HomeMy WebLinkAbout28102DATE: 8.12 .2015
Contract No: P-10-476-H Vendor Number: 0000007278
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Contract Title: MOU Membership Dues Name/Address: CA VACS Association
forVACS 160 South Van Ness Avenue
San Francisco , CA 94103
Contract Period: 7.1.2015 -6.30.2016 Representative: Joseph A. Quartell
Using Agencies: DSS Phone No: 415 .503.4880
Email: joseph.quartell@sfgov .org
Terms: N45 Buyer Name: Louann Jones
Total Contract Amt: $13,727.92
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Requisition No: 5611600008 Org No: 56108550
Bid No/Reference: Supersedes:
RENEWAL/
D NEW ~ EXTENSION D ADJUSTMENT 4.26.16
DESCRIPTION : CVA contracts with the County of Ventura to maintain the VACS system
CONTRACT TERM: 1 YEAR ANNUAL RENEWAL
SPECIAL INSTRUCTIONS: Payment address : County of Ventura
800 S Victoria Ave
Ventura, CA 93009
DISTRIBUTION: COMPLETED BY DATE
DEPARTMENT: DSS -------
REQUISITIONER: Andrew Cervantes
Contact: Ed Althof 805.650.4024
ed .althof@ventura .org
C OMPLETED BY
TICK DATE
DATE
12.30.2014
MEMORANDUM OF UNDERSTANDING
FOR MEMBERSHIP
California YACS Association and County of Fresno
A. The California Y ACS Association (hereinafter, "CYA") was established to pool member Counties'
experiences and knowledge regarding the Ventura Automated Collection System ("V ACS") to maximize
the systems' accuracy and usefulness in a fiscally responsible manner. The system may be used to track
fiscal account management by member counties. The Association serves as the arena where member
counties work jointly to accomplish this purpose. Counties have the responsibility for working with its
respective Y ACS users to plan enhancements, share operating experiences, and coordinate Association
activities through the CVA Chairperson.
B. The intent of this Memorandum of Understanding is to establish a mechanism for sharing available
Electronic Data Processing (EDP) funding for the purpose of enhancements to the V ACS system and to
establish an agreement between the member counties and the CVA. The hardware and local area network
(LAN) maintenance costs are the responsibility of individual counties.
C. Under the terms of Article IX of the Bylaws, as adopted by the California VACS Association, attached
hereto and made apart hereof as Exhibit "A", each member county shall be responsible for an agreed upon
share of the cost of annual ON GOIN(} SOFTWARE MAINTENANCE SYSTEM ENHANCEMENTS,
AND TELEPHONE SUPPORT provided by the VACS contractor.
D. Services that are not covered by this Memorandum of Understanding will be negotiated separately
between individual member counties and the VACS contractor with the terms finalized for each project.
E. Under this Memorandum of Understanding there are two services and cost levels identified as CAL WIN
and NON CAL WIN counties. It has been identified that there are additional costs for CAL WIN counties
for interface and support provided by the V ACS contractor.
F. This Memorandum of Understanding is effective July I, 2015 through June 30, 2016 upon signature.
G. This Memorandum of Understanding is contingent upon Fresno County receiving local budget funding
approval, and the approval of its Board of Supervisors or authorized designee, as applicable.
H. The total approved cost for this agreement is not to exceed $13,727.92 and be payable directly to the
CONTRACTOR (County of Ventura) and be reviewed and adjusted on an annual basis.
I. Member Counties: Fresno, Orange, Placer, San Francisco, San Luis Obispo, San Mateo, Santa Clara,
Santa Cruz, Solano, Sonoma, Tulare, Ventura, and Yolo.
J. Contact Information for CONTRACTOR:
Ed Althof
Ventura County IT Services
Victoria A venue, L# 1100
Ventura, CA 93009
Ed .Althof,@,ventura .org
(805) 650-4024
For CALIFORNIA VACS ASSOCIATION:
Joseph A. Quartell
Investigations Division
San Francisco Human Services Agency
160 South Van Ness Avenue
San Francisco, CA 94103
Joseph.Quartell@sfgov.org
( 415) 503-4880
MEMORANDUM OF UNDERSTANDJNG
FOR MEMBERSHIP
California V ACS Association and County of Fresno
REVIEWED AND APPROVED:
County of Fresno
Date
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California V ACS Association
Joseph A. Quartell, Chairperson
Date: June 1, 2015
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