HomeMy WebLinkAboutAgreement A-20-519 with Interstate Corporation.pdfCOUNTY OF FRESNO
Fresno, CA
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JANITORIAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of _____________, 2020, by
and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
referred to as "COUNTY", and INTERSTATE CORPORATION, a Private for Profit Corporation, whose
address is 508 Prudential Road, Suite 100, Horsham, PA 19044, hereinafter referred to as
"CONTRACTOR".
W I T N E S S E T H:
WHEREAS, COUNTY, through its Department of Social Services (DSS) has a need for
janitorial services at COUNTY’s Selma Regional Center, located at 3830 N. McCall Ave., Selma,
93622 and Coalinga Regional Center, located at 311 Coalinga Plaza, Coalinga, CA 93210; and
WHEREAS, CONTRACTOR, has the equipment and personnel skilled in the provision
of such services.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions
herein contained, the parties hereto agree as follows:
1.OBLIGATIONS OF THE CONTRACTOR
A.CONTRACTOR shall provide all services as identified in COUNTY’s Request for
Quotation (RFQ) No. 21-003, issued August 28, 2020, Addendum No. One (1) issued September 8,
2020, and Addendum No. Two (2) issued September 18, 2020, collectively hereinafter referred to as
COUNTY’s Revised RFQ No. 21-003 and CONTRACTOR’s response to said RFQ, dated September
28, 2020, all incorporated herein by reference and made part of this Agreement.
B.CONTRACTOR shall provide all janitorial services as set forth in Exhibits A, B
and C, attached hereto and by this reference incorporated herein.
C.In the event of any inconsistency in interpreting the documents which constitute
this Agreement, the inconsistency shall be resolved by giving precedence in the following order of
priority: (1) the text of this Agreement, including all Exhibits attached hereto; (2) COUNTY'S Revised
RFQ No. 21-003; and (3) the CONTRACTOR'S quotation/proposal made in response to COUNTY'S
Revised RFQ No. 21-003.
D.CONTRACTOR shall begin providing janitorial services at the Coalinga Reginal
15th December
Agreement No. 20-519
COUNTY OF FRESNO
Fresno, CA
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Center on January 4, 2021. CONTRACTOR shall begin providing janitorial services at the Selma
Regional Center beginning on the date COUNTY begins use of the Selma Regional Center. COUNTY
shall provide CONTRACTOR written notice of the date COUNTY shall begin use of the Selma
Regional Center at least 15 days in advance.
E. CONTRACTOR shall not dispose of the contents of blue trash cans unless
otherwise instructed by COUNTY. CONTRACTOR shall take reasonable effort to recover contents if
accidentally disposed.
F. CONTRACTOR shall ensure adequate back up coverage in the event the
assigned janitor is unable to provide service.
G. CONTRACTOR shall make reasonable effort to provide terminal cleaning
service during business hours or by the evening on the day the service is requested. In the event
these time frames cannot be met, the service shall be performed by 7:00 a.m. the following morning.
H. CONTRACTOR shall ensure that COUNTY’s Selma and Coalinga Regional
Center facility keys and access badges issued to CONTRACTOR for the purpose of carrying out its
janitorial services as described hereinabove shall be safeguarded from loss, theft or damage and
secured in accordance with the instruction of COUNTY’s designee. CONTRACTOR shall identify, and
with COUNTY approval, appoint one (1) supervisor to maintain control and responsibility of said facility
keys. Violation of the above provision may result in the CONTRACTOR being deemed irresponsible
for the purposes of future COUNTY bids and may be grounds for termination of this Agreement at the
option of COUNTY.
I. All janitorial services, including any additional or emergency services requested
by designated COUNTY staff, shall be performed so that any interruption to COUNTY’s normal
business operations are kept to a minimum.
2. TERM
The term of this Agreement shall be for a period of three (3) years, commencing on
January 1, 2021 through and including December 31, 2023. This Agreement may be extended for two
(2) additional consecutive twelve (12) month periods upon written approval of COUNTY no later than
thirty (30) days prior to the first day of the next twelve (12) month extension period. The Director of
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Social Services or his or her designee is authorized to execute such written approval on behalf of
COUNTY based on CONTRACTOR’S satisfactory performance.
3. TERMINATION
A. Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving the CONTRACTOR thirty (30) days advance written notice.
B. Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1) An illegal or improper use of funds;
2) A failure to comply with any term of this Agreement;
3) A substantially incorrect or incomplete report submitted to the COUNTY;
4) Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the
COUNTY of any breach of this Agreement or any default which may then exist on the part of the
CONTRACTOR. Neither shall such payment impair or prejudice any remedy available to the COUNTY
with respect to the breach or default. The COUNTY shall have the right to demand of the
CONTRACTOR the repayment to the COUNTY of any funds disbursed to the CONTRACTOR under
this Agreement, which in the judgment of the COUNTY were not expended in accordance with the
terms of this Agreement. The CONTRACTOR shall promptly refund any such funds upon demand.
C. Without Cause – Under circumstances other than those set forth above, this
Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written notice
of an intention to terminate to CONRACTOR.
4. COMPENSATION
For actual services provided as identified in the terms and conditions of this Agreement,
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation as set
forth in Exhibit D – Budget Summary, attached hereto and incorporated herein by this reference.
Payment shall be made upon certification or other proof satisfactory to COUNTY’s DSS that services
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have actually been performed by CONTRACTOR as specified in this Agreement. CONTRACTOR shall
not charge COUNTY for services at either the Coalinga Regional Center or the Selma Regional Center
until such time as services have commenced at these sites pursuant to this Agreement.
In no event shall services performed under this Agreement be in excess of Five Hundred
Ninety-Eight Thousand Seventy Three and 91/100 Dollars ($598,073.91), fifteen percent (15%) of which
is funding to cover additional janitorial service emergencies, terminal cleaning, and incidentals, should
they be required. It is understood that all expenses incidental to CONTRACTOR’s performance of
services under this Agreement shall be borne by CONTRACTOR. CONTRACTOR shall submit monthly
invoices to the County of Fresno Department of Social Services.
Except as provided below regarding State payment delays, payments by COUNTY shall
be in arrears, for services provided during the preceding month, within forty-five (45) days after receipt,
verification and approval of CONTRACTOR’s invoices by COUNTY’s DSS. If CONTRACTOR should
fail to comply with any provision of this Agreement, COUNTY shall be relieved of its obligation for
further compensation. All final claims shall be submitted by CONTRACTOR within sixty (60) days
following the final month of service for which payment is claimed. No action shall be taken by
COUNTY on claims submitted beyond the sixty (60) day closeout period. Any compensation which is
not expended by CONTRACTOR pursuant to the terms and conditions of this Agreement shall
automatically revert to COUNTY.
The services provided by CONTRACTOR under this Agreement are funded in whole or
in part by the State of California. In the event that funding for these services is delayed by the State
Controller, COUNTY may defer payment to CONTRACTOR. The amount of the deferred payment
shall not exceed the amount of funding delayed by the State Controller to COUNTY. The period of
time of the deferral by COUNTY shall not exceed the period of time of the State Controller’s delay of
payment to COUNTY plus forty-five (45) days.
5. INVOICING
CONTRACTOR shall invoice COUNTY in arrears by the tenth (10th) of each month for
actual expenses incurred and services rendered in the previous month to:
DSSAccountsPayable@fresnocountyca.gov. Invoices shall include all corresponding documentation
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and identified by line item. Supporting documentation shall include but is not limited to receipts or
invoices received. No reimbursement for services shall be made until invoices and receipts or other
supporting documents are received, reviewed and approved by COUNTY’s DSS.
At the discretion of COUNTY’s DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or substance, COUNTY’s DSS Director or designee shall have the right to
withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
prior notice to CONTRACTOR. CONTRACTOR agrees to continue to provide services for a period of
ninety (90) days after notification of an incorrect or improper invoice. If after the ninety (90) day
period, the invoice(s) is still not corrected to COUNTY’s DSS satisfaction, COUNTY’s DSS Director or
designee may elect to terminate this Agreement, pursuant to the termination provisions stated in
Paragraph Three (3) of this Agreement. In addition, for invoices received ninety (90) days after the
expiration of each term of this Agreement or termination of this Agreement, at the discretion of
COUNTY’s DSS Director or designee, COUNTY’s DSS shall have the right to deny payment of any
additional invoices received.
6. INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by CONTRACTOR under this
Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of the
CONTRACTOR'S officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no
right to control or supervise or direct the manner or method by which CONTRACTOR shall perform its
work and function. However, COUNTY shall retain the right to administer this Agreement so as to verify
that CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
thereof.
Because of its status as an independent contractor, CONTRACTOR shall have absolutely
no right to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be
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solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, CONTRACTOR shall be solely responsible and save COUNTY harmless from all
matters relating to payment of CONTRACTOR'S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of
this Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
Agreement.
7. MODIFICATION
Any matters of this Agreement may be modified from time to time by the written consent of
all the parties without, in any way, affecting the remainder.
8. NON-ASSIGNMENT
Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties
under this Agreement without the prior written consent of the other party.
9. HOLD HARMLESS
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY'S request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by CONTRACTOR, its officers, agents, or
employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and
costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation
who may be injured or damaged by the performance, or failure to perform, of CONTRACTOR, its
officers, agents, or employees under this Agreement.
10. INSURANCE
A. Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR
or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the
following insurance policies or a program of self-insurance, including but not limited to, an insurance
pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
B. Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
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($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
liability or any other liability insurance deemed necessary because of the nature of this contract.
C. Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars
($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include any
auto used in connection with this Agreement.
D. Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor Code.
Additional Requirements Relating to Insurance
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
additional insured, but only insofar as the operations under this Agreement are concerned. Such
coverage for additional insured shall apply as primary insurance and any other insurance, or
self-insurance, maintained by COUNTY, its officers, agents and employees shall be excess only and not
contributing with insurance provided under CONTRACTOR's policies herein. This insurance shall not be
cancelled or changed without a minimum of thirty (30) days advance written notice given to COUNTY.
CONTRACTOR hereby waives its right to recover from COUNTY, its officers, agents, and
employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. CONTRACTOR is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but CONTRACTOR’s waiver of subrogation under
this paragraph is effective whether or not CONTRACTOR obtains such an endorsement.
Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, Chris Woods, Staff Analyst, 205 W.
Pontiac Way, Clovis, CA 93612, stating that such insurance coverage have been obtained and are in full
force; that the County of Fresno, its officers, agents and employees will not be responsible for any
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premiums on the policies; that such Commercial General Liability insurance names the County of Fresno,
its officers, agents and employees, individually and collectively, as additional insured, but only insofar as
the operations under this Agreement are concerned; that such coverage for additional insured shall apply
as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its officers,
agents and employees, shall be excess only and not contributing with insurance provided under
CONTRACTOR's policies herein; and that this insurance shall not be cancelled or changed without a
minimum of thirty (30) days advance, written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage as
herein provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event. All policies shall be issued by admitted insurers
licensed to do business in the State of California, and such insurance shall be purchased from
companies possessing a current A.M. Best, Inc. rating of A FSC VII or better.
11. CONFIDENTIALITY
All services performed by CONTRACTOR under this Agreement shall be in strict
conformance with all applicable Federal, State of California and/or local laws and regulations relating
to confidentiality.
12. CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and
No/100 Dollars ($100,000.00), CONTRACTOR shall comply with all applicable standards, orders, or
requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq.; the Clean Water
Act contained in 33 U.S. Code 1368 et seq.; and any standards, laws, and regulations promulgated
thereunder. Under these laws and regulations, CONTRACTOR shall assure:
A. No facility shall be utilized in the performance of the Agreement that has been
listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
B. COUNTY shall be notified prior to execution of this Agreement of the receipt of
any communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to
be utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
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Violating Facilities;
C. COUNTY and U.S. EPA shall be notified about any known violation of the above
laws and regulations; and
D. This assurance shall be included in every nonexempt subgrant, contract, or
subcontract.
13. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A. COUNTY and CONTRACTOR recognize that Federal assistance funds will be
used under the terms of this Agreement. For purposes of this paragraph, CONTRACTOR will be
referred to as the “prospective recipient.”
B. This certification is required by the regulation implementing Executive Order
12549, Debarment and Suspension, 29 CFR Part 98, section 98.510, Participant’s responsibilities.
i. The prospective recipient of Federal assistance funds certified by
entering into this Agreement, that neither it nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
ii. The prospective recipient of funds agrees by entering into this
Agreement, that it shall not knowingly enter into any lower tier covered transaction with a person who
is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the Federal department or agency with which this transaction
originated.
iii. Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective participant shall attach an
explanation to this Agreement.
iv. The prospective recipient shall provide immediate written notice to
COUNTY if at any time prospective recipient learns that its certification in Paragraph thirteen (13) of
this Agreement was erroneous when submitted or has become erroneous by reason of changed
circumstances.
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v. The prospective recipient further agrees that by entering into this
Agreement, it will include a clause identical to Paragraph thirteen (13) of this Agreement and titled
“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transactions”, in all lower tier covered transactions and in all solicitations for lower tier
covered transaction.
vi. The certification in Paragraph thirteen (13) of this Agreement is a
material representation of fact upon which COUNTY relied in entering into this Agreement.
14. STATE ENERGY CONSERVATION
CONTRACTOR shall recognize the mandatory standard and policies relating to energy
efficiency in the State Energy Conservation Plan as required by the United States Energy Policy and
Conservation Act (42 U.S.C. section 6201, et seq).
15. NON-DISCRIMINATION
During the performance of this Agreement CONTRACTOR shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of services, because of
ethnic group identification, gender, gender identity, gender expression, sexual orientation, color,
physical disability, mental disability, medical condition, national origin, race, ancestry, marital status,
religion, or religious creed, pursuant to all applicable State of California and Federal statutes and
regulations.
16. EMPLOYMENT OPPORTUNITY
CONTRACTOR shall comply with COUNTY policy, and the Equal Employment
Opportunity Commission guidelines, which forbids discrimination against any person on the grounds of
race, color, national origin, sex, religion, age, disability status, or sexual preference in employment
practices. Such practices include retirement, recruitment advertising, hiring, layoff, termination,
upgrading, demotion, transfer, rates of pay or other forms of compensation, use of facilities, and other
terms and conditions of employment.
17. CONFLICT OF INTEREST
No officer, agent, or employee of COUNTY who exercises any function or responsibility
for planning and carrying out the services provided under this Agreement shall have any direct or
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indirect personal financial interest in this Agreement. No officer, agent, or employee of COUNTY who
exercises any function or responsibility for planning and carrying out the services provided under this
Agreement shall have any direct or indirect personal financial interest in this Agreement. In addition,
no employee of COUNTY shall be employed by CONTRACTOR to fulfill any contractual obligations
with COUNTY. CONTRACTOR shall also comply with all Federal, State of California, and local
conflict of interest laws, statutes, and regulations, which shall be applicable to all parties and
beneficiaries under this Agreement and any officer, agent, or employee of COUNTY.
18. PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under
this Agreement shall be used for CONTRACTOR’s advertising, fundraising, or publicity (i.e.,
purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-promotion.
Notwithstanding the above, publicity of the services described in Paragraph One (1) of this Agreement
shall be allowed as necessary to raise public awareness about the availability of such specific services
when approved in advance by the Director or designee and at an approved cost for such items as
written/printed materials, the use of media (i.e., radio, television, newspapers) and any other related
expense(s).
19. AUDITS AND INSPECTIONS
The CONTRACTOR shall at any time during business hours, and as often as the
COUNTY may deem necessary, make available to the COUNTY for examination all of its records and
data with respect to the matters covered by this Agreement. The CONTRACTOR shall, upon request by
the COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to ensure
CONTRACTOR'S compliance with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall be
subject to the examination and audit of the Auditor General for a period of three (3) years after final
payment under contract (Government Code Section 8546.7).
16. NOTICES
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
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COUNTY CONTRACTOR
COUNTY OF FRESNO INTERSTATE Department of Social Services Bob Weller, CEO PO Box 1912 508 Prudential Rd., Suite 100 Fresno, CA 93718-1912 Horsham, PA 18944
All notices between the COUNTY and CONTRACTOR provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail,
by an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
personal service is effective upon service to the recipient. A notice delivered by first-class United States
mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
COUNTY business day after deposit with the overnight commercial courier service, delivery fees prepaid,
with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission
is completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at
the next beginning of a COUNTY business day), provided that the sender maintains a machine record of
the completed transmission. For all claims arising out of or related to this Agreement, nothing in this
section establishes, waives, or modifies any claims presentation requirements or procedures provided by
law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government
Code, beginning with section 810).
17. GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in Fresno
County, California.
The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
18. INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating
to Federal and State laws and regulations, to ensure compliance.
19. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
COUNTY and CONTRACTOR, their officers, consultants, Subcontractors, agents, and
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employees shall comply with all applicable State, Federal, and local laws and regulations governing
projects that utilize Federal Funds.
20. TAX EQUITY AND FISCAL RESPONSIBILITY ACT
To the extent necessary to prevent disallowance of reimbursement under section 1861(v)
(1) (I) of the Social Security Act, (42 U.S.C. § 1395x, subd. (v)(1)[I]), until the expiration of four (4) years
after the furnishing of services under this Agreement, CONTRACTOR shall make available, upon written
request to the Secretary of the United States Department of Health and Human Services, or upon request
to the Comptroller General of the United States General Accounting Office, or any of their duly authorized
representatives, a copy of this Agreement and such books, documents, and records as are necessary to
certify the nature and extent of the costs of these services provided by CONTRACTOR under this
Agreement. CONTRACTOR further agrees that in the event CONTRACTOR carries out any of its duties
under this Agreement through a subcontract, with a value or cost of Ten Thousand and No/100 Dollars
($10,000.00) or more over a twelve (12) month period, with a related organization, such Agreement shall
contain a clause to the effect that until the expiration of four (4) years after the furnishing of such services
pursuant to such subcontract, the related organizations shall make available, upon written request to the
Secretary of the United States Department of Health and Human Services, or upon request to the
Comptroller General of the United States General Accounting Office, or any of their duly authorized
representatives, a copy of such subcontract and such books, documents, and records of such
organization as are necessary to verify the nature and extent of such costs.
21. DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a corporation (a
for-profit or non-profit corporation) or if during the term of the agreement, the CONTRACTOR changes
its status to operate as a corporation.
Members of the CONTRACTOR’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while CONTRACTOR is providing goods or performing services
under this agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing
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and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit E and
incorporated herein by reference, and submitting it to the COUNTY prior to commencing with the self-
dealing transaction or immediately thereafter.
22. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the CONTRACTOR and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first hereinabove written .
... \YJ
Bob Weller, CEO , Interstate
FOR ACCOUNTING USE ONLY:
Fund : 0001
Subclass: 10000
ORG: 56107604/7605
Account 7070
COUNTY OF FRESNO
£_ Ern ~/Me~~
Chairman of the Board of Supervisors of
the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By : _..1.._~~~• ~e_~,~~~----ot&y
-15 -COUNTY OF FRESNO
Fre,no, C.\
Exhibit A
Page 1 of 4
- 1 -
Janitorial Service Requirements
General Specifications: 1. The general day-to-day housekeeping activities are performed in accordance with commercial building housekeeping standards. 2. Housekeeping activities are to be provided in accordance with the Housekeeping Schedule set forth in Exhibit “B”. These exhibits are to be used as a daily check-off list by the vendor. 3. There shall be sufficient housekeeping cleaning supplies and equipment provided to perform duties on a daily basis. 4. Housekeeping cleaning supplies and equipment shall be stored in designated housekeeping closets or areas. 5. A detergent germicide shall be used for all cleaning and dusting purposes. 6. Mop heads shall be removable and changed regularly for sanitary purposes. 7. There shall be sufficient housekeeping personnel to maintain the interior of the buildings in a safe, clean, orderly, attractive manner and free from offensive odors. 8. Unexpected or unscheduled needs for housekeeping services shall be categorized into three priority levels. a. The highest priority services shall be those required for safety and sanitation. Any unsafe or unsanitary condition shall be corrected as soon as possible (always within twenty-four (24) hours). b. The second priority level shall be services required for the general functioning of the facility, but for which no hazard is present. These shall be corrected as soon as possible, with written timelines for repairs provided to the designated Department of Social Services Facility Resources Analyst.
c. All other situations shall be handled on a scheduled basis.
DAILY CLEANING:
1. Vacuum all carpets thoroughly: a. Under and around furniture. b. Corners, behind doors and along the baseboards. c. Spot clean spills, stains and remove gum. 2. Empty wastebaskets and waste containers and replace liners as needed. a. Blue wastebaskets are not to be emptied unless specifically requested. 3. Damp wipe all counters, modular furniture work surfaces, and desktops, provided
Exhibit A
Page 2 of 4
- 2 -
4. they are free of work materials.
5. Dust (with treated mop), spot clean and damp mop hard surface floors. 6. Clean elevator: a. Stainless steel areas are to be cleaned with a metal polish. b. Wood finish areas are to be cleaned with furniture polish. c. Damp wipe walls. d. Floors/carpets are to be vacuumed. e. Elevator tracks are to be cleaned and vacuumed. 7. Clean up all spillage. 8. Clean all entry/exit doors and door glass, inside and outside. 9. Dust with treated mop and damp mop all outside and inside entry floors. 10. Restrooms: a. Floors are to be mopped with a disinfectant approved by Fresno County. b. Fixtures on the sinks, toilets, urinals, and the mirrors are to be cleaned with a disinfectant approved by Fresno County. c. Toilets and urinals, plus the surrounding wall areas, are to be cleaned with a disinfectant approved by Fresno County. d. Sinks are to be cleaned with a powder cleanser containing bleach, if permitted. e. Tile surrounding sinks are to be cleaned using a disinfectant approved by Fresno County. f. Empty wastebasket containers. g. Refill toilet paper, paper towel, soap dispensers, sanitary products, air freshener dispensers, and seat covers. h. Other cleaning agents to remove resistant soil, polish metal, or preserve floors should be used as needed, after any required treatment with disinfectant cleaner. Cleaning agents to be approved by Fresno County. 11. Clean all toilet paper, paper towel and soap dispensers. 12. Spot clean windows, walls, doors, door jams and area around light switches. 13. Clean with sanitizing disinfectant doorknobs and stairwell handrails. 14. Remove empty boxes, cardboard and miscellaneous material and place in appropriate containers. 15. Damp wipe chairs and/or benches in lobby/waiting room. 16. Remove staples and paper clips from carpet. 17. Clean sinks and counters in break rooms. 18. Remove cobwebs. 19. Clean door thresholds.
Exhibit A
Page 3 of 4
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20. Replace all inoperative light bulbs/fluorescent tubes. 21. Wash fingerprints from walls. 22. Remove graffiti from building interior. WEEKLY CLEANING: 1. Sweep, clean and damp mop all stairwells and stairwell landings. 2. Damp wipe all metal and wood window ledges. 3. Clean both sides of all interior/exterior window glass.
4. Damp wipe tops of all modular furniture partitions and furniture systems. MONTHLY CLEANING: 1. Clean and dust air vents. 2. Shampoo upholstered furniture (lobby/offices). QUARTERLY CLEANING (Every three (3) months): 1. Strip and wax all linoleum flooring. 2. Shampoo carpets (using extraction method) throughout the building, including all waiting/lobby and reception areas. Daily COVID-19 High Touch Point Cleaning 1. Damp wipe and disinfect all counters and high traffic touch points. 2. Disinfect all break area touch points: tables, chairs, microwaves, refrigerator handles, coffee machines, and cabinet handles.
3. Disinfect vending machine touchpoints. 4. Disinfect elevator. 5. Disinfect all entry/exit doors and door glass, inside and outside. 6. Disinfect doorknobs and stairwell handrails. 7. Disinfect chairs/benches, counters, computer/scanner stations, and phones in lobby/waiting room.
8. Wash/disinfect fingerprints from glass entry doors and stainless steel.
Exhibit A
Page 4 of 4
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AS NEEDED: 1. Replace light bulbs. Light bulbs shall be billed separately. 2. Provide Terminal Cleaning as requested by COUNTY. Terminal Cleaning is as described in Exhibit C and shall be billed as set forth in Exhibit D.
Exhibit B
Page 1 of 1
Coalinga/Selma Regional Center Housekeeping Schedule
For the week of -
DAILY Mon Tues Wed Thur Fri
Flooring – All Areas
Tile/VCT
Dust floors X
Wet mop floors X
Spot Clean X
Strip/Wax/Polish floors
Carpeted Areas
Vacuum X
Spot clean X
Spot clean – Reception/Lobby X
Shampoo
Restrooms - Staff
Sinks (Disinfect) X
Toilets (Disinfect) X
Floors X
Walls (Disinfect) X
Baseboard X
Restrooms - Public
Sinks (Disinfect) X
Toilets (Disinfect) X
Floors X
Walls (Disinfect) X
Baseboard X
Office/Lobby/Reception/Break Areas
Empty trash containers X
Stairways – clean & damp mop
Doors - clean & polish (Disinfect)
Door windows - clean X
Walls/spot clean
Clean Elevator (Disinfect) X
Upholstered furniture - Shampoo
Clean HVAC related vents
Change light bulbs as needed
Drinking fountains – clean/sanitize/polish X
Damp wipe/dust furniture, counters,
cabinets, bookshelves, tops of modular
furniture partitions, etc.
X
Damp wipe all counter surfaces (Disinfect) X
Polish furniture
Clean windows (interior)
Clean vending machines (Disinfect) X
Disinfect chairs/benches, counters,
computer/scanner stations, & phones in
lobby/waiting room.
X
Clean window ledges – damp wipe
Clean lunch/break/kitchen rooms (Disinfect) X
Clean entrance & exit doors (Disinfect) X
*Items in red denote COVID-19 High Touch Point Cleaning
Exhibit C
Page 1 of 2
TERMINAL CLEANING
Contractor will supply all necessary labor and supplies to perform Terminal Cleaning when
requested by COUNTY as follows:
In the area(s) (cubicle or office) where an individual has been suspected or confirmed of
being ill, contractor will clean walls to floor, all equipment, and surfaces. In common areas,
contractor will clean all touch points.
Cleaners will wear a PPE kit consisting of scrubs or uniform cover, hair cover, gloves,
booties, respirator, and eye protection.
Terminal Cleaning Process:
1. Put on the PPE kit - scrubs, hair cover, gloves, booties, glasses/goggles, and
face mask.
2. Gather all paper items from the desk such as Kleenex boxes, clip boards,
paperwork etc. and put into a trash bag. Leave items outside the room for the
client to store or throw away.
3. Spray all surfaces using an EPA approved disinfectant and allow for a
full 10-minute dwell time before wiping with the microfiber cloth.
4. Using an extension arm, with a flat mop, clean all walls from top to bottom
with the disinfectant.
5. Wipe any equipment attached to walls. When removing framed items from a
wall to disinfect, lay them against the wall for the client to rehang.
6. Disinfect countertops. Move all items on counters in order to completely
disinfect the surface.
7. As cleaner cleans the countertops, disinfect all equipment sitting on the
counters including power cords if applicable. Do NOT spray the equipment,
instead, use a wet disinfecting rag to disinfect the equipment.
8. Disinfect all cabinets, including faces, doors, and cabinet handles.
9. Clean the inside and outside of all trash receptacles and replace liners. For
medical offices, do not leave extra liners in the bottom of the receptacles.
10. In a medical environment, wipe down the entire exam bed; top, bottom all
sides, drawers etc.
11. Wipe down and disinfect the entire door, top to bottom inside and out
including the door jamb.
12. Clean the floor completely:
a. Vacuum the entire room. There is to be no debris, hair or otherwise
left behind.
b. Dust mop the entire hard floor. There is to be no debris, hair or
otherwise left behind.
c. Wet mop the entire hard floor, wall to wall and under all equipment.
The mop head must be dedicated to the contaminated area and not
Exhibit C
Page 2 of 2
utilized elsewhere to eliminate the possibility of cross contamination.
d. After completely mopping the floor, place the equipment back in its
original place, fully disinfect it and place the mop head(s) in the trash
bag to be discarded at the site.
13. After the cleaning is complete, remove and collect all PPE, mop heads, and
microfiber rags, secure them in a plastic bag and throw them away in the
trash bin at the site.
Exhibit D
Vendor Name:
Agreement Name:
DSS Location Monthly Annual
2021 2,315.63$ 27,787.50$
2022 2,361.94$ 28,343.25$
2023 2,409.18$ 28,910.12$
2024 2,457.36$ 29,488.32$
2025 2,506.51$ 30,078.08$
144,607.27$
DSS Location Monthly Annual
2021 2,572.92$ 30,875.00$
2022 2,624.38$ 31,492.50$
Coalinga, CA 93210 2023 2,676.86$ 32,122.35$
2024 2,730.40$ 32,764.80$
2025 2,785.01$ 33,420.09$
160,674.74$
Terminal Cleaning
Labor $47.75/hour
Drive Time $47.75/hour
Disinfectant Kit $47.75/per kit
PPE $47.75/per kit
305,282.01$
45,792.30$
246,999.60$
Total Contract 598,073.91$
Janitorial Services & Supplies
Interstate Corporation
Selma Regional Center*
Coalinga Office*
311 Coalinga Plaza
3830 N. McCall Avenue
Selma, 93662
**Will not be paid unless services rendered. The Department may discontinue this service and restart at any time.
Additional services and terminal cleaning shall be pre-approved by the Department.
COVID-19 High Touch Point Cleaning
**$2,058.33/month/each location
Additional Services
* $34.50/hour
5-year COVID-19 High Touch Point Cleaning Not-to-Exceed Limit
15% Contingency (Additional Services, Terminal Cleaning, Incidentals)
5-year Total Base Cost for Both Locations Not-to-Exceed Limit
*Selma and Coalinga costs will not commence until contractor has commenced service.
All costs including monthly costs to be paid in arrears to contractor.
Exhibit E
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit E
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date: