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HomeMy WebLinkAbout23329Countyof FD~~~.~'~n~~;..~~ PROCUREMENTAGREEMENT OVERNIGHT DELIVERY SERVICE Department of General Services Purchasing Linzie L.Daniel Director of Administrative Services January 19,2000 Agreement No.200171 E Golden State Overnight 8647 W.Doe Street Visalia,CA 93291 The County of Fresno (County)hereby contracts with Golden State Overnight (Contractor)to provide Overnight Delivery Services in accordance with Attachment "A", attached,and by this reference made a part hereof. TERM:This Agreement shall become effective February 1,2000 and shall remain in effect through January 31,2001. RENEWAL:Agreement shall automatically renew for an additional one (1)year period except when written notice is delivered by either party to the other expressing intent not to renew.Such notice must be delivered a minimum of sixty (60)days prior to the next expiration date of this Agreement.The maximum number of automatic one (1)year renewal periods under this Agreement is two (2). CONTRACTOR'S SERVICES:Contractor shall perform the services as described in Attachment "A"attached,at the rates set forth in Attachment "A". ADDITIONAL ITEMS:The County reserves the right to negotiate additional items to this Agreement as deemed necessary.Such additions shall be made in writing and signed by both parties. DEFAULT:In case of default by Contractor,the County may procure the articles from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County.The prices paid by County shall be considered the prevailing market price at the time such purchase is made.Inspection of deliveries or offers for delivery which do not meet specifications will be at the expense of Contractor. INVOICING:An itemized invoice in~duplicateshall be mailed to requesting County department in accordance with invoicing instructions included in each order referencing 4525 E.Hamilton Avenue /Fresno,California 93702 Purchasing (209)456-7110 .Central Warehouse (209)456-7851 .Central Services (209)456-7868 Equal Employment Opportunity.Affirmative Action.Disabled Employer PROCUREMENT AGREEMENT NO.200171 E Golden State Overnight January 19,2000 Page 2 this Agreement.The Agreement number must appear on all shipping documents and invoices.Invoice terms shall be Net 45 Days. MAXIMUM:In no event shall services performed and/or fees paid under this Agreement be in excess of $16,250.00. TERMINATION:The County reserves the right to immediately terminate this Agreement upon written notice to the Contractor.In the event of such termination,the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS:The Contractor shall comply with all laws,rules and regulations whether they be Federal,State or municipal,which may be applicable to Contractor's business,equipment and personnel engaged in service covered by this Agreement. AUDITS:Contractor shall,as required by law,ordinance,code or decree permit the County to audit and inspect all such records and data pertaining to this Agreement and at all reasonable times be open to inspection by authorized representatives of the County. LIABILITY:The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify,save and hold harmless,and at County's request defend the County,its officers,agents and employees from any and all claims for damage or other liability, including costs,expenses,causes of action,claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents,officers or employees under this Agreement. INSURANCE:Provide,maintain and furnish proof of the following: 1.Comprehensive General Liability Insurance with limits of not less than $250,000 per occurrence with not less than $500,000 annual aggregate.County shall be named as additional insured on such policy.This insurance shall not be canceled or changed without thirty (30)days advance written notice. 2.Automotive Public Liability Insurance with limits of not less than $100,000 per occurrence and not less than $300,000 annual aggregate for bodily injury and not less than $50,000 property damage. 3.Workers Compensation Insurance as required by law. G:\CONTRACTS&EXTRACTS\E\200171E GOLDEN STATE OVERNIGHT.DOC PROCUREMENT AGREEMENT NO.200171E Golden State Overnight January 19,2000 Page 3 INDEPENDENT CONTRACTOR:In performance of the work,duties and obligations assumed by Contractor under this Agreement,it is mutually understood and agreed that Contractor,including any and all of Contractor's officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent,servant,employee,joint venturer, partner,or associate of the County.Furthermore,County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function.However,County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof.Contractor and County shall comply with all applicable provisions of law and the rules and regulations,if any,of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor,Contractor shall have absolutely no right to employment rights and benefits available to County employees.Contractor shall be solely liable and responsible for providing to,or on behalf of,its employees all legally-required employee benefits.In addition,Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees,including compliance with Social Security,withholding,and all other regulations governing such matters.It is acknowledged that during the term of this Agreement,Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT:Neither party shall assign,transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS:This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations,proposals,commitments,writings,advertisements,publications, Request for Proposals,Bids and understandings of any nature whatsoever unless expressly included in this Agreement.This Agreement supersedes any and all terms set forth in Contractor's invoice.This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES:In the event of any inconsistency in interpreting the documents which constitute this Agreement,the inconsistency shall be resolved by giving precedence in the following order of priority:(1)the text of this Agreement (excluding Attachment "A");and (2)Attachment "A". GOVERNING LAWS:This Agreement shall be construed,interpreted and enforced under the laws of the State of California.Venue for any action shall only be in County of Fresno. G:\CONTRACTS&EXTRACTS\E\200171E GOLDEN STATE OVERNIGHT.DOC PROCUREMENT AGREEMENT NO.200171 E Golden State Overnig: Ja.nuary 19,2000 Attachment Page 1 of 6 SERVICES ATTACHMENT "A" PRIORITY OVERNIGHT DELIVERY RATES To ALL ADDRESSESIN CALIFORNIA LAS VEGAS AND RENO FOR STATE,COUNTY,CITY,PUBLIC SCHOOL DISTRICTS OF CALIFORNIA PACKAGE RATES Priority Hundred Weight Pricing $0.20 per pound with a minimum charge of $65.00 G:\CONTRACTS &EXTRACTS\E\200171E GOLDEN STATE OVERNIGHT.DOC LBS.RATE LBS.RATE LBS.RATE LBS.RATE Over 1 $5.50 Over 26 $18.00 Over 51 $30.50 Over 76 $43.00 2 $6.00 27 $18.50 52 $31.00 77 $43.50 3 $6.50 28 $19.00 53 $31.50 78 $44.00 4 $7.00 29 $19.50 54 $32.00 79 $44.50 5 $7.50 30 $20.00 55 $32.50 80 $45.00 6 $8.00 31 $20.50 56 $33.00 81 $45.50 7 $8.50 32 $21.00 57 $33.50 82 $46.00 8 $9.00 33 $21.50 58 $34.00 83 $46.50 9 $9.50 34 $22.00 59 $34.50 84 $47.00 10 $10.00 35 $22.50 60 $35.00 85 $47.50 11 $10.50 36 $23.00 61 $35.50 86 $48.00 12 $11.00 37 $23.50 62 $36.00 87 $48.50 13 $11.50 38 $24.00 63 $36.50 88 $49.00 14 $12.00 39 $24.50 64 $37.00 89 $49.50 15 $12.50 40 $25.00 65 $37.50 90 $50.00 16 $13.00 41 $25.50 66 $38.00 91 $50.50 17 $13.50 42 $26.00 67 $38.50 92 $51.00 18 $14.00 43 $26.50 68 $39.00 93 $51.50 19 $14.50 44 $27.00 69 $39.50 94 $52.00 20 $15.00 45 $27.50 70 $40.00 95 $52.50 21 $15.50 46 $28.00 71 $40.50 96 $53.00 22 $16.00 47 $28.50 72 $41.00 97 $53.50 23 $16.50 48 $29.00 73 $41.50 98 $54.00 24 $17.00 49 $29.50 74 $42.00 99 $54.50 25 $17.50 50 $30.00 75 $42.50 100 $55.00 ,-_n -------n--------n -,----- PROCUREMENT AGREEMENT NO.200171 E Golden State Overni~ January 19,2000 Attachment Page 2 of 6 I S.ERVICE GUIDE GOLDEN STATE OVERNIGHT I Thank you for choosing Golden State Overnight as your priority overnight delivery ,option for Californiashipments.This guide is divided into the following simple reference sections to allow quick access to service information. [!J PREPARING TO SHIP [I]PICKUP OPTIONS m D~LIVERY INFORMATION ~BILLING AN~INSURANCE @]RATES AND-SER-VICES ~-' ~,:;','.---._~'.'--..',-.:":.,-', .CUSTOMER SERVICE CENTER The Customer Service Center is designed as a single problem-soMng source to answer any of your questions.Call our Customer Service Center (800-322-5555)to: .Open an account. .Order a pickup. .Resolve any questions regarding your billing or specific charges. .Order shipping supplies. .Obtain proof of delivery information. .Check status of deliveries in progress. »»»»800-322-5555«««« 985 ATLANTIC AVENUE #200 ALAMEDA CALIFORNIA 94501 --------- PROCUREMENT AGREEMENT NO.200171E Golden State Overnir'.. January 19,2000 Attachment Page 3 of 6 [!]PREP ARING TO SHIP HOW TO PACKAGE AND LABEL A SHIPMENT 1.Pack shipment in an envelope or packaging material of your choice. 2.Address each individual package. 3.Affixa Golden State Overnight sticker to each package. HOW TO FILL OUT THE SHIPPING MANIFEST 1.Place your company name and address in the PICKUP INFO section on the top left comer of the manifest 2.Place the pickup date and your account number in the datelbilling account boxes in the top middle section of the manifest. 3.Fill out delivery information in the main section of the manifest.Include the company name,street address,suite number,zip code,any billing reference number you wish to appear on your invoice,number of packagesbeingdeliveredto the address,declared value (if over $100.00;otherwise leave blank)and check the DELSAT box if the shipment is a Saturday delivery.Golden State Overnight does not deliver to Post Office Boxes.. Completing the Shipping Manifest is an easy and important'part of our tracking system.We do not track by an airbill number.but by the name and addressof the shipment recipient.This makes tracking convenient for our customers.since' you don't have to locate a copy of the manifest or an airbill numberfor proof of delivery information.\ The courier will verify that each package listed on the manifest is present at the time of pickup.The courier will then take the packages and one copy of the manifest;a manifestcopy willbe left for your records.- When you are running low on manifests,please call our Customer Service Center. We will deliver more manifests to you within two days. PROCUREMENT AGRf:EMENT NO.200171E Golden State Overni~i. January 19,2000 Attachment Page 4 of6 LfJ PICKUP OPTIONS WHEN TO CHOOSE SCHEDULED PICKUPS If you regularly ship priority overnight packagewithin California,we encourageyou to schedule a daily pickup for the following reasons: .Eliminate the need to notify us each time you need a pickup. .Allow your companyto become accustomedto a pickupat a specific time each day. However,you .can still arrange later or earlier pickups as needed by calling our.Customer ServiceCenter. .Allow YOU to determinethe pickup time,includingevenings. .Allow us to providethe most consistentand reliableserviceavailable.. HOW TO SCHEDULE YOUR PICKUP Unlike the national companies,you can choose your scheduledpickup time.Just provide us with a 30-minute.pickupwindow of your choice.You may change the pickup window at any time by calling the CustomerServiceCenterat 800-322-5555. "-:".--"-:."----.--.-- WHEN TO CHOOSE ON-CALL PICKUPS If you are an occasional shipper (less than 10 packages per month)or have unpredictable service.requirements,ca!ling in your orde~on an as-needed ~as~is most appropriate.On-callorders must meet the followingrequirements: .Must be called in to the CustomerService Center(8~322-5555)by 5:00 p.m.or additional charges mayapply... .Packages must be availablefor pickupat least60 minutesfromthe time a\hipment is ready for pickup. ------------r ---------------------------------n__---u- PROCUREMENTAGREEMENTNO.200171 E Golden State Overnit January 19,2000 Attachment Page 5 of 6 f 31 DELIVERY INFORMATION DELIVERY TIMES .Guaranteed delivery by 10:30 a.m.to all major cities and towns in California, 12:00 PM to rural areas and 2:30 PM rural regions. .Specific delivery time fore every zip code is included in our service guide on the ShipGSO software. .The service standards for Saturday deliveries is the same as weekday service. TRACKING A PACKAGE Tracking a package is fast and simple: 1.Call our Customer Service Center (1-800-322-5555). Z.Give CSR package destination and picJsupdate. 3.We will advise you of delivery status. C.O.D.SHIPMENTS Golden State Overnightwill collect funds on behalfof our clientsat the time of delivery. For insurance reasons,we cannot accept cash at any time.Please indicate on the manifest whether a company check is acceptable,or if you requirea certified check. C.O.D.amounts do not imply a declared value.If you wish to insure a C.O.D. shipment.you must declare'value in the appropriate box on the manifest.If you regularly ship C.O.D..packages.please--requestour special G.O.D.shippingm~nifests and C.O.D.labels.- SATURDAY DELIVERY \ Golden State Overnight provides Saturday delivery every address in California. However.the prices for Saturday deliveries to rural and remote areas of the state varies.Please call the Customer Service Center to find out about specific Saturday delivery times &rates. If you require Saturday delivery.simply check the Saturday Delivery box on the manifest and affix a Saturday Delivery sticker to package. j PROCUREMENTAGREEMENTNO.200171E Golden State Overni"'''t January 19,2000 Attachment Page 6 of 6 [~J BILLING AND INSURANCE INVOICING Golden State Overnight invoices all customers twice a month.The invoice itemizes each shipment,indicating the following information: .Date .Control number .Consignee infprmation .Time of delivery and name of person who signed for package .Your billing reference number .Basic rate and explanation of any additional charges Proof of delivery information (POD)is included for each delivery on your invoice.This POD information includes the name of the person who signed for the package and what time it was delivered.If you need this information before you receive the invoice.you can call the Customer Service Center at any time and get a verbal confirmation.If you prefer.we can fax or mail the original signature to you. INVOICE PAYMENT;.5EE SlANDARD COUNTY TER "V\S OF NET roRTY-FIVE CL.t5JOAVS . r8yment should be madewithin15 daysof receiptof invoice.At'y illyui~~uul~tandlng--NIltk....4-""".1<1.."jJI~II."....i."IPltil\"nf Q ""iI':II, LIMITS OF LIABILITY AND DECLARED VALUE Each shipment is automatically insured up to $100.Additional insurance may be purchased for $0.40 per $100 of declared value up to $50,000.Please indicate the declared value amount in the appropriate box on the shippingmanifest If you wish to declare a value greater than $10,000.you must notify the Customer Service Center prior to pickup to confirmour acceptanceof the declaredvalue.COD shipments do not imply a declaredvalue.