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HomeMy WebLinkAboutP-21-001 Pamela ONeal Agreement.pdfCONTRACT INFORMATION SHEET DATE: 11/4/2020 Contract No.: P-21-001 Vendor Number: 0000262939 Contract Title: MFM Hub Home Provider Name/Address: Pamela O’Neil 1373 S Sylmar Ave Fresno, CA 93727 Contract Period: 01/01/2021 – 12/31/2021 Contact: Pamela O’Neil Using Agencies: DSS 559-442-3338 Email: Phollins3530@gmail.com Terms: 1+1+1 Total Contract Amt.: $90,000.00 Buyer Name: Crystal Nino Requisition No: 5612100322 Org: 56107026 Supersedes: x NEW RENEWAL AMENDMENT x TICK DATE 10-01-21 REFERENCE (RFQ# / RFP#) DESCRIPTION: Hub Home Provider for caregivers and the youth in their care under the Mockingbird Family Model. SPECIAL INSTRUCTIONS: DISTRIBUTION: Completed By: Date: Completed By: Date DEPARTMENT: DSS REQUISITIONER: Hillary Bolger Cn 11/6 Rev 1/3/2017 333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 * The County of Fresno is an Equal Employment Opportunity Employer * County of Fresno INTERNAL SERVICES DEPARTMENT Facilities • Fleet • Graphics • Purchasing • Security • Technology PROCUREMENT AGREEMENT Agreement Number P-21-001 October 26, 2020 Pamela O'Neal 1373 S. Sylmar Ave Fresno, CA 93727 The County of Fresno (County) hereby contracts with Pamela O'Neal (Contractor) to be the Hub Home provider consistent with the Mockingbird Family Model in accordance with the text of this agreement, and the Attachment “A”. TERM: This Agreement shall become effective January 1, 2021 and shall remain in effect through December 31, 2021. EXTENSION: This Agreement may be extended for two (2) additional one (1) year periods by the mutual written consent of all parties. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES:Contractor shall perform the services as described in Attachment “A” attached, at the rates set forth in Attachment “A”. ORDERS: Orders will be placed on an as-needed basis by The County of Fresno Department of Social Services under this contract. PRICES: Prices shall be firm for the contract period. Any pricing changes which may take place during the life of the contract must be submitted in writing to the County of Fresno Purchasing Manager and received no less than thirty (30) days prior to becoming effective. MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of Ninety Thousand Dollars ($90,000.00). ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be delivered complete as specified. All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County. The prices paid by County shall be considered the prevailing PROCUREMENT AGREEMENT NUMBER: P-21-001 Page 2 Pamela O'Neal October 26, 2020 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-001 PAMELA O'NEAL\CONTRACTS & AMENDMENTS\P-21-001 PAMELA O'NEAL AGREEMENT.DOCX market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not meet specifications, will be at the expense of Contractor. INVOICING: An itemized invoice in duplicate shall be mailed to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. The Agreement number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days. INVOICE TERMS: Net forty-five (45) days from the receipt of invoice. TERMINATION: Both The County and Contractor reserve the right to terminate this Agreement upon thirty (30) days written notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. LIABILITY: The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses (including attorney’s fees and costs), causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under this Agreement. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. PROCUREMENT AGREEMENT NUMBER: P-21-001 Page 3 Pamela O'Neal October 26, 2020 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-001 PAMELA O'NEAL\CONTRACTS & AMENDMENTS\P-21-001 PAMELA O'NEAL AGREEMENT.DOCX NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding Attachment "A"),DQG(2) Attachment "A". GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. Please acknowledge your acceptance by returning all pages of this Agreement to my office via email. Please refer any inquiries in this matter to Crystal Nino, Purchasing Technician, at 559-600-7113 or cnino@fresnocountyca.gov. FOR THE COUNTY OF FRESNO Gary E. Cornuelle Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 GEC:cn Gary Cornuelle Digitally signed by Gary Cornuelle Date: 2020.11.04 12:18:57 -08'00' PROCUREMENT AGREEMENT NUMBER: P-21-001 Attachment Page 1 of  Pamela O'Neal October 26, 2020 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-001 PAMELA O'NEAL\CONTRACTS & AMENDMENTS\P-21-001 PAMELA O'NEAL AGREEMENT.DOCX ATTACHMENT “A” VENDOR:Pamela O’Neal SERVICES: Hub Home Provider for the Mockingbird Family Model ADDRESS: 1373 S. Sylmar Ave. Fresno, CA 93727 CONTRACT PERIOD: January 1, 2021 to December 31, 2021 January 1, 2022 to December 31, 2022 January 1, 2023 to December 31, 2023 SUMMARY OF SERVICES Pamela O’Neal (Contractor) will provide supportive services to six (6) and up to ten (10) County of Fresno Department of Social Services (DSS) identified care providers, and the children/youth in their care, in accordance with the Mockingbird Family Model (MFM). Services will focus on improving caregiver self- care and retention, child health, safety, well-being and permanency. The Agreement will be for one (1) year with two (2) optional one (1) year renewals. DSS and/or Contractor have the ability to terminate the agreement by giving the other party 30 days advance written notice. CONTRACTOR RESPONSIBILITIES A. Contractor will provide the following core services: 1. Be available to provide respite care as mutually agreed upon for the identified care providers. a) Agree to notify DSS at minimum one (1) week prior to any scheduled vacations or events that might interrupt ability to provide respite. 2. May receive placements of children, however, must keep two (2) approved beds available for emergency and/or crisis respite, for all ages and genders. 3. Provide supportive services to the identified care providers and the children/youth in their care that includes, but is not limited to: a) Support regarding placement issues; b) Transportation for children/youth in the home; c) Problem solving/crisis intervention; d) Support for children and peer support for their care providers; e) Linkage of care providers to appropriate community resources, if needed. 4. Attend required DSS MFM meetings and trainings and maintain open, regular communication with DSS staff. 5. Have the ability to organize and coordinate events for the identified care providers and the children/youth in their care, either in Contractor’s home or at an off-site location that includes, but is not limited to: a) Hosting monthly meetings; b) Conducting trainings/activities; c) Coordinating respite and transportation needs, including development and distribution of a calendar for participating families; d) Hosting sibling and birth family visits, as needed; e) Hosting quarterly social events. 6. Provide all services in a culturally and linguistically appropriate manner. If Contractor is unable to meet the cultural and linguistic needs of a participating family, Contractor must communicate with DSS as soon as possible and jointly develop a plan to support the needs of the family. B. COVID-19 PROCUREMENT AGREEMENT NUMBER: P-21-001 Attachment Page 2 of Pamela O'Neal October 26, 2020 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-001 PAMELA O'NEAL\CONTRACTS & AMENDMENTS\P-21-001 PAMELA O'NEAL AGREEMENT.DOCX 1. In consultation and direction from the DSS, some services may be modified due to Covid-19. COUNTY RESPONSIBILITIES A. Designate a MFM Liaison which will serve as the first point of contact for implementation and ongoing support to Contractor. B. Ensure sufficient training and support is provided to Contractor to ensure Contractor can successfully provide services and complete the required forms/reports. INVOICING & REPORTING A. Invoicing –Contractor must submit an invoice to the DSS Contract Analyst on a monthly basis. Invoices are due by the tenth (10th) of each month for services provided in the previous month. (For example, the first invoice for services provided during the month of January will be due by February 10th). Invoices should be submitted to DSSinvoices@fresnocountyca.gov. B. Reporting - Contractor must provide monthly activity reports to the DSS Contract Analyst and/or The Mockingbird Society (TMS) that detail services provided. This may include, but is not limited to, type/number of activities performed and documentation of associated costs. Report format will be developed by DSS and/or TMS and may include online/web-based components. Reports are due by the tenth (10th) of each month for services provided in the previous month and should be submitted with the monthly invoice to DSSinvoices@fresnocountyca.gov. BUDGET SUMMARY Hub Home Provider for the Mockingbird Family Model January 1, 2021 to December 31, 2021 January 1, 2022 to December 31, 2022 January 1, 2023 to December 31, 2023 CATEGORY BUDGET TOTAL January 1, 2021 to December 31, 2021 $2,500 per month @ 12 months $30,000.00 January 1, 2022 to December 31, 2022 $2,500 per month @ 12 months $30,000.00 January 1, 2023 to December 31, 2023 $2,500 per month @ 12 months $30,000.00 Maximum Compensation $90,000.00 BUDGET NARRATIVE The monthly rate is intended to be inclusive of all costs Contractor may incur under this Agreement, with the exception of mileage reimbursement. Contractor may seek mileage reimbursement for transporting youth in the Constellation. Contractor will be required to submit a monthly mileage reimbursement claim to the designated DSS MFM Liaison which details miles traveled, purpose of travel, and includes odometer readings. Mileage reimbursement will be paid at the standard IRS reimbursement rate. No additional funds will be provided to Contractor under this Agreement for events or other activities.