purchases, and must provide any and all replacement vehicle information to the District.
17 In the event the Participant does not repair or replace vehicle(s) that
18 become inoperable to fulfill the Agreement Period specified in subparagraph 2.A, the
19 District may undertake actions pursuant to this Agreement, including recouping a
20 portion or all incentive funds provided for the vehicle(s) in question.
21 12. RECORD KEEPING
22 Participant shall maintain records sufficient to provide, on an annual basis,
23 information regarding annual mileage, fuel usage, invoices, general maintenance
24 details, correspondence associated with the application, award, agreement, monitoring,
25 enforcement, and reporting requirements and any other available information that may
26 be deemed pertinent to the evaluation of the program for at least two (2) years after the
27 equipment project term or three (3) years after final payment, whichever is later.
28 Records shall be readily available and accessible to the District, or District designated
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1 representative, upon request for the purposes of ongoing evaluations or auditing.
2 13. NOTICES
3 The persons and their addresses having authority to give and receive
4 notices under this Agreement are as follows:
5 PARTICIPANT DISTRICT
6
7 Robert W. Bash Samir Sheikh
Director of Internal Services/ Executive Director/APCO
8 Chief Information Officer 1990 East Gettysburg Ave.
333 W Pontiac Way Fresno, CA 93726
9 Clovis, CA 93612
10 Any and all notices between District and Participant provided for or
11 permitted under this Agreement or by law shall be in writing and shall be deemed duly
12 served when personally delivered to one of the parties, or in lieu of such personal
13 service, when deposited in the United States mail, postage prepared, addressed to such
14 party.
15 14. AUDITS AND INSPECTIONS
16 In addition to enforcement by the District or designated representative(s)
17 of the District, the District reserves the right to perform audits of vehicle(s) and
18 documentation and enforce the terms of this Agreement at any time during the
19 Agreement term.
20 If, after audit, the District makes a determination that funds provided to the
21 Participant pursuant to this Agreement were not spent in conformance with this
22 Agreement or any other applicable provisions of law, the Participant agrees to
23 immediately reimburse District all funds determined to have been expended not in
24 conformance with said provisions.
25 15. POLITICAL ACTIVITY PROHIBITED
26 None of the funds, materials, property, or services provided under this
27 Agreement shall be used for any political activity, or to further the election or defeat of
28 any candidate for public office contrary to federal or state laws, statutes, regulations,
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1 rules, or guidelines.
2 16. LOBBYING PROHIBITED
3 None of the funds provided under this Agreement shall be used for
4 publicity, lobbying, or propaganda purposes designed to support or defeat legislation
5 before the Congress of the United States of America or the Legislature of the State of
6 California.
7 17. CONFLICT OF INTEREST
8 No officer, employee, or agent of District who exercises any function or
g responsibility for planning and carrying out the services provided under this Agreement
10 shall have any direct or indirect personal financial interest in this Agreement. Participant
11 shall comply with all federal and state conflict of interest laws, statutes, and regulations,
12 which shall be applicable to all parties and beneficiaries under this Agreement and any
13 officer, agent, or employee of District.
14 18. GOVERNING LAW
15 This Agreement shall be governed in all respects by the laws of the State
16 of California. Venue for any action arising out of this Agreement shall only be in Fresno
17 County, California.
18 19. COMPLIANCE WITH LAWS
19 The Participant shall comply will all federal and state laws, statutes,
20 regulations, rules, and guidelines which apply to its performance under this Agreement,
21 including California driving eligibility and financial liability laws.
22 20. BINDING ON SUCCESSORS
23 This Agreement, including all covenants and conditions contained herein,
24 shall be binding upon and inure to the benefit of the parties, including their respective
25 successors-in-interest, assigns, and legal representatives.
26 21. TIME IS OF THE ESSENCE
27 It is understood that for Participant's performance under this Agreement,
28 time is of the essence. The parties reasonably anticipate that Participant will, to the
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1 reasonable satisfaction of District, complete all activities provided herein within the time
2 schedule outlined in this Agreement, provided that Participant is not caused
3 unreasonable delay in such performance.
4 22. DATA OWNERSHIP
5 Upon termination or expiration of this Agreement, all data which is
6 received, collected, produced, or developed by Participant under this Agreement shall
7 become the exclusive property of District, provided, however, Participant shall be
8 allowed to retain a copy of any non-confidential data received, collected, produced, or
g developed by Participant under this Agreement subject to District's exclusive ownership
10 rights stated herein. Accordingly, Participant shall, if requested, surrender to District all
11 such data which is in its possession (including its sub participants or agents), without
12 any reservation of right or title, not otherwise enumerated herein.
13 District shall have the right at reasonable times during the term of this
14 Agreement to inspect and reproduce any data received, collected, produced, or
15 developed by Participant under this Agreement. No reports, professional papers,
16 information, inventions, improvements, discoveries, or data obtained, prepared,
17 assembled, or developed by Participant, pursuant to this Agreement, shall be released
18 or made available (except to District) without prior, express written approval of District
19 while this Agreement is in force, and except as otherwise required under the California
20 Public Records Act.
21 23. NO THIRD-PARTY BENEFICIARIES
22 Notwithstanding anything else stated to the contrary herein, it is
23 understood that Participant's services and activities under this Agreement are being
24 rendered only for the benefit of District, and no other person, firm, corporation, or entity
25 shall be deemed an intended third-party beneficiary of this Agreement.
26 24. SEVERABILITY
27 In the event that any one or more of the provisions contained in this
28 Agreement shall for any reason be held to be unenforceable in any respect by a court
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1 of competent jurisdiction, such holding shall not affect any other provisions of this
2 Agreement, and the Agreement shall then be construed as if such unenforceable
3 provisions are not a part hereof.
4 25. ENTIRE AGREEMENT
5 This Agreement constitutes the entire agreement between Participant and
6 District with respect to the subject matter hereof and supersedes all previous
7 negotiations, proposals, commitments, writings, advertisements, publications, and
8 understandings of any nature whatsoever unless expressly included in this Agreement.
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 to be executed as of the day and year first hereinabove written.
3
4 PARTICIPANT DISTRICT
Ernest Buddy Mendes,
5 Chairman of the Board of Supervisors of San Joaquin Valley Air Pollution
the County of Fresno Control i n d by: t
6
5 q;u
7 ATTEST: S II FJ�Q6MY FF
8 Bernice E. Seidel Executive Director/APCO
9 Clerk of the Board of Supervisors Approved as to legal form:
County of Fresno, State of California San Joaquin Valley Unified Air Pollution
10 Control District
DocuSigned by:
11 By: al��c{{t 1�a��aoVt
12 AL63A.74EPdWatore
District Counsel
13
14 Approved as to accounting form:
15 San Joaquin Valley Unified Air Pollution
Control District
DocuSigned by:
16
17 Me erR6i`M;4C'.P.A.
18 Director of Administrative Services
For accounting use only:
19 Program: 282
20 Account No.:
21
22
23
24
25 Acct:3575
Org:8911
26 Fund: 1000
27 Subclass: 19000
BY: 2021
28
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DocuSign Envelope ID: D084E040-1165-4027-93D7-5A30B0595276
County of Fresno
SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT
Public Benefit Grants Program
New Alternative Fuel Vehicle Purchase Component
Application Number: G-83704
Vehicle Make: ZeroNox
Vehicle Model: eTuatara
Vehicle Model Year: 2020
Vehicle Type: Battery-Electric
Maximum Eligible Amount: $19,991.57
Exhibit A