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Home My WebLink About324011 2 3 Agreement No.15-242 AGREEMENT THIS AGREEMENT is made and entered into this 16th day of June, 2015, by and 4 between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter 5 referred to as "COUNTY", and Youth Centers of America, a Private Non-Profit Corporation, whose 6 address is 580 Tulare Street, Parlier, CA, 93648, hereinafter referred to as "CONTRACTOR". 7 WI TN E S S E T H: 8 9 WHEREAS, COUNTY is a recipient of one-time State of California Community . 10 Recidivism Reduction Grant (CRRG) monies to fund community recidivism and crime reduction 11 services as defined in California Penal Code Section 1233.10 and that include, but are not limited 12 to, delinquency prevention, homelessness prevention, and reentry services; and 13 WHEREAS, CONTRACTOR is qualified and willing to provide such services pursuant 14 to the terms and conditions of this Agreement. 15 NOW, THEREFORE, in consideration of their mutual promises, covenants and 16 conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as 17 follows: 18 1. SERVICES 19 A. CONTRACTOR shall perform all services and fulfill all responsibilities as 20 specified in Exhibit "A", COUNTY'S Request for Proposal No. 952-5330 and Addendum ~o. One 21 (1) thereto, (collectively, the "Revised RFP") and Exhibt "B", CONTRACTOR'S Response to said 22 Revised RFP dated February 25, 2015 ("Response"), both of which are attached hereto and 23 incorporated herein by reference. 24 B. _CONTRACTOR s~all provide COUNTY monthly service activity reports in 25 a format agreed upon by COUNTY and CONTRACTOR. 26 2. TERM 27 This Agreement shall become effective on July 1, 2015 and shall terminate on 28 June.30, 2016. -1- 1 2 3. TERMINATION A Non-Allocation of Funds -The terms of this Agreement, and the services to 3 be provided thereunder, are contingent on the approval of funds by the appropriating government 4 agency. Should sufficient funds not be allocated, the services provided may be modified, or this 5 Agreement terminated, at any time by giving the CONTRACTOR thirty (30) days advance written 6 notice. 7 B. Breach of Contract-The COUNTY may immediately suspend or terminate 8 this Agreement in whole or in part, where in the determination of the COUNTY there is: 9 1) An illegal or improper use of funds; 10 11 12 COUNTY; 2) A failure to comply with any term of this Agreement; 3) A substantially incorrect or incomplete report submitted to the 13 4) Improperly performed service. 14 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY 15 of any breach of this Agreement or any default which may then exist on the part of the 16 CONTRACTOR. Neither shall such payment impair or prejudice any remedy available to the 17 COUNTY with respect to the breach or default. The COUNTY shall have the right to demand of 18 the CONTRACTOR the repayment to the COUNTY of any funds disbursed to the CONTRACTOR 19 under this Agreement, which in the judgment of the COUNTY were not expended in accordance 20 with the terms of this Agreement. The CONTRACTOR shall promptly refund any such funds upon 21 demand. 22 C. Without Cause-Under circumstances other than those set forth above, 23 this Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written 24 notice of an intention to terminate to CONTRACTOR. 25 4. COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR and 26 CONTRACTOR agrees to receive compensation as follows: Four Thousand One Hundred Sixty- 27 Three Dollars and Eighty-Three Cents ($4, 163.83) each month upon submission of monthly 28 activity reports as described in Exhibit B. CONTRACTOR shall submit monthly invoices to the -2- 1 County of Fresno Administrative Office at 2280 Tulare Street, Room 304, Fresno, CA 93721. 2 In no event shall services performed under this Agreement be in excess of 3 Forty-Nine Thousand Nine Hundred Sixty-Six Dollars ($49,966) during the term of this 4 Agreement. It is understood that all expenses incidental to CONTRACTOR'S performance of 5 services under this Agreement shall be borne by CONTRACTOR. COUNTY shall remit 6 payment for services within thirty (30) days of receipt of service activity report as described in 7 Exhibit Band service invoice. 8 5. INDEPENDENT CONTRACTOR: In performance of the work, duties and 9 obligations assumed by CONTRACTOR under this Agreement, it is mutually understood and 10 agreed that CONTRACTOR, including any and all of the CONTRACTOR'S officers, agents, and 11 employees will at all times be acting and performing as an independent contractor, and shall act in 12 an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or 13 associate of the COUNTY. Furthermore, COUNTY shall have no right to control or supervise or 14 direct the manner or method by which CONTRACTOR shall perform its work and function. 15 However, COUNTY shall retain the right to administer this Agreement so as to verify that 16 CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof. 17 CONTRACTOR and COUNTY shall comply with all applicable provisions of 18 law and the rules and regulations, if any, of governmental authorities having jurisdiction over 19 matters the subject thereof. 20 Because of its status as an independent contractor, CONTRACTOR shall have 21 absolutely no right to employment rights and benefits available to COUNTY employees. 22 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its 23 employees all legally-required employee benefits. In addition, CONTRACTOR shall be solely 24 responsible and save COUNTY harmless from all matters relating to payment of 25 CONTRACTOR'S employees, including compliance with Social Security withholding and all other 26 regulations governing such matters. It is acknowledged that during the term of this Agreement, 27 CONTRACTOR may be providing services to others unrelated to the COUNTY or to this 28 Agreement. -3- 1 7. MODIFICATION: Any matters of this Agreement may be modified from time 2 to time by the written consent of all the parties without, in any way, affecting the remainder. 3 8. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this 4 Agreement nor their rights or duties under this Agreement without the prior written consent of the 5 other party. 6 9. HOLD HARMLESS: CONTRACTOR agrees to indemnify, save, hold 7 harmless, and at COUNTY'S request, defend the COUNTY, its officers, agents, and employees 8 from any and all costs and expenses, damages, liabilities, claims, and losses occurring or 9 resulting to COUNTY in connection with the performance, or failure to perform, by 10 CONTRACTOR, its officers, agents, or employees under this Agreement, and from any and all 11 costs and expenses, damages, liabilities, claims, and losses occurring or resulting to any person, 12 firm, or corporation who may be injured or damaged by the performance, or failure to perform, 13 of CONTRACTOR, its officers, agents, or employees under this Agreement. 14 10. INSURANCE 15 Without limiting the COUNTY's right to obtain indemnification from 16 CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full 17 force and effect, the following insurance policies or a program of self-insurance, including but not 18 limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the 19 term of the Agreement: 20 A. Commercial General Liability 21 Commercial General Liability Insurance with limits of not less than One 22 Million Dollars ($1 ,000,000) per occurrence and an annual aggregate of Two Million Dollars 23 ($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require 24 specific coverages including completed operations, products liability, contractual liability, 25 Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed 26 necessary because of the nature of this contract. 27 B. Automobile Liability 28 Comprehensive Automobile Liability Insurance with limits for bodily injury of -4- 1 not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred 2 Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty 3 Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred 4 Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used 5 in connection with this Agreement. 6 C. Professional Liability 7 If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., 8 L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less 9 than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) 10 annual aggregate. 11 D. Worker's Compensation 12 13 A policy of Worker's Compensation insurance as may be required by the California Labor Code. 14 CONTRACTOR shall obtain endorsements to the Commercial General Liability 15 insurance naming the County of Fresno, its officers, agents, and employees, individually and 16 collectively, as additional insured, but only insofar as the operations under this Agreement are 17 concerned. Such coverage for additional insured shall apply as primary insurance and any other 18 insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be 19 excess only and not contributing with insurance provided under CONTRACTOR's policies herein. 20 This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance 21 written notice given to COUNTY. 22 Within Thirty (30) days from the date CONTRACTOR signs and executes this 23 Agreement, CONTRACTOR shall provide certificates of insurance and endorsement as stated 24 above for all of the foregoing policies, as required herein, to the County of Fresno, (Name and 25 Address of the official who will administer this contract), stating that such insurance coverage have 26 been obtained and are in full force; that the County of Fresno, its officers, agents and employees 27 will not be responsible for any premiums on the policies; that such Commercial General Liability 28 insurance names the County of Fresno, its officers, agents and employees, individually and -5- 1 collectively, as additional insured, but only insofar as the operations under this Agreement are 2 concerned; that such coverage for additional insured shall apply as primary insurance and any 3 other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees, 4 shall be excess only and not contributing with insurance provided under CONTRACTOR's policies 5 herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) 6 days advance, written notice given to COUNTY. 7 In the event CONTRACTOR fails to keep in effect at all times insurance 8 coverage as herein provided, the COUNTY may, in addition to other remedies it may have, 9 suspend or terminate this Agreement upon the occurrence of such event. 10 All policies shall be issued by admitted insurers licensed to do business in the 11 State of California, and such insurance shall be purchased from companies possessing a current 12 A.M. Best, Inc. rating of A FSC VII or better. 13 11. AUDITS AND INSPECTIONS: The CONTRACTOR shall at any time during 14 business hours, and as often as the COUNTY may deem necessary, make available to the 15 COUNTY for examination all of its records and data with respect to the matters covered by this 16 Agreement. The CONTRACTOR shall, upon request by the COUNTY, permit the COUNTY to 17 audit and inspect all of such records and data necessary to ensure CONTRACTOR'S compliance 18 with the terms of this Agreement. 19 If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR 20 shall be subject to the examination and audit of the Auditor General for a period of three (3) years 21 after final payment under contract (Government Code Section 8546.7). 22 11. NOTICES: The persons and their addresses having authority to give and 23 receive notices under this Agreement include the following: 24 25 26 27 COUNTY COUNTY OF FRESNO Countv Administrative Office 2280 Tulare Street. Room 304 Fresno, CA 93721 CONTRACTOR YOUTH CENTERS OF AMERICA 580 Tulare Street Parlier. CA 93648 Any and all notices between the COUNTY and the CONTRACTOR provided 28 for or permitted under this Agreement or by law shall be in writing and shall be deemed duly -6- 1 served when personally delivered to one of the parties, or in lieu of such personal services, when 2 deposited in the United States Mail, postage prepaid, addressed to such party. 3 12. GOVERNING LAW: Venue for any action arising out of or related to this 4 Agreement shall only be in Fresno County, California. 5 The rights and obligations of the parties and all interpretation and performance 6 of this Agreement shall be governed in all respects by the laws of the State of California. 7 13. DISCLOSURE OF SELF-DEALING TRANSACTIONS 8 This provision is only applicable if the CONTRACTOR is operating as a 9 corporation (a for-profit or non-profit corporation) or if during the term of the agreement, the 10 CONTRACTOR changes its status to operate as a corporation. 11 14. Members of the CONTRACTOR's Board of Directors shall disclose any self- 12 dealing transactions that they are a party to while CONTRACTOR is providing goods or 13 performing services under this agreement. A self-dealing transaction shall mean a transaction 14 to which the CONTRACTOR is a party and in which one or more of its directors has a material 15 financial interest. Members of the Board of Directors shall disclose any self-dealing 16 transactions that they are a party to by completing and signing a Self-Dealing Transaction 17 Disclosure Form, attached hereto as Exhibit C and incorporated herein by reference, and 18 submitting it to the COUNTY prior to commencing with the self-dealing transaction or 19 immediately thereafter. 20 15. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement 21 between the CONTRACTOR and COUNTY with respect to the subject matter hereof and 22 supersedes all previous Agreement negotiations, proposals, commitments, writings, 23 advertisements, publications, and understandings of any nature whatsoever unless expressly 24 included in this Agreement. In the event of any inconsistency in interpreting the documents 25 comprising this Agreement, the inconsistency shall be resolved by giving precedence in the 26 following order of priority: (1) the text of this Agreement (excluding COUNTY's Revised RFP and 27 CONTRACTOR's Response); (2) COUNTY's Revised RFP; and (3) CONTRACTOR's Response. 28 -7- 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as 2 of the day and year first hereinabove written. 9 10 11 12 13 DATE: 14 VEDASTOLEG 15i~~~~~~=L.~~~~~---- 16 17 FOR ACCOUNTING USE ONLY: 18 ORG No.: 3451 Account No.: 7295 19 Requisition No.: 1201500009 20 FCMC 06/11 DOCUMENT6 21 22 23 24 25 26 27 28 -8- . ·--. -. --~ . -- ATTEST: BERNICE E. SEIDEL, Clerk Board of Supervisors By .9u~ i?:¥sb"'P Deputy ,---::_ __ _. _.-- Auditor-Controller/Treasurer-Tax Collector EXHIBIT A COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT Issue Date: .January 26, 2015 Closing Date: FEBRUARY 25, 2015 Proposal will be considered LATE when the official Purchasing time clock reads 2:00P.M. Questions regarding this RFP should be directed to: Carolyn Flores, phone (559) 600-7110, e-mail countvpurchasing@co.fresno.ca.us, or fax (559) 600-7126. Check County of Fresno Purchasing's Open Solicitations website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx for RFP documents and changes. Please submit all Proposals to: County of Fresno -Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno, CA 93702-4599 BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED PROPOSAL SCHEDULE AT THE PRICES AND TERMS STATED, SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S)" ATTACHED. COMPANY ADDRESS CITY STATE ZIP CODE TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS SIGNED BY PRINT NAME TITLE PD-040 (01/15) Proposal No. 952-5330 COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTS FOR PROPOSALS (RFP'S) AND REQUESTS FOR QUOTATIONS (RFQ'S) Note: the reference to "bids" in the following paragraphs applies to RFP's and RFQ's GENERAL CONDITIONS By submitting a bid the bidder agrees to the following conditions. These conditions will apply to all subsequent purchases based on this bid. 1. BID PREPARATION: A) All prices and notations must be typed or written in ink. No erasures permitted. Errors may be crossed out, initialed and corrections printed in ink by person signing bid. B) Brand Names: Brand names and numbers when given are for reference. Equal items will be considered, provided the offer clearly describes the article and how it differs from that specified. In the absence of such information it shall be understood the offering is exactly as specified. C) State brand or make of each item. If bidding on other than specified, state make, model and brand being bid and attach supporting literature/specifications to the bid. D) Bid on each item separately. Prices should be stated in units specified herein. All applicable charges must be quoted; charges on invoice not quoted herein will be disallowed. E) Time of delivery is a part of the consideration and must be stated in definite terms and must be adhered to. F.O.B. Point shall be destination or freight charges must be stated. F) All bids must be dated and signed with the firm's name and by an authorized officer or employee. G) Unless otherwise noted, prices shall be firm for one hundred eighty (180) days after closing date of bid. 2. SUBMITTING BIDS: A) Each bid must be submitted on forms provided in a sealed envelope/package with bid number and closing date and time on the outside of the envelope/package. B) Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to their meaning, the bidder shall notify the Buyer in writing at once. The County shall not be held responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing stated within this document. All addenda issued shall be in writing, duly issued by Purchasing and incorporated into the contract. C) ISSUING AGENT/AUTHORIZED CONTACT: This RFPIRFQ has been issued by County of Fresno, Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFPIRFQ, its content, and all issues concerning it. All communication regarding this RFP/RFQ shall be directed to an authorized representative of County Purchasing. The specific buyer managing this RFP/RFQ is identified on the cover page, along with 3. 4. his or her telephone number, and he or she should be the primary point of contact for discussions or information pertaining to the RFP/RFQ. Contact with any other County representative, including elected officials, for the purpose of discussing this RFP/RFQ, its content, or any other issue concerning it, is prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having unauthorized contact (verbally or in writing) with such other County representatives, may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in the event that a vendor initiates a formal protest against the RFPIRFQ, such vendor may contact the appropriate individual, or individuals who are managing that protest as outlined in the County's established protest procedures. All such contact must be in accordance with the sequence set forth under the protest procedures. Second, in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board. D) Bids received after the closing time will NOT be considered. E) Bidders are to bid what is specified or requested first. If unable to or unwilling to, bidder may bid alternative or option, indicating all advantages, disadvantages and their associated cost. FAILURE TO BID: A) If not bidding, return bid sheet and state reason for no bid or your name may be removed from mailing list. TAXES, CHARGES AND EXTRAS: A) County ofF res no is subject to California sales and/or use tax (8.225% ). Please indicate as a separate line item if applicable. B) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K. C) County is exemptfrom Federal Transportation Tax. Exemption certificate is not required where shipping papers show consignee as County of Fresno. D) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid. 1A Proposal No. 952-5330 5. W-9-REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION & CALIFORNIA FORM 590 WITHHOLDING EXEMPTION CERTIFICATE: Upon award of bid, the vendor shall submit to County Purchasing, a completed IRS Form W-9-Request for Taxpayer Identification Number and Certification and a California Form 590 Withholding Exemption Certificate if not currenHy a County of Fresno approved vendor. 6. AWARDS: A} Award(s} will be made to the most responsive responsible bidder; however, the Fresno County Local Vendor Preference and/or the Disabled Veteran Business Enterprise Preference shall take precedence when applicable. Said Preferences apply only to Request for Quotations for materials, equipment and/or supplies only (no services}; the preference do not apply to Request for Proposals. RFQ evaluations will include such things as life-cycle cost, availability, delivery costs and whose product and/or service is deemed to be in the best interest of the County. The County shall be the sole judge in making such determination. B) Unless bidder gives notice of all-or-none award in bid, County may accept any item, group of items or on the basis of total bid. C) The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. D} Award Notices are tentative: Acceptance of an offer made in response to this RFP/RFQ shall occur only upon execution of an agreement by both parties or issuance of a valid written Purchase Order by Fresno County Purchasing. E) After award, all bids shall be open to public inspection. The County assumes no responsibility for the confidentiality of information offered in a bid. 7. TIEBIDS: All other factors being equal, the contract shall be awarded to the Fresno County vendor or, if neither or both are Fresno County vendors, it may be awarded by the flip of a coin in the presence of witnesses or the entire bid may be rejected and re-bid. If the General Requirements of the RFQ state thatthey are applicable, the provisions ofthe Fresno County Local Vendor Preference shall take priority over this paragraph. 8. PATENT INDEMNITY: The vendor shall hold the County, its officers, agents and employees, harmless from liability of any nature or kind, including costs and expenses, for infringement or use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with this bid. 9. SAMPLES: Samples, when required, must be furnished and delivered free and, if not destroyed by tests, will upon written request (within thirty (30) days of bid closing date} be returned at the bidder's expense. In the absence of such notification, County shall have the right to dispose of the samples in whatever manner it deems appropriate. 10. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT: A} In case of default by vendor, the County may procure the articles or service from another source and may recover the cost difference and related expenses occasioned thereby from any unpaid balance due the vendor or by proceeding against performance bond of the vendor, if any, or by suit against the vendor. The prices paid by the County shall be considered the prevailing market price at the time such purchase is made. B) Articles or services, which upon delivery inspection do not meet specifications, will be rejected and the vendor will be considered in default. Vendor shall reimburse County for expenses related to delivery of non-specified goods or services. C) Regardless of F.O.B. point, vendor agrees to bear all risks of loss, injury or destruction to goods and materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release vendor from any obligation hereunder. 11. DISCOUNTS: Terms ofless than fifteen (15} days for cash payment will be considered as net in evaluating this bid. A discount for payment within fifteen (15} days or more will be considered in determining the award of bid. Discount period will commence either the later of delivery or receipt of invoice by the County. Standard terms are Net forty-five (45} days. 12. SPECIAL CONDITIONS IN BID SCHEDULE SUPERSEDE GENERAL CONDITIONS: The "General Conditions' provisions of this RFP/RFQ shall be superseded if in conflict with any other section of this bid, to the extent of any such conflict. 13. SPECIAL REQUIREMENT: With the invoice or within twenty-five (25} days of delivery, the seller must provide to the County a Material Safety Data Sheet for each product, which contains any substance on 'The List of 800 Hazardous Substances", published by the State Director of Industrial Relations. (See Hazardous Substances Information and Training Act, California State Labor Code Sections 6360 through 6399.7.} 14. RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with documentation) recycled or recyclable products/materials which meet stated specifications. 15. YEAR COMPLIANCE WARRANTY: Vendor warrants that any product furnished pursuant to this Agreement/order shall support a four-digit year format and be able to accurately process date and time data from, into and between the twentieth and twenty-firstcenturtes, as well as leap year calculations. "Producr shall include, without limitation, any piece or component of equipment, hardware, firmware, middleware, custom or commercial software, or internal components or subroutines therein. This warranty shall survive termination or expiration of this Agreement. In the event of any decrease in productfunctionality or accuracy related to time and/or date data related codes and/or internal subroutines that impede the product from operating correcHy using dates beyond December 31, 1999, vendor shall restore or repair the product to the same level of functionality as warranted herein, so as to minimize interruption to County's ongoing business process, time being of the essence. In the event that such warranty compliance requires the acquisition of additional programs, the expense for any such associated or additional acquisitions, which may be required, including, without limitation, data conversion tools, shall be borne exclusively by vendor. Nothing in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this Agreement with respect to defects other than year performance. 18 Proposal No. 952-5330 16. PARTICIPATION: Bidder may agree to extend the terms of the resulting contract to other political subdivision, municipalities and tax-supported agencies. Such participating Governmental bodies shall make purchases in their own name, make payment directly to bidder, and be liable direcOy to the bidder, holding the County of Fresno harmless. 17. CONFIDENTIALITY: All services performed by vendor shall be in strict conformance with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality, including but not limited to, California Civil Code, California Welfare and Institutions Code, Health and Safety Code, California Code of Regulations, Code of Federal Regulations. Vendor shall submit to County's monitoring of said compliance. Vendor may be a business associate of County, as that term is defined in the "Privacy Rule" enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). As a HIPAA Business Associate, vendor may use or disclose protected health information ('PHI") to perform functions, activities or services for or on behalf of County as specified by the County, provided that such use or disclosure shall not violate HIPAA and its implementing regulations. The uses and disclosures if PHI maynotbemore expansive than those applicable to County, as the 'Covered Entity" under HIPAA's Privacy Rule, except as authorized for management, administrative or legal responsibilities of the Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County, or as required by law without written notice to the County. Vendor shall ensure that any agent, including any subcontractor, to which vendor provides PH I received from, or created or received by the vendor on behalf of County, shall comply with the same restrictions and conditions with respect to such information. 18. APPEALS: Appeals must be submitted in writing within seven (7) working days after notification of proposed recommendations for award. A "Notice of Award" is not an indication of County's acceptance of an offer made in response to this RFPIRFQ. Appeals should be submitted to County of Fresno Purchasing, 4525 E. Hamilton Avenue, Fresno, California 93702-4599. Appeals should address only areas regarding RFP contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFPIRFQ process. Purchasing will provide a written response to the complainant within seven (7) working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal to the Purchasing AgenVCAO within seven (7) working days after Purchasing's notification; except if, notified to appeal directiy to the Board of Supervisors at the scheduled date and time. If the protesting bidder is not satisfied with Purchasing AgenVCAO's decision, the final appeal is with the Board of Supervisors. 19. OBLIGATIONS OF CONTRACTOR: A) CONTRACTOR shall perform as required by the ensuing contract. CONTRACTOR also warrants on behalf of itself and all subcontractors engaged for the performance of the ensuing contract that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. B) CONTRACTOR shall obey all Federal, State, local and special district laws, ordinances and regulations. 20. AUDITS & RETENTION: The Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three (3) years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. 21. DISCLOSURE-CRIMINAL HISTORY & CIVIL ACTIONS: Applies to Request for Proposal (RFP); does not apply to Request for Quotation (RFQ) unless specifically stated elsewhere in the RFQ document. In their proposal, the bidder is required to disclose if any of the following conditions apply to them, their owners, officers, corporate managers and partners (hereinafter collectively referred to as 'Bidder"): • Within the three-year period preceding the proposal, they have been convicted of, or had a civil judgment rendered against them for: o fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; o violation of a federal or state antitrust statute; o embezzlement, theft, forgery, bribery, falsification, or destruction of records; or o false statements or receipt of stolen property Within a three-year period preceding their proposal, they have had a public transaction (federal, state, or local) terminated for cause or default. 22. DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the COUNTY for the purpose of providing services must employ adequate controls and data security measures, both internally and externally to ensure and protect the confidential information and/or data provided to contractor by the COUNTY, preventing the potential loss, misappropriation or inadvertent access, viewing, use or disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or disruption to COUNTY operations. Individuals and/or agencies may not connect to or use COUNTY networks/systems via personally owned mobile, wireless or handheld devices unless authorized by COUNTY for telecommuting purposes and provide a secure connection; up to date virus protection and mobile devices must have the remote wipe feature enabled. Computers or computer peripherals including mobile storage devices may not be used (COUNTY or Contractor device) or brought in for use into the COUNTY's system(s) without prior authorization from COUNTY's Chief Information Officer and/or designee(s). No storage of COUNTY's private, confidential or sensitive data on any hard-<lisk drive, portable storage device or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit or higher). 1C Proposal No. 952-5330 The COUNTY will immediately be notified of any violations, breaches or potential breaches of security related to COUNTY's confidential information, data and/or data processing equipment which stores or processes COUNTY data, internally or externally. COUNTY shall provide oversight to Contractor's response to all incidents arising from a possible breach of security related to COUNTY's confidential client information. Contractor will be responsible to issue any notification to affected individuals as required by law or as deemed necessary by COUNTY in its sole discretion. Contractor will be responsible for all costs incurred as a result of providing the required notification. 23. PURCHASING LOCATION & HOURS: Fresno County Purchasing is located at4525 E. Hamilton Avenue (second floor), Fresno, CA 93702. Non-holiday hours of operation are Monday through Friday, 8:00A.M. to 12:00 Noon and 1:00 P.M. to 5:00P.M. PST; Purchasing is closed daily from 12:00 Noon to 1:00 P.M. The following holiday office closure schedule is observed: January 1* Third Monday in January Third Monday in February March 31* Last Monday in May July4* First Monday in September November 11* Fourth Thursday in November Friday following Thanksgiving December 25* New Year's Day Martin Luther King, Jr.'s Birthday Washington -Lincoln Day Cesar Chavez' Birthday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Christmas * When this date falls on a Saturday, the holiday is observed the preceding Friday. If the date falls on a Sunday, the holiday is observed the following Monday. 24. FRESNO COUNTY BOARD OF SUPERVISORS ADMINISTRATIVE POLICIES: The link below references the Fresno County Board of Supervisors Administrative policies that will apply to this Request for Proposal. Click here to view 10 Proposal No. 952-5330 Page2 TABLE OF CONTENTS PAGE OVERVIEW ..................................................................................................................... 3 KEY DATES .................................................................................................................... 4 TRADE SECRET ACKNOWLEDGEMENT ..................................................................... 5 DISCLOSURE-CRIMINAL HISTORY & CIVIL ACTIONS ............................................. 7 REFERENCE LIST ........................................................................................................ 10 PARTICIPATION ........................................................................................................... 11 GENERAL REQUIREMENTS ....................................................................................... 12 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS .................................... 19 SCOPE OF WORK ....................................................................................................... 22 PROPOSAL CONTENT REQUIREMENTS ................................................................... 27 AWARD CRITERIA ....................................................................................................... 30 CHECK LIST ................................................................................................................. 31 ATTACHMENT A .......................................................................................................... 32 ATTACHMENT B .......................................................................................................... 33 ATTACHMENT C .......................................................................................................... 34 G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 OVERVIEW The County of Fresno is requesting proposals from qualified vendors for local Community Recidivism Reduction Grant Services. Page 3 The Budget Act of 2014 (Chapter 25, Statutes of 2014) allocates $8 million to California counties to fund a local Community Recidivism Reduction Grant as defined in Penal Code Section 1233.10 (Attachment A). As one of the recipient counties of this one-time funding, the County of Fresno is offering a competitive grant process to fund community recidivism and crime reduction services, including, but not limited to, delinquency prevention, homelessness prevention, and reentry services. The County of Fresno has established the following guidelines as a focal point of local efforts within the statutory requirements with the goal of meeting the needs in Fresno County. Proposed projects must be designed to enable persons to whom the services are provided refrain from engaging in crime, reconnect with their family members, and contribute to their communities. As defined in the statute the following type's program/service activities are examples of eligible services: • Self-help groups • Individual or group assistance with basic life skills • Mentoring programs • Academic and educational services • Job training skills and employment • Truancy prevention programs • Literacy programs • Service referral Award must be used to create a new service, such as those listed above, or to expand an existing effort. Program/service expansion includes, but is not limited, providing services in the rural communities in Fresno County. Grant Period All grant awards will be made on a competitive bid basis. The anticipated contract periods are one-year or two-year, depending upon services proposed, from July 1, 2015 through June 30, 2016 or June 30, 2017. Available Funding This is a one-time grant award opportunity and is not intended to fund ongoing expenditures. No single grant amount may exceed $50,000 for each community recidivism and crime reduction service provider that receives a grant award. Of the $250,000 in total grant funds allocated to Fresno County, the statute permits a 5% administrative fee ($12,500) for County administrative costs; the total grant funds available are $237,500. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 KEY DATES RFP Issue Date: Vendor Conference: Vendors are to contact Carolyn Flores at (559) 600-7110 if planning to attend vendor conference. Deadline for Written Requests for Interpretations or Corrections of RFP: RFP Closing Date: January 26, 2015 February 5, 2015 10:00 A.M. County of Fresno Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno, CA 93702 February 10,2015 1:00 P.M. Fax No. (559) 600-7126 E-Mail: CountyPurchasing@co.fresno.ca.us February 25, 2015 at 2:00 P.M. County of Fresno Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno, CA 93702 Page4 G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 5 TRADE SECRET ACKNOWLEDGEMENT All proposals received by the County shall be considered "Public Record" as defined by Section 6252 of the California Government Code. This definition reads as follows: " ... Public records" includes any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics "Public records" in the custody of, or maintained by, the Governor's office means any writing prepared on or after January 6, 1975." Each proposal submitted is Public record and is therefore subject to inspection by the public per Section 6253 of the California Government Code. This section states that "every person has a right to inspect any public record". The County will not exclude any proposal or portion of a proposal from treatment as a public record except in the instance that it is submitted as a trade secret as defined by the California Government Code. Information submitted as proprietary, confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record. "Trade secrets" as defined by Section 6254.7 of the California Government Code are deemed not to be public record. This section defines trade secrets as: " ... Trade secrets," as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data or compilation of information that is not patented, which is known only to certain individuals within a commercial concern who are using it to fabricate, produce, or compound an article of trade or a service having commercial value and which gives its user an opportunity to obtain a business advantage over competitors who do not know or useit." · Information identified by bidder as "trade secret" will be reviewed by County of Fresno's legal counsel to determine conformance or non-conformance to this definition. Such material should be submitted in a separate binder marked "Trade Secret". Examples of material not considered to be trade secrets are pricing, cover letter, promotional materials, etc. INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO THE ABOVE DEFINITION WILL NOT BECOME PUBLIC RECORD. COUNTY WILL SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER. Information identified by bidder as trade secret and determined not to be in conformance with the California Government Code definition shall be excluded from the proposal. Such information will be returned to the bidder at bidder's expense upon written request. Trade secrets must be submitted in a separate binder that is plainly marked "Trade Secrets." The County shall not in any way be liable or responsible for the disclosure of any proposals or portions thereof, if they are not (1) submitted in a separate binder that is plainly marked "Trade Secret" on the outside; and (2) if disclosure is required or allowed under the provision of law or by order of Court. Vendors are advised that the County does not wish to receive trade secrets and that vendors are not to supply trade secrets unless they are absolutely necessary. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 PageS TRADE SECRET ACKNOWLEDGEMENT I have read and understand the above "Trade Secret Acknowledgement." I understand that the County of Fresno has no responsibility for protecting information submitted as a trade secret if it is not delivered in a separate binder plainly marked "Trade Secret." I also understand that all information my company submits, except for that information submitted in a separate binder plainly marked "Trade Secret," are public records subject to inspection by the public. This is true no matter whether my company identified the information as proprietary, confidential or under any other such terms that might suggest restricted public access. Enter company name on appropriate line: Has submitted information identified as Trade -(:-=C~o-m-pa_n_y-:-N::-a-m""""e):------------Secrets in a separate marked binder.** Has not submitted information identified as Trade -(:-::C_o_m-pa_n_y-=-N:-a-m""""e),------------Secrets. Information submitted as proprietary confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record. ACKNOWLEDGED BY: Signature Telephone Print Name and Title Date Address City State Zip **Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with the California Government Code definition. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 DISCLOSURE -CRIMINAL HISTORY & CIVIL ACTIONS Page7 In their proposal, the bidder is required to disclose if any of the following conditions apply to them, their owners, officers, corporate managers and partners (hereinafter collectively referred to as "Bidder''): • Within the three-year period preceding the proposal, they have been convicted of, or had a civil judgment rendered against them for: o fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; o violation of a federal or state antitrust statute; o embezzlement, theft, forgery, bribery, falsification, or destruction of records; or o false statements or receipt of stolen property • Within a three-year period preceding their proposal, they have had a public transaction (federal, state, or local) terminated for cause or default. Disclosure of the above information will not automatically eliminate a Bidder from consideration. The information will be considered as part of the determination of whether to award the contract and any additional information or explanation that a Bidder elects to submit with the disclosed information will be considered. If it is later determined that the Bidder failed to disclose required information, any contract awarded to such Bidder may be immediately voided and terminated for material failure to comply with the terms and conditions of the award. Any Bidder who is awarded a contract must sign an appropriate Certification Regarding Debarment, Suspension, and Other Responsibility Matters. Additionally, the Bidder awarded the contract must immediately advise the County in writing if, during the term of the agreement: (1) Bidder becomes suspended, debarred, excluded or ineligible for participation in federal or state funded programs or from receiving federal funds as listed in the excluded parties list system (http://www.epls.gov); or (2) any of the above listed conditions become applicable to Bidder. The Bidder will indemnify, defend and hold the County harmless for any loss or damage resulting from a conviction, debarment, exclusion, ineligibility or other matter listed in the signed Certification Regarding Debarment, Suspension, and Other Responsibility Matters. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Granl.doc Proposal No. 952-5330 Page 8 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 9 CERTIFICATION (1) The prospective primary participant certifies to the best of its knowledge and belief, that it, its owners, officers, corporate managers and partners: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Signature: Date: (Printed Name & Title) (Name of Agency or Company) G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR PROPOSAL Firm: Page 10 ------------------------------------------- REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar services. Be sure to include all requested information. Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: Service Provided: H AI' A". I .U //#I H I'A"#'-'R-K //''R' ~MAY/4'A!P~I/4'/$4'/4?4Y.IIV4"MIY~.JP/~$AC'$.$?,m:,YY~H/..t&.£ .U :1/ .V:U :P·.U ,// .,MI..6( ;v .Q :.V .II D .Q ;Q ..$~ .U ,U .UP. ;Q ;.v .1/ .V .P.:.V .U .U ,J1 J1 .Q .U .d .U~ Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: Service Provided: ;AI' IJV:I' A'"R R R:R-//"'R #" .V :#' R :¥'#!1/.t:YAI'/.IJ:?.tii?JJ?A:;WAH?A#'Affli!'/JWJY'~.J#'AIIYAP/4'/..II?~JMW.JR?.IP/AW41:A' :UP ////A' R/.W ,;,v :H. I :U. :U p.,u .V :..V :U //-2 ;v #I :.U :P .4' :.V ;,v ;uP H :.V :.VI. Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: Service Provided: :1/'.1/'A" ;#":'//':# #H:U#H //'//::.6" //'I' IW/I/$/.11?4?$'~.t!1'/.a?4'/$/..a?~,/!#14'/4'/4'AM?.4VP*?4X«-'/$/4P/.aY4 ;//// ////////:.1///"/#/.:U :U:U # // ;Q // ;U :U .U # //. P ;Q . .§ ,//:.17 /./;Q;Q.,U // .1/R .Q ;,//. Reference Name: Contact: Address: City: State: Zip: Phone No.: Date: ----------------------Service Provided: //' #R #HA" # // ,U A" H RH H H H HW/8?4NIJ?~Y~4W4YA4'/$/.&:r.aY4?JW~.t:'/4?.¥/,tJJYAJ:wy~Y$/$/~4 .1/// //P .1///// .V/A'P·//.#·# //:////..1/ :U // .V // .V P //·:// //.//////1 :U // #·:// //. Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: Service Provided: Failure to provide a list of at least five (5) customers may be cause for rejection of this RFP. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 11 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. D Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies. D No, we will not extend contract terms to any agency other than the County of Fresno. (Authorized Signature) Title * Note: This form/information is not rated or ranked in evaluating proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 12 GENERAL REQUIREMENTS DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer to that person, partnership, corporation, organization, agency, etc. which is offering the proposal and is identified on the Proposal Identification Sheet. RFP CLARIFICATION AND REVISIONS: Any revisions to the RFP will be issued and distributed as written addenda. FIRM PROPOSAL: All proposals shall remain firm for at least one hundred eighty (180) days. PROPOSAL PREPARATION: Proposals should be submitted in the formats shown under "PROPOSAL CONTENT REQUIREMENTS" section of this RFP. County of Fresno will not be held liable or any cost incurred by bidders responding to RFP. Bidders are to bid what is specified or requested first. If unable to or unwilling to, bidder may bid alternative or option, indicating all advantages, disadvantages and their associated cost. SUPPORTIVE MATERIAL: Additional material may be submitted with the proposal as appendices. Any additional descriptive material that is used in support of any information in your proposal must be referenced by the appropriate paragraph(s) and page number(s). Bidders are asked to submit their proposals in a binder (one that allows for easy removal of pages) with index tabs separating the sections identified in the Table of Contents. Pages must be numbered on the bottom of each page. Any proposal attachments, documents, letters and materials submitted by the vendor shall be binding and included as a part of the final contract should your bid be selected. TAXES: The quoted amount must include all applicable taxes. If taxes are not specifically identified in the proposal it will be assumed that they are included in the total quoted. SALES TAX: Fresno County pays California State Sales Tax in the amount of 8.225% regardless of vendor's place of doing business. RETENTION: County of Fresno reserves the right to retain all proposals, excluding proprietary documentation submitted per the instructions of this RFP, regardless of which response is selected. ORAL PRESENTATIONS: Each finalist may be required to make an oral presentation in Fresno County and answer questions from County personnel. AWARD/REJECTION: The award will be made to the vendor offering the overall proposal deemed to be to the best advantage of the County. The County shall be the sole judge in making such determination. The County reserves the right to reject any and all proposals. The lowest bidders are not arbitrarily the vendors whose proposals will be selected. Award Notices are tentative: Acceptance of an offer made in response to this RFP shall occur only upon execution of an agreement by both parties or issuance of a valid written Purchase Order by Fresno County Purchasing. County Purchasing will chair or co-chair all award, evaluation and contract negotiation committees. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 13 Award may require approval by the County of Fresno Board of Supervisors. WAIVERS: The County reserves the right to waive any informalities or irregularities and any technical or clerical errors in any quote as the interest of the County may require. TERMINATION: The County reserves the right to terminate any resulting contract upon written notice. MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor. PROPOSAL REJECTION: Failure to respond to all questions or not to supply the requested information could result in rejection of your proposal. ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment or portions of payments without prior written consent of the County of Fresno. BIDDERS LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in responding to the RFP. CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business practices and safeguard confidential data which vendor staff may have access to in the course of system implementation. DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the State of California. Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for the Eastern District of California in Fresno, CA or in a state court for Fresno County. NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third party about this RFP or the vendor's quotation without prior written approval from the County of Fresno. BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each proposer/bidder which may include collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal/bid to the County, the vendor consents to such an inquiry and agrees to make available to the County such books and records the County deems necessary to conduct the inquiry. PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond. Bidders are to quote a separate price for a performance bond. ACQUISITIONS: The County reserves the right to obtain the whole system/services/goods as proposed or only a portion of the system/services/goods, or to make no acquisition at all. OWNERSHIP: The successful vendor will be required to provide to the County of Fresno documented proof of ownership by the vendor, or its designated subcontractor, upon request of the proposed programs/services/goods. EXCEPTIONS: Identify with explanation, any terms, conditions, or stipulations of the RFP with which you CAN NOT or WILL NOT comply with by proposal group. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 14 ADDENDA: In the event that it becomes necessary to revise any part of this RFP, addenda will be provided to all agencies and organizations that receive the basic RFP. SUBCONTRACTORS: If a subcontractor is proposed, complete identification of the subcontractor and his tasks should be provided. The primary contractor is not relieved of any responsibility by virtue of using a subcontractor. CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or proposal submitted by the persons or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract: 1. Employees of the County or public agencies for which the Board of Supervisors is the governing body. 2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers, principals, partners or major shareholders. 3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of Subsection (1 ), and who were employees in positions of substantial responsibility in the area of service to be performed by the contract, or participated in any way in developing the contract or its service specifications. 4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve as officers, principals, partners or major shareholders. 5. No County employee, whose position in the County enables him to influence the selection of a contractor for this RFP, or any competing RFP, and no spouse or economic dependent of such employee, shall be employees in any capacity by a bidder, or have any other direct or indirect financial interest in the selection of a contractor. 6. In addition, no County employee will be employed by the selected vendor to fulfill the vendor's contractual obligations to the County. ORDINANCE 3.08.130-POST-sEPARATION EMPLOYMENT PROHIBITED No officer or employee of the County who separates from County service shall for a period of one year after separation enter into any employment, contract, or other compensation arrangement with any County consultant, vendor, or other County provider of goods, materials, or services, where the officer or employee participated in any part of the decision making process that Jed to the County relationship with the consultant, vendor or other County provider of goods, materials or services. Pursuant to Government Code section 25132(a), a violation of the ordinance may be enjoined by an injunction in a civil lawsuit, or prosecuted as a criminal misdemeanor. EVALUATION CRITERIA: Respondents will be evaluated on the basis of their responses to all questions and requirements in this RFP and product cost. The County shall be the sole judge in the ranking process and reserves the right to reject any or all bids. False, incomplete or unresponsive statements in connection with this proposal may be sufficient cause for its rejection. SELECTION PROCESS: All proposals will be evaluated by a team consisting of representatives from appropriate County Department(s), and Purchasing. It will be their responsibility to make the final recommendations. Purchasing will chair or co-chair the evaluation or evaluation process. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 15 Organizations that submit a proposal may be required to make an oral presentation to the Selection Committee. These presentations provide an opportunity for the individual, agency, or organization to clarify its proposal to ensure thorough, mutual understanding. INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by Contractor under any ensuing Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venture, partner, or associate of the County. Furthermore, County shall have no right to control, supervise, or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to others unrelated to the COUNTY or to the Agreement. HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request, defend the County, its officers, agents and employees, from any and all costs and expenses, damages, liabilities, claims and losses occurring or resulting to County in connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under this Agreement and from any and all costs and expenses, damages, liabilities, claims and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under this Agreement. SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation (a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status to operate as a corporation, members of the Contractor's Board of Directors shall disclose any self-dealing transactions that they are a party to while Contractor is providing goods or performing services under the agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a party and in which one or more of its directors has a material financial interest. Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to commencing with the self-dealing transaction or immediately thereafter. PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services and activities offered in the proposal, whether or not they are provided directly. Further, the County of Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The contractor may not subcontract or transfer the contract, or any right or obligation arising out of the contract, without first having obtained the express written consent of the County. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 16 ADDRESSES AND TELEPHONE NUMBERS: The vendor will provide the business address and mailing address, if different, as well as the telephone number of the individual signing the contract. ASSURANCES: Any contract awarded under this RFP must be carried out in full compliance with The Civil Rights Act of 1964, The Americans With Disabilities Act of 1990, their subsequent amendments, and any and all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance for discrimination, implied or expressed, and wants to ensure that policy continues under this RFP. The contractor must also guarantee that services, or workmanship, provided will be performed in compliance with all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the nature required under this RFP. In addition, the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or work. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A. Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including completed operations, products liability, contractual liability, Explosion- Collapse-Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. B. Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used in connection with this Agreement. C. Professional Liability If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. This coverage shall be issued on a per claim basis. Contractor agrees that it shall maintain, at its sole expense, in full force and effect for a period of three (3) years following the termination of this Agreement, one or more policies of professional liability insurance with limits of coverage as specified herein. D. Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 17 Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Within thirty (30) days from the date Contractor executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, County Administrative Office, 2281 Tulare St., Rm 304, Fresno, CA 93721, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. AUDIT AND RETENTION: The Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. DEFAULT: In case of default by the selected bidder, the County may procure materials and services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by any other legal means available to the County. BREACH OF CONTRACT: In the event of breach of contract by either party, the other party shall be relieved of its obligations under this agreement and may pursue any legal remedies. CONFIDENTIALITY All services performed by vendor shall be in strict conformance with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality, including but not limited to, California Civil Code, California Welfare and Institutions Code, Health and Safety Code, California Code of Regulations, Code of Federal Regulations. Vendor shall submit to County's monitoring of said compliance. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 18 Vendor may be a Business associate of County, as that term is defined in the "Privacy Rule" enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). As a HIPAA Business Associate, vendor may use or disclose protected health information ("PHI") to perform functions, activities or services for or on behalf of County, as specified by the County, provided that such use or disclosure shall not violate HIPAA and its implementing regulations. The uses and disclosures of PHI may not be more expansive than those applicable to County, as the "Covered Entity" under HIPAA's Privacy Rule, except as authorized for management, administrative or legal responsibilities of the Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County, or as required by law without written notice to the County. Vendor shall ensure that any agent, including any subcontractor, to which vendor provides PHI received from, or created or received by the vendor on behalf of County, shall comply with the same restrictions and conditions with respect to such information. APPEALS Appeals must be submitted in writing within *seven (7) working days after notification of proposed recommendations for award. A "Notice of Award" is not an indication of County's acceptance of an offer made in response to this RFP. Appeals shall be submitted to County of Fresno Purchasing, 4525 E. Hamilton Avenue 2"d Floor, Fresno, California 93702-4599. Appeals should address only areas regarding RFP contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFP process. Purchasing will provide a written response to the complainant within *seven (7) working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal to the Purchasing Agent/CAO within seven (7) working days after Purchasing's notification; except, if notified to appeal directly to the Board of Supervisors at the scheduled date and time. If the protesting bidder is not satisfied with Purchasing Agent/CAO's decision, the final appeal is with the Board of Supervisors. *The seven (7) working day period shall commence and be computed by excluding the first day and including the last day upon the date that the notification is issued by the County. RIGHTS OF OWNERSHIP The County shall maintain all rights of ownership and use to all materials designed, created or constructed associated with this service/project/program. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS Page 19 ISSUING AGENT: This RFP has been issued by County of Fresno, Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFP, its content, and all issues concerning it. AUTHORIZED CONTACT: All communication regarding this RFP shall be directed to an authorized representative of County Purchasing. The specific buyer managing this RFP is identified on the cover page, along with his or her telephone number, and he or she should be the primary point of contact for discussions or information pertaining to the RFP. Contact with any other County representative, including elected officials, for the purpose of discussing this RFP, it content, or any other issue concerning it, is prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having unauthorized contact (verbally or in writing) with such other County representatives, may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in the event that a vendor initiates a formal protest against the RFP, such vendor may contact the appropriate individual, or individuals who are managing that protest as outlined in the County's established protest procedures. All such contact must be in accordance with the sequence set forth under the protest procedures. Second, in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board. VENDOR CONFERENCE: On February 5, 2015 at 10:00 A.M., a vendor's conference will be held in which the scope of the project and proposal requirements will be explained. The meeting will be held at the office of County of Fresno Purchasing, 4525 E. Hamilton {between Cedar and Maple), 2"d Floor, Fresno, California. Addendum will be prepared and distributed to all bidders only if necessary to clarify substantive items raised during the bidders' conference. Bidders are to contact Carolyn Flores at County of Fresno Purchasing, (559) 600-7112, if they are planning to attend the conference. NUMBER OF COPIES: Submit one {1) original, with two {2) *reproducible compact disc enclosed and six {6) copies of your proposal no later than the proposal acceptance date and time as stated on the front of this document to County of Fresno Purchasing. The cover page of each document is to be appropriately marked "Original" or "Copy". *Bidder shall submit two {2) reproducible compact disc (i.e.: PDF file) containing the complete proposal excluding trade secrets. Compact disc should accompany the original binder and should be either attached to the inside cover of the binder or inserted in an attached sleeve or envelope in the front of the binder to insure the disc is not misplaced. INTERPRETATION OF RFP: Vendors must make careful examination of the requirements, specifications and conditions expressed in the RFP and fully inform themselves as to the quality and character of services required. If any person planning to submit a proposal finds discrepancies in or omissions from the RFP or has any doubt as to the true meaning or interpretation, correction thereof may be requested at the scheduled Vendor Conference (see G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 20 above). Any change in the RFP will be made only by written addendum, duly issued by the County. The County will not be responsible for any other explanations or interpretations. Questions may be submitted subsequent to the Vendor Conference, subject to the following conditions: a. Such questions are submitted in writing to the County Purchasing not later than February 1 O, 2015 at 1:00 p.m. Questions must be directed to the attention of Carolyn Flores, Purchasing Analyst Ill. b. Such questions are submitted with the understanding that County can respond only to questions it considers material in nature. c. Questions shall be e-mailed to CountyPurchasing@co.fresno.ca.us. NOTE: The bidder is encouraged to submit all questions at the Vendor Conference. Time limitations can prevent a response to questions submitted after the conference. SELECTION COMMITTEE: All proposals will be evaluated by a team co-chaired by Purchasing. All proposals will be evaluated by a review committee that may consist of County of Fresno Purchasing, department staff, community representatives from advisory boards and other members as appropriate. The proposals will be evaluated in a multi-stage selection process. Some bids may be eliminated or set aside after an initial review. If a proposal does not respond adequately to the RFP or the bidder is deemed unsuitable or incapable of delivering services, the proposal may be eliminated from consideration. It will be the selection committee's responsibility to make the final recommendation to the Department Head. CONTRACT TERM: It is County's intent to contract with the successful bidder for a term one (1) or two (2) years depending upon services proposed, from July 1, 2015 through June 30, 2016 or June 30, 2017. PAYMENT: The County of Fresno, if appropriate, may use Procurement Card to place and make payment for orders under the ensuing contract. AUDITED FINANCIAL STATEMENTS: Copies of the audited Financial Statements for the last three (3) years for the business, agency or program that will be providing the service(s) proposed. If audited statements are not available, complied or reviewed statements will be accepted with copies of three years of corresponding federal tax returns. This information is to be provided after the RFP closes, if requested. Do not provide with your proposal. CONTRACT NEGOTIATION: The County will prepare and negotiate its own contract with the selected vendor, giving due consideration to standard contracts and associated legal documents submitted as a part of bidder's response to the RFP. The tentative award of the contract is based on successful negotiation pending formal recommendation of award. Bidder is to include in response the names and titles of officials authorized to conduct such negotiations. NOTICES: All notices, payments, invoices, insurance and endorsement certificates, etc. need to be submitted as follows: referencing contract/purchase order number, department, position, title and address of administering official. EPAYMENT OPTION: The County of Fresno provides an Epay Program which involves payment of invoices by a secure Visa account number assigned to the supplier after award of contract. Notification of payments and required invoice information are issued to the supplier's designated G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 21 Accounts Receivable contact by e-mail remittance advice at time of payment. To learn more about the benefits of an Epay Program, how it works, and obtain answers to frequently asked questions, click or copy and paste the following URL into your browser: www.bankofamerica.com/epayablesvendors or call Fresno County Accounts Payable, 559-600- 3609. LOCAL VENDOR PREFERENCE: The Local Vendor Preference does not apply to this Request for Proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc LINDA M. PENNER Chair KATHLEEN T. HOWARD ExecuUve Director Attachment I STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS 600 BERCUT DRIVE • SACRAMENTO CA 95811 • 916.445.5073 • BSCC.CA.GOV ATTACHMENT A California Penal Code Section 1233.10(a) EDMUND G. BROWN, JR. Governor Upon agreement to accept funding from the Recidivism Reduction Fund, created in Section 1233.9, a county board of supervisors, in collaboration with the county's Community Corrections Partnership, shall develop, administer, and collect and submit data to the Board of State and Community Corrections regarding a competitive grant program intended to fund community recidivism and crime reduction services, including, but not limited to, delinquency prevention, homelessness prevention, and reentry services. The funding shall be allocated to counties by the State Controller's Office from Item 5227-101-3259 of Section 2.00 of the Budget Act of2014-15 according to the following schedule: Alameda $ 250,000 Alpine $ 10,000 Amador $ 10,000 Butte $ 50,000 Calaveras $ 10,000 Colusa $ 10,000 Contra Costa $ 250,000 Del Norte $ 10,000 ElDorado $ 50,000 Fresno $ 250,000 Glenn $ 10,000 Humboldt $ 50,000 Imperial $ 50,000 In yo $ 10,000 Kern $ 250,000 Kings $ 50,000 Lake $ 25,000 Lassen $ 10,000 Los Angeles $1,600,000 Madera $ 50,000 Marin $ 50,000 Mariposa $ 10,000 Mendocino $ 25,000 Merced $ 50,000 Modoc $ 10,000 Attachment I Page2 Mono $ I 0,000 Monterey $ I 00,000 Napa $ 50,000 Nevada $ 25,000 Orange $ 500,000 Placer $ 50,000 Plumas $ I 0,000 Riverside $ 500,000 Sacramento $ 250,000 San Benito $ 25,000 San Bernardino $ 500,000 San Diego $ 500,000 San Francisco $ 250,000 San Joaquin $ 250,000 San Luis Obispo $ 50,000 San Mateo $ 250,000 Santa Barbara $ 100,000 Santa Clara $ 500,000 Santa Cruz $ 50,000 Shasta $ 50,000 Sierra $ I 0,000 Siskiyou $ IO,OOO Solano $ I 00,000 Sonoma $ I 00,000 Stanislaus $ I 00,000 Sutter $ 25,000 Tehama $ 25,000 Trinity $ I 0,000 Tulare $ I 00,000 Tuolumne $ 25,000 Ventura $ 250,000 Yolo $ 50,000 Yuba $ 25,000 (b) For purposes of this section, "community recidivism and crime reduction service provider" means a nongovernmental entity or a consortium or coalition of nongovernmental entities, that provides community recidivism and crime reduction services, as described in paragraph (2) of subdivision (c), to persons who have been released from the state prison, a county jail, a juvenile detention facility, who are under the supervision of a parole or probation department, or any other person at risk of becoming involved in criminal activities. (c) (I) A community recidivism and crime reduction service provider shall have a demonstrated history of providing services, as described in paragraph (2), to the target population during the five years immediately prior to the application for a grant awarded pursuant to this section. (2) A community recidivism and crime reduction service provider shall provide services that are designed to enable persons to whom the services are provided to refrain from engaging in Attachment I Page3 crime, reconnect with their family members, and contribute to their communities. Community recidivism and crime reduction services may include all of the following: (A) Self-help groups. (B) Individual or group assistance with basic life skills. (C) Mentoring programs. (D) Academic and educational services, including, but not limited to, services to enable the recipient to earn his or her high school diploma. (E) Job training skills and employment. (F) Truancy prevention programs. (G) Literacy programs. (H) Any other service that advances community recidivism and crime reduction efforts, as identified by the county board of supervisors and the Community Corrections Partnership. (I) Individual or group assistance with referrals for any of the following: (i) Mental and physical health assessments. (ii) Counseling services. (iii) Education and vocational programs. (iv) Employment opportunities. (v) Alcohol and drug treatment. (vi) Health, wellness, fitness, and nutrition programs and services. (vii) Personal finance and consumer skills programs and services. (viii) Other personal growth and development programs to reduce recidivism. (ix) Housing assistance. (d) Pursuant to this section and upon agreement to accept funding from the Recidivism Reduction Fund, the board of supervisors, in collaboration with the county's Community Corrections Partnership, shall grant funds allocated to the county, as described in subdivision (a), to community recidivism and crime reduction service providers based on the needs of their community. (e) (1) The amount awarded to each community recidivism and crime reduction service provider by a county shall be based on the population of the county, as projected by the Department of Finance, and shall not exceed the following: (A) One hundred thousand dollars ($1 00,000) in a county with a population of over 4,000,000 people. (B) Fifty thousand dollars ($50,000) in a county with a population of700,000 or more people but less than 4,000,000 people. (C) Twenty five thousand dollars ($25,000) in a county with a population of 400,000 or more people but less than 700,000 people. (D) Ten thousand dollars ($1 0,000) in a county with a population of less than 400,000 people. (2) The total amount of grants awarded to a single community recidivism and crime reduction service provider by all counties pursuant to this section shall not exceed one hundred thousand dollars ($100,000). (f) The board of supervisors, in collaboration with the county's Community Corrections Partnership, shall establish minimum requirements, funding criteria, and procedures for the counties to award grants consistent with the criteria established in this section. (g) A community recidivism and crime reduction service provider that receives a grant under this section shall report to the county board of supervisors or the Community Corrections Partnership on the number of individuals served and the types of services provided, consistent Attachment I Page4 with paragraph (2) of subdivision (c). The board of supervisors or the Community Corrections Partnership shall report to the Board of State and Community Corrections any information received under this subdivision from grant recipients. (h) Of the total amount granted to a county, up to 5 percent may be withheld by the board of supervisors or the Community Corrections Partnership for the payment of administrative costs. (i) Any funds allocated to a county under this section shall be available for expenditure for a period of four years and any unexpended funds shall revert to the state General Fund at the end of the four-year period. Any funds not encumbered with a community recidivism and crime reduction service provider one year after allocation of grant funds to counties shall immediately revert to the state General Fund. FOR IMMEDIATE RELEASE NOVEMBER 13, 2014 ATTACHMENT 8 CONTACT: Tracie Cone, 916.322.1054 Tracie.Cone@bscc.ca.gov BSCC Committee Releases Recidivism Definition SACRAMENTO, Nov. 13, 2014 -The Board of State and Community Corrections has made final its definition of "recidivism," a first step toward promoting consistency statewide in local data collection. The approval comes after 11 months of work by a committee of public safety officials and subject-matter experts to craft the definition mandated by AB 1050. The statute calls for the definition to be used to help counties evaluate and implement evidence-based practices and programs in local corrections systems. The definition reads as follows: Adult Recidivism Definition Recidivism is defined as conviction of a new felony or misdemeanor committed within three years of release from custody or committed within three years of placement on supervision for a previous criminal conviction. 1 Supplemental Measures This definition does not preclude other measures of offender outcomes. Such measures may include new arrest, return to custody, criminal filing, violation of supervision, and level of offense (felony or misdemeanor). Recidivism Rates While the definition adopts a three-year standard measurement period, rates may also be measured over other time intervals such as one, two, or five years. 1 "Committed" refers to the date of offense, not the date of conviction. The committee continues to work on other definitions as required by the legislation. AB 1050 amended Section 6027 of the Penal Code to require the Board to: "Develop definitions of key terms, including, but not limited to, 'recidivism,' 'average daily population,' 'treatment program completion rates,' and any other terms deemed relevant in order to facilitate consistency in local data collection, evaluation, and implementation of evidence-based practices, promising evidence-based practices, and evidence-based programs." It is hoped that counties and law enforcement agencies will use the standard definitions for these key terms once all are developed and approved by the BSCC. Since Public Safety Realignment launched in 2011 California has been investing hundreds of millions of dollars at the local level so that low-level, non-violent offenders and parole violators would serve their terms in county jails, closer to support systems and the rehabilitative programming that officials of the 58 counties determine work best for their communities. A central goal of Realignment is reducing recidivism. The BSCC is mandated by AB 109 to collect and maintain data about state and community correction policies, practices and needs. Having standard definitions will promote consistent statewide reporting. In the coming weeks the BSCC will publish the definition on its website and alert counties that a definition has been adopted. The agency also will offer technical assistance to counties seeking to use the definition in local data-collection efforts. ##If. BOARD OF STATE AND COMMUNITY CORRECTIONS ~~ 600BERCUTDRIVE t SACRAMENTOCA95811 + 916.445.5073 • BSCC.CA.GOV ~ EXHBIT A COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1) RFP NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT February 6, 2015 PURCHASING USE G:IPUBLICIRFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM hrs REDUCTION GRANT\952-5330 ADD 1.DOC IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMILTON AVENUE, 2nd Floor FRESNO, CA 93702-4599 !CLOSING DATE OF PROPOSAL WILL BE AT 2:00 P.M., ON FEBRUARY 25, 2015., PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00P.M. All proposal information will be available for review after contract award. NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER: 952-5330 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL. ~ See attached questions submitted at the vendor conference that was held on February 5, 2015 and a list of attendees. ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1) TO RFP 952-5330 COMPANY NAME: (PRINT) SIGNATURE: NAME & TITLE: (PRINT) G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC 14/111 ADDENDUM NO. One (1) REQUEST FOR PROPOSAL NUMBER: 952-5330 February 6, 2015 Q1. Is it okay to expand existing services versus creating a new service? Page 2 A 1. In the Overview on page 3 of the RFP it states, the grant "award must be used to create a new services, such as those listed above, or to expand an existing effort. " Q2. Can consumers/clients letters or statements of support be used for proposal Reference (RFP page 1 0}? A2. The County has no objection to bidders including letters or statements of support by consumers/clients and/or other reference individuals or agencies; but the County is requiring references from agencies/organizations familiar with bidder's services as response to the References listing on page 10. Q3. Who is going to develop the reporting documents described on page 24 of the RFP? A3. The County will provide a standardized service reporting form consistent with the reporting requirements listed on page 24 that grantees will submit to the County. Q4. Does a proposal have to include providing all the services described in the RFP? A4. Page 22 of the RFP and Attachment A (funding legislation) both state, "Community recidivism and crime reduction services may include all of the following ... " and examples are provided as listed in the funding legislation. The County seeks proposals from qualified providers proposing services consistent with the examples provided that are designed to enable a person to whom the services are afforded to refrain from engaging in crime, reconnect with their family members, and contribute to their communities. Q5. How many awards will be given and will all grants be $50,000? A5. The fiscal parameters placed on this RFPs grants are primarily legislative, the maximum amount is $50,000, and there is no other predetermined amount by the County. As stated on page 3 of the RFP, the County's total allocation is $250,000 with the legislation permitting 5% ($12,500) administrative fee for County grant administration costs; the total grant funds available are $237,500. The County is seeking qualified local providers to identify the service needs for the population identified in the RFP and propose services to best meet those needs. As there are neither determined grant amounts nor number of grants to be awarded for the RFP, the County may tentatively award grant amounts less than an amount in a proposal submitted. The Fresno County Board of Supervisors will approve all grant awards. G:\PUBLJC\RFP\FY 2014-151952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC BID NO.: 952-5330 DATE: February 5, 2015 Community Recidivism Reduction Grant DESCRIPTION OF BID :0 JOB SITE INSPECTION BID DUE DATE: February 25,2015 [!] VENDOR CONFERENCE BUYER: 0 BID OPENING ~ e r-e.LLo fl~(/$ ( COMPANY ADDRESS ~r-e-!=."0 c..1 937{)6 CITY/STATE/ZIP 1</llctj @.. ~f/e.(e:l/o 1-f.ov:::,c:.. .. 0 rg E-MAIL ADDRESS s-a"--9-97tJ----3t.t?9 4~5-05'-lfJ PHONE NUMBER FAX NUMBER COMPANY ADDRESS ~'SL \_A q~ I(J Carolyn Flores C-110 COMPANY ADDRESS CITY/STATE/ZIP E-MAIL ADDRESS PHONE NUMBER COMPANY NAME IJ;es,:->I-A,~ tl> t::i- COMPANY REPRESENTATIVE COMPANY ADDRESS FAX NUMBER CITY/STATE/ZIP CITY/STATE/ZIP ~3\c\\JL-r@ 'S.Q->C~-1'~-\-->~-Nk .bh,·------...~===-------u E-MAIL ADDRESS '0 E-MAIL ADDRESS s ~~ q·-n--~<:;,-~'-! PHONE NUMBER s ~-q -4 es---/lc,2 lt FAX NUMBER PHONE NUMBER FAX NUMBER L D u\tL CJ. a.. ~~0- CITY/STATE/ZIP K~te..h~ ~~ ~"'-~fc., og E-All ADDRESS 2~~-3111 2.G' --6 G' '/ PHONE NUMBER FAX NUMBER /w.. M.0h""t .. ..c---.....r.~. J\f,·<l; 4-h .. <!_e,_ e ..\'re~...,o. "'a" U \c.~""' Cl~r ~<=vtc.,'/,h...,J,~ ~...__._.._,_ ~ Lt c:t:, q; -z_. ,-e: --10~ ~ (JI ~ C? ~ -:(-z_ 7- EXHIBIT 8 COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT Issue Date: .January 26, 2015 Closing Date: FEBRUARY 25, 2015 Proposal will be considered LATE when the official Purchasing time clock reads 2:00P.M. Questions regarding this RFP should be directed to: Carolyn Flores, phone (559) 600-7110, e-mail countvpurchasing@co.fresno.ca.us, or fax (559) 600-7126. Check County of Fresno Purchasing's Open Solicitations website at https:/fwww2.co.fresno.caus/0440/Bids/BidsHome.aspx for RFP documents and changes. Please submit all Proposals to: County of Fresno • Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno,CA 93702-4599 BIDDER TO COMPL.ETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED PROPOSAL SCHEDULE AT THE PRICES AND TERMS STATED. SUBJECT TO THE ·coUNTY OF FRESNO PURCHASING STANDARD JNSTFWCTlONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RF?'S)" ATTACHED. Youth Centers of America COMPANY 580 Tulare Street STATE ZIP CODE ea 254-5115 epelayo@mail.yca.org FACSIMILE NUMBER E-MAlL ADDRESS TITLE ?1).040 (0111 1 \ I COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1) RFP NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT February 6, 2015 PURaiASifiG USE G:'PUBU~FP'FY 2014-151952-5330 COMMUNITY RECIOMSM hrs REDUCTION GRAN1'952-5330 ADD 1DOC IMPORTANT: SUBI\.UT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMIL TON A VENUE. 2nd Aoor FRESNO, CA 93702-4599 !cLOSING DATE OF PROPOSAL WILL BE AT 2:00P.M., ON FEBRUARY 25,2015.1 PROPOSALS Will BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TlME CLOCK READS 2:00 P.M. AJ proposal informalion wil be avaiable br review after am1ract awan1 Clarification of specifications is to be directed to: Carolyn Flores, phone (559) 600-7110, e-maft CountvPurchasin @co.fresno.ca.us FAX 559 600-7126. NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER: 952-S330 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL :;;.. See attached questions submitted at the vendor conference tl1at was held on February 5, 2015 and a list of attendees. ACKNQWLEQGMENJ OF ADQENDUM NUM§EB ONE l1l TO REP 9§2..§330 COMPANY NAME: Youth Centers of America _g (PRINT) :::::, &:c:z:ExecuHve (PRINT) Director G:1PUBUC\RFPIFY 2014-15\952-5330 COMMUNITY RECIDMSM REOUCTlON GRANl\952·5330 ADD 1.DOC (4111) 2 ) February 23, 2015 Carolyn Flores Youth Centers of America Family Resource & Wellness Education Center 580 Tulal'1! Street * Parlier '* CA '* 9~ 559-646-3837 * Fax: 559-6.&6-9627 Fresno County Purchasing Department 4525n E Hamilton, 2nd Floor Fresno, CA 93727 Dear Ms. Flores: Youth Centers of America (YCA) in collaboration with California Educational Development Foundation and Time in Destiny Christian Center is pleased to respond to the County of Fresno Request for Proposal (RFP) #952- 5330:Community Recividism Reduction. While YCA will be the lead organization responsible for overall project management, all three organizations are invaluable and indispensable collaborators to this project. Each organization brings the unique expertise needed to meet the service requirements of this RFP. YCA has a rich history of working with low income underserved participants of the Fresno County. Founded to provide services to underserved rural communities, YCA has familiarity and experience in a full continuum of services including outreach and engagement, prevention, intervention, counseling and advocacy services to a culturally diverse population throughout Fresno County. To meet the needs of the adjudicated population, we have partnered with agencies with extensive knowledge of the unique characteristics of this group. CEOF, through its relationships with Bringing Broken Neighborhoods Back to Life and the First Church of Promise is deeply connected with the groups identified for service in the rfp. They have carried out several successful community building efforts that engaged multicultural stakeholder participation in the development of programs and sesvices. Tlrne in Destiny, headquartered in Sanger, provides a myriad of community services to those with criminal backgrounds. Through their community outreach, the Senior Pastor has worked diligently with local and elected officials to reduce crime and recividism in rural areas. His work is highly regarded, especially in Sanger. As a team, we are greaUy aware of the need for comprehensive outreach services to those with criminal histories. One key request from every participant has been for employment We are confident that the employment training and placement program we're proposing is needed by this group. Our collaborative team possesses the capability to not only carry out a successful evaluation and debriefing process, but also has the experience, insight, sensitivity, and access to adjudicated populations necessary to establishing a comprehensive plan and strategies for ongoing and future meaningful community program planning. Sincerely, ~ garPeO Executive Director 3 Ill. TABLE OF CONTENTS I. RFP PAGE 1 AND ADDENDUM PAGE 1 1 II. COVER LEITER: 3 Ill. TABLE OF CONTENTS 4 IV. CONFLICT OF INTEREST STATEMENT: 6 v. TRADE SECRET 7 VI. CERTIFICATIONS 9 VII. REFERENCES: 12 VIII. PARTICIPATION 13 IX. EXCEPTIONS: 14 X. VENDOR COMPANY DATA 15 A. Narrative 15 B. Descriptions of any similar or related contracts 16 c. Descriptions of the qualifications of the individual(s) 17 D. Letters of Support E. Current Operations 18 F. Financial Statements 19 . G. Terminated contracts 20 H. Lawsuits, legal activities 20 h Payment Problems 20 4 XI. SCOPE OF WORK: 21 1. Project Narrative 21 2. Detail of Experience in development/implementation of successful programs 22 3. Need for service with target population 22 (i) Area to be served 22 (ii) Complement not compete 23 4. Describe Target Population 23 5. Describe program/service model 24 6. Describe services 25 7. Program goals/outcomes 25 8. Participant needs assessment 25 9. Cost effectiveness 26 10. Service Referrals 26 11. Participant requirements for successful completion 26 12. Conditions of involuntary termination 26 13. Response to arrests of enrollees 26 14. Communication with probation 26 15. Transitions to other services 27 16. Reporting/performance requirements 27 28 XII. COST PROPOSAL: Budget Summary Budget Detail 30 XIII. Checklist ~ Attachments 31 5 IV. CONFLICT OF INTEREST STATEMENT The Contractor may become involved in situations where conflict of interest could occur due to individual or organizational activities that occur within the County. In this section the bidder should address the potential, if any, for conflict of interest and indicate plans, if applicable, to address potential conflict of interest. This section will be reviewed by County Counsel for compliance with conflict of interest as part of the review process. The Contractor shall comply will all federal, state and local conflict of interest laws, statutes and regulations. Definition The term "conflict of interest" refers to situations in which financial or other personal considerations may compromise, or have the appearance of compromising, an individual's professional judgment. Disclosure Requirement Youth Centers of America requires all potential Board Members and Employees to disclose all relations that they, their immediate family, or associates have with entities that are in the sphere of activity that the organization is involved in. Relevant relationships that should be disclosed include ownership of beneficial interests in vendors, government agencies, advisory and consulting positions, and participation in any transaction with the organization for personal profit of the individual or business that the individual is associated with. The organization reserves the right to prohibit membership on the Board of Directors or Trustees or to an employee where such membership or employment may conflict with the best interest or practices of Youth Centers of America. Board of Directors or Trustees Any member of the Board, committee member or staff person who is an officer of Youth Centers of America shall identify his or her affiliation with such agency or agencies; further, with any board action specifically directed to that agency, he/she shall not participate in any decisions affecting that agency, and the decision must be made and/or ratified by the full board. Statement Youth Centers of America has reviewed the conflict of interest policy contained in this RFP and is not aware of any private or personal interest, which may result in any conflict or interest or potential conflict regarding this contract. In the event that any conflict may arise that would interfere with professional responsibilities and/or objective professional judgment, Youth Centers of America will immediately notify the County. Youth Centers of America shall abide by the County's decision regarding all possible conflicts of interest. Youth Centers of America adheres to and is in compliance with all federal, state, and local conflict of interest laws, statutes and regulations. 6 ) I Proposal No. 952·5330 Page 5 TRADE SECRET ACKNOWLEDGEMENT All proposals received by the County shall be considered "Public Record" as defined by Section 6252 of the California Government Code. This definition reads as follows: • .•. Public records" includes any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics "Public records" in the custody of, or maintained by, the Governor's office means any writing prepared on or after January 6, 1975." Each proposal submitted is Public record and is therefore subject to inspection by the public per Section 6253 of the California Government Code. This section states that "every person has a right to inspect any public record". The County will not exclude any proposal or portion of a proposal from treatment as a public record except in the instance that it is submitted as a trade secret as defined by the California Government Code. Information submitted as proprietary, confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record. '"Trade secrets" as defined by Section 6254.7 of the California Government Code are deemed not to be public record. This section defines trade secrets as: " ... Trade secrets," as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data or compilation of information that is not patented, which is known only to certain individuals within a commercial concern who are using it to fabricate, produce, or compound an article of trade or a service having commercial value and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it" Information identified by bidder as "trade secret" will be reviewed by County of Fresno's legal counsel to determine conformance or non-conformance to this definition. Such material should be submitted in a separate binder marked "Trade Secret•. Examples of material not considered to be trade secrets are pricing, cover letter, promotional materials, etc. INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO THE ABOVE DEFINITION WILL NOT BECOME PUBUC RECORD. COUNTY WIU SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER. Information identified by bidder as trade secret and determined not to be in conformance with the California Government Code definition shall. be excluded from the proposal. Such information will be returned to the bidder at bidder's expense upon written reQJ.Jesl Trade secrets must be submitted in a separate binder that is plainly marked "Trade Secrets.• The County shall not in any way be liable or responsible for the disclosure of any proposals or portions thereof, if they are not (1) submitted in a separate binder that is plainly marked "Trade Secret• on the outside; and (2) if disclosure is required or allowed under the provision of law or by order of Court. Vendors are advised that the County does not wish to receive trade secrets and that vendors are not to supply trade secrets unless they are absolutely necessary. 7 ) Proposal No. 952-5330 PageS TRADESECRETACKNO~EDGEMENT I have read and understand the above "Trade Secret Acknowledgement • I understand that the County of Fresno has no responsibility for protecting information submitted as a trade secret if it is not delivered in a separate binder plainly marked "Trade Secret. • 1 also understand that all information my company submits, except for that information submitted in a separate binder plainly marked "Trade Secret," are public records subject to inspection by the public. This is true no matter whether my company identified the information as proprietary, confidential or under any other such terms that might suggest restricted public access. Enter company name on appropriate line: Has submitted information identified as Trade -c""'c,...om_p_a-ny'""'N,.,..am_e_) ----------Secrets in a separate marked binder.** Youth Centers of America Has .!12! submitted information identified as Trade -,.,Co,_m_p_an_y_,N,.,..am-e:-J ----------Secrets. Information submitted as proprietary confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record. ACKNOWLEDGED BY~ 0~ '~~· (5jj 646-3837 Talepnone Edgar elayo, Execut1ve Drrector 2/23/15 Pnnt Name ar.d TiUe Dam 580 Tulare Street Address Parlier, CA 93648 City State .. Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with the California Government Code definition. Youth Centers of America abides by all rules and regulations detailing confidentiality of records, documents, and other materials pertaining to clients. participants and personnel. 8 ) CERTIFICATIONS Proposal No. 952-5330 DISCLOSURE-CRIMINAL HISTORY & CIVIL ACTIONS Page 7 In their proposal, the bidder is required to disclose if any of the following conditions apply to them, their owners, officers, corporate managers and partners (hereinafter collectively referred to as "Bidder"): • Within the three-year period preceding the proposal, they have been convicted of, or had a civil judgment rendered against them for: o fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state. or local) transaction or contract under a public transaction; o violation of a federal or state antitrust statute; c embezzlement, theft. forgery, briberJ, falsification. or destruction of records; or o false statements or receipt of stolen property • Within a three-year period preceding their proposal, they have had a public transaction {federal, state, or local) terminated for cause or default. Disclosure of the above information will not automatically eliminate a Bidder from consideration. The information will be considered as part of the determination of whether to award the contract and any additional information or explanation that a Bidder elects to submit with the disclosed information will be considered. If it is later determined that the Bidder failed to disclose required information, any contract awarded to such Bidder may be immediately voided and terminated for material failure to comply with the terms and conditions of the award. Any Bidder who is awarded a contract must sign an appropriate Certification Regarding Debarment, Suspension, and Other Responsibility Matters. Additionally, the Bidder awarded the contract must immediately advise the County in writing if, during the term of the agreement ( 1) Bidder becomes suspended, debarred, excluded or ineligible for participation in federal or state funded programs or from receiving federal funds as listed in the excluded parties list system (http://www.epls.gov); or (2} any of the above listed conditions become applicable to Bidder. The Bidder will indemnify, defend and hold the County harmless for any loss or damage resulting from a conviction, debarment, exclusion, ineligibility or other matter listed in the signed Certification Regarding Debarment. Suspension, and Other Responsibility Matters. 9 ) Proposal No. 952·5330 Page 8 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MA TIERS-PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. · 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's detennination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency detennined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may tenninate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The tenns covered transaction, debarred, suspended, ineligible, participant. person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. · 6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this .cla~se. The knowledge and infonnation of a participant is not required to exceed that wh1ch 1s · normally possessed by a prudent person in the ordinary course of business dealings. 10 ) Proposal No. 952-5330 Page 9 CERTIFICATION (1 ) The prospective primary participant certifies to the best of its knowledge and belief, that it, its owners, officers, corporate managers and partners: (a) Are not presently debarred, suspended. proposed for debarment, declared ineligible. or voluntarily excluded by any· Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Signature: Date: 2/23/2015 Youth Centers of America (Name of Agency or Company) 11 ) Proposal No. 952-5330 VENPOR MUST COMPLETE ANP RETURN WITH REOUEST FOR PROPOSAL Firm: Youth Centers of America REFERENCE LIST Page 10 Provide a list of at least five (5) customers for whom you have recently provided similar services. Be sure to include all requested information. Reference Name: City of Sanger Contact: Brian Haddix, City Manager Address: 1700 7th Street City: Sanger State: CA Zip: 93657 ----Phone No.: (~ 876-6300 Date: 2-23-15 Service Provided: municipal services, including management of public safety and Communities of Caring committee oversight I:JII"'~.I:AK"E41::4'!'..J':.I"....,..,-.4:'1:::4:'4'!"'-"~·:4C~·I.·I#·I.·:I';;/!·=I.·~-"'.J.'I.·:#:-:I.',I.·~~-:J!.:I-'#.·:,.:A!·".L~-:.J'-·:;,..:.z,.~l.-:l."#:ilr"'I:'I"F.::IY#.:'.I.•.(F...:Ir:#itF...#':$.1/JF..$...#11?4?..J!;;#:-E...#.E'A1!-'I:o~:#!I: Reference Name: Department of Probation Contact: Cliff Downing, Division Director Address: 3333 E American Avenue, Ste B City: Fresno State: Ca Zip: 93725 -------Phone No.: ( ~ ) 600-4760 Date: 2-23-15 Service Provided: oversight of juvenile probation services .llt!tllt'~:.Jf!,;;/l!;'.iii?-'-'~....:#~-":M'";.,!III!';.,ile~l.~'id!:L-:.ilt'l.-:l-'.r.:.;,.~·;!II!'.I..;;,.;JI!-;;,;.:I.•.)I!:_,.;I-·;,.;,.",,!·'#.Od(.:l..;;;,.;l.':l.;i#OZ.~{.I;'*"'.Y.{.tr-'l.~.l-!;=.';ifF.I,?.,Jr.t"#.'.l/F.'..IJir:l:::#:ti!·';M- Reference Name: Time in Destiny Christian Center Contact: Paul Zavala, Sr. Pastor Address: 1354 Academy ------~---------------------------------------------City: Sanger State: CA Zip: 93657 ------- Phone No.: (~ 281-5501 Date: 2-23-15 Service Provided: pastoral services to adjudicated community; outreach services, community service placement oversight, AAJNA counseling and related services F..lt'~..JJ!"'I:IL"#"# .• f'-·./JI:4"..1::1.'UJ.'r.I-:I-:.:#·Z.:Y."..-:_,-:.._,. . .,..;~. . .,_.;,:,._·J!-:Jr.:ii-·:At:·:l;.:l.-:.il''f?.·:~)I1!.;'1:·Z·7-''I.·~.Y.·:t:-;r-:.rr;q;.;,.;;I/.9:-'I/Q.•:K.·".fZ'#'47:E'#.:d::E:I'il'.r.#"'."'EI-~';;P.IF.:N.:r.·:tr-s-:.tFiil-:.tT::I:..Im Reference Name: California Educational Development Fdn. Contact: George Kayajanian, Sr. Pastor Address: 4747 Grove Industrial -------------------------------------------City: Fresno State: CA Zip: 93657 ----------PhoneNo.: ( ~) 704-9151 Date: _2_-2_3-_1_5 __________ _ Service Provided: construction trades training for underserved populations, including those with criminal histories, employment placement and placement follow up services Phone No.: (~ Date: -------------------646-3545 2-23-15 Service Provided: municipal services, supportive services to Youth Centers of America and its afterschool programs, Failure to provide a list of at least five (5) customers may be cause for rejection of this RFP. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc \'>--- ) PARTICIPATION Proposal No. 952-5330 Page 11 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor. be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract. please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. Cl Yes, we will extend contract terms and conditions to all qualified agencies within the t.:._j Central Valley Purchasing Group and other tax supported agencies. D No, we will not extend contract terms to any agency other than the County of Fresno. ~~ ~~-·~{ Ex utiv ·rector Title .. Note: This form/information is not rated or ranked in evaluating proposal. 13 IX. EXCEPTIONS A./ Exceptions to General Conditions YCA is requesting no exceptions to the general conditions B./ Exceptions to the General Requirements YCA requests no exceptions to the general requirements C./ Exceptions to Specific Terms and Conditions YCA makes no request for exceptions to specific terms and conditions. D./ Exceptions to the Scope of Work YCA makes no request for exceptions to the Scope of Work E./ Exceptions to Proposal Content Requirements YCA makes no request for exception to proposal content requirements. F./ Exception to any other part of this RFP. YCA makes no request for exception to any part of the rfp. 14 X. VENDOR COMPANY DATA This section should include: A. A narrative which demonstrate the vendor's basic familiarity or experience with problems associated with the service/project. Youth Centers of America and its community partners engaged in recividism reduction work are ~ --------.- extreme!~ ell prepared to execute he 'neighborhood college program', an at risk yout!} recividism reduction program in key rural communities, particularly Sanger, Del Rey and Parlier. . - Youth Centers of America and its recividism reduction collaborative partners includes: Latino Mayors & Elected Officials Coalition (Fresno County), Time in Destiny Christian Center, Community of Caring Task Force (Sanger), and California Educational Development Foundation (CEDF) have the necessary support and commitment to carry out the proposed program in Fresno County's rural communities. Mission Youth Centers of America (YCA) is a community-based organization with over 8 year~ experience working on community d~velopl)1entQ!..Q.9IallJs. As a grass roots nonprofit YCA's missioo is to provide a forum to empower families in the development and coordination of youth and adult community based programming in rural/urban Fresno County communities. Through prevention, education, technology and alternative programs, YCA makes all necessary efforts to utilize and bring together all resources in the community and surrounding areas to efficiently address the problems facing our youth and adults. Youth Centers of America, in collaboration with a number of partners in the Fresno County area, has provided community residents with services in prevention services, leadership development, community education, economic development and business assistance, and community enhancement and improvement projects. Over the past few of years, YCA has provided effective prevention services to Fresno County residents and has built collaborative partnerships while doing so. YCA is continuously seeking new projects that can help leadership skills in youth and mobilize community members in the search to comprehensive approaches in creating and building safe and healthy communities. The goal of Youth Centers of America is to enhance the personal development of disadvantaged youth and adults by providing tools and opportunities for them to succeed. 15 Youth Centers of America has undertaken prevention efforts through our existing work in Neighborhood College to address the unique issues that accompany being in the criminal justice system, in rural communities. Youth Centers of America employs a culturally and ethnically diverse staff that are knowledgeable in the geographical proposed areas of Fresno County, most of which grew up and currently live in their assigned perspective community. B. Descriptions of any similar or related contracts under which the bidder has provided services. Youth Centers of America and its recividism reduction partners have similar or related contracts in place that utilize effective recividism reduction strategies in Fresno County. Youth Centers of America continues to build upon existing community collaborative partnership within the neighborhood college program (presently funded by Metro United Urban Ministries of San Diego through funding from the Department of Labor). The aim of this project is to recruit and retain adjudicated youth through a set of structured services, culminating in employment. In terms of services related to recividism reduction, YCA (in Parlier, Huron, Coalinga, Mendota, Five Points, and Reedley) currently operates gang and violence prevention services via our "Community Educational & Recreational Youth Centers" and through our Faces of Prevention Collaborative Partners have added substance abuse prevention services via the Faces of Prevention Youth Councils at each community site. All"Community Educational & Recreational Youth Centers" provide an array of resources and alternative structure programming that fits with the vision and mission of Youth Centers of America and its Community Recividism Reduction Collaborative Partners. YCA's prevention programs have been successfully addressing an array of community issues throughout Fresno County. Through grant funding from the Governors" Office, YCA and its collaborative partners have implemented gang prevention and violence prevention programming in Rural Fresno County Communities. Through existing "Faces of Prevention" youth councils throughout Fresno County, youth ages 12-24 are engage in prevention services and through collaborative community partnerships, organize effective strategic prevention campaigns. Participants in Faces of Prevention youth councils are trained in leadership skills and substance abuse refusal best practices to implement environmental prevention approaches to alcohol, tobacco, and drug use as well as gang, violence and other issues affecting their peers. Parallel to our substance abuse and community outreach is the key program we have implemented to challenge youth crime and to reduce recividism among the population of adjudicated youth. 16 \ Youth Centers of America has the following systems which are in place and ready to support recividism reduction services in our rural communities: • Two year program of Neighborhood College, to reduce recividism in adjudicated youth; In this program, we have enrolled 46 participants, secured employment for 15, provided work experience training to 25, with a recividism rate of 8.6%. • Three (3) year established partnership with Faces of Prevention Collaborative Partners providing numerous prevention services in Fresno County including but not limited to gang prevention, substance abuse prevention programming and Violence Prevention. • Existing Youth Leadership Development programming in rural Fresno County with 5 regional Faces of Prevention Youth Councils (within 12-15 youth members per council) that are self-supporting and very successful in carrying out environmental prevention strategies, information dissemination, education, and community service projects with community partner support in Mendota, Firebaugh, Kerman, Huron, Coalinga, Five Points, Parlier, Sanger, Selma, and Reedley. • Structured Alternative Youth Services that exclude alcohol, tobacco and other drug use are in place in Mendota, Huron, Coalinga, Parlier, and Five Points that are self- supporting and very successful, and which can immediately extend to target population and then sustain services. • Substance abuse prevention program which is self-supporting in each partner community that is successful and integrated with Faces of Prevention Youth Councils. • 12 existing "Community Educational & Recreational Youth Centers" owned and/or operated by Youth Centers of America and/or Faces of Prevention Collaborative Partners in: Mendota, Coalinga, Huron, Parlier, Five Points, Selma, Reedley, and Sanger. • Education systems experience helping adult/youth/children in adult education, alternative education, community mobilizing, prevention programming, and job training/workforce readiness. • Administrative and fiscal resources which will increase the program's chances of success and sustainability. • Start-up expertise: Youth Centers of America has an excellent track record of starting up new services. C. Descriptions of the qualifications of individual(s) providing the services. 17 \ i Youth Centers of America~nd exceed all Fresno County staffing requirements and ensures that all staff working under community recividism reduction will comply with minimum employment standards. Youth Centers of America and its Collaborative Partners have current staff in place who have many years' experience in recividism reduction and employmenVtraining programs. Oversight of program goals and objectives will fall on the expertise of Youth Centers of America's Executive Director (.1 OFTE), Edgar Pelayo (see attached resume). Edgar has a broad base of knowledge and expertise in youth development programs and best practices for serving at risk populations. Further, he has a broad background in parent education, principles of youth development, program and personnel management, community outreach. Edgar has cultivated the confidence of many community based organizations, especially in rural areas, and was recently elected to the Board of Education in Parlier. Other qualified personnel are: o Malia Raqueno-Finance Director who will provide fiscal oversight for the program. o Senior Pastor Paul Zavala --Time in Destiny Christian Center in Sanger. The unique characteristic of this facility is that 100% of its congregation are youth and adults who are (or have been) involved in the criminal justice system. o Pastor George Kayajanian-CEDF, a key partner in the Neighborhood College program, whose training program offers trade skills in construction training, with guaranteed employment at the end of the training period. o Dale Takeuchi, Program Director, with a broad background in employment and training programs. o Boykin Construction's principals -Fred and Kahri -with extensive experience in direct training of adjudicated youth and adults. Fred has designed and implements the electrical installation curriculum that is utilized in the training program we are proposing in this project. Resumes and/or biographies are attached for each. D. Any material (including letters of support or endorsement) indicative of the bidder's capability. Letters of Support from Youth Centers of America community partners in Fresno County are included with this proposal; These letters demonstrate the level of support that Youth Centers of America and its collaborative partners have in Fresno County, and to the ability of Youth 18 Centers of America to establish partnerships and operate effective community-based prevention programs that work well in communities across Fresno County. Attached to this proposal are letters of support and commitments from: TIME IN DESTINY CEDF ACE CITY OF PARLIER E. A brief description of the bidder's current operations, and ability to provide the services. Youth Centers of America has substantial collaborative experience providing prevention and recividism reduction services to the adjudicated population. Youth Centers of America and its key community partners have many combined years' experience in community mobilizing and community based programming that will enable Youth Centers of America to successfully develop, implement and manage recividism reduction initiatives throughout Fresno County. As a collaborative partner, Youth Centers of America has worked with various racial and ethnic backgrounds, including Caucasian, Hispanic, African-American, American Indian and Asian youth, amongst others. Currently Youth Centers of America and its recividism reduction programs offer services for youth in the communities of Sanger, Del Rey and Parlier. Many of the youth who have benefited from Youth Centers of America's services come from high crime/high poverty populations. Youth Centers of America understands that community recividism reduction brings a unique aspect, legal, reporting, billing, accounting, and human resource requirements as well as the need to understand the needs of each unique population these programs serve. Our two key collaborative partners-Time in Destiny Christian Centers and California Educational Development Foundation have f· Copies of the audited Financial Statements for the last three (3) years for the agency or program that will be providing the service(s) proposed. If audited statements are not available, complied or reviewed statements will be accepted with copies of three years of corresponding federal tax returns. This information is to be provided after the RFP closes, if requested. Do not provide with your proposal. a. Financial documents will be provided when requested by the County. G. Describe all contracts that have been terminated before completion within the last five (5) years: 19 . ----., ) YCA has no terminated contracts in its background . H. Describe alllawsuit(s) or legal action(s) that are currently pending; and any lawsuit(s) or legal action(s) that have been resolved within the last five (5) years: YCA has no history of lawsuits or legal actions. I. Describe any payment problems that you have had with the County within the past three (3) years: YCA has no history of payment problems. C. Additional Vendor Company Data Administrative Operations-Staffing-Responsibility and liability for behavior of any agency staff lies with the grantee. 1. Provide a statement of the agency code of staff conduct which reflects the ethical considerations required of all staff, volunteers and interns. YCA adheres to a code of conduct that is reflective of serving our public with integrity and forthrightness. We expect all of our staff, volunteers and interns to function within standards of confidentiality and respect. All our staff are culturally competent, serving our clientele with linguistic and culturally appropriate stratgegies. 2. Provide a statement of the agency policy regarding criminal history requirement of staff, volunteer and interns. YCA has a policy of conducting background checks on all employees, volunteers and interns. No one may begin providing public services without this process. The agency reimburses for the cost of background checks and maintains a file of results on everyone providing services to our public. 3. Is the agency subject to the responsibilities required by California Penal Code Article 2.5, Child Abuse and Neglect Reporting Act? If so, provide copies of the agency policies, procedures and reporting forms. The Academy of Excellence, our child care program is required to report suspected child abuse and neglect. Our policies and procedures are cited below, a copy of the reporting form is in the attachments section. Our mandated reporters are required by Penal Code Section 11166 to make an initial child abuse report via telephone with a follow-up via written or electronic means within 36 hours. We follow all procedures recommended by the State of California and the County of Fresno. 20 XI. SCOPE OF WORK Proposal Guidelines In addition to the Proposal content requirements, applicants shall include in their response the additional information listed below: A Project Narrative Describe the agency experience and ability to provide community recidivism and crime reduction services. Include proposal description how and what the agency will provide services to persons who have been released from state prison, a county jail, or a juvenile detention facility, that are under the supervision of parole or probation department, or any other person at risk of becoming involved in criminal activities. Youth Centers of America (YCA) and the collaborative partners of this project (Time in Destiny Christian Center (TDCC), California Educational Development Foundation (CEDF) and Bringing Broken Neighborhoods Back to Life (BBN) have extensive experience in serving those involved with (or at risk of such involvement) the criminal justice system. YCA, founded 20 years ago for the express purpose of offering services to youth and their families who needed wholesome - outlets in the community of Parlier. We have srnce expanded our network of family and community services throughout the County, particularly in partnership with Westside Youth and Faces of Prevention. Our programs and services are aimed to intervening early in a child's life to offer effective diversion from gangs and crime. One of our niore successful programs is Parent University, which aims to give parents the skills and tools needed to guide their children through school, as well as through community environments. Parent University is about helping families make better choices and to work well within the structure of educational institutions. TDCC's pastoral team and entire congregation are comprised of those with criminal histories, including active probation/parole. The work of this organization, extending back 20 years is focused exclusively upon assisting the adjudicated community to make better choices, to overcome issues that keep them involved with the 'system' (ex: drug and alcohol counseling, mentoring, housing and employment advocacy). CEDF evolved from the highly successful police/clergy partnership Bringing Broken Neighborhoods Back to Life. This local initiative has been in existence for 16 years, with a focus upon bringing resources and services to communities characterized by the dual concerns of high crime/high poverty. Through consistent community outreach, the BBN network has established the rapport and trust of the adjudicated population. Applicants will to include, but are not limited to, the following elements in their Project ~Narrative: 1. Applicant's experience in working within Fresno County's criminal justice system · and demonstrated ability to collaborate with other criiT!!oal justice, education and human service agencies, and other service providers in the community; YCA and its chosen collaborative partners for this application have deep histories in working within the criminal justice system and other governmental agencies and service providers. In order to provide a solid menu of services to the unique population we aim to serve. For example, the Parent University program is highly aligned with and supported by local school districts. The curriculum of the University is offered over a 13 week period, every semester, in 4 school districts throughout Fresno County. This requires the endorsement of each superintendent and principal. Over the course of offering this program, YCA has graduated 300 parents from this program. Additionally, YCA has provided afterschool services to Parlier and its surrounding communities, serving 60; we also operate a highly acclaimed and recognized academic day care program, which services 75 families annually. 21 2. Detail of the applicant's experience in development and implementation of successful projects/ programs involving criminal offenders in Fresno County. Include a summary of relevant prior experience in providing services similar to those proposed. In 2012, YCA was awarded a two year project entitled Neighborhood College, which had a specific aim of serving adjudicated youth ---meaning that our program of services would be aimed to reducing recividism among the youth (aged 14-24 with juvenile criminal histories). One of the most successful components of that program has been our work experience training and employment placement for many of the youth we enrolled. In ensuring the success of the Neighborhood College program, we have partnered with TDCC in 2§.oger, the Probation Department and Sanger Unified School district to recruit, enroll, train, place and monitor youth. Of the 46 youth enrolled in 2014, our recividism rate is 8.6% (only 4 youth have returned to custody). We are confident that the key component of this program that speaks to this low level of recividism is our work readiness/employment placement component. TDCC devotes all of its pastoral resources to assisting those with criminal backgrounds. It's congregation is comprised of adults and youth who have been 'in the system' and many are still attached through probation or parole requirements. The Center provides weekly AA/NA sessions for its congregants-these are both co-ed groups, with separate sessions for men and for women as well -along with other personal pastoral counseling sessions, outreach to the community to advocate for resources for their members, including housing, food, and personal care needs. Our senior pastor spends significant time working with elected officials and law enforcement (including probation) to discern effective strategies for reducing crime and violence in our neighborhoods. This dedication is reflected in the very low recividism rate of our congregants (out of 200 regular attendees, the return to jail rate is less than 1% (3 people were returned to custody in 2014 ). CEDF has been providing employment training and placement services to youth from high crime/high poverty neighborhoods for years. In 2014, CEDF trained and placed into employment 58 youth with criminal backgrounds. As of the writing of this rfp response, all of these youth are still employed. The starting wage for each of the youth employed is $15 per hour. 3. What is the need for the service within the target population? a. Describe the area to be served. If the program/service will operate only in specific areas of the County, be specific as to where. Both our direct experience in working with the ex offender population and a significant body of research indicates that the primary need expressed by this group is the need for employment. Before intake interviews are completed, our staff is being asked for assistance in finding work. The benefits of employment are myriad, the most relevant, perhaps, for our group is the fact that employment enables the ex offender to satisfy financial obligations without resorting to crime, to meet the immediate needs of their families and to become stable members of the community. The before and after effects that we observe when ensuring a job for our participants is stark. While we expected some recividism, we have been pleased that the rate has been so low, not only for YCA's participants, but for those of CEDF as well. 22 The service area we would like to concentrate on for this program is the rural areas comprised of Sanger, Del Rey and Parlier, including the spheres of influence in the surrounding rural neighborhoods. b. Discuss how this service will complement and not compete with other programs/ services currently operating in the area served. There are no programs in the area that concentrate upon employment/training and placement for ex-offenders in rural communities. Of those programs which do serve the ex offenders, all are located within the urban area of Fresno/Clovis. For offenders to receive services, they must travel to Fresno. Indeed, the largest employer pool in the region is within that urban metroplex. However, that said, there are jobs outside of the urban hub. Those are the ones we are aiming for with this proposed training plan. 4. Describe the target population, specifying eligibility and exclusionary criteria, including, but not limited to age, gender, offense history, health issues, type of need that will be addressed, etc. Additionally, identify the total number of participants to be served. While we are not specifically seeking to exclude any ex-offender, in terms of the employment training and placement services we're proposing is the age range between the ages of 18-30, with criminal histories that do not include acts of extreme violence (rape, murder), however, we would evaluate each candidate on a case by case history. Since the type of employment we are aiming for is within the construction trades, health will be an issue-applicants will have to be able to lift equipment, handle heights, and have the agility to move around a construction site, it will be vital that the applicants in this program possess those qualities. Consequently, both men and women would be eligible to participate in this training and be placed on work sites. We are working with a training entity (Boykin Construction) which is actively training candidates for work as industrial lighting installers. Thus, the candidates must be able to work in teams or small work crews, take direction, and contribute to the work. The determination of a participant's suitability for installation work will be made during the classroom/lab portion of the training. A participant must demonstrate proficiency in this 36 hour phase of the program. With the funds available, we believe we can train up to 20 participants, place at least 80% of them on work crews, ensure that they are earning market level wages, and monitor their progress through the project year. 5. Describe the program/service model, is it evidence-based and include the short and long term goals, length of the program/service, hours per week, etc. In our experience in serving ex offenders, the key factor that contributes to leaving their criminal lifestyle is employment which pays a 'living' wage. Our experience is borne out by a body of research which indicates that gainful employment makes a significant impact upon recividism. Consequently, we are investing our program design in work experience training and employment, with regular monitoring of the participants to track their progress and 'stick to it iveness' for the job we place them on. The short term goal is to recruit the bulk of the participants for employment training in the first quarter of the project. 23 Long term goals would be to place each trainee in employment by the end of the first quarter, then provide follow up I tracking through the remaining 3 quarters of the program. While detailed below, the training consists of 3 phases-classroom, job shadowing and placement. The classroom is 36 hours of commitment (including hands on laboratory work), job shadowing of an experienced installation crew (which could be 8-40 hours depending upon the individual) and then placement with a crew. Once a participant is placed in employment, the expectation is that s/he will work a 32-40 hour week, depending upon the number of installations scheduled. Presently there is a waiting list of companies which have requested this installation service and Boykin and CEDF are actively training candidates for crews to complete these requests. (list attached) 6. Describe the services to be provided, including how these services will reduce recidivism and victimization. (Note: For the purpose of the RFP Fresno County is utilizing the Board of State and Community Corrections definition of recidivism as reflected in Attachment B). Our employment training program is a 3-phase process. In Phase 1, participants are provided classroom training in which they learn the basics of the construction industry, on site safety procedures and equipment and handling the tools to complete an electrical installation. Apart from the technical learning, safety instruction and electrical devices, this phase encompasses other employability skills-timeliness, appropriate dress and comportment, understanding work flow and what one should be doing on a job site, basic communication skills and interpreting the expectations of employers or site supervisors. In Phase 2, participants are placed on a crew to job shadow the work. Participants may be in a 'shadowing' context for 1 to 5 days, depending upon how quickly they absorb the tasks and understand the workflow on an actual job site. Participants with the ability to rapidly process tasks will be assigned to crews as full time paid employees; participants who are more deliberate in their approach may be in a shadowing context from up to one work week. At the end of that shadowing process, participants enter Phase 3. Phase 3 is full employment. Participants are placed on installation crews with full pay, generally starting at $15 per hour. Once on a crew, participants understand that the Counselor/Case Manager or Chaplin will call them and the site supervisor regularly to conduct check ins and to help resolve any issues that have come up. We anticipate that the initial check ins would occur on a weekly basis; if problems are minimal, then the check ins would decrease to monthly. 24 7. Program/service goals and participation outcomes and describe how they will benefit the participants, their families and community (refer to Reporting and Performance Requirements) Program/ Method: Timeframe Location: Partner Service . Organizations . Goals Employment 1) Recruit 20 ex 7/1-7/30/15 Training Boykin Construction Training & offender participants facilities in CEDF Placement: through community Sanger and Time in Destiny outreach, Probation Fresno -fully Bringing Broken Department and equipped Neighborhoods Back to local Police classrooms Life Departments and and community based laboratories organizations serving the adjudicated population 8/1-9/30/15 2)0ffer a 3 Phase employment training Supportive of our and placement Program: program -including classroom/lab, job City of Sanger shadowing and full City of Parlier employment to ex-Youth Centers of offenders who America complete training 10/1/15-Association for 6/30/16 Community 3) Employment Enhancement placement with regular check ins/updates/follow up assistance 8. Participant need assessment or other evaluative tools and/or methodology to be utilized in proposed programs/services (attaching examples is encouraged). Participants will be given an employment aptitude assessment, a math assessment as well as complete an intake into the program. The primary determinant of the participant's inclusion in the program will be his/her demonstrated interest in the construction trades, particularly electrical installation. 9. How will the program/service model be cost-effective or reduce costs otherwise incurred by the criminal justice system? The cost to conduct the employment training, placement and follow up service is $2,200 per participant. This includes all phases of our proposed training program, as well as follow-up and continued relationships with the participants after on the job placement, including any services 25 needed after placement (substance abuse counseling, mentoring, connection to supportive services available in the community). The savings to the criminal justice system will be those costs associated with the adjudication and incarceration process. 10. Service referral agencies, including formal and informal collaborative agreements. Our collaborative partners for this program are: CEDF, Bringing Broken Neighborhoods back to Life, Time in Destiny Christian Center, along with the Department of Probation. 11. What are the participants required to accomplish in order to successfully complete the program/service? Participants are required to complete the employment training program -all 3 Phases. That is, the 36 hour classroom instruction and hands on laboratory component, an 8-40 hour job shadowing component, which will lead to employment placement. Once placed in a job, participants are required to cooperate with the Case Manager/Counselor regarding the regular check in process. 12. Under what condition may a participant be subject to involuntary termination from the program/service? Additionally, how will the grantee handle non-compliance with the terms of participation? The conditions of involuntary termination all center around unwillingness to complete the classroom component. Participants who are consistently late to class, dressed inappropriately and/or exhibiting uncooperative behavior will be dropped from the training program. The classroom phase is where the staff makes an assessment of the participants suitability for the work for which the training is aimed. Consequently, lack of participation is grounds for termination. This is a fast paced training program. Our intent is to train participants in a short term instructional program, assign them to a job shadowing component, then place them in a long term, stable job. Participants who 'mess' up in the first week of classroom work will be referred elsewhere and their slot filled with another willing candidate. Non-compliance behaviors will be handled in cooperation with the participant's assigned probation officer. If a resolution cannot be quickly achieved, again, that participant will be referred to another program or agency and their slot filled with another willing candidate. The aim of this program is to quickly train and place participants into jobs. We have a list of construction companies who are willing (indeed waiting) to hire our trainees. We know that there are a significant number of ex offenders who are eager and willing to work. Those that are not ready for employment will be encouraged to seek the services of those who work to ensure readiness (such as drug/alcohol treatment organizations, domestic violence programs, mental health services and so on). Our staff will work with the assigned probation officers to ensure referrals to the appropriate community services. 13. How will the grantee respond to arrests while enrolled in the program/service? Arrests generally mean that the participant is unable to participate in or complete any phase of the program. Hence, arrested participants will be dropped from the program. 14. For participants referred by or under the supervision of Probation, how will the grantee communicate with Probation on case activity, program/service 26 completion, non-compliance, and termination? Our collaborative partners enjoy a highly interactive relationships with the Probation Department. We enroll participants with the full knowledge of Probation officers-without probation 'buying into' the program for any one of their cases, we would not enroll them. We appreciate the efforts that Probation Officers invest in their clients and seek to make their job easier by engaging participants in effective recividism reduction activities. We are confident that employment is one of those activities. So far, the P.O.s that we work with have agreed. In general, when a participant is non compliant with a program component, we engage the participant and the P.O. in a discussion of a corrective action plan. If participants embrace the elements of such a plan, we retain them in our program. If not, we consult with the P.O. about referring these particular clients to other services. 15. How will those that complete the program/service be transitioned to other services or supports if needed? In working with ex offenders, we have observed is the difficulty participants face in going from a highly unstructured lifestyle to the highly structured setting of classrooms, laboratories and employment. Such lifestyle changes usually require multiple services to fully manage. Our collaborative partners prove in-house substance abuse counseling, anger management courses and general pastoral counseling. For clients who need mental health counseling, domestic violence interventions or other services, we work with community based organizations to ensure clients are connected to these services. Since our focus is upon employment training and job placement, the additional services that participants may need in order to remain employed are discussed during the intake process. It is there that participants are made aware of other services that are available to help then and that referrals to these services are made. The Counselor/Case Manager also follows up on the cparticipant's connection with these services during the regular check ins once the client is placed on a job. 16. Program/service description and assurance of how the agency plans to comply with the reporting and performance requirements identified in Scope of Work. Applicants may include examples of reporting forms as attachments to their proposals. YCA is funded by a number of local, state and federal sources, all of which require specific types of reporting and performances. We are familiar with reporting expectations and fully expect to provide information to the County regarding the performance in this project. The data collection and reporting instrument developed by County staff will be the instrument we adapt. 27 XII. Cost Proposal-Budget and Budget Narrative (5 page limit). Please complete Attachment C, Budget and Budget Narrative. Proposal Budget Line Item Totals Please fill out the following summarJ table for the proposal's planned budget. In-kind match of grant funds requested is optional. Applicants must provide sufficient detail/breakdown to explain how the requested funds outlined in the table below will be expended in each applicable line item. Amounts must be whole dollars. GRANT IN-KIND l.II\IE.ITEM FUNDS •.... MATCH TOTAL .. :· • ·· (OPTIONAL) :::·· . ,· 1. Salaries -staff providing direct ser1ices 31,284 12,000 43,284 2. Benefits -staff providing direct ser1ices 4,693 1,440 6,133 3. Sertices and Supplies 945 0 945 4. Other Costs 10,692 0 10,692 5. Indirect Costs -not to exceed 5% of total 2,352 0 2,352 TOTAL 49,966 13,440 I 63,406 28 Budget Detatl I ! ' Grant In-Kind I STAFF Montbly I % Allocated to ; #of Calculations i TOTAL I Salary l Projea 1 Montbs ! I ! Funds Match I Project Manager $ 3,3oo I 10% [ 12 I 3,300 X 10% X 12 /$ 3,960 $ 1$ 3,960 - il $ 6,066 i i i I 1$ CDEF 85% I 3 I 6,600X85%X3 , I$ 15,468 \ $ -15,468 I : I 1$ 2,600 1 I I 1$ 1$ Project Counselor 38% I 12 i 2,600 X 38% X 12 11,856 $ -11,856 Outreach Worker I 3,ooo 1 i ! r $ l$ 1,800 1 $ [$ 20% i 3 3,000 X 20% X 3 -1,800 I Job Developer i$ 3,000! I i 1$ 1$ I 30% i 6 i 3,000 X 30% X 6 -5,4oo 1 $ 5,400 1$ I I I I I I I Fiscal Clerk 2,000 i 20% ! 12 I 2,000 X 20% X 12 j$ -1$ 4,800 il $ 4,800 I I . J Salary Total: i $ 31,284 j $ 12,000 $ 43,284 Fringe Benefits I I ! I I Grant I In-Kind i I I Calculations I TOTAL I Workers Como I I i I Funds I Match I ! I I Fringe Benefits 12% I I 3,7541 $ 1$ l 31,284X 12% 1$ -3,754 In-kind Fringe Benefits 12% I ! 12,000 X 12% [$ -1$ 1,440 1 $ 1,440 ! I I I I I !$ 9391 $ i$ Workers Compensation 3% I 31,284X 3% -939 i I I In-Kind Workers i I I I 1 i I I I I 12,000 X3% j$ -$ 360 I$ 360 Compensation 3% ! i i L I I Fringe I W-C Total:1 i $ 4,6931 $ 1,8oo 1 s 6,493 I i I I #of ! I Grant I In-Kind I Services & Supplies I Montbly Cost % All~ed to i I Calculations TOTAL Months 1! I ! i ProJect 1 ! Funds Match i I 315! I I i !$ Training Supplies 1$ 100% I 3 I 315 X 100%X3 ($ 945 i 0 945 I i l I I Services & Supplies Total:1 $ 9451 0 is 945 I I I I Monthly Cost % Allocated to : # of I ! Grant I In-Kind I Other Calculations I I TOTAL ! Project [ Montbs j i Funds ! Match i I$ 1,5oo I I ! '\"! i$ Rent {Staff Office) 20% 12 1,500 X 20% X 12 $ 3,6oo 1 $ -3,600 I I I I I \$ I I I 2,700 1 $ I Rent (Training Facilities) 1,500 i 60% 3 ' 1,500 X 60% X 3 $ -I$ 2,700 i I Utilities i$ 48o I 45% I 12 I 480X45%X 12 $ 2,5921 $ -1$ 2,592 I I I I i 300\ ! I 1,800 t $ I $ Uability Insurance $ SO% 12 I 300X 50% X 12 $ -1,800 'I ' I I Program Costs Total: $ 10,692 i 1 s 10,692 ! I Grant In-Kind Indirect i I Calculations Funds Match TOTAL I I ' Indirect Costs i 47,614 X 4.94% $ 2,352 $ -$ 2,352 : Project Total: $ 49,966 $ 13,800 $63,766 ) Proposal No. 952-5330 Page 31 CHECK LIST This Checklist is provided to assist vendors in the preparation of their RFP response. Included in this list, are important requirements and is the responsibility of the bidder to submit with the RFP package in order to make the RFP compliant. Because this checklist is just a guideline, the bidder must read and comply with the RFP in its entirety. Check off each of the following: 1. X 2. X 3. X 4. X 5. X 6. X 7. X 8. X 9. X The Request for Proposal (RFP) has been signed and completed. Addenda, if any, have been completed, signed and included in the bid package. One (1) original plus six (6) copies of the RFP have been provided. The completed Trade Secret Form as provided with this RFP (Confidentialrrrade Secret Information, if provided must be in a separate binder). The completed Criminal History Disclosure Form as provided with this RFP. The completed Participation Form as provided with this RFP. The completed Reference List as provided with this RFP. Indicate all of bidder exceptions to the County's requirements, conditions and specifications as stated within this RFP. Lastly, on the LOWER LEFT HAND CORNER of the sealed envelope, box, etc. transmitting your bid include the following information: County of Fresno RFP No. 952-5330 Closing Date: February 25, 2015 Closing Time: 2:00P.M. Commodity or Service: Community Recidivism Reduction Grant Return Checklist with your RFP response. ,/ \FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grantdoc XIV ATTACHMENTS Letters of Commitment Letters of Support List of Confirmed Employers Report Form 31 . - .;r~ -·· -~~J'"-.JC..,.,E:~. ~ 982 Rosewood Ave Sanger. Ca 9365i Febr.Jar/19, 2015 Edgar Pelayo, Executive Director Youth Centers of America Sao Tulare Street Parlier, CA 93648 Re: Letter of Commitment to Community Recividism Reduction Proposal Response Dear Edgar. We are delighted to continue our partnership with YCA'-s Parlier Neighborhood College entering its second year, aimed to transforming the lives of at risk youth in rural communities. We look forNard to continuing ;md extending this partnership through this Letter of CDmmitment to your response to 952-5330 CDmmunity Recividism Reduction. TDCC !ooks forward to expanding our collaboration with VCA by providing our construction training program to the enrollees in your recividism reduction program. Our instructional staff are experienced in providing training to at risk youth. TDCC will bring its reSQurces for reducing community redvidism to your participants.· Specifically, as we discussed in our collaborative meetings, we will bring our community outreach and connections to the adjudicated population -100% of our congregation has a criminal background of one type of another (misdemeanor or felony). Our relationships within rural communities, especially Sanger, has earned us high regard from local and elected officials. We look forNard to expanding the services we can offer to this unique group of citizens to include employment training and actual work. Once we have jointly identified those interested in this training. we will arrange for the key instructor to set up the training in our Sanger fadlil:'(. TDCC is looking forward to supporting your vision and goals to reduce recividism among those with criminal histories. Over the years, we have found that gainful employment is an effective avenue for achieving this outcome. We will work collaborativefy with YCA. its contracted and community partners to ensure seamless coordination of serlice deliver,. and tracking and reporting on outcomes. We believe our support and commitment will directly impact the outcomes you seek for adjudicated and at risk youth and adults. We look forward to working with you on this exciting endeavor. 32 CEDF Construction Academy Institutional It ClD 1638849 A Subsidiar1 of California Educational Development Foundation A California Non-Profit Cor;:oraticn 2727 N. Grove Industrial Drive #155 Fresno, California 93727 (559) 704-9151 georgegkkay@aol.com February 19, 2015 Edgar Pelayo, Executive Director Youth Centers of America 580 Tulare Street Parlier, CA 93648 Re: Letter of Commitment to Communit't Recidivism Reduct: on Proposal Response Dear Edgar: I want to say congratulations on the award for the Parlier Neighborhood College entering its second year, aimed to transforming the lives of at risk youth in rural communities. We look forward to continuing our ccllabcration through this Letter cf Commitment to your response to 952-5330 Community Recidivism Reduaion. CEDF looks forward to expanding our collaboration with YCA by pro11iding our construction training program to the enroilees in your recidivism r~duction program. Our instructional staff is experienced in providing training to at risk youth. CEDF will bring its industry recognized curriculum and training program to your participants~ Spedfically, as we discussed in our collaborative meetings, we will bring our short term instrt.Jctlonal' program of elec:rical installation to your participant3. These dass sessions wilt be offered to the enrolled youth and adutts who identify tiie electrical instaUation trade as a career goal. This class is conductad aver 35 hour period and includes safct:'J ir.struction,. math and laboratory with a highly qualified instructor. After the classroom work is completed, we then place participants with an experienced crew to job shadow for a brief period (depending upon the inspiration and motivation of the participant, this could be as ihart as 8 hours or as long as 40 hours), after this on-the-job exposure, then participants are placed en a crew. Once en a crew, thes~ individuals are then employed 'oy the construction company conducting electrical installations. We have commitments from 10 local construction companies to hir: our trainees, so we're confident each individual will exit the program fully employed. We have attached a copy of our curriculum outline with this letter. Once you have Identified the youth interested in this training, we will arrange for our key instructor to work with you to set up the training in your Sanger facility, operated by Time in Destiny Christian Center. CEDF Is lookinR. forward to supporting your vision and goals to reduce recidivism among thos~ with criminal histories. Over the years, we have found that gainful employment is an effective avenue for achie'Jing this outcome. We will work collaboratively with YCA, its contracted and community partners to ensure seamless coordination cf service delivery, and t"'acking and reporting on outcomes. We believe our support and commitment wilt directly impact the outcomes you seek for adjudicated and at risk youth and adults. W~ look forward to working with you on this exciting endeavor. 5in~r~-1'1l l / · . ~~ ''?U Kf11t!~-~ :>f:ifs eOJie Kayajjn!9h Project Director 34 A Federally Designated Rural Renewal Community •lncarooratod November !4. 1921• February 17, 2015 To whom it may concern: The City of Parlier is happy to submit a letter of support on behalf of Youth Centers of America's Community Recidivism Reduction Grant application. The City of Parlier is a small farm community in Fresno County with a population of 14,000 residents. Parlier is a central place to be in California. A combination of public and private financing is under development for construction of several new housing projects, restoration of the downtown area, and the development of the Parlier Industrial Park. The proposed project YCA proposes to develop will assist the City of Parlier in reducing crime, connect families, and provide an avenue for youth to engage in community service opportunities. Our city is hoping YCA can provide additional services for our families and youth. In recent weeks the City of Parlier has seen an increase in burglary and violent crimes. With proposition 47, realignment at the state level and early release at the local level of inmates our city has seen increase of criminal activity. The City Council believe' s programs like, individual or group counseling ~ith basic life skills, mentoring programs, academic and educational services and literacy with a job training component will assist our young residents in returning to society. The city believe that YCA is able to provide the community with an effective recidivism and crime reduction program in Parlier who will engage people from engaging in crime. Community recidivism and crime reduction services would benefit our community and help our youth stay in school and reduce our crime rate. If you have any questions regarding our support for a Recidivism and Crime Reduction program in Parlier please do not hesitate to contact me, Mayor Alma Beltran for the City of Parlier at {559) 356-8138. 1100 E. Parlier Avenue. Parlier, Caiifornia 93643 • (559) 646-3545 FAX (559) S.t6-ll415 35 ·~·.;-.~~~";~;~~~~n .(b·;~C~~~u~f0:E~~{~;~~-~~ent--.... · ·.7' .~ 1 -.. :: ~. ·~, . . ~ ·: ·, :·.;. . ' . ~~§.~r;I~it;.~~~~~g:eY;·~b~,t~f~-~ r~~i:.~f.:!tf~"I'f~~~~,~!,:t~;"~~~f~i~""i;': J l February 20, 2015 I Edgar Pelayo, Executive Director Youth Centers of America 580 Tulare Street Parlier, CA 93648 255 Fulton Avenue Suite 102a Fresno, California 93701 559.283.8183 I I I l RE: Letter of Support for Community Recividism Reduction Services I 1 oearEdgar. j I I am delighted to write this letter of recommendation for the construction training program of I CEDF that is the integral portion of your application response. ACE has been happy to engage in j' 1 collaboration with this training program on a number of applications. What has impressed our team with this organization is the timeliness exhibited by their l management team who deliver the needed resources to ensure a competitive application. ACE and its partners have engaged in partnership with CEDF because the construction companies · who collaborate with them are wilnng to: II 1. Offer on the job training in the form of real experiences for trainees 2. Has a solid network of companies which hire graduates of these programs . 3. Have demonstrated patience with the trainees in our programs · 4. Serve as mentors for those from low income backgrounds I l I l l I Currently, CEDF has recruited, enrolled in training and successfully retained nearly 60 young 1 1 people in construction trades. We look forward to their entry into the workforce with a skilled trade 1 i to offer local construction companies. We very much look forward to continued collaboration with ! I CEDF. Thank you for your attention to my observations. Please let me know if you need 1 additional information. j Cordially, ·1 Carol Scroggins ! Board President 36 -) 1. 2. 3. 4. 5. CEDF Participating Contractors List Stevens Construction Co 1467 Smith St. Kingsburg, CA. 93631-1930 Boykin and Boykin Construction P. 0. Box 85 \Vinton, California 95388 Don Pickett Construction 7395 N. Palm Bluffs Ave. Suite #101 Fresno, CA. 93711 A and LAir Conditioning Inc. P.O. Box 1801 Reedley, California 93654 Zumwalt Construction, Inc. 5520 E. Lamona Ave. Fresno, CA. 93727 6. SCS Lighting Solutions Inc. 2727 N. Grove Industrial Drive #155 Fresno, Ca 93727 7. RFMC Construction Inc 5935 E Clinton Ave. Fresno, CA. 93727 H 8. Morris General Contracting Inc. 14451 \V. \Vhitesbridge Ave. Kerman, CA. 93630 9. Azevedo Construction 13228 E. Falcon Meadow Lane Clovis, CA. 93619 11. Lanco General Contractors 5712 E Fountain \Yay Fresno, CA. 93727 12. Gostanian General Building Corp 427 \V Bedford Ave# 102 Fresno, CA. 93711 13. Cal Custom Builders Inc. 2020 Tulare St. Fresno, CA. 93721 14. T Noble .McBride General Contractor 12004 N \Villow Ave. Clovis, CA. 93619 15. Agee Construction Co Inc. 1601 9th St. Sanger, CA. 93657 37 ) \ / Print SUSPECTED CHILD ABUSE REPORT Reset Form To Be Completed by Mandated Child Abuse Reporters Pursuant to Penal Code Section 11166 cAsE NAME: ________ _ PLEASE PRINT OR TYPE CASE NUMBER· NAME OF MANDATED REPORTER ITmE MANDATED REPORTER CATEGORY (!) z -~~ REPORTER'S BUSINESS/AGENCY NAME AND ADDRESS Street Cily Zip DID MANDA TED REPORTER WITNESS THE INCIDENT? <oo:: ::JYES DNO a.<( wa. REPORTER'S TELEPHONE (DAYTIME) I SIGNATURE TODAY'S DATE a:: ( ) 1-z Ll LAW ENFORCEMENT ::J COUNTY PROBATION I AGENCY o::Q D COUNTY WELFARE I CPS (Child Protective Servk:es) 0~ ADDRESS Street Cily Zip I DATE/TIME OF PHONE CALL a..u w-o::!:!: lrEPHON) .... OFFICIAL CONTACTED· TmE mo z NAME (LAST, FIRST, MIDDLE) IBIRTHDATE OR APPROX. AGE rEX IETHNICITY ADDRESS Street Cily Zip TELEPHONE E ( ) .. u PRESENT LOCATION OF VICTIM I SCHOOL CLASS I GRADE ~> -.. 1-Gl oa. PHYSICALLY DISABLED? DEVELOPMENTALLY DISABLED? I OTHER DISABILITY (SPECIFY) PRIMARY LANGUAGE -t! > 0 OYES D NO DYES L1 NO SPOKEN IN HOME a. 0 ! TYPE OF ABUSE (CHECK ONE OR MORE) Gl IN FOSTER CARE? IF VICTIM WAS IN OUT -OF-HOME CARE AT TIME OF INCIDENT, CHECK TYPE OF CARE: c 0 DYES :::JDAYCARE L1 CHILD CARE CENTER a FOSTER FAMILY HOME L1 FAMILY FRIEND D PHYSICAL D MENTAL a SEXUAL ::I NEGLECT ::JNO :::J GROUP HOME OR INSTITUTION 0 RELATIVE'S HOME 0 OTHER (SPECIFY) RELATIONSHIP TO SUSPECT I PHOTOS TAKEN? DID THE INCIDENT RESULT IN THIS DYES ONO VICTIM'S DEATH? DYES ONO :JUNK en en NAME BIRTHDATE SEX ETHNICITY NAME BIRTHDATE SEX ETHNICITY ~~ I. 3. tiiii 2. 4. >en rn NAME (LAST, FIRST, MIDDLE) IBIRTHDATE OR APPROX. AGE JSEX IETHNICITY w j::: (I) z a:: :f ADDRESS Street Cily Zip lrMEPHrE BUSINESS PHONE <( a cnlr ( ) a. • <C c ~5 NAME (LAST, FIRST, MIDDLE) IBIRTHDATE OR APPROX. AGE I SEX IETHNICITY w o-_(I) > >I-z ..J w 0 a: ADDRESS Street Cily Zip lrMEP)ONE 1 rSINEY PHONE > ~ ~ ci SUSPECTS NAME (LAST, FIRST, MIDDLE) I BIRTHDATE OR APPROX. AGE I SEX IETHNICITY 1- 0 w ADDRESS Street Cily Zip TELEPHONE 0.. ( ) (I) :::J (I) OTHER RELEVANT INFORMATION z IF NECESSARY, ATTACH EXTRA SHEET(S) OR OTHER FORM(S) AND CHECK THIS BOX[} IF MULTIPLE VICTIMS, INDICATE NUMBER: 0 DATE I TIME OF INCIDENT I PLACE OF INCIDENT j::: <( ~ NARRATIVE DESCRIPTION (What victim(s) said/what the mandated reporter observed/what person accompanying the victim(s) said/similar or past incidenls involving the victim(s) or suspect) a:: 0 u. ~ 1-z w c u ~ u.i SS 8572 (Rev. 12/02) DEFINITIONS AND INSTRUCTIONS ON REVERSE , OOJI.OI submit a copy of this fonn to the Department of Justice (DOJ). The investigating agency is required under Penal Code Section 11169 to submit to DOJ a j Child Abuse Investigation Report Fonn SS 8583 if ( 1) an active investigation was conducted and (2) the incident was detennined notto be unfounded. WHilE COPY ·Police or Sheriffs Department; BLUE COPY -County Welfare or Probation Department; GREEN COPY-District Attorney's Office; YELLOW COPY -Reporting Party EXHIBIT C SELF-DEALING TRANSACTION DISCLOSURE FORM In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must disclose any self-dealing transactions that they are a party to while providing goods, performing services, or both for the County. A self-dealing transaction is defined below: "A self-dealing transaction means a transaction to which the corporation is a party and in which one or more of its directors has a material financial interest" The definition above will be utilized for purposes of completing this disclosure form. INSTRUCTIONS (1) Enter board member's name, job title (if applicable), and date this disclosure is being made. (2) Enter the board member's company/agency name and address. (3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the County. At a minimum, include a description of the following: a. The name of the agency/company with which the corporation has the transaction; and b. The nature of the material financial interest in the Corporation's transaction that the board member has. (4) Describe in detail why the self-dealing transaction is appropriate based on applicable provisions of the Corporations Code. (5) Form must be signed by the board member that is involved in the self-dealing transaction described in Sections (3) and (4). EXHIBIT C (1) Company Board Member Information: Name: Date: Job Title: (2) Company/Agency Name and Address: (3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to): (4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a): (5) Authorized Signature Signature: I Date: I 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as 2 of the day and year first hereinabove written. 3 4 ~~--~~~~~~~------ 5 6 I+=~~~~~~~~~~~~~~~~ 7 1+---~~~--~~~~-=~~-------- 8 ~~~~~L--r~~--~~~~--------- 9 10 DATE: 5 ilz.IIS 11 12 13 14 APPROVED AS TO LEGAL FORM 17 FOR ACCOUNTING USE ONLY: 18 19 ORG No.: Account No.: Requisition No.: 20 FCMC 06/11 DOCUMENT6 21 22 23 24 25 26 27 28 3451 7295 1201500009 -8- ATTEST: BERNICE E. SEIDEL, Clerk Board of Supervisors By \v\.~~dsb~ Deputy :-_.....:....-- --\ -~ -:: APP!YED AS fP ACCOUNTING FORM di£,t~'L:!tt~ Auditor-Controller/Treasurer-Tax Collector