HomeMy WebLinkAbout27750DATE:
Contract No: P-15-061-0 Vendor Number: 0000158765
Contract Title: Hauling & Disposal of
Regulated Universal Waste
Contract Period: 2.20.2015 2.19.2016
Using Agencies: Facility Services
Terms: N45
Total Contract Amt: $50,000.00 ~~~------------------
Requisition No: 1321501076
Name/Address:
Representative:
Phone No:
Email:
Buyer Name:
Org No:
------------------------------
T&M Hazardous Waste
Management
PO Box 3024
Pinedale, CA 93650
Bill Raterman
559.435.2331
tandmhazwaste@hotmail.com
Louann Jones
8935 1045
Bid No/Reference: 926-5332 -----------------------------Supersedes:
[!]NEW D RENEWAU
EXTENSION D ADJUSTMENT 12.1.15 TICK DATE
DESCRIPTION: Pickup and disposal of regulated universal waste fluorescent lamps and hazardous waste light ballasts
-Includes transportation and labor costs and required tracking paperwork
-Includes storage drums costs
CoNTRACT TERM: 1 + 1 + 1
SPECIAL INSTRUCTIONS:
DISTRIBlJTION: COMPLETED BY DATE COMPLETED BY DATE
DEPARTMENT: Facilities -------------
REQUISITIONER: Fenix Batista
!2.30.20!4
County of Fresno
INTERNAL SERVICES DEPARTMENT
ROBERT BASH, DIRECTOR -CIO
Facility Services Fleet Services Graphics
Information Technology Purchasing
Security Telecommunications
PROCUREMENT AGREEMENT
Agreement Number P-15-061-0
February 23, 2015
0 ODO i5s? J lp 't::;:
T&M Hazardous Waste Management LLC
Attn: Bill Raterman
PO Box 3024
Pinedale, CA 93650
The County of Fresno (County) hereby contracts with T&M Hazardous Waste Management LLC
(Contractor) to provide hauling and disposal services of regulated universal waste in
accordance with the text of this agreement, Attachment "A", County of Fresno Request for
Quotation No: 926-5332 and the attached contractors response to County of Fresno Request for
Quotation No: 926-5332 by this reference made a part hereof.
TERM: This Agreement shall become effective February 20, 2015 and shall remain in effect
through February 19, 2016.
EXTENSION: This Agreement may be extended for two (2) additional one (1) year periods by
the mutual written consent of all parties.
MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The
County reserves the right to increase or decrease orders or quantities.
CONTRACTOR'S SERVICES: Contractor shall perform the services as described in
Attachment "A" attached, at the rates set forth in Attachment "A".
ORDERS: Orders will be placed on an as-needed basis by the Facilities Services Division
under this contract.
PRICES: Prices shall be firm for the contract period. Any pricing changes which may take place
during the life of the contract must be submitted in writing to the County of Fresno Purchasing
Manager and received no less than thirty (30) days prior to becoming effective.
MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in
excess of fifty thousand dollars ($50,000.00).
4525 E. Hamilton Avenue 1 Fresno, california 93702-45991 (559) 600-7110 1 Fax (559) 600-7126
PROCUREMENT AGREEMENT NUMBER: P-15-061-0
T&M Hazardous Waste Management LLC
February 23, 2015
Page 2
ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this
Agreement as deemed necessary. Such additions shall be made in writing and signed by both
parties.
DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders
shall be delivered complete as specified. All orders placed before Agreement expiration shall
be honored under the terms and conditions of this Agreement.
DEFAULT: In case of default by Contractor, the County may procure the articles/services from
another source and may recover the loss occasioned thereby from any unpaid balance due the
Contractor or by any other legal means available to the County. The prices paid by County shall
be considered the prevailing market price at the time such purchase is made. Inspection of
deliveries or offers for delivery, which do not meet specifications, will be at the expense of
Contractor.
INVOICING: An itemized invoice in duplicate shall be mailed to requesting County department
in accordance with invoicing instructions included in each order referencing this Agreement.
The Agreement number must appear on all shipping documents and invoices. Invoice terms
shall be Net 45 Days.
INVOICE TERMS: Net forty five (45) days from the receipt of invoice.
TERMINATION: The County reserves the right to immediately terminate this Agreement upon
written notice to the Contractor. In the event of such termination, the Contractor shall be paid
for satisfactory services or supplies provided to the date of termination.
LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations
whether they be Federal, State or municipal, which may be applicable to Contractor's business,
equipment and personnel engaged in service covered by this Agreement.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with
the purchased goods are incorporated herein by reference. In addition, the Contractor shall
maintain in good and legible condition all books, documents, papers, data files and other
records related to its performance under this contract. Such records shall be complete and
available to Fresno County, the State of California, the federal government or their duly
authorized representatives for the purpose of audit, examination, or copying during the term of
the contract and for a period of at least three years following the County's final payment under
the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later.
Such records must be retained in the manner described above until all pending matters are
closed.
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations under
this Agreement.
Indemnify, save and hold harmless, and at County's request defend the County, its officers,
agents and employees from any and all claims for damage or other liability, including costs,
expenses, causes of action, claims or judgments resulting out of or in any way connected with
Contractor's performance or failure to perform by Contractor, its agents, officers or employees
under this Agreement.
G:\PUBLIC\CONTRACTS & EXTRACTS\0\P-15-061-0AGREEMENT.DOC
PROCUREMENT AGREEMENT NUMBER: P-15-061-0
T&M Hazardous Waste Management LLC
February 23, 2015
INSURANCE:
Page 3
Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third
parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance
pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability
Commercial General Liability Insurance with limits of not less than One Million Dollars
($1 ,000,000.00) per occurrence and an annual aggregate of Two Million Dollars
($2,000,000.00). This policy shall be issued on a per occurrence basis. County may require
specific coverage including completed operations, product liability, contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
necessary because of the nature of the contract.
B. Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than
Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand
Dollars ($500,000.00) per accident and for property damages of not less than Fifty
Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five
Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned
vehicles used in connection with this Agreement.
C. Professional Liability
If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in
providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual
aggregate.
D. Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the
County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such
coverage for additional insured shall apply as primary insurance and any other insurance, or
self-insurance, maintained by County, its officers, agents and employees shall be excess only
and not contributing with insurance provided under Contractor's policies herein. This insurance
shall not be cancelled or changed without a minimum of thirty (30) days advance written notice
given to County.
Within Thirty (30) days from the date Contractor signs and executes this Agreement,
Contractor shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno -Facilities Services, Attn:
Fenix Batista, 4590 E. Kings Canyon, Fresno, CA 93702 stating that such insurance
coverage have been obtained and are in full force; that the County of Fresno, its officers, agents
and employees will not be responsible for any premiums on the policies; that such Commercial
General Liability insurance names the County of Fresno, its officers, agents and employees,
G:\PUBLIC\CONTRACTS & EXTRACTS\O\P-15-061-0 AGREEMENT.DOC
PROCUREMENT AGREEMENT NUMBER: P-15-061-0
T&M Hazardous Waste Management LLC
February 23, 2015
Page4
individually and collectively, as additional insured, but only insofar as the operations under this
Agreement are concerned; that such coverage for additional insured shall apply as primary
insurance and any other insurance, or self-insurance, maintained by County, its officers, agents
and employees, shall be excess only and not contributing with insurance provided under
Contractor's policies herein; and that this insurance shall not be cancelled or changed without a
minimum of thirty (30) days advance, written notice given to County.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided,
the County may, in addition to other remedies it may have, suspend or terminate this Agreement
upon the occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of California.
Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
COMING ON COUNTY PROPERTY TO DO WORK
Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability
Insurance with limits of not less than $500,000 per occurrence.
INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed
by Contractor under this Agreement, it is mutually understood and agreed that Contractor,
including any and all of Contractor's officers, agents, and employees will at all times be acting
and performing as an independent contractor, and shall act in an independent capacity and not
as an officer, agent, servant, employee, joint venturer, partner, or associate of the County.
Furthermore, County shall have no right to control or supervise or direct the manner or method
by which Contractor shall perform its work and function. However, County shall retain the right
to administer this Agreement so as to verify that Contractor is performing its obligations in
accordance with the terms and conditions thereof. Contractor and County shall comply with all
applicable provisions of law and the rules and regulations, if any, of governmental authorities
having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to
employment rights and benefits available to County employees. Contractor shall be solely liable
and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, Contractor shall be solely responsible and save County harmless from all
matters relating to payment of Contractor's employees, including compliance with Social
Security, withholding, and all other regulations governing such matters. It is acknowledged that
during the term of this Agreement, Contractor may be providing services to others unrelated to
the County or to this Agreement.
NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor
their rights or duties under this Agreement without the written consent of the other party.
AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and
the County with respect to the subject matter hereof and supersedes all previous negotiations,
proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids
and understandings of any nature whatsoever unless expressly included in this Agreement.
This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement
may be amended only by written addendum signed by both parties.
G:\PUBLIC\C~CTS & EXTRACTS\0\P-15-061-0AGREEMENT.DOC
PROCUREMENT AGREEMENT NUMBER: P-15-061-0
T&M Hazardous Waste Management LLC
February 23, 2015
Page 5
INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which
constitute this Agreement, the inconsistency shall be resolved by giving precedence in the
following order of priority: (1) the text of this Agreement (excluding Attachment "A", County's
Request for Quotation No. 926-5332 and the Contractor's Quote in response thereto); (2)
Attachment "A"; (3) the County's Request for Quotation No. 926-5332 and (4) the Contractor's
quotation made in response to County's Request for Quotation No. 926-5332.
GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the
laws of the State of California. Venue for any action shall only be in County of Fresno.
Please acknowledge your acceptance by returning all pages of the signed original of this
Agreement to my office, retaining a copy for your files.
Please refer any inquiries in this matter to Louann Jones, Purchasing Technician II, at (559)
600-7118 or ljones@co.fresno.ca.us.
FOR THE COUNTY OF FRESNO
Purchasing Manager
4525 East Hamilton Avenue
Fresno, CA 93702-4599
Date: ..).-~5-ls--
GEC:LMJ:ssj
G:\PUBLIC\CONTRACTS & EXTRACTS\0\P-15-061-0AGREEMENT.DOC
PROCUREMENT AGREEMENT NUMBER: P-15-061-0
T&M Hazardous Waste Management LLC
February 23, 2015
CONTRACTOR TO COMPLETE:
Type of Entity:
0 Individual
0 Sole Proprietorship
0 Corporation
Signed by: ~~~
8,'(/ f/;fe£M4rV I &~~~
Print Name and Title
Signed by:
Print Name and Title
Address
~Limited Liability Company
0 Limited Liability Partnership
0 General Partnership
2-2~-/S
Date
City State Zip
Page 6
(56"~ :Z.6t-Of'7v
TELEPHONE NUMBER FAX NUMBER
1-~,dm .h#Ztc?A-Sb-c 6?/avfM~t. ~*'
E-MAIL ADDRESS
~~ o/3-5-2.331
ACCOUNTING USE ONLY
ORG No.: 89351045
Account No.: 7220
Requisition No.: 1321501076
(08/14)
G:\PUBLIC\CONTRACTS & EXTRACTS\0\P-15-061-0 AGREEMENT.DOC
T &M Haz~ Jous Waste Manager :nt, LLC
PO Box 3024 Pinedale, CA 93650
Phone (559) 435-2331
February 2, 2015
Mr. Penix Batista
Facilities Services Manager
Fresno County Department of General
Services, Facility Services
4590 E. Kings Canyon
Fresno, CA 93702
Dear Mr. Batista:
Per your request, listed below is current pricing to handle, haul and dispose of Regulated
"Universal" Waste Fluorescent Lamps and Hazardous Waste Light Ballasts:
Fluorescent Lamps:
1. Straights:
2. U-Tubes, Compacts, Circular, etc.
3. HID, High Pressure Sodium, etc.
4. Transportation
5. Labor (waste packaging, palletizing, etc.)
Non-PCB Ballasts:
1. Disposal
2. Transportation
3. Labor (waste packaging, etc.)
*Labor charges not normally incurred.
Supplies/Equipment:
1. 55 gal Metal Open Top Hazardous Waste Storage Drum
2. Xlarge 4ft Lamp Drum (holds approx. 270 T-12lamps)
$0.1375 per linear foot
$1.04 per lamp
$2.15 per lamp
$100.00 per load
$50.00 per hour
$255.00 per 55 gal drum
$25.00 per 55 gal drum
$50.00 per hour
$60.00 per drum
$57.00 per drum
The above pricing will remain firm through the term of the contract (Feb. 2, 2018). Please note
that no additional fees, surcharges, etc. (fuel, energy, insurance, etc.) will be incurred. Certificate
: of recycle provided for all lamp shipments.
Finally, please note that my company assisted in the implementation of Fresno County's Lamp
Recycling Program. It has been a pleasure to provide disposal services for the last approximate
fifteen years and we look forward to providing future services. Please call with any questions.
Sincerely,
Bill Raterman, CES-CEI
The following to be completed by the bidder:
COMPANY:
SIGNED By:
NAME: (PLEASE PRINT)
TITLE:
PURCHASE ORDER MAILING ADDRESS:
QuoTATION No.:
DATE:
ITEM:
DEPARTMENT:
REQUismoN No.:
CLOSING DATE:
TIME:
BUYER:
926-53325332
FEBRUARY 12, 2015
Facilities Hazardous Waste Disposal
8935
1321501076
2.17.2015
2:00pm
Louann Jones
Quotations will be considered late at 2:00pm, by the official
Purchasing Time Clock.
PAGEl OF7
RETURN QUOTATION TO: LOUANN JONES
UONES@CO.FRESNO.CA.US
FAX: (559) 600-7126
PHONE: (559) 600-7118 MAKE COPY FOR YOUR FILES
DELIVERY: Complete delivery will be made
within NA calendar days
after receipt of Purchase Order.
F.O.B. Point shall be destination or Freight
Charges must be stated here.
Terms: -'-N'-'4-=-5 ______ _
The following cash discount will apply:
% Days
Prices shall be firm for
180 days.
ITEM I ITEM DESCRIPTION QUANTITY I UNIT I UNIT PRICE I EXTENTION
IN ADDITION TO THE QUOTATION RECENTLY PROVIDED TO FENIX BATISTA, FACILITIES SERVICES MANAGER, PLEASE
PROVIDE A QUOTATION WITH THE FOLLOWING SPECIFICATIONS:
• Pickups to be requested/scheduled approx. every 3 months per year period
• Contract for 1 year + 2 -one year renewals upon written mutual agreement of both parties
• Certificate of recycle/disposal required for each pickup
• These specs are representative of potential service and not a guarantee
• Materials to be disposed of will be separated at time of pickup
• Specify and include any additional costs other than the ones itemized below
1st
Pick
up
2"d
Pick
up
Fluorescent straight lamps
U tube lamps
HID
Labor
Transportation
Fluorescent straight lamps
Fluorescent straight lamps
Fluorescent straight lamps
Compact bulbs
Labor
Transportation
2940
15
12
2700
15
165
480
4ft
Each
Each
4ft
6ft
8ft
Each
TOTAL:
Please call or email me if you have any questions. NOTE Closing date and time in header above.
1. QUOTATION PREPARA TJON:
All prices and quotations must be typed or written in ink. No erasures permitted.
Errors may be crossed out and corrections printed in ink or typed adjacent, and
must be initialed in ink by person signing quotation.
A) Quote on each item separately.
B) State brand or make on each item. If quoting on other than specified,
state make, model or brand being quoted and attach supporting literature
to the quotation.
C) All quotations must be dated and signed with the firm's name and by a
responsible officer or employee.
2. SUBMITTING QUOTATION:
A) Each quotation must be submitted on forms provided, via email to
ljones@co.fresno.ca.us.
B) No quotation or corrections received after the closing time will be
considered.
3. FAILURE TO QUOTE: If not quoting, return this sheet and state reason or your
name may be removed from mailing list.
See http://www.co.fresno.ca.us/DepartmentPage.aspx?id=15087 for complete terms and conditions.
G:\USERS\LJONES\SHORT BIDS\FACILITIES HAZ WASTE 2.12.15.DOC (PD-25) 8/11
REOUEST fOR 0UOTATIOA
QuoTATION No.: 926-5332
DATE: FEBRUARY 13, 2015
ITEM: Facilities Hazardous Waste Disposal
Cc:··1P 1~.:, lY:
SICNit:< BY:
Ni\i'·ll:: iPI rASE PRINT)
T;TIF
~-~~:;::;nagement
Bill Raterman, President
PL:?ci'l,iSE ORDER MAILING ADDRESS:
EQ Ji_o;x_}Q_24 -------------------
PinE·::laler.C---A-9-3e.2>t~----------------
DEPARTMENT:
REQUISITION No.:
CLOSING DATE:
TIME:
BUYER:
8935
1321501076
2.17.2015
2:00pm
Louann Jones
~i~·c;~;;· ·=("6s"7) '(55"·233 ( FAx: (~'2 ).2t.f~ 0 ,1?7 '7\ _ Quotations will be considered late at 2:00pm, by the official
/ 1 • -~----~-Purchasing Time Clock.
E-:it<]l. 1\DDRESS: +?uuetjn nnz k.J4sf:r; ehcd-mw,./{. =IIi") PAGE 1 OFJ ~~~~~~~~~~==~========~~~==========
f<UUI:'; QUOTATION TO: LOUANN JONES FAX: (559)600-7126
---~~--·-··--·--·------LJONES@CO.~RESNO.CA.US PHONE: (559)600-7118 MAKE COPY FOR YOUR FILES
DEUVERY· Complete delivery will be made F.O.B. Point shall be destination or Freight Terms: N45 Prices shall be firm for --------
NA calendar days Charges must be stated here. The following cash discount will 180 days.
apply:
<lft,,r ·Kei[:it of Purchase Order. % Days
ITI:ft; ITEM DESCRIPTION QUANTITY I UNIT I UNIT PRICE I EXTENTION
lsi
Pick
up
2no
Pic!<
up
IN ADDITION TO THE QUOTATION RECENTLY PROVIDED TO FENIX BATISTA,
FACILITIES SERVICES MANAGER, PLEASE PROVIDE A QUOTATION WITH THE
FOLLOWING SPECIFICATIONS:
• Pickups to be requested/scheduled approx. every 3 months per year period
Contract for 1 year + 2 -one year renewals upon written mutual agreement of both
parties
Certificate of recycle/disposal required for each pickup
These specs are representative of potential service and not a guarantee
Materials to be disposed of will be separated at time of pickup
Specify and include any additional costs other than the ones itemized below
Fluorescent straight lamps 2940
U tube lamps 15
HID 12
Labor
Transportation
Fluorescent straight lamps 2700
Fluorescent straight lamps 15
Fluorescent straight lamps 165
Compact bulbs 480
Labor
Transportation
4ft
Each
Each
2 (est.)
4ft
6ft
8ft
Each
2 (est.)
TOTAL:
$0.1375/linear ft
$1.04 per lamp
$2.15 per lamp
$50.00 per hour
$100.00 per load
$0.1375/linear ft
$0.1375/linear ft
$0.1375/linear ft
$$1.04 per lamp
$50.00 per hour
$100.00 per load
Ple:;:.:se call or email me if you have any questions. NOTE Closing date and time in header above.
$1,617.00
$15.60
$25.80
$100.00
$100.00
$1,485.00
$12.38
$181.50
$499.20
$100.00
$100.00
$4,236.48
~-:-()ij()TATION PREPARATION: C) All quotations must be dated and signed with the firm's name and by a
All pnces and quotations must be typed or written in ink. No erasures permitted. responsible officer or employee. Errors may
IJc crm;sed out and corrections printed in ink or typed adjacent, and 2. SUBMITTING QUOTATION:
must i;e initialed in ink by person signing quotation.
!1) Ouote on each item separately ljones@co.fresno.ca.us.
rJ) State brand or make on each item. If quoting on other than specified, state
be make, model or brand being quoted and attach supporting literature to the
A) Each quotation must be submitted on forms provided, via email to
B) No quotation or corrections received after the closing time will
considered.
q:JOtation. 3. FAILURE TO QUOTE: If not quoting, return this sheet and state reason or
your name may be removed from mailing list.
sc~e :ilttp://www.co.fresno.ca.us/DepartmentPage.aspx?id=15087 for complete terms and conditions.
G:\PUBLICIRFQ\FY 2014-15\926-5332 FACILITIES HAZARDOUS WASTE DISPOSAL\926-5332 FACILITIES HAZARDOUS WASTE DISPOSAL. DOC (PD-25)
8/11