The URL can be used to link to this page

Home My WebLink About27803Contract No.: P-15-060-P Contract Title: 55 GPS Units and Monthly Service Contract Period: 3/1/15 -2/28/18 Using Agencies: Fleet Terms: Net 45 Days Total Contract Amt.: $44,008.62 Buyer Name: Debbie Scharnick DATE:3/23/15 Vendor Number: Name/Address: Representative: Phone No.: Email: 264909 Assetworks 988 Old Eagle School Rd Ste 1215 Wayne, PA 19087 Lynn Sons (610) 687-9202 Joseph.keefe@assetworks.com Requisition No: 8911500525 ~---------------------Org: 8910 ------------------------------------ Supersedes: IT] NEW L___ _ _JI RENEWAL I ADJUSTMENT IT] TICKDATE 11120117 I REFERENCE (RFQ# I RFP# I PO#) DESCRIPTION: Purchase 55 GPS units and monthly service SPECIAL INSTRUCTIONS: DISTRIBUTION: Completed By: Date: Completed By: Date DEPARTMENT: _F_Iee-'-t ________ _ REQUISITIONER: Allen Moore AssetWorks, Inc. Attn: Lynn Sons ZOI5 ~iA!~ 23 rJ'i 9: 21 County of Fresno INTERNAL SERVICES DEPARTMENT ROBERT BASH, DIRECTOR -CIO Facility Services Fleet Services Graphics Information Technology Purchasing Security Telecommunications PROCUREMENT AGREEMENT Agreement Number P-15-060-P March 6, 2015 998 Old Eagle School Road, Suite 1215 Wayne, PA 19087 The County of Fresno (County) hereby contracts with AssetWorks, Inc. (Contractor) to purchase fifty-five (55) GPS units and provide monthly service in accordance with the text of this agreement and Attachment "A", by this reference made a part hereof. TERM: This Agreement shall become effective March 1, 2015 and shall remain in effect through Feb 28, 2018. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment "A" attached, at the rates set forth in Attachment "A". ORDERS: Orders will be placed on an as-needed basis by County of Fresno Fleet Services under this contract. PRICES: Prices shall be firm for the contract period. Any pricing changes which may take place during the life of the contract must be submitted in writing to the County of Fresno Purchasing Manager and received no less than thirty (30) days prior to becoming effective. MAXIMUM: In no event shall monthly services fees paid under this Agreement be in excess of thirty thousand three hundred fifty-six dollars and four cents ($30,356.04). In no event shall the purchase of units and harness, including shipping, handling, and sales tax be in excess of thirteen thousand, six hundred fifty-two dollars and fifty-eight cents ($13,652.58). County shall not pay Contractor in excess of a combined total under this Agreement of forty-four thousand eight dollars and sixty-two cents ($44,008.62). ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. 4525 E. Hamilton Avenue 1 Fcesno, Califocnia 93702-45991 (559) 600-7110 1 Fax (559) 600-7126 PROCUREMENT AGREEMENT NUMBER: P-15-060-P AssetWorks, Inc. March 6, 2015 Page 2 DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be delivered complete as specified. All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County. The prices paid by County shall be considered the prevailing market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not meet specifications, will be at the expense of Contractor. INVOICING: An itemized invoice in duplicate shall be mailed to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. The Agreement number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days. INVOICE TERMS: Net forty five (45) days from the receipt of invoice. TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. LIABILITY: The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses, causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following G:\PUBLIC\CONTRACTS & EXTRACTS\P\P-15-060-P AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-15-060-P AssetWorks, Inc. March 6, 2015 Page 3 insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A. Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B. Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used in connection with this Agreement. C. Professional Liability If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D. Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Within Thirty (30) days from the date Contractor signs and executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno -Fleet Services, Attn: Allen Moore, 4551 E. Hamilton Avenue, Fresno, CA 93702, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under G:\PUBLIC\CONTRACTS & EXTRACTS\P\P-15-060-P AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-15-060-P AssetWorks, Inc. March 6, 2015 Page4 Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. COMING ON COUNTY PROPERTY TO DO WORK Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding Attachment "A"); and (2) Attachment "A". G:\PUBLIC\CONTRACTS & EXTRACTS\P\P-15-060-P AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-15-060-P AssetWorks, Inc. March 6, 2015 Page 5 GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. Please acknowledge your acceptance by returning all pages of the signed original of this Agreement to my office, retaining a copy for your files. Please refer any inquiries in this matter to Debbie Scharnick, Purchasing Tech I, at (559) 600- 7111 or dscharnick@co.fresno.ca.us FOR THE COUNTY OF FRESNO ~£~ ~rnuelle Purchasing Manager 4525 East Hamilton Avenue Fresno, CA 93702-4599 Date: 3r-~-\S:: GEC:DLS:ssj G:\PUBLIC\C~CTS & EXTRACTS\P\P-15-060-P AGREEMENT.DOC PROCUREMENT AGREEMENT NUMBER: P-15-060-P AssetWorks, Inc. March 6, 2015 CONTRACTOR TO COMPLETE: Company: Type of Entity: 0 Individual 0 Sole Proprietorship 0 Corporation Signed by: Print Name and Title Signe.~9 by: ~Jt)ht7 Print Name and Title J\(' Limited Liability Company 0 Limited Liability Partnership 0 General Partnership Date Page 6 1 f v ft_j_ ~ & JiLt!1 f(JZ I ()j tLtj~ Pc'-I 1 (J /4- Address r 1 City State Zip (b·~a & fil-1_Ju ]_ TELEPHONE NUMBER 0 (G/)d 1 1--1 c:z Yv .;- FAX NUMBER E-MAIL ADDRESS ACCOUNTING USE ONLY ORG No.: 8910 Account No.: 7307 Requisition No.: 8911500520 (08/14) G:\PUBLIC\CONTRACTS & EXTRACTS\P\P-15-060-PAGREEMENT.DOC P-15-060-P Attachment A AssetWORKS County of Fresno Order Form Number: Date: 030215 3-2-2015 This Order Schedule is issued pursuant to NJPA Contract 051613 covering Maintenance and Professional Services Agreement(s) between AssetWorks LLC (successor in interest to AssetWorks, Inc.) and the above named customer. Parties agree to be bound by those terms and conditions. Pricing below is valid provided this Order form is signed by customer on or by June 2, 2015. Contact Name: Allen Moore Contact Phone: 559.600.7530 Contact Email: amoore@co.fresno.ca.us HARDW.i-\RE Device Model5500w/harness Shipping and Handling Installation MONTHLY SERVICE Device Subtotal Model 5500 light or Heavy Duty (includes integration) subtotal Minimum 12 month contract paid annually in advance. Quantity Each Total 87 $143.00 $12,441.00 87 $2.00 $174.00 87 $84.50 $7,351.50 $19,966.50 Units Monthly Fee Total Monthly Service Fee 87 $22.04 $1,917.05 $1,917.05 12 Month Total $23,004.54 In the event Customer's business practices require that Customer issue a purchase order number prior to payment of any AssetWorks invoices issued under this Agreement, then such purchase order number must be entered below. Customer's execution of the Order Form without designating a purchase order number shall be deemed Customer's acknowledgement that no purchase order number is required for payment of invoices hereunder. Purchase Order Number: ____ _ Amount: $42,971.04 Accepted by Customer: Please email or fax this signed document and your Purchase Order to: Joe Keefe Tel: 720.633.3043 I Fax: 720.247.9001 fjoseph.keefe@assetworks.com