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Home My WebLink About32491 COUNTY OF FRESNO Fresno, CA - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT I TO AGREEMENT THIS AMENDMENT I TO AGREEMENT, hereinafter referred to as Amendment I, is made and entered into this _________ day of ___________, 2016, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY” and WestCare California, Inc., a California private not-for-profit, organization, whose address is P.O. Box 12107, Fresno, CA 93776, hereinafter referred to as “CONTRACTOR.” WHEREAS, the parties entered into that certain Agreement, identified as Agreement No. 15-057, effective February 10, 2015, to administer and implement the Emergency Solution Grant; WHEREAS, COUNTY has unspent Emergency Solutions Grant funds and these funds are time limited; and WHEREAS, the parties now desire to amend Agreement No. A-15-057 regarding changes as stated below. NOW, THEREFORE, in consideration of their mutual promises, covenants and considerations, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows: 1. That existing Agreement No. 15-057, Section Four (4), Page Three (3), beginning on Line Nine (9) with the word “For” and ending on Page Three (3), Line Sixteen (16) with the word “CONTRACTOR” be deleted in its entirety and the following inserted in its place: “For the period of February 10, 2015 through June 30, 2015, in no event shall services performed under this Agreement be in excess of Fifty-One Thousand Nine Hundred Forty-Three and 22/100 Dollars ($51,943.22). For the period of July 1, 2015 through June 30, 2016, in no event shall services performed under this Agreement be in excess of Two Hundred Thousand Five Hundred Fifty- Six and 72/100 Dollars ($200,556.72). For the period of July 1, 2016 through June 30, 2017, in no event shall services performed under this Agreement be in excess of One Hundred Forty-Six Thousand Four Hundred and 00/100 Dollars ($146,400.00). The cumulative total of this Agreement shall not be in excess of Three Hundred Ninety-Eight Thousand Nine Hundred Ninety Nine and 94/100 Dollars ($398,999.94). It is understood that all expenses incidental to CONTRACTOR’s performance of services under this Agreement shall be borne by CONTRACTOR.” 2. That all references to Exhibit A in Agreement No. 15-057 be replaced with Revised COUNTY OF FRESNO Fresno, CA - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Exhibit A and all references to Exhibit B in Agreement No. 15-057 be replaced with Revised Exhibit B, where appropriate, which is attached hereto and incorporated herein by this reference. 3. COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend COUNTY Agreement No. 15-057 and, that upon execution of this Amendment I, the original Agreement and Amendment I, together shall be considered the Agreement. The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants, conditions and promises contained in the Agreement and not amended herein shall remain in full force and effect. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// ""-.·~-.. .,~ . .,. ... ---.~------.-··-·' ,~, ..... :, .. ·.·. ,-." .,. • ·-:---.-:-----.. ·-·.---.... -~~-~--~ ':.. ~:·<"-···-:·· --.---.-:.".' -:-.-·-.··· 1_ IN WITNESS WHEREOf, the pat1ies hereto have executed-this Amendment I to Agreement as of the 2 day and year first hereinabove written. 3 ATTEST: 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CONTRACTOR: WESTCARE CALIFORNIA, INC. Print Name: ..2:bAWVl !l Jen\.<, n > Title: SR.. ve Chainnan of the Board, or President, or any Vice President COUNTY OF FRESNO By~~~ Ernest Buddy Mendes, Chaim1an and/or Brian Pacheco, Vice-Chairman Board ofSupervisors BERNICE E. SEIDEL, Clerk Board of Supervisors By~(.~ Lt.lCCr-.\)(i/Z -t, _j JJ. -c<3 ·· ,yc, 1 -:,-· Titk'~!~~'(<J6o<J:~;~;;nf g,, ,Jf 1 t.<Jc ,11 any Assistant Secretary, or Chief Financial Officer, or any Assistant Treasurer Mailing Address: P.O. BOX 12107 Fresno, CA 93776 (559) 251-4800 Contact: Senior Vice President PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED -3 -COUNTY OF FRESNO Fresno, C-\. Revised Exhibit A Page 1 of 2 SUMMARY OF SERVICES ORGANIZATION: WestCare California, Inc. ADDRESS: P.O. Box 12107, Fresno, CA 93776 TELEPHONE: (559)251-4800 CONTACTS: Shawn Jenkins EMAIL: Shawn.jenkins@WestCare.com CONTRACT: Housing Matcher and Community Coordination for Homeless CONTRACT AMOUNT: February 10, 2015 to June 30, 2015 - $51,943.22 July 1, 2015 to June 30, 2016 - $200,556.72 July 1, 2106 to June 30, 2017 - $146,400.00 SUMMARY OF SERVICES WestCare will employ two fulltime Matcher/Community Coordinator positions to facilitate the Coordinated Access and Housing Match (CAHM) system through centralized intake assessment and housing matching for Fresno Madera Continuum of Care (FMCoC) participants. WestCare staff will ensure that outreach events are coordinated with equal participation from the FMCoC providers. The information collected from the FMCoC providers via the Vulnerability Index- Service Prioritization and Decision Assistance tool (VI-SPDAT) will be used to match homeless individual or families with the appropriate housing options. CONTRACTOR’s RESPONSIBILITIES • Serve as the lead for the CAHM process by which the homeless are matched to housing vacancies. • Serve as primary contact for communicating with FMCoC providers regarding housing vacancies. • Facilitate communication between FMCoC providers and housing navigators once an individual or family has been matched with a potential housing provider. • Maintains data system where each client’s unique client identifier and consent form are connected to his/her personal identifying information. • Leads case management conferencing process to ensure that each individual or family have a housing navigator assigned to them and assists housing navigators in properly tracking the document collection process. • Serve as a primary Coordinated Assessment and Housing Match point of contact to FMCoC providers and the Housing Authority. • Work collaboratively with the FMCoC to assist and cooperate with the development of a coordinated access system through centralized intake. Revised Exhibit A Page 2 of 2 • Ensure outreach efforts are coordinated; including agencies participating, names of outreach workers scheduled, dates and time of outreach and information collected is entered into the data system. • Ensure all assisted clients are entered into Homeless Management Information System (HMIS). • Match ESG funding dollar for dollar as required under 24CFR 576.201. • Comply with the following ESG coordinated assessment requirements set forth under 24 CFR 576.400(d): o Centralized or coordinated assessment. Once the Continuum of Care has developed a centralized assessment system or a coordinated assessment system in accordance with requirements to be established by HUD, each ESG funded program or project within the Continuum of Care’s must use that assessment system. The recipient and subrecipient must work with the Continuum of Care to ensure the screening, assessment and referral of program participants are consistent with the written standards required by paragraph (e) of this section. A victim service provider may choose not to use the Continuum of Care’s centralized or coordinated assessment system. • Comply with 24 CFR 576 and all other federal, state, and local regulations regarding ESG funded services. COUNTY RESPONSIBILITIES • Meet with WestCare staff monthly, or as often as needed, for service coordination, problem/issue resolution, information sharing, training and review and monitoring of services. STAFFING LEVELS WestCare will maintain two full-time Matcher/Community Coordinator positions for the benefit of FMCoC. The Matcher/Community Coordinators will be responsible for providing clients with case management to ensure they transition to independence. This will include arrangement, coordination, monitoring, and delivery of services related to meeting the housing needs of clients and helping them obtain housing stability. MONTHLY REPORTS/OUTCOMES CONTRACTOR shall provide completed and accurate monthly activity reports to COUNTY, in a report format approved by the County by the 10th of each month. For each 12 month period, CONTRACTOR shall perform the following outcomes: • 400 surveys will be completed. • 200 individuals will be assigned to a participating ESG agency. • 100 individuals will be matched to housing. • 100 households (family unit) will be housed. Revised Exhibit B Page 1 of 3 WestCare California, Inc. Budget February 10, 2015 to June 30, 2015 Rapid Re-housing Personnel Salaries Matcher/Community Coordinator {2} $28,345.19 Payroll Taxes $3,713.22 Benefits $3,316.39 Insurance $850.36 Operational $13,448.00 Subtotal: $49,673.16 Communications Office supplies Equipment Facilities Travel costs Other Admi nistrati on Administration costs $2,270.06 Subtotal: $2,270.06 Total: $51,943.22 Revised Exhibit B Page 2 of 3 WestCare California, Inc. Budget July 01, 2015 to June 30, 2016 Rapid Re-housing Personnel Salaries Matcher/Community Coordinator {2} $98,100.00 Payroll Taxes $12,851.00 Benefits $11,478.00 Insurance $2,943.00 Operational $14,628.00 Subtotal: $140,000.00 Communications Office supplies Equipment Facilities Travel costs Other Tenant Based Rental Assistance Rental Assistance $21,728.58 Security & Utility Deposits $25,971.00 Utility Payment $6,457.14 Subtotal: $54,156.72 Admi nistration Administration costs $6,400.00 Subtotal: $6,400.00 Total: $200,556.72 Revised Exhibit B Page 3 of 3 WestCare California, Inc. Budget July 01, 2016 to June 30, 2017 Rapid Re-housing Personnel Salaries Matcher/Community Coordinator {2} $98,100.00 Payroll Taxes $12,851.00 Benefits $11,478.00 Insurance $2,943.00 Operational $14,628.00 Subtotal: $140,000.00 Communications Office supplies Equipment Facilities Travel costs Other Admi nistration Administration costs $6,400.00 Subtotal: $6,400.00 Total: $146,400.00