HomeMy WebLinkAbout28699CONTRACT INFORMATION SHEET
DATE: 1 0/28/16
Contract No.: P-16-601-P Vendor Number: 0000258832
Contract Title: Work Experience & Name/Address: Purchasing Master
Supervised Training Agreement
Contract Period: 1 0/01/16 -09/30/17 Representative:
Using Agencies: 5610 Phone No.:
Email:
Terms: N45 ~~------------------
Total Contract Amt.: $0.00 ~~~----------------
Buyer Name: Debbie Scharnick
Requisition No: 5611700333 -----------------------Org: 56107001
Supersedes:
[!]NEW '------'' RENEWAL ....._____ __ __.! ADJUSTMENT
D TICKDATE '---------'' REFERENCE (RFQ# I RFP#) RFSQ 17-023
DESCRIPTION: Work Experience Activities & Supervised Work Training
Vendor: Goodwill Industries of SJV
SPECIAL INSTRUCTIONS: One year contract-May be extended for two additional one year periods by mutual consent.
DISTRIBUTION:
DEPARTMENT: _D...:..SS _______ _
REQUISITIONER: Jessica Rangel
Dean Brawley
Rev 112/15
Completed By: Date: Completed By: Date
PROCUREMENT AGREEMENT NUMBER: P-16-601-P
Error! Reference source not found.
October 3, 2016
CONTRACTOR TO COMPLETE:
Company: G. c:::>o ~LUt \\
Type of Entity:
0 Individual
0 Sole Proprietorship
0 Corporation
Print Na. m·~.1itle a-;,'?-
Signature ~lue Ink):
Print Name and Title
Signature (In Blue Ink):
Address
TELEPHONE NUMBER
ACCOUNTING USE ONLY
ORG No.: 5610/7001
Account No.: 7870
Requisition No.: 5611700333
(09/2015)
FAX NUMBER
G:\PUBLIC\CONTRACTS & EXTRACTS\P\P-16-601-P MASTER AGREEMENLOOCX
0 Limited Liability Company
0 Limited Liability Partnership
0 General Partnership
Date
Date
City State Zip
Page 5
Issuance Date:
Closing Date:
Submittals:
Addressed To:
Mailing Address:
Mark Envelope:
Cost Limit for
Agreement(s}:
REQUEST FOR STATEMENT OF QUALIFICATIONS
NO. 17-023
COUNTY OF FRESNO
Work Experience Activities and
Supervised Work Training
September 29, 2016
Wednesday, October 12,2016 2:00P.M.
Two (2) paper copies of the Statement of Qualifications
Debbie Scharnick, Purchasing Technician I
County of Fresno, Purchasin§
4525 E. Hamilton Avenue, 2° Floor
Fresno, CA 93702
"RFSQ -Work Experience Activities and Supervised Work Training"
No Cost to Vendors
STATEMENT OF QUALIFICATIONS (SOQ) PACKAGES RECEIVED AFTER THE TIME AND DATE
STATED ABOVE WILL BE RETURNED UNOPENED TO THE VENDOR.
Inquiries and Updates: Requests for clarification regarding this Request for Statement of Qualifications
(RFSQ) must be submitted in writing via email to Debbie Scharnick, Purchasing Technician I, at
dscharnick@co.fresno.ca.us, and received by the County no later than 10:00 A.M., Tuesday, October
4, 2016. Such information as is reasonably available and will facilitate preparation of responses hereto,
requests for clarification and associated responses, and any addenda to this RFSQ will be posted at:
https://\i\IWW2.co.fresno.ca.us/0440/Bids/BidsHome.aspx and will not otherwise be distributed.
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E-Mail Address
Request for Statement of Qualifications
17-023
TABLE OF CONTENTS
PAGE
I. GENERAL INFORMATION .................................................................................... 2
II. INTRODUCTION AND OVERVIEW ....................................................................... 2
Ill. SERVICES TO BE PROVIDED BY CONTRACTOR .............................................. 3
IV. AGREEMENT TERM .............................................................................................. 3
V. RFSQ SUBMITTAL REQUIREMENTS .................................................................. .4
VI. SELECTION PROCEDURE ................................................................................... 5
VII. APPEALS ............................................................................................................... 6
Attachment:
A. Work Experience/Community Service Qualification Survey
G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work
Training\17-023 Work Experience Activities and Supervised ork Training.doc
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Request for Statement of Qualifications
17-023
I. GENERAL INFORMATION
II. INTRODUCTION AND OVERVIEW
Provide work experience and supervised training to Welfare-To-Work clients.
Overview
The County of Fresno, on behalf of the Department of Social Services (DSS), is requesting
Statements of Qualification from public or private non-profit organizations and qualified, private
for-profit vendors to provide Work Experience or Community Service activities to Welfare-To-
Work (WTW) clients. The two core services requested are:
• Work Experience: An unpaid and supervised work activity that provides basic job skills
and provides a needed service.
• Community Service: Temporary supervised training activities that serve a useful
community purpose and assist clients with obtaining basic job skills or enhancing existing job
skills. Assignments to this activity can only be used by public or private non-profit
organizations.
Partnering with the County of Fresno could provide the organization with a supported workforce
at no increase in labor burden, as all WTW clients have an active Case-Managing Job Specialist
(CMJS) and will not require any compensation from the vendor.
Background
The County is seeking community partners to provide supervised work and training activities for
WTW clients who have limited work experience or limited work skills. Partnering with the County
of Fresno could provide an organization with an additional work force to assist with extra work
not being completed by an organization's current staff. Placements at work sites generally last
up to 6 months, depending on the needs of the client and availability of work activities. However,
placements can be extended up to 12 months at the discretion of the Department.
WTW clients are assigned an active case managing Job Specialist to assist the WTW client with
understating the organization's needs and adhering to work requirements. The maximum
monthly hours a participant can assist is determined by the value of the participant's benefits,
divided by the State of California's minimum wage. This will be calculated and monitored by the
assigned CMJS. Note: The maximum weekly hours a WTW client can work is 40 hours and will
vary by client
Target Population
Services are targeted at WTW clients who may have limited work history, job skills, or limited
English proficiency. Each client will be assessed by a DSS CMJS for work history, job skills,
aptitude, and educational history. Once assessed, the collected information is used to create a
WTW Employment Plan and used to match a WTW client with an available Work
Experience/Community Service activity. Case management will be performed by the CMJS who
will assist the client with additional supportive services, such as transportation and child care.
It is the intent of the County to engage several contractors under a master agreement to provide
the professional services described herein.
The County reserves the right, at its sole discretion, to terminate this RFSQ process or
negotiations with a selected Contractor and either perform the work with its staff or begin a new
RFSQ process. Nothing herein, or in the process, shall be construed as having obligated the
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Request for Statement of Qualifications
17-023
County to pay for any expenses incurred by respondents to this RFSQ, or to the selected
Contractor(s) prior to Board of Supervisors' approval of a Contractor services agreement.
Ill. SERVICES TO BE PROVIDED BY CONTRACTOR
Work experience and supervised training to Welfare-To-Work clients.
Organizations must be able to provide all of the following:
• A structured learning experience that takes place at a worksite for a limited period of time
that is based upon the needs of the WTW client. This can include on-the-job training, exposure
to various aspects of the workplace, job shadowing, community services, and other elements
that will assist WTW clients with gaining work experience and enhancing their skills.
o Note: Clients are not allowed to drive while participating in any work experience or
community services placement.
• Assurance that all work or community service experience placements will not displace or
partially displace current employees; displace seasonal employees in the construction industry;
used to fill promotional positions for current employees; filling positions created by termination,
layoff, reduction in work force, or resulting for a strike/labor dispute; will not replace previously
contracted services prior to its expiration date; and must ensure that the client will not cause the
denial of protections afforded to other workers on the worksite under State and Federal
workplace health, safety, and representation laws.
o Note: Notices regarding the displaced employee grievance process must be posted at each
work site.
• A liaison to work with the DSS CMJS to ensure workplace safety, monitor progress of the
WTW client, assist with site visits, and respond to problems reported by the DSS CMJS. The
liaison must be able to track and report the progress of each placed WTW client and assist with
monthly monitoring meetings with the CMJS and WTW Client.
• A work site that complies with all Federal, State, and local regulation including the Fair Labor
Standards Act of 1938, Workforce Investment Act. and all applicable health and safety
standards.
• A work experience that shall not discriminate against any trainee because of race, color,
religion, sex, national origin, age, disability, marital status, or political affiliation or belief.
Additionally, the work experience must comply with the Americans with Disabilities Act.
IV. AGREEMENT TERM
The term ofthe Agreement will be one (1) year, unless prior to its expiration its term is extended
in writing, for no more than two additional one-year terms, by mutual consent of the Director or
his/her designee and the Contractor(s). There will be no hourly or cost rates presented in the
Agreement and will be in effect for the entire duration of the Agreement. Specific project work
may be extended or may be transferred to another Contractor if work is not concluded by the
end of the Agreement.
There will be no fees paid to any contractor as a result of this Agreement.
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Request for Statement of Qualifications
17-023
Where specific functions are required by law to be performed by the County or where specific
functions are listed in the Agreement as to be performed by the County, County staff will perform
the actual work function.
Contract Term
The anticipated contract term shall be for one (1) year.
Renewal
Agreement may be renewed for a potential of two (2) one (1) year periods, based on the mutual
written consent of all parties.
V. RFSQ SUBMITTAL REQUIREMENTS
Submit one (1) original and one (1) copy of your Statement of Qualifications no later than the
RFSQ closing date and time as stated on the front of this document, to the County of Fresno
Purchasing Office at the address on the front of the document.
A. The submittal will enable the Selection Committee to appraise the general competence and
qualifications of the appraisal firms. Please provide the listed information in the following
sequence:
1. Firm name. address and phone number
2. Type of organization (sole-proprietorship, partnership, or corporation)
3. Firm principals who will be responsible for the project, and their educational background,
credentials, training and experience
4. Key personnel (including proposed sub-contractors, if applicable) who will work on the
project with their educational background, credentials, training and experience on comparable
projects
5. List of current staff, including job classification
6. Firm qualifications
7. Firm organization chart
8. List current projects or commitments for similar services in your office
9. List the name and phone number of at least five relevant client references
B. REQUIRED QUALIFICATIONS
Eligible Applicants
Eligible applicants are private, for-profit organizations and private or public non-profit
organizations that can provide supervised work activities to WTW clients. Non-profit
organizations need to possess an Internal Revenue Service Classification as a 501(c)(3) non-
profit organization or similar.
Required Qualifications
All applicants must include the following in their letters of qualification:
• Fully completed Work Experience/Community Service Qualification Survey (Attachment A).
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Request for Statement of Qualifications
17-023
The information below must be provided on each response:
• Provide the location of the worksite. If applying for multiple work sites, please submit a
Work Experience/Community Service Qualification Survey for each work site.
• Identify the type of organization.
• Identify which of the core services the organization would like the WTW client to perform.
(e.g. type of placement, duties that will be performed, and what necessary service will be
performed).
• Identify the capacity to which the organization can perform the service (e.g. number of
positions and length of project).
• Indicate the organization's ability to carry out the requested services (e.g. staff that will train
the client, work with the Case Managing Job Specialist).
• Copy of general liability insurance with an individual insurance minimum of $500,000 per
occurrence and $1,000,000 general aggregate. Workers Compensation Insurance is not
required as it will be provided by the State of California.
• Copy of the organization's 501(c)(3) for verification.
DO NOT SUBMIT MORE INFORMATION THAN REQUESTED IN THIS RFSQ
VI. SELECTION PROCEDURE
A Selection Committee (hereinafter referred to as "the Committee") will be formed to evaluate
the SOQs and to make recommendations. The Committee will consist of representatives of the
Department. The Committee will screen the SOQs to narrow consideration to those firms with
qualifications and experience deemed especially qualified for this commission.
The Committee wi!l address the following criteria in its evaluations of the SOQs:
Award Criteria
• Completed Work Experience/Community Service Qualification Survey.
• Clearly identified core services the organization would like the WTW client to perform.
• Provide a liaison to work with DSS CMJS to monitor progress of the WTW, client assist
with site visits, and respond to problems reported by the DSS CMJS.
• Provide the required general liability insurance.
• Provide supervision of client.
• Non-profit organizations must provide a copy of their 501(c) (3).
• For profit Businesses must provide a copy of their Business License.
• Clearly identified type of organization.
• Meets the minimum requirements stated within this RFSQ.
• Have an office located within the County of Fresno.
The County reserves the right to conduct a background inquiry of each proposer which may include
collection of appropriate criminal history information, contractual and business associations and
practices. employment histories and reputation in the business community. By submitting a SOQ to the
County, the proposer consents to such an inquiry and agrees to make available to the County such
books and records the County deems necessary to conduct the inquiry.
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Request for Statement of Qualifications
17-023
VII. APPEALS
Appeals must be submitted in writing within seven (7) working days after notification of proposed
recommendations for award. A "Notice of Award" is not an indication of County's acceptance of
an offer made in response to this RFSQ. Appeals should be submitted to County of Fresno
Purchasing, 4525 E. Hamilton Avenue, Fresno, California 93702-4599 and in Word format to
gcornuelle@co.fresno.ca.us. Appeals should address only areas regarding RFSQ
contradictions, procurement errors, selection discrepancies, legality of procurement context,
conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the
RFSQ process.
Purchasing will provide a written response to the complainant within seven (7) working days
unless the complainant is notified more time is required.
If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the
right to appeal to the Purchasing Agent/CAO within seven (7) working days after Purchasing's
notification; except if, notified to appeal directly to the Board of Supervisors at the scheduled
date and time.
If the protesting bidder is not satisfied with Purchasing Agent!CAO's decision, the final appeal is
with the Board of Supervisors.
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Work Experience/Communty Service Qualification Survey
Emplo~~~ Name: Em player Category:
" ' J
Address:
Contact Person:
Phone Number:
Lj(/
Fax Number:
Type of Service to be Provided: cr.;;;J> Work Experience 0 Community Service
Worksite Location
Address: Worksite Supervisor:
City:
Extension:
Job Title: Duties to be Performed:
j
Minimum Requirements for the Position:
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Length of Project:
Weekly Hours Available (Maximum 40 hours/week): Special Clothing I Equipment Requirements:
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17-023
Attachment A
Worksite Supervisor Signature: Date: