HomeMy WebLinkAbout29482Agreement No. 17-534
AGREEMENT 1
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THIS AGREEMENT ("Agreement") is made and entered into this 17th day of
October , 2017 (the "Effective Date"), by and between the COUNTY OF FRESNO, a
4 political subdivision of the State of California, hereinafter referred to as "COUNTY", and Global
5 Power Group, Inc., whose corporate address is 12060 Woodside Ave., Lakeside, CA 92040,
6 hereinafter referred to as "CONTRACTOR".
7
8 RECITALS
9 WHEREAS, COUNTY has a need for a generator maintenance and repair program; and
1 O WHEREAS, COUNTY issued Request for Quotation (RFQ) No. 17-045 and Addendum
11 No. One thereto for a generator and maintenance repair program (collectively, the "RFQ"); and
12 WHEREAS, CONTRACTOR submitted the lowest overall responsive bid for providing the.
13 services requested in the RFQ; and
14 WHEREAS, CONTRACTOR is qualified and willing to perform said services as stated in
15 CONTRACTOR's response to the RFQ ("Response").
16 NOW, THEREFORE, for and in consideration of the promises herein, and for other good
17 and valuable consideration, the parties agree as follows:
18 1. OBLIGATIONS OF THE CONTRACTOR
19 A Scheduled Maintenance-CONTRACTOR shall perform and deliver all
20 scheduled and corrective maintenance and repair services for emergency generators operated by
21 Facility Services and emergency generators operated by the Department of Public Works and
22 Planning, Resources Division (Special Districts and American Avenue) as stated under the RFQ
23 and CONTRACTOR's Response, both of which are attached hereto as Attachments A and B,
24 respectively, and incorporated herein by reference.
25 B. CONTRACTOR shall install all material, equipment, devices, etc. in accordance
26 with the recommendations of the manufacturer of each particular item. CONTRACTOR shall
27 submit to COUNTY justification for any deviation from the manufacturer's recommendation and
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obtain written approval from the appropriate “County Representative” (as that term is defined in
Section 2 herein below) prior to completing such work.
C. All materials, parts and equipment shall be new and per manufacturer
specifications unless otherwise approved in writing by the appropriate County Representative.
D. CONTRACTOR acknowledges that the County of Fresno Jail and Juvenile
Justice Campus (JJC) are “no-hostage facilities”. CONTRACTOR shall ensure that its employees
and any sub-contractors working in the Jail, JJC, and associated facilities, agree to abide by
COUNTY’s rules for a no-hostage facility as set forth in Attachment C, attached hereto and
incorporated herein by this reference. COUNTY may change these policies and procedures at any
time, without any prior notice to the CONTRACTOR. CONTRACTOR shall plan and execute all
work in such a manner so as to prevent a breach of these detention facilities or any other COUNTY
secured facility.
E. In accordance with Labor Code section 1770, et seq., the Director of the
Department of Industrial Relations of the State of California has determined the general prevailing
wages rates and employer payments for health and welfare pension, vacation, travel time and
subsistence pay as provided for in Section 1773.1, apprenticeship or other training programs
authorized by Section 3093, and similar purposes applicable to the work to be done.
Information pertaining to applicable Prevailing Wage Rates may be found on the website
for the State of California – Department of Industrial Relations:
http://www.dir.ca.gov/oprl/PWD/index.htm. Information pertaining to applicable prevailing wage
rates for apprentices may be found on the website for the State of California – Department of
Industrial Relations: http://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp.
It shall be mandatory upon the CONTRACTOR herein and upon any subcontractor to pay
not less than the prevailing wage rates, including overtime and holiday rates, to all workers,
laborers, or mechanics employed on this public work project, including those workers employed as
apprentices. Further, CONTRACTOR and each subcontractor shall comply with Labor Code
sections 1777.5 and 1777.6 concerning the employment of apprentices. A copy of the above-
mentioned prevailing wage rates shall be posted by the CONTRACTOR at the job site where it will
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be available to any interested party.
CONTRACTOR shall comply with Labor Code section 1775 and forfeit as a penalty to
COUNTY Two Hundred Dollars ($200.00) for each calendar day or portions thereof, for each
worker paid less than the prevailing wage rates for the work or craft in which the worker is
employed for any work done under this project by CONTRACTOR or by any subcontractor under
CONTRACTOR in violation of Labor Code section 1770, et seq. In addition to the penalty, the
difference between the prevailing wage rates and amount paid to each worker for each calendar
day or portion thereof for which each worker was paid less than the prevailing wage rate shall be
paid to each worker by the CONTRACTOR or subcontractor.
CONTRACTOR and subcontractor shall keep an accurate record showing the names,
address, social security number, work classification, straight time and overtime hours worked each
day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or
other employee employed by him or her in connection with this public work project. In accordance
with Labor Code section 1776, each payroll record shall be certified and verified by a written
declaration under penalty of perjury stating that the information within the payroll record is true and
correct and that the CONTRACTOR or subcontractor complied with the requirements of Labor
Code sections 1771, 1811 and 1815 for any work performed by its employees on this public work
project. These records shall be open at all reasonable hours to inspection by the COUNTY, its
officers and agents, and to the representatives of the State of California – Department of Industrial
Relations, including but not limited to the Division of Labor Standards Enforcement.
2. OBLIGATIONS OF THE COUNTY
A. COUNTY shall compensate the CONTRACTOR as provided in this Agreement.
B. COUNTY shall provide two (2) “County Representatives”, to represent the
COUNTY as set forth herein below and work with the CONTRACTOR in carrying out the provisions
of this Agreement. The County Representative responsible for the generators listed in Quotation
Schedules “A” and “C” (as set forth in the RFQ) will be the COUNTY’s Facilities Division Manager
or his or her designee. The County Representative responsible for the generators listed in
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Quotation Schedule “B” (as set forth in the RFQ) will be the Department of Public Works and
Planning’s Deputy Director of Resources and Administration or his or her designee.
C. The COUNTY Representatives will:
a. Approve equipment shutdown schedules;
b. Approve temporary equipment and material storage areas;
c. Approve or disapprove use of non-standard equipment or materials;
d. Approve work authorizations;
e. Verify wo rk completion;
f. Determine appropriate emergency callback and trouble call service
categorization (i.e., Level I, Level II, and Level III) as defined in Attachment A.
3. TERM
The term of this Agreement shall be for a period of three (3) years, commencing on
the Effective Date, through and including the last day of the three-year period. This Agreement may
be extended for two (2) additional consecutive twelve (12) month periods upon written approval of
both parties no later than thirty (30) days prior to the first day of the next twelve (12) month
extension period. COUNTY’s Director of Internal Services/Chief Information Officer or his/her
designee, is authorized to execute such written approval on behalf of COUNTY based on
CONTRACTOR’s satisfactory performance.
4. TERMINATION
A. Non-Allocation of Funds – The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government
agency. Should sufficient funds not be allocated, the services provided may be modified, or this
Agreement terminated, at any time by giving the CONTRACTOR thirty (30) days advance written
notice.
B. Breach of Contract – The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
a. An illegal or improper use of funds;
b. A failure to comply with any term of this Agreement;
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c. A substantially incorrect or incomplete report submitted to the COUNTY; or
d. Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the
COUNTY of any breach of this Agreement or any default which may then exist on the part of
the CONTRACTOR. Neither shall such payment impair or prejudice any remedy available to
the COUNTY with respect to the breach or default. The COUNTY shall have the right to
demand of the CONTRACTOR the repayment to the COUNTY of any funds disbursed to the
CONTRACTOR under this Agreement, which in the judgement of the COUNTY were not
expended in accordance with the terms of this Agreemen t. The CONTRACTOR shall promptly
refund any such funds upon demand.
C. Without Cause – Under circumstances other than those set forth above, this
Agreement may be terminated by COUNTY upon giving thirty (30) days advance written notice of
an intention to terminate to CONTRACTOR.
5. COMPENSATION: COUNTY agrees to pay CONTRACTOR and CONTRACTOR
agrees to receive compensation as follows:
A. CONTRACTOR’s compensation shall be based on the services, materials and
parts provided at each generator site at the pricing as listed in Attachment B. The pricing set forth
in Attachment B shall remain in effect for the duration of this Agreement.
B. Public Works and Planning (“PW&P”) - The maximum annual compensation
amount for parts and services required for PW&P under this Agreement (excepting “Extra
Services” as defined hereinbelow) for years one, three, and potential year five shall not exceed
$41,830 for each such contract year. The maximum annual compensation amount for year two
and potential year four shall not exceed $31,830 for each such contract year. In no event shall the
total for all such parts and services provided to PW&P exceed $189,150 for the entire potential five-
year term of this Agreement.
C. Facility Services -
The maximum annual compensation amount for the services required for
Facility Services under this Agreement (excepting “Extra Services” as defined hereinbelow) for
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years one, three, and potential year five shall not exceed $74,249 for each such contract year.
The maximum annual compensation amount for year two and potential year four shall not
exceed $33,769 for each such contract year. In no event shall the total for all such parts and
services provided to Facility Services exceed $290,285 for the entire potential five-year term of
this Agreement.
D. Extra Services – Extra Services are expressly contemplated to include, but are
not necessarily limited to, the potential addition of other emergency generator locations for which
maintenance and/or repair services may be provided by CONTRACTOR. CONTRACTOR shall not
add markup percentages or costs to subcontractor’s costs or incidental costs unless expressly
authorized in writing by a COUNTY Representative. CONTRACTOR shall not undertake any Extra
Services without the advance written authorization of a COUNTY Representative.
The maximum total compensation for Extra Services for both Facility Services
and PW&P combined, shall not exceed a total of $130,000 for years one through
three. The maximum total compensation for Extra Services for both Facility
Services and PW&P shall not exceed a total of $80,000 for potential years four
through five. In no event shall total expenditures for Extra Services exceed
$210,000 for the entire potential five-year term of this Agreement.
E. Total Maximum Compensation –
In no event shall the maximum compensation unde r this Agreement exceed
the sum of $689,435 for all products and services provided to both PW&P and Facility Services
for the entire potential five-year term of this Agreement. It is understood that all expenses
incidental to CONTRACTOR’s performance of services under this Agreement shall be borne by
CONTRACTOR unless otherwise specifically provided for in this Agreement.
6. INVOICING:
CONTRACTOR shall submit invoices in triplicate to the appropriate COUNTY
department responsible for the generator to the addresses provided below.
Facilities Services Department of Public Works and Planning.
4590 East Kings Canyon Road Resources Division
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Fresno, CA 93702 2220 Tulare Street, Sixth Floor
Fresno, CA 93721
Invoices shall clearly reference the provided contract number, identify the
responsible COUNTY department or Section, the name of the facility or special district wh ere
the services were performed, the date upon which such services were performed, and a cost
breakdown of services, labor, parts and mileage.
COUNTY will pay CONTRACTOR within forty-five (45) days of receipt of an
approved invoice, by mail addressed to CONTRACTOR’s remittance address: 12060 Woodside
Ave., Lakeside, CA 92040.
7. INDEPENDENT CONTRACTOR:
In performance of the work, duties and obligations assumed by CONTRACTOR
under this Agreement, it is mutually understood and agreed that CONTRACTOR, including any
and all of the CONTRACTOR'S officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as an
officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY.
Furthermore, COUNTY shall have no right to control or supervise or direct the manner or method
by which CONTRACTOR shall perform its work and function. However, COUNTY shall retain the
right to administer this Agreement so as to verify that CONTRACTOR is performing its obligations
in accordance with the terms and conditions thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law and
the rules and regulations, if any, of governmental authorities having jurisdiction over matters the
subject thereof.
Because of its status as an independent contractor, CONTRACTOR shall have
absolutely no right to employment rights and benefits available to COUNTY employees.
CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its
employees all legally required employee benefits. In addition, CONTRACTOR shall be solely
responsible and save COUNTY harmless from all matters relating to payment of CONTRACTOR's
employees, including compliance with Social Security withholding and all other regulations
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governing such matters. It is acknowledged that during the term of this Agreement,
CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
Agreement.
8. MODIFICATION:
This Agreement may be modified from time to time by the written consent of all the
parties without, in any way, affecting the remainder.
9. NON-ASSIGNMENT:
Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the prior written consent of the other party.
10. HOLD HARMLESS:
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY's
request, defend the COUNTY, its officers, agents, and employees from any and all costs and
expenses, damages, liabilities, claims, and losses occurring or resulting to COUNTY in connection
with the performance, or failure to perform, by CONTRACTOR, its officers, agents, or employees
under this Agreement, and from any and all costs and expenses, damages, liabilities, claims, and
losses occurring or resulting to any person, firm, or corporation who may be injured or damaged
by the performance, or failure to perform, of CONTRACTOR, its officers, agents, or employees
under this Agreement.
11. INSURANCE:
Without limiting the COUNTY's right to obtain indemnification from
CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full
force and effect, the following insurance policies throughout the term of the Agreement:
A) COMMERCIAL GENERAL LIABILITY
Commercial General Liability Insurance with limits of not less than One Million
Dollars ($1,000,000) per occurrence and an annual aggregate of Two Million Dollars
($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require
specific coverages including completed operations, products liability, contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
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necessary because of the nature of this contract.
B) AUTOMOBILE LIABILITY
Comprehensive Automobile Liability Insurance with limits for bodily injury of not
less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred
Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty
Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred
Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles
used in connection with this Agreement.
C) PROFESSIONAL LIABILITY
If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N.,
L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less
than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dolla rs ($3,000,000.00)
annual aggregate.
D) WORKER'S COMPENSATION
A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
CONTRACTOR shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno, its officers, agents, and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are
concerned. Such coverage for additional insured shall apply as primary insurance and any
other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees
shall be excess only and not contributing with insurance provided under CONTRACTOR's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty
(30) days advance written notice given to COUNTY.
Within Thirty (30) days from the date CONTRACTOR executes this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all
of the foregoing policies, as required herein, to the County of Fresno, Attn: Facility Services
Manager, 4590 E. Kings Canyon, Fresno, CA 93702 , stating that such insurance coverages
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have been obtained and are in full force; that the County of Fresno, its officers, agents and
employees will not be responsible for any premiums on the policies; th at such Commercial
General Liability insurance names the County of Fresno, its officers, agents and employees,
individually and collectively, as additional insured, but only insofar as the operations under this
Agreement are concerned; that such coverage f or additional insured shall apply as primary
insurance and any other insurance, or self-insurance, maintained by COUNTY, its officers,
agents and employees, shall be excess only and not contributing with insurance provided under
CONTRACTOR's policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance
coverage as herein provided, the COUNTY may, in addition to other remedies it may have,
suspend or terminate this Agreement upon the occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of
California. Insurance purchased shall be purchased from companies possessing a current A.M.
Best, Inc. rating of A FSC VII or better.
12. AUDITS AND INSPECTIONS:
CONTRACTOR shall at any time during CONTRACTOR’s normal business hours,
and upon prior written notice, as often as the COUNTY may deem necessary, make available to
the COUNTY for examination all of its records and data with respect to the matters covered by this
Agreement. CONTRACTOR shall, upon request by the COUNTY, permit the COUNTY to audit and
inspect all of such records and data necessary to ensure CONTRACTOR's compliance with the
terms of this Agreement. Any such examinations or audits shall be at the COUNTY’s expense.
If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall
be subject to the examination and audit of the Auditor General for a period of three (3) years after
final payment under contract (Government Code Section 8546.7).
13. NOTICES:
A) AUTHORITY TO GIVE AND RECEIVE NOTICES
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The persons and their addresses having authority to give and receive notices
under this Agreement include the following:
COUNTY OF FRESNO CONTRACTOR
Facility Services Manager Edward Skane
4590 E. Kings Canyon Road Service Manager
Fresno, CA 93702 12060 Woodside Ave.
Telephone: (559) 600-7242 Lakeside, CA 92040
FAX: (559) 600-7739 Telephone: (619) 994-8581
Cell: (619) 579-1166
Deputy Director, Resources Division
2220 Tulare St. 6th Floor
Fresno, CA 93721
Telephone: (559) 600-4078
FAX: (559) 600-4548
All notices between the COUNTY and CONTRACTOR provided for or permitted
under this Agreement must be in writing and delivered either by personal service, by first-class
United States mail, by an overnight commercial courier service, or by telephonic facsimile
transmission. A notice delivered by personal service is effective upon service to the recipient. A
notice delivered by first-class United States mail is effective three COUNTY business days after
deposit in the United States mail, postage prepaid, addressed to the recipient. A notice delivered
by an overnight commercial courier service is effective one COUNTY business day after deposit
with the overnight commercial courier service, delivery fees prepaid, with delivery instructions
given for next day delivery, addressed to the recipient. A notice delivered by telephonic facsimile
is effective when transmission to the recipient is completed (but, if such transmission is completed
outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record
of the completed transmission. For all claims arising out of or related to this Agreement, nothing in
this section establishes, waives, or modifies any claims presentation requirements or procedures
provided by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of
the Government Code, beginning with section 810).
14. GOVERNING LAW:
Venue for any action arising out of or related to this Agreement shall only be in
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Fresno County, California.
The rights and obligations of the parties and all interpretation and performance of
this Agreement shall be governed in all respects by the laws of the State of California.
15. DISCLOSURE OF SELF-DEALING TRANSACTIONS:
This provision is only applicable if the CONTRACTOR is operating as a corporation
(a for-profit or non-profit corporation) or if during the term of this agreement, the CONTRACTOR
changes its status to operate as a corporation.
Members of the CONTRACTOR’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while CONTRACTOR is providing goods or performing
services under this agreement. A self-dealing transaction shall mean a transaction to which the
CONTRACTOR is a party and in which one or more of its directors has a material financial interest.
Members of the Board of Directors shall disclose any self-dealing transactions that they are a party
to by completing and signing a Self-Dealing Transaction Disclosure Form (Attachment D) and
submitting it to the COUNTY prior to commencing with the self-dealing transaction or immediately
thereafter.
16. ENTIRE AGREEMENT:
This Agreement constitutes the entire agreement between the CONTRACTOR and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement
negotiations, proposals, commitments, writings, advertisements, publications, and understandings
of any nature whatsoever unless expressly included in this Agreement. In the event of any
inconsistency in interpreting the documents comprising this Agreement, the inconsistency shall be
resolved by giving precedence in the following order of priority: (1) the text of this Agreement
(excluding COUNTY’s RFQ and CONTRACTOR’s Response thereto), (2) COUNTY’s RFP, and (3)
CONTRACTOR’s Response.
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IN W ITt:J ESS W HEREOF , the parties hereto have executed this Agreement as of
3 CON TRAC T OR
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6 Date : q -~ ~ ~ D \ l -----"---------"---
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Date : _C\_--~--~dC)~_\ 7 __ _
Globa l Power Group, Inc.
12060 Woodside Ave.
Lakes ide, CA 92040
FOR ACCOUNTING USE ONLY:
FUND: 104 5
SUB CLASS : 10000
ORG NO .: 8935
ACCOUNT NO . : 7205
FUND : 0801
SUBCLASS : 16900
ORG NO.: 9140
ACCOUNT NO . : 7205
FU ND : 0700
SUB CLASS : 15000
ORG NO .: 9026
ACCOUNT NO . : 7205
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Brian Pacheco
Cha irman , Board of Supervisors
Date: _ _._l -=D_-_I_J,_----'-\ J_.__ ____ _
Bern ice E. Seidel
Clerk , Board of Supervisors
By: ~A~ DJSJ'.\cy>
DEPUTY
Ro ert W. Bash , D irector of lnte
Chief Information Office'L'
Steven E. White , Director'of Pu blic Works
APPROVEDASTOLEGALFORM
Daniel C . Cederberg
County ou ns el
DEPUTY
APPR OVED AS TO ACCOUNTING F
COPY
COUNTY OF FRESNO
REQUEST FOR QUOTATION
NUMBER: 17-045
GENERATOR MAINTENANCE AND REPAIR
Issue Date: .January 24, 2017
Closing Date: FEBRUARY 21, 2017
Qu otati o n will b e con s i de red LATE wh en the official Purc h as ing tim e c l oc k rea ds 2:01 P.M .
Questions must be submitted on the Bid Page at Public Purchase or contact Heather Stevens at phone
(559) 600-7110.
Check County of Fresno Purchasing's website at
https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx
for any future addenda.
Please submit all Quotations to:
County of Fresno -Purchasing
4525 E. Hamilton Avenue , 2 nct Floor
Fresno, CA 93702-4599
BIDDER TO COMPLETE
Undersigned agrees to furnish the commodity or se rvice stipulated in the attached response at the prices and te rms stated , subject to the attached
"County of Fresno Purchasing Standard Instructions And Conditions For Requests For Proposals (RFP 's) And Requests For Quotations (RFQ's)".
Except as noted on individual items , the following will apply to all items in the Quotation Schedule :
• A cash discount of
Global Power Group, Inc .
COMPANY
______ % __ 1_5 ___ days will apply .
3390 E Miraloma Avenue Suite 104
ADDRESS l
Anaheim 1
CITY
(714) 572-301 7
SIGNATURE (IN BLUE INK)
Salvatore Martorano
PRINT NAME
(619579-1 166
FACSIMILE NUMBER
Preside nt
TITLE
California 92806
STATE ZIP CODE
dispatch@gp gpower.com
E-MAIL ADDRESS
Purchas ing Us e: HS:st ORG/Requisiti on: 893 5, 9140, 90 26I1 321 70 1086, 1401700061, 92617001 26
G:\Public\RFQIFY 2016-17 117-045 Generator Maintenance and Repair\17 -045 Generator Maintenance and Repair.doc PD-010 (11/2015)
Quotation No. 17-045
COUNTY OF FRESNO PURCHASING
STANDARD INSTRUCTIONS AND CONDITIONS FOR
REQUESTS FOR PROPOSALS (RFP'S) AND REQUESTS FOR QUOTATIONS (RFQ'S)
Note: the reference to "bids " in the following paragraphs applies to RFP 's and RF Q's
GENERAL CONDITIONS
By submitting a bid the bidder agrees to the fo llo wing conditions. These conditions will apply to all subsequent purchases based on this bid.
1. BID PREPARATION:
A) All prices and notations must be typed or written in ink. No erasures
permitted. Errors may be crossed out , initialed and corrections printed
in ink by person signing bid.
B) Brand Names: Brand names and numbers when given are for
reference. Equal items wi ll be considered, provided the offer clearly
describes the article and how it differs from that specified. In the
absence of such information it shall be understood the offering is
exactly as specified.
C) State brand or make of each item. If bidding on other than specified,
state make , model and brand being bid and attach supporting
literature /specifications to the bid.
D) Bid on each item separately. Prices should be stated in units specified
herein. All applicable charges must be quoted; charges on invoice not
quoted herein will be disallowed .
E) Time of delivery is a part of the consideration and must be stated in
definite terms and must be adhered to . F.O .B. Point shall be
destination or freight charg es must be stated.
F) All bids must be dated and signed wit h the firm's name and by an
authorized officer or employee.
G) Unless otherwise noted , prices shall be firm for one hundred eighty
(180) days after closing date of bid.
2. SUBMITTING BIDS :
A) Each bid must be submitted on forms provided in a sealed
envelope/package with bid number and closing date and time on the
outside of the envelope/package.
B) Interpretation: Should any discrepancies or omissions be found in the
bid specifications or doubt as to their meaning, the bidder shall notify
the Buyer in writ ing at once. The County shall not be held responsible
for verbal interpreta tions. Questions regarding the bid must be
received by Purchasing stated wi thin this document. All addenda
issued shall be in writing , duly issued by Purchasing and incorporated
into the contract.
C) ISSUING AG ENT /AUTHORIZED CONTACT: This RFP/RFQ has been
issued by County of Fresno, Purchasing. Purchasing shall be the
vendor's sole point of contact with regard to the RFP /RFQ , its content,
and all issues concerning it.
All communication regarding this RFP/RFQ shall be directed to an
authorized representative of County Purchasing. The specific buyer
managing this RFP/RFQ is identified on the cover page, along with his
or her telephone number , and he or she should be the primary point of
contact for discussions or information pertaining to the RFP/RFQ .
Contact with any other County representative , including elected
officials, for the purpose of discussing this RFP/RFQ, its content, or
any other issue concerning it , is prohibited unless authorized by
Purchasing . Violation of this clause, by the vendor having unauthorized
contact (verbally or in writing) wi th such other County represen tatives,
may constitute grounds for rejection by Purchasing of the vendor's
quotation.
The above stated restriction on vendor contact with County
representa tives shall apply until the County has awarded a purchase
order or contract to a vendor or vendors, except as follows. First, in the
event that a vendor init iates a formal protest against the RFP/RFQ ,
such vendor may contact the appropriate individual, or individuals who
are managing that protest as outlined in the County 's established
protest procedures. All such contact must be in accordance with the
sequence set forth under the protest procedures. Second , in the event
a public hearing is schedu led before the Board of Supervisors to hear
testimony prior to its approval of a purchase order or contract , any
vendor may address the Board.
D) Bids received after the closing time will NOT be considered.
E) Bidders are to bid what is specified or requested first. If unable to or
unwi lling to, bidder may bid alternative or option , indicating all
advantages, disadvantages and their associated cost.
F) Public Contract Code Section 7028.15
Where the State of California requires a Contractor's license, it is a
misdemeanor for any person to submit a bid unless specifically
exempted.
3. FAILURE TO BID
A) If not bidding, return bid sheet and state reason for no bid or your name
may be removed from mailing list.
4. TAXES, CHARGES AND EXTRAS:
A) County of Fresno is subject to California sales and /or use tax
(7.975%). Please indicate as a separate line item if applicable.
B) DO NOT include Federal Excise Tax. County is exempt under
Registration No. 94-73-03401-K.
C) County is exempt from Federal Transportation Tax. Exemption
certificate is not required where shipping papers show consignee as
County of Fresno.
D) Charges for transportation , containers, packing, etc. will not be paid
unless specified in bid.
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5. W-9 -REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND
CERTIFICATION & CALIFORNIA FORM 590 WITHHOLDING EXEMPTION
CERTIFICATE:
Upon award of bid, the vendor shall submit to County Purchasing , a
completed IRS Form W-9 -Request for Taxpayer Identification Number and
Certification and a California Form 590 Withholding Exemption Certificate if
not currently a County of Fresno approved vendor.
6. AWARDS:
A) Award(s) will be made to the most responsive responsible bidder;
however, the Fresno County Local Vendor Preference and/or the
Disabled Veteran Business Enterprise Preference shall take
precedence when applicable. Said Preferences apply only to Request
for Quotations for materials , equipment and/or supplies only (no
services); the preference do not apply to Request for Proposals. RFQ
evaluations will include such things as life-cycle cost, availability ,
delivery costs and whose product and/or service is deemed to be in the
best interest of the County. The County shall be the sole judge in
making such determination .
B) Unless bidder gives notice of all-or-none award in bid, County may
accept any item , group of items or on the basis of total bid.
C) The County reserves the right to reject any and all bids and to waive
informalities or irregularities in bids.
D) Award Notices are tentative: Acceptance of an offer made in response
to this RFP/RFQ shall occur only upon execution of an agreement by
both parties or issuance of a valid written Purchase Order by Fresno
County Purchasing .
E) After award, all bids shall be open to public inspection. The County
assumes no responsibility for the confidentiality of information offered
in a bid.
7. TIE BIDS :
All other factors being equal, the contract shall be awarded to the Fresno
County vendor or, if neither or both are Fresno County vendors , it may be
awarded by the flip of a coin in the presence of witnesses or the entire bid
may be rejected and re-bid. If the General Requirements of the RFQ state
that they are applicable, the provisions of the Fresno County Local Vendor
Preference shall take priority over this paragraph.
8. PATENT INDEMNITY:
The vendor shall hold the County , its officers, agents and employees,
harmless from liability of any nature or kind, including costs and expenses ,
for infringement or use of any copyrighted or un-copyrighted composition ,
secret process, patented or unpatented invention , article or appliance
furnished or used in connection with this bid.
9. SAMPLES:
Samples, when required, must be furnished and delivered free and , if not
destroyed by tests, will upon written request (within thirty (30) days of bid
closing date) be returned at the bidder's expense. In the absence of such
notification, County shall have the right to dispose of the samples in
whatever manner it deems appropriate.
10 . RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT:
A) In case of default by vendor, the County may procure the articles or
service from another source and may recover the cost difference and
related expenses occasioned thereb y from any unpaid balance due the
vendor or by proceeding against performance bond of the vendor, if
any , or by suit against the vendor . The prices paid by the County shall
be considered the prevailing market price at the time such purchase is
made.
B) Articles or services, which upon delivery inspection do not meet
specifications , will be rejected and the vendor will be considered in
default. Vendor shall reimburse County for expenses related to delivery
of non-specified goods or services.
C) Regardless of F.O.B. point , vendor agrees to bear all risks of loss,
injury or destruction to goods and materials ordered herein which occur
prior to delivery and such loss , injury or destruction shall not release
vendor from any obligation hereunder.
11. DISCOUNTS:
Terms of less than fifteen (15) days for cash payment will be considered as
net in evaluating this bid. A discount for payment within fifteen (15) days or
more will be considered in determining the award of bid. Discount period will
commence either the later of delivery or receipt of invoice by the County.
Standard terms are Net forty-five (45) days.
12. SPECIAL CONDITIONS IN BID SCHEDULE SUPERSEDE GENERAL
CONDITIONS:
The "Ge neral Conditions" provisions of this RFP/RFQ shall be superseded if
in conflict with any other section of this bid, to the extent of any such conflict.
13. SPECIAL REQUIREMEN T:
With the invoice or within twenty-five (25) days of delivery , the seller must
provide to the County a Material Safety Data Sheet for each product, which
contains any substance on "The List of 800 Hazardous Substances",
published by the State Director of Industria l Relations . (See Hazardous
Substances Information and Training Act , California State Labor Code
Sections 6360 through 6399.7.)
14. RECYCLED PRODUCTS /MATER IALS:
Ve ndors are encouraged to provide and quote (with documentation) recycled
or recyclable products /mater ials which meet stated specifications.
15. YEAR COMPLIANCE WARRANTY:
Vendor warrants that any product furnished pursuant to this Agreement/order
shall support a four -d igit year format and be able to accurately process date
and time data from , into and between the twentieth and twenty -first
centuries, as well as leap year calculations. "Product" shall include, without
limitation, any piece or component of equipment, hardware , firmware,
middleware , custom or commercial software, or internal components or
subroutines therein. This warranty shall survive termination or expiration of
this Agreement.
In the event of any decrease in product functionality or accuracy related to
time and /or date data related codes and /or internal subroutines that impe de
the product from operating correctly using dates beyond December 31, 1999,
vendor shall restore or repair the product to the same level of functionality as
warranted herein, so as to minimize interruption to County's ongoing
business process , time being of the essence . In the event that such warranty
compliance requires the acquisition of additional programs , the expense for
any such associated or additional acquisitions , which may be required,
including, without limitation , data conversion tools, shall be borne exclusively
by vendor. Nothing in this warranty shall be construed to limit any rights or
remedies the County may otherwise have under this Agreement with respect
to defects other than year performance.
16. PARTICIPATION:
Bidder may agree to extend the terms of the resulting contrac t to other
political subdivis ion , municipalities and tax-supported agencies.
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Such participati ng Governmental bodies shall make purchases in their own
name, make payment directly to bidder, and be liable directly to the bidder,
holding the County of Fresno harmless.
17. CONFIDENTIALITY:
All services performed by vendor shall be in strict conformance with all
applicable Federal , State of California and /or local laws and regulations
relating to confidentiality, including but not limited to, California Civil Code ,
California Welfare and Institutions Code, Health and Safety Code, California
Code of Regulations, Code of Federal Regulations.
Vendor shall submit to County's monitoring of said compliance .
Vendor may be a business associate of County , as that term is defined in the
'Privacy Rule " enacted by the Health Insurance Portability and Accountability
Act of 1996 (HIPAA). As a HIPAA Business Associate, vendor may use or
disclose protected health information ("PHI") to perform functions, activities
or services for or on behalf of County as specified by the County, provided
that such use or disclosure shall not violate HIPAA and its implementing
regulations. The uses and disclosures if PHI may not be more expansive
than those applicable to County, as the "Covered Entity " under HIPAA's
Privacy Rule , except as authorized for management, administrative or legal
responsibilities of the Business Associate.
Vendor shall not use or further disclose PHI other than as permitted or
required by the County, or as required by law without written notice to the
County.
Vendor shall ensure that any agent, including any subcontractor, to which
vendor provides PHI received from , or created or received by the vendor on
behalf of County , shall comply with the same restrictions and conditions with
respect to such information .
18. APPEALS:
Appeals must be submitted in writing within seven (7) working days after
notification of proposed recommendations for award. A "N otice of Award" is
not an indication of County 's acceptance of an offer made in response to this
RFP/R FQ. Appeals should be submitted to County of Fresno Purchasing,
4525 E. Hamilton Avenue, Fresno, California 93702-4599 and in Word
format to gcornuelle@co.fresno.ca.us . Appeals should address only areas
regarding RFP/RFQ contradictions , procurement errors, quotation rating
discrepancies, legality of procurement context, conflict of interest, and
inappropriate or unfair competitive procurement grievance regarding the
RFP/RFQ process.
Purchasing will provide a written response to the complainant within seven
(7) working days unless the complainant is notified more time is required .
If the protesting bidder is not satisfied with the decision of Purchasing,
he/she shall have the right to appeal to the CAO within seven (7) working
days after Purchasing 's notification .
If the protesting bidder is not satisfied with CAO's decision , the final appeal
is with the Board of Supervisors. Please contact Purchasing if the appeal is
going to the Board.
19 . OBLIGATIONS OF CONTRACTOR:
A) CONTRACTOR shall perform as required by the ensuing contract.
CONTRACTOR also warrants on behalf of itself and all subcontractors
engaged for the performance of the ensuing contract that only persons
authorized to wor k in the United States pursuant to the Immigration
Reform and Control Act of 1986 and other applicable laws shall be
employed in the performance of the wo rk hereunder.
B) CONTRACTOR shall obey all Federal , State, local and special district
laws, ordinances and regulations .
20. AUDITS & RETENTION:
The Contractor shall maintain in good and legible condition all books,
documents, papers , data files and other records related to its performance
under this contract. Such records shall be complete and available to Fresno
County, the State of California , the federal government or their duly
authorized representatives for the purpose of audit, examination, or copying
during the term of the contract and for a period of at least three (3) years
following the County 's final payment under the contract or until conclusion of
any pending matter (e.g., litigation or audit), whichev er is later. Such records
must be retained in the manner described above until all pending matters are
closed.
21. DISCLOSURE -CRIMINAL HISTORY & CIVIL ACTIONS
Applies to Request for Proposal (RFP); does not apply to Request for
Quotation (RFQ) unless specifically stated elsewhere in the RFQ document.
In their proposal, the bidder is required to disclose if any of the following
conditions apply to them , their owners, officers, corporate managers and
partners (hereinafter collectively referred to as "Bidder''):
• Wi thin the three-year period preceding the proposal , they have been
convicted of , or had a civil judgment rendered against them for:
o fraud or a criminal offense in connection with obtaining,
attempting to obtain , or performing a public (federal, state,
or local) transaction or contract under a public transaction;
o violation of a federal or state antitrust statute;
o embezzlement, theft , forgery, bribery , falsification , or
destruction of records; or
o false statements or receipt of stolen property
Within a three-year period preceding their proposal , they have had a public
transaction (federal , sta te, or local) terminated for cause or default.
22. DATA SECURITY:
Individuals and/or agencies that enter into a contractual relationship with the
COUNTY for the purpose of provid ing services must employ adequate
controls and data security measures, both internally and externally to ensure
and protect the confidential information and/or data provided to contractor by
the COUNTY, preventing the potential loss, misappropriation or inadvertent
access , viewing, use or disclosure of COUNTY data including sensitive or
personal client information; abuse of COUNTY resources; and/or disruption
to COUNTY operations.
Individuals and/or agencies may not connect to or use COUNTY
networks/systems via personally owned mobile, wireless or handheld
devices unless authorized by COUNTY for telecommuting purposes and
provide a secure connection; up to date virus protection and mobile devices
must have the remote wipe feature enabled. Computers or computer
peripherals including mobile storage devices may not be used (COUNTY or
Contractor device) or brought in for use into the COUNTY 's system(s)
without prior authorization from COUNTY's Chief Information Officer and/or
designee(s).
No storage of COUNTY's private , confidential or sensitive data on any hard-
disk drive , portable storage device or remote storage installation unless
encrypted according to advance encryption standards (A ES of 128 bit or
higher).
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The COUNTY will immediately be notified of any violations , breaches or
potential breaches of security related to COUNTY's conf idential infonmation,
data and /or data processing equipment which stores or processes COUNTY
data, internally or externally .
COUNTY shall provide oversight to Cont ractor's response to all incidents
arising from a poss ible breach of security related to COUNTY 's confidential
client information. Contractor will be responsible to issue any notification to
affected individuals as required by law or as deemed necessary by COUNTY
in its sole discretion. Contractor will be responsible for all costs incurred as
a result of providing the required notification.
23. PURCHASING LOCATION & HOURS:
Fresno County Purchasing is located at 4525 E. Hamilton Avenue (second
floor), Fresno , CA 93702. Non-holiday hours of operation are Monday
through Friday , 8:00 A.M. to 12:00 Noon and 1 :00 P.M. to 5:00 P.M . PST;
Purchasing is closed daily from 12:00 Noon to 1:00 P.M . The following
holiday office closure schedule is observed:
January 1 *
Third Monday in January
Third Monday in February
March 31 *
Last Monday in May
July 4*
First Monday in September
November 11 *
Fourth Thursday in November
Friday following Thanksgiving
December 25 *
New Year's Day
Martin Luther King , Jr .'s Birthday
Washington -Lincoln Day
Cesar Chavez' Birthday
Memorial Day
Independence Day
Labor Day
Veteran 's Day
Thanksgiving Day
Christmas
* When this date falls on a Saturday, the holiday is observed the
preceding Friday . If the date falls on a Sunday , the holiday is observed
the following Monday .
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TABLE OF CONTENTS
PAGE
KEY DATES .................................................................................................................... 3
BIDDING INSTRUCTIONS ............................................................................................. 4
PARTICIPATI O N ........................................................................................................... 12
DIR ACKNOWLEDGEMENT ......................................................................................... 12
REFERENCE LIST. ....................................................................................................... 13
QUOTATION SCHEDULE "A" ....................................................................................... 22
QUOTATION SCHEDULE "B " ....................................................................................... 24
QUOTATION SCHEDULE "C" ....................................................................................... 26
SPECIF ICATIONS ........................................................................................................ 28
CHECK LI ST ................................................................................................................. 2 9
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KEY DATES
RFQ Issue Date:
Deadline for Written Requests for
Interpretations or Corrections of RFQ:
RFQ Closing Date:
January 24, 2017
February 6, 2017 at 10:00 A.M.
Questions must be submitted on the Bid Page at
Public Purchase.
February 21, 2017 at 2:00 P.M.
County of Fresno Purchasing
4 525 E. Hamilton Avenue, 2nd F loor
Fresno, CA 93702
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BIDDING INSTRUCTIONS
The County of Fresno is soliciting bids to establish an agreement under which the successful bidder will
provide all labor, materials , equipment , permits , fees , taxes , appliances, tools, and transportation, etc. to
provide maintenance and repair services to the County 's emergency generators , as specified within this
Request for Quotation (RFQ).
LOCAL V ENDOR PRE FERE NCE A ND D ISABLED VETERAN BUSINESS ENTERPRISE BID
PREFEREN C E: The Local Vendor Preference and Disabled Veteran Business Enterprise Preference do not
apply to this Request for Quotation.
DEFIN ITIONS: The terms Bidder , Proposer , Contractor and Vendor are all used interchangeably and refer to
that person, partnership , corporation , organization , agency, etc . which is offering the quotation and is
identified on page one of this Request For Quotation (RFQ).
ISSUING AGENT: This RFQ has been issued by County of Fresno, Purchasing . Purchasing shall be the
vendor's sole point of contact with regard to the RFQ , its content , and all issues concerning it.
INTERPR ETAT ION OF RFQ : Vendors must make careful examination of the requirements , specifications
and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services
required. If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or
has any doubt as to the true meaning or interpretation , correction thereof may be requested in writing from
Purchasing by February 6 , 2017 , 10:00 AM , cut-off.
Questions must be submitted on the Bid Page at Public Purchase or contact Heather Stevens at (559) 600-
7110 .
NOTE: Time constraints will prevent County from responding to questions submitted afte r the cut-off date.
Any change in the Request for Quotation will be made by written addendum issued by the County . The
County will not be responsible for any other explanations or interpretations.
AWARD: The County of Fresno reserves the right to make the award on the basis of the entire g roup or on a
per line item basis. The award will be made in a manner determined to be to t he best advantage of the
County. The County will be the sole judge in making such determination. Award Notices are ten tative:
Acceptance of an offer made in response to this RFQ shall occur only upon execution of an agreement by
both parties or issuance of a valid written Purchase Order by Fresno County Purchasing.
RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive info rmalities
or irregularities in bids.
AUTHORIZED CONTACT: All communication regarding this RFQ shall be directed to an authorized
representative of County Purchasing. The specific buye r managing this RFQ is identified on the cover page ,
along with his or her telephone number, and he or she should be the primary point of contact for discussions
or information pertaining to the RFQ. Contact with any other County rep resentative , including elected
officials, for the purpose of discussing this RFQ , it content , or any other issue concerning it , is prohibited
unless authorized by Purchasing. Violation of this clause , by the vendor having unauthorized contact
(verbally or in writing) with such other County representatives , may constitute grounds for rejection by
Purchasing of the vendor 's quotation .
The above stated restriction on vendor contact with County representatives shall apply until the County has
awarded a purchase order or contract to a vendor or vendors, except as follows. First , in the event that a
vendor initiates a formal protest against the RFQ , such vendor may contact the appropriate individual, or
individuals who are managing that protest as outlined in the County's established protest procedures. All
such contact must be in accordance w ith the sequence set forth under the protest procedures . Second , in
the event a public hearing is scheduled before the Board of Supervisors to hea r testimony prior to its approval
of a purchase order or contract , any vendor may address the Board .
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CODES AND REG ULATIONS: All work and material to conform to all applicable state and local bui ld ing and
other codes and regulations.
NUMBER OF COPIES: Submit o ne (1) origin al and three (3 ) co pi es of your quotation no later than the
quotation c losing date and time as stated on the front of this document to County of Fresno Purchasing.
Each copy to be identical to the original , inc lude all supporting documentation (e .g. literature , brochures ,
reports , schedules etc .). The cover page of each quotation is to be appropriately marked "Original " or "Copy".
FIRM QUOTATION: All quotations shall remain firm for at least ninety (90) days .
TAXES: The quoted amount must include all app licable taxes . If taxes are not specifically identified in the
quotation it will be assumed that they are included in the total quoted.
SALES TAX : Fresno County pays California State Sales Tax in the amount of 7.975% regardless of vendor's
place of doing business .
TAXES, PERMITS & FEES: The successful bidder shall pay for and include all federal , state and local taxes
direct or indirect upon all materials ; pay all fees for , and obtain all necessary permits and licenses , unless
otherwise specified herein.
MERCHANDISE RETURNABLE FOR FULL CREDIT: Bidder agrees to accept for full credit any
merchandise sold by him on contract or award resulting from this bid , if returned in good condition by the
County.
GUARANTEE AGAINST DEFECTS : All items are to carry a full guarantee against defects in materials and
workmanship and guarantee against breakage and other malfunctions when performing work for which they
are designed .
VENDOR ASSISTANCE: Successful bidder shall furnish , at no cost to the County , a representative to assist
County departments in determining their product requirements.
MINOR DEVIAT IONS: The County reserves the right to negotiate mino r deviations from the prescribed
terms , conditions and requirements with the selected vendor.
QUOTATION REJECTION: Failure to respond to all questions or not to supply the requested information
could resu lt in rejection of your quotation .
BIDDERS' LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in
responding to the RFQ .
PRICE RESPONSIBILITY : The selected vendor will be required to assume full responsibility for all services
and activities offered in the quotation, whether or not they are provided directly. Further , the County of
Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters ,
including payment of any and all charges resulting from the contract. The contractor may not subcontract or
transfer the contract , or any right or obligation aris ing out of the contract , without first having obtained the
express written consent of the County .
PRICES: Bidder agrees that prices quoted are a maximum for the contract period , and in the event of a price
decline such lower prices shall be extended to the County of Fresno. Prices shall be quoted F.O .B.
destination .
CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business
practices and safeguard confidential data which vendor staff may have access to in the course of system
implementation .
NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third
party about this RFQ or the vendor's quotation without prior written approval from the County of Fresno .
BACKGROUND REVIEW: T he County reserves the right to conduct a background inquiry of each
proposer/bidder which may include collection of appropriate criminal history information , contractual and
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business associations and practices, employment histories and reputation in the business community. By
submitting a quotation/bid to the County , the vendor consents to such an inquiry and agrees to make
available to the County such books and records the County deems necessary to conduct the inquiry.
EXCEPTIONS: Identify with explanation , any terms , conditions, specifications or stipulations of the RFQ with
which you CAN NOT or WILL NOT comply.
ADDENDA : In the event that it becomes necessary to revise any part of this RFQ , addenda will be provided
to all agencies and organizations that receive the basic RFQ.
SUBCONTRACTORS : If a subcontractor is proposed , complete identification of the subcontractor and his
tasks shall be provided . The primary contractor is not relieved of any responsibility by virtue of using a
subcontractor.
CONFLICT OF INTEREST: The County shall not contract with , and shall reject any bid or quotation
submitted by the persons or entities specified below , unless the Board of Supervisors finds that special
circumstances exist which justify the approval of such contract:
1. Employees of the County or public agencies for which the Board of Supervisors is the govern ing
body.
2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers ,
principals , partners or major shareholders .
3 . Persons who , within the immediately preceding twelve (12) months , came within the provisions of
Subsection (1), and who were employees in positions of substantial responsibility in the area of
service to be performed by the contract , or participated in any way in developing the contract or its
service specifications.
4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve
as officers , principals , partners or major shareholders .
5 . No County employee whose position in the County enables him to influence the selection of a
contractor for this RFQ , or any competing RFQ , and no spouse or eco nomic dependent of such
employee, shall be employees in any capacity by a bidde r, or have any other direct or indirect
financial interest in the selection of a contractor.
INVOICING : All invoices are to be delivered in duplicate to the ordering depart ment. Each invoice shall
reference the purchase orde r or contract no . All invoices shal l be mailed to the requesting County's
Department as follows:
QUOTATION SCHEDULE "A "
ISO -Facility Services
4590 E. Kings Canyon
Fresno, CA 93702
QUOTATION SCHEDULE "B"
Public Works -Resources/Specia l Districts
2220 Tula re St., Sixth Floor
Fresno , CA 93721
PAYMENT: County will make partial payments for all pu rchases made under the contract/purchase order
and accumulated during the month.
CONTRACT TERM: It is Co unty's intent to contract with the s uccessful bidder for a term of three (3)
years.
RENEWAL: Agreement may be renewed for a potential of two (2) one (1) year periods , based on the mutual
written consent of all parties .
QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no
minimum amount. The County reserves the right to increase or decrease quantities.
ORDERING: Orders will be placed as required by the various County Departments.
TERMINATION: The County reserves the right to terminate any resulting contract upo n w ritten notice .
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INDEPENDENT CONTRACTOR: In performance of the work , duties, and obligations assumed by
Contractor under any ensuing Agreement , it is mutually understood and agreed that CONTRACTOR,
including any and all of Contractor 's officers , agents , and employees will at all times be acting and performing
as an independent contractor , and shall act in an independent capacity and not as an officer, agent , servant,
employee , joint venturer, partner, or associate of the COUNTY. Furthermore, County shall have no right to
control or supervise or direct the manner or method by which Contractor shall perform its work and function
However, County shall retain the right to administer this Agreement so as to verify that Contractor is
performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall
comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities
having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor , Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to , or on behalf of, its employees all legally-required employee benefits. In addition , Contractor shall
be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees , including compliance with Social Security, withholding , and all other regulations governing such
matters . It is acknowledged that during the term of the Agreement , Contractor may be providing services to
others unrelated to the County or to the Agreement.
SEL F-DEALING TRAN SACTION DISCLOSURE: Contractor agrees that when operating as a corporation (a
for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status to
operate as a corporation , members of the Contractor's Board of Directors shall disclose any self-dealing
transactions that they are a party to while Contractor is providing goods or performing services under the
agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a
party and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to
commencing with the self-dealing transaction or immediately thereafter.
HOLD HARMLESS CLAUSE: Contractor agrees to indemnify , save, hold harmless and at County's request,
defend the County , its officers , agents and employees , from any and all costs and expenses, damages ,
liabilities , claims and losses occurring or resulting to County in connection with the performance , or failure to
perform , by Contractor , its officers, agents or employees under this Agreement and from any and all costs
and expenses , damages , liabilities , claims and losses occurring or resulting to any person , firm or corporation
who may be injured or damaged by the performance , or failure to perform , of Contractor , its officers , agents
or employees under this Agreement.
EXAMINAT ION OF SITE: Where wor k is to be performed on County site, each bidder shall have examined
the site of work before bidding and shall be responsible for having acquired full knowledge of the job and of
all problems affecting it. No variations or allowance from the contract sum will be made because of lack of
such examination.
DAMAGE TO EXISTING WORK: Damage to existing construction , equipment, planting , etc., by the
contractor in the performance of his work shall be replaced or repaired and restored to original condition by
the contractor.
CLEAN UP: The Contractor shall at all times , keep the premises clean from accumulation of waste materials
or rubbish caused by his employees or work and shall remove all resulting work debris from the job site.
WATER, POWER & TOILET FACILITIES: Successful bidder may use County owned water, power and toilet
facilities at job site (when existing) at no expense to the successful bidder. Successful bidder will be required ,
however , to provide piping , fittings and other items as necessary to bring water and power from existing
service to job site.
COORDINATE WORK WITH OWNER : Successful bidder shall coordinate and schedule the work with the
County so that any interruption to the normal business operations be kept to a minimum.
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INSPECTION: All material and workmanship shall be subject to inspection , examination and test by the
County at any and all times during which manufacture and/or construction are carried on . The County shall
have the right to reject defective material and workmanship or require its correction.
SUPERVISION: The Contractor shall give efficient supervision to the work , using therein the skill and
diligence for which he is remunerated in the contract price. He shall carefully inspect the site and study and
compare all drawings, specifications and other instructions , as ignorance of any phase of any of the features
or conditions affecting the contract will not excuse him from carrying out its provisions to its full intent.
STANDARD OF PERFORMANCE: All work shall be performed in a good and workmanlike manner.
SAFEGUARDS: The successful bidder shall provide , in conformity with all local codes and ordinances and
as may be requ ired , such temporary wa lls, fences, guardrails , barricades , lights, danger signs, enclosures,
etc., and shall maintain such safeguards until all work is completed.
SB 854: California law (SB854) now requires public works contractors subject to prevailing wage
requ irements to register annually with the Department of Industrial Relations (DIR) and pay an annual fee .
The County of Fresno will not accept public works bids from contractors and subcontractors who have not
registered with the DIR and have not met this requirement. Please refer to http ://www.dir.ca.gov /Public-
Works/PublicWorksSB854.html for more information
This requirement, found in Labor Code Sections 1725 .5 and 1770-1777.7, now applies to all public works
projects.
Contractor must submit verification of DIR registrat io n with their quotation . Failure to submit verification may
result in their quotation being considered non-responsive.
PREVAILING WAGES: The work to be done on this project will involve the repair , alteration , maintenance,
ins tallation , rehabilitation , demolition, construction or reconstruction of public bui ldings, streets , utilities, and/or
other public works. In accordance with Labor Code section 1770, et seq., the Director of the Department of
Industrial Relations of the State of California has determined the general prevailing wages rates and employer
payments for health and welfare pension, vacation, travel time and subsistence pay as provided for in Section
1773.1, apprenticeship or other training programs authorized by Section 3093 , and similar purposes
applicable to this public work project.
The prevailing wage rates for all hours worked, including holiday and overtime rates , on this project are on file
with the Purchasing Department , 4525 E. Hamilton Avenue , Fresno, California 93702, and are herein
incorporated by this reference. Information pertaining to applicable Prevailing Wage Rates may be found on
the website for the State of California -Department of Industrial Relati ons :
http://www.dir.ca .gov /op rl /PWD/index.htm . Information pertaining to applicable prevailing wage rates for
apprentices may be found on the website for the State of California -Department of Industrial Relations:
http://www.dir.ca.gov/op rl/pwappwage/PWAppWageStart.a sp
It shall be mandatory upon the Contractor herein and upon any subcontractor to pay not less than the
prevailing wage rates, including overtime and holiday rates , to all workers, laborers, or mechanics employed
on this public work project , including those workers employed as apprentices. Further , Contractor and each
subcontractor shall comply with Labor Code sections 1777.5 and 1777.6 concerning the employment of
apprentices. A copy of the above-mentioned prevailing wage rates shall be posted by the Contractor at the
job site where it w ill be available to any interested party .
Contractor shall comply with Labor Code section 1775 and forfeit as a penalty to County Two Hundred
Dollars ($200.00) for each calendar day or portion the reof, for each worker paid less than the prevailing wage
rates for the work or craft in which the worker is employed for any work done under this project by Contractor
or by any subcontractor under Contractor in violation of Labor Code section 1770 , et seq. In addition to the
penalty, the difference between the prevailing wage rates and amount paid to each worker for each calendar
day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each
worker by the Contractor or subcontractor.
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Contractor and each subcontractor shall keep an accurate record showing the names , address, social
security number, work c lassificat ion , straight t ime and overtime hours worked each day and week , and the
actua l per diem wages paid to each journeyman , apprentice , worker , or other employee employed by him or
her in connection with this pub li c work project. In accordance with Labor Code section 1776, each payrol l
record shall be certified and verified by a written declaration under penalty of perjury stating that the
information within the payroll record is true and correct and that the Contractor or subcontractor complied with
the requirements of Labor Code sections 1771 , 1811 and 1815 for any work performed by its emp loyees on
this public work project. These records shall be open at all reasonable hours to inspection by the County, its
officers and agents, and to the representatives of the State of Cal ifornia -Department of Industrial Relations,
including but not limited to the Divis io n of Labor Standards Enforcement.
Contractor shall provide the Certified Payroll Records for each pay period within ten (10) days, as required
herein , to the County of Fres no, ISO -Fac ility Se rv ice s, 333 W . Ponti ac Way, Clov is , CA 93612 . In the
event Contractor fails to provide the Certified Payroll Records w ithin the allotted time frame , the County may ,
in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such
event.
INSURANCE : Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR , at its sole expense , shall maintain in full force and effect , the following
insurance policies or a program of self-insurance, including but not limited to , an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A Commercial General Liability: Commercial General Liability Insurance with limits of not less than One
Million Dollars ($1 ,000,000) per occurrence and an annual aggregate of Two Million Dollars ($2 ,000,000).
This policy shall be issued on a per occurrence bas is. COUNTY may require specific coverages
including completed operations , products liabi lity , contractual liability, Explosion-Col/apse-Underground,
fire legal liability or any other liability insurance deemed necessary because of the nature of this contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits for bodily injury of not less
than Two Hundred Fifty Thousand Dollars ($250 ,000 .00) per person , Five Hundred Thousand Dollars
($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars
($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars
($500 ,000 .00). Coverage should include owned and non-owned vehicles used in connection with this
Agreement.
C . Professional Liability: If CONTRACTOR employs licensed professional staff, (e.g ., Ph.D., R.N .,
L.C.S .W., M.F .C.C .) in providing services , Professional Liability Insurance with limits of not less than One
Million Dollars ($1 ,000,000 .00) per occurrence , Three Million Dollars ($3,000,000 .00) annual aggregate.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
Cal ifornia Labor Code.
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming the County
of Fresno , its officers , agents , and employees , individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned . Such coverage for additional insured shall
apply as primary insurance and any other insurance , or self-insurance , maintained by COUNTY , its officers ,
agents and employees shall be excess only and not contributing with insurance provided under
CONTRACTOR's policies herein. This insurance shall not be cancelled or changed without a minimum of
thirty (30) days advance written notice given to COUNTY.
Within thirty (30) days from the date CONTRACTOR executes this Agreement , CONTRACTOR shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies , as required herein ,
to the County of Fresno , ISO -Facility Se rvice s, 333 W. Ponti ac Way, Clovis, CA 93612, stating that
such insurance coverage have been obtained and are in full force ; that the County of Fresno, its officers,
agents and employees will not be responsible for any premiums on the policies; that such Commercial
General Liability insurance names the County of Fresno , its officers , agents and employees , individually and
collectively , as additional insured , but only insofar as the operations under this Agreement are concerned ;
that such coverage for additional insured shall apply as pr imary insurance and any other insurance , or
self-insurance , maintained by COUNTY, its officers, agents and employees , shall be excess only and not
contributing with insurance provided under CONTRACTOR's policies herein ; and that this insurance shall not
be cancelled or changed without a minimum of thirty (30) days advance , written notice given to COUNTY.
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In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein provided , the
COUNTY may , in addition to other remedies it may have, suspend or terminate this Agreement upon the
occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current AM . Best , Inc . rating of A FSC VII or
better.
EPAYMENT OPTION: The County of Fresno provides an Epay Program which involves payment of invoices
by a secure Visa account number assigned to the supplier after award of contract. Notification of payments
and required invoice information are issued to the supplier's designated Accounts Receivable contact bye-
mail remittance advice at time of payment To learn more about the benefits of an Epay Program , how it
works , and obtain answers to frequently asked questions , click or copy and paste the following URL into you r
browser: www.bankofamerica.com/epayablesve ndo rs or call Fresno County Accounts Payable , 559-600 -
3609.
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BIDDER TO COMPLETE:
SUBC ONTRACTORS:
List all subcontractors that would perform work in ex cess of one/half of one percent of the total amount of
your bid , and state general type of work such subcontractor would be performing:
Not applicable
BONDS:
PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond.
BOND ING COMPANY: The company issuing bonds shall be a corporate surety admitted by the California
Insurance Commissioner to do business in the State of California with an AM Best rating of B++ V III or
better.
GUARANTEE: The successful bidder shall fully guarantee all aspects of the project fo r the minimum period
of one (1) year. Such one (1) year period shall commence upon the date of final acceptance by County. The
guarantee shall include but in no way be limited to workmanship , equipment and materials.
DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of Californ ia. Any
claim which cannot be amicably settled without court action will be litigated in the U.S District Court for the
Eastern District of California in Fresno , CA or in a state court for Fresno County.
DEFAULT: In case of default by the selected bidder , the County may procure the services from another
sou rce and may recover the loss occasioned thereby from any unpaid balance due the selected bidder , o r by
any other legal means available to the County.
ASSIGNMENTS : The ensuing proposed cont ract will provide that the vendor may no t assign any paymen t o r
portions of pay ments without prior written consen t of t he County of Fresno.
ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with the Civil
Rights Act of 1964 , the Americans With Disabilities Act of 1990 , their subseq uen t amendments, and any and
all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance fo r
discrimination , implied or expressed , and wants to ensure that policy continues under this RFQ . The
contractor must also guarantee that services, or workmanship, provided will be perfo rmed in compliance wi t h
all applicable local, state, or federal laws and regulations pertinent to the types of services , or project, of the
nature required under this RFQ . In addition , the contracto r may be required to provide evidence
substantiating that their employees have the necessary skills and training to perform the requ ired services or
work .
AUDITS AND RETENTION : The Contractor shall maintain in good and legible condition all books ,
documents , papers , data files and other records related to its performance under this contract. Such reco rds
shall be complete and available to Fresno County , the State of California , the federal government or t heir duly
authorized representatives for the purpose of audi t, examination, or copying during the term of the contract
and for a period of at least three years following the County's final payment under the contract or until
conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained
in the manner described above until all pending matters are closed.
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BID DER TO COMPLETE THE FOLLOWING :
PARTICIPATION
The County of Fresno is a member of the Central Valley Pu rchasing Group. This group consists of Fresno ,
Kern , Kings , and Tulare Counties and all governmental , tax supported agencies within these counties .
Whenever possible , these and other ta x supported agencies co-op (piggyback) on contracts put in place by
one of the other agencies.
Any agency choosing to avail itself of this opportunity , will make purchases in their own name , make payment
directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all
the while holding the County of Fresno harmless. If awarded this contract , please indicate whether you would
extend the same terms and conditions to all tax supported agencies within this group as you are proposing to
extend to Fresno County.
[ni Yes, we will extend contract terms and conditions t.o a.f\qualified agencies wi t hin the Central Valley ll25JJ Purchasing Group and other ta x supported agenc les .f l
D No , we will not extend contract terms to any age~:~t than the County of Fresno .
·' /J / ~· /./!/
y"f
Presi d ent
Title
DIR ACKNOWLEDGEMENT
I acknowledge in accordance with labo r Code Sectio ns j ~5 .5 and 1770-177 7 . 7 , that I have registered with
the Department of Industrial Relations (DIR) and all C;hfif d Payroll Records will be upl oaded to the DIR
Website . Any additional requi rements that material iz/ffo rfi the SB85 4 legislation will be complied with.
Attached is verification of the DIR registratio n. /Y.. I
: 1 \j /
/
(A uthorized Si gnature in Blue Ink)
President
Title
1000003838
DIR Number
G \PUBLICI RFQ\FY 2016-17117 -045 GENERATOR MAINTENANC E AND REPAIR\17-045 GENERATOR MAINTENANC E AND REPAIR.DOC
Quotation No . 17-045
VENDOR MUST CO MPLETE AND RETURN W ITH REQUEST FOR QUOTATION.
Firm: Global Power Group, Inc.
REFERENCE LIST
Provide a list of at least five (5) customers for whom you have recently provided similar
products/services. Be sure to include all requested information .
Page 13
Reference Name: Cal State San Bernardino Contact: Glenzora Rogers grogers@csusb.edu
Address : _5_5_oo_u_ni_ve_r_si~ty_P_k_wy~----------------------
City: San Bernardino State _C_A __ Zip: 92047
Phone No.: ( ...9.Q9_ ) .... 5 .... 3-'-'7-"""3 ...... 1_,_7_..,5~-----Date: 12/1 /2011 to C11rrent
Service Provided: Service , repair , and maintain 25 units.
~ R~f;r~~~;·N~~~:K',, -Lake EISinore Wafer~Dis'triCt ..• , , . c~;t ~~('.'"''' 'jofi'n Man hard M·'•''' ,, ..• .,,,,,' ' "
Address: 31315 Chaney Street
City: Lake Elsinore State : CA Zip: _92_5_3_0 ___ _
Phone No.: ( ~ ) 816-2963 Date: 6/1/2012 -Current
Service Provided : Maintain , repair, and service standby generators.
,.R;t~~e~~~ N~·~~-:· , .. · · · urih/e~rs~y ofca'1ifo r riia ·1rvirie
Address : 1 University Drive
City: Irvine State: CA Zip : 92866 -------
Phone No.: 949 824-5140 Date: 4/1/2012 -Current ---------
Service Provided: Repairs and new equipment
Reference Name : orarige county dl0ba1 fvi e cilcal circ~~i~~!:"' Ron Kress'
-•"-' ···-.·-.... ,· ... .:·.
------------
Address: 1001 N Tustin Avenue
City: Santa Ana State : _C_A __ Zip : 92705
Phone No .: ( JJA_ ) --9 .... 5~3=-3.J..o,,5 ...... Q,....Q.______ Date: 4 /11201 1 -C11rrent
Service Provided:
Semi-Annual Generator Maintenance, fuel polish , switchgear .
. Refe (e~~~ N~~~:, ' . . . City of A'naheim •' .• ,• .... , . ,. ,. , .. · Contact: Ron Lindsey · ·y ~i i ~dse y@anahei m.net
Address: 202 S. Anaheim Blvd
City: Anaheim State: CA Zip: 92805 ---
Phone No.: ( -1..14_ ) ..._7,,,,6..._5-.,,.6..,..8"'"2,,,,6 _____ Date: 4/11 /2011 -cmrent
Service Provided : Service over 30 generators, including repairs and selling and installing generators .
Failure to provide a list of at least five (5) customers may be cause for rejection of this RFQ.
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Q uotation No. 17-045 Page 14
REQUIREMENTS, SPECIFICATIONS AND SCOPE OF
WORK
FOR FACILITY SERVICES
1. INTRODUCTION
The County of Fresno has in operation twenty-four (24) emergency generators , and associated transfer
switches, located in facilities throughout the County , and three (3) fire pumps . The intent of this Request for
Quotation (RFQ) is to identify a vendor for services to these systems. Fresno County's delivery of service to
the citizens and employees of the county is dependent upon the reliable operation of these systems .
2. OVERVIEW
This Request for Quotation provides interested companies with the information required to prepare and
submit Quotations for scheduled and corrective maintenance. The bidder(s) will be responsible for
supplying information on their ability to perform these services in a reliable , practical , cost-effective manner,
while maintaining the highest technical standards.
3. GENERAL REQUIREMENTS
Provide all labor , materials, appliances , tools , transportation , and equipment required to complete
scheduled system maintenance and corrective maintenance as required.
All work shall be in full compliance with current rules and regulations of all applicable codes. Nothing in this
RFQ is to be construed to permit work not conforming to these codes.
Applicable codes and regulations include , but are not limited to , the following :
a) National Fire Protection Association -NFPA
b) Uniform Building Code (Latest Edition)
c)
d)
e)
f)
g)
h)
i)
j)
k)
American Society of Mechanical Engineers -ASME
American Society for Testing and Materials -ASTM
National Electr ical Code -NEC (Latest Edition)
National Electrical Manufacturer's Association -NEMA
Title 24 , Building Safety , C.C.R.
Title 19, Inspection, Testing , and Maintenance , C.C .R.
Occupational Safety and Health Act -OSHA
Underwriters Laboratory -UL
All Local Codes
4. FACILITY SERVICES MANAGER -RIGHTS AND RESPONSIBILITIES
T he Facility Services Manager (FSM) or his authorized designee will supervise and administer this Contract.
It will be the duty of the FSM to supervise the work as it progresses as well as to inspect materials , which
are used in the work. It will be the right of the FSM at any time to stop defective wor k or to stop the entire
work by the Contractor if he is not complying with the rules , specifications and/or contract entered into
between the County of Fresno and the Contractor.
The FSM shall have the right to require the Contractor to remove , at any time , any employee of the
Contractor who shall be employed on a job and who appears to be incompetent , who acts in a disorderly ,
unsafe or improper manner, or fails to follow established protocols , including county rules and regulations ,
and such person shall not be allowed to return on to the job without written consent of the FSM .
The duty of inspectors acting un der the FSM shall be to report deviations from the specifications and to stop
the work pending a decision by the FSM. The inspector shall have no power to alter the specifications.
Advice or directions given to the Contractor by the inspecto r shall not be binding upon the Facility Services ;
neither shall it release the Contracto r from his responsibilities as herein stated .
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The FSM, without invalidating the Contract , may order extra work or make changes by altering , adding to or
deducting from the work only by written Orders , initiated by the FSM and properly approved and authorized
and setting forth the amount of money to be added or deducted.
5 . DELIVERY REQUIREMENTS
The County's Facility Services will be responsible for the administration of the work requested through this
Request for Quotation (RFQ).
Coordination and communication with Facility Services will be essential to the successful completion of this
work. All facilities will remain in full normal operation for the duration of the agreement and any need for
disruption of the services provided in these facilities shall be presented with the Quotation.
Upon award the FSM shall issue a Notice to Proceed and identify his designee(s) therein . Only the FSM
and those designated by the FSM shall have authority to make determinations under the agreement.
Corrective maintenance and any system component or parts replacement shall be approved by FSM or his
designee prior to the start of work and be so indicated in writing on the approved service form.
6. CONTROL OF WORK AND INSTRUCTIONS
The contractor shall provide diligent supervision of the work to the satisfaction of the FSM.
Contractor shall confine storage of materials to such limits as may be directed by the FSM and shall not
unreasonably encumber the premises with materials and equipment. Contractor shall enforce any
instructions of the Facility Services regarding signs, advertising , fire , danger signals , barricades , and
smoking, and shall require all persons employed on the work to comply with all building regulations while on
the premises.
7. SCHEDULING OF WORK
All maintenance service shall be scheduled subject to the review and approval of Facility Services. The
contractor(s) shall be required to provide yearly schedules of the work within 30 days of contract execution
and on or before January 1, of the subsequent years . These schedules must be adhered to throughout the
term of the agreement.
No work shall interfere with the operation of the existing facilities on or adjacent to the site. No r mal Facility
hours are, Monday through Friday 7:00 AM to 4:30 PM. Work may be scheduled outside of normal working
hours as approved by the FSM.
Bidder to submit a sample of their "Cont ractor Report of Service " form for approval. At a minimum , the form
shall include , date of service , time of arrival/departure, printed name and signature of technician providing
the service , building number , location in the building, type of service (preventative/corrective/extra services),
corrective action taken , or corrective action recommended , location of devices serviced or repaired , parts
utilization , status of service/repair, printed name and signature of County representative authorizing the
work, completion of work County representative printed name and signature.
8. SAFEGUARDS
The Contractor shall provide , in conformity with all local codes and ordinances and as may be required,
lock-outs, fences, guardrails , barricades , lights, danger signs , enclosures , etc. and maintain such
safeguards until work is complete.
Any fire hazardous operation shall have proper fire extinguisher, furnished by the contractor, close by and
the adjacent area shall be policed before starting or stopping work for the day . The contractor shall be
responsible for all costs incurred by the County as a result of damage caused by the contractor's
operations , including costs associated with false fire alarms caused by the contractor.
The contractor shall ensure that the health and welfare of occupants of the building will not be effected by
noise and fumes produced by the work . The FSM reserves the right to halt any work; at any time he feels it
adversely affects the building occupants .
Any asbestos removal shall be by the County If the contractor discovers asbestos , which has not been
removed , the contractor shall immediately cease work in that area and promptly notify the FSM or his
representative .
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9. MATERIALS AND WORKMANSHIP
Materials and equipment shall be new u nless otherwise approved by the FSM. Materials and equipment of a
given type shall be of the same manufacturer. Materials and equipment shal l be free of dents , scratches,
marks, shipping tags , and all defacing features .
All material , equipment, devices , etc. shall be installed in accordance with the recommendations of the
manufacturer of the particu lar item. The Contractor shal l be responsible for all installations contrary to the
manufacture 's recommendations . The contractor shal l make all necessary changes and revisions
necessary for compliance. Manufacturer's installation instructions shall be delivered to and ma intained on
the j obsite through the duration of the project.
Any work which is done as an addition , expansion or remodel to an existing system or system component
sha ll be compatible with that system and be approved prior to the installation .
Workmanship shall be to the best of trade practices, performed by workers thoroughly trained and familiar
with the respective systems. All defective workmanship shall be corrected by the contractor at the
contractor's expense.
The contractor shall thoroughly clean all of his work , removing all debris, stain and marks result ing from his
work . This includes but is not limited to: build ing surfaces , piping , and equipment. Surfaces shall be free of
d irt, grease, labels , tags, tape , rust , and all foreign material.
Contractor shall ensure that before testing or servicing the systems , notification is given to the appropriate
County representative(s). Contractor shall be responsible for all costs associated with alarms or signals
that result in interruption of business or unplanned evacuation .
Wiring in panel boards, and cabinets shall be neatly installed. Wiring shall be grouped , laced, or clipped
and fanned out to wiring terminals .
Wiring in all cabinets , panel boards , control panels shall be identified and clearly marked at termination.
Installation of conduit , junction boxes , and associated equipment shall be done in a neat manner, secured to
the structure or suspended on condu it hangers.
All wiring and construction prints or diagrams of systems covered under this contract are the property of the
County and upon termination of the contract shall be delivered to the FSM. Absolutely no changes are to be
made to the circuitry or mechanical systems without prior approval of the FSM. Any changes without prior
approval may be considered a breach of contract. All changes in circuitry made by Contractor shall be
prope r ly recorded on the diagrams , including date of change and name of pe rson making same. It is the
responsibility of the Contractor to maintain clean, legible , readable and accurate schematics and wiring
diagrams at all times. Prints and diagrams are to remain on the job site .
10. RESPONSIBILITY OF CONTRACTOR
Contractor shall take responsibility for the work , and shall bear all losses resulting to him on account of the
negl igence of the Contractor . Contractor shall be responsible for all work of subcontractors and shall
assume the defense of and indemnify and save harmless the County of Fresno and any of its officers and
their agents from claims of any kind arising from the negligent performance of this Contract by the
Contractor or any of his subcontractors.
Contractor sha ll not be liable for in j uries or damage to persons or property except those directly due to his
own acts or omissions, and the respons ib ility of the County for injuries or damage to persons or property
while on or about the equipment being maintained hereunder is in no way affected by this Agreement.
Contractor shall not be liable for any loss , damage or delay caused by strikes , lock-outs , fire , theft , floods ,
riot , civil commotion , war, malicious mischief, or any cause beyond his reasonable control.
No equipment-requiring repair shall be allowed to remain out of service due to the lack of diligent effort by
the Contractor. Any part or equipment locally available will be purchased locally if necessary to expedite the
job. Repairs shall begin and be carried to completion as soon as possible unless other arrangements are
approved by the FSM.
Contractor shall in no case allow the performance of work by subcontract unless the subcontractor has been
approved by the FSM , and in no case shall the use of subcontractors in any way alter the position of the
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Contractor or his sureties with relation to his Contract with Fresno County When a subcontractor is used
the responsibility for every portion of the work shall remain with the Contractor.
Contractor shall obtain prior approval of the FSM in writing for any area or space required for the
Contractor's storage during operations . This space will be maintained in a clean and orderly fashion.
Materials , equipment, etc . shall not be piled or stored in any location , which will interfere with the conduct of
the normal functions of the building or property. All required safety precautions such as barricades , signs,
danger signals, etc., shall be furnished and installed by the Contractor during operations, and at the
contractor's expense.
Upon demand of the FSM the Contractor shall correct any dangerous or hazardous situations that the
Facility Services Manager may indicate.
Contractor shall completely protect against damage from either materials or equipment , all surfaces,
equipment and facilit ies , adjoining his work , including , but not limited to woodwork , wall and floors. All repair
or replacement costs resulting from this damage shall be borne by the Contractor. At the conclusion of
each day's work , the Contractor shall remove refuse , debris or waste materials and leave the premises in an
orderly condition as required by the FSM .
Contractor must specify the degree of support the County may be required to furnish to accomplish the
requirements of this agreement, if any . Specify the man-hou rs required , and the nature of County's
participation within the scope of the agreement.
Contractor shall provide suffic ient technicians for the service of the systems listed within this RFQ and in
accordance with the specificat ions herein. Technicians utilized for fire alarm systems shall be qualified and
experienced in the inspection , testing, and maintenance of fire alarm systems . Contractor may be required
at any time to provide substantiation and verification of qualifications of their employee(s) upon request of
the FSM .
Contractor shall provide , for approval by the FSM , the procedure to be followed for requesting services
provided in the agreement. This procedure will include , Method of requesting se rvice , ability to provide
estimated arriva l time of technician to site , reporting of call completion , commun ication with requesting staff,
and technician servicing the contract , etc .
11. EXTRA WORK -CHANGE IN WORK
The County, withou t invalidating the Contract, may order extra work or make changes by altering , adding to
or deducting from the work only by wr itten Orders, initiated by the FSM and properly approved and
authorized, and setting forth the amount of money to be added or deducted .
12. ADDING, DELETING , and MODIFYING SERVICES
In the event the County will withdraw a ny equipment from serv ice , or the usefulness of any equipment shall
end, during the term of this Contract , the Contractor shall agree to negotiate an acceptable reduction of cost
for services for the balance of the duration of said Contract.
In the event the County will add any equipment to the service plan during the term of this Contract , the
Contractor shall agree to negotiate an acceptable cost for services of new equipment for the duration of
the Contract.
13. MA N NER AND TIME OF CONDUCTING THE WORK
All work shall be performed by skilled Motor Generator technicians , and helpers directly employed and
supervised by the Contractor. On ly qualified system technicians with a minimum of 4 years' journeyman
experience shall be allowed to perform service or maintenance work . Helpe rs must work under the direct
supervision of a journeyman technician.
Except for emergency callback service and mino r repairs and/or adjustments hereinafter provided for , all
work shall be performed during regular working hours and days .
Regular working hours are from 7:00 AM to 4 :30 PM Monday through Friday. County holidays excluded .
All equipment shutdowns for regular maintenance or extra examinations shall be scheduled in advance with
the designated County representative and approved by the Facility Services Manager, so as not to interfere
with building operations during the peak usage times. Shutdowns in excess of one hour may require
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scheduling outside of normal business hours. No extra charges will be incurred because of a scheduled
shutdown, regardless of day or time .
14 . EMERGENCY WORK
All work of a callback nature, or trouble calls shall be treated as an emergency and work commenced shall
be carried through to completion w ithout delay .
Provide 24 -hour emergency callback service for all equipment maintained hereunder. Emergency callbac k
service shall consist of prompt response to requests from the FSM or his authorized representative(s) for
emergency services on any day of the week , at any hour of the day or night. An emergency callback is
defined as : any necessity for maintenance, minor repair and/or adjustment of equipment between regular
service calls to restore normal equipment operation. Emergency call backs will be categorized as follo ws :
LEVELi-
LEVEL II -
LEVEL Ill-
Requires onsite response within one (1) hour or less .
Requires onsite response within four (4) hours or less.
Requires onsite response at 7:00 AM , the next normal working day
Determination of call level is at the discretion of the FSM or his authorized representative . Failure to furnish
emergency call-back service within the above specified time of notification of need, may result in termination
of contract , withholding of payment , and/or another contractor to be hired to complete the work at the
current contractor 's expense .
MINIMUM REQUIREMENTS FOR GENERATORS
*Note : The service requirements below are to be performed annually with the exception of item numbers
"1"and "11"
All costs provided shall be all inclusive of regular labor time and travel to the wor k site location(s).
A written report indica ting the general operating condition of each uni t (generators, associated transfer
switches , and fire pumps) will be submitted to the Facility Services Supervisor upon completion of service to
all the units and associated transfer switches . The report shall state repairs made to each unit as well as any
extraordinary repairs , which may be necessary in the immediate future . Bidder shall submit a sample of a
written report with the noted minimum requirements .
1. A bi-annual full load test to be completed fo r two hours .
2 . All spar k plugs will be checked and cleaned or replaced if necessary on the gasol ine engines . A ll
injectors will be checked , cleaned and tested on the diesel engines.
3. Ignition systems will be checked and cleaned as necessary . The timing will be c hecked and adjusted
as necessa ry.
4. The equ ipment will be lubricated , the engi ne oil and filte rs changed , oil and filters are to meet OEM
specification.
5 . Visual inspection of fuel system to include : inspection of day tank, fuel lines and connections for
leaks and assure proper operation . Clean or replace all fuel filters as per manufacturer's
specifications .
6. All equipment w ill be checked for fuel , oil and water leaks. All hoses that need to be replaced shall
be replaced with silicone hoses for an additional charge .
7 . All batte ries will be inspected for damage, electrolyte level , and specific gravity . Clean and tighten all
battery cable connections .
8 . All air cleaners will be replaced as necessa ry.
9 . All instruments and safety devices will be tested and adjusted for proper operation.
10 . Inspection of exhaus t system.
11. Cooling systems shall be drained flushed and replenished to OEM specifications the first yea r of this
agreement and every other year thereafter.
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12. Inspect, clean , and tighten all generator output connections per OEM specifications . Verify output
voltage , phas in g, and proper operation of all electrical monitoring devices .
MINIMUM REQU IREMENTS FOR ASSOCIATED TRANSFER SWITCHES
Bidder shall subm it an Acceptance Testing Plan for the maintenance of transfer switches to include the
following minimum requirements:
1. Bi -Annual cleaning .
2 . Bi-Annual torque and inspection of each terminal.
3 Bi-Annual testing of contacts to have resistant tests performed .
4 . Bi-Annual testing and inspection of mechanical transfer switches .
5. Bi-Annual inspection of paralleling switch gear and controls .
MINIMUM REQUIREMENTS FOR FIRE PUMPS
Bidder shall adhere to T itle 19, Inspection , Testing , and Maintenance , C.C .R. req uirements for inspectio n,
test ing, and maintenance of fire pumps .
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SPECIFICATIONS AND SCOPE OF WORK
RESOURCES -SPECIAL DISTRICTS/AMERICAN
AVENUE
1. INTRODUCTION
The Special Districts Section of the Resources Division of the Public Works & Planning Department of
Fresno County is soliciting bids for maintenance service for thirteen (13) generators located in the Shaver
Lake Area (Waterworks Districts 41 S and 41 Wand County Service Area 31 B), the Brighton Crest
Subdivision (County Service Area 34A), the Bella Vista Subdivision (County Service Area 34C), the Quail
Lake Subdivision (County Service Area 47) and the Monte Verdi Subdivision (Friant Area -County Service
Area 44D). The following is a list of generators that are requiring regular maintenance:
• Two (2) 75 kW Generac generators with CAT engine -Waterworks District 41 (Shaver Lake)
• One ( 1) 35 kW Generac generator with CAT engine -County Service Area 31 B (Shaver Lake)
• Two (2) 75 kW Olympian generators with CAT engine -One in County Service A rea 318 (Shaver
Lake) and one in County Service Area 34A (Brighton Crest)
• Four (4) 5 kW Onan generators -Waterworks District 41 (Shaver Lake)
• One ( 1) 250 kW Caterpillar generator -County Service Area 4 7 (Quail Lake)
• One (1) 250 kW Kohler generator-County Service Area 47 (Quail Lake)
• One (1) 125 kW Caterpillar generator-County Service Area 44D (Friant Area)
• One (1) 20 kW Cummins 60HZ LPV generator -County Service Area 34C (Bella Vista)
The American Avenue Disposal Site , located in Kerman , CA , has one (1) Cummins Onan 3500DfEG
generator.
2. GENERAL REQUIREMENTS
Provide all labor, materials , equipment permits , fees , taxes , appliances , tools , transportation , etc. required
to complete scheduled system maintenance and corrective maintenance as required.
All work shall be in full compliance with current rules and regulations of all applicable codes.
Work shall be performed at the Prevailing Wage Rates as outlined within the "Bidding Instructions" of this
Request for Quotation.
3. SCHEDULING OF WORK
Special Districts -Prior to commencement of the requested work, the contractor shall contact the
Supervising Water/Wastewater Specialist at (559) 994-4189 to schedule the work.
American Avenue -Prior to commencement of the requested work , the contractor shall contact the
disposal site supervisor at (559) 352-6988 to schedule the work.
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Bidders are to provide a quote for each of the two maintenance schedules listed below. The quote should
include all costs excluding materials and parts .
LEVEL 1
QUARTERLY OR SEMl-ANNUALL Y
1. Check battery electrolyte level and specific gravity.
2. Clean and tighten all battery cable connections.
3. Load test batteries.
4 . Inspect air filters and radiator core .
5. Check radiator louvers for proper operation .
6. Inspect exhaust system for leaks and defects .
7 . Check all fuel systems connections.
8. Check fluid levels , note the condit ion of coolant and add conditioner (if required).
9. Inspect generator and check controls .
10. Start engine and run under facility load, if possible .
11 . Test safet y shutdown systems .
12. Take oil sample for analysis of wear metals and other contaminates .
13. Inspect engine for oil and wate r leaks .
14. Inspect condition of engine drive belts and hoses.
15. Wipe down engine and clean area .
16 . Submit written report of work done , repairs needed , problems found , and app rox imate cost of
repair.
17 . Check transfer switch operation.
1. All items listed under level 1.
LEVEL 2
A NNUALLY
2 . Inspect ai r cleaners and replace , if necessary.
3. Change water filte r, if installed .
4. Change oil and oil filters.
5 . Cha nge fuel filters .
6 . Test coolant for proper ethylene glycol and conditioner concentration .
7. Includes the handling and disposal of the haza rdous waste oil and coolant.
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QUOTATION SCHEDULE "A"
GENERATOR SPECIFICATIONS-FACILITY SERVICES
All labor , materials, equipment , permits , fees , taxes , etc to provide generator maintenance and
associated transfer switches in accordance with Specifications and Scope of Work -Facility
Services .
BLDG# LOCAT ION UNIT DESCRIP TION PARTS LABOR
140 Elkhorn Correctional Facility Cummins230
500 E. Elkhorn , Road kW/500FDR5053FFW 288 $ $
Caruthers , CA. 93609 KVA
SN: HF90048-6/26-1
150 Squaw Valley Comm . Center 20KW Cummins-Onan Ford
30691 Kings Canyon Road Engine LPG Fired $ $
Squaw Valley, CA. 93675 SN:B010212252
154 Meadow Lakes 42480 Radio 35KW Cummins GGPA
Ln., Meadow Lakes GMv8 $ $
SN: C130467545
300 UMC-445 S. Cedar 1 OOOKW CAT D349
Fresno , CA. 93702 SN: 61 P00598 $ $
300 UMC -445 S. Cedar 1 OOOKW CAT D349
Fresno, CA. 93702 SN :61P00603 $ $
300 UMC -445 S. Cedar 150KW NT270GS
Fresno, CA. 93702 SN: 10490806 $ $
348 Health Dept. Portable 4590 E. 250KW
Kings Canyon, Fresno , CA. SN: C020343957 $ $
93702
348 Health Dept. Portable 4590 E. 250KW
Kings Canyon , Fresno , CA. SN: C020343958 $ $
93702
348 Health Dept. Portable 4590 E. 35KW
Kings Canyon , Fresno , CA. SN :D010232799 $ $
93702
501 Juvenile Hall Annex 7 44 S. 150KW Cummins Diesel
Tenth Street, Fresno , CA. SN: 393361 $ $
93702
509 Computer Services Dept. 750KW CAT Diesel 3508
1020 S. 10th St. SN : 23Z03648 $ $
Fresno, CA. 93702
515 Probation 890 S. 20KW Ford-Onan Natural
Tenth St, Fresno, CA. Gas $ $
93702
603 Hall of Records 2281 Tulare St. 200KW Cummins Diesel
Fresno , CA. 93721 SN: A000040120 $ $
604 Sheriff Admin . Bldg . 2200 125KW Cummins Diesel
Fresno St Fresno , CA. 93721 SN: 1040688316 $ $
605 So . Annex Jail 2204 Fresno 50KW Kohler Natu ral Gas
St. Fresno , CA. 93721 SN: EF3310384 $ $
605 So . Annex Jail 2204 Fresn o 300KW CAT Diesel 3406
St ., Fresno , CA. 93721 SN: 75X01187 $ $
607 Mail Jail 1225 M Street 11 OOKW CAT Diesel 3512
Fresno , CA . 93721 SN: 24Z017 43 $ $
G:\PUBLIC\R FQ\FY 2016-17\17-045 GEN ERATOR MAINT ENANC E AND REPAIR \17-04 5 GENER ATOR MAINT ENANCE AND REPAIR.DOC
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTA L
Quotation No. 17-045 Page 23
BLDG# LOCATION UNI T DESCRIPTION PARTS LABOR TOTAL
608 North Annex Jail 1250 Cummins Diesel
1225 M St. SN : J010294265 $ $ $
Fresno , CA. 93721
610 Fresno County Plaza 2200 500KW Cummins Diesel
Tulare St., Fresno , CA. 93721 SN: OE3308448 $ $ $
611 Brix/Mercer Bldg. 1221 Fulton 155KW CAT Diesel 3306
612 Mall, Fresno , CA. 93721 SN: 66D36835 $ $ $
619 Satellite Jail 110 M Street 300W CAT Diesel 3408
Fresno , CA. 93721 SN: 67U09481 $ $ $
630 Central Kitchen 200 N. H Street 750KW Cummins Diesel
Fresno, CA. 93721 SN: E010244526 $ $ $
1829 Bear Mountain Radio Site ; GPS 60KW Onan 60DSF AD
37-18-51 .2 N 119-41-10.9 W SN: D080169022 $ $ $
9975 Joaquin Ridge GPS 36-60KWCA
18-16.8 N 120-24-11.5 W D604 $ $ $
SN: E4M04794
649 ISO -Pontiac 333 W. Pontiac Way *650KW
Clovis, CA. 93612 Cummins $ $ $
Diesel
FIRE PUMPS
BLDG# LOCATION UNIT DESCRIPTION PARTS LABOR TOTAL
100 Elkhorn Correctional Facility Cummins Fire Pump
500 E. Elkhorn Road SN : 45427318 $ $ $
Caruthers , CA. 93609
710 JJC Water Treatment Clark Fire Pump ; 183HP ,
3333 E. American Avenue JU6HUF50 $ $ $
Fresno , CA. 93725 SN: PF6068T322465
712 JJC Chiller Room Cummins Fire Pump;
6BTA5.9-F2130HP $ $ $
3333 E. American Avenue SN:45427318 Fresno , CA. 93725
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QUOTATION SCHEDULE "B"
GENERATOR SPECIFICATIONS -RESOURCES-SPECIAL DISTRICTS/AMERICAN AVENUE
DISPOSAL
All labor , materials, equipment , permits, fees , taxes , etc to provide generator maintenance and associated
transfer switches in accordance with Specifications and Scope of Work -Resources Special Districts
LEVEL 1
LOCATION UNIT DESCRIPTION PARTS LABOR TOTAL
WWD 41 Shaver Lake 75 kW Generac w/Cat
Engi ne $ $ $
WWD 41 Shaver Lake 75 kW Generac
w/Cat Engin e $ $ $
WWD 41 Shaver Lake 5 kW Onan Generator
$ $ $
WWD 41 Shaver Lake 5 kW Onan Generator
$ $ $
WWD 41 Shaver Lake 5 kW Onan Generator
$ $ $
WWD 41 Shaver Lake 5 kW Onan Generator
$ $ $
CSA 318 Shaver Lake 35 kW Generac w/Cat
Engine $ $ $
CSA 31 B Shaver Lake 75 kW Olympian w/Cat
Engine $ $ $
CSA 34A Brig hton Crest, WWTF, 75 kW Olympian w/Cat
$ $ $ 24111 Brighton Crest Drive , Engine
Friant , CA 93626
CSA 34C Bella Vista, Lift Station , 20 kW Cummins 60HZ
Ruscello Lane, Friant CA 93626 LPV generator $ $ $
CSA 47 Quail Lake , Water Facility, 250 kW Caterpillar
$ $ $ 4382 N Waterside Drive , Clovis , Generator
CA 93612
CSA 47 Quail Lake, WWTF, 4121 200 kW Kohler
N Quail Lake Drive , Clovis , CA Generator $ $ $
93612
CSA 44D Mon te Verde , 2222 N 125 kW Cummins
Willow Ave, Clovis, CA 93812 Generator $ $ $
LEVEL 2
LOCATION UNIT DESCRIPTION PARTS LABOR TOTAL
WWD 41 Shaver Lake 75 kW Generac
w/Cat Engine $ $ $
WWD 41 Shaver Lake 75 kW Generac w/Cat Engine
$ $ $
WWD 41 Shaver Lake 5 kW Onan
Generator $ $ $
WWD 41 Shaver Lake 5 kW Onan
Generator $ $ $
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Quotation No. 17-045 Page 25
LOCATIO N UNIT DESCR IPTIO N PART S LA BOR TO TAL
WWD 41 Shaver Lake 5 kW Onan
Generator $ $ $
WWD 41 Sha ver Lake 5 kW Onan
Generator $ $ $
CSA 31 B Shaver Lake 35 kW Generac
w/Cat Engine $ $ $
CSA 31 B Shaver Lake 75 kW Olympian
w/Cat Engine $ $ $
CSA 34A Brighton Crest , WWTF , 75 kW Olympian
$ $ $ 24111 Brighton Crest Drive , Friant, w/Cat Engine
CA 93626
CSA 34C Bella Vista , Lift Station , 20 kW Cummins
Ruscello Lane, Friant CA 93626 60HZ LPV $ $ $
qenerator
CSA 47 Quail Lake , Water Facility ,
$ $ $ 4382 N Waterside Drive , Clovis , CA 250 kW Caterpillar
93612 Generator
CSA47 Quail Lake , WWTF , 4121 N
$ $ $ Quail La ke Drive , Clovis , CA 93612 200 kW Kohler
Generator
CSA 44D Monte Verde, 2222 N 125 kW Cummins
Willo w Ave , Clovis, CA 93812 Generator $ $ $
American Avenue Disposal Site Cummins Onan
18950 W American Ave . 3500 DFEG $ $ $
Kerman , CA 93630 Generator
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Quotation No. 17 -045
QUOTATION SCHEDULE "C"
AIR FILTER PRICING
Page 26
PARTS PRICING FOR BOTH FACILITY SERVICE AND RESOURCES SPECIAL DISTRICTS
RETAIL LESS 15 %
Provide price list, part numbers for Air Filters
Bldg# Building Description Part Number Cost
140 Elkhorn Cummins230kW/500FDR5053FFW 288 KVA 009499 $ 249 .00 Correctional
150 Squaw Valley 20KW Cummins-Onan Ford Engine LPG Fired 140-3147 $ 30.00 Comm. Center
154 Meadow Lakes 35KW Cummins GGPA GMv8 140-4088 $ 3Q.QQ
300 UMC 1000 KW CAT D349 4P-0151 $ 600.00
300 UMC 150 KW NT270GS 0140-4088 $ :JOO QO
348 Health Dept. Portable 250KW 4011690 $ :180 00
348 Health Dept. Portable 35KW 0140-408 $ 30 00
501 Juvenile Hall Annex 150KW Cummins Diesel 0140-4088 $ j 00 00
509 Computer Services Dept 750KW CAT Diesel 3508 40-0140 $ 58100
515 Probation 20KW Ford-Onan Natural Gas FIL-2330 $ 55 QQ
603 Hall of Records 200KW Cummins Diesel 140-3117 $ 160 00
604 Sheriff Admin . Bldg. 125KW Cummins Diesel 140-3117 $ j60 00
605 So . Anne x Jail 50KW Kohler Natural Gas 1-C-70432 $ 55 00
605 So. Annex Jail 300KW CAT Diesel 3406 142-1340 $ 242 00
607 Main Jail 11 OOKW CAT Diesel 3512 1059741 $ zoo 00
608 North Annex Jail 1250 Cummins Diesel 140-9751 $ ZQQ 00
610 Fresno County Plaza 500KW Cummins Diesel 140-7542 $ 320 00
611/612 Brix/Mercer Bldg . 155KW CAT Diesel 3306 4L-9852 $ :160 00
619 Satellite Jail 300W CAT Diesel 3408 8N6309 $ 245 QQ
630 Central Kitchen 750KW Cummins Diesel 0140-9457 $ 525 00
1829 Bear Mountain Radio Site 60KW Onan 60DSF AD 130-4678 $ :JOO 00
9975 Joaquin Ridge 60KWCAD604 130-4678 $ rno .oo
Note: Bidder(s) prices above to reflect their after discount price.
G;\PUBLIC \RFQ\FY 2016-17117 -045 GEN ER ATO R MAIN TE NANC E AND RE PAIR \17-045 GENERATOR MAINTENANC E AND RE PAIR DOC
Quotation No. 17 -045
Special Subdivision Name Description Part Number
District
WWD41 Shaver La ke 75 kW Generac w/Cat Enoine 130-4678
WWD41 Shaver Lake 75 kW Generac w/Cat Enoine 130-4678
WWD41 Shaver Lake 5 kW Onan Generator 041-4722
WWD41 Shaver Lake 5 kW Onan Generator 041-4722
WWD41 Shaver Lake 5 kW Onan Generator 041-4722
WWD41 Shaver Lake 5 kW Onan Generator 041-4722
CSA 318 Shaver Lake 35 kW Generac w/Cat Enoine 130-4678
CSA 318 Shaver La ke 75 kW Olympian w/Cat Enoine 130-4678
CSA 34A Briqhton Crest 75 kW Olympian w/Cat Enqine 130-4678
CSA47 Quail Lake 250 kW Caterpillar Generator 8N6309
CSA34C Bella Vista 20 kW Cummins 60HZ LPV qenerator 041-0015
CSA44D Monte Verde 125 kW Caterpillar Generator 4L-9852
CSA47 Quail Lake 250 kW Caterpillar Generator 8N6309
Note: Bidder(s) prices above to reflect their after discount price .
ADDITIONAL PRICING
MILEAGE RATE : $ 1.75 mile
Indicate where mileage starts and stops (i.e. portal to portal , Fresno to Jobs ite , etc .)
Portal to Portal
EXTRA/CORRECTIVE/EMERGENCY SERVICES
Cost for corrective services , during normal hours , described herein shall be :
$ 120.00 Per Hour
Cost for corrective services , after normal hours , described herein shall be:
$ 180 .00 Per Hour
Pag e 27
Cost
$ 60.QO
$ 60.00
$ 30.00
$ 30.00
$ 30.00
$ 30 00
$ 60 .00
$ 6Q.QQ
$ 60 00
$ :160 00
$ 55.00
$ 120 .00
$ 160.00
All labor, materials , taxes, insurance , permits , hand ling and proper disposal of the hazardous waste coolant
to perform Item "11 ", under Minimum Requirements page of "Requirements, Specifications , Scope of Work
for Facility Services" section of this RFQ.
$ 29478 .92
$ 29478 .92
$ 29478.92
First Year
Third Year
Fifth Year
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Quotation No. 17-045 Page 28
SPECIFICATIONS
Compliance and understanding of the specification is to be noted by marking "COMPLY " on the line
provided to the right of the specification . Non -compl iance is to be indicated by marking "NOT COMPLY" on
the line . All non-compliant items must be accompanied by a detailed statement explaining why they fail to
meet the stated specification or requirement.
BIDDER TO COMPLETE THE FOLLOWING:
Response time will begin with the initial phone call from the county.
A verbal response to a County call for service must be received within fifteen (15)
minutes.
Vendor shall adhere to the Level I onsite response time of one ( 1) hour or less for
emergency call backs.
Vendor shall adhere to the Level II onsite response time of four (4) hours or less for
emergency call backs .
Vendor shall adhere to the Level Il l ons ite response time of 7:00 a m , the next business
day for emergency call backs.
Should the vendor be unable to make contact with the appropriate County staff onsite of
the requested serv ice location , vendor will make a reasonable effort to contact the County
for add itional directions.
Service technicians must be skilled Motor Generator technicians with a minimum of four
(4) years of journeyman experience.
Helper technician s must be under the direct supervision of a journeyman.
Vendor shall ensure compatibility with any work that is done as an addition , expansion, or
remodel to an existing system or system component.
All service repairs must be made in accordance with generally acceptable industry
standards.
Vendor shall be required to provide yearly schedules of the work within 30 days of
contract execution and on or before January 1 of the subsequent years .
Service technicians will notify, in advance, the Facility Services Manager o r his/her
designee, when they will be on-site for routine maintenance and/or repairs . Service
Technicians will immediately notify the FSM or his/her designee once they arrive on site
for routine maintenance and/or repairs .
G:\PUBLIC \RFQ IFY 2016-17\17-045 GEN ERATOR MAIN TENANCE AN D REPAIR \17 -045 GENERATOR MAINTENANC E AND REPAIRDOC
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N OT COMPLY
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Quotation No. 17-045 Pa ge 29
CHECK LIST
This Che cklist is provided to assist the vendors in the preparation of their bid response. Included in this list ,
are important requirements and is the responsibi lity of the bidder to submit with the bid package in order to
make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the
bid in its entirety.
Check off each of the following:
1. v
2 . ~
3. ~
4. -./
5. l .......
6 . _L
7. e..../
8 . ...
/
9. v
10 . /
\/
All signatures must be in blue ink .
The Request for Quotation (RFQ) has been signed and completed.
One (1) original and three (3) copies of the RFQ have been provided .
Addenda , if any , have been completed , signed and included in the bid package .
The completed Reference List as provided with this RFQ .
The Quotation Schedule as provided with this RFQ has been completed , price reviewed for
accuracy and any corrections initialed in ink.
Indicate all of bidder exceptions to the County's requ irements , conditions and specifications
as stated within this RFQ.
The Participation page as prov ided within th is RFQ has been signed and included
Bidder to Complete page as provided with this RFQ.
Verificat ion of Department of Industrial Relations Contractor Registration.
11. -v/ Verification of Contractor's License and the Department of Consumer Affai rs -Contractors '
12.
13.
14.
--State License Board .
(._,../
~ ..
,.//
l
Specification , descriptions etc. fo r items offered under bidder(s) quotation.
A description of the design and techniques that the bidder will use to complete the projec t.
Lastly , on the LOWER LEFT HAND CORNER of the sealed envelope , box, etc. transmitting
your bid include the following information:
. --... ·----.. ---------... -------
County of Fresno RFQ No. 17-045
Closing Date: February 21, 2017
Closing Time: 2:00 P.M .
Commodity or Service: Generator Maintenance and Re~air
~
Return Checklist with your RFQ response.
G:\PUBLIC \RFQ \FY 201 6-17\17 -045 GENER ATOR MAINT ENANCE AND REPAIR\1 7-045 GENERATOR MAINTENANCE AND REPAIR.DOC
ATTACHMENT C - No Hostage Policy
Authority: Title 15; Section 1327;
California Code of Regulations
Subject: Hostage Situations
Policy Number: 326.0
Page: 1 of 2
Date Originated: April 1, 2004
Date Revised: February 1, 2008
It is imperative for the safety and security of all persons within Juvenile Justice Campus (JJC)
facilities, as well as for those in the community, that minors are not allowed to leave the secure
confines of the facilities by the taking of a hostage(s). If successful in securing a release through
these means minors would be much more likely in the future to use this practice again in an
attempt to escape the confines of the facilities. This would put those visiting and working at the
JJC at higher level of risk and would jeopardize the safety of the community if the minor was in
fact successful in securing his/her release.
The JJC is a “no-hostage” facility. This means that minors will not be released from custody under
any circumstances due to the taking of a hostage(s). Any staff person taken hostage, no matter
what their rank or status, immediately loses their authority and any orders issued by that person
will not be followed.
I. HOSTAGE SITUATION PROCEDURES
A. If any minor(s) and/or other person(s) in the facility attempt to hold any person hostage,
and they do not respond to verbal commands to stop staff will immediately notify the
Watch Commander. He/she will respond to the location and assess the si tuation. If a
hostage situation is in progress the Watch Commander will:
1. Summon assistance from other officers as required.
2. Establish a secure perimeter around the hostage takers and allow no one to pass into
it for any reason without authorization. Risks should not be taken that might allow the
taking of additional hostages.
3. Evacuate all non-essential persons at the scene to a safe location or any housing pod
that is not directly involved in the incident.
4. Direct officers to place minors in uninvolved housing pods in their rooms and have
them remain there until directed otherwise. Minors outside of housing pods will remain
in place under officer supervision until it is safe to return to their respective housing
pods or any housing pod that is not directly involved in the incident.
5. Immediately notify the Director or the Probation Services Manager/Assistant Director
in his/her absence and confer with higher authority as to action to be taken.
Administration in turn will notify the Chief.
B. The Fresno Sheriff’s Dispatch Center (488 -3111) will be notified immediately and a
request for a trained hostage negotiator and other emergency personnel will be made as
needed. Prior to the arrival of the Sheriff Department’s hostage negotiator the Watc h
Commander will attempt to ascertain:
Subject: Hostage Situation
Policy #: 326.0 Page 2 of 2
1. The number and identity of both the hostages and hostage takers;
2. Any known weapons possessed by the hostage takers;
3. The demands of the hostage takers.
C. The Watch Commander will retain and direct departing custody officers, as well as,
available Probation peace officer staff to assist with security and safety needs, as
necessary. Additional Juvenile Correctional Officers should be called in as may be
needed to insure the safe and secure operation of the facility.
D. The Watch Commander will coordinate with the Sheriff’s Department all activities taken
to resolve the hostage situation, including the use of appropriate force, and will maintain
control of the facility until relieved of that duty by the presence of a Probation Services
Manager/Assistant Director, Director, or the Chief Probation Officer.
E. Once the hostage situation has been resolved the minors involved should be housed in
the most secure setting available and all appropriate charges should be filed.
F. Each officer and/or non-sworn staff member who was involved or observed the incident
will complete an incident report and if required, the appropriate critical incident evaluation
report(s) regarding the details of the incident prior to the end of his/her shift. (See Incident
Report, located in JAS Probation View, under “Word Templates”.)
G. The Watch Commander will prepare a Critical Incident Investigation Report, using the
Critical Incident Evaluation Report - Page 2 report form and the critical incident evaluation
report(s) completed by the reporting persons at the time of the incident.
II. PARENTAL AND MEDIA INFORMATION
A. Attempts will be made at the direction of Administration to reach the families of the
hostages to advise them of the situation. Notification will also be made to the parents of
the hostage takers as deemed appropriate.
B. All media inquiries will be referred to the Chief’s office per departmental policy.
III. SECURITY AND OPERATIONAL REVIEW
A. Once the incident has been resolved a team will be established to conduct a security and
operational review of the incident. The review will be conducted within 2 days of the
resolution of the incident. The review team will be comprised of the facility administrator
and/or facility Director, Probation Services Manager/Assistant Director and Supervising
Juvenile Correctional Officers who are relevant to the incident. The team will review the
circumstances leading up to the incident and any necessary corrective action necessary
to insure that such an incident does not repeat itself.
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Attachment D
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors must disclose any self -dealing transactions that
they are a party to while providing goods, performing services, or both for the County. A self -
dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the co rporation is a party and in
which one or more of its board members has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self -dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that
the board member has.
(4) Describe in detail why the self -dealing transaction is appropriate b ased on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self -dealing
transaction described in Sections (3) and (4).
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(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date: