HomeMy WebLinkAboutAgreement A-18-708-1 with ReliaStar Life Insurance Company.pdf- 1 -
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FIRST AMENDMENT TO AGREEMENT NO. 18-708
THIS FIRST AMENDMENT TO AGREEMENT 18-708 (hereinafter “Amendment”) is made and
entered into this 15th day of December, 2020, by and between COUNTY OF FRESNO, a Political
Subdivision of the State of California, Fresno, California (hereinafter “COUNTY”), and ReliaStar Life
Insurance Company, a Minnesota Corporation, whose address is 20 Washington Ave. S., Minneapolis,
MN 55401, hereinafter referred to as "CONTRACTOR".
WITNESSETH:
WHEREAS, COUNTY and CONTRACTOR entered into Agreement number 18-708, dated
December 11, 2018 (hereinafter “Agreement”), pursuant to which CONTRACTOR agreed to provide
Life Insurance and Accidental Death and Dismemberment Insurance coverage to COUNTY
employees; and
WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement to add
Employee Assistance Program services for COUNTY employees as a service to be provided by
CONTRACTOR, and update the amount of compensation CONTRACTOR receives from COUNTY.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
1. Section 1 – OBLIGATIONS OF CONTRACTOR of the Agreement, beginning on Page
One (1), Line Sixteen (16) and ending on Page Two (2), Line Fifteen (15), is deleted in its entirety and
replaced with the following:
"1. OBLIGATIONS OF THE CONTRACTOR
A.CONTRACTOR shall provide Class 1 Employees with $10,000 of Life Insurance
coverage and $10,000 of Accidental Death and Dismemberment (hereafter, “AD&D”) Insurance
coverage, with premiums paid by COUNTY. Class 1 Employees include all active COUNTY
employees who participate in a COUNTY-sponsored health insurance plan.
B.CONTRACTOR shall provide Class 2 Employees with $51,000 of Life Insurance
coverage and $51,000 of AD&D Insurance coverage, with premiums paid by COUNTY. Class 2
Employees include all active COUNTY Management employees.
C.CONTRACTOR shall provide Class 3 Employees with $250,000 of Life
Agreement No. 18-708-1
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Insurance coverage and $250,000 of AD&D Insurance coverage, with premiums paid by COUNTY.
Class 3 Employees include all active COUNTY Senior Management employees, Department Heads,
and Elected Officials.
D. CONTRACTOR shall provide optional life insurance coverage to all active
COUNTY employees in the amount of $100,000; premiums to be paid by the covered employee, as
set forth in Subsection D of Section 5 (Compensation & Invoicing).
E. CONTRACTOR shall provide optional life insurance to the spouses of active
COUNTY employees in the amount of $50,000. Spousal eligibility is contingent upon participation by
the employee in optional life insurance coverage as provided in Section 1.D., above; premiums to be
paid by the covered employee, as set forth in Subsection D of Section 5 (Compensation & Invoicing).
F. CONTRACTOR shall provide optional life insurance to the children of active
COUNTY employees in the amount of $10,000. A child’s eligibility is contingent upon the child being
twenty-six (26) years of age or younger, and participation by the employee in optional life insurance
coverage as provided in Section 1.D., above; premiums to be paid by the covered employee, as set
forth in Subsection D of Section 5 (Compensation & Invoicing).
G. CONTRACTOR shall provide Level 1 Funeral Planning & Concierge Services,
as well as Travel Assistance Services, as set forth in Exhibit A, to all active COUNTY employees who
receive life insurance coverage under this Agreement. There will be no additional charge for these
Services.
H. With regards to eligibility of coverage, in the event of a discrepancy between the
foregoing provisions and the terms of the CONTRACTOR’S Insurance Policies, the terms of the
Policies will govern.
I. CONTRACTOR shall provide Employee Assistance Program (EAP) services, as
set forth in Exhibit F, attached hereto and incorporated herein by this reference, through its
subcontractor ComPsych Corporation. These EAP services shall be provided pursuant to the terms of
this Agreement. The COUNTY shall look to the CONTRACTOR for compliance with this Agreement
and not deal directly with any subcontractor, except as specifically provided herein. Premiums to
CONTRACTOR for EAP services shall be as set forth in Subsection E of Section 5 (Compensation &
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Invoicing).”
2. Section 5 – COMPENSATION & INVOICING of the Agreement, beginning on Page
Three (3), Line Thirteen (13) and ending on Page Five (5), Line Two (2), is deleted in its entirety and
replaced with the following:
"5. COMPENSATION & INVOICING: COUNTY agrees to pay CONTRACTOR and
CONTRACTOR agrees to receive insurance premiums as follows:
A. Class 1 Employees: $0.35 per covered employee per biweekly pay period.
B. Class 2 Employees: $1.79 per covered employee per biweekly pay period.
C. Class 3 Employees: $8.77 per covered employee per biweekly pay period.
D. Employees and their spouse and/or eligible children who choose to enroll in a
supplemental life insurance policy shall pay the insurance premium subject to the following monthly
rates per $1,000 of coverage, based on their age:
1) Under 25 years of age: $0.06;
2) 25-29 years of age: $0.07;
3) 30-34 years of age: $0.08;
4) 35-39 years of age: $0.11;
5) 40-44 years of age: $0.16;
6) 45-49 years of age: $0.23;
7) 50-54 years of age: $0.37;
8) 55-59 years of age: $0.60;
9) 60-64 years of age: $0.94;
10) 65-69 years of age: $1.76; and
11) 70 years of age and older: $2.85.
12) All children of the employee: $0.14
E. EAP Services: COUNTY shall pay CONTRACTOR for EAP services provided at
the rate of $0.65 per permanent, active COUNTY employee per month.
CONTRACTOR shall submit a monthly electronic invoice for EAP services to the
County of Fresno Department of Human Resources. CONTRACTOR agrees that payment of said
1 invoice will be made no sooner than forty-five (45) days from date of receipt of invoice by the
2 COUNTY . Premiums for life insurance and AD&D insurance shall be remitted by COUNTY to
3 CONTRACTOR no sooner than 45 days after the last calendar day of the month in which premiums
4 are collected.
5 With regards to eligibility of coverage , in the event of a discrepancy between the
6 foregoing provisions and the terms of the CONTRACTORS Insurance Policies , the terms of the
7 Policies will govern .
8 In no event shall the cost to COUNTY for services performed under this Agreement be
9 in excess of $660 ,000 during the term of this Agreement. However, there is no aggregate limit on the
1 O amount that CONTRACTOR may receive from employees who purchase optional life insurance from
11 CONTRACTOR as described in Sections 1.D through 1.F of this agreement. It is understood that all
12 expenses incidental to CONTRACTOR'S performance of services under this Agreement shall be
13 borne by CONTRACTOR."
14 COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend the
15 Agreement and , that upon execution of this Amendment , the Agreement and this Amendment together
16 shall be considered the Agreement.
17 The Agreement , as hereby amended , is ratified and continued . All provisions , terms ,
18 covenants , conditions and promises contained in the Agreement and not amended herein shall remain
19 in full force and effect. This Amendment shall become effective January 1, 2021.
20 EXECUTED AND EFFECTIVE as of the date first above set forth.
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CONTRACTOR
Mona Zielke , Vice President
25 Print Name & Title
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20 Washington Ave S
Minneapolis , MN 55401
Mailing Address
COUNTY OF FRESNO
ATTEST:
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8 FOR ACCOUNTING USE ONLY:
9 Fund: 1060
1 O Subclass: 10000
11 ORG : 89250200
12 Account: 7295
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ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
By : See page four for Attestation --------------Deputy
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Exhibit F
Page 1 of 3
County of Fresno Employee Assistance Program
Scope of Work
ReliaStar Life Insurance Company, through its subcontractor ComPsych Corporation, shall
provide an employee assistance program to County of Fresno employees, as set forth below:
1. Counseling Services
a. Provide up to three (3) face to face counseling sessions per person per issue per rolling 6-
month period for the County’s employees and their family/household members.
b. Provide unlimited telephonic consulting for the County’s employees and their
family/household members.
c. Upon request, provide or make a referral to a bilingual counselor according to the language
needs of the employee or family/household member. Languages needed include, English,
Spanish, Hmong, and Laotian.
d. Maintain a toll-free telephone number accessible on a 24-hour, 7 days per week basis, where
Professional EAP counselors shall provide live, immediate crisis telephone counseling. These
services should be provided in multiple languages, including English, Spanish, and Hmong.
e. Maintain a website where employees may access services, information, webinars, etc.
f. Provide substance abuse case management and support for return-to-work transition.
g. Provide direct supervisory referrals for work performance problems.
2. Work/Life services
a. Provide personalized attention and resources that cover all aspects of work-life needs,
including:
i. Child care
ii. Education
iii. Adoption
iv. Pet care
v. Elder care
vi. Personal convenience services
b. Provide legal information and assistance for a broad range of legal issues with:
i. Immediate, confidential access to staff attorneys
ii. Unlimited telephonic and online access to legal information from licensed attorneys
iii. Access to a credentialed national network of lawyers for in-person consultation
iv. Referral to lawyers in the community at discounted fees
v. Comprehensive legal resource database
vi. Wide variety of no-cost legal options
c. Provide access to financial experts in many areas of money management and planning with:
i. Unlimited telephonic and online access
ii. On-staff CPAs and other financial experts
Exhibit F
Page 2 of 3
iii. Nationwide network of Certified Financial Planners
iv. User-friendly online financial planning tools
v. Recommended books and articles
vi. Student Loan resources and guidance
3. On-Site and/or Live Services
a. Provide a bank of 110 hours of on-site and/or live service as described below. ComPsych
agrees that the aforementioned bank shall not be reduced by the travel time of the
professionals providing the services described below.
b. Conduct critical incident stress debriefings for traumatic events, including death of an
employee, workplace accidents, natural disasters and violence in the workplace within 24
hours of urgent requests or within five (5) days for non-urgent requests. A minimum of two
(2) hours per incident for each debriefing shall be provided.
c. Send, at minimum, one (1) representative to the County’s annual Open Enrollment fairs to
assist with explanation of services and provide promotional materials. Typically, the County
has one (1) major health and wellness fair and several satellite fairs over the course of a one-
week period during the Open Enrollment period.
d. Provide customized on-site and/or webinar training on a variety of subjects including, but not
limited to, mental health, financial, legal, emotional and wellness topics.
e. Provide on-site and/or web-based training to supervisors and managers on employment
related issues.
f. Attendance minimums must be no higher than the following:
i. In-person trainings: 15 attendees
ii. Webinars: 10 attendees
g. Conduct biweekly live webinar orientation sessions to introduce the benefits of the program
to new employees. Alternatively, produce a recorded orientation session, which should be
no more than 15 minutes.
4. Administration/Transition
a. Provide a designated account manager, who will report to the Director of Human Resources
or their designee.
i. The account manager shall return emergency calls/emails within 30 minutes and
routine calls/emails within 24 hours.
b. Provide quarterly utilization reports with executive overview; annual cost analysis availability
upon request, and full color graphs and charts that display key metrics and demographic data.
c. If applicable, a transition plan for services that are in progress at the time of change-over from
the existing employee assistance provider to the new service provider shall be provided.
Exhibit F
Page 3 of 3
5. Program Promotion
a. Consult with and make recommendations to, County staff regarding the implementation,
promotion and administration of EAP services.
b. Provide, at its expense, the following promotional materials:
i. Printed, color promotional materials as well as online access to all marketing
materials for electronic distribution. Such materials shall include, but are not limited
to, posters, brochures, flyers, and wallet cards.