HomeMy WebLinkAboutAgreement A-19-451-1 with CYS.pdf1
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT I TO AGREEMENT (hereinafter “Amendment”) is made and entered into
this ______ day of __________, 2021, by and between COUNTY OF FRESNO, a Political Subdivision
of the State of California, Fresno, California (hereinafter “COUNTY”), and COMPREHENSIVE YOUTH
SERVICES OF FRESNO, INC., a California non-profit corporation, whose address is 4545 North West
Avenue, Fresno, CA 93705, hereinafter referred to as "SUBRECIPIENT."
WITNESSETH:
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. 19-451, effective October 1, 2019, hereinafter referred to as the "Agreement"; and
WHEREAS, over the past year the COUNTY has experienced an increased number of families
requiring supervised visitation services, in addition to requiring operational changes from the
SUBRECIPIENT to safely accommodate visiting families during the COVID-19 pandemic; and
WHEREAS, the SUBRECIPIENT is willing to expand their service capacity and modify their
service delivery to meet COUNTY’s needs; and
WHEREAS, the parties desire to amend the Agreement regarding changes as stated below and
restate the Agreement in its entirety.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1.That the following text in the Agreement, Page One (1) beginning with Section One (1),
Line Sixteen (16) with the word “SUBRECIPIENT” and ending on Page One (1), Line Seventeen (17)
with the word “herein” be deleted and the following inserted in its place:
“SUBRECIPIENT shall perform all services and fulfill all responsibilities set forth in
Revised Exhibit A, Summary of Services, attached hereto and by this reference incorporated herein.”
2.That the following text in the Agreement, Page Three (3) beginning with Section Four
(4), Line Eleven (11) with the word “For” and ending on Page Three (3), Line Twenty-seven (27) with
the word “SUBRECIPIENT” be deleted and the following inserted in its place:
“For actual services provided as identified in the terms and conditions of this Agreement,
including Revised Exhibit A, COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT agrees to
Agreement No. 19-451-1
26th January
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receive compensation in accordance with Revised Exhibit B, attached here to and by this reference
incorporated herein.
In no event shall compensation for services performed under this Agreement be in
excess of nine hundred forty four thousand, eight hundred fifty and No/100, ($944,850) for the period of
October 1, 2019 to September 30, 2020. In no event shall compensation for services performed under
this Agreement be in excess of one million, thirty seven thousand, six hundred thirty one and No/100,
($1,037,631) for the period of October 1, 2020 to September 30, 2021. In no event shall compensation
for services performed under this Agreement be in excess of one million, ninety four thousand, six
hundred ninety seven and No/100, ($1,094,697) for the period of October 1, 2021 to September 30,
2022. In no event shall compensation for services performed under this Agreement be in excess of one
million, one hundred forty-nine thousand, five hundred seventy-one and No/100, ($1,149,571) for the
period of October 1, 2022 to September 30, 2023. In no event shall compensation for services
performed under this Agreement be in excess of one million, two hundred seventeen thousand, three
hundred eighty seven and No/100, ($1,217,387) for the period of October 1, 2023 to September 30,
2024. The cumulative total of this agreement shall not be in excess of five million four hundred forty-
four thousand one hundred thirty-six and No/100, ($5,444,136). It is understood that all expenses
incidental to SUBRECIPIENT’S performance of services under this Agreement shall be borne by the
SUBRECIPIENT.”
3.That all reference in the Agreement to “Exhibit A” shall be changed to read “Revised
Exhibit A”. which is attached hereto and incorporated herein by this reference.
4.That all references in the Agreement to "Exhibit B" shall be changed to read "Revised
Exhibit B", which is attached hereto and incorporated herein by this reference.
5.COUNTY and SUBRECIPIENT agree that this Amendment is sufficient to amend
Agreement No. 19-451, and that upon execution of this Amendment, the original Agreement, and this
Amendment, shall together be considered the Agreement.
6.The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall remain
in full force and effect.
1 IN WITNESS WHEREOF , the parties hereto have executed this Amendment I as of th e
2 day and year first hereinabove written .
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SUBRECIPIENT:
COMPREHENSIVE YOUTH SERVICES OF
FRESNO, INC .
By ~ ~'
Print Name: /-fJM4. I'd d~f'0 uJ I)
Title ~~
~h~oar<Gx
President , or any Vice President
By f,t/ tJ&e a -
Pri nt Name: s§\·vo V\~l ('1n-::9, L
Title:~ 0 ,1 cc9. ::G:e (/\6( A ce {
Secretary (of Corporation), or
any Assistant Secretary , or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address :
4545 North West Avenue
Fresno , CA 93705
Phone No: (559) 229-356 1
Attn : Rebecca Kramer , Executive Director
FOR ACCOUNTING USE ONLY:
Fund/Subclass : 0001/10000
Organizat ion : 56107001
Account: 7870/0
COUNTY OF FRESNO:
By d~
Stevlsrandau, Cha ir man of the Board of
Supervisors of the County of Fresno
ATTEST :
BERNICE E . SE IDE L
Clerk of the Board of Supervisors
County of Fresno , State of Cal ifo rnia
By ~~~' ~~-v=---
Deputy ----CS
Revised Exhibit A
Page 1 of 14
SUMMARY OF SERVICES
ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
ADDRESS: 4545 N. West Avenue, Fresno, CA 93705
SERVICES: Supervised Visitation Services
TELEPHONE: (559) 229-3561
CONTACT: Rebecca Kramer, MS, LMFT
CONTRACT PERIOD: October 1, 2019 – September 30, 2022, with two (2) possible one Year
extensions by both parties
A.SUMMARY OF SERVICES:
Services to be provided include Supervised Visitation (SV) and Short-Term Intensive Supervised
Visitation (ISV) to children and their families. Visits ranged from as often as two times per week, to as
few as one time per month. One visit is defined as 60 minutes, though visits may be extended longer
than one hour. Visits will be supervised by “professional providers” (SV – Monitors, ISV – Coaches) to
keep the child safe, supported and free from unnecessary stress during the child's visit with the family.
The professional provider is to be present at all times and will direct the parents, as deemed
appropriate, for the purpose of enhancing their parenting skills including the following topics and
concepts: ins and outs of infant care; day-to-day activities of motherhood/fatherhood; approaches to
raising children; understanding the source of a child's behavior; helping children build healthy self-
esteem; and resolving family conflicts.
Services are to be provided in a family-friendly, home-like environment that are in or readily accessible
via public transportation from the areas with the highest removal rates (zip code areas 93702, 93703,
93705, 93706, 93722, and 93727). The minimum number of scheduled visits for each service
component are as follows.
TYPE OF SERVICE Minimum Number of Scheduled Visits
Supervised Visitation (SV) 282 Visitation Hours Scheduled Per Week
Intensive Supervised Visitation (ISV) 40 Visitation Hours Scheduled Per Week
Location and Hours of Service
Visitation services will be provided seven days a week including holidays at the following locations:
•CYS Visitation Center 4545 N. West Avenue, Fresno 93705,
•CYS Visitation Center Annex 1398 Indianapolis Avenue, Fresno 93705 and
•Selma Neighborhood Resource Center 1940 E. Front Street, Selma 93662
Revised Exhibit A
Page 2 of 14
Days and hours of service are as follows:
•Monday to Friday – 9 a.m. to 8 p.m.
•Saturday – 9 a.m. to 6 p.m.
•Sunday – 9 a.m. to 7 p.m.
Days and hours of services at the Selma location will be at the request of DSS and site availability.
Changes to visitation service location(s) require prior DSS approval.
Supervised Visitation
SV is a lower level visitation component. Families in SV generally are lower risk but have complicating
factors that do not allow them to have unsupervised visitation. The SV monitor documents family
interactions and assists families with general needs to accommodate positive and effective interactions
and overall visits.
Intensive Supervised Visitation
ISV is a higher-level visitation component. Families in ISV may include parents with untreated mental
health issues, situations involving sexual abuse where the non-offending parent is deemed non-
supportive of the child victim, emotional abuse that includes a severe disconnect between parent and
child, severe physical abuse, and families with high conflict or at risk of domestic violence. Given the
nature of these referrals, ISV requires the presence of a licensed/unlicensed, Master’s level, or
student/intern in training for a post-graduate degree under the direct supervision of a license clinician
or mental health professional. Families receive support from the clinician to strengthen parent/child
relationships, provide parental coaching, and an opportunity for the visit to be positive and not
damaging to the child.
B.SUBRECIPIENT REPONSIBILITIES:
1.To make services available to children and families referred by DSS comprised of a minimum of 282
scheduled hours of SV & 40 hours of ISV a week.
2.Make an initial contact attempt to the parent/caretaker and foster parents within 48 hours of
receipt of a referral.
3.Return phone calls, emails or other communication from visiting parties or DSS staff promptly,
preferably the same day.
4.Ensure Professional Providers are available to monitor all scheduled visits. CYS shall have enough
staffing, or other contingency plan to ensure no visits are cancelled due to staff illness, vacation,
shortage, etc. CYS shall immediately discuss with DSS staff office closure or visitation cancellations
due to a major catastrophe, public health crisis, or other significant emergency.
5.Maintain current and accurate records of all families referred, receiving services, and discontinued.
6.Maintain current and accurate records of visits scheduled and available capacity.
7.Provide DSS with requested data/reports to assist in service monitoring and to meet DSS program
staff needs.
8.Discontinue referrals/visitation parties, in accordance with DSS protocols, on a timely basis to
maximize available capacity
Revised Exhibit A
Page 3 of 14
9.Work closely with the DSS Visitation Coordinator and/or DSS Social Worker to determine the
optimal location and the intervention that are most appropriate for each family, and the frequency
of visitation.
10.Provide services consistent with the following: one (1) Supervised Visit per one (1) Professional
Provider, unless number of individuals in the visit or extenuating circumstances requires the
presence of a second Professional Provider.
11.At the request of the DSS Social Worker, Icebreaker meetings will be scheduled. The ice breaker
model of practice created by the Annie E. Casey Foundation and described in the Annie E. Casey
Icebreaker Toolkit will be followed. The goal of Icebreaker meetings is to build a relationship
between the parent/caretaker and foster parents to support a child who has either just entered out-
of-home care or who has just changed placements. Children, based on age and developmental
stage, will be able to participate in the Icebreaker meeting. The meeting will be coordinated to
ensure the parent/caretaker and foster parent understand why the meeting is being held and what
will be discussed. The Icebreaker will focus on giving all parties an opportunity to share information
about themselves and their parenting practices, about the child’s routine and preferences, about
their likes and dislikes, and about the supervised visitation process and its importance to
reunification.
12.During SV and ISV, the professional provider shall have constant auditory and visual contact with the
family. Every effort to keep the child safe and supported during the child's visit with the family
member will be made. The professional provider's job is to ensure the children involved in the visits
are safe and free from any unnecessary stress. The professional provider will always be present
during the visit, they will listen to what is being said, and will pay close attention to the child's
behavior during the visit.
13.There should be sufficient activities to encourage choice-making and to allow for engagement with
all children equally
14.The professional provider shall also interact with and may direct, as deemed appropriate, the
parent(s) for the purpose of enhancing their parenting skills.
15.A Visitation Service Plan will be developed for all ISV parents and as needed for SV parents. Plans
must have goals identified by the social worker, visiting party, and Monitor/Coach. Each plan will be
updated as needed, but not less than every three months.
16.The ISV Coach must provide a monthly summary for the social worker and/or Court regarding the
Visitation Service Plan. Updates must include any progress made or interventions provided to the
family.
17.When visitation goals have been established in coordination with DSS, the provider will focus
strategies and feedback on assisting the family in meeting the goals.
18.This interaction with the parents should help the parent(s) become aware of their beliefs about child
rearing and other important areas related to parenthood. The professional provider will also teach
the ins and outs of infant care as needed and focus on the day-to-day activities of
motherhood/fatherhood, supporting the parent(s) with the parenting skills they need to build their
self-confidence in parenting their child(ren). The following is a sample of the potential parenting
topics that may be provided by the professional provider:
•Approaches to Raising Children;
•Understanding the Source of a Child's Behavior;
•Helping Children Build Healthy Self-Esteem;
Revised Exhibit A
Page 4 of 14
•Communicating Effectively;
19.During the COVID-19 pandemic, and/or as directed by DSS, coordinate/provide virtual visits or a
combination of virtual and in-person visits.
20.Comply with all additional program requirements set forth in Appendix A, attached to this Revised
Exhibit A.
21.SUBRECIPIENT will provide annual Civil Rights training to their staff in the first quarter of every
calendar year and will provide relevant proof to DSS by April 1, for each year of the contract.
22.What about COVID-19 and use of virtual meeting
C.STAFFING LEVELS AND QUALIFICATIONS:
CYS will provide the following positions:
Program Administrator (.35 FTE) – Provides broad oversight of the all visitation services programs and
direct supervision of Visitation Program Manager and the Intensive Supervised Visitation Coaches. The
Program Administrator must be a licensed clinician. Visitation Program Manager (.90 FTE) – Provides
oversight for day to day operations and direct supervision and training of SV monitoring staff.
Lead Visitation Facilitators (2.0 FTE) – Reports directly to the Visitation Program Manager. Lead
Visitation Facilitators will be specially trained and highly experienced professional providers of visitation
services. The Lead Facilitators will support the Visitation Program Manager in conjunction with the
Visitation Coordinator to ensure coverage of the Visitation Program and will also directly monitor
supervised visits.
Visitation Facilitators “Monitors” (8.25 FTE) – Reports directly to the Visitation Program Manager.
Facilitators are specially trained professional providers of supervised visitation services who directly
monitor supervised visits with children in out-of-home care with their parents/caretakers, siblings and
relatives to ensure they receive safe, support and consistent visits.
Intensive Supervised Visitation Coach (1.8 FTE) – Are licensed or unlicensed clinician, or student/intern
in training for a post-graduate degree under the direct service of a licensed clinician, with two years’
experience counseling and case work with children and families. The ISV Coach will provide intensive
supervised visitation, under the direct supervision of Program Administrator, to strengthen children-
parent relationships, provide parental coaching, and provide the opportunity for the visit to be positive
and not damaging to the child.
Visitation Coordinator (2.0 FTE) – Provides client assistance before and after visitation sessions. Will also
provide scheduling support, place reminder calls/texts, and complete reports. Will be the day to day
contact with DSS Staff in receiving all referrals to service.
Staffing will ensure consistency for each visiting child and family, as well as year-round visitation
coverage: Monday - Friday 9 a.m. to 8 p.m. Saturdays 9 a.m. to 6 p.m. Sundays 9 a.m. to 7 p.m. and
holidays.
Staffing will reflect the ethnicity, culture, and language of the individuals served including African
American, Hispanic/Latino, and Hmong.
Revised Exhibit A
Page 5 of 14
All employees will have successfully passed a thorough background check and will comply with all legally
applicable qualifications and criteria for employment, as well as Supervised Visitation Program
Requirements for professional providers.
All staff will undergo training as described on Pages 21, 22, 33 and 34 of the RFP response. Additionally,
key staff will receive higher level of training including de-escalation.
D.COUNTY SHALL BE RESPONSIBLE FOR THE FOLLOWING:
1. Designate a contact person for SUBRECIPIENT to communicate with when necessary.
2. Meet with SUBRECIPIENT quarterly or as often as needed, to exchange pertinent information, resolve
problems, and work together to coordinate referrals and services.
3. Provide all referrals for SV and ISV that includes appropriate information to CYS to contact and
facilitate service.
4. Coordinate Social Workers to host family visits as appropriate, approximately one time per month.
5. Arrange for the child to visit the parents, grandparents, or siblings who are named within the
individual child's case plan.
E.SUBRECIPIENT PERFORMANCE OUTCOMES:
Goal 1: Support and improve parent-child attachment and interaction
Outcome #1: Families will have access to visitation services as expeditiously as possible through agency
contact within 48 hours of received referral.
Indicator: 100% of referred families will be contacted within 48 hours of received referral.
Outcome #2: Parents will feel welcomed and maximize their participation in visitation by active and
friendly agency telephone text and/or email reminders 24 hours prior to a scheduled visitation.
Indicator: 85% of scheduled visitations will be completed by parents (i.e. 15% or better parent no show).
Outcome #3: Families will demonstrate improved parent-child interactions throughout the progression
of their visitation services as observed by the visitation monitor.
Indicator: 90% of families that in visitation services for over 1 month will demonstrate improved parent-
child interactions as documented in the SV/ISV Monitor's / Coach’s notations, and/or parent-child self-
report questionnaire.
Goal 2: Timely transition to lower levels of visitation
Outcome: Parents will be ready to transition to lower levels of visitation within 3-6 months of
participation in visitation services.
Indicator: 80% of families will be ready to move to a lower level of visitation between 3 and 6 months as
recommended by the agency.
Revised Exhibit A
Page 6 of 14
F.STATE AND FEDERAL GUIDELINES:
In accordance with all applicable state and federal funding regulations, including but not limited to:
Contract monitoring will reflect State of California WIC § 8255 – 8257, 10540 – 10544, 11300, and
Federal 2 CFR Part 200. In addition to monthly activity reports, progress and outcomes will be monitored
through the combination of regular meetings, site visits, inspection of client files, and observation of
service delivery.
Revised Exhibit A
Page 7 of 14
APPENDIX A
SUPERVISED VISITATION PROGRAM REQUIREMENTS
Services must be delivered in compliance with Family Code 3200.5 and Court Standards
5.20. Selected portions of the standards identified in Family Code 3200.5 and Court
Standards 5.20 are identified below. However, the vendor and its supervised visitation
professional provider(s) shall be responsible for understanding and complying with all
applicable aspects of the Family Code and Court Standards regardless of their inclusion in or
exclusion from this RFP.
For the purposes of clarification, both Family Code 3200.5, and Court Standards 5.20
describe the paid visitation monitors as a “Professional Provider” and the term may be used
interchangeably in this Appendix.
Hours of Service
Services must be available between 9:00 a.m. and 8:00 p.m., Monday through Saturday and
holidays. The ability to accommodate afternoon, evening and weekend visits is required due
to children’s school and parents’ work schedules. All sites should be located in or readily
accessible to public transportation, and must include a site in areas of high child removal
rates, that include zip code areas 93702, 93703, 93705, 93706, 93722, and 93727. DSS is
also interested in providing services to families who are located in rural parts of the County.
Bidders who wish to serve a limited number of families located at a site(s) in cities or rural
areas outside the Fresno/Clovis metro areas are encouraged to identify such site(s) within
their proposal.
Professional Provider Qualifications
A "professional provider" who is providing the services hereunder, is any person paid for
providing supervised visitation services, or an independent contractor, employee, intern, or
volunteer operating through a supervised visitation center or agency. The selected
contractor will ensure each staff providing supervised visitation services is fingerprinted
and the fingerprints processed through a LiveScan and Child Abuse Index search process.
The professional provider shall:
•Be 21 years of age or older;
•Have no conviction for driving under the influence (DUI) within the last 5 years;
•Not have been on probation or parole for the last 10 years;
•Have no record of a conviction for child molestation, child abuse, or other crimes
against a person;
•Have proof of automobile insurance if transporting the child;
•Have no civil, criminal, or juvenile restraining orders within the last 10 years;
•Have no current or past court order in which the provider is the person being supervised;
•Be able to speak the language of the party being supervised and of the child, or the
provider must provide a neutral interpreter over the age of 18 who is able to do so;
•Have no conflict of interest with the clients; and
•Agree to adhere to and enforce the Court Order regarding supervised visitation.
Ratio of Children to Professional Provider
Staffing should be maintained at a 1:1 ratio: One (1) staff per visitation service unit or
group, per one (1) family group per visitation room, at any given time. However, at the
discretion of the professional provider, two staff persons may be used for visits that include
greater than six (6) participants (parent(s), children and other family members). Other
factors to consider for staffing ratios of participants to a professional provider should be
contingent on:
•The degree of risk factors present in each case;
•The nature of supervision required in each case;
•The number and ages of the children to be supervised during a visit;
•The number of people visiting the child during the visit;
•The duration and location of the visit; and
•The experience of the professional provider.
In any visitation where staffing is provided at a greater than 1:1 ratio of staff persons per
family group, or when more than one family group is in the same visitation room
documentation shall be provided in the case file justifying the use of additional staff.
Delineation of Terms and Conditions
The provider bears the sole responsibility for enforcement of all the terms and conditions of
any supervised visitation service provided herein. Unless otherwise ordered by the Court, the
provider should:
•Monitor conditions to assure the safety and welfare of the child;
•Enforce the frequency and duration of the visits as ordered by the Court and
County specified;
•Avoid any attempt to take sides with any party;
•Allow no derogatory comments about the parent, his or her family, caretaker, child, or
child's siblings;
•Allow no discussion of the Court case or possible future outcomes;
•Allow neither the provider nor the child to be used to gather information about the
other party or caretaker or to transmit documents, information, or personal
possessions unless permission has been granted by County;
•Allow no spanking, hitting, or threatening the child;
•Allow no visits to occur while the visiting party appears to be under the influence of
alcohol or illegal drugs;
•Allow no emotional, verbal, physical, or sexual abuse; and
•Ensure that the parties follow any additional rules set forth by the provider, Department
of Social Services or the Court.
Revised Exhibit A
Page 8 of 14
Page 9 of 14
Maintenance and Disclosure of Records
Professional providers will keep a record of the visits for each case; these records will be
emailed to DSS within three (3) days of the visitation. Any critical incident report will be
provided no later than 24-hours following the incident. Supervised visitation reports shall be
in a form and format as provided by DSS, and shall include, but not be limited to:
•The date, time, and duration of the contact or visit;
•Who attended the visit;
•The professional provider who conducted the visit;
•A summary of activities during the visit;
•An account of critical incidents, including physical or verbal altercations and threats;
•Violations of protective or court visitation orders;
•Any failure to comply with the terms and conditions of the visitation;
•Any incidence of abuse as required by law; and
•Actions taken by the provider, including any interruptions, terminations of a visit, and
reasons for these actions. If a visit is temporarily suspended or terminated, the
professional provider should state the reasons for the action taken in writing and provide
the written statement to the visitation parties, their attorneys, the attorney for the child,
and the County immediately upon suspension or termination or as soon thereafter as
feasible, but in no case later than three (3) days following the action.
Case recordings and supervised visitation reports will be limited to facts, observations, and
direct statements made by the parties, not personal conclusions, suggestions, or opinions of
the provider. All contacts by the provider in person, in writing, or by telephone with any party
(County, contractor or family member), the children, the court, attorneys, mental health
professionals, and referring agencies should be documented in the case file. All entries
should be dated and signed by the person recording the entry.
If ordered by the Court, requested by the County under this bid, or requested by either party
or the attorney for either party or the attorney for the child, a report about the supervised
visit will be produced. These reports should include facts, observations, and direct
statements and not opinions or recommendations regarding future visitation unless ordered
by the Court. On rare occasions, the Court may subpoena a professional provider for
testimony at a Court proceeding.
Any identifying information about the parties and the child, including addresses, telephone
numbers, places of employment, and schools, is confidential, should not be disclosed, and
should be deleted from documents before releasing them to any Court, attorney, attorney for
the child, party, mediator, evaluator, mental health professional or non-county social worker,
except as required in reporting suspected child abuse.
Legal Responsibilities and Obligations of the Professional Provider
All providers of supervised visitation should:
•Advise the parties before commencement of supervised visitation that no confidential
Revised Exhibit A
privilege exists;
•Report suspected child abuse to the appropriate agency, as provided by law, and inform
the parties of the provider's obligation to make such reports;
•Suspend or terminate visitation under items listed in this section;
•Keep recordings of all actions which have taken place regarding the supervised visitations;
•Keep records in a secure area and secured in accordance with Division 19, Confidentiality
of Information;
•Prepare a written contract to be signed by the parties before commencement of the
supervised visitation. The contract should inform each party of the terms and conditions
of supervised visitation;
•Review custody and visitation orders relevant to the supervised visitation;
•Implement an intake and screening procedure; and
•Comply with additional requirements as stated within County request or Court Orders.
Facility Requirements and Preferences
The visitation center sites should be a home-like setting with clean, well lit rooms and
kitchen facilities that are available for families to prepare meals together. The environment
should be child friendly and the visitation rooms need to be age appropriate in design and
decoration.
Examples include infant appropriate rooms with carpet on the floor for crawling and other
rooms with age appropriate activities available for older youth and their families to engage in
together.
Visitation sites should offer a level of structure so that families can learn or re-learn how to
interact appropriately. More specifically, at a minimum, all facilities where services are
provided are required to have:
•Visitation rooms no smaller than 10’ x 10’ in size
•Adequate parking
•Handicapped accessibility
•Diapers & wipes
•Protective gloves & masks
•Toys for a variety of age groups
•Digital camera available to take pictures of children and family
•Regular janitorial service (State the frequency of service)
•Regular cleaning of toys (State the frequency and method of cleaning)
County prefers these additional amenities:
•Kitchen and dining facilities
•Child size furniture
•Playground/outside fenced play area
Revised Exhibit A
Page 10 of 14
Revised Exhibit A
Page 11 of 14
•Videotape surveillance capability
Administrative Requirements
•Participate in regularly scheduled meetings (up to once per month) with County
contract management and program staff to discuss contract, program service and
objectives;
•Participate in Team Decision-Making and Reunification meetings or case staffings
on a scheduled basis or as required at County specified locations;
•Ensure compliance with all of the Scope of Work requirements;
•Meet or exceed Performance Outcomes;
•Maintain case files for each individual participant;
•Ensure staff meet the Scope of Work training requirements;
•Develop and maintain a written plan of maintenance/cleaning for visitation rooms, toys,
and other supplies;
•All visits will be referred to the selected vendor(s) by the County of Fresno, Department
of Social Services, Child Welfare Services Visitation Coordinator;
•Within 48 hours of receipt of an approved referral, make contact with the
parent(s)/care provider to coordinate a visit. Contractor will develop a system/process
to ensure parent(s)/care provider visitation attendance (i.e. visitation reminders by
phone and other means as appropriate);
•Plan and make available appropriate activities for parents and children for each visit
which take into consideration holidays and seasons including cultural, religious and
ethnic differences of the clients who are served (list such planned activities);
•Special life events of a child such as birthdays are important celebratory events. A large
room or an alternate location within the community where supervised visits for birthdays
may occur will be secured/provided for these events;
•Develop a master calendar to reflect visitation scheduled time slots and staff utilization,
and provide to County on a monthly basis;
•Provide a monthly statistical report to Department of Social Services no later than the
10th of each month. The monthly statistical report will address desired outcomes for
supervised visitation and utilization of services. County will provide the contract
vendor(s) with the statistical form;
•Notify the DSS Visitation Coordinator within 24 hours of any cancelled visits or "no-
show" visits via the DSS visitation e-mail in-box; and
Professional Provider Training
Each provider of supervised visitation services is required to demonstrate their ability to
provide, during each fiscal year of services, training opportunities for their staff, which will
include:
•The role of a professional provider;
Revised Exhibit A
Page 12 of 14
•Observation techniques;
•Child abuse reporting laws;
•Parenting training (to be approved by County);
•Culture Competency and Disproportionally of African-American families in Child Welfare;
•Record-keeping procedures;
•Screening, monitoring, and termination of visitation;
•Developmental needs of children;
•Legal responsibilities and obligations of a provider;
•Cultural sensitivity;
•First Aid and certification;
•Conflicts of interest;
•Confidentiality;
•Civil Rights;
•Issues relating to substance abuse, child abuse, sexual abuse, and domestic violence;
•An understanding of terms and conditions of supervised visitation, and
•The legal responsibilities and obligations of a provider under the court standards.
Safety and Security Procedures
All providers should make every reasonable effort to assure the safety and welfare of the
child and adults during the visitation. Supervised visitation centers will establish a written
protocol with the assistance of the local law enforcement agency that describes the
emergency assistance and responses that can be expected from the local law enforcement
agency. In addition, the supervised visitation service provider will:
•Establish and state in writing minimum security procedures and inform the parties of
these procedures before the commencement of supervised visitation;
•Conduct comprehensive intake and screening to assess the nature and degree of risk
for each case;
•Establish written procedures that must be followed in the event a child is abducted
during supervised visitation; and
•Suspend or terminate supervised visitation if the provider determines that the risk
factors present are placing in jeopardy the safety and welfare of the child or provider.
The procedures for intake should include separate interviews with the parties before the first
visit. During the interview, the provider should obtain identifying information and explain the
reasons for temporary suspension or termination of a visit under this standard. If the child is
of sufficient age and capacity, the provider should include the child in part of the intake or
orientation process. Any discussion should be presented to the child in a manner appropriate
to the child's developmental stage.
The service provider will obtain during the intake process or will have obtained from the
County:
Revised Exhibit A
Page 13 of 14
•Copies of any protective order;
•Current court orders;
•Any Judicial Council form relating to supervised visitation orders;
•A report of any written records of allegations of domestic violence or abuse; and
•An account of the child's health needs if the child has a chronic health condition.
Safety Considerations for Sexual Abuse Cases
In cases where there are allegations of sexual abuse, in addition to the requirements of the
safety and security procedures above, the provider should comply with the following terms
and conditions, unless otherwise ordered by the Court:
•Allow no exchanges of gifts, money, or cards;
•Allow no photographing, audio taping, or videotaping of the child;
•Allow no physical contact with the child such as lap sitting, hair combing, stroking,
hand holding, prolonged hugging, wrestling, tickling, horse playing, changing
diapers, or accompanying the child to the bathroom;
•Allow no whispering, passing notes, hand signals, or body signals; and
•Allow no supervised visitation in the location where the alleged sexual abuse occurred.
Confidentiality
Communications between parties and providers of supervised visitation services are not
protected by any privilege of confidentiality. Professional and therapeutic providers
should, whenever possible, maintain confidentiality regarding the case except when:
•Ordered by the Court;
•Subpoenaed to produce records or testify in Court;
•Requested to provide information about the case by a mediator or evaluator in
conjunction with a Court-Ordered mediation, investigation, or evaluation;
•Required to provide information about the case by Department of Social Services; or
•Requested to provide information about the case by law enforcement.
Court Standards
The Court generally orders supervised visitation services. Supervised visitation service
providers and all documentation are subject to subpoena at any time. Additionally, DSS
reserves the right to visit the facility to observe visits and to review any and all records
pertaining to supervised visitation services at any time (with or without notice). The Rules
of Court Standard are to be followed and adhered to by all selected vendor of services.
Conflict of Interest
All providers should maintain neutrality by refusing to discuss the merits of the case or agree
with or support one party over another. Any discussion between a provider and the parties
Revised Exhibit A
Page 14 of 14
should be for the purposes of arranging visitation and providing for the safety of the children.
In order to avoid a conflict of interest, the provider should not:
•Be financially dependent on the person being supervised;
•Be an employee of the person being supervised;
•Be an employee of or affiliated with any superior court in the county in which the
supervision is ordered unless specified in the employment contract; or
•Be in an intimate relationship with the person being supervised.
Reference Information Cited:
1.California DSS Manual Child Welfare Services Manual
Division 31.
2.California DSS Manual Child Welfare Services Manual
Division, Confidentiality of Information Division 19
3.2010 California Rules of Court. Standard 5.20. Uniform standards of practice for
providers of supervised visitation.
PROPOSED BUDGET SUMMARY (12 Months)
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc.
CATEGORY
PERSONNEL
Salaries
Payroll Taxes
Benefits
SUBTOTAL:
SERVICES &SUPPLIES
Insurance
Communications
Office Expense
Equipment
Facilities
Travel Costs
Program Supplies
Consultancy
Fiscal & Audits
Training
Indirect Costs
SUBTOTAL:
TOTAL EXPENSES:
Revised Exhibit B
Page 1 of 25
YEARl
FY: 10/01/2019 -09/30/2020
BUDGET
ITEM# TOTAL
100 $ 507,306
150 $ 44,364
200 $ 91,615
$ 643,285
250 $ 9,488
300 $ 4,320
350 $ 29,484
400 $ 22,464
450 $ 108,540
500 $ 3,564
550 $ 9,600
600 $ 4,260
650 $ 2,119
660 $ 13,241
700 $ 94,485
$ 301,565
$ 944,850
PROPOSED BUDGET PERSONNEL DETAIL
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc.
SALARIES
Revised Exhibit B
Page 2 of 25
YEAR1
FY: 10/01/2019 -09/30/2020
% of Time Number
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested Position on Project of Months
Program Administrator 35.00% 12 $ 8,540.00 $ 35,868
Visitation Manager 90.00% 12 $ 5,425.00 $ 58,590
Lead Visitation Facilitators 200.00% 12 $ 2,963.00 $ 71,112
Visitation Facilitators 650.00% 12 $ 2,580.00 $ 201,240
Intensive Supervised Visitation (ISV) Coach 180.00% 12 $ 4,810.00 $ 103,896
Visitation Coordinator 125.00% 12 $ 2,440.00 $ 36,600
Total Salaries/Wages $ 507,306
PAYROLL TAXES
RATE BASE FTE TOTAL
FICA 7.65% X 507,306 $ 38,809
California Unemployment Insurance 6.20% X 7,000 X 12.800 $ 5,555
Total Payroll Taxes $ 44,364
BENEFITS
INSURANCE
{health, dental, vision, life & disabilit:il RATE MONTHS FTE TOTAL
Program Administrator 1,310.00 12 0.35 $ 5,502
Visitation Manager 615.00 12 0.90 $ 6,642
Lead Visitation Facilitators 770.00 12 2.00 $ 18,480
Visitation Facilitators 275.00 12 6.50 $ 21,450
Intensive Supervised Visitation (ISV) Coach 630.00 12 1.80 $ 13,608
Visitation Coordinator 545.00 12 1.25 $ 8,175
Retirement Contributions -Employer Portion $ 17,758
Total Benefits $ 91,615
TOTAL SALARIES, PAYROLL TAXES & BENEFITS: $ 643,285
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc.
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION
250 INSURANCE
General Liability
Workers Compensation @ 616.00 /mo x 12 mo
300 COMMUNICATIONS
Telephone & Internet @ 360.00 /mo x 12 mo
350 OFFICE EXPENSE
Office Supplies @ 2,457.00 /mo x 12 mo
400 EQUIPMENT
Leased Equipment @ 1,872.00 /mo x 12 mo
450 FACILITIES
Leased Space @ 6,760.00 /mo x 12 mo
Utilities @ 1,155.00 /mo x 12 mo
Maintenance @ 1,130.00 /mo x 12 mo
500 TRAVEL COSTS
Staff Mileage @ 297.00 /mo x 12 mo
550 PROGRAM SUPPLIES
Program Supplies @ 800.00 /mo x 12 mo
600 CONSULTANCY
Human Resources @ 155.00 /mo x 12 mo
Translation Services @ 200.00 /mo x 12 mo
650 FISCAL & AUDITS
Annual External Audit
660 TRAINING
Trainings -Skills Development
700 INDIRECT COSTS
Administrative Overhead @ 10.00%
TOTAL EXPENSES:
Revised Exhibit B
Page 3 of 25
YEARl
FY: 10/01/2019 -09/30/2020
SUBTOTAL TOTAL
2,096
7,392
$ 9,488
4,320
$ 4,320
29,484
$ 29,484
22,464
$ 22,464
81,120
13,860
13,560
$ 108,540
3,564
$ 3,564
9,600
$ 9,600
1,860
2,400
$ 4,260
2,119
$ 2,119
13,241
$ 13,241
94,485
$ 94,485
$ 301,565
Revised Exhibit B
Page 4 of 25
PROPOSED BUDGET DETAIL NARRATIVE YEARl
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2019 -09/30/2020
Salaries:
Program Administrator-At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Manager -At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators -At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CVS in ensuring seven-day coverage, and will also directly monitor
supervised visits.
Visitation Facilitators -At 650.00% FTE, the Facilitators (consisting of full-time & part-time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach -At 180.00% FTE, the ISV Coach will provide more intensive supervised
services to those cases identified by DSS as requiring additional assistance.
Visitation Coordinator -At 125.00% FTE, the Ad min Specialist will provide client assistance before and after
visitation sessions. They will also provide scheduling support and complete reports.
Payroll Taxes:
CVS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
Benefits:
CVS offers medical, dental, vision, life and disability insurance for all full-time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CVS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 18.06% of salaries for the
listed budgetyear.
Services and Supplies:
CVS calculates operating expenses utilized by grants by allocating a pro-rata share of the total expenses based on
individual grant salaries. The average pro-rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro-rata share of salaries for staff housed at CVS
main offices, and additional leased space. The pro-rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.36% of
salaries.
Liability Insurance represents the pro-rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
This includes basic telephone service and internet service at the CVS main offices on West Ave plus any
additional leased space necessary for staff and client use.
PROPOSED BUDGET DETAIL NARRATIVE (CONT.)
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc.
OFFICE EXPENSE (350)
Revised Exhibit B
Page 5 of 25
YEAR1
FY: 10/01/2019 -09/30/2020
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT(400)
This item includes pro-rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CVS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450
Leased Space -A pro-rata share of rent is allocated to this project for staff and client usage at the CVS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities -A pro-rata share of the cost of gas, electric, water, sewer, and trash removal at the CVS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance -This item includes a pro-rata share of general building maintenance and janitorial service at the
CVS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS(500)
Mileage -This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
This is a direct expense for the purchase of curriculum, evaluation measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
CONSULTANCY (600)
A pro-rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal laborlaws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUD1TS(650)
Pro-rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS(lOO)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SUMMARY (12 Months)YEAR 2
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2020 - 09/30/2021
CATEGORY BUDGET
ITEM #TOTAL
Salaries 100 615,267$
Payroll Taxes 150 53,708$
Benefits 200 104,359$
SUBTOTAL:773,334$
Insurance 250 12,609$
Communications 300 9,900$
Office Expense 350 11,820$
Equipment 400 9,060$
Facilities 450 82,500$
Travel Costs 500 3,588$
Program Supplies 550 9,600$
Consultancy 600 9,320$
Fiscal & Audits 650 2,937$
Training 660 9,200$
Indirect Costs 700 103,763$
SUBTOTAL:264,297$
TOTAL EXPENSES:1,037,631$
PERSONNEL
SERVICES & SUPPLIES
Revised Exhibit BPage 6 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET PERSONNEL DETAIL YEAR 2
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2020 - 09/30/2021
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00%12 8,935.00$ 37,527$
Visitation Manager 90.00%12 5,695.00$ 61,506$
Lead Visitation Facilitators 200.00%12 3,108.00$ 74,592$
Visitation Facilitators 825.00%12 2,670.00$ 264,330$
Intensive Supervised Visitation (ISV) Coach 180.00%12 5,370.00$ 115,992$
Visitation Coordinator 200.00%12 2,555.00$ 61,320$
Total Salaries/Wages 615,267$
RATE BASE FTE TOTAL
FICA 7.65%615,267 47,068$
California Unemployment Insurance 6.20%7,000 15.300 6,640$
Total Payroll Taxes 53,708$
RATE MONTHS FTE TOTAL
Program Administrator 1,365.00 12 0.35 5,733$
Visitation Manager 645.00 12 0.90 6,966$
Lead Visitation Facilitators 805.00 12 2.00 19,320$
Visitation Facilitators 227.00 12 8.25 22,464$
Intensive Supervised Visitation (ISV) Coach 660.00 12 1.80 14,256$
Visitation Coordinator 572.00 12 2.00 13,728$
Retirement Contributions - Employer Portion 21,892$
Total Benefits 104,359$
TOTAL SALARIES, PAYROLL TAXES & BENEFITS:773,334$
(health, dental, vision, life & disability)
INSURANCE
SALARIES
PAYROLL TAXES
BENEFITS
X
XX
Revised Exhibit B
Page 7 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 2
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2020 - 09/30/2021
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,289
Workers Compensation @ 860.00 /mo x 12 mo 10,320
12,609$
300 COMMUNICATIONS
Telephone & Internet @ 825.00 /mo x 12 mo 9,900
9,900$
350 OFFICE EXPENSE
Office Supplies @ 985.00 /mo x 12 mo 11,820
11,820$
400 EQUIPMENT
Leased Equipment @ 755.00 /mo x 12 mo 9,060
9,060$
450 FACILITIES
Leased Space @ 4,990.00 /mo x 12 mo 59,880
Utilities @ 920.00 /mo x 12 mo 11,040
Maintenance @ 965.00 /mo x 12 mo 11,580
82,500$
500 TRAVEL COSTS
Staff Mileage @ 299.00 /mo x 12 mo 3,588
3,588$
550 PROGRAM SUPPLIES
Program Supplies @ 800.00 /mo x 12 mo 9,600
9,600$
600 CONSULTANCY
Human Resources @ 160.00 /mo x 12 mo 1,920
Translation Services @ 616.67 /mo x 12 mo 7,400
9,320$
650 FISCAL & AUDITS
Annual External Audit 2,937
2,937$
660 TRAINING
Trainings - Skills Development 9,200
9,200$
700 INDIRECT COSTS
Administrative Overhead @ 10.00%103,763
103,763$
TOTAL EXPENSES:264,297$
Revised Exhibit B
Page 8 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE YEAR 2
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2020 - 09/30/2021
Salaries:
Payroll Taxes:
Benefits:
Services and Supplies:
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use. Also includes any telehealth fees.
Program Administrator - At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Facilitators - At 825.00% FTE, the Facilitators (consisting of full-time & part-time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach - At 180.00% FTE, the ISV Coach will provide more intensive supervised
services to those cases identified by DSS as requiring additional assistance.
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
CYS offers medical, dental, vision, life and disability insurance for all full-time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 16.96% of salaries for the
listed budget year.
CYS calculates operating expenses utilized by grants by allocating a pro-rata share of the total expenses based on
individual grant salaries. The average pro-rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro-rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro-rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.58% of
salaries.
Liability Insurance represents the pro-rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
Visitation Manager - At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators - At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven-day coverage, and will also directly monitor
supervised visits.
Visitation Coordinator - At 200.00% FTE, the Coordinator will provide client assistance before and after visitation
sessions, sanitize common client spaces in preparation of visits, and guide clients through the pre and post
visitation protocols. They will also provide scheduling support and complete reports.
Revised Exhibit BPage 9 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE (CONT.)YEAR 2
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2020 - 09/30/2021
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
CONSULTANCY (600)
A pro-rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro-rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
This is a direct expense for the purchase of curriculum, evaluation measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro-rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450)
Leased Space - A pro-rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities - A pro-rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance - This item includes a pro-rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage - This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
Revised Exhibit B
Page 10 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SUMMARY (12 Months)YEAR 3
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2021 - 09/30/2022
CATEGORY BUDGET
ITEM #TOTAL
Salaries 100 653,862$
Payroll Taxes 150 56,660$
Benefits 200 108,971$
SUBTOTAL:819,493$
Insurance 250 13,823$
Communications 300 8,100$
Office Expense 350 12,024$
Equipment 400 9,060$
Facilities 450 87,360$
Travel Costs 500 3,600$
Program Supplies 550 9,600$
Consultancy 600 9,560$
Fiscal & Audits 650 3,282$
Training 660 9,326$
Indirect Costs 700 109,469$
SUBTOTAL:275,204$
TOTAL EXPENSES:1,094,697$
PERSONNEL
SERVICES & SUPPLIES
Revised Exhibit B
Page 11 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET PERSONNEL DETAIL YEAR 3
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2021 - 09/30/2022
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00%12 9,340.00$ 39,228$
Visitation Manager 90.00%12 5,980.00$ 64,584$
Lead Visitation Facilitators 200.00%12 3,264.00$ 78,336$
Visitation Facilitators 825.00%12 2,802.00$ 277,398$
Intensive Supervised Visitation (ISV) Coach 180.00%12 6,015.00$ 129,924$
Visitation Coordinator 200.00%12 2,683.00$ 64,392$
Total Salaries/Wages 653,862$
RATE BASE FTE TOTAL
FICA 7.65%653,862 50,020$
California Unemployment Insurance 6.20%7,000 15.300 6,640$
Total Payroll Taxes 56,660$
RATE MONTHS FTE TOTAL
Program Administrator 1,425.00 12 0.35 5,985$
Visitation Manager 670.00 12 0.90 7,236$
Lead Visitation Facilitators 837.00 12 2.00 20,088$
Visitation Facilitators 235.00 12 8.25 23,322$
Intensive Supervised Visitation (ISV) Coach 685.00 12 1.80 14,796$
Visitation Coordinator 595.00 12 2.00 14,280$
Retirement Contributions - Employer Portion 23,264$
Total Benefits 108,971$
TOTAL SALARIES, PAYROLL TAXES & BENEFITS:819,493$
(health, dental, vision, life & disability)
INSURANCE
SALARIES
PAYROLL TAXES
BENEFITS
X
XX
Revised Exhibit B
Page 12 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 3
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2021 - 09/30/2022
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,387
Workers Compensation @ 953.00 /mo x 12 mo 11,436
13,823$
300 COMMUNICATIONS
Telephone & Internet @ 675.00 /mo x 12 mo 8,100
8,100$
350 OFFICE EXPENSE
Office Supplies @ 1,002.00 /mo x 12 mo 12,024
12,024$
400 EQUIPMENT
Leased Equipment @ 755.00 /mo x 12 mo 9,060
9,060$
450 FACILITIES
Leased Space @ 5,300.00 /mo x 12 mo 63,600
Utilities @ 925.00 /mo x 12 mo 11,100
Maintenance @ 1,055.00 /mo x 12 mo 12,660
87,360$
500 TRAVEL COSTS
Staff Mileage @ 300.00 /mo x 12 mo 3,600
3,600$
550 PROGRAM SUPPLIES
Program Supplies @ 800.00 /mo x 12 mo 9,600
9,600$
600 CONSULTANCY
Human Resources @ 180.00 /mo x 12 mo 2,160
Translation Services @ 616.67 /mo x 12 mo 7,400
9,560$
650 FISCAL & AUDITS
Annual External Audit 3,282
3,282$
660 TRAINING
Trainings - Skills Development 9,326
9,326$
700 INDIRECT COSTS
Administrative Overhead @ 10.00%109,469
109,469$
TOTAL EXPENSES:275,204$
Revised Exhibit B
Page 13 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE YEAR 3
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2021 - 09/30/2022
Salaries:
Payroll Taxes:
Benefits:
Services and Supplies:
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use. Also includes any telehealth fees.
Program Administrator - At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Facilitators - At 825.00% FTE, the Facilitators (consisting of full-time & part-time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach - At 180.00% FTE, the ISV Coach will provide more intensive supervised
services to those cases identified by DSS as requiring additional assistance.
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
CYS offers medical, dental, vision, life and disability insurance for all full-time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 16.67% of salaries for the
listed budget year.
CYS calculates operating expenses utilized by grants by allocating a pro-rata share of the total expenses based on
individual grant salaries. The average pro-rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro-rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro-rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.65% of
salaries.
Liability Insurance represents the pro-rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
Visitation Manager - At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators - At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven-day coverage, and will also directly monitor
supervised visits.
Visitation Coordinator - At 200.00% FTE, the Coordinator will provide client assistance before and after visitation
sessions, sanitize common client spaces in preparation of visits, and guide clients through the pre and post
visitation protocols. They will also provide scheduling support and complete reports.
Revised Exhibit B
Page 14 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE (CONT.)YEAR 3
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2021 - 09/30/2022
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
CONSULTANCY (600)
A pro-rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro-rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
This is a direct expense for the purchase of curriculum, evaluation measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro-rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450)
Leased Space - A pro-rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities - A pro-rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance - This item includes a pro-rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage - This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
Revised Exhibit B
Page 15 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SUMMARY (12 Months)YEAR 4
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2022 - 09/30/2023
CATEGORY BUDGET
ITEM #TOTAL
Salaries 100 691,143$
Payroll Taxes 150 59,512$
Benefits 200 114,283$
SUBTOTAL:864,938$
Insurance 250 15,036$
Communications 300 6,300$
Office Expense 350 14,700$
Equipment 400 9,120$
Facilities 450 88,776$
Travel Costs 500 3,624$
Program Supplies 550 9,600$
Consultancy 600 9,656$
Fiscal & Audits 650 3,370$
Training 660 9,494$
Indirect Costs 700 114,957$
SUBTOTAL:284,633$
TOTAL EXPENSES:1,149,571$
PERSONNEL
SERVICES & SUPPLIES
Revised Exhibit B
Page 16 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET PERSONNEL DETAIL YEAR 4
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2022 - 09/30/2023
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00%12 9,770.00$ 41,034$
Visitation Manager 90.00%12 6,255.00$ 67,554$
Lead Visitation Facilitators 200.00%12 3,416.00$ 81,984$
Visitation Facilitators 825.00%12 2,921.00$ 289,179$
Intensive Supervised Visitation (ISV) Coach 180.00%12 6,680.00$ 144,288$
Visitation Coordinator 200.00%12 2,796.00$ 67,104$
Total Salaries/Wages 691,143$
RATE BASE FTE TOTAL
FICA 7.65%691,143 52,872$
California Unemployment Insurance 6.20%7,000 15.300 6,640$
Total Payroll Taxes 59,512$
RATE MONTHS FTE TOTAL
Program Administrator 1,485.00 12 0.35 6,237$
Visitation Manager 700.00 12 0.90 7,560$
Lead Visitation Facilitators 875.00 12 2.00 21,000$
Visitation Facilitators 247.00 12 8.25 24,414$
Intensive Supervised Visitation (ISV) Coach 720.00 12 1.80 15,552$
Visitation Coordinator 622.00 12 2.00 14,928$
Retirement Contributions - Employer Portion 24,592$
Total Benefits 114,283$
TOTAL SALARIES, PAYROLL TAXES & BENEFITS:864,938$
(health, dental, vision, life & disability)
INSURANCE
SALARIES
PAYROLL TAXES
BENEFITS
X
XX
Revised Exhibit B
Page 17 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 4
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2022 - 09/30/2023
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,460
Workers Compensation @ 1,048.00 /mo x 12 mo 12,576
15,036$
300 COMMUNICATIONS
Telephone & Internet @ 525.00 /mo x 12 mo 6,300
6,300$
350 OFFICE EXPENSE
Office Supplies @ 1,225.00 /mo x 12 mo 14,700
14,700$
400 EQUIPMENT
Leased Equipment @ 760.00 /mo x 12 mo 9,120
9,120$
450 FACILITIES
Leased Space @ 5,405.00 /mo x 12 mo 64,860
Utilities @ 935.00 /mo x 12 mo 11,220
Maintenance @ 1,058.00 /mo x 12 mo 12,696
88,776$
500 TRAVEL COSTS
Staff Mileage @ 302.00 /mo x 12 mo 3,624
3,624$
550 PROGRAM SUPPLIES
Program Supplies @ 800.00 /mo x 12 mo 9,600
9,600$
600 CONSULTANCY
Human Resources @ 188.00 /mo x 12 mo 2,256
Translation Services @ 616.67 /mo x 12 mo 7,400
9,656$
650 FISCAL & AUDITS
Annual External Audit 3,370
3,370$
660 TRAINING
Trainings - Skills Development 9,494
9,494$
700 INDIRECT COSTS
Administrative Overhead @ 10.00%114,957
114,957$
TOTAL EXPENSES:284,633$
Revised Exhibit B
Page 18 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE YEAR 4
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2022 - 09/30/2023
Salaries:
Payroll Taxes:
Benefits:
Services and Supplies:
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use. Also includes any telehealth fees.
Program Administrator - At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Facilitators - At 825.00% FTE, the Facilitators (consisting of full-time & part-time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach - At 180.00% FTE, the ISV Coach will provide more intensive supervised
services to those cases identified by DSS as requiring additional assistance.
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
CYS offers medical, dental, vision, life and disability insurance for all full-time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 16.54% of salaries for the
listed budget year.
CYS calculates operating expenses utilized by grants by allocating a pro-rata share of the total expenses based on
individual grant salaries. The average pro-rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro-rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro-rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.72% of
salaries.
Liability Insurance represents the pro-rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
Visitation Manager - At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators - At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven-day coverage, and will also directly monitor
supervised visits.
Visitation Coordinator - At 200.00% FTE, the Coordinator will provide client assistance before and after visitation
sessions, sanitize common client spaces in preparation of visits, and guide clients through the pre and post
visitation protocols. They will also provide scheduling support and complete reports.
Revised Exhibit B
Page 19 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE (CONT.)YEAR 4
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2022 - 09/30/2023
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
CONSULTANCY (600)
A pro-rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro-rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
This is a direct expense for the purchase of curriculum, evaluation measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro-rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450)
Leased Space - A pro-rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities - A pro-rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance - This item includes a pro-rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage - This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
Revised Exhibit BPage 20 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SUMMARY (12 Months)YEAR 5
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2023 - 09/30/2024
CATEGORY BUDGET
ITEM #TOTAL
Salaries 100 739,653$
Payroll Taxes 150 63,223$
Benefits 200 120,430$
SUBTOTAL:923,306$
Insurance 250 16,626$
Communications 300 5,100$
Office Expense 350 13,080$
Equipment 400 9,120$
Facilities 450 90,600$
Travel Costs 500 3,660$
Program Supplies 550 9,600$
Consultancy 600 9,752$
Fiscal & Audits 650 3,666$
Training 660 11,139$
Indirect Costs 700 121,738$
SUBTOTAL:294,081$
TOTAL EXPENSES:1,217,387$
PERSONNEL
SERVICES & SUPPLIES
Revised Exhibit B
Page 21 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET PERSONNEL DETAIL YEAR 5
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2023 - 09/30/2024
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00%12 10,335.00$ 43,407$
Visitation Manager 90.00%12 6,595.00$ 71,226$
Lead Visitation Facilitators 200.00%12 3,600.00$ 86,400$
Visitation Facilitators 825.00%12 3,080.00$ 304,920$
Intensive Supervised Visitation (ISV) Coach 180.00%12 7,545.00$ 162,972$
Visitation Coordinator 200.00%12 2,947.00$ 70,728$
Total Salaries/Wages 739,653$
RATE BASE FTE TOTAL
FICA 7.65%739,653 56,583$
California Unemployment Insurance 6.20%7,000 15.300 6,640$
Total Payroll Taxes 63,223$
RATE MONTHS FTE TOTAL
Program Administrator 1,565.00 12 0.35 6,573$
Visitation Manager 735.00 12 0.90 7,938$
Lead Visitation Facilitators 923.00 12 2.00 22,152$
Visitation Facilitators 260.00 12 8.25 25,740$
Intensive Supervised Visitation (ISV) Coach 760.00 12 1.80 16,416$
Visitation Coordinator 655.00 12 2.00 15,720$
Retirement Contributions - Employer Portion 25,891$
Total Benefits 120,430$
TOTAL SALARIES, PAYROLL TAXES & BENEFITS:923,306$
(health, dental, vision, life & disability)
INSURANCE
SALARIES
PAYROLL TAXES
BENEFITS
X
XX
Revised Exhibit B
Page 22 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 5
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2023 - 09/30/2024
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,514
Workers Compensation @ 1,176.00 /mo x 12 mo 14,112
16,626$
300 COMMUNICATIONS
Telephone & Internet @ 425.00 /mo x 12 mo 5,100
5,100$
350 OFFICE EXPENSE
Office Supplies @ 1,090.00 /mo x 12 mo 13,080
13,080$
400 EQUIPMENT
Leased Equipment @ 760.00 /mo x 12 mo 9,120
9,120$
450 FACILITIES
Leased Space @ 5,525.00 /mo x 12 mo 66,300
Utilities @ 965.00 /mo x 12 mo 11,580
Maintenance @ 1,060.00 /mo x 12 mo 12,720
90,600$
500 TRAVEL COSTS
Staff Mileage @ 305.00 /mo x 12 mo 3,660
3,660$
550 PROGRAM SUPPLIES
Program Supplies @ 800.00 /mo x 12 mo 9,600
9,600$
600 CONSULTANCY
Human Resources @ 196.00 /mo x 12 mo 2,352
Translation Services @ 616.67 /mo x 12 mo 7,400
9,752$
650 FISCAL & AUDITS
Annual External Audit 3,666
3,666$
660 TRAINING
Trainings - Skills Development 11,139
11,139$
700 INDIRECT COSTS
Administrative Overhead @ 10.00%121,738
121,738$
TOTAL EXPENSES:294,081$
Revised Exhibit B
Page 23 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE YEAR 5
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2023 - 09/30/2024
Salaries:
Payroll Taxes:
Benefits:
Services and Supplies:
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use. Also includes any telehealth fees.
Program Administrator - At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Facilitators - At 825.00% FTE, the Facilitators (consisting of full-time & part-time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach - At 180.00% FTE, the ISV Coach will provide more intensive supervised
services to those cases identified by DSS as requiring additional assistance.
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
CYS offers medical, dental, vision, life and disability insurance for all full-time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 16.28% of salaries for the
listed budget year.
CYS calculates operating expenses utilized by grants by allocating a pro-rata share of the total expenses based on
individual grant salaries. The average pro-rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro-rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro-rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.80% of
salaries.
Liability Insurance represents the pro-rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
Visitation Manager - At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators - At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven-day coverage, and will also directly monitor
supervised visits.
Visitation Coordinator - At 200.00% FTE, the Coordinator will provide client assistance before and after visitation
sessions, sanitize common client spaces in preparation of visits, and guide clients through the pre and post
visitation protocols. They will also provide scheduling support and complete reports.
Revised Exhibit B
Page 24 of 25
Contract A-19-451: DSS Supervised Visitation Services with CYS
PROPOSED BUDGET DETAIL NARRATIVE (CONT.)YEAR 5
VENDOR NAME:Comprehensive Youth Services of Fresno, Inc.FY: 10/01/2023 - 09/30/2024
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
CONSULTANCY (600)
A pro-rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro-rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
This is a direct expense for the purchase of curriculum, evaluation measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro-rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450)
Leased Space - A pro-rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities - A pro-rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance - This item includes a pro-rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage - This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
Revised Exhibit B
Page 25 of 25