HomeMy WebLinkAboutAgreement A-20-025-1 with Fresno EOC.pdf- 1 -
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT I (hereinafter “Amendment”), is made and entered into this 26th day of
January, 2021, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of
California, Fresno, California, hereinafter referred to as “COUNTY”, and Fresno County Economic
Opportunities Commissions, DBA Fresno EOC, a California non-profit 501c3 organization, whose
address is 1920 Mariposa Street, Suite 300, Fresno, California 93721, hereinafter referred to as
“CONTRACTOR”.
WITNESSETH:
WHEREAS, COUNTY and CONTRACTOR entered into Agreement number A-20-025, dated
January 7, 2020, hereinafter referred to as “Agreement”, pursuant to which CONTRACTOR agreed to
implement evidence-based programs that improve the oral health of elementary school aged children;
and
WHEREAS, COUNTY and CONTRACTOR would like to move the cost savings due to COVID-
19 disruptions, from the first year to the second year, in order to add a new position without exceeding
the maximum compensation; and
WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to
approve budget modifications to line items exceeding ten percent of the total compensation.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
1.That all references in existing COUNTY Agreement No. A-20-025 to “Exhibit B” be
changed to read “Revised Exhibit B”, attached hereto and incorporated herein by reference.
2. That the existing COUNTY Agreement No. A-20-025, on Page Six (6), beginning on
Line Ten (10) with the words “4. COMPENSATION/INVOICING:” and ending on Line Twenty (20) with
the word “CONTRACTOR.” be deleted and the following inserted in its place:
“4. COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR and
CONTRACTOR agrees to receive compensation as identified in Revised Exhibit B, attached hereto
and incorporated herein by this reference. In no event shall services performed under this Agreement
for the period beginning upon execution of this Agreement through and including June 30, 2020 be in
Agreement No. 20-025-1
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excess of Eighty-One Thousand Six Hundred Forty-Three and No/100 Dollars ($81,643). In no event
shall services performed under this Agreement for the period beginning July 1, 2020 through and
including June 30, 2021 be in excess of Two Hundred Forty-Three Thousand Three Hundred Fifty-
Seven and No/100 Dollars ($243,357). In no event shall services performed under this Agreement for
the period beginning July 1, 2021 through and including June 30, 2022 be in excess of One Hundred
Ninety-Five Thousand and No/100 Dollars ($195,000.00). It is understood that all expenses incidental
to CONTRACTOR’s performance of services under this Agreement shall be borne by
CONTRACTOR.”
COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend the
Agreement and, that upon execution of this Amendment, the Agreement and this Amendment together
shall be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall remain
in full force and effect. This Amendment I shall be effective retroactive to January 7, 2020.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as
2 of the day and year first hereinabove written .
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CONTRACTOR:
Fresno County Economic Opportunities
Commission, OBA, Fresno EOC
(Authorized Sig ature)
9 Emilia Reyes, CEO
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17 1920 Mariposa Street, Fresno , California 93721
Mailing Address
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FOR ACCOUNTNG USE ONLY:
Fund/Subclass : 0001/10000
ORG No .: 56201553
Account No .: 7295
SMA
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COUNTY OF FRESNO:
Steve Brandau, Cha irman of the Board of
Supervisors of the County of Fresno
ATTEST :
Bernice E. Seidel
Clerk of the Board of Superviso rs
County of r sno , State of California
By : •
Doc ID : 3f6e5cb81a2e662c631fa356ed0bac9904 c8f7a
REVISED EXHIBIT B
Year I PAGE 1 of 6
01/07/2020-06/30/2020
Personnel
Position Title Monthly
Salary Range Monthly Annual FTE %Months Requested
Amount
Project Director $0 $0
Project Coordinator $5,300-$6,500 $5,352 $64,221 100%8 $26,748.61
Dental Assistant $2,800-$3,800 $2,826 $33,912 100%8 $15,716.86
Total Personnel $42,465.47
Fringe Benefits @ 25%Total Fringe Benefits $12,252.19
Total $54,717.66
Operating Expenses
Space/Rent $1,000 8 $5,000
Communications $538 8 $869.83
Printing $200 8 $0
Office Supplies $776 8 $5,508.79
Total Operating Expenses $11,378.62
Labor
Total Labor Cost
Travel
Mileage $629.32 8 $182.11
Total Travel $182.11
Other Costs
Laptops $1,603.54
Audit $81.44
Total Other Costs $1,684.98
Indirect Costs (25% of Total Personnel Costs) Total Indirect Costs $13,679.42
$81,643 TOTAL COSTS
REVISED EXHIBIT B
Year II PAGE 2 of 6
Position Title Monthly Salary
Range Monthly Annual FTE %Months Budget w/
rollover
Project Director $0 $0
Project Coordinator $5,300-$6,500 $5,459 $65,508 100%12 $65,508.00
Dental Assistant $2,800-$3,800 $3,188 $38,256 100%12 $38,256.00
Outreach Health Educator $2,800-$3,800 $3,188 $38,256 100%8 $25,504.00
Total Personnel $129,268.00
Total Fringe Benefits $37,488
Total $166,756
Operating Expenses
Space/Rent $1,000.00 12 $12,000.00
Communications $600.00 12 $7,200.00
Printing $200.00 12 $2,400.00
Office Supplies $802.75 12 $9,633.00
$31,233.00
Labor
Travel
Mileage $286.50 12 $3,438.00
$3,438.00
Other Costs
Laptops
Audit $241.71
$241.71
Indirect Costs (25% of Total Personnel Costs) $41,689
$243,357TOTAL COSTS
07/01/2020 through 06/30/2021
Fringe Benefits @ 29.0%
Personnel
Total Operating Expenses
Total Travel
Total Other Costs
Total Indirect Costs
REVISED EXHIBIT B
Year III PAGE 3 of 6
Position Title Monthly
Salary Range Monthly Annual FTE %Months Requested
Amount
Project Director $0 $0
Project Coordinator $5,300-$6,500 $5,624 $67,483 100%12 $67,488
Dental Assistant $2,800-$3,800 $3,051 $36,615 100%12 $36,612
$104,100
$24,724
Total $128,824
Operating Expenses
Space/Rent $1,000.00 12 $12,000
Communications $500.00 12 $6,000
Printing $100.00 12 $1,200
Office Supplies $569.56 12 $6,835
$26,035
Labor
Travel
Mileage $645.00 12 $7,740
$7,740
Other Costs
Audit $195
$195
Indirect Costs (25% of Total Personnel Costs) $32,206
$195,000
07/01/2021 through 06/30/2022
Total Personnel
Fringe Benefits @ 23.75%
Benefits
Total Indirect Costs
Personnel
Total Operating Expenses
Total Travel
Total Other Costs
TOTAL COSTS
Justification Year I REVISED EXHIBIT B
Personnel PAGE 4 OF 6
Position Title REVISED BUDGET REDUCED TO ACTUALS.
Project Director $0
Project Coordinator
42816 26,748.61
Dental Assistant
22608 15,716.86
Fringe Benefits @ 25%16356 12,252.19
Operating Expenses
Space/Rent 8000 5,000
Communications 4304 869.83
Printing 1600 0
Office Supplies 6208 5,508.79
Labor
Travel
Mileage 5035 182.11
Other Costs
Laptops 2500 1,603.54
$81,643 REVISED BUDGET REDUCED TO ACTUALS.
Indirect Costs (25% of
Total Personnel Cost)
20445 13,679.42 25% of total personnel costs.
Direct, manage, assess, plan, implement and evaluate progam
activities such as overseeing the completion of Project Coordinator
and Dental Assistant's duties, completion of reports and attendance
to all required meetings. 10% of salary zero cost to SBSP.
Cost to coordinate all activities and ensures implementation of work
plan activities of SBSP. Oversees day to day activities and provide
assistance in problem solving and goal setting to meet high quality
standards of all deliverables. 100% of salary based on an 8 month
period for Year 1.
Provides all the coordination, assistance, and setting up of
schedules and activities with schools and the providers, case
management, data collection, processing of forms and scheduling
of appointments. 100% of salary based on an 8 month period for
Year 1
Cost includes FICA, SUI, Workers Compensation, Medical/Health
benefits and retirement benefits.
Office space for staff implementing SBSP ($1000 X 8 months)
Agency Audit 128 81.44 Allocation of cost for Agency's annual audit completed by
independent CPA firm. Based on Total Direct Expenses X 0.012%.
Landline connections, internet and Wifi connections, servers, cell
phones ($538 X 8 months).
Printing of any materials, flyers, forms, copies of documents
needed to implement project ($200 X 8 months).
Office and consumable supplies such as papers, pens, note pads,
toners, print cartridges, folders, laptop case, planners, binders and
other supplies ($776 X 8 months).
Mileage to and from meetings, trainings, project implementation,
and site visits (629.32 X 8 months).
Purchase of 2 laptops for Project Coordinator and Dental Assistant
Justification Year II REVISED EXHIBIT B
Personnel PAGE 5 of 6
Position Title
Project Director $0
Project Coordinator $65,508
Dental Assistant $38,256
Outreach Health Educator $25,504
Fringe Benefits @ 29%$37,487.72
Operating Expenses
Space/Rent $12,000
Communications $7,200
Printing $2,400
Office Supplies $9,633.00
Labor
Travel
Mileage $3,438
Other Costs
Laptops
Agency Audit $241.67
Indirect Costs (25% of
Total Personal Cost)
$41,688.93
$243,357
Allocation of cost for Agency's annual audit completed by
independent CPA firm. Based on Total Direct Expenses X 0.012%.
Office space for staff implementing SBSP ($1000 X 12 months)
Direct, manage, assess, plan, implement and evaluate progam
activities such as overseeing the completion of Project Coordinator
and Dental Assistant's duties, completion of reports and
attendance to all required meetings. 10% of salary zero cost to
SBSP.
Cost to coordinate all activities and ensures implementation of
work plan activities of SBSP. Oversees day to day activities and
provide assistance in problem solving and goal setting to meet
high quality standards of all deliverables. 100% of salary based
on12 month period for Year 2.
Provides all the coordination, assistance, and setting up of
schedules and activities with schools and the providers, case
management, data collection, processing of forms and scheduling
of appointments. 100% of salary based on12 month period for
Year 2. $3,188 x 12=$38,256.
Cost includes FICA, SUI, Workers Compensation, Medical/Health
benefits and retirement benefits.
An SBSP Outreach Health Educator is needed to case manage the
clients and assist with the coordination of educational services
such as providing dental presentations to teachers, students, and
parents. The health educator will also be assisting dental
hygienists with services such as set-up, clean-up, and
documenting all services provided to students. The health educator
will be responsible for entering all data into the FUSE software.
He/she will have to follow up with parents whose youth requires
"urgent" dental care and refer them to Free Medi-Cal Dental Youth
Services to link them to a local dental care provider. 100% of
salary based on 8 months period for Year 2. $3,188 x 8= $25,504.
Landline connections, internet and Wifi connections, servers, cell
phones ($600 X 12 months).
Printing of any materials, flyers, forms, copies of documents
needed to implement project ($200 X 12 months).
Office and consumable supplies such as papers, pens, note pads,
toners, print cartridges, folders, laptop case, planners, binders and
other supplies ($802.75 X 12 months)
Mileage to and from meetings, trainings, project implementation,
and site visits ($286.50 X 12 months)
25% of total personnel costs. $166,755.72 x
25%=$41,689
Justification Year III REVISED EXHIBIT B
PAGE 6 of 6
Position Title
Project Director $0
Project Coordinator $67,488
Dental Assistant $36,612
Fringe Benefits @ 23.75%$24,724
Operating Expenses
Space/Rent $12,000
Communications $6,000
Printing $1,200
Office Supplies $6,835
Labor
Travel
Mileage $7,740
Other Costs
Laptops $0
Agency Audit $195
$195,000
Office space for staff implementing SBSP ($1000 X 12 months)
Personnel
Direct, manage, assess, plan, implement and evaluate progam
activities such as overseeing the completion of Project Coordinator
and Dental Assistant's duties, completion of reports and attendance
to all required meetings. 10% of salary zero cost to SBSP.
Cost to coordinate all activities and ensures implementation of work
plan activities of SBSP. Oversees day to day activities and provide
assistance in problem solving and goal setting to meet high quality
standards of all deliverables. 100% of salary based on12 month
period for Year 3.
Provides all the coordination, assistance, and setting up of
schedules and activities with schools and the providers, case
management, data collection, processing of forms and scheduling
of appointments. 100% of salary based on12 month period for Year
3Cost includes FICA, SUI, Workers Compensation, Medical/Health
benefits and retirement benefits.
Landline connections, internet and Wifi connections, servers, cell
phones ($500 X 12 months).
Printing of any materials, flyers, forms, copies of documents
needed to implement project ($100 X 12 months).
Office and consumable supplies such as papers, pens, note pads,
toners, print cartridges, folders, laptop case, planners, binders and
other supplies ($569.56 X 12 months)
Mileage to and from meetings, trainings, project implementation,
and site visits ($645 X 12 months)
Purchase of 2 laptops for Project Coordinator and Dental Assistant
25% of total personnel costs. $128,824 x 25%=$32,206$32,206Indirect Costs (25% of
Total Personal Cost)
Allocation of cost for Agency's annual audit completed by
independent CPA firm. Based on Total Direct Expenses X 0.012%.