HomeMy WebLinkAboutAgreement A-20-061 Homeland Security Program.pdf
Fiscal Year 2019
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
September 2019
Agreement No. 20-061
SECTION 1—OVERVIEW................................................................................................. 2
Federal Program Announcement
Information Bulletins
Purpose of the California Supplement
Key Changes to the FY 2019 HSGP
Grant Management Memoranda
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
NIMS Implementation
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................5
FY 2019 Program Priorities
National Campaigns and Programs
National Cybersecurity Review
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs – Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Small Unmanned Aircraft Systems
Emergency Operations Plans
Emergency Communications Projects
Whole Community Preparedness
Conflict of Interest
SECTION 3—STATE CHANGES AND INITIATIVES .......................................................... 11
FY 2019 Investments
California Homeland Security Strategy Goals
State Initiative Funding
“On Behalf Of”
Regional Approach
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS...................................... 13
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS.............................................................18
Application Submission
Late or Incomplete Application
HSGP Contact Information
Subrecipient Award Approval
SECTION 6—POST AWARD REQUIREMENTS ....................................................................20
Payment Request Process
Advances and Interest Earned on Advances
Semi-Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After Action Reporting
Procurement Standards and Written Procedures
Procurement Thresholds
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A – FY 2019 HSGP Allocations
B – FY 2019 HSGP Timeline
C – FY 2019 HSGP Application Checklist
1
Section 1‒ Overview | 2019
Federal
Program
Announcement
Information
Bulletins
Purpose of the
California
Supplement
Key Changes
to the FY 2019
HSGP
In April 2019, the U.S. Department of Homeland Security
(DHS)/Federal Emergency Management Agency (FEMA) issued
the Fiscal Year (FY) 2019 Homeland Security Grant Program
(HSGP), Notice of Funding Opportunity (NOFO) and the FEMA
Preparedness Grants Manual. Subrecipients must follow the
programmatic requirements set forth in the NOFO, FEMA
Preparedness Grants Manual, and the applicable provisions of
the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards located in Title 2, Code
of Federal Regulations (C.F.R.), Part 200.
DHS issues Information Bulletins (IBs) to provide updates,
clarification, and new requirements throughout the life of the
grant.
The FY 2019 HSGP California Supplement to the NOFO (State
Supplement) is intended to complement, rather than
replace, the NOFO and the Preparedness Grants Manual
published by DHS/FEMA. It is recommended that Applicants
thoroughly read the NOFO and the Preparedness Grants
Manual before referring to the State Supplement. The State
Supplement will emphasize differences between the FY 2018
and FY 2019 HSGP, and highlight additional California policies
and requirements applicable to the FY 2019 HSGP.
•DHS/FEMA requires all Subrecipients to complete the
Nationwide Cybersecurity Review (NCSR) by December
31, 2019. The Chief Information Officer (CIO), Chief
Information Security Officer (CISO), or equivalent should
complete the NCSR. If there is no CIO or CISO, the most
senior cybersecurity professional should complete the
assessment.
•DHS/FEMA now requires by December 31, 2019 that all
states, territories and high-risk urban areas complete a
Threat and Hazard Identification and Risk Assessment
(THIRA) and Stakeholder Preparedness Review (SPR) for all
32 core capabilities. Also beginning in 2019, jurisdictions
which are required to submit a THIRA are only required to
do so every three years. Jurisdictions which are required to
submit an SPR will continue to do so annually.
•Subrecipients will be required to complete and include
the Certification Regarding Lobbying Form as part of the
application package.
2
Section 1‒Overview | 2019
Key Changes
to the FY 2019
HSGP (cont.)
Grant
Management
Memoranda
Eligible
Subrecipients
Tribal
Allocations
Subrecipient
Allocations
NIMS
Implementation
Supplanting
Public/Private
Organizations
•EOC requirements were removed. Subrecipients are no
longer required to submit an EOC form for projects related
to an EOC. The EOC hold in the FMFW is also removed.
Cal OES issues Grant Management Memoranda (GMMs)
which provide additional information and requirements
regarding HSGP funds.
Eligible Applicants, referred to as Subrecipients, include
Counties/Operational Areas (OAs), Urban Areas (UAs), State
Agencies (SAs), Departments, Commissions, Boards, who have
or can obtain appropriate state Department of Finance
budget authority for awarded funds, and federally-recognized
tribes located in California.
The NOFO strongly encourages Cal OES to provide access to
HSGP funds directly to tribes in California. To implement this
requirement, a special Request for Proposal will be issued to
California’s federally recognized tribes and Indian organizations,
as described in the Cal OES Tribal Consultation Policy.
All Subrecipients are encouraged to coordinate with tribal
governments to ensure that tribal needs are considered in
their grant applications.
FY 2019 HSGP Subrecipient allocations are included in
Attachment A.
Prior to allocation of any federal preparedness awards in
FY 2019, Subrecipients must ensure and maintain adoption
and implementation of the National Incident Management
System (NIMS).
Grant funds must be used to supplement existing funds, not
replace (supplant) funds that have been appropriated for
the same purpose. Subrecipients may be required to provide
supporting documentation that certifies a reduction in non-
federal resources occurred for reasons other than the receipt
or expected receipt of federal funds. Supplanting will result in
the disallowance of the activity(s) associated with this
improper use of the federal grant funds.
Subrecipients may contract with any other public or private
organizations to perform eligible activities on approved HSGP
projects.
3
Section 1‒Overview | 2019
Debarred/
Suspended
Parties
Subrecipients must not make or permit any award (subaward
or contract) at any tier, to any party, that is debarred,
suspended, or otherwise excluded from, or ineligible for,
participation in federal assistance programs.
Subrecipients must obtain documentation of eligibility prior to
making any subaward or contract funded by HSGP funds,
and must be prepared to present supporting documentation
to monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient must
notify Cal OES if it knows if any of the principals under the
subaward fall under one or more of the four criteria listed at 2
C.F.R. § 180.335. The rule also applies to Subrecipients who
pass-through funding to other local entities.
If at any time after accepting a subaward, Subrecipients
learn that any of its principals fall under one or more of the
criteria listed at 2 C.F.R. § 180.335, immediate written notice
must be provided to Cal OES and all grant activities halted
until further instructions are received from Cal OES. The rule
also applies to subawards passed through by Subrecipients to
local entities.
4
Section 2‒ Federal Changes and Initiatives | 2019
FY 2019
Program
Priorities
National
Campaigns
and Programs
DHS/FEMA annually publishes the National Preparedness
Report (NPR) to report national progress in building,
sustaining, and delivering the core capabilities outlined in the
goal of a secure and resilient nation. This analysis provides a
national perspective on critical preparedness trends for
whole community partners to use to inform program priorities,
allocate resources, and communicate with stakeholders
about issues of concern.
HSGP Subrecipients are required to prioritize grant funding to
demonstrate how investments support closing capability
gaps or sustaining capabilities identified in the THIRA/SPR
process.
DHS/FEMA continually assesses changes to the threat
landscape to further the National Preparedness Goal (NPG)
of a secure and resilient nation. HSGP Subrecipients are
encouraged to consider the following national priority areas:
•Emerging Threats, including Cybersecurity;
•Lifelines (more information in this fact sheet and tool kit)
−Safety and Security;
−Food, Water, Sheltering;
−Health and Medical;
−Energy;
−Communications;
−Transportation; and
−Hazardous Material
DHS does not prescribe a minimum funding amount for these
priorities. However, Subrecipients are required to support local,
regional, state, and national efforts in achieving the desired
outcomes of these priorities.
Active Shooter Preparedness – DHS has developed a
comprehensive Active Shooter Preparedness website, which
strives to enhance national preparedness through a whole-
community approach by providing the necessary products,
tools, and resources to help all stakeholders prepare for and
respond to an active shooter incident. Subrecipients are
encouraged to review the referenced active shooter
resources and evaluate their preparedness needs.
5
Section 2‒Federal Changes and Initiatives | 2019
National
Campaigns
and Programs
(cont.)
National
Cybersecurity
Review
Law
Enforcement
Terrorism
Prevention
Activities
Soft Targets and Crowded Places – States, territories, UAs, and
public and private sector partners are encouraged to
identify security gaps and build capabilities that address
security needs of soft targets and crowded places,
understanding the unique challenges related to protecting
locations which are open to the public.
Community Lifelines – FEMA has introduced a new lifeline
construct to enable the operational continuity of
government and critical business essential to human health,
safety, or economic security during and after a disaster.
These lifelines enable a true unity of effort between
government, non-governmental organizations, and the
private sector, including infrastructure owners and operators.
Additional information may be found at the Community
Lifelines Implementation Toolkit website.
Beginning with FY 2019 HSGP, the National Cybersecurity
Review (NCSR) is a required assessment for all Subrecipients
of State Homeland Security Program (SHSP) and Urban Areas
Security Initiative (UASI) funding to be completed between
October and December 2019.
The NCSR is a no-cost, anonymous, and annual self-
assessment designed to measure gaps and capabilities of
state, local, tribal, territorial, nonprofit, and private sector
agencies’ cybersecurity programs.
The CIO, CISO, or equivalent should complete the NCSR. If
there is no CIO or CISO, the most senior cybersecurity
professional should complete the assessment. Additional
information may be found in IB 439 and 429a.
As in past grant years, a minimum of 25 percent of FY 2019
HSGP funds must be dedicated to Law Enforcement Terrorism
Prevention Activities (LETPA). In order to leverage funds for
LETPA, activities outlined in the National Prevention
Framework and National Protection Framework are eligible
for use of LETPA-focused funds. All other terrorism prevention
activities proposed for funding under LETPA must be formally
pre-approved by FEMA. Refer to IB 412 for additional
information.
6
Section 2‒Federal Changes and Initiatives | 2019
Management
and
Administration
The Management and Administration (M&A) allowance for
Subrecipients is set at a maximum of 5 percent for the FY 2019
HSGP.
Indirect Costs Indirect costs are allowable under the FY 2019 HSGP Grant
Award. Subrecipients who claim indirect costs may do so,
provided they use one of the following two methods:
1.Subrecipients with an indirect cost rate approved by their
cognizant federal agency may claim indirect costs based
on the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
negotiation agreement. A copy of the approved
negotiation agreement is required at the time of
application.
2.Subrecipients who have never received a negotiated
indirect cost rate and receive less than $35 million in direct
federal funding per year may claim the 10 percent de
minimis indirect cost rate based on Modified Total Direct
Costs (MTDC) as described in 2 C.F.R. § 200.68 and
Subpart E.
Indirect costs are in addition to the M&A allowance, and
must be included in the Grant Award application as a
“Project” and reflected in the FMFW on the Indirect cost
category ledger if being claimed under the award.
Indirect costs must be based on the claimed direct project
costs, excluding equipment expenditures and other distorting
items. Up to $25,000 of each subaward may be included as a
direct project cost when calculating indirect costs based on
MTDC.
Indirect costs must be claimed no more than once annually,
and only at the end of the Subrecipient’s fiscal year. An
exception to this rule applies if there is a mid-year change to
the approved indirect cost rate; in this case, costs incurred to
date must be claimed. At that time, a Grant Subaward
Modification reflecting the rate change must also be
submitted to Cal OES, along with a copy of the new indirect
cost rate agreement.
7
Section 2‒Federal Changes and Initiatives | 2019
Organization
Costs -
Overtime
Operational overtime costs are allowable for increased
security measures at critical infrastructure sites if associated
with detecting, deterring, disrupting, and preventing acts of
terrorism and other catastrophic events.
Per page A-17 of the Grants Preparedness Manual, all
operational overtime requests must clearly explain how the
request meets the criteria of one or more of the categories
listed in Table 2: Authorized Operational Overtime Categories.
Requests must address the threat environment as it relates to
the event or activity requiring operational overtime support
and explains how the overtime activity is responsive to the
threat. Post-event operational overtime requests will only be
considered on a case-by-case basis, where it is demonstrated
exigent circumstances prevented submission of a request in
advance of the event or activity. Requests for overtime costs
must be submitted via the Request for Operational Overtime
Form to Cal OES at the time of application, if the activity will
occur within one year of the final application submission. All
subsequent requests must be submitted at least 60 days in
advance of the activity. All operational overtime costs must
be formally pre-approved in writing by DHS/FEMA.
Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be
used for personnel costs, totaling up to 50 percent of each
fund source. A Subrecipient may request this requirement be
waived by DHS/FEMA, via Cal OES. Requests for personnel
cap waivers must be submitted separately for each fund
source in writing to the Program Representative on official
letterhead, with the following information:
•Documentation explaining why the cap should be
waived;
•Conditions under which the request is being submitted;
and
•A budget and method of calculation of personnel costs
both in percentages of the Grant Award and in total dollar
amount (waivers must be calculated separately for SHSP
and UASI, outlining salary, fringe benefits, and any M&A
costs).
8
Section 2‒Federal Changes and Initiatives | 2019
Personnel Cap
(cont.)
Equipment
Typing/
Identification
and Use
Equipment
Maintenance/
Sustainment
Small
Unmanned
Aircraft
Systems
Subrecipient requests to exceed the personnel cap must be
received by Cal OES at the time of application. Subaward
modifications impacting the personnel cap will be reviewed
on a case-by-case basis, and may require submittal of the
above-mentioned information.
Allowable HSGP equipment is listed on the FEMA Authorized
Equipment List (AEL) website.
Subrecipients that allocate FY 2019 HSGP funds for equipment
are required to type and identify the capability associated
with that equipment. Also, per FEMA policy, the purchase of
weapons and weapon accessories are not allowed with
HSGP funds. Special rules apply to pharmaceutical
purchases,medical countermeasures, and critical
emergency supplies; refer to page A-22 of the Preparedness
Grants Manual for additional information.
Expenditures for general purpose equipment are allowable if
they align to and support one or more core capabilities
identified in the NPG, and in addition, are
deployable/sharable through the Emergency Management
Assistance Compact (EMAC) and allowable under 6 U.S.C. §
609.Refer to the NOFO for examples of allowable general
purpose equipment.
Use of HSGP funds for maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees are
allowable as described in FEMA IBs 336 and 379, as well as
Grant Programs Directorate (GPD) Policy FP-205-402-125-1.
All requests to purchase Small Unmanned Aircraft Systems
(SUAS) with FEMA grant funding must comply with IB 426 and
include copies of the policies and procedures in place to
safeguard individuals’ privacy, civil rights, and civil liberties of
the jurisdiction that will purchase, take title to, or otherwise
use the SUAS equipment. Please reference Presidential
Memorandum: Promoting Economic Competitiveness While
Safeguarding Privacy, Civil Rights, and Civil Liberties in
Domestic Use of Unmanned Aircraft Systems for additional
information.
9
Section 2‒Federal Changes and Initiatives | 2019
Emergency
Operations
Plans
Emergency
Communications
Projects
Whole
Community
Preparedness
Conflict of
Interest
Subrecipients must update their Emergency Operations Plan
at least once every two years to remain compliant with the
Comprehensive Preparedness Guide 101 version 2.0.
All Subrecipient emergency communications projects must
comply with the SAFECOM Guidance on Emergency
Communications Grants and describe in their FMFW how
such activities align with the goals of the Statewide
Communications Interoperability Plan.
Subrecipients are encouraged to update their Tactical
Interoperable Communications Plan (TICP) and make it
available upon request. Updating a TICP is an eligible activity
under the FY 2019 HSGP.
Subrecipients conducting major planning projects (including,
but not limited to Evacuation, Mass Care and Shelter, Disaster
Recovery, etc.) should integrate program design and delivery
practices that ensure representation and services for under-
represented diverse populations that may be more impacted
by disasters including children, seniors, individuals with
disabilities or access and functional needs, individuals with
diverse culture and language use, individuals with lower
economic capacity, and other underserved populations.
To eliminate and reduce the impact of conflicts of interest in
the subaward process, Subrecipients must follow their own
policies and procedures regarding the elimination or
reduction of conflicts of interest when making subawards.
Subrecipients are also required to follow any applicable
federal, state, local, and tribal statutes or regulations
governing conflicts of interest in the making of subawards.
Subrecipients must disclose to their Program Representative,
in writing, any real or potential conflict of interest as defined
by the federal, state, local, or tribal statutes or regulations,
which may arise during the administration of the HSGP
subaward within five days of learning of the conflict of
interest.
10
Section 3 ‒ State Changes and Initiatives | 2019
FY 2019
Investments
California
Homeland
Security
Strategy
Goals
The State has prioritized the following investment strategies for
the FY 2019 subawards:
1.Strengthen Capabilities of the State Threat Assessment
System (Please note this Investment Justification is only to
be used to report on Regional Threat Assessment Center
activities);
2.Protect Critical Infrastructure and Key Resources;
3.Enhance Cybersecurity;
4.Strengthen Emergency Communications Capabilities
Through Planning, Governance, Technology, and
Equipment;
5.Enhance Medical and Public Health Preparedness;
6.Preventing Violent Extremism Through Multi-Jurisdictional
and Inter-Jurisdictional Collaboration and Coordination;
7.Enhance Community Resilience, Including Partnerships
With Volunteers and Community Based Organizations and
Programs;
8.Strengthen Information Sharing and Collaboration;
9.Enhance Multi-Jurisdictional/Inter-Jurisdictional All Hazards
Incident Planning, Response and Recovery Capabilities;
and
10.Homeland Security Exercise, Evaluation and Training
Programs.
The State has prioritized the following California Homeland
Security Strategy Goals for the FY 2019 subawards:
1.Enhance Information Collection, Analysis, and Sharing, in
Support of Public Safety Operations Across California;
2.Protect Critical Infrastructure and Key Resources From All
Threats and Hazards;
3.Strengthen Security and Preparedness Across
Cyberspace;
4.Strengthen Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
5.Enhance Community Preparedness;
6.Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards
Incident Catastrophic Planning, Response, and Recovery
Capabilities;
7.Improve Medical and Health Capabilities;
8.Enhance Incident Recovery Capabilities;
9.Strengthen Food and Agriculture Preparedness;
11
Section 3 ‒State Changes and Initiatives | 2019
California
Homeland
Security
Strategy
Goals (cont.)
State Initiative
Funding
“On Behalf Of”
Regional
Approach
Public Alert
and Warning
10.Prevent Violent Extremism Through Multi-
Jurisdictional/Inter-Jurisdictional Collaboration and
Coordination; and
11.Enhance Homeland Security Exercise, Evaluation, and
Training Programs.
For FY 2019, Cal OES shall retain 20 percent of the SHSP and
approximately 17 percent of the UASI funding for state
initiatives.
Cal OES may, in conjunction with local approval authorities,
designate funds “on behalf of” local entities who choose to
decline or fail to utilize their subaward in a timely manner.
Subrecipients must take a regional approach and consider
the needs of local units of government and applicable
volunteer organizations in the projects and activities included
in their FY 2019 HSGP application.
Cal OES encourages Subrecipients to consider use of this
funding to assist their jurisdiction’s alignment with the State of
California Alert and Warning Guidelines developed pursuant
to Senate Bill 833 of the 2018 Legislative Session.
12
Section 4 ‒ Required State Application Components | 2019
Financial
Management
Forms
Workbook
The FY 2019 Cal OES FMFW includes:
Grant Subaward Face Sheet – Use the Grant Subaward Face
Sheet to apply for grant programs. The Grant Subaward Face
Sheet must be signed and printed in portrait format.
Authorized Body of 5 – Provide the contact information of
Authorized Agents (AA), delegated via the Governing Body
Resolution or Signature Authorization Form, including staff
related to grant activities. More than one person is
recommended for designation as the AA; in the absence of
an AA, an alternate AA can sign requests.
Project Ledger – The project ledger is used in the application
process to submit funding information and is used for
submitting cash requests, grant subaward modifications, and
assists with completion of the Biannual Strategy
Implementation Report (BSIR).
Planning Ledger – Provides detailed information on grant-
funded planning activities with a final product identified.
Organization Ledger – Provides detailed information on grant-
funded organizational activities.
Equipment Ledger – Detailed information must be provided
under the equipment description for all grant-funded
equipment. AEL numbers must be included for all items of
equipment. Always refer to the AEL for a list of allowable
equipment and conditions, if any.
Training Ledger – Provides detailed information on grant-
funded training activities. All training activities must receive
Cal OES approval prior to starting the event, including a
Training Feedback number. The Training Request Form must
be submitted and approved to obtain a Training Feedback
number.
Exercise Ledger – Provides detailed information on grant-
funded exercises.
M&A Ledger – Provides information on grant-funded M&A
activities.
Indirect Costs Ledger – Provides information on indirect costs.
13
Section 4 ‒Required State Application Components | 2019
Financial
Management
Forms
Workbook
(cont.)
Subrecipient
Grants
Management
Assessment
Application
Attachments
Consultant-Contractor Ledger – Provides detailed information
on grant-funded consultants and contractors.
Authorized Agent Page – The AA Page must be submitted
with the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include the appropriate
signature and date.
Per 2 C.F.R. § 200.331, Cal OES is required to evaluate the risk
of noncompliance with federal statutes, regulations, and
grant terms and conditions posed by each Subrecipient of
pass-through funding. The Subrecipient Grants Management
Assessment Form contains questions related to your
organization’s experience in the management of federal
grant awards. It is used to determine and provide an
appropriate level of technical assistance, training, and grant
oversight to Subrecipients during the subaward. The
questionnaire must be completed and returned with your
grant application.
Federal Funding Accountability and Transparency Act
(FFATA) Financial Disclosure – Use the FFATA Financial
Disclosure Form to provide information required by the
Federal Funding Accountability and Transparency Act of
2006.
Certification Regarding Lobbying – Use the Certification
Regarding Lobbying Form to certify lobbying activities, as
stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.
Intelligence Analysts Certificates – Pursuant to the
Preparedness Grants Manual , Cal OES must have certificates
for completion of training for fusion center analytical
personnel. Please provide copies of certificates for each
intelligence analyst, if applicable.
UASI Footprint (UASIs Only) – The Urban Area Working Group
establishes the ‘footprint’ of the Urban Area. A map or list
defining the footprint must be included with the application
Indirect Cost Rate Agreement – If claiming indirect costs at a
federally-approved rate, please provide a copy of your
approved indirect cost rate asgreement.
14
Section 4 ‒Required State Application Components | 2019
Standard
Assurances
Operational
Areas Only
The Standard Assurances list the requirements to which the
Subrecipients will be held accountable. All Applicants will be
required to submit a signed, original of the FY 2019 Standard
Assurances as part of their FY 2019 HSGP application. The
required Standard Assurances can be found only in PDF
format on the Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Approval Authority Body – OAs must appoint an Anti-Terrorism
Approval Body (Approval Authority) to have final approval of
the OA’s application for HSGP funds. Each member of the
Approval Authority must provide written agreement with the
OA’s application for HSGP funds. The Approval Authority shall
consist of the following representatives, and additional voting
members may be added by a simple majority vote of the
following standing members:
•County Public Health Officer or designee responsible for
Emergency Medical Services
•County Fire Chief or Chief of Fire Authority
•Municipal Fire Chief (selected by the OA Fire Chiefs)
•County Sheriff
•Chief of Police (selected by the OA Police Chiefs)
Governing Body Resolution – The Governing Body Resolution
(GBR) appoints AAs (identified by the individual’s name or by
a position title) to act on behalf of the governing body and
the Applicant by executing any actions necessary for each
application and subaward. All Applicants are required to
submit a copy of their FY 2019 GBR with their application.
Authorized Agent Information – For each person or position
appointed by the governing body, identify the individual in
the Authorized Body of 5 ledger of the FMFW.
All changes in AA and contact information must be provided
to Cal OES in writing. If the GBR identifies the AA by name, a
new Resolution is needed when changes are made. If the
GBR identifies the AA by position and/or title, changes may
be made by submitting a request on the entity’s letterhead,
signed by an existing AA. Cal OES will not accept signatures
of an AA’s designee.
15
Section 4 ‒Required State Application Components | 2019
Urban Areas
Only
Fusion
Centers Only
Urban Area Working Groups (UAWGs) – Membership in the
UAWG must provide either direct or indirect representation for
all relevant jurisdictions and response disciplines (including
law enforcement, fire service, EMS, hospitals, public health, and
emergency management) that comprise the defined UA. It
also must be inclusive of l ocal Citizen Corps Council and tribal
representatives. The UAWG should also ensure the integration
of local emergency management, public health, and health
care systems into a coordinated sustained local capability to
respond effectively to a mass casualty incident. Additional
group composition criteria is found in the Preparedness
Grants Manual .
THIRA – By December 31, 2019, FY 2019 Subrecipients are
required to submit a THIRA for all 32 core capabilities.
Beginning in 2019, UAs are required to submit a THIRA every
three years. An annual capability assessment will still be
required.
SPR – The SPR is an annual grant requirement for all states,
territories, and UAs. It is an annual capability assessment,
which helps jurisdictions identify capability gaps and prioritize
investment requirements to reach the targets set in their
THIRA.
Cybersecurity – Each UA must have an investment and a
project in support of Cybersecurity efforts.
All projects included in the fusion center investment (IJ #1)
must align to, and reference, specific performance areas of
the assessment that the funding is intended to support.
Fusion Centers are also required to follow all Reporting and
Administrative Metrics for California Fusion Centers, as set
forth in the Governor’s Homeland Security Advisor/Cal OES
Director’s letter dated March 16, 2016. These operational and
administrative metrics set forth an integrated and
coordinated approach for regular and proactive information
and intelligence sharing between all fusion centers in the
California State Threat Assessment System.
16
Section 4 ‒Required State Application Components | 2019
State Agencies
and Tribes Only
State Agencies, federally recognized tribes, and Indian
organizations may submit the Signature Authorization Form in
lieu of a Governing Body Resolution, signed by the most senior
ranking official, such as the Secretary, Director, President.
Chancellor, or Chairperson.
17
Section 5 ‒ The State Application Process | 2019
Application
Submission
Late or
Incomplete
Application
HSGP Contact
Information
Subrecipients must submit an electronic copy of their
completed FMFW to their Program Representative for review.
After the application is approved, a completed hardcopy of
the FMFW, along with all other application components must
be mailed, with original signatures, by the application due
date. During the application process, if it is determined all
allocated funds cannot be expended by the end of the
period of performance, inform your Program Representative
as soon as possible. The completed application should be
received by Cal OES by no later than December 6, 2019. The
FY 2019 HSGP Timeline is referenced as Attachment B.
Late or incomplete applications may be denied. If an
application is incomplete, the Program Representative may
request additional information. Requests for late submission of
applications must be made in writing to the Program
Representative prior to the application due date. Cal OES
has sole discretion to accept or reject a late or incomplete
grant application.
All Subrecipient application materials, questions, comments, and
correspondence should be directed to:
California Governor’s Office of Emergency Services
ATTN: Grants Management (Building E)
Homeland Security Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Darlene Arambula (916) 845-8427
Christopher Camacho (916) 845-8789
Sally Hencken (916) 845-8367
Antoinette Johnson (916) 845-8260
Jim Lane (916) 845-8428
Olivia Skierka (916) 845-8744
Abigayle Tirapelle (916) 845-8400
The Program Representative Regional Assignments Map is
available at the Cal OES website under “Regional
Assignments”.
18
Section 5 ‒The State Application Process | 2019
Subrecipient
Award
Approval
Subrecipients will receive a formal notification of award no
later than 45 days after Cal OES receives the federal grant
award. The award letter must be signed, dated, and returned
to Cal OES within 20 calendar days. Once the completed
application, along with the signed award letter, is received
and approved, reimbursement of eligible subaward
expenditures may be requested using the Cal OES FMFW.
19
Section 6 ‒ Post Award Requirements | 2019
Payment
Request
Process
Advances
and Interest
Earned on
Advances
Semi-Annual
Drawdown
Requirements
Modifications
To request an advance or cash reimbursement of FY 2019
HSGP funds, Subrecipients must first complete a payment
request using the Cal OES FMFW, returning it to the
appropriate Program Representative. Subrecipients who fail
to follow the workbook instructions may experience delays in
processing the payment request.
Payments can only be made if the Subrecipient has
submitted a completed and approved application.
Exercise costs will not be reimbursed until an After Action
Report (AAR)/Improvement Plan (IP) has been submitted to
your Program Representative.
Advance payment means a payment is requested before
Subrecipients have disbursed the funds for program purposes.
Subrecipients may be paid an advance, provided they
maintain a willingness and ability to maintain procedures to
minimize the time elapsing between the receipt of funds and
their disbursement. The timing and amount of advance
payments must be as close as administratively feasible to the
actual disbursements by the Subrecipient for project costs.
Federal rules require advances to be deposited in interest-
bearing accounts. Interest earned amounts up to $500 per
year may be retained by Subrecipients for administrative
expense; any additional interest earned on federal advance
payments must be returned annually to Cal OES.
All Subrecipients should be reporting expenditures and
requesting funds at least semi-annually throughout the period
of performance. Semi-annual drawdowns should be
occurring by March and October of each calendar year
following final approval of the subaward application, with the
exception of the final cash request, which must be submitted
within 20 calendar days after the end of the period of
performance. Subrecipients not in compliance with this
requirement will be required to submit all supporting
documentation for subsequent cash requests.
Post award budget, scope, and time modifications must be
requested using the Cal OES FMFW V 1.19, signed by the
Subrecipient’s AA, and submitted to the Program
Representative.
20
Modifications
(cont.)
Training
Exercises,
Improvement
Plans, and
After Action
Reporting
Section 6 ‒Post Award Requirements | 2019
The Subrecipient may implement grant modification
activities, and incur associated expenses, only after receiving
written final approval of the modification from Cal OES.
Subrecipients must provide a written justification with all
modification requests. The justification may be included in the
body of the e-mail transmitting the request, or in a document
attached to the transmittal e-mail. Please reference GMM
2018-17 for additional information regarding modification
requests.
All grant-funded training activities must receive Cal OES
approval prior to starting the training event. Cal OES shall
afford Subrecipients the opportunity to develop a
“placeholder” for future training conferences when an
agenda has not been established at the time Subrecipient
applications are due. Please work with your Program
Representative and the Training Branch to identify a possible
“placeholder” for these types of training activities.
Subrecipients must complete a Training Request Form and
submit it electronically to Cal OES.
When seeking approval of non-DHS/FEMA developed
courses, course materials must be submitted with the
approval requests. Conditional approvals are not offered.
For more information on this or other training-related inquiries,
contact the Cal OES Training Branch at (916) 845-8752.
Subrecipients should engage stakeholders to identify long-
term training and exercise priorities. These priorities should
address capability targets and gaps identified through the
THIRA and SPR process, real-world events, previous exercises,
and national areas for improvement identified in the NPR.
Subrecipients must report on all exercises conducted with
HSGP grant funds. An AAR/IP or Summary Report (for Seminars
and Workshops) must be completed and submitted to
Cal OES within 90 days after exercise/seminars/workshops are
conducted. It is acceptable to submit an Exercise Summary
Report for Seminars and Workshops in lieu of a full AAR/IP.
21
Section 6 ‒Post Award Requirements | 2019
Exercises,
Improvement
Plans, and
After Action
Reporting
(cont.)
Procurement
Standards and
Written
Procedures
Procurement
Thresholds
Noncompetitive
Procurement
AAR/IPs and Summary Reports should be e-mailed to:
•hseep@fema.dhs.gov
•exercise@caloes.ca.gov
•chris.camacho@caloes.ca.gov
For exercise-related issues and/or questions, please email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Subrecipients must conduct procurement utilizing their own
documented procurement standards and procedures, and
have a written conflict of interest policy which reflect
applicable federal, state, local, and tribal laws, provided that
the procurement conforms to the requirements of 2 C.F.R.
Part 200.
Effective June 20, 2018, the micro-purchase threshold was
increased from $3,500 to $10,000 and the simplified
acquisition threshold was increased from $150,000 to
$250,000. These increases apply to all Subrecipient
procurements executed on or after June 20, 2018. Refer to
IB 434 for additional information.
To be eligible for reimbursement, noncompetitive
procurements exceeding the simplified acquisition threshold
require Cal OES prior written approval. This method of
procurement must be approved by your local Purchasing
Agent prior to submitting a request for Cal OES approval. A
copy of the Purchasing Agent’s approval must be included
with submission. Cal OES may request additional
documentation that supports the procurement effort.
Note: Cal OES will not reimburse for any sole source contracts
for any terrorism-related training, regardless of the cost of the
training. Exceptions to this policy may be approved in limited
circumstances, e.g., related to a procurement effort that has
resulted in inadequate competition. The Cal OES Request for
Noncompetitive Procurement Authorization form must be
submitted; advance approval is required. Cal OES may
request additional documentation that supports the
procurement effort.
22
Performance
Bond
Environmental
Planning and
Historic
Preservation
Section 6 ‒Post Award Requirements | 2019
Many Subrecipients were unable to procure large equipment
items due to vendor delivery scheduled to occur after the
federal reporting period had expired. To assist with this issue,
DHS/FEMA allowed Subrecipients to obtain a “performance
bond” wherein Subrecipients procured the item(s) in
question, paid the money up front, and obtained a
performance bond to ensure delivery of the item within the
Subrecipient’s performance period.
Subrecipients must obtain a performance bond for any
equipment item over $250,000 or any vehicle, aircraft, or
watercraft financed with HSGP funds. Subrecipients must
provide a copy of all performance bonds to their Program
Representative no later than the time of reimbursement.
DHS/FEMA is required to ensure all activities and programs that
are funded by the agency comply with Federal Environmental
Planning and Historic Preservation (EHP) regulations.
Subrecipients proposing projects or activities (including, but
not limited to, training, exercises, the installation of equipment,
and construction or renovation projects) which have the
potential to impact the environment or a historic structure
must participate in the EHP screening process. EHP Screening
Memos must include detailed project information and explain
the goals and objectives of the proposed project, and include
supporting documentation.
DHS/FEMA may also require the Subrecipient provide a
confidential California Historical Resources Information
System (CHRIS) report in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based
upon information disclosed on the EHP Screening Form. Your
Program Representative will provide you with additional
instructions should this report be required. EHP requests should
be submitted to Cal OES as early as possible. All
projects/activities triggering EHP must receive DHS/FEMA
written approval prior to commencement of the funded
activity.
Updated information may be referenced in the FEMA GPD
EHP Policy Guidance.
23
Construction
and Renovation
Inventory
Control and
Property
Management
Section 6 ‒Post Award Requirements | 2019
Project construction using SHSP and UASI funds may not
exceed the greater of $1,000,000 or 15 percent of the grant
subaward (For the purposes of limitations on funding levels,
communications towers are not considered construction).
When applying for construction activity at the time of
application, including communication towers, Subrecipients
must submit evidence of approved zoning ordinances,
architectural plans, any other locally required planning
permits, and a notice of federal interest. Additionally,
Subrecipients are required to submit a SF-424C Budget and
Budget Detail that cites project costs. Communication tower
construction requests also require evidence that the Federal
Communications Commission’s Section 106 review process
was completed.
Subrecipients using funds for construction projects must
comply with the Davis-Bacon Act. Subrecipients must ensure
that their contractors or subcontractors for construction
projects pay workers no less than the prevailing wages for
laborers and mechanics employed on projects of a
character like the contract work in the civil subdivision of the
state in which the work is to be performed.
Written approval for construction must be provided by
DHS/FEMA prior to the use of any HSGP funds for construction
or renovation.
FY 2019 HSGP Subrecipients must use standardized resource
management concepts for resource typing and credentialing, in
addition to maintaining an inventory by which to facilitate the
effective identification, dispatch, deployment, tracking, and
recovery of resources.
Subrecipients must have an effective inventory management
system, to include:
•Property records that document description, serial/ID number,
fund source, title information, acquisition date, cost, federal cost
share, location, use, condition, and ultimate disposition;
•Conducting a physical inventory at least every two years;
•A control system to prevent loss, damage, and theft of grant
purchased equipment and supplies; and
•Adequate maintenance procedures must be developed to
keep the property in good condition.
24
Equipment
Disposition
Performance
Reporting
Extension
Requests
Section 6 ‒Post Award Requirements | 2019
When original or replacement equipment acquired under the
HSGP is no longer needed for program activities, the
Subrecipient must contact the Program Representative to
request disposition instructions. See 2 C.F.R. § 200.313(e)
Subrecipients must complete a BSIR each Winter and Summer
using the DHS/FEMA Grants Reporting Tool (GRT) for the
duration of the subaward period of performance or until all
grant activities are completed and the subaward is formally
closed by Cal OES. Failure to submit a BSIR could result in
subaward reduction, suspension, or termination.
Access to the BSIR may be obtained through the GRT. To
create a new account, please click the link that reads,
“Register for an account” and follow the instructions
provided. The Subrecipient will be required to ensure up-to-
date project information is entered. The Project Ledger in the
FMFW may assist with the BSIR data entry process. For
additional assistance with the GRT, please contact your
Program Representative.
Extensions to the initial period of performance identified in the
subaward will only be considered through formal, written
requests to your Program Representative. Upon receipt of the
extension request, Cal OES will:
1.Verify compliance with performance reporting
requirements by confirming the Subrecipient has
submitted all necessary performance reports;
2.Confirm the Subrecipient has provided sufficient
justification for the request; and
3.If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension
was authorized by Cal OES.
Extension requests will be granted only due to compelling
legal, policy, or operational challenges, and will only be
considered for the following reasons:
25
Extension
Requests
(cont.)
Section 6 ‒Post Award Requirements | 2019
1.Contractual commitments with vendors that prevent
completion of the project within the period of
performance;
2.The project must undergo a complex environmental
review which cannot be completed within this timeframe;
3.Projects are long-term by design and therefore,
acceleration would compromise core programmatic
goals; and
4.Where other special circumstances exist.
To be considered, extension requests must be received no
later than 60 days prior to the end of the Subrecipient’s
period of performance, and must contain specific and
compelling justifications as to why an extension is required. All
extension requests must address the following:
1.Grant program, fiscal year, and award number;
2.Reason for delay;
3.Current status of the activity/activities;
4.Approved period of performance termination date and
new project completion date;
5.Amount of funds drawn down to date;
6.Remaining available funds, both federal and non-federal;
7.Budget outlining how remaining federal and non-federal
funds will be expended;
8.Plan for completion, including milestones and timeframes
for each milestone and the position/person responsible for
implementing the plan for completion; and
9.Certification the activity/activities will be completed within
the extended period of performance without any
modification to the original Statement of Work.
General questions regarding extension requirements and the
extension request form, should be directed to your Program
Representative. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet the
requirements of IB 379 and will not be granted. Subrecipients
are expected to complete all grant-funded personnel
activity by the end of the subaward period of performance.
26
Progress
Reports on
Grant
Extensions
Monitoring
Section 6 ‒Post Award Requirements | 2019
All Subrecipients that receive Cal OES approval to extend
their FY 2019 grant subaward period of performance may be
required to submit progress reports indicating completed and
future project milestones on all extended projects. Progress
reports must be submitted electronically to the Program
Representative. Deadlines for the submission of progress
reports will be established at the time of extension approval.
Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site visits,
and desk and on-site compliance assessments. The purpose of
the compliance assessment is to ensure Subrecipients are in
compliance with applicable state and federal regulations,
grant guidelines, and programmatic requirements. Monitoring
activities may include, but are not limited to:
•Verifying that entries recorded on the FMFW categories are
properly supported with source documentation;
•Eligibility of and support for expenditures, typically
covering two to three years of data;
•Comparing actual Subrecipient activities to those
approved in the grant application and subsequent
modifications, including the review of timesheets and
invoices as applicable;
•Procurements and contracts;
•Ensuring equipment lists are properly maintained and
physical inventories are conducted;
•Ensuring advances have been disbursed in accordance
with applicable guidelines; and
•Confirming compliance with:
o Standard Assurances, and
o Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass down
grant funds to other entities, to maintain and utilize a formal
process to monitor the grant activities of their subawards. This
requirement includes, but is not limited to, on-site verification
of grant activities, as required. It is common for Subrecipients
to receive findings in a programmatic site visit or compliance
assessment, which require a Corrective Action Plan (CAP) to
be submitted by Subrecipients. Those Subrecipients who fail
to submit a CAP, as required, shall have a “hold” placed on
any future reimbursements until the “finding” is resolved.
27
Section 6 ‒Post Award Requirements | 2019
Failure to
Submit
Required
Reports
Suspension/
Termination
Closeout
Periodic reporting is required by the grant. Subrecipients who
miss a single reporting deadline may receive a letter
addressed to their Board of Supervisors informing them of the
failure to report. County OAs and tribes who fail to report
twice in a row may have subsequent awards reduced by
10 percent until timely reporting is reestablished; UASIs may
have a “hold” placed on any future reimbursements.
Cal OES may suspend or terminate grant funding, in whole or
in part, or other measures may be imposed for any of the
following reasons:
•Failure to submit required reports.
•Failure to expend funds in a timely manner consistent with
the grant milestones, guidance, and assurances.
•Failure to comply with the requirements or statutory
progress toward the goals or objectives of federal or state
law.
•Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
•Failure to follow Grant Subaward requirements or Special
Conditions.
•Proposing or implementing substantial plan changes to
the extent that, if originally submitted, the application
would not have been selected for funding.
•False certification in the application or document.
•Failure to adequately manage, monitor, or direct the
grant funding activities of their Subrecipients.
•Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures
and will make every effort to informally resolve the
problem.
Cal OES will close-out Subrecipient awards when it determines
all applicable administrative actions and all required work of
the federal award have been completed.
28
Closeout
(cont.)
Records
Retention
Section 6 ‒Post Award Requirements | 2019
Subawards will be closed after:
•All funds have been requested and reimbursed, or
disencumbered;
•Receiving all applicable Subrecipient reports indicating all
approved work has been completed, and all funds have
been distributed;
•Completing a review to confirm the accuracy of reported
information;
•Reconciling actual costs to subawards, modifications, and
payments; and
•Verifying the Subrecipient has submitted a final BSIR
showing all grant funds have been expended.
The records retention period is three years from the date of
the Subrecipient’s final BSIR submittal showing all grant funds
have been expended, or until any pending litigation, claim,
or audit started before the expiration of the three-year
retention period has been resolved and final action is taken.
The Cal OES Grant Closeout Letter will notify the Subrecipient
of the start of the records retention period for all
programmatic and financial grant-related records. If the
State Administrative Agency’s award remains open after the
Subrecipient’s submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the
award on behalf of the Subrecipient. Closed grants may still
be monitored and audited. Failure to maintain all grant
records for the required retention period could result in a
reduction of grant funds, and an invoice to return costs
associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General,
Government Accountability Office, and pass-through entity
have the right to access these records as well. See 2 C.F.R. §§
200.333, 200.336.
29
Attachment A ‒FY 2019 HSGP Allocations | 2019
State Homeland Security Program (SHSP)
Operational Area Population Base
Amount 25% LE SHSP Total Award
(25% LE + SHSP)
ALAMEDA 1,660,202 75,000 445,781 1,337,343 1,783,124
ALPINE 1,154 75,000 19,047 57,140 76,187
AMADOR 38,094 75,000 28,549 85,645 114,194
BUTTE 227,621 75,000 77,298 231,893 309,191
CALAVERAS 45,157 75,000 30,365 91,095 121,460
COLUSA 22,098 75,000 24,434 73,302 97,736
CONTRA COSTA 1,149,363 75,000 314,385 943,155 1,257,540
DEL NORTE 27,221 75,000 25,752 77,254 103,006
EL DORADO 188,399 75,000 67,209 201,628 268,837
FRESNO 1,007,229 75,000 277,826 833,477 1,111,303
GLENN 28,796 75,000 26,157 78,470 104,627
HUMBOLDT 136,002 75,000 53,732 161,196 214,928
IMPERIAL 190,624 75,000 67,782 203,344 271,126
INYO 18,577 75,000 23,529 70,585 94,114
KERN 905,801 75,000 251,737 755,210 1,006,947
KINGS 151,662 75,000 57,760 173,279 231,039
LAKE 65,081 75,000 35,490 106,470 141,960
LASSEN 30,911 75,000 26,701 80,102 106,803
LOS ANGELES 10,283,729 75,000 2,663,892 7,991,677 10,655,569
MADERA 158,894 75,000 59,620 178,860 238,480
MARIN 263,886 75,000 86,626 259,878 346,504
MARIPOSA 18,129 75,000 23,413 70,239 93,652
MENDOCINO 89,299 75,000 41,719 125,157 166,876
MERCED 279,977 75,000 90,765 272,294 363,059
MODOC 9,612 75,000 21,222 63,667 84,889
MONO 13,822 75,000 22,305 66,916 89,221
MONTEREY 443,281 75,000 132,769 398,308 531,077
NAPA 141,294 75,000 55,093 165,279 220,372
NEVADA 99,155 75,000 44,254 132,763 177,017
ORANGE 3,221,103 75,000 847,270 2,541,810 3,389,080
PLACER 389,532 75,000 118,944 356,832 475,776
PLUMAS 19,773 75,000 23,836 71,508 95,344
RIVERSIDE 2,415,955 75,000 640,173 1,920,519 2,560,692
SACRAMENTO 1,529,501 75,000 412,163 1,236,487 1,648,650
SAN BENITO 57,088 75,000 33,434 100,301 133,735
SAN BERNARDINO 2,174,938 75,000 578,180 1,734,538 2,312,718
SAN DIEGO 3,337,456 75,000 877,198 2,631,594 3,508,792
Attachment A ‒FY 2019 HSGP Allocations | 2019
Operational Area Population Base
Amount 25% LE SHSP Total Award
(25% LE + SHSP)
SAN FRANCISCO 883,963 75,000 246,120 738,358 984,478
SAN JOAQUIN 758,744 75,000 213,912 641,734 855,646
SAN LUIS OBISPO 280,101 75,000 90,797 272,389 363,186
SAN MATEO 774,155 75,000 217,875 653,626 871,501
SANTA BARBARA 453,457 75,000 135,387 406,159 541,546
SANTA CLARA 1,956,598 75,000 522,019 1,566,056 2,088,075
SANTA CRUZ 276,864 75,000 89,964 269,892 359,856
SHASTA 178,271 75,000 64,604 193,812 258,416
SIERRA 3,207 75,000 19,575 58,725 78,300
SISKIYOU 44,612 75,000 30,225 90,675 120,900
SOLANO 439,793 75,000 131,872 395,615 527,487
SONOMA 503,332 75,000 148,215 444,646 592,861
STANISLAUS 555,624 75,000 161,666 484,996 646,662
SUTTER 97,238 75,000 43,761 131,284 175,045
TEHAMA 64,039 75,000 35,222 105,665 140,887
TRINITY 13,635 75,000 22,257 66,772 89,029
TULARE 475,834 75,000 141,142 423,427 564,569
TUOLUMNE 54,740 75,000 32,830 98,490 131,320
VENTURA 859,073 75,000 239,718 719,152 958,870
YOLO 221,270 75,000 75,664 226,993 302,657
YUBA 74,727 75,000 37,971 113,913 151,884
Total 39,809,693 4,350,000 11,327,206 33,981,594 45,308,800
Fusion Centers
Region Total Award
SAN FRANCISCO BAY AREA 1,000,000
SACRAMENTO/CENTRAL VALLEY AREA 1,000,000
GREATER LOS ANGELES AREA 1,000,000
SAN DIEGO AREA 1,000,000
ORANGE AREA 300,000
Total 4,300,000
Attachment A ‒FY 2019 HSGP Allocations | 2019
Urban Areas Security Initiative (UASI)
*A minimum of 25% of UASI funding must be for Law Enforcement Terrorism Prevention
Urban Area
Federal
Allocation to
State
Allocation to
UASI State Initiatives
ANAHEIM/SANTA ANA AREA 5,000,000 4,135,000 865,000
BAY AREA 27,500,000 22,742,500 4,757,500
LOS ANGELES/LONG BEACH AREA 68,000,000 56,236,000 11,764,000
RIVERSIDE AREA 3,250,000 2,687,750 562,250
SACRAMENTO AREA 3,250,000 2,687,750 562,250
SAN DIEGO AREA 16,900,000 13,976,300 2,923,700
Total 123,900,000 102,465,300 21,434,700
Attachment B: FY 2019 HSGP Timeline | 2019
DHS/FEMA Announcement of 2019 HSGP April 12, 2019
Cal OES Application Due to DHS May 29, 2019
DHS Award to California August 9, 2019*
Subrecipient period of performance begins September 1, 2019*
2019 HSGP California Supplement release September 2019*
Subrecipient Workshops September 2019*
Subrecipient Awards (45 days from DHS award) September 27, 2019*
Subrecipient Final Applications Due to Cal OES December 6, 2019*
Subrecipient period of performance ends May 31, 2022*
Final Cash Requests due to Cal OES Within twenty (20) calendar
days after end of grant
Cal OES’s period of performance ends August 31, 2022*
*These dates are approximate and based on anticipated date of DHS award to
California
Attachment C: FY 2019 HSGP Application Checklist | 2019
Subrecipient: FIPS#:
Program Representative:
Financial Management Forms Workbook:
☐Grant Award Face Sheet
☐Authorized Body of 5
☐Project Ledger
☐Planning Ledger
☐Organization Ledger
☐Equipment Ledger
☐Training Ledger
☐Exercise Ledger
☐Consultant/Contractor Ledger
☐Management & Administration Ledger
☐Indirect Cost Ledger
☐Authorized Agent Sheet
Attachments:
☐Original Counter-Signed Award Letter
☐Governing Body Resolution (Certified)
☐Standard Assurances (Signed Originals)
☐FFATA Certification
☐Lobbying Certification
☐Subrecipient Grant Management Assessment Form
☐Indirect Cost Rate Negotiation Agreement
☐Personnel Cap Waiver (If Applicable)
☐Allowability Request (If Applicable)
☐Intelligence Analyst(s) Certificates (If Applicable)
UASI Only:
☐UASI Footprint
State Agencies and Tribes Only:
☐Signature Authority Form (in lieu of Governing Body Resolution)
Reviewed by:
For Cal OES Use Only
Date:
Management Approval: Date:
CalOES
G OV E,RNOR'S OF•FICJ:
OF EM ERGENC Y SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of
the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to
all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F .R.). Updates are issued by the Office of Management and
Budget (0MB) and can be found athttp://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the
documents listed above) are set forth below. The Applicant hereby agrees to comply
with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council , governing
board, or authorized body in support of this project. This written authorization must
specify that the Applicant and the city council , governing board , or authorized
body agree:
(a) To provide all matching funds required for the grant project and that any
cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the
city council, governing board , or authorized body; and
(d) The official executing this agreement is, in fact, authorized to do so.
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This Proof of Authority must be maintained on file and readily available upon request .
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work
within the period of performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S .C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency
or requests or receives from an agency a commitment providing for the United
States to insure or guarantee a loan, the Applicant certifies that :
(a) No federal appropriated funds have been paid or will be pa id , by or on behalf
of the undersigned , to any person for influencing or attempting to influence
an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension , continuation , renewal ,
amendment, or modification of any federal contract, grant, loan , or
cooperative agreement.
(b) If any funds other than federal appropriated funds have bee n paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan , or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL , "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all t iers (includ ing
subcontracts , subgrants, and contracts under grants , loans , and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C . §§ 1501-
1508 and §§ 7324-7328) which limit the politica l activities of employees whose
principal employment activities are funded in whole or in part with federal funds.
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Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal , modification or adoption of any law,
regulation or policy without the express written approval from the California
Governor's Office of Emergency Services (Cal OES) or the federal awarding
agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R . § 200.213 and
codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will
provide protection against waste, fraud, and abuse by debarring or suspending
those persons deemed irresponsible in their dealings with the federal government.
The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended , proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency;
(b) Have not within a three-year period preceding this application been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or
state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements , or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal , state, or local) with commission of any of the
offenses enumerated in paragraph (2) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one
or more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification ,
he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination.
These include, but are not limited to, the following:
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(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which
prohibits discrimination against those with disabilities or access and functional
needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on
the basis of disability and requires buildings and structures be accessible to
those with disabilities and access and functional needs (42 U.S.C. §§ 12101-
12213);
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented
by the Department of Housing and Urban Development at 24 C.F.R. Part
100. The prohibition on disability discrimination includes the requirement that
new multifamily housing with four or more dwelling units-i.e ., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators)-be designed
and constructed with certain accessible features (See 24 C.F.R . § 100.201 );
(h) Executive Order 11246 , which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
U) California Public Contract Code § 10295.3, which prohibits discrimination
based on domestic partnerships and those in same sex marriages;
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(k) DHS policy to ensure the equal treatment of faith-based organizations, under
which all applicants and recipients must comply with equal treatment policies
and requirements contained in 6 C.F.R. Part 19;
(I) Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(m)The requirements of any other nondiscrimination statute(s) which may apply to
the application.
In addition to the items listed in (a) through (m), the Applicant will comply with
California's Fair Employment and Housing Act (FEHA). FEHA prohibits harassment
and discrimination in employment because of ancestry, familial status, race,
color, religious creed (including religious dress and grooming practices), sex (which
includes pregnancy, childbirth, breastfeeding and medical conditions related to
pregnancy, childbirth or breastfeeding), gender, gender identity, gender
expression , sexual orientation, marital status, national origin , ancestry, mental and
physical disability, genetic information , medical condition , age, pregnancy, denial
of medical and family care leave, or pregnancy disability leave (California
Government Code §§ 12940 , 12945, 12945.2), military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these categories , or
for reporting patient abuse in tax supported institutions .
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C . § 701 et seq.),
the Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards , which
may be prescribed pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources
Code § § 21000-21177), to include coordination with the city or county
planning agency;
(b) CEQA Guidelines (California Code of Regulations , Title 14 , Division 6,
Chapter 3, §§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq .), which establishes
the basic structure for regulating discharges of pollutants into the waters of
the United States and regulating quality standards for surface waters ;
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(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11 738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials,
or services and each federal agency empowered to extend federal
assistance by way of grant, loan , or contract shall undertake such
procurement and assistance activities in a manner that will result in effective
enforcement of the Clean Air Act and the Federal Water Pollution Control Act
Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
U) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 ( 16
U.S.C. §§ 1451 et seq.);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7 401 et
seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated
by the State Air Resources Board or an air pollution district; 2) subject to a cease
and desist order pursuant to§ 13301 of the California Water Code for violation of
waste discharge requirements or discharge prohibitions; or 3) determined to be in
violation of federal law relating to air or water pollution.
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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will cause to be performed the required financial and compliance
audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of
the Code of Federal Regulations, Part 200, Subpart F Audit Requirements .
9. Access to Records
In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency,
the Comptroller General of the United States and , if appropriate, the state,
through any authorized representative, access to and the right to examine all
records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
1 o. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment -The Applicant will comply with 31 U.S.C §§ 3729-3733
which sets forth that no subrecipient, recipient, or subrecipient shall submit a false
claim for payment, reimbursement or advance.
12. Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act {FFATA) (P.L. 109-282), specifically {a) the
reporting of subawards obligating $25,000 or more in federal funds and {b)
executive compensation data for first-tier subawards . This includes the provisions of
FFATA, which includes requirements for executive compensation , and also
requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25
Financial Assistance Use of Universal Identifier and Central Contractor Registration
and 2 C .F.R. Part 170 Reporting Subaward and Executive Compensation
Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower
protections at 10 U.S.C . § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §
4304 and§ 4310.
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14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from: ( 1) engaging in trafficking in persons during
the period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 87 4) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learn ing (IHE), hospitals and other non-profit
organizations .
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation
laws set forth in California Labor Code §§ 3700 et seq .
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and Ill of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P .L. 91-646)
which provide for fair and equitable treatment of persons displaced or
whose property is acquired as a result of federal or federally-assisted
programs. These requirements apply to al l interests in real property
acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires
subrecipients in a special flood hazard area to participate in the program
and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10 ,000 or more;
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(c) Assist the awarding agency in assuring compliance with Section 106 of the
(d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties),
and the Archaeological and Historic Preservation Act of 197 4 ( 16 U.S.C.
§469a-1 et seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in
construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property
title or other interest in the site and facilities without permission and
instructions from the awarding agency. Will record the federal awarding
agency directives and will include a covenant in the title of real property
acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications ; and
(c) Provide and maintain competent and adequate engineering superv ision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and
such other information as may be required by the assistance awarding
agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text-based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
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20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of
applying for funding under this program, or provided in the course of an entity 's
grant management activities that are under Federal control, is subject to the
Freedom of Information Act (FOIA), 5 U.S.C. § 552 , and the California Public
Records Act, California Government Code section 6250 et seq. The Applicant
should consider these laws and consult its own State and loca l laws and regulations
regarding the release of information when reporting sensitive matters in the grant
application, needs assessment , and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP) -
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on
any basis the recipient must provide a list of all such proceedings , pending or
completed, including outcome and copies of settlement agreements to the OHS
Financial Assistance Office and the OHS Office for Civil Rights and C ivi l Liberties
(CRCL) by e-mail at CRCL @hq.dhs.gov or by mail at U.S . Department of Homeland
Security, Office for Civil Rights and Civil Liberties, Building 410 , Mail Stop #0190,
Washington, D.C. 20528.
In the courts or administrative agencies make a finding of discrimination on grounds
of race, color, national origin (including LEP), sex, age, disabil ity, religion , or familial
status against the recipient, or the recipients settle a case or matter alleging such
discrimination, recipients must forward a copy of the complaint and findings to the
OHS Financial Assistance Office and the CRCL by e-mail or mail at the addresses
listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements ,
press releases, requests for proposals, bid in vitations, and other documents
describing projects or programs funded in whole or in part with federal funds .
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23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits
the identity of an individual to be directly or indirectly inferred, including any
information that is linked or linkable to that individual. All recipients who collect PII
are required to have a publically-available privacy policy that describes standards
on the usage and maintenance of PII they collect. Recipients may also find the DHS
Privacy Impact Assessments: Privacy Guidance and Privacy template a useful
resource respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402
and an acknowledgement of U.S. Government sponsorship (including the award
number) to any work first produced under federal financial assistance awards.
26. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2
C.F.R. Part 200, Subpart E may not be charged to other federa l financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or
for other reasons. However, these prohibitions would not preclude recipients from
shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial ass istance award terms
and conditions.
27. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
28. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See 0MB Circular A-129.
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29. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 197 4 (49 U.S.C.
§ 40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision B-
138942.
30. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all
Applicants must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 197 4, as
amended, 15 U.S.C. § 2225a.
31. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the same purpose through non-
federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
33. SAFECOM
All recipients who receive federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
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34. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. Recipients are legally responsible to ensure
compliance with the Order and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000 ,000
for any period of time during the period of performance of this federal financial
assistance award, you must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200 , Appendix XII, the full text of which
is incorporated here by reference in the award terms and conditions.
36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C . §§ 175-175c .
37. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their OHS Financial Assistance Office, prior
to using the OHS seal(s), logos, crests or reproductions of flags or likenesses of OHS
agency officials , including use of the United States Coast Guard seal , logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
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IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance,
including any and all federal and state grants, loans , reimbursement, contracts, etc.
The Applicant recognizes and agrees that state financial assistance will be extended
based on the representations made in this assurance. This assurance is binding on
the Applicant, its successors, transferees, assignees, etc. Failure to comply with any
of the above assurances may result in suspension, termination, or reduction of grant
funds.
All appropriate documentation, as outlined above, must be maintained on file by
the Applicant and available for Cal OES or public scrutiny upon request. Failure to
comply with these requirements may result in suspension of payments under the grant
or termination of the grant or both and the subrecipient may be ineligible for award of
any future grants if the Cal OES determines that any of the following has occurred: (l)
the recipient has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. All recipients are bound by the Departme nt
of Homeland Security Standard Terms and Conditions 2018, Version 8 .1, hereby
incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
Subrecipient: ___ c_o_u_nt_y_o_f_F_re_s_n_o ___________________ _
Sig nature of Authorized Agent: ~.__,.._$..::::!!.::...JAl::a!E!-<""".....,.~/==--4~-~~-=-==:::::,~~==------
Ernest Buddy de;des Printed Name of Authorized Agent: ___________________ _
Chairman of the Board of Supervisors of the
Title: County of Fresno
ATTEST:
BERNICE E . SEIDEL
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Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan , the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant,
loan , or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress , an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-
LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions.
3. The undersigned shall require that the language o f this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans , and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into . Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10 ,000 and not
more than $100 ,000 for each such failure .
Page 1 of 2 Initials '£.t]A.,
CalOES
OOVERNOR 'S Ol'HCE
OF E MERGENC Y SERVICES
Certification Regarding Lobbying
The Subrecipient, as identified below, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure , if any. In
addition, the Subrecipie nt understands and agrees that the provis ions of 31
U.S.C. Chap. 38, Admin istrative Remedies for False Cla ims a n d Statements , apply
to this certification and d isclosure , if any.
Subrecipient: County of Fresno
Signature of Authorized Agent:~~-~-
Printed Name of Authorized Agent: _E_rn_e_st_B_u_d_d_y_M_e_n_d_e_s _________ _
Chairman of the Board of Supervisors
Title: of the County of Fresno Date : ~ 14 \ '1-o20
ATTEST :
BERNICE E . SEIDEL
Clerk of t he Board of Superv isors
Coun:w: Fresno , State of California
By ~, ,Do.,. • c~
Dep uty
Page 2 of 2 Initials £. /j M
ATTEST:
Governing Body Resolution
BE IT RESOLVED BY THE Board of Supervisors -------------------------(Gove ming Body)
OFTHE ___________ c_o_u_n_ty_o_f_F_re_s_n_o ____________ THAT
(Name of Appli cant)
Chairman .Board of Supervisors OR ------------------'----~-~-------------' (Name or T itl e of Auth ori zed Agent )
___________ D_ir_e_ct_o__.r,_D_e_.p_a_rt_m_e_n_t_o_f_P_u_b_lic_H_e_a_lth __________ , OR
(Name or T itl e of Auth ori ze d Age nt)
Assistant Director Department of Public Health
(Name o r T it le of Auth ori ze d Age nt)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance prov ided by the federal Department of Homeland Security
and subawarded through the State of California.
Passed and appro v ed this __ 4_th ____ day of ___ ---"F~e~b~ru=a=ry,._ _____ ,2Q.2Q_
Certification
I, ____________ S_te_v_e_B_r_a_n_d_a_u _________ , dul y appointed and
(Name)
______ V_ic_e_-_C_h_a_ir_m_a_n _____ of the ______ c_o_u_nt_y_o_f_F_r_e_s_no ______ _
(Title) (Govern ing Body)
do hereb y certi fy that the above is a true and correct copy of a resolution passed and appro ved b y
the Board of Supervisors of the County of Fresno on the _______ ....a.,_______ ------------------
(Gove rn ing Body) (Name of A ppli cant)
____ 4 _____ day of ______ F_e_b_ru_a_ry ______ , 20 2.Q
Vice-Chairman
(Official Posi ti on) /'] ~
7/_J_~
(Signature) 'LI! /2-~~
(D ate)
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution (GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required
GBR-related
Application
Documents
•Governing Body Resolution (GBR)
•Meeting Minutes (associated with GBR)
•Addendum to the GBR
Authorized
Agent(s)
The Governing Body Resolution allows for the appointment of individuals
or positions. For each person or position appointed by the governing
body, you must submit the following information, with the resolution,
to Cal OES on the applicant's letterhead:
Name Title
Jurisdiction E-Mail Address
Street Address (City
& Zip Code)
Phone & Fax Numbers
Authorized
Agent Changes •If the Governing Body Resolution identified Authorized Agents by
position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
•If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
Ernest Buddy Mendes 559-600-4000 District4@fresnocountyca.gov
Start Date:
End Date:
1,111,303 - - - - 1,111,303
IJ #6 Goal #10 Direct 001 Grant Admin
Fresno OA will utilize FY 2018 HSGP funds to carry out
it's grant management activities. It is the Op Area's
goal to develop a standardized inventory tracking
system that all local agencies receiving grant funds can
access and update.
HSGP-SHSP PH M&A Planning Sustain Shareable No 55,565 55,565
IJ #6 Goal #10 Direct 002 Indirect Cost Indirect Cost HSGP-SHSP PH Indirect Cost Planning Sustain Shareable No 5,284 5,284
IJ #4 Goal #4 Subaward 003
Mass Notification System (SCIP
GOAL#3)
Provide the necessary equipment to adequately
communicate between multiple disciplines/agencies. The
multi-agency Fire discipline will be purchasing a mass
notification system to alert residents of any disaster/fire
notification
HSGP-SHSP FS Equipment
Public
Information
and Warning
Sustain Shareable FY17; IJ #4 200,000 200,000
IJ #9 Goal #6 Subaward 004 Personal Protective Equipment
Purchase of specialized personal protective gear to
improve response to CBRNE and all hazards. The multi-
agency Fire discipline will be purchasing 50 SEI Certified
NFPA 1971, 2007 personal protective helmets, 100 pairs
of NFPA 1971 - 2007 Edition Compliant Structural Fire
and Extrication Combo Gloves, 80 NFPA 1971 - 2007
Edition Compliant Strategic Vent Zone Hoods.
HSGP-SHSP FS Equipment
Environmental
Response/Heal
th and Safety
Sustain Shareable No 100,000 100,000
IJ #9 Goal #6 Subaward 005 (40) Mobile Computers
Purchase of (40) Mobile Computers with gps location for
fire disciplince. To be used as Search and Rescue
equipment to improve Search and rescue during CBRE
and all other emergency response.
HSGP-SHSP FS Equipment
Mass Search
and Rescue
Operations
Build Shareable No 40,000 40,000
IJ #4 Goal #4 Direct 006
EMS Battery Backup System (SCIP
GOAL#3)
Project that provides redundancy and expansion for
EMS, Fire, and Law communications. Adding to the
diversity of communications systems. UPS Battery
Backup. This equipment will be plug and play.
HSGP-SHSP EMS Equipment
Operational
Communication
s
Sustain Shareable No 358,381 358,381
IJ #9 Goal #6 Subaward 007
Explosive Device Mitigation and
Remediation Equipment EOD ROBOT HSGP-SHSP LE Equipment
On-scene
Security,
Protection, and
Law
Sustain Shareable No 112,073 112,073
IJ #9 Goal #6 Subaward 008 Training LE Training: Purchase of specialized training specific to
breaching and the reaction to high intensity situations HSGP-SHSP LE Training
Interdiction
and Disruption Sustain Shareable No 10,000 10,000
IJ #2 Goal #2 Subaward 009 Video Infrastructure Video Assessment Systems for Detection HSGP-SHSP LE Equipment
Physical
Protective
Measures
Sustain Shareable FY17; IJ#2 205,000 205,000
IJ #2 Goal #2 Subaward 010 Video Infrastructure Project
Law Enforcement/Anti-Terrorism Planning: Video
Infrastructure Protection Program grant
manager/administrator
HSGP-SHSP LE Organization
Physical
Protective
Measures
Sustain Shareable FY17; IJ#2 25,000 25,000
Core
CapabilitySolution Area Capability
BuildingProject Title
Amount
Approved
Previous
Project Description
Total
Budgeted
Cost
County of Fresno
019-000000
2019-0035
Direct /
Subaward
Funding
Source
Project
Number
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
State
GoalsIJ Percentage
Expended
Total
Approved
Remaining
Balance
atDate & Initials
(Prog. REP.):
PROJECT LEDGER
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests. Subrecipients may be asked to
revise and/or re-submit any altered Financial Management Forms Workbook.
Deployable /
Shareable
Supports Prev
Awarded
Investment?
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
LEDGER TYPE:
Subgrant
Performance
Period
September 1, 2019
May 31, 2022
Discipline
HSGP 97.067
12/4/2019
Amount This
Request
Initial Application
Today's Date:12/4/2019
CFDA #
Approval: Cal
OES ONLY
Match Amount
FMFW v1.19 - 2019
Start Date:
End Date:
- - - - -
n/a
County of Fresno
Subgrant
Performance
Period
Initial Application
Date & Initials
(Prog. REP.):
September 1, 2019
May 31, 2022
12/4/2019
019-000000 December 4, 2019
Expenditure
Category
Budgeted
Cost
Amount
Approved
Previous
Amount This
Request
Approval: Cal
OES ONLY at
Total
Approved
Remaining
Balance
REIMB
Request #
2019-0035
Planning Activity Funding
Source Discipline
Part of a
Procurement
over 250k
Sole Source
InvolvedFinal ProductSolution Area
Sub-Category
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
Project
Number
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PLANNING
CFDA #HSGP 97.067
LEDGER
TYPE:
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
Today's Date:
Direct/Subaward
FMFW v1.19 - 2019
Start Date:
End Date:
25,000 - - - 25,000
10 Subaward Video Infrastructure Protection Program grant
manager/administrator HSGP-SHSP LE Equip/Resource
/Project Mgt.Staff No Staffing 25,000 25,000
Total
Approved
Expenditure
Category
Certification
on File
Project
Number OrganizationDirect/Subaward Funding
Source Discipline
December 4, 2019
Remaining
Balance
Solution Area
Sub-Category Detail Budgeted
Cost
Amount
Approved
Previous
Approval: Cal
OES ONLY
Date & Initials
(Prog. REP.):12/4/2019 at
2019-0035
REIMB
Request #
Amount This
Request
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
ORGANIZATION
CFDA #HSGP 97.067
LEDGER
TYPE:Initial ApplicationCounty of Fresno
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
May 31, 2022
Subgrant
Performance
Period
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
Today's Date:
September 1, 2019
019-000000
FMFW v1.19 - 2019
Start Date:
End Date:
1,015,454 - - - - 1,015,454
003 Bendix King P150 CMD P25 compliant
Radio (80)
06CP-01-
PORT
Radio,
Portable Yes HSGP-SHSP FS
Interoperable
Communicatio
ns Equipment
Deployable No No No hold
indicated 200,000 200,000
004 Structural Firefighter Helmets (50) 01SF-01-
HLMT
Helmet,
Protective,
Proximity Fire
Fighting,
NFPA 1971
N/A HSGP-SHSP FS
Personal
Protective
Equipment
Deployable No No No hold
indicated 40,000 40,000
004 Structural Firefighter Gloves (100) 01SF-01-
GLOV
Gloves,
Protective,
Structural
Fire Fighting,
N/A HSGP-SHSP FS
Personal
Protective
Equipment
Deployable No No No hold
indicated 20,000 20,000
004 Structural Firefighter Hoods (80) 01SF-01-
HOOD
Hood,
Protective,
Structural
Fire Fighting,
NFPA 1971
N/A HSGP-SHSP FS
Personal
Protective
Equipment
Deployable No No No hold
indicated 40,000 40,000
006 Voting System Upgrade 04HW-01-
INHW
Hardware,
Computer,
Integrated
Yes HSGP-SHSP EMS Information
Technology Deployable No No EHP 358,381 358,381
005 Mobile Computers (40) 04HW-01-
MOBL
Computer,
Mobile Data N/A HSGP-SHSP FS
Information
Technology Deployable No No No hold
indicated 40,000 40,000
007 EOD Robot (2 EA) 02EX-02TLB Tools, Bomb
Disabling No HSGP-SHSP LE
Explosive
Device
Mitigation and
Remediation
Equipment
Deployable No No No hold
indicated 112,073 112,073
009 Video Assessment Systems ( 1 system
with many components)
14SW-01-
VIDA
Video
Assessment,
Security
System
No HSGP-SHSP LE
Physical
Security
Enhancement
Equipment
Shareable Yes No EHP 205,000 205,000
Equipment Description & (Quantity) AEL# AEL Title
SAFECOM
Consult
Condition &
Disposition
Deployable /
Shareable
Solution Area
Sub-Category
Part of a
Procurement
over 250k
Sole Source
Involved Hold TriggerDisciplineFunding
Source
Amount
Approved
Previous
Deployed
Location
Approval
Date
Invoice
Number VendorProject
Number
019-000000
2019-0035
atDate &
Initials (Prog.
Remaining
BalanceID Tag Number REIMB
Request #
12/4/2019
Acquired Date Budgeted
Cost
Approval: Cal
OES ONLY
Total ApprovedAmount This
Request
May 31, 2022
Today's Date:December 4, 2019
Subgrant
Performance
Period
September 1, 2019
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EQUIPMENT
CFDA#HSGP 97.067Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
County of Fresno
LEDGER
TYPE:Initial Application
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
FMFW v1.19 - 2019
Start Date:
End Date:
10,000 - - - 10,000
008 Subaward
Purchase of specialized training
specific to breaching and the
reaction to high intensity situations
HSGP-SHSP LE Staff Expenses OT/Backfill Classroom 4 No No 10,000 10,000
Expenditure
Category
019-000000
Project
Number
Sole Source
Involved
Identified
Host
Feedback
Number
Training
Activity
Total #
Trainee(s)Direct/Subaward Funding
Source
Solution Area
Sub-Category
Approval: Cal
OES ONLY
May 31, 2022
at
Course Name Discipline Budgeted
Cost
Total
Approved
Amount This
Request
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Today's Date:
County of Fresno
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
TRAINING
Remaining
Balance
12/4/2019
CFDA#
LEDGER
TYPE:
December 4, 2019
Initial Application
HSGP 97.067
2019-0035
September 1, 2019
Amount
Approved
Previous
EHP Approval
Date
Subgrant
Performance
Period
REIMB
Request #
Date & Initials
(Prog. REP.):
Part of a
Procurement
over 250k
FMFW v1.19 - 2019
R
Start Date:
End Date:
- - - - - -
n/a
Subgrant
Performance
Period
County of Fresno
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
LEDGER
TYPE:
019-000000
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EXERCISE
HSGP 97.067CFDA #
Approval: Cal
OES ONLY
Initial Application
December 4, 2019
May 31, 2022
Date & Initials
(Prog. REP.):
2019-0035
September 1, 2019
12/4/2019
Today's Date:
Remaining
Balance
Total
Approved
Amount
Approved
Previous
Sole Source
Involved
REIMB
Request #
at
Project
Number Direct/Subaward Exercise Title
EHP Approval
DateDisciplineSolution Area Sub-
Category
Date of
Exercise Identified Host
Date of AAR
entered into
HSEEP
Funding
Source Exercise Activity Budgeted
Cost
Part of a
Procurement
over 250k
Amount This
Request
Expenditure
Category
FMFW v1.19 - 2019
Start Date:
End Date:
55,565 - - - - 55,565
001 Grant Administration HSGP-SHSP PH Grant Admin Staff Salaries Staffing 55,565 55,565
Expenditure
CategoryActivityFunding
Source Discipline Solution Area
Sub-Category
Subgrant
Performance
Period
Approval: Cal
OES ONLY
Total
Approved
Remaining
BalanceDetail Budgeted Cost
Amount
Approved
Previous
Amount This
Request
Project
Number
REIMB
Request #
County of Fresno
December 4, 2019
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
Date & Initials
(Prog. REP.):12/4/2019
September 1, 2019
May 31, 2022
at
019-000000
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
2019-0035
Today's Date:
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
M&A
CFDA #HSGP 97.067
LEDGER TYPE:Initial Application
FMFW v1.19 - 2019
Start Date:
End Date:
- - - - - -
n/a
Soluation Area
Previous
Match
Expended
Current
Match
REIMB Request
#
Approval: Cal
OES ONLY
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
LEDGER TYPE:
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
019-000000
Total
Obligated
Match
Date & Initials
(Prog. REP.):12/4/2019 at
Project
Number Direct/Subaward Match Description (Include AEL if applicable)
Match by
Funding
Source
Discipline Solution Area
Sub-Category
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
MATCH
CFDA #HSGP 97.067
Initial Application
Total Match
Expended
Remaining
Balance
Percentage
Expended
Expenditure
Category
Type of
Match
County of Fresno
Today's Date:December 4, 2019
Subgrant
Performance
Period
September 1, 2019
May 31, 2022
2019-0035
FMFW v1.19 - 2019
Start Date:
End Date:
5,284 - - - - 5,284
001 HSGP-OPSG HSGP-SHSP Facility &
Administration 10% De Minimis 5,284 5,284
Today's Date:
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
INDIRECT COSTS
CFDA #HSGP 97.067
LEDGER
TYPE:Initial Application
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
Subgrant
Performance
Period
Approval: Cal
OES ONLY
September 1, 2019
May 31, 2022
December 4, 2019
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
County of Fresno
019-000000
2019-0035
12/4/2019 at
REIMB
Request #
Total
Approved
Remaining
BalanceRate Budgeted Cost
Amount
Approved
Previous
Amount This
Request
Funding
Source
Solution Area Sub-
CategoryActivity ICR BaseProject
Number
Date & Initials
(Prog. REP.):
FMFW v1.19 - 2019
Start Date:
End Date:
- - - - - -
n/a
Project
Number
Consulting Firm &
Consultant Name Project & Description of Services Deliverable
Total Cost
Charged to
Grant
Date & Initials
(Prog. REP.):
Billable Hour Breakdown
Expenditure
Category
Approval: Cal
OES ONLY
2019-0035
at
Period of
Expenditure
Fee for
Deliverable
Total Salary &
Benefits charged
for this Reporting
Period
Hourly/Billing
Rate
Total Project
Hours
Solution Area Sub-
CategorySolution Area
September 1, 2019
May 31, 2022
Subgrant
Performance
Period
REIMB
Request #
12/4/2019
LEDGER
TYPE:Initial ApplicationCounty of Fresno
Today's Date:December 4, 2019019-000000
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
CONSULTANT / CONTRACTOR
CFDA #HSGP 97.067
FMFW v1.19 - 2019
Start Date:
End Date:
- - - - -
n/a
Initial Application
Project
Number
Dates of Payroll
PeriodSolution Area
Total Salary &
Benefits charged
for this Reporting
Period
at
Discipline
Approval: Cal
OES ONLY
Solution Area Sub
Category
May 31, 2022
Employee Name Funding
Source
2019-0035
Project/Deliverable Total Cost Charged
to Grant
REIMB
Request #
Total Project
Hours
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PERSONNEL
CFDA #HSGP 97.067
LEDGER TYPE:
County of Fresno
December 4, 2019019-000000
Alterations to this document may result in delayed application approval, modification requests, or reimbursement requests.
Subrecipients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook.
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
Today's Date:
Date & Initials
(Prog. REP.):
Subgrant
Performance
Period
September 1, 2019
12/4/2019
FMFW v1.19 - 2019
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Alterations to this document may result in del.ayed app/lcation approval, modification requests, or reimbursement requests. Subredpients may be asked to revise and/or re-submit any altered Financial Management Forms Workbook. County of Fresno 019-000000 2019-0035 Supporting Information for Reimbursement/Advance of State and Federal Funds This request is for an/a: Initial Application This claim is for costs incurred within the grant expenditure period from and does not cross fiscal years. Under Penalty of Perjury I certify that: AUTHORIZED AGENT September 1, 2019 (Performance Period Start Date) (REIMB or MOD Request #} CFDA #: HSGP 97.067 through Mai'..l.1. 2022 (Performance Period End Date) (Amount This Request) I am the duly authorized officer of the claimant herein. This claim is true, correct, and all expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and assurances. Statement of Certification -Authorized Agent By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812). For HSGP: All equipment and training procured under this grant must be in support of the development or maintenance of an identified team or capability. Ernest Buddy Mendes, Chairman, Board of Supervisors f" __;r~ ~ .--Date re)Q~ 4' Lo 2_,t) Printed Name and Title Please reference the Instructions Page under the "Authorized Agent" section for instructions/address on where to mail workbook FMFW vl.19 -2019 ATTEST: BERNICE E. SEIDEL Clerk of the Board of Supervisors County?! Fresno, State of California By_CS,~ ~
019-000000
2019-0035
PERIOD (Month/Yr. through Month/Yr.):
INDIRECT COST RATE FOR PERIOD:
ICR Base:
Planning -
Organization -
Training -
Exercise -
M&A 52,842 52,842
Sub-Total Eligible Direct Costs 52,842 - 52,842
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Sub-Total Eligible Subaward Costs - - -
52,842
- Total Allowable Indirect Costs
Warning! Decimal usage is not allowed. Attempts to use decimals will prompt error message.
TOTAL APPLICABLE COSTS TO ICR
SUBAWARDS Total Costs Less Excluded Contract Costs
Less Excluded Contract Costs Costs Applicable to ICR
Costs Applicable to ICR
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
INDIRECT COSTS - SUMMARY RECAP OF COSTS CLAIMED
County of Fresno
DIRECT COSTS Total Costs
Alterations to this document may result in delayed application approval, modification requests, or
reimbursement requests. Subrecipients may be asked to revise and/or re-submit any altered Financial
Management Forms Workbook.
CFDA # HSGP 97.067
FMFW v1.19 - 2019
CalOES
GOV E •R N OR'S OFF IC E
OF E M ERGE·N CY SERV I CES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006 ,
as amended by Section 6202(0) of the Government Funding Transparency Act of 2008
(PL 110-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350.
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1. All new federal awards of $25,000 or more as of October 1, 2010 .
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received:
a. 80 percent or more of its annual gross revenues in Federal Awards; and
b. $25,000 ,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable.
Executive Name Title Annual Annual Dollar Total
Salary Value of Benefits Compensation
0
0
0
0
0
1K] Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 Initials E: ti M
CalOE.S
GOV E RNOR "S OFF IC E
OF EM E RGE N CY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
Subrecipient: County of Fresno
Signature of Authorized Agent:£.______y-~~ ,.
Printed Name of Authorized Agent: -'E=r..:....:n..::...es=-=t--=B=-=u=d=dy<-.:..:..;M=e.:....:..nd=-=e::..:::s'-------------
Chairman of the Board of Supervisors
Title: of the County of Fresno Date: c) 1---f j 'l.-01..0
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County f Fresno ,. Sta of California
By J:::,e,._.,
Deputy
Page 2 of 2 Initials £ 61-1
Application/AgreementBetweentheCountyofFresnoandCaliforniaGovernor’sOfficeofEmergencyServices(CALOES)Name:FY2019CalOESHomelandSecurityGrantProgramApplication/Agreement&0001/1000056204607Fund/Subclass:Organization#:RevenueAccount#:4380