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DATE:10/3/14 Contract No.: Contract Title: Contract Period: Using Agencies: P-14-560-L Lead Based Paint, Asbestos & Mold Testing Consulting Services 10/1/14 9/30/17 HOME program 2000 Terms: __ N_et~4~5~D~ayLs~--------- Total Contract Amt.: $99,000.00 ~~~~~------------ Buyer Name: Carolyn Flores Requisition No: 5511500001 [!]NEW c___ __ __J RENEWAL D TICKDATE RFQ 968-5291 Vendor Number: 270950 Name/Address: T Brooks & Associates Inc. 613 Harvard Ave #201 Clovis, CA 93612 Representative: Troy Brooks Phone No.: (559) 298-9135 Email: troy@brooksconsult.com Org: 5512/2008 Supersedes: P-11-569-J ------------------------------- c__ __ __JI ADJUSTMENT lx REFERENCE DESCRIPTION: Conduct Lead Based Paint Testing, RISK Assessment Reports, Specification for Lead=Based Paint Hazard Reduction Activities, Lead-Based Paint Clearance Reports. Limited Asbestos Surveys. Mold investigation and mold clearance reports on residential Approved properties on qualifies Affordable Housing Program (AHP)for clients within Co of Fresno SPECIAL INSTRUCTIONS: DISTRIBUTION: Completed By: Date: Completed Bv: Date DEPARTMENT: PW -Community Develop REQUISITIONER: Yvette Quiroga £014 OCT -2 A~111: 23 County of Fresno INTERNAL SERVICES DEPARTMENT ROBERT BASH, DIRECTOR -CIO Facility Services Fleet Services Graphics Information Technology Purchasing Security PROCUREMENT AGREEMENT Agreement Number P-14-560-L September 23, 2014 T. Brooks & Associates, Inc. Troy F. Brooks 613 Harvard Ave, Suite 201 Clovis, CA 93612 Telecommunications The County of Fresno (County) hereby contracts with T. Brooks & Associates, Inc. (Contractor) to provide Lead Based Paint, Asbestos and Mold Testing Consulting Services in accordance with the text of this agreement, Attachment "A", County of Fresno Request for Quotation No: 968-5291 and the attached contractors response to County of Fresno Request for Quotation No: 968-5291 by this reference made a part hereof. TERM: This Agreement shall become effective October 1, 2014 and shall remain in effect through September 30, 2017. EXTENSION: This Agreement may be extended for two (2) additional one (1) year periods by the mutual written consent of all parties. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment "A" attached, at the rates set forth in Attachment "A". SERVICES: Services will be placed on an as-needed basis by the Department of Public Works under this contract. PRICES: Prices shall be firm for the contract period. MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of ninety-nine thousand dollars ($99,000.00). ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. 4525 E. Hamilton Avenue 1 Fresno, California 93702-45991 (559) 600-7110 I Fax (559) 600-7126 PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 Page 2 DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be delivered complete as specified. All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County. The prices paid by County shall be considered the prevailing market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not meet specifications, will be at the expense of Contractor. INVOICING: An itemized invoice in duplicate shall be mailed to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. The Agreement number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days. INVOICE TERMS: Net forty five (45) days from the later of (1) Receipt of invoice or (2) Date of project completion. TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. LIABILITY: The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses, causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement. G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 INSURANCE: Page 3 Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A. Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B. Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used in connection with this Agreement. C. Professional Liability If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D. Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Within Thirty (30) days from the date Contractor signs and executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, Department of Public Works, Community Development, 2220 Tulare St, 81h Floor, Fresno 93721, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 Page 4 employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. COMING ON COUNTY PROPERTY TO DO WORK Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 Page 5 This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding Attachment "A", County's Request for Quotation No. 968-5291 and the Contractor's Quote in response thereto); (2) Attachment "A"; (3) the County's Request for Quotation No. 968-5291 and (4) the Contractor's quotation made in response to County's Request for Quotation No. 968-5291. GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. Please acknowledge your acceptance by returning all pages of the signed original of this Agreement to my office, retaining a copy for your files. Please refer any inquiries in this matter to Carolyn Flores, Senior Buyer, at 559-600-7112 or cflores@co. fresno.ca. us. FOR THE COUNTY OF FRESNO ~Lr2v.~ Gary E. Co\nuelle Purchasing Manager 4525 East Hamilton Avenue Fresno, CA 93702-4599 Date: 'f-z..'f .... f'{ GEC:CF:hrs G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 CONTRACTOR TO COMPLETE: Page 6 company: ____ ---~\----~---~-~--~--~---~-·---~-~-~ __ o_~_\_~-~--~_s4-_~ ___ C ____________ _ Type of Entity: 0 Individual 0 Sole Proprietorship f9 Corporation Print Name and Title J Signed by: 6 13 1-krvO\.rcA M -#-JQ) Address 1 TELEPHONE NUMBER FAX NUMBER ACCOUNTING USE ONLY ORG No.: 55122008 Account No.: 7400 Requisition No.: 5511500001 (08/14) G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC 0 Limited Liability Company 0 Limited Liability Partnership 0 General Partnership Date CloViS City State Zip + rO'±b Q_, b f (R) \t..S (.,ON V ( +. C 0"'-"\ E-MAIL ADDRESS PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 ATTACHMENT '~" SERVICES Lead Based Paint Attachment Page 1 of 10 The Contractor shall provide all expertise, labor, materials, equipment, sampling, testing, transportation, training, fees, taxes, and insurances, etc. to perform the following Lead Based Paint services as specified under this RFQ. 1. Limited Risk Assessment, as specified $500.00 each Standard processing cost same Standard processing -number of calendar days 6 days to complete Expedited processing cost $550.00 each Expedited processing -number of calendar days 4 days to complete 2. Full Risk Assessment $900.00 each Standard processing cost same Standard processing -number of calendar days 6 days to complete Expedited processing cost $975.00 each Expedited processing -number of calendar days 4 days to complete 3. Written Specifications Report, as specified $250.00 each Standard processing cost same Standard processing -number of calendar days 6 days to complete Expedited processing cost $325.00 each Expedited processing -number of calendar days 4 days to complete 4. Clearance Examinations, as specified $575.00 each Standard processing cost same Standard processing -number of calendar days 4 days to complete Expedited processing cost $650.00 each Expedited processing -number of calendar days 2 days to complete G:IPUBLICICONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 5. Mileage: (It is estimated that projects will be evenly split between Local and Remote Zones.) a. Local Zone: [Use this when project is located $0 within twenty-five (25) miles of COUNTY Plaza Building -2220 Tulare Street, Fresno, CA] b. Remote Zone: [Use this when project is located $0 more than twenty-five (25) miles from COUNTY Plaza Building -2220 Tulare Street, Fresno, CA] 6. Other Services Attachment Page 2 of 10 Other related services that may be needed when performing the services specified herein. Include a brief description and cost. Service Name Service Description Cost A. Lead Based Paint Inspection Limited Risk Assessment $500.00* B. Flame AA Analysis Paint Chip Analysis for Lead $18.00 each* *All costs based on standard turn-around time by analytical laboratory. G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT .DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 Asbestos Attachment Page 3 of 10 Contractor shall provide all expertise, labor, material, equipment, sampling, laboratory testing, etc. to identify the existence or non-existence of asbestos in residential structures. A 8 c D Unit Base Cost Add Travel Charge Add Complex Matrix Sample Add Point Count Analysis 1 A. Residential building up to one thousand Lot $605.00 $80.00 $15.00 $45.00 (1 ,000) square feet. Price to include fifteen (15) composite samples, as specified Standard processing cost Lot same same same same Standard processing -number of Days 10 days same calendar days to complete Expedited processing cost Lot $670.00 same $18.00 $65.00 Expedited processing-number of Days 6 days same calendar days to complete 1 B. Residential building over one thousand Lot $865.00 $80.00 $15.00 $45.00 (1 ,000) square feet to thirteen hundred (1 ,300) square feet. Price to include twenty-five (25) composite samples, as specified. Standard processing cost Lot same same same same Standard processing -number of Days 10 days same calendar days to complete Expedited processing cost Lot $965.00 same $18.00 $65.00 Expedited processing-number of Days 6 days same calendar days to complete G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 A Unit Base Cost 1 C. Residential building over thirteen hundred Lot $1,230.00 (1 ,300) square feet. Price to include forty (40) composite samples, as specified. Standard processing cost Lot same Standard processing-number of Days 10 days calendar days to complete Expedited processing cost Lot $1,390.00 Expedited processing -number of Days 6 days calendar days to complete Use this when project is located within twenty-five (25) miles of County Plaza Building -2220 Tulare Street, Fresno, CA G:\PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC Attachment Page 4 of 10 B c D Add Travel Charge Add Complex Matrix Sample Add Point Count Analysis $80.00 $15.00 $45.00 same same same same same $18.00 $65.00 same Additional charges Additional charges for each Additional charge for each when project is Complex Matrix Sample or Point Count Analysis. located more than four (4) or more layers. twenty-five (25) Quantity one (1) miles from County Quantity one ( 1) Plaza Building -2220 Tulare Street, Fresno, CA PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. Attachment Page 5 of 10 September 23, 2014 2. Cost of additional Composite Samples when total quantity of samples is in excess of the quantities stated in Columns 1A, 18 and 1C: A. Residential structure up to one thousand (1 ,000) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete B. Residential structure over one thousand (1 ,000) square feet to thirteen hundred (1 ,300) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete C. Residential structure over thirteen hundred (1 ,300) square feet, as specified. Standard processing costs Standard processing -number of calendar days to complete Expedited processing costs Expedited processing -number of calendar days to complete PRICE ADDITION (PER COMPOSITE SAMPLE) $15.00 each same same $18.00 each same $15.00 each same same $18.00 each same $15.00 each same same $18.00 each same 3. Price reduction when total quantity of Composite Samples is less than the quantities stated in columns 1A, 18 and 1C: A. Residential structure up to one thousand (1 ,000) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete B. Residential structure over one thousand (1 ,000) square feet to thirteen hundred (1 ,300) square feet, as specified. Standard processing cost G:IPUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PRICE REDUCTION (PER COMPOSITE SAMPLE) $15.00 each same same $18.00 each same $15.00 each same PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. Attachment Page 6 of 10 September 23, 2014 Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete same $18.00 each same C. Residential structure over thirteen hundred (1 ,300) square feet, as $15.00 each specified. Standard processing costs Standard processing -number of calendar days to complete Expedited processing costs Expedited processing -number of calendar days to complete same same $18.00 each same 4. Minimum charge for each project. The Base Costs will be decreased when the actual Composite Samples taken and tested are less than the quantity included in the base cost. A. Residential structure up to one thousand (1 ,000) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete B. Residential structure over one thousand (1 ,000) square feet to thirteen hundred (1 ,300) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete C. Residential structure over thirteen hundred (1 ,300) square feet, as specified. Standard processing costs Standard processing -number of calendar days to complete Expedited processing costs Expedited processing -number of calendar days to complete G \PUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC MINIMUM CHARGE $ N/A $ " $ " $ " $ " $ " $ " $ " $ " $ " $ " $ " $ " $ " $ " PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 Attachment Page 7 of 10 5. Subsequent Sampling/Testing charges when it is necessary to return to the project site for additional samples and tests. A. Return Trip Charge-Within 25 miles of County Plaza $60.00 Building B. Return Trip Charge-More than 25 miles from County Plaza $80.00 Building C. Cost per Sample: Composite sample, as specified $15.00 each Standard processing cost same Standard processing -number of calendar days to same complete Expedited processing cost $18.00 each Expedited processing -number of calendar days to same complete Complex Matrix sample, as specified $15.00 each Standard processing cost same Standard processing -number of calendar days to same complete Expedited processing cost $18.00 each Expedited processing -number of calendar days to same complete Point Count Analysis sample, as specified $45.00 each Standard processing cost same Standard processing -number of calendar days to same complete Expedited processing cost $65.00 each Expedited processing -number of calendar days to same complete D. Minimum charge per return trip-Within 25 miles of County $40.00 Plaza Building E. Minimum charge per return trip-More than 25 miles from $80.00 County Plaza Building G:IPUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 6. OTHER SERVICES Attachment Page 8 of 10 Other related services that may be needed when performing the services specified herein. Service Name Service Description Cost A. Final Air Clearance Total of five (5) samples with PCM Analysis $500.00* *All costs based on standard turn-around time by analytical laboratory. G:IPUBLICICONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT .DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 Mold Investigation Attachment Page 9 of 10 Contractor shall provide all expertise, labor, materials, sampling, testing, transportation, training, fees, etc. to perform the following Mold Investigation services. 1. Mold Investigation, as specified a. Standard processing cost b. Standard processing-number of calendar days to complete c. Expedited processing cost d. Expedited processing-number of calendar days to complete 2. Mold Investigation Report, as specified a. Standard processing cost b. Standard processing-number of calendar days to complete c. Expedited processing cost d. Expedited processing-number of calendar days to complete 3. Clearance Examination, as specified a. Standard processing cost b. Standard processing-number of calendar days to complete c. Expedited processing cost d. Expedited processing-number of calendar days to complete 4. Cost per Sample, including laboratory analysis (Mold Investigation and Clearance Examination) Bulk or tape lift samples: Standard processing Standard processing-number of calendar days to complete Expedited processing Expedited processing-number of calendar days to complete Spore Trap air samples: Standard processing G:IPUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT .DOC 1 Each 2 or more samples Days 1 Each 2 or more samples Days 1 Each 2 or more samples VENDOR $53.00 $53.00 6 days $70.00 $65.00 4 days VENDOR $53.00 $53.00 $326.00 each same 6 days $364.00 each 4 days $250.00 each same 6 days $325.00 each 4 days $241.00 each same 6 days $275.00 each 4 days LABORATORY $48.00 $48.00 $60.00 $60.00 LABORATORY $48.00 $48.00 PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. Attachment Page 10 of 10 September 23, 2014 Standard processing-number of calendar days to complete Expedited processing Expedited processing-number of calendar days to complete Days 6 days 1 Each $70.00 2 or more $65.00 samples Days 4 days 5. Mileage: (It is estimated that projects will be evenly split between Local and Remote Zones a. Local Zone: [Use this when project is located within twenty-five (25) miles of County Plaza Building-2220 Tulare Street, Fresno, CA] b. Remote Zone: [Use this when project is located more than twenty-five (25) miles from County Plaza Building -2220 Tulare Street, Fresno, CA] 6. Other Services $60.00 $60.00 $0.00 $0.00 Other related services that may be needed when performing the services specified herein. Service Name Service Description Cost A. MVOC B. Sewage Screen C. PCR Microbial Volatile Organic Compound Air Sample $135.00 each Swab Sample for Sewage Indicators $85.00 each Polymearse Chain Reaction for Mold $125.00 each D. Culturable Air Sampling Cultured Air Sample for Mold $70.00 each *All costs based on standard turn-around time by analytical laboratory. G:IPUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT DOC PROCUREMENT AGREEMENT NUMBER: P-14-560-L T. Brooks & Associates, Inc. September 23, 2014 CONTRACTORS RESPONSE TO REQUEST FOR QUOTATION NO: 968-5291 G:IPUBLIC\CONTRACTS & EXTRACTS\L\P-14-560-L AGREEMENT .DOC .~ .. COUNTY-Of· FRESNO RE.Q.UEST FOR. QUOTATI_ON NUMBER: 968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES July 15, 2014 PURCHASING USE IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMILTON AVENUE, 2nd Floor FRESNO, CA 93702-4599 CLOSING DATE OF BID WILL BE AT 2:00P.M., ON AUGUST 15,2014. QUOTATIONS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. All quotation information will be available for review after contract award. Clarification of specifications is to be directed to: Caleb J. Brooks, e-mail cbrooks@co.fresno.ca.us, phone (559) 600-7124, FAX (559) 600-7126. GENERAL CONDITIONS: See "County Of Fresno Purchasing Standard Instructions And Conditions For Request For Proposals (RFP'S) and Requests for Quotations (RFQ'S)" attached. Check County of Fresno Purchasing's Open Solicitations website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx for RFQ/RFP documents and changes. BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATIACHED QUOTATION SCHEDULE AT THE PRICES AND TERMS STATED, SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S) AND REQUESTS FOR QUOTATIONS (RFQ'S)"ATIACHED. - Except as noted on individual items, the following will apply to all items in the Quotation Schedule. 1. Complete delivery will be made within calendar days after receipt of Order. 2. A cash discount % days will apply. -r 6 r-a o K.s si A::s s (\ c't 0\ if __s :c Vl~. COMPANY ; f> 13 +±ad" \Jili.V"o\ A\rl .) slA-, ti d-o 1 ADDRESS C} o \I\ s Gt4 q 3 L I .l CITY J STATE ZIP CODE ~5L}:~Ho?9 g;R9} ~S FACSIMILE NUMBER -Jrott6~ B roCJ);d UvJSc.d±. C{)Vl'l E-MA AD SS TITLE PD-010 (5/14) I' I' COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1) RFQ NUMBER: 968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES August 6, 2014 I PURCHASING USE I ~~i G·IPI IRIICIRFOIEY 2014-151968-5291 ADD 1 DOC IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMILTON AVENUE, 2N° FLOOR FRESNO, CA 93702-4599 !CLOSING DATE OF BID WILL BE AT 2:00P.M., ON AUGUST 15,2014.1 QUOTES WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00P.M. All quotation information will be available for review after contract award. Clarification of specifications is to be directed to: Caleb J. Brooks, phone (559) 600-7124, e-mail cbrooks@co.fresno.ca.us, fax (559) 600-7126. NOTE THE FOLLOWING ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER: 968-5291 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. ~ Page 12, paragraph 2, sentence 2 is amended to read, "These projects are subject to HUD Lead-Based Paint regulations at 24 CFR, Part 35, subpart J, published September 15, 1999, the second edition of which was published in 2012." ~ Page 9, under Lead, please delete "Certified Lead Worker" from the list of certificates that will meet the minimum requirements for lead based paint testing services. ~ Page 9, under Asbestos, the existing sentence is amended to read, "Must be a 'Certified Asbestos Consultant' or a 'Certified Site Surveillance Technician,' working under the direction of a 'Certified Asbestos Consultant'. The consultant must be certified by the California State Department of Industrial Relations, Division of Occupational Safety and Health." ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1) TO REQ 968-5291 coMPANYNAME: ·=tf:>roo\'-.s & As..::snc~l&:\=es) :Ci!C: (PRINT) -rl2;}~;c>o\<-s frJ,, Jet11+- SIGNATURE: NAME & TITLE: (PRINT) G:IPUBLIC\RFQ\FY 2014-15\968-5291 ADD 1.DOC (4/11) Quotation No. 968-5291 Page 11 I' VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR QUOTATION. Firm: l-6r-o o Ks \t A-ss oc:J cde,.s) T:llC. REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar products/services. Be sure to include all requested information. Reference Name: ?f ~ ~fe_S{\.0 Contact: L-\ S ~ 1'<--A_o Address: _·o0£ ;t/."0""0\Gl<Son A-~ .. MJ:s W/_0 City: Ftt S 1\. D 'State: 1 C J1 Zip: 9 3 "7'7 0 Phone No.: ( 55£1 cl_ 7 '8 ~ I LJ d.;)_ ;;L o 6 I -P res e 111.:± be Failure to provide a Jist of at least five (5) customers may be cause for rejection of this RFQ. G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES .DOC / I' Quotation No. 968-5291 Page 17 QUOTATION SCHEDULES Lead Based Paint The successful vendor shall provide all expertise, labor, materials, equipment, sampling, testing, transportation, training, fees, taxes, and insurances, etc. to perform the following Lead Based Paint services as specified under this RFQ. Vendor shall specify cost and time for standard and expedited processing if requested by COUNTY. 1. Limited Risk Assessment, as specified Each $ s·oo. ou Standard processing cost Each $ ..;$ 0\_ V\f\. ~ Standard processing -number of calendar days Days $ b to complete Expedited processing cost Each $550. ou Expedited processing -number of calendar Days $4 days to complete 2. Full Risk Assessment Each $CJDD.o0 Standard processing cost Each $5~vY\E:.. Standard processing -number of calendar days Days $ b to complete Expedited processing cost Each $q75.oo Expedited processing -number of calendar Days $Y days to complete 3. Written Specifications Report, as specified Each $d-S"o. oo Standard processing cost Each $SeA.~~ Standard processing -number of calendar days Days $ h to complete Expedited processing cost Each $"3~5.61) Expedited processing -number of calendar Days $Lf days to complete 4. Clearance Examinations, as specified Each $5/5,(){) Standard processing cost Each $ :s 0'\JfY\C:: Standard processing -number of calendar days Days $Y to complete Expedited processing cost Each $ 650.()0 Expedited processing -number of calendar Days $J- days to complete G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC Quotation No. 968-5291 5. Mileage: (It is estimated that projects will be evenly split between Local and Remote Zones.) a. Local Zone: [Use this when project is located within twenty-five (25) miles of COUNTY Plaza Building -2220 Tulare Street, Fresno, CA] b. Remote Zone: [Use this when project is located more than twenty-five (25) miles from COUNTY Plaza Building-2220 Tulare Street, Fresno, CA] 6. Other Services Page 18 $Q $0 List other related services that may be needed when performing the services specified herein. Include a brief description and cost. Service Name Service Description Cost A. Q. c(, V\. t' 1:v'\S e_c._ ~ 0~ -\ N\.1 \€.<.l {<.\ ~ K. $' 5 \J 0 , () -k s:s·ess i'\'1-~/1\... T B f) 0\t'Y\e_ AA A rv,'-\'-1su Po..il'\=\ Ch:,Q A-llt¥J s1 ) $ \ ~, 0 0 ~ ft( r Le..r:...CJ\ c $ D. $ E. $ ;:;c ./+ \\ C..O s~ \a 1\.Se.J\ 0 V\ St-f... IJ'.J.. {1\.f o\ ~\ f Y\ ~ OV' 6 V. tAtl , "\7' .'\IY\ ~ kJL-j ti\.1\0-.l'if-;~.(A.\ \ ~\0 Ch~~'IV\ G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC 1. Quotation No. 968-5291 Page 19 Asbestos The successful vendor shall provide all expertise, labor, material, equipment, sampling, laboratory testing, etc. to identify the existence or non-existence of asbestos in residential structures, as specified under this RFQ. Vendor shall specify cost and time for standard and expedited processing if requested by COUNTY. Award-Cost The evaluation of quotations will include a cost component. A hypothetical usage schedule will be used to determine which vendor has offered the lowest cost of service. The quantities to be used in the hypothetical schedule will be announced at the public bid opening immediately prior to opening and reading the sealed bids. All pricing used in the Quotation Schedule may be included in the Hypothetical Usage Schedule. A B c D Unit Base Cost Add Travel Charge Add Complex Matrix Add Point Count Sample Analysis A. Residential building up to one thousand Lot $ b05, 0() $ -zso. oo $15".oo $lfs·~ou (1 ,000) square feet. Price to include fifteen (15) composite samples, as specified Standard processing cost Lot $ 5o..vn~ $ SCA.M \2 $ s~!fY\ ~ $ 5<:(/Y\.~ Standard processing -number of Days $ 10 $ 5 G\.Y"~'P $ ·~ $-calendar days to complete Expedited processing cost Lot $ b70.00 $ :St\.m~ $\<g.ou $ b5.o 0 Expedited processing -number of Days $ t, $ So..,'Yl~L__ $ -$-calendar days to complete B. Residential building over one thousand (1 ,000) Lot $'2Co5,oo $<60.00 $ \S ·Db $l{S,00 square feet to thirteen hundred (1 ,300) square feet. Price to include twenty-five (25) composite samples, as specified. Standard processing cost Lot $ 5 0\. V\1\. t. $S£A.mf; $ ,":> G\. V\'\, ~ $St".V\tl.~ Standard processing -number of calendar Days $\0 $ SOi.J'\"-~ $-$ -days to complete Expedited processing cost Lot $GfGS-.ot> $ s 01. yly\. ~ $')~.00 $ bS. o () Expedited processing-number of calendar Days $Ia $ "S 0... v')'\ .1( $ ·-$ -days to complete G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES .DOC Quotation No. 968-5291 Page 20 1. A B c D Unit Base Cost Add Travel Charge Add Complex Matrix Add Point Count Sample Analysis C. Residential building over thirteen hundred Lot $))-3(),()\J _tZO,ou $ \Slo u $ '-15,0 0 (1 ,300) square feet. Price to include forty (40) composite samples, as specified. Standard processing cost Lot $ SrA "f'v\. ~ $ 'So\.VV\~ $ Su:..Y\1\..~ $Sv\..M~ Standard processing -number of Days $ 1 D $ S~AYY\ ~ $ ·--::----$-calendar days to complete Expedited processing cost Lot $\ 3qo,ou $ So-_ V)'\ ~ $\~.oL> $ b5w 0 0 Expedited processing -number of Days $ b $ s~V\f'.~ $ r-$ -calendar days to complete Use this when project is Additional charges when Additional charges for Additional charge for located within twenty-project is located more than each Complex Matrix each Point Count five (25) miles of County twenty-five (25) miles from Sample or four (4) or more Analysis. Plaza Building -2220 County Plaza Building-layers. Tulare Street, Fresno, 2220 Tulare Street, Fresno, Quantity one (1) CA CA Quantity one (1) 2. Cost of additional Composite Samples when total quantity of samples is in excess of the quantities stated in Columns 1A, 1 B and 1C: A. Residential structure up to one thousand (1 ,000) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC Each Each Days Each Days PRICE ADDITION {PER COMPOSITE SAMPLE) $1S·Do $5r;t.VY\ \?. $50\V'Y'-~ $i?LoD $5 !A..YY\e_ Quotation No. 968-5291 Page 21 B. Residential structure over one thousand (1 ,000) square feet to thirteen hundred Each $ \S.c() (1 ,300) square feet, as specified. Standard processing cost Each $.SO\.v\v~ Standard processing -number of calendar days to complete Days $ . 5 C\.1'\"-~ Expedited processing cost Each $ \~,ov Expedited processing -number of calendar days to complete Days $SCi\ fV\ '<.. C. Residential structure over thirteen hundred (1 ,300) square feet, as specified. Each $15,D0 Standard processing costs Each $ 5A YY\ 'S Standard processing -number of calendar days to complete Days $ .S 6'-.l'''('vi(._ Expedited processing costs Each $ { 2 ,C)Q Expedited processing -number of calendar days to complete Days $ s 0\,_V\f\. ~ 3. Price reduction when total quantity of Composite Samples is less than the quantities stated in columns 1 A, 1 B and 1 C: PRICE REDUCTION {PER COMPOSITE SAMPLE) A. Residential structure up to one thousand (1 ,000) square feet, as specified. Each $ )S 1 O"b ~~~~-----------Standard processing cost -Each $ ::::o.__~ ~ Standard processing -number of calendar days to complete Days $ s 0\.. V'i\-~ Expedited processing cost Each $l~·OD Expedited processing -number of calendar days to complete Days $ :S(j..VV\Q.... B. Residential structure over one thousand (1 ,000) square feet to thirteen hundred Each $ )S.oo (1 ,300) square feet, as specified. Standard processing cost Each $ 5 0\..VY\£ Standard processing -number of calendar days to complete Days $ s ()'-.V\1\ -R Expedited processing cost Each $\ ~ .oo Expedited processing -number of calendar days to complete Days $ ~0\.(Y\~ G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC Quotation No. 968-5291 C. Residential structure over thirteen hundred (1,300) square feet, as specified. Standard processing costs Standard processing -number of calendar days to complete Expedited processing costs Expedited processing -number of calendar days to complete Page 22 Each $ t'6,D C"> Each $ SrA.V'f'.-~ Days $5 0\._LQ\-~ Each $ [ ~ ·DD Days $SC'-VY\-L 4. The bidder may specify a minimum charge for each project. The Base Costs will be decreased when the actual Composite Samples taken and tested are less than the quantity included in the base cost; however, the bidder may specify a minimum charge for each project. Vendors electing to require minimum charges shall do so by completing the following section: A. Residential structure up to one thousand (1,000) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing-number of calendar days to complete B. Residential structure over one thousand (1,000) square feet to thirteen hundred (1,300) square feet, as specified. Standard processing cost Standard processing -number of calendar days to complete Expedited processing cost Expedited processing -number of calendar days to complete C. Residential structure over thirteen hundred (1,300) square feet, as specified. Standard processing costs Standard processing -number of calendar days to complete Expedited processing costs Expedited processing -number of calendar days to complete G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES .DOC MINIMUM CHARGE Each $ Each $ Days $ Each $ -Days $ Each $ Each $ Days $ Each $ Days $ Each $ Each $ Days $ Each $ Days $ Quotation No. 968-5291 Page 23 5. Indicate Subsequent Sampling/Testing charges when it is necessary to return to the project site for additional samples and tests. A. Return Trip Charge -Within 25 miles of County Plaza Building ....:.$~6:!--0~~ O~()L__ ___ _ B. Return Trip Charge -More than 25 miles from County Plaza Building $ ~ (), 0 u ~=--~-----C. Cost per Sample: Composite sample, as specified Each $1S,oo Standard processing cost Each $ SCI'.m ~ Standard processing -number of calendar days to complete Days $ s (A_ Y\1\.e.. .----Expedited processing cost Each $[~,()\:) Expedited processing -number of calendar days to complete Days $ Sct.lfV\'< Complex Matrix sample, as specified Each $'\Sl6\) Standard processing cost Each $So-..V)'\_ ~ Standard processing -number of calendar days to complete Days $ 5 (1\_fV\. '2 Expedited processing cost Each $l ~.Oo Expedited processing -number of calendar days to complete Days $ 56\_VV\~ Point Count Analysis sample, as specified Each $ l!S.oo Standard processing cost Each $SO:...IM~ Standard processing -number of calendar days to complete Days $ 5 C"-V'Y\. JL Expedited processing cost Each $(:6~DQ Expedited processing -number of calendar days to complete Days $50\. t/)'\ ~ D. Minimum charge per return trip-Within 25 miles of County Plaza Building $L{O.OO E. Minimum charge per return trip -More than 25 miles from County Plaza Building $~D.ov G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC Quotation No. 968-5291 Page 24 6. OTHER SERVICES List other related services that may be needed when performing the services specified herein. Include a brief description and cost. Service Name Service Description Cost A.~\ ........... $ 5 ao .. o 6 ·¥ B ' $ c $ D. $ E. $ -1(:. .Jtl\ cos 'is b C"-.S-e.-J 0 l"-S t-"0\.~CJ\r~\ T\A.\f\'-0\Jov__~{-hVV\~ loLJ O..A~ \..'{_ 1-?c... ) o--~ G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC . 9uo'tation No. 968-5291 Page 25 Mold Investigation The successful vendor shall provide all expertise, labor, materials, sampling. testing, transportation, training, fees, etc. to perform the following Mold Investigation services, as specified under this RFQ. Vendor shall specify cost and time for expedited processing if requested by COUNTY. 1. Mold lnvestigation,.as specified Each $ 3d-b, () u a. Standard processing cost Each $501. 1/V\ 1$, b. Standard processing -number of calendar days to complete Days ${c? c. Expedited processing cost Each $3GY.oo d. Expedited processing -number of calendar days to complete Days $LJ 2. Mold Investigation Report, as specified Each $J..5o. 0o a. Standard processing cost Each $5tA.!I\"-r;:' b. Standard processing -number of calendar days to complete Days $b c. Expedited processing cost Each $~S.0D d. Expedited processing -number of calendar days to complete Days $L) 3. Clearance Examination, as specified Each $J_ "II~ \Jo a. Standard processing cost Each $ S~VY\~ b. Standard processing-number of calendar days to complete Days $b c. Expedited processing cost Each $':1./s:oo d. Expedited processing-number of calendar days to complete Days $l{ 4. Cost per Sample, including laboratory analysis (Mold Investigation and VENDOR LABORATORY Clearance Examination) Bulk or tape lift samples: Standard processing 1 Each $S3. \Ju $~-~ .ou 2 or more $53 ,(:)b $ltt,Q() samples Standard processing-number of calendar Days $b $- days to complete Expedited processing 1 Each $7D·OO $ b D. Du 2 or more $ bS.o-u $ Go . D\J samples Expedited processing-number of calendar Days $ L[ $ - days to complete G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC Quotation No. 968-5291 Spore Trap air samples: Standard processing Standard processing-number of calendar days to complete Expedited processing Expedited processing-number of calendar days to complete 1 Each $53,0 D 2 or more $ SJ\ e. u samples Days $b 1 Each $70.0\) 2 or more $6 5, Ot> samples Days $Lj 5. Mileage: (It is estimated that projects will be evenly split between Local and Remote Zones a. Local Zone: [Use this when project is located within twenty-five {25) miles of County Plaza Building-2220 Tulare Street, Fresno, CA] b. Remote Zone: [Use this when project is located more than twenty-five {25) miles from County Plaza Building-2220 Tulare Street, Fresno, CA] 6. Other Services Page 26 $ Y'1 .o0 $erg .oo $- $60.6() $ bD.Ou $ ·- $0 List other related services that may be needed when performing the services specified herein. Include a brief description and cost. Service Name Service Description Cost,{ A.fV\VOL... f\\c\f'-§8\o--.\ Vo\a-.1-\\~ or80\.t'\.-.IG COi'V\.eOvLl\A $ t 3S,l) 0 er.~ ck lf'SCA.fl\..f)il._ I c...x---e._e_{\ 'Su~DJ0 S()....,y..__ le. ~~ SQ..wN \!.. $ '85.oo e(l'.._u"" \ Y'd.... \cvd--o1 c {/CK f6}~fl'.~rse CNk'f'\ ((eo-.c.+-~ o'~'--EhrlnolJ.$ \:J..S,oo ej'\_uJ-.... (._v..l ~f'Rio\~ o.A;\ S01.VY\ ~\i "© &l hAr-e.~ Q_·~r "ScA.V\1\.p\~ ~r , $'/v, u v ~\.---.. ivtd E. $ ;:+:-A-l\ costs \o A--X -e.J of'\. Sh'--~c--6\ ~'-r V\-(AI o V\ v\J. \.o '-i 01[) ~ \ Vj +1 '--0--\ \ o .... 'VJ 6 r Q-c {'/ G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC EXCEPTIONS We take no exceptions with terms and conditions of the RFQ Quotation No. 968-5291 Page 10 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. ~Yes, we will extend contract terms and conditions to all qualified agencies within the I4J Central Valley Purchasing Group and other tax supported agencies. D No, we will not extend contract terms to any agency other than the County of Fresno. lro 4 G:\PUBLIC\RFQ\968-5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONSULTING SERVICES.DOC Quotation No. 968-5291 Page 9 BIDDER TO COMPLETE: Name of Insurance Carrier: Public Liability: Automotive Insurance: Worker's Compensation: Expires: Proof of maintenance of adequate insurance will be r quired before award is made to vendor. Qualification Requirements of the Consultant, for the Ensuing Agreement Asbestos Must be a "Certified Asbestos Consultant" from the D partment of Industrial Relations, from the Division of Occupational Safety and Health. (lnclu e within your response a copy of this certification.) State certificate held. C. -se.~ ~ \-o~ ce.r-t-181 ~ti'Dvl CA.rq n ·· vJ-1 ()V\Utrv\ Mold Must demonstrate in-depth knowledge of mold testing rocedures and abatement, through classes and education (include within your response a l:ist of classes and/or certifications from specific organizations). Lead Certifications which will meet the minimum requireme ts for the lead based paint testing services are: • Certified Lead Inspector/Assessor • Certified Lead Supervisor • Certified Lead Sampling Technician • Certified Lead Worker G:\PUBLIC\RFQ\968·5291 LEAD BASED PAINT, ASBESTOS, AND MOLD TESTING CONS LTING SERVICES.DOC T. BROOKS & ASSOCIATES County of Fresno, Purchasing 4525 East Hamilton Avenue, 2"d Floor Fresno, CA 93702-4599 Attn: Caleb Brooks Re: Request for Quotation (RFP 968-5291) County of Fresno, Purchasing Department Our firm, T. Brooks & Associates, Inc., is submitting our Quotation to the County of Fresno for the Request for Quotation (RFQ) that seeks to retain Consulting services per the referenced RFQ. We are submitting our SOQ for the following Consulting Services for consideration by the County of Fresno: 1. Lead-Based Paint Testing and Consulting 2. Asbestos Testing and Consulting 3. Mold Testing and Consulting 4. Related services as described under the RFQ Minimum Qualifications T. Brooks & Associates, Inc. has provided superior environmental consulting services related to asbestos, lead-based paint, mold, microbial and indoor air quality consulting services throughout Central California and beyond since its founding in 1993. As a Certified Small Business located in Clovis, California, we are able to provide the services referenced in the (RFQ). Our staff has extensive experience in conducting onsite investigations related to asbestos, lead based paint, mold and microbial assessments. Over the past 21 years, we have provided services to hundreds of satisfied public and private clients, including the County of Fresno, County of Fresno, Fresno State University, Cal State University Bakersfield, Fresno County Office of Education, among others. Our previous relationship with the County of Fresno gives us unique knowledge, insight and understanding of its specific needs and requirements, as well as its expectations when it comes to professional consultants. We believe that our history of successful projects on behalf of the County of Fresno, in a variety of areas, has consistently shown our ability to meet its needs and expectations. Services we have provided previously on behalf of our clients consistent with the current RFQ have included: • Provided Project Design Documents (technical specifications and drawings) for use in obtaining bids for projects involving asbestos, lead, mold and indoor air quality. 6i 3 Harvard Ave., Suite 20i ·Clovis, CA 936i 2 • 559 298-9"135 · Fax 559 298-228"1 • Conducted hundreds of asbestos surveys and lead-based paint inspections, and risk assessments • Provided Project Management on behalf of our clients on a variety of projects including abatement of hazardous materials as part of planned renovation projects. We have also responded to emergency situations related to hazardous materials which posed a potential health and safety threat to building occupants. • We have also worked with local, state and federal regulatory agencies in coordination with these projects, including San Joaquin Valley Air Pollution Control District. These agencies can play an integral role in projects involving hazardous materials as part of a planned building renovation or demolition project. • We have provided cost estimates for abatement of hazardous materials as part of all environmental surveys conducted for our clients. In addition, we typically provide construction estimates for abatement projects to allow the client to plan for capital expenditures. • We have provided project management, visual inspections and clearance testing on building renovation projects involving disturbance of hazardous materials. • We have shown the ability to meet the needs and expectations of our clients related to providing design and project management services. We are familiar with current building code requirements, and state and federal regulations impacting projects in our areas of expertise. • We have assisted our clients by providing strategic project planning so as to expedite completion of work, and have assisted in conducting work in such a fashion as to result in savings to our clients where feasible. Approach to Project Objectives Our approach to working with a client such as the County of Fresno is to understand that based on the nature of our business, situations arise that need immediate attention and resolution in a manner that serves the needs of the County of Fresno, first and foremost. We pride ourselves on our ability to respond immediately and effectively to meet these needs when situations arise, and other than increased lab costs for faster turn-around-time as required by the laboratory, we do not increase our fees in these circumstances. We believe that our past performance in this regard has demonstrated our ability and commitment to effectively serve all requirements of this RFQ and the needs of the County of Fresno. Project Team Team Leader: Troy Brooks, RRC, CAC, CIEC, CDPH Project Team: Tim Thomas, CAC, CDPH, RRO Chad Calhoun, CSST, CDPH Each member of our team holds a variety of state and federal certifications related to assessment, sampling, and management of projects involving suspect hazardous materials. We have two Certified Asbestos Consultants and a Certified Site Surveillance Technician .. For lead, all on the Project Team are Inspector/Assessors for Lead as accredited with the California County of Fresno RFQ for Consulting Services Department of Public Health. Troy is also a Certified Project Monitor for lead and a Certified Indoor Environmental Consultant. See our firm's attached Statement of Qualifications. Company Profile T. Brooks & Associates, Inc., was established in 1993 is a professional firm that provides a full range of consulting, testing, and design services related to asbestos, lead, mold and indoor air quality consulting. We provide Asbestos and Lead testing and assessment services, project design and project management. We are intimately familiar with current federal, state and local regulations related to abatement and management of asbestos and lead-containing materials which would enable us to advise the County of Fresno on compliance with regulatory requirements so as to reduce potential liability and building occupants from potential harm. Services related to Indoor Air Quality include testing and evaluation of a wide range of elements which impact indoor air quality, including testing and evaluation of fungal spores (mold), sewage- related bacteria (sewage contamination), and Volatile Organic Compounds. An indoor air quality investigation may also include an overall assessment of other factors influencing indoor air quality such as temperature, humidity, dew point, airborne particle counts and air distribution within building areas. This range of services provided by our firm allows us to provide a multi-disciplined approach to any project. Our firm is able to handle any sized project, from the simplest to the most complex, efficiently and in the most cost-effective manner for the benefit of our clients. Relevant & Comparable Experience Our firm has performed under the previous RFQ for the County of Fresno and has provided professional environmental consulting since 2011. The range and scope of services previously provided to the County of Fresno by our firm are consistent with the areas for which we are currently applying. It is our belief that our professional relationship on behalf of the County of Fresno has culminated in many successful projects which have been completed on schedule. County of Fresno RFQ for Consulting Services i ' Preparation of Technical Specifications Related to RFQ T. Brooks & Associates has prepared technical specifications for numerous projects involving asbestos, lead-based paint, mold, PCB's, Mercury and other hazardous materials. The specifications are prepared by certified professionals from our firm and are in accordance with local, state, and federal regulations. Technical specifications are prepared in accordance with current industry standards, and are per Construction Specification Institute (CSI) format. Technical specifications include includes all aspects of the work including: • Work description • Regulatory requirements • Technical requirements • Acceptable materials and methods • List of required pre-start submittals • Containment systems • Localized Ventilation Control • Work procedures • Waste disposal • Clearance testing requirements • List of close-out submittals Technical specifications related to hazardous materials have been prepared for numerous clients, including schools, universities, hospitals, military facilities, health care facilities among others. A sample of technical specifications prepared by our firm are available upon request. . Quotation No. 968-5291 CONSULTANT COMPANY HISTORY Brooks & Associates was established in 1993 (21 years in business) by Troy F. Brooks. We are a professional firm that provides environmental services in the areas of asbestos, lead- containing materials and indoor air quality consulting. We provide Asbestos and Lead testing and assessment services, project design and project management. We are familiar with current federal, state and local regulations for asbestos and lead necessary to comply with regulations and to protect building owners from potential liability and building occupants form potential harm. Services related to Indoor Air Quality include testing and evaluation of a wide range of elements which impact indoor air quality, including testing and evaluation of fungal spores (mold), sewage-related bacteria, airborne fibers and particulates, and Volatile Organic Compounds. This range of services provided by our firm allows us to provide a multi-disciplined approach to any project. Our firm is able to handle any sized project, from the simplest to the most complex, efficiently and in the most cost-effective manner for the benefit of our clients. We provide superior project management by assisting with the pre-and post-construction process as well as providing quality assurance observation during the project and by coordinating between the various parties involved. Our Clients include school districts, city and county governments, utility companies, property management firms, hospitals, industrial manufacturers, military facilities, commercial buildings, apartment complexes, as well as single family residences. Our staff consists of four (4) full-time employees, and two (2) part-time employees. Our consultants and technicians are state and federally certified for related to asbestos and lead testing and consulting. Proposed Project Team Team Leader: Troy F. Brooks, Principal, RRC, CAC, CIEC, CDPH Certified Asbestos Consultant, No. 92-0186 Certified Inspector/Assessor for Lead, No. 1398 Certified Project Monitor for Lead, No. 1398 Certified Project Supervisor for Lead, No. 1398 Certified Indoor Environmental Consultant Registered Roof Consultant, R.C.I., Inc. Team Member: Tim Thomas, CAC, CDPH, RRO Certified Asbestos Consultant, No. 09-4487 Certified Inspector/Assessor for Lead, No. 15607 Registered Roof Observer Team Member: Chad Calhoun, CSST, CDPH Certified Site Surveillance Technician, No. 06-4014 Certified Inspector/Assessor for Lead, No. 19036 T. Brooks & Associates, Inc. Curriculum Vitae for Troy F. Brooks Troy F. Brooks, RRC, CAC, CIEC, CDPH President, T. Brooks & Associates, Inc. Troy F. Brooks has been practicing as a professional Roof Consultant since 1985. His experience includes numerous roof failure investigations and development of plans and specifications for reroof projects on buildings of all types including: schools, historic buildings, apartment and condominium complexes, cold storage buildings, restaurants, convalescent facilities and many others. He is knowledgeable in commercial and residential roof systems on the market today. Based on evidence of his knowledge, education, experience, qualifications, character, and passage of a rigorous testing procedure, Troy was recognized as a Registered Roof Consultant by the credentials committee of the Roof Consultants Institute, Raleigh, N.C. in 1991. Achieving this designation is recognized throughout the roofing industry ranks Troy among the elite in the ranks of professional roofing consultants. Maintaining this accreditation requires evidence of continued practice and ongoing education in the industry. Troy Brooks has more than twenty-five (25) years of experience as an environmental and roofing consultant. During that period, there has been considerable evolution in the fields of environmental and roof consulting. As a result, Troy attended additional training, education and attained additional certifications in various disciplines within the industry in order to meet the growing needs of our clients. Troy is a State of California, Certified Asbestos Consultant (C.A.C. #92-0186) and has extensive experience in surveying, designing, and overseeing large and small projects involving abatement and management of asbestos-containing materials. Prior to forming Brooks & Associates, Troy's experience included two (2) years as President and day-to-day manager of a contracting firm engaged in the removal of asbestos-containing materials. Troy's background also includes extensive experience as an inspector in the construction industry. Troy holds the following certifications with the State of California, Department of Public Health related to lead: DPH Certified Inspector/Assessor for Lead, DPH Certified Project Monitor, and Project Supervisor for Lead. His combination of technical training and practical experience brings a unique perspective to the services provided by T. Brooks & Associates, Inc. Troy has conducted numerous lead surveys, risk assessments, and designed projects involving removal and management of lead-based paint on all types of structures. Troy has met the training and experience requirements, and passed a closed book examination, and has therefore been designated as a Certified Indoor Environmental Consultant (CIEC) by the American Council for Accredited Certification. The ACAC certification is accredited by the Council of Engineering and Scientific Specialty Boards (CESB). Troy is a member of the Indoor Air Quality Association, an international organization which promotes training, education, and professionalism related to the expanding field of indoor air quality. Mr. Brooks has conducted numerous investigations involving a range of microbial issues, including fungal spores, bacteria, and sewage investigations, as well as evaluations of airborne chemical hazards. Troy regularly provides training to clients, attorneys, property managers, and various organizations related to this constantly evolving field. Troy's education, training and extensive experience in these highly specialized areas allows Brooks & Associates to provide a wide array of outstanding professional consulting services to assist our clients with their needs. Troy also provides litigation support on behalf of our Clients. Certifications and Credentials • Registered Roof Consultant (#80), Roof Consultants Institute (R.C.I., Inc.) • Certified Indoor Environmental Consultant (CIEC), American Council for Accredited Certification • Certified Asbestos Consultant (#92-0186), State of California, Department of Industrial Relations, Division of Occupational Safety and Health (DOSH) • CDPH Inspector/Assessor for Lead, State of California, No. 1398 • CDPH Project Monitor for Lead, State of California, No. 1398 • CDPH Project Supervisor for Lead, State of California, No. 1398 • EPA Accredited AHERA Project Designer for Asbestos • EPA Accredited AHERA Contractor/Supervisor for Asbestos • EPA Accredited AHERA Inspector and Management Planner for Asbestos Professional Affiliations • Roof Consultant Institute -Professional Member since 1989 • Roof Consultants Institute-West Region Director 1997-1998 • Roof Consultants Institute -Assistant West Region Director 1994-1996 • Construction Specifications Institute, Fresno Chapter, Member since 1994 • Construction Specifications Institute, Fresno Chapter Board Member 1994-1996 • Indoor Air Quality Association, Member since 2001 Specialized Technical Training Roofing & Waterproofing • Roofing Industry Educational Institute, Single Ply & Modified Systems • Roofing Industry Educational Institute, Basic Roofing Technology • Roofing Industry Educational Institute, Maintenance & Repair of Roofing Systems • Built-up Roofing Systems Institute-Johns-Manville Corporation • 101-1 Course, Spray Polyurethane Foam Roofing Division, SPFA/SPFD • Carlisle Roofing Systems Course • Siplast Roofing Systems Course • Soprema Roofing Systems Course • Performance Roofing Systems Course • University of Wisconsin-Madison, College of Engineering, Waterproofing & Moisture Control • Symposium on Building Envelope Technology, Roof Consultants Institute, Dallas, TX • Attends Roof Consultants Institute Annual Convention annually Troy F. Brooks-CV Page 2 of 3 ( Education/Training • University of California at Santa Cruz Bachelors Degree -Psychology • Herbert Hoover High School, Fresno, CA Graduated 1974 • Attended numerous technical training programs and continuing education in the areas of asbestos, lead, indoor air quality and roofing from 1985 -present. See partial list of courses. Specialized Technical Training Indoor Air Quality & Related Fields • Technical Training-IAQA Convention-Orlando, FL (2005) • Technical Training -IAQA Convention -Nashville, TN (2006) • Microbial Contamination Workshop, Forensic Analytical, Hayward, CA • How to Conduct Meaningful Microbial Investigations, America IAQ Council., Phoenix, AZ • HVAC and the Indoor Environment, American IAQ, Phoenix, AZ • Advanced lAO, Aerotech Laboratories, Phoenix, AZ • Advances in Mold Assessment, Sampling & Analysis, Aerotech Laboratories, Phoenix, AZ • Fungal Growth on Wood Based Materials, ET& T Laboratories, Newport Beach, CA • Certified Indoor Air Quality Consulting Review Course, American IAQ, Phoenix, AZ • Bacteria, Sampling, and Data Interpretation, Emlab, San Bruno, CA • Inspecting Sewage Loss in Residential Homes, IAQA, Santa Ana, CA Community Activities Member of Rotary Club of Clovis-Rotary International (Rotarian Since 1994) Board of Directors 2005-2011 President 2009-2010 (President of the Year-District 5230-Mid Sized Clubs) Troy F. 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