HomeMy WebLinkAboutMaster Agreement-COVID-19 Medical Investigation Contact Tracing_D-20-332.pdf@mVQO'I-§OJMA MNMNNNNNNAAAAAAA—x—LA O‘Jmmt—‘OOODNQm-hWM-‘O MASTERAGREEMENT
THIS MASTER AGREEMENT is made and entered into this __ day of August, 2020. by and
between the COUNTY OF FRESNO, a Political Subdivision of the State of California. hereinafter referred to
as "COUNTY", and each contractor (CONTRACTOR) listed in Exhibit A. attached hereto and by this
reference incorporated herein, collectively hereinafter referred to as “CONTRACTORS“, and such
additional CONTRACTORS as may. from time to time during the term of this Agreement. be added by
COUNTY. COUNTY and each CONTRACTOR are referred to collectively as “Parties". or “Party”
individually to this Agreement.
W l T N E S S E T H:
WHEREAS, COUNTY, through its Department of Public Health. has a need to collaborate through
local Federally Qualified Community Heaith Centers and hospitals to provide medical investigations and
contact tracing of individuals exposed to. or testing positive for. the Novel Coronavirus Disease (COVID-
19); and
WHEREAS, CONTRACTORS, have the facilities, equipment and personnel skilled to provide
COVID-19 medical investigations and contact tracing services; and
NOW, THEREFORE, -in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows: t
1. OBLIGATIONS OF THE CONTRACTORS
A. CONTRACTORS shall conduct medical investigations and contact tracing as
described in Exhibit B (COVID-19 Case Investigation and Contact Tracing Scope of Services), attached
hereto and by this reference incorporated herein.
B. CONTRACTORS shall assign staff that possess the requisite skills and abilities
as outlined in Exhibit B, and meet at least one of the minimum requirements/qualifications as described
under Criterion noted in Exhibit C (Medical Investigation/Contact Tracing Staff Criteria), attached hereto
and by this reference incorporated herein. to ensure successful completion of the required medical
investigation and contact tracing services.
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Agreement for Medical Investigation and Contact Tracing Services with the County of Fresno
CONTRACTOR SIGNATURE PAGE
6 By: _______________________ _
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Print Name: ---------------------
9 Date:
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By:------------------------
Print Name: ---------------------
Title:
Date: --------------------------------------------------------------------------------------------------------------------------------------
E-Mail Address for Notices:
E-Mail Notice Contact Person's Name:
Email Notice Contact Person's Title: ==============================================---------------------
Company Name:
Mailing Address:
City, State & Zip Code:
State in Which the Company Originally Registered: ==============================================---------------------
Contact Telephone Number:
Contact Fax Number:
-25-
rmadrigal@omnifamilyhealth.org
Raquel Madrigal
Grants Manager
Omni Family Health
4900 California Ave, Suite 400B
Bakersfield, CA 93312
California
661-459-1900
661-459-1994
Francisco L. Castillon, MPA
Chief Executive Officer
DocuSign Envelope ID: 4C6D8BE2-F5FC-4976-9678-3EBCF0B99EA6
9/14/2020
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2 Agreement for Medical Investigation and Contact Tracing Services with the County of Fresno
3 CONTRACTOR SIGNATURE PAGE
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fu; �£V>,Q:::Print Nam:StacyFerreira, MBA
Title:
Date:.
Chief Executive Officer (Interim)
September 15, 2020
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Print Name: _____________________ _
Title:.
Date:.--------------------------------------------------------------------------------------------------------------------------------------
16 E-Mail Address for Notices: Stacy.Ferreira@clinicasierravista.org
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E-Mail Notice Contact Person's Name: Stacy Ferreira
Email Notice Contact Person's Title: Stacy Ferreira, MBA, Chief Executive Officer (Interim)
Company Name: Clinica Sierra Vista
21 Mailing Address: P.O. Box 1559
22 City, State & Zip Code: Bakersfield, CA 93302
23 State in Which the Company Originally Registered: CA
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Contact Telephone Number: (661) 635-3050
Contact Fax Number: (661) 869-1503
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Valley Health Team, Inc. P.O. Box 737 San Joaquin, CA 93660 Soyla A. Reyna-Griffin, Chief Executive Officer Email: sgriffin@vht.orgPhone: (559) 364-2953Omni Family Health 4900 California Ave., Ste. 400B Raquel Madrigal, Grants ManagerBakersfield, CA 93312 Email: rmadrigal@omnifamilyhealth.orgPhone: (661) 459-1900Fax: (661) 459-1994Clinica Sierra Vista P.O. Box 1559 Bakersfield, CA 93302 Stacy Ferreira, Chief Executive Officer (Interim) Email: Stacy.Ferreira@clinicasierravista.org Phone: (661) 635-3050Fax: (661) 869-1503United Health Centers 3875 W. Beechwood Ave. Lydia Martinez, Executive AssistantFresno, CA 93722 Email: corporate@unitedhealthcenters.orgPhone: (559) 646-6618Fax: (559) 646-6614
Exhibit B
COVID-19 Case Investigation and Contact Tracing
SCOPE OF SERVICES
Page 1 of 3
PURPOSE
Fresno County is aggressively addressing the spread of COVID-19 exposures in Fresno County. The
fundamental public health intervention to control this disease is early detection, isolation, and rapid
contact tracing. The Fresno County Department of Public Health (DPH) believes the most effective
approach is to initiate case investigation and contact tracing at the time an individual is diagnosed
clinically or through lab testing.
DPH desires to deploy an integrated and coordinated COVID-19 Investigation and Contact Tracing
system by including the Agencies below in the process:
1. Primary care providers
2. Hospitals (including clinics)
3. Schools
4. Congregate Care Settings (Correctional Facilities, Skilled Nursing Facilities, Assisted Living, and
Shelters)
5. Community Based Organizations (CBO)
This Scope of Work is intended to allow the DPH to assign Investigation and Contact Tracing work to:
1. Initiate case investigation and contact tracing for clinically diagnosed or laboratory
confirmed COVID 19 cases for each Agency’s own consumer base.
2. Be assigned cases by the DPH to investigate and contact trace for the public at large.
Contact tracing is a specialized skill. To be done effectively, it requires people with the training,
supervision, and access to social and medical support for patients and contacts. To assure the
appropriate skill sets are being considered staff assigned to perform these duties must meet
Criteria noted in Exhibit C.
Requisite knowledge and skills for contact tracers include, but are not limited to:
• An understanding of patient confidentiality, including the ability to conduct interviews
without violating confidentiality (e.g., to those who might overhear their conversations)
• Understanding of the medical terms and principles of exposure, infection, disease
infectious period, potentially infectious interactions, symptoms of disease, pre-
symptomatic and asymptomatic infection
• Excellent and sensitive interpersonal skills, cultural sensitivity, and interviewing skills
such that they can build and maintain trust with patients and contacts
• Basic skills of crisis counseling, and the ability to confidently refer patients and contacts
for further care if needed
• Resourcefulness in locating patients and contacts who may be difficult to reach or
reluctant to engage in conversation
• Understanding of when to refer individuals or situations to medical, social, or
supervisory resources
• Cultural competency appropriate to the local community
Exhibit B
COVID-19 Case Investigation and Contact Tracing
SCOPE OF SERVICES
Page 2 of 3
An Agency/Contractor may be, but is not limited to, a community health center, community-based
organization (CBO), local government agencies, educational institutions, outpatient medical facilities,
long-term care facilities, or organized congregate care facilities.
MEDICAL INVESTIGATION AND CONTACT TRACING
Responsibility of Agency/Contractor:
• Agency shall conduct medical investigations and contact tracing if the Agency conducts a COVID-
19 test on an individual and the result is positive or if the Agency is contacted by County
requesting the Agency to conduct a medical investigation and/or contact tracing of an individual
that may have been exposed to or tested positive for COVID-19.
• Agency commits to providing education and a copy of the isolation orders found on the FCDPH’s
website to individuals who have tested positive and quarantine orders to household contacts
and their close non-household contacts.
• Agency shall embed the Medical Investigation and Contact Tracing efforts into their day-to-day
operations with existing staff that possess and meet the requisite skills required.
• Agency shall conduct medical investigations and contact tracing by phone, in-person or via video
appointment, in accordance with the Medical Investigation and Contact Tracing work processes
established by Fresno County. (Processes are subject to change depending on new information,
technology and changing needs and may include use of both electronic and paperwork
processes.)
• Agency shall provide computers, phones, internet connection, and all other necessary
equipment and supplies to perform medical investigation and contact tracing services.
• Agency shall provide an onsite COVID-19 coordinator/contact.
• Agency shall make a minimum of three attempts of varying communication methods to contact
all individuals identified by County for medical investigation and contact tracing within 72 hours
of being provided the individual’s name and contact information.
• If Agency has a positive result, Agency must notify the County, at 559-600-3332 and complete
the California Department of Public Health’s required, established protocols for infectious
disease reporting, including completing and submitting the California Department of Public
Health - Confidential Morbidity Report (CDPH CMR).
• Agency to complete reporting indicating number of contacts made, number of attempts for
those unable to contact. Reporting may be completed via completing County templated reports
and/or data entry into County/State designated data systems, i.e. RED CAP, CalREDIE,
CalConnect.
• Agency to provide and document HIPAA training for all employees overseeing or conducting
work associated with this Agreement.
• Agencies not considered as a HIPAA covered entity will be required to complete a COUNTY
designated HIPAA training.
Exhibit B
COVID-19 Case Investigation and Contact Tracing
SCOPE OF SERVICES
Page 3 of 3
• Agencies shall have the ability to effectively communicate using encryption, as detailed in
Paragraph 14, Section I of the Agreement (Health Insurance Portability and Accountability –
Safeguards).
• Agencies shall use its existing contracted translation services for case investigation purposes
when communicating with monolingual positive COVID-19 patients or contacts to positive cases.
If Agency does not have available translation services, County’s contracted telephonic
translation service provider may be utilized.
• Agency shall develop a comprehensive sustainability plan describing how they will sustain the
medical investigation and contract tracing efforts beyond the contract term to meet the needs
of the population served in the long-term.
Responsibility of County
• County shall provide medical investigation and contact tracing training for Agency staff and
work process information. At County’s discretion, training may be provided via an online
platform or in person at a County facility or connect Agency to training facility.
• County shall provide ongoing coordination meetings to ensure proper communication and
efficient workflow.
• County shall provide all case names and contact information of individuals who are to be
contacted by Agency.
• County shall identify County staff member(s) to assist Agency with questions between Monday
– Friday, 8:00 a.m. to 5:00 p.m. If County staff are not immediately available, they will respond
to Agency as soon as feasible.
• County shall ensure test site location listings are updated regularly on the County’s website at:
www.fcdph.org/covid19testing.
Exhibit C
Medical Investigation/Contact Tracing Staff Criteria
Page 1 of 2
The following are criteria identifying minimum qualifications/requirements that
Contractor staff must meet in order to provide medical investigation and/or contact
tracing services on County’s behalf. All staff selected by Contractor to provide
contracted services must meet at least one of the criteria options.
Criteria A
Option 1:
Education - Completion of sixty (60) semester units of coursework that is acceptable within the
United States' accredited college or university system. At least fifteen (15) of the required
semester units must be in Health Education, Health Science, or Public Health.
Option 2:
Experience - Four (4) years of full-time, paid work experience with primary responsibility
involving contact with the public evaluating services needs and making appropriate referrals for
medical, psychosocial, and/or financial services; data entry, and maintaining records and files.
Substitution: Fifteen (15) semester units of coursework that is acceptable within the United
States' accredited college or university system may be substituted on a year-for-year basis for
the required experience. If education is used as a substitute for more than 2 years of
experience, at least fifteen (15) of the required semester units must be in Health Education,
Health Science, or Public Health.
Criteria B
Option 1:
Education: Possession of a bachelor's degree in, Biology, Counseling, Nursing, Psychology,
Public Health, or a closely related field that is acceptable within the United States' accredited
college or university system.
Option 2:
Education: Completion of sixty (60) semester units of coursework that is acceptable within the
United States' accredited college or university system. At least fifteen (15) of the required
semester units must be in Biology, Counseling, Nursing, Psychology, Public Health, or a closely
related field.
Experience: Four (4) years of full-time, paid work experience in the control and prevention of
communicable diseases, which included the preparation and presentation of health information
to the public.
Exhibit C
Medical Investigation/Contact Tracing Staff Criteria
Page 2 of 2
Criteria C
Possession of valid Licensed Vocational Nurse's License issued by the State of California,
Department of Consumer Affairs, Board of Vocational Nursing and Psychiatric Technicians.
Criteria D
OPTION 1:
Experience: Two (2) years of full-time, paid work experience providing advanced life support in a
pre-hospital or emergency department setting.
OPTION 2:
Experience:
Two (2) years of full-time, paid work experience in emergency planning and preparedness
operations.
OPTION 3:
Possession of valid Paramedic License issued by the State of California, Emergency Medical
Services Authority or Valid Registered Nurse License issued by the State of California, Department
of Consumer Affairs, Board of Registered Nursing.
Exhibit D
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest.”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the Corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit D
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date: