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Home My WebLink AboutAgreement A-20-102-1 with Dreamcatchers.pdfCOUNTY OF FRESNO Fresno, CA -1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT I TO AGREEMENT THIS AMENDMENT, hereinafter referred to as “Amendment I”, is made and entered into this ______ day of ____________ 2020, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY”, and DREAMCATCHERS EMPOWERMENT NETWORK, a California non-profit, 501 (c) (3), corporation, whose address is 1125 Missouri St. Ste. 302, Fairfield, CA, 94533, hereinafter referred to as “CONTRACTOR” (collectively the “parties”). WHEREAS the parties entered into that certain Agreement, identified as COUNTY Agreement No. A-20-102, effective March 10, 2020, hereinafter referred to as “Agreement”, whereby CONTRACTOR agreed to provide certain vocational and educational services to COUNTY’s Department of Behavioral Health (DBH); and WHEREAS the parties now desire to amend the Agreement regarding changes as stated below and restate the Agreement in its entirety. NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, hereinafter set forth, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1.That the existing COUNTY Agreement No. A-20-102, Page Three (3), beginning with Paragraph Four (4), Line Twenty-One (21) with the word “The” and ending on Page Three (3), Line Twenty-Six (26) with the word “($76,077)” be deleted and the following inserted in its place: “The maximum amount payable to CONTRACTOR for the period of March 10, 2020 through June 30, 2020 shall not exceed Three Hundred Eighty-One Thousand Eighty-Eight and No/100 Dollars ($381,088).” 2.That the existing COUNTY Agreement No. A-20-102, Page Nine (9), beginning with Paragraph Four (4), Line Twenty-One (21) with the word “7. Modification” and ending on Page Ten (10), Line Eight (8) with the word “Agreement” be deleted and the following inserted in its place: “7. MODIFICATION Any matters of this Agreement may be modified from time to time by the written consent of all the parties without, in any way, affecting the remainder. Notwithstanding the above, minor changes to services, staffing, and 20th October Agreement No. 20-102-1 COUNTY OF FRESNO Fresno, CA -2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 responsibilities of the CONTRACTOR , as needed, and changes to accommodate changes in the laws relating to mental health treatment, may be made with the signed written approval of COUNTY’s DBH Director, or designee, and CONTRACTOR through an amendment approved by COUNTY’s Counsel and the COUNTY’s Auditor-Controller’s Office. In addition, changes to expense category (i.e., Salary & Benefits, Facilities/Equipment, Operating, Financial Services, Special Expenses, Fixed Assets, etc.) subtotals in the budgets, and changes to the volume of units of services/types of service units to be provided as set forth in Exhibit B, that do not exceed ten percent (10%) of the maximum compensation payable to the CONTRACTOR may be made with the written approval of COUNTY’s DBH Director, or designee. Changes to the expense categories in the budget that exceed ten percent (10%) of the maximum compensation payable to the CONTRACTOR, may be made with the signed written approval of COUNTY’s DBH Director, designee through an amendment approved by COUNTY’s Counsel and COUNTY’s Auditor-Controller’s Office. Said modifications shall not result in any change to the annual maximum compensation amount payable to CONTRACTOR, as stated in this Agreement.” 3.That the first fourteen (14) pages of Exhibit B, all of which relate to the budget for the period March 10, 2020 through June 30, 2020, shall be deleted and the attached seven (7) pages shall be inserted in their place. 4.Except as otherwise provided in this Amendment I, all other provisions of the Agreement remain unchanged and in full force and effect. This Amendment I shall become effective retroactive to March 10, 2020. /// /// /// /// /// /// /// 1 IN WITNESS WHEREOF , the parties hereto have executed this Agreement as of the day and 2 year first hereinabove written. 3 4 9 10 11 14 15 16 17 18 19 <' DREAMCATCHERSEMPOWERMENT ETWORK Mailing Address 20 FOR ACCOUNTING USE ONLY : 21 Fund/Subclass : 0001/10000 22 · Org No .: 56304533 Account No .: 7295 23 24 25 26 27 28 COUNTY OF FRESNO £ :;l'-A ,-f;k ~ Ernest Buddy Mens, Chairman of the Board of Supervisors of the County of Fresno ATTEST: Bernice E. Seidel Clerk of the Board of Supervisors County of Fresno, State of California By: ---'~,,_,_,-=~==-=----1-....::,,..... ____ _ >-P ~·~ Deputy -3 -COUN TY OF FRESNO Fresno , CA Employee Salaries Acct #Position FTE Admin Direct Total 1101 Supervisor/IPS Team Lead 1.00 $14,080 $3,520 17,600$ 1102 Employment Specialist 1.00 $9,014 $4,853 13,867 1103 Employment Specialist 1.00 $9,014 $4,853 13,867 1104 Employment Specialist 1.00 $9,014 $4,853 13,867 1105 Employment Specialist 1.00 $9,014 $4,853 13,867 1106 Employment Specialist 1.00 $9,014 $4,853 13,867 1107 Peer Specialist/Wellness Advocate 1.00 $8,112 $4,368 12,480 1108 Peer Specialist/Wellness Advocate 1.00 $8,112 $4,368 12,480 1109 Education Specialist 1.00 $9,014 $4,853 13,867 1110 Office Assistant 0.50 $5,893 - 5,893 1111 Executive Director 0.39 $12,917 - 12,917 1112 Program Operations Director 0.20 $3,593 - 3,593 1113 Records Clerk 0.20 $2,504 - 2,504 1114 - - - 1115 - - - 1116 - - - 1117 - - - 1118 - - - 1119 - - - 1120 - - - Personnel Salaries Subtotal 10.29 109,295$ 41,374$ 150,669$ Employee Benefits Acct #Admin Direct Total 1101 $1,093 $414 1,507$ 1102 8634 $3,268 11,902 1103 $8,799 $4,521 13,320 1104 - - - 1105 - - - 1106 - - - 18,526$ 8,203$ 26,729$ Payroll Taxes & Expenses: Acct #Admin Direct Total 1201 -$ -$ -$ 1202 $8,525 $3,247 11,772 1203 $1,411 $538 1,949 1204 - - - 1205 - - - 1206 - - - 9,936$ 3,785$ 13,721$ 137,757$ 53,362$ 191,119$ Other (Specify) Other (Specify) Other (Specify) Payroll Taxes & Expenses Subtotal: EMPLOYEE SALARIES & BENEFITS TOTAL: Employee Benefits Subtotal: Description OASDI FICA/MEDICARE SUI Retirement Worker's Compensation Health Insurance Other (Specify) Other (Specify) Other (Specify) Vocational and Educational Services Dreamcatchers Empowerment Network Fiscal Year 2019-2020 (March 10 - June 30) PROGRAM EXPENSES 1000: SALARIES & BENEFITS Description Fresno County Department of Behavioral Health Contract Budget Template Revised 9/12/2019 2000: CLIENT SUPPORT Acct #Amount 2001 -$ 2002 - 2003 1,667 2004 1,667 2005 1,250 2006 1,250 2007 - 2008 - 2009 - 2010 - 2011 - 2012 - 2013 - 2014 - 2015 - 2016 - 5,833$ 3000: OPERATING EXPENSES Acct #Amount 3001 4,565$ 3002 755 3003 4,250 3004 600 3005 925 3006 5,800 3007 - 3008 - 3009 96 3010 540 3011 7,020 3012 - 24,551$ 4000: FACILITIES & EQUIPMENT Acct #Amount 4001 -$ 4002 18,000 4003 2,000 4004 - 4005 - 4006 1,500 4007 Other (Specify)- 4008 Other (Specify)- 4009 Other (Specify)- 4010 Other (Specify)- 21,500$ 5000: SPECIAL EXPENSES Acct #Amount FACILITIES/EQUIPMENT TOTAL: Line Item Description Security Utilities OPERATING EXPENSES TOTAL: Line Item Description Building Maintenance Rent/Lease Building Rent/Lease Equipment Rent/Lease Vehicles Subscriptions & Memberships Vehicle Maintenance Courier CARF Fees Lodging Other (Specify) Telecommunications Printing/Postage Office, Household & Program Supplies Advertising Staff Development & Training Staff Mileage Other (Specify) Other (Specify) Other (Specify) Other (Specify) DIRECT CLIENT CARE TOTAL Line Item Description Household Items for Clients Medication Supports Program Supplies - Medical Utility Vouchers Other (Specify) Other (Specify) Child Care Client Housing Support Client Transportation & Support Clothing, Food, & Hygiene Education Support Employment Support Line Item Description Fresno County Department of Behavioral Health Contract Budget Template Revised 9/12/2019 5001 6,160$ 5002 - 5003 - 5004 417 5005 Other (Specify)- 5006 Other (Specify)- 5007 Other (Specify)- 5008 Other (Specify)- 6,577$ 6000: ADMINISTRATIVE EXPENSES Acct #Amount 6001 49,707$ 6002 - 6003 1,533 6004 67 6005 Insurance (Specify):750 6006 Payroll Services 1,200 6007 1,250 6008 Other (Specify)- 6009 Other (Specify)- 6010 Other (Specify)- 6011 Other (Specify)- 6012 Other (Specify)- 54,507$ 7000: FIXED ASSETS Acct #Amount 7001 20,000$ 7002 9,000 7003 23,000 7004 9,000 7005 16,000 7006 Assets over $5,000/unit (Specify) 7007 Other (Specify)- 7008 Other (Specify)- 77,000$ FIXED ASSETS EXPENSES TOTAL TOTAL PROGRAM EXPENSES 381,087$ Line Item Description Computer Equipment & Software Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data Furniture & Fixtures Leasehold/Tenant/Building Improvements Other Assets over $500 with Lifespan of 2 Years + ADMINISTRATIVE EXPENSES TOTAL Administrative Overhead Professional Liability Insurance Accounting/Bookkeeping External Audit Commerial Liability Depreciation (Provider-Owned Equipment to be Used for Program Purposes) SPECIAL EXPENSES TOTAL: Line Item Description Consultant (Network & Data Management) HMIS (Health Management Information System) Contractual/Consulting Services (Specify) Translation Services Fresno County Department of Behavioral Health Contract Budget Template Revised 9/12/2019 Acct #Service Units Rate Amount 8001 Mental Health Services 0 - -$ 8002 Case Management 0 - - 8003 Crisis Services 0 - - 8004 Medication Support 0 - - 8005 Collateral 0 - - 8006 Plan Development 0 - - 8007 Assessment 0 - - 8008 Rehabilitation 0 - - 0 -$ 0% - 0%- -$ Acct #Amount 8101 Drug Medi-Cal -$ 8102 SABG -$ -$ Acct #Amount 8201 Realignment (0)$ (0)$ Acct #MHSA Component Amount 8301 CSS - Community Services & Supports 381,087$ 8302 PEI - Prevention & Early Intervention - 8303 INN - Innovations - 8304 WET - Workforce Education & Training - 8305 CFTN - Capital Facilities & Technology - 381,087$ Acct #Amount 8401 Client Fees -$ 8402 Client Insurance - 8403 Grants (Specify)- 8404 Other (Specify) - 8405 Other (Specify) - -$ OTHER REVENUE TOTAL TOTAL PROGRAM FUNDING SOURCES:381,087$ NET PROGRAM COST: -$ MHSA TOTAL 8400 - OTHER REVENUE Line Item Description Line Item Description REALIGNMENT TOTAL 8300 - MENTAL HEALTH SERVICE ACT (MHSA) MHSA Program Name Federal Financial Participation (FFP) % MEDI-CAL FFP TOTAL 8100 - SUBSTANCE USE DISORDER FUNDS Line Item Description SUBSTANCE USE DISORDER FUNDS TOTAL 8200 - REALIGNMENT PROGRAM FUNDING SOURCES 8000 - SHORT/DOYLE MEDI-CAL (FEDERAL FINANCIAL PARTICIPATION) Line Item Description Estimated Specialty Mental Health Services Billing Totals: Estimated % of Clients who are Medi-Cal Beneficiaries Estimated Total Cost of Specialty Mental Health Services Provided to Medi-Cal Beneficiaries Fresno County Department of Behavioral Health Contract Budget Template Revised 9/12/2019 Budget Narrative ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE 1000: SALARIES & BENEFITS 191,119 Employee Salaries 150,669 1101 Supervisor/IPS Team Lead 17,600 Onsite supervisor of team leading services in accordance with contract 1102 Employment Specialist 13,867 Direct staff providing IPS sevices to help clients become hired within the community 1103 Employment Specialist 13,867 Direct staff providing IPS sevices to help clients become hired within the community 1104 Employment Specialist 13,867 Direct staff providing IPS sevices to help clients become hired within the community 1105 Employment Specialist 13,867 Direct staff providing IPS sevices to help clients become hired within the community 1106 Employment Specialist 13,867 Direct staff providing IPS sevices to help clients become hired within the community 1107 Peer Specialist/Wellness Advocate 12,480 Peer staff with lived mental health experience to support clients receiving services 1108 Peer Specialist/Wellness Advocate 12,480 Peer staff with lived mental health experience to support clients receiving services 1109 Education Specialist 13,867 Direct staff providing IPS sevices to help clients reach their educational goals 1110 Office Assistant 5,893 Onsite clerical support staff to support IPS service delivery 1111 Executive Director 12,917 Responsible for hiring, training staff, new office set up and service implementation as well as on going program services and outcomes 1112 Program Operations Director 3,593 Supports program implementation and on going support and guidance of the onsite supervisor 1113 Records Clerk 2,504 Support staff to aid with training, set up and monitoring of client records 1114 0 - 1115 0 - 1116 0 - 1117 0 - 1118 0 - 1119 0 - 1120 0 - Employee Benefits 26,729 1101 Retirement 1,507 1% of costs 1102 Worker's Compensation 11,902 7.9% of costs 1103 Health Insurance 13,320 15.7% of costs 1104 Other (Specify)- 1105 Other (Specify)- 1106 Other (Specify)- Payroll Taxes & Expenses:13,721 1201 OASDI - 1202 FICA/MEDICARE 11,772 7.8% of Costs 1203 SUI 1,949 1.3% of Costs 1204 Other (Specify)- 1205 Other (Specify)- 1206 Other (Specify)- 2000: CLIENT SUPPORT 5,833 2001 Child Care - 2002 Client Housing Support - 2003 Client Transportation & Support 1,667 Dreamcatchers has included client support expenses such as bus passes for 150 clients. 2004 Clothing, Food, & Hygiene 1,667 Minimal food, clothing or hygiene items that our clients may need such as socks, a belt, pants or shoes as well as shampoo, deodorant and razors to name a few. 2005 Education Support 1,250 Education supports may include the cost for books, GED exam fees, or the cost for enrollment into a CNA course or take the Safe-Serve exam. 2006 Employment Support 1,250 Employment supplies may include a flash drive to hold a resume and cover letter, a portfolio to maintain important documents, or other items such as tool belt for a construction position or a back brace. 2007 Household Items for Clients - Vocational and Educational Services Dreamcatchers Empowerment Network Fiscal Year 2019-2020 (March 10 - June 30) Fresno County Department of Behavioral Health Contract Budget Narrative Revised 9/12/2019 ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE 2008 Medication Supports - 2009 Program Supplies - Medical - 2010 Utility Vouchers - 2011 Other (Specify)- 2012 Other (Specify)- 2013 Other (Specify)- 2014 Other (Specify)- 2015 Other (Specify)- 2016 Other (Specify)- 3000: OPERATING EXPENSES 24,551 3001 Telecommunications 4,565 Office phone installation monthly costs plus monthly cell phone service costs for staff providing services 3002 Printing/Postage 755 Cost for printing marketing materials to promote program and services. 3003 Office, Household & Program Supplies 4,250 Includes office items such as client charts, copy paper, resume paper, pens, toner. Also includes cleaning supplies, paper towels, toilet paper. A small food budget has been included to have light snacks at the office for clients when needed. 3004 Advertising 600 Job postings and publications. 3005 Staff Development & Training 925 Intial fees for CPR training of all staff servicing contract 3006 Staff Mileage 5,800 Includes the cost to travel to/from outside of county for training and implementation. Mileage to provide employment and education services to clients; meeting with employers, education systems and clients in the community. Also includes travel costs to meetings. 3007 Subscriptions & Memberships - 3008 Vehicle Maintenance - 3009 Courier 96 Inner office mail system between Fresno branch and DEN main office 3010 CARF Fees 540 Fingerprints of new staff plus fees to add additional survey location. 3011 Lodging 7,020 Lodging for set up and implentation of program and services for out of county staff travel 3012 Other (Specify)- 4000: FACILITIES & EQUIPMENT 21,500 4001 Building Maintenance - 4002 Rent/Lease Building 18,000 Monthly rent plus deposit 4003 Rent/Lease Equipment 2,000 Monthly cost plus installation/set up for copier service and water cooler 4004 Rent/Lease Vehicles - 4005 Security - 4006 Utilities 1,500 Monthly utilities such as PG&E 4007 Other (Specify)- 4008 Other (Specify)- 4009 Other (Specify)- 4010 Other (Specify)- 5000: SPECIAL EXPENSES 6,577 5001 Consultant (Network & Data Management)6,160 Monthly fee plus initial set up for ongoing network services 5002 HMIS (Health Management Information System) - 5003 Contractual/Consulting Services (Specify)- 5004 Translation Services 417 ASL or Interpreting services that may be necessary for client communications 5005 Other (Specify)- 5006 Other (Specify)- 5007 Other (Specify)- 5008 Other (Specify)- 6000: ADMINISTRATIVE EXPENSES 54,507 6001 Administrative Overhead 49,707 15% applied to total costs 6002 Professional Liability Insurance - 6003 Accounting/Bookkeeping 1,533 Costs for the added cost center established to monitor expenses and revenues associated to contract 6004 External Audit 67 Costs for additional location in Annual Financial Audit 6005 Insurance (Specify):750 Costs to add additional location to delivery contract services 6006 Payroll Services 1,200 Costs to add additional staffing to service contract 6007 Depreciation (Provider-Owned Equipment to be Used for Program Purposes) 1,250 Costs for depreciation of furniture and server/network equipment over $5,000 divided by the 60 month contract Fresno County Department of Behavioral Health Contract Budget Narrative Revised 9/12/2019 ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE 6008 Other (Specify)- 6009 Other (Specify)- 6010 Other (Specify)- 6011 Other (Specify)- 6012 Other (Specify)- 7000: FIXED ASSETS 77,000 7001 Computer Equipment & Software 20,000 Laptops and single desktop for staff, desk tops for computer lab and printers for lab and staff supervisor. 7002 Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data 9,000 Cell Phones for staff to provide services in the community with clients. 7003 Furniture & Fixtures 23,000 Furnishing needed for office space where services provided: desks, tables, chairs, filing cabinets, etc. 7004 Leasehold/Tenant/Building Improvements 9,000 Building updates and repairs. 7005 Other Assets over $500 with Lifespan of 2 Years + 16,000 Server-network equipment such as router and switch 7006 Assets over $5,000/unit (Specify)- 7007 Other (Specify)- 7008 Other (Specify)- TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE:381,087 TOTAL PROGRAM EXPENSES FROM BUDGET TEMPLATE:381,087 - Fresno County Department of Behavioral Health Contract Budget Narrative Revised 9/12/2019