HomeMy WebLinkAboutINTER-DEPT DPH DSS-In-Home Supportive Services Adult Protective Services_D-20-411.pdf1 INTERDEP ARTMENT AL AGREEMENT
2 THIS INTERDEPARTMENTAL AGREEMENT is made and entered into this 1st day of July,
3 2020,by and between the FRESNO COUNTY DEPARTMENT OF SOCIAL SERVICES, hereinafter
4 referred to as "DSS" and the DEPARTMENT OF PUBLIC HEALTH, hereinafter referred to as
5 "DPH", both separate departments of the COUNTY OF FRESNO.
6 WIT N E SSE T H:
7 WHEREAS, DSS's In-Home Supportive Services (IHSS) Program was developed to meet the
8 needs of the aged, blind, or disabled who are unable to perform the activities of daily living in order to
9 stay safely and independently in their own homes;and
10 WHEREAS, DSS's Adult Protective Services (APS) Program was developed to meet the needs
11 of the elderly and dependent adults who are unable to meet their own needs and/or are victims of abuse,
12 neglect,or exploitation;and
13 WHEREAS,DSS's IHSS and APS Programs need Public Health Nurse (PHN) services; and
14 WHEREAS,through this Interdepartmental Agreement, DPH can be reimbursed for the services
15 provided by PHNs assigned to IHSS and APS Programs; and
16 WHEREAS,DPH is both willing and qualified to provide services consistent with the intent and
17 purpose of the IHSS and APS Programs as authorized by the State of California Department of Social
18 Services (CDSS) and the State of California Department of Health Care Services (DHCS).
19 NOW,THEREFORE, in consideration of their mutual covenants and conditions, the parties
20 hereto agree as follows:
21 1.SERVICES
22 A.DPH shall make available two (2) Full-Time Equivalent (FTE) PHN IIIIto
23 provide appropriate nursing services within DSS' IHSS and APS Programs.
24 B.DPH shall ensure each PHN maintains current licensure with the State of
25 California.
26 C.DPH agrees to provide all services as specified in this Interdepartmental
27 Agreement and as set forth in Exhibit A,"Summary of Services",attached hereto and by this reference
28 incorporated herein and made part of this Interdepartmental Agreement.
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M-20-0011
1 D.For the delivery of services as described in the Interdepartmental Agreement,
2 DSS and DPH agree that DPH's two (2)FTE PHNs shall be co-located with DSS staff currently
3 located at DSS'Sierra Building,2025 E.Dakota Avenue,2nd Floor,Fresno,CA 93726,and DSS'
4 Sequoia Building,3821 N.Clark Street,Fresno,CA 93726.Should DSS APS and IHSS program staff
5 be relocated,DPH PHNs will follow.Through this provision,DPH PHNs shall be provided by DSS
6 with all necessary program office supplies to deliver the services as outlined in this Interdepartmental
7 Agreement.
8 DSS may request additional services from DPH,which are not otherwiseE.
9 provided for in this Interdepartmental Agreement,which DPH,at its sole discretion,may choose to
10 provide.If DPH is unable to provide said additional services to DSS when requested,DPH shall
11 immediately notify DSS.Compensation for any such additional services shall be mutually agreed upon
12 and provided within the scope of this Interdepartmental Agreement as determined by the DPH Director,
13 or designee and DSS Director or designee,unless DPH and DSS agree otherwise in writing.
14 All costs to DSS are for services provided are auditable based on State and Federal regulations.
15 All costs to DSS are for services provided and are auditable based on State andF.
16 Federal regulations.
17 2.TERM
18 This Interdepartmental Agreement shall become effective on the l "day of JulyA.
19 2020 and shall terminate on the 30th day ofJune 2021.
20 This Interdepartmental Agreement shall be automatically extended for two (2)B.
21 additional twelve (12)month periods (FY 2021-22 and FY 2022-23)upon the same terms and
22 conditions set forth,unless written notice of non-renewal is given by either party no later than thirty
23 (30)days prior to the renewal period.
24 TERMINATION3.
25 Non-Allocation of Funds -The terms of this Interdepartmental Agreement,andA.
26 the services to be provided there under,are contingent on the approval of funds by the appropriating
27 government agency.Should sufficient funds not be allocated,the services provided may be modified
28 or this Interdepartmental Agreement terminated at any time by DSS providing DPH sixty (60)days
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2 B.Without Cause -Under circumstances other than those set forth above,this
1 advance written notice.
3 Interdepartmental Agreement may be terminated by either party upon the giving of sixty (60)days
4 advance written notice of an intention to terminate.However,termination of this Interdepartmental
5 Agreement shall not affect any services to active cases pursuant to this Interdepartmental Agreement,
6 which shall be handled to their conclusion by DPH.
7 4.COMPENSA TION
8 DSS agrees to pay DPH and DPH agrees to receive compensation for services provided
9 pursuant to Paragraph One (1)of this Interdepartmental Agreement and as identified in Exhibit A,
10 "Summary of Services"and in accordance with the budget identified in Exhibit B,"Budget Summary",
11 attached hereto and incorporated herein,and made part of this Interdepartmental Agreement,In no
12 event shall actual services performed under this Interdepartmental Agreement be in excess of Three
13 Hundred Seventeen Thousand Five Hundred Fifty-Five and Noll 00 Dollars ($317,555)for FY 2020-
14 21;Three Hundred Twenty-Three Thousand Nine Hundred Eighteen and Noll 00 Dollars ($323,918)
15 for FY 2021-22;and Three Hundred Thirty Thousand Five Hundred Ninety-Five and Noll 00 Dollars
16 ($330,595)for FY 2022-23.It is understood that all expenses incidental to DPH's performance of
1 7 services under this Interdepartmental Agreement shall be borne by DPH,including but not limited to
18 any and all personnel,equipment (computers,portable devices,cell phones and any ancillary items)and
19 supplies required in the performance of these services.
20 Payments by DSS shall be in arrears for services provided during the preceding month,
21 within forty-five (45)days after receipt and verification ofDPH's monthly invoices by DSS.In the
22 event the State of California is unable to meet its financial obligations and funding to DSS is reduced or
23 delayed,DSS may reduce,delay or defer payment to DPH until such time as State budget issues are
24 resolved.In these circumstances,DPH must accept reduced,delayed or deferred payment for services.
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5.INVOICING
A.DPH shall submit monthly invoices to DSS that detail DPH's requested
27 expenditure reimbursement for services provided pursuant to the terms and conditions of this
28 Interdepartmental Agreement.Information on invoices shall include participants'names,dates services
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1 were rendered,and cost incurred.Invoices shall be submitted by the 20th of the month for the prior
2 month's expenses to DSS.
3 No reimbursement for services rendered under this Interdepartmental AgreementB.
4 shall be made until said invoices and supporting documentation,as identified herein above,are received
5 and reviewed by DSS.If said invoices are incorrect,incomplete or otherwise not in proper form,DSS
6 shall have the right to withhold payment as to only that portion of the invoice that is incorrect or
7 improper.
8 Once invoices have been approved for payment by DSS,an Inter-Departmentc.
9 Journal Voucher shall be prepared to reimburse DPH for expenditures.The Inter-Departmental Journal
10 Vouchers shall be subject to County,State and Federal audits.
11 All invoices shall be supported by properly executed payrolls,time records,D.
12 invoices,vouchers,orders or other accounting documents pertaining in whole or in part to this
13 Interdepartmental Agreement,and they shall be clearly identified and readily accessible.The
14 supporting documentation must indicate the line item budget account to which the cost is charged,if
15 applicable.
16 Invoices and all supporting documentation shall be sent to DSS,via email.atE.
17 DSSInvoices@fresnocountyca.gov.
18 6.MODIFICATION
19 Any matters of this Interdepartmental Agreement may be modified from time to time by
20 the written consent of all the parties without,in any way,affecting the remainder.
21 7.NON-ASSIGNMENT
22 Neither party shall assign,transfer or subcontract this Interdepartmental Agreement nor
23 their rights or duties under this Interdepartmental Agreement without the prior written consent of the
24 other party.
25 8.CONFIDENTIALITY
26 All services performed by DPB under this Agreement shall be in strict conformance
27 with all applicable Federal,State of California,and/or local laws and regulations relating to
28 confidentiality.
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1 RECORDS9.
2 DPH shall assume responsibility for maintaining detailed records to support its invoices
3 to DSS for services provided under this Interdepartmental Agreement.DPH shall provide DSS with
4 access to said records for audit purposes.Furthermore,DPH shall retain said records for a minimum of
5 five (5)years following the expiration of this Interdepartmental Agreement.In the event of any
6 outstanding State of California or Federal audits or exceptions,DPH agrees to retain its records until
7 such audits and exceptions are finalized.
8 10.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
9 DSS,DPH,their officers,consultants,subcontractors,agents,and employees shall
10 comply with all applicable State,Federal,and local laws and regulations governing projects that utilize
11 Federal Funds.
12 11.NONDISCRIMINATION
13 During the performance of this Interdepartmental Agreement,DPH shall not unlawfully
14 discriminate against any employee or applicant for employment,or recipient of services,because of
15 race,religion,color,national origin,ancestry,physical disability,medical condition,marital status,age
16 or gender,pursuant to all applicable State of California and Federal statutes and regulations.
17 12.RELATIONSHIP OF PARTIES
18 It is understood that this is an Interdepartmental Agreement by and between two (2)
19 separate departments of the County of Fresno and is not intended to and shall not be construed to create
20 a relationship of agent,servant,employee,partnership,joint venture or association.
21 13.ENTIRE AGREEMENT
22 This Agreement,including all Exhibits,constitutes the entire Interdepartmental
23 Agreement between DSS and DPH with respect to the subject matter hereof and supersedes all previous
24 agreements,negotiations,proposals,commitments,writings,advertisements,publications,and
25 understandings of any nature whatsoever unless expressly included in this Interdepartmental
26 Agreement.
27 III
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1 IN WITNESS WHEREOF,the parties hereto have caused this Interdepartmental Agreement to
2 be executed by their signatures below.
3
4 ATTEST:
5 COUNTY OF FRESNO
6 DEPARTMENT OF SOCIAL SERVICES
7
COUNTY OF FRESNO
DEP ARTMENT OF PUBLIC HEALTH
By:i£J(ti20
David Pomaville,Director
8
Date:---+l~[2~~~~--Date:01/2/:'-1------=/2=---=-0 __~I
Fund/Subclass:
Organization:
Account/Program:
0001110000
56107001
7295
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Exhibit A
Page 2 of 2
10.Participate in the development of health-related policies and procedures for IHSS
and APS.
11.Upon request,review case files to ensure supportive services are appropriate to
clients'medical needs.
12.Attend meetings and trainings to maintain and enhance knowledge and expertise in
the areas of senior health care,assessments,and case planning for senior and
disabled clients.
13.Communicate and coordinate with DSSstaff to ensure services are provided in the
most effective,efficient and timely manner possible.
14.Complete timesheets with appropriate work codes to document program activities,
and all timesheets will be retained by DPH for audit purposes.
15.Provide assigned PHNs with computers,portable devices,cell phones,ancillary items
and healthcare supplies required in the performance of services under this
Interdepartmental Agreement.
DSSRESPONSIBILITIES
1.Provide workspace,desk phone,computer monitors and necessary program office
supplies for DPH PHNs co-located in DSSfacilities for purposes of this
Interdepartmental Agreement.
2.Communicate and coordinate referrals and consultations with PHNs as often as
needed to ensure client services are provided in the most effective,efficient and
timely manner.
OUTCOMES
1.DPH PHNs will follow up on all appropriate client referrals by DSSIHSSand APSstaff.
2.DPH PHNs will document all provided services on all client referrals by DSSIHSSand
APS staff.
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BUDGET SUMMARY
(Annual)
ORGANIZATION:Department of Public Health
SERVICES:Public Health Nurse Services for In-Home Supportive Services and
Adult Protective Services
CONTRACTPERIOD:FY 2020-21
Account No.Account Name Amount
6000 Salaries and Employee Benefits
6100 Regular Salaries $177,396
6200 Extra Help $
6300 Overtime $
6350 Unemployment Insurance $339
6400 Retirement Contribution $115,083
6500 OASDI Contribution $13,571
6550 Workers'Comp Contribution $
6600 Health Insurance Contribution $8,943
6650 Life and Disability Insurance $
6670 Benefits Administration $223
Total Salaries and Employee Benefits $315,555
7000 Services and Supplies
7415 Training $2,000
Total Services and Supplies $2,000
TOTAL APPROPRIATIONS $317,555
BUDGET SUMMARY
(Annual)
ORGANIZATION:Department of Public Health
SERVICES:Public Health Nurse Services for In-Home Supportive Services and
Adult Protective Services
CONTRACTPERIOD:FY 2021-22
Account No.Account Name Amount
6000 Salaries and Employee Benefits
6100 Regular Salaries $181,251
6200 Extra Help $
6300 Overtime $
6350 Unemployment Insurance $347
6400 Retirement Contribution $117,288
6500 OASDI Contribution $13,866
6550 Workers'Comp Contribution $
6600 Health Insurance Contribution $8,943
6650 Life and Disability Insurance $
6670 Benefits Administration $223
Total Salaries and Employee Benefits $321,918
7000 Services and Supplies
7415 Training $2,000
Total Services and Supplies $2,000
TOTAL APPROPRIATIONS $323,918
BUDGET SUMMARY
(Annual)
ORGANIZATION:Department of Public Health
SERVICES:Public Health Nurse Services for In-Home Supportive Services and
Adult Protective Services
CONTRACTPERIOD:FY 2022-23
Account No.Account Name Amount
6000 Salaries and Employee Benefits
6100 Regular Salaries $185,298
6200 Extra Help $
6300 Overtime $
6350 Unemployment Insurance $354
6400 Retirement Contribution $119,602
6500 OASDI Contribution $14,175
6550 Workers'Comp Contribution $
6600 Health Insurance Contribution $8,943
6650 Life and Disability Insurance $
6670 Benefits Administration $223
Total Salaries and Employee Benefits $328,595
7000 Services and Supplies
7415 Training $2,000
Total Services and Supplies $2,000
TOTAL APPROPRIATIONS $330,595