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HomeMy WebLinkAbout28695CONTRACT INFORMATION SHEET· DATE: Contract No.: P-16-601-P Vendor Number: 0000258832 Contract Title: Work Experience & Name/Address: Purchasing Master Supervised Training Agreement Contract Period: 10/01/16 -09/30/17 Representative: Using Agencies: 5610 Phone No.: Email: Terms: N45 ~~----------------- Total Contract Amt.: $0.00 ~------------------- Buyer Name: Debbie Scharnick Requisition No: _5_6_11_7_0_03_3_3 _______ _ Org: 56107001 Supersedes: [!]NEW .___ _ _j! RENEWAL '-------'' ADJUSTMENT D TICKDATE '-------'~ REFERENCE (RFQ# I RFP#) 17-023 DESCRIPTION: Work Experience Activities & Supervised Work Training SPECIAL INSTRUCTIONS: One year contract-May be extended for two additional one year periods by mutual consent. DISTRIBUTION: DEPARTMENT: _D_ss _______ _ REQUISITIONER: Jessica Rangel Dean Brawley Rev 112/15 Completed By: Date: Completed By: Date County of Fresno INTERNAL SERVICES DEPARTMENT ROBERT BASH, DIRECTOR -CIO Facility Services Fleet Services Graphics Information Technology Purchasing Security Telecommunications MASTER AGREEMENT Agreement Number P-16-601-P October 3, 2016 The County of Fresno (County) hereby contracts with Various Vendors (Contractors) to provide work experience & supervised training in accordance with the text of this agreement, Attachment "A", County of Fresno Request for Qualification No. 17-023 and the attached contractors response to County of Fresno Request for Qualification No. 17-023 by this reference made a part hereof. TERM: This Agreement shall become effective October 1, 2016 and shall remain in effect through September 30, 2017. EXTENSION: This Agreement may be extended for two (2) additional one (1) year periods by the mutual written consent of all parties. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment "A" attached, at the rates set forth in Attachment "A". ORDERS: Orders will be placed on an as-needed basis by Department of Social Services under this contract. MAXIMUM: No services performed and/or fees shall be paid under this Agreement ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the foss by any legal means available to the County. Inspection or offers which do not meet specifications, will be at the expense of Contractor. TERMINATION: The County reserves the right to immediately terminate this Agreement upon written notice to the Contractor. . LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shalf maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shalf be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. 4525 E. Hamilton .Avenue I Fresno, California 93702-4599 I (559) 600-7110 PROCUREMENTAGREEMENTNUMBER:P~6~01~ Error! Reference source not found. October 3, 2016 LIABILITY: The Contractor agrees to: Page2 Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses, causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A Commercial General Liability: Commercial General Liability Insurance with limits of not Jess than One Million Dollars ($1 ,000,000.00) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion-Collapse- Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used in connection with this Agreement. C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the California Labor Code. Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Within Thirty (30) days from the date Contractor signs and executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, Department of Social Services Attn: Jessica Rangel 2135 Fresno Street Suite 100 Fresno, CA 93721, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. G: \PUBLIC\CONTRACfS & EXTRACfS\P\P-16-601-P MASTER AGREEMENT .OCX::X PROCUREMENT AGREEMENT NUMBER: P-16-601-P Error! Reference source not found. October 3, 2016 Page 3 In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding Attachment "A", County's Request for. Qualification No. 17-023 and the Contractor's Quote in response thereto); (2) Attachment "A"; (3) the County's Request for Qualification No. 17-023 and (4) the Contractor's quotation made in response to County's Request for Qualification No. 17- 023 GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. Please acknowledge your acceptance by returning all pages of the signed original of this Agreement to my office, retaining a copy for your files. Please refer any inquiries in this matter to Debbie Scharnick, Purchasing Technician, at (559)600-7111 or dscharnick@co.fresno.ca.us G: \PUBLIC\CQ\/TRACTS & EXfRACTS\P\P-16-601-P Ml\STER AGREEMENI.DOCX PROCUREMENT AGREEMENT NUMBER: P-16-601-P Error! Reference source not found. October 3, 2016 FOR THE COUNTY OF FRESNO -:-'· .-;:.: ~:~~~·-;~~:,S'·, <(, ___ ,.. ... ~-.:z_~/ ~- Gary E. Cornuefle Purchasing Manager 4525 East Hamilton Avenue Fresno, CA 93702-4599 Date: GEC:DS:mh G:\PUBLIC\CONTRACfS & EXTRACfS\P\P-16-601-P MASTER AGREEMENT.DXX Page 4 Issuance Date: Closing Date: Submittals: Addressed To: Mailing Address: Mark Envelope: Cost Limit for Agreement(s): REQUEST FOR STATEMENT OF QUALIFICATIONS NO. 17-023 COUNTY OF FRESNO Work Experience Activities and Supervised Work Training September 29, 2016 Wednesday, October 12, 2016 2:00P.M. Two (2) paper copies of the Statement of Qualifications Debbie Scharnick, Purchasing Technician I County of Fresno, Purchasin~ 4525 E. Hamilton Avenue, 2" Floor Fresno, CA 93702 "RFSQ -Work Experience Activities and Supervised Work Training" No Cost to Vendors STATEMENT OF QUALIFICATIONS (SOQ) PACKAGES RECEIVED AFTER THE TIME AND DATE STATED ABOVE WILL BE RETURNED UNOPENED TO THE VENDOR. Inquiries and Updates: Requests for clarification regarding this Request for Statement of Qualifications (RFSQ) must be submitted in writing via email to Debbie Scharnick, Purchasing Technician I, at dscharnick@co.fresno.ca.us, and received by the County no later than 10:00 A.M., Tuesday, October 4, 2016. Such information as is reasonably available and will facilitate preparation of responses hereto, requests for clarification and associated responses, and any addenda to this RFSQ will be posted at: L!.!ll~:L!!!.'~~~~~~..'::!2!~~~~~~l!..!.!.!~~ and will not otherwise be distributed. Organization Individual/Contact Person Title Street Address/P.O. Box City State Zip Code Telephone Fax Number E-Mail Address Request for Statement of Qualifications 17-023 TABLE OF CONTENTS PAGE I. GENERAL INFORMATION .................................................................................... 2 II. INTRODUCTION AND OVERVIEW ....................................................................... 2 Ill. SERVICES TO BE PROVIDED BY CONTRACTOR .............................................. 3 IV. AGREEMENT TERM .............................................................................................. 3 V. RFSQ SUBMITTAL REQUIREMENTS .................................................................. .4 VI. SELECTION PROCEDURE ................................................................................... 5 VII. APPEALS ............................................................................................................... 6 Attachment: A. Work Experience/Community Service Qualification Survey G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work Training\17-023 Work Experience Activities and Supervised ork Training.doc 1 Request for Statement of Qualifications 17-023 I. GENERAL INFORMATION II. INTRODUCTION AND OVERVIEW Provide work experience and supervised training to Welfare-To-Work clients. Overview The County of Fresno, on behalf of the Department of Social Services (DSS), is requesting Statements of Qualification from public or private non-profit organizations and qualified, private for-profit vendors to provide Work Experience or Community Service activities to Welfare-To- Work (WTW) clients. The two core services requested are: • Work Experience: An unpaid and supervised work activity that provides basic job skills and provides a needed service. • Community Service: Temporary supervised training activities that serve a useful community purpose and assist clients with obtaining basic job skills or enhancing existing job skills. Assignments to this activity can only be used by public or private non-profit organizations. Partnering with the County of Fresno could provide the organization with a supported workforce at no increase in labor burden, as all WTW clients have an active Case-Managing Job Specialist (CMJS) and will not require any compensation from the vendor. Background The County is seeking community partners to provide supervised work and training activities for WTW clients who have limited work experience or limited work skills. Partnering with the County of Fresno could provide an organization with an additional work force to assist with extra work not being completed by an organization's current staff. Placements at work sites generally last up to 6 months, depending on the needs of the client and availability of work activities. However, placements can be extended up to 12 months at the discretion of the Department. WTW clients are assigned an active case managing Job Specialist to assist the WTW client with understating the organization's needs and adhering to work requirements. The maximum monthly hours a participant can assist is determined by the value of the participant's benefits, divided by the State of California's minimum wage. This will be calculated and monitored by the assigned CMJS. Note: The maximum weekly hours a WTW client can work is 40 hours and will vary by client Target Population Services are targeted at WTW clients who may have limited work history, job skills, or limited English proficiency. Each client will be assessed by a DSS CMJS for work history, job skills, aptitude, and educational history. Once assessed, the collected information is used to create a WTW Employment Plan and used to match a WTW client with an available Work Experience/Community Service activity. Case management will be performed by the CMJS who will assist the client with additional supportive services, such as transportation and child care. It is the intent of the County to engage several contractors under a master agreement to provide the professional services described herein. The County reserves the right, at its sole discretion, to terminate this RFSQ process or negotiations with a selected Contractor and either perform the work with its staff or begin a new RFSQ process. Nothing herein, or in the process, shall be construed as having obligated the G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work Training\17-023 Work Experience Activities and Supervised ork Training.doc 2 Request for Statement of Qualifications 17-023 County to pay for any expenses incurred by respondents to this RFSQ, or to the selected Contractor(s) prior to Board of Supervisors' approval of a Contractor services agreement. Ill. SERVICES TO BE PROVIDED BY CONTRACTOR Work experience and supervised training to Welfare-To-Work clients. Organizations must be able to provide all of the following: • A structured learning experience that takes place at a worksite for a limited period of time that is based upon the needs of the WTW client. This can include on-the-job training, exposure to various aspects of the workplace, job shadowing, community services, and other elements that will assist WTW clients with gaining work experience and enhancing their skills. o Note: Clients are not allowed to drive while participating in any work experience or community services placement. • Assurance that all work or community service experience placements will not displace or partially displace current employees; displace seasonal employees in the construction industry; used to fill promotional positions for current employees; filling positions created by termination, layoff, reduction in work force, or resulting for a strike/labor dispute; will not replace previously contracted services prior to its expiration date; and must ensure that the client will not cause the denial of protections afforded to other workers on the worksite under State and Federal workplace health, safety, and representation laws. o Note: Notices regarding the displaced employee grievance process must be posted at each work site. • A liaison to work with the DSS CMJS to ensure workplace safety, monitor progress of the WTW client, assist with site visits, and respond to problems reported by the DSS CMJS. The liaison must be able to track and report the progress of each placed WTW client and assist with monthly monitoring meetings with the CMJS and WTW Client. • A work site that complies with all Federal, State, and local regulation including the Fair Labor Standards Act of 1938, Workforce Investment Act, and all applicable health and safety standards. • A work experience that shall not discriminate against any trainee because of race, color, religion, sex, national origin, age, disability, marital status, or political affiliation or belief. Additionally, the work experience must comply with the Americans with Disabilities Act. IV. AGREEMENT TERM The term of the Agreement will be one (1) year, unless prior to its expiration its term is extended in writing, for no more than two additional one-year terms, by mutual consent of the Director or his/her designee and the Contractor(s). There will be no hourly or cost rates presented in the Agreement and will be in effect for the entire duration of the Agreement. Specific project work may be extended or may be transferred to another Contractor if work is not concluded by the end of the Agreement. There will be no fees paid to any contractor as a result of this Agreement. G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work Training\17-023 Work Experience Activities and Supervised ork Training.doc 3 Request for Statement of Qualifications 17-023 Where specific functions are required by law to be performed by the County or where specific functions are listed in the Agreement as to be performed by the County, County staff will perform the actual work function. Contract Term The anticipated contract term shall be for one (1) year. Renewal Agreement may be renewed for a potential of two (2) one (1) year periods, based on the mutual written consent of all parties. V. RFSQ SUBMITTAL REQUIREMENTS Submit one (1) original and one (1) copy of your Statement of Qualifications no later than the RFSQ closing date and time as stated on the front of this document, to the County of Fresno Purchasing Office at the address on the front of the document. A. The submittal will enable the Selection Committee to appraise the general competence and qualifications of the appraisal firms. Please provide the listed information in the following sequence: 1. Firm name, address and phone number 2. Type of organization (sole-proprietorship, partnership, or corporation) 3. Firm principals who will be responsible for the project, and their educational background, credentials, training and experience 4. Key personnel (including proposed sub-contractors, if applicable) who will work on the project with their educational background, credentials, training and experience on comparable projects 5. List of current staff, including job classification 6. Firm qualifications 7. Firm organization chart 8. List current projects or commitments for similar services in your office 9. List the name and phone number of at least five relevant client references B. REQUIRED QUALIFICATIONS Eligible Applicants Eligible applicants are private, for-profit organizations and private or public non-profit organizations that can provide supervised work activities to WTW clients. Non-profit organizations need to possess an Internal Revenue Service Classification as a 501 (c)(3) non- profit organization or similar. Required Qualifications All applicants must include the following in their letters of qualification: • Fully completed Work Experience/Community Service Qualification Survey (Attachment A). G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work Training\17-023 Work Experience Activities and Supervised ork Training.doc 4 Request for Statement of Qualifications 17-023 The information below must be provided on each response: • Provide the location of the worksite. If applying for multiple work sites, please submit a Work Experience/Community Service Qualification Survey for each work site. • Identify the type of organization. • Identify which of the core services the organization would like the WTW client to perform. (e.g. type of placement, duties that will be performed, and what necessary service will be performed). • Identify the capacity to which the organization can perform the service (e.g. number of positions and length of project). • Indicate the organization's ability to carry out the requested services (e.g. staff that will train the client, work with the Case Managing Job Specialist). • Copy of general liability insurance with an individual insurance minimum of $500,000 per occurrence and $1,000,000 general aggregate. Workers Compensation Insurance is not required as it will be provided by the State of California. • Copy of the organization's 501 (c)(3) for verification. DO NOT SUBMIT MORE INFORMATION THAN REQUESTED IN THIS RFSQ VI. SELECTION PROCEDURE A Selection Committee (hereinafter referred to as "the Committee") will be formed to evaluate the SOQs and to make recommendations. The Committee will consist of representatives of the Department. The Committee will screen the SOQs to narrow consideration to those firms with qualifications and experience deemed especially qualified for this commission. The Committee will address the following criteria in its evaluations of the SOQs: Award Criteria • Completed Work Experience/Community Service Qualification Survey. • Clearly identified core services the organization would like the WTW client to perform. • Provide a liaison to work with DSS CMJS to monitor progress of the WTW, client assist with site visits, and respond to problems reported by the DSS CMJS. • Provide the required general liability insurance. • Provide supervision of client. • Non-profit organizations must provide a copy of their 501 (c) (3). • For profit Businesses must provide a copy of their Business License. • Clearly identified type of organization. • Meets the minimum requirements stated within this RFSQ. • Have an office located within the County of Fresno. The County reserves the right to conduct a background inquiry of each proposer which may include collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a SOQ to the County, the proposer consents to such an inquiry and agrees to make available to the County such books and records the County deems necessary to conduct the inquiry. G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work Training\17-023 Work Experience Activities and Supervised ork Training.doc 5 Request for Statement of Qualifications 17-023 VII. APPEALS Appeals must be submitted in writing within seven (7) working days after notification of proposed recommendations for award. A "Notice of Award" is not an indication of County's acceptance of an offer made in response to this RFSQ. Appeals should be submitted to,County of Fresno Purchasing, 4525 E. Hamilton Avenue, Fresno, California 93702-4599 and in Word format to gcornuelle@co.fresno.ca.us. Appeals should address only areas regarding RFSQ contradictions, procurement errors, selection discrepancies, legality of procurement context, conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFSQ process. Purchasing will provide a written response to the complainant within seven (7) working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal to the Purchasing Agent!CAO within seven (7) working days after Purchasing's notification; except if, notified to appeal directly to the Board of Supervisors at the scheduled date and time. If the protesting bidder is not satisfied with Purchasing Agent!CAO's decision, the final appeal is with the Board of Supervisors. G:\Public\Requests for Qualifications\FY 2016-17\17-023 Work Experience Activities and Supervised Work Training\17-023 Work Experience Activities and Supervised ork Training.doc 6 Work Experience/Communty Service Qualification Survey Employer Name: Employer Category: Address: D Private Non-profit* City: I Zip Code: D Public Non-profit* D Private Business Contact Person: *Must provide 501(c) (3) Phone Number: Extension: Fax Number: Type of Service to be Provided: 0 Work Experience D Community Service Worksite Location Address: Worksite Supervisor: City: Phone Number: Zip Code: Extension: Job Title: Duties to be Performed: Number of Positions Available: Minimum Requirements for the Position: Length of Project: Weekly Hours Available (Maximum 40 hours/week): Special Clothing I Equipment Requirements: 17-023 Attachment A Worksite Supervisor Signature: Date: