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HomeMy WebLinkAbout32207Agreement No. 15-370 INTERLOCAL AGREEMENT BETWEEN THE CITY OF FRESNO and COUNTY OF FRESNO (ALL OF FRESNO COUNTY, STATE OF CALIFORNIA) EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2015 LOCAL SOLICITATION . This Agreement, which Incorporates GMS Application Number BJA-2015-4167 including Certifications and Assurances, is made and entered into this .1.1!h._ day of August , 2015, by and between the County of Fresno, acting by and through its governing body the County Board of Supervisors hereinafter referred to as COUNTY, and the City of Fresno, ~cling by and through its governing body, the City Council, hereinafter referred to as CITY, all of Fresno County, State of California, witnesseth: WHEREAS, this Agreemenf.is made under the authority of Section g3o through 930.6 of the Government Code; and · WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments only from current Edward Byrne Memorial Justice Assistance Grant Program ('JAG") revenues annually appropriated and available to that partY; and WHEREAS, each governing body finds that the performance of this Agreement is in the b~st interests of all parties, that the· undertaking will benefit the P.Ublic, and that the division of costs/allocation of funds fairly divides JAG funding arid compensates the performing partY for the. services or functions under this Agreiiment; and· · WHEREAS, the County of Fresno is a disparate jurisdiction. Allocation amounts for dlsparat~ jurisdictions appearing _on the 2015 JAG allocation lis! are suggested amounts based on 'f"hat each jurisdiction would have been eligible to receive if there was no identified ~isparity. Disparate jurisdictions are responsible for deterrniriihg individual allocations and documenting individual allocations In the MOU. The suggeste~ allocation amounts were as follows: the CITY ·an amount of $202,399 and the COUNTY an amount of $59,746; and · . WHEREAs·, jurisdictions certified as disparate· must Identify a "fiscal agent that will submit a joint ·application for the total eligible allocation and who will be responsible for oversight of subawardee spending and monitoring of specific outcomes and benefits attributable to use of funds, and up to 10 percent of the JAG award funds may be used for costs associated with administering JAG funds; and WHEREAS, the CITY, and COUNTY, believe it to be In th~lr best interests to allocate the JAG funds as suggested on the 2015 JAG allocation noted above. NOW THEREFORE, in consideration of the above recitals which are contractual in nature, and of the mutual promises contained h_erein, the C!JUNTY and CITY agree as foliows: Section 1. The CITY and COUNTY have agreed that the CITY will act as Fiscal Agent for purposes of the FY 2015 JAG. The CIT:V, and COUNTY have agreed neither P?rtY will. seek cqsts assoclatea with administering JAG fUnds. Contingent upon funding be1ng available, CITY 1 agrees to allocate funding to the COUNTY in the amount of $59,746 from the FY 2015 JAG funds. Section 2. COUNTY and CITY agree to use funds for the JAG until expiration of the FY 2015 JAG term, whereupon any unused funds shall be remitted to the US DOJ-BJA, consistent with Program requirements. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the California Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the California Tort Claims Act. Section 5. The CITY and COUNTY agree to comply with all requirements of the Edward Byrne Memorial Justice Assistance Grant Program (42 U.S.C. 3751(a)), and in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the OJP Financial Guide. The COUNTY agrees to provide the CITY, as Fiscal Agent, with all required financial reporting within 30 days after the end of each quarter and semi-annual programmatic reporting information no later than the 30 days following the end of each six-month period, in a format approved by the CITY. Section 6. The parties are acting in an independent capacity. Each of the parties agrees that it, including any and all of its officers, agents, and/or employees, shall have absolutely no right to employment rights and benefits available to the other party's employees. Each party shall be solely liable and responsible for providing to, or on behalf of, its own officers, agents, and/or employees all legally and contractually required employee benefits. In addition, each party shall be solely responsible and save the other party harmless from all matters relating to payment of each party's employees, including, but not limited to, compliance with applicable social security withholding and all other regulations governing such matters. Further and without limitation, each party to this' Agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable for any civil liability that may· arise from the furnishing of the services by the other party. Section 7. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. · Section 8. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein. Further, this Agreement shall not create any rights in any party not a signatory hereto. · Section 9. Any and all notices between the parties provided for or permitted under this Agreement or by law shall be in writing and shall be deemed duly served when personally delivered to each party, or in lieu of such personal service, when deposited in the United States Mail, postage 2 prepaid, addressed to each party at the address provided on the signature page of this Agreement. Section 10. Each party shall at any time during business hours, and as often as each party may reasonably deem necessary, make available to each other for examination all of its records and data with respect to the matters covered by this Agreement for a period of three (3) years following JAG expiration. Section 11. The provisions of this Agreement are severable. The invalidity, or unenforceability of any one provision in this Agreement shall not affect the other provisions. Section 12. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any party, but rather by construing the terms in accordance with their generally accepted meaning. Section .13. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all previous agreements, negotiations, proposals, commitments, writing, advertisements, publications, and understandings of any nature whatsoever unless expressly included in this Agreement. Section 14. Each party represents that it and the person signing on its behalf has full authority to execute and enter into this Agreement. This Agreement is subject to ratification by the approval of the Fresno City Council, and the Fresno County Board of Supervisors. Ill Ill Ill 3 if . IN WI"T:NESS WHEREOF, the parties hdreto have executed this Agreement in Fresno ';'County, California as of the day and year first he~einabove written. !j ' it' CITY OF FRESNO . . . ;;, By:--:!-~-,...~~~:..,:.,· :---- BruceRudd, CityManager City of Fresno ·!i il!ATTEST: 1\YVONNE SPENCE j 1City Clerk · !:w ~d6Jeiliduv : · Deputy. g j:;.(o /:2DIC:: :i'APPR.OVED ASTO FORM: !:DOUGLAS T. SLOAN 1!-; " . \iCityA y ilAddress: i fcity of Fresno \!,Attn: Chief Jerry Dyer 'Fresno Pbliee Department i 2323 Mariposa Street fresno, CA 93721 ATTEST: BERNICE E. SEIDEL, Clerk Board ofSuper.tisors REVIEWED & RECOMMENDED FOR APPROVAL: By:~~ #l. MargaretMims, Sheriff-Coroner APPROVED .AS TO LEGAL FORM: DANIEL C; CEDERBORG . . Count Counsel APPROVED AS TO AC FORM Vicki·Crow, C.P.A. Auditor-Controllerrrreasurer-Tax-Collector By: Uv., . .q~· Address: County of Fresno Attn: Margaret Mims, Sheriff-Coroner Fresno County Sheriff's Department 2200 Fresno Street. Fresno, CA 93711 I tBy Jaw, th~ Fresno City Attorney's Office may only advise qr approve th<l form of. contracts or legal documents on ; behalf.of iis clients. It may not aqvise o.r approve the form of: contracts or legal document on behalf ofotherparties. i pur view of this document was conducted solely fr_om the legal perspective of our client. Our approval as to th!' form . of this document was offe~d. solely for the benefit of our client. Other parties should not rely on this approval and 'should seek.review and approval by th'eir own respective aHorney(s). ~~ 4 • •• . , :• I I ·, ' Revised Exhibit A-1 FY 2015-2016 Budget and Tasks REVISED EXHIBIT A-1 , , . ·.. ·.· / ... Qty . ·cost COUNTY Fresno County Sheriff's Office Reserve Officers 4,253.5hrs X (23.51 per hr) Total Fresno County Department of Behavioral Health Mental Health Field Workers Salary/Fringe Operating Costs Facilities/Equipment Liability Insurance and Audits Computer Costs Total CLOVIS COUNTY TOTAL City of Clovis Police Department 1 100,000.00 Crime Analysts I salary with fringe 1 97,403.00 Hard ware and software necessary for data collection and sharing, and training 1 9,000.00 25,000.00 Video Policing Program 1 CLOVIS TOTAL CITY City of Fresno Police Department Crime Analysts Salary/Fringe Public Engines Annual Subscription (all LE agencies in Fresno County) Data Integration (Programmer OT, Hardware/Software) Coplink Annual Subscription Prisoner Transport (2 Cadet ll's Salary/Fringe) Mental Health Training (Tuition and OT for all LE agencies) Video Policing/Body Cameras (EquipmenUService) CITY TOTAL Small Cities Video Policing (Coalinga, Firebaugh, Fowler, Huron, Kingsburg, Kerman, Mendota, Orange Cove, Parlier, Reedley, Sanger & Selma)12@ $10,000 ea. Total ----------- 6 67,823.00 1 100,980.00 1 70,000.00 1 30,000.00 2 45,000.00 1 150,000.00 1 150,000.00 1 120,000.00 ····· Funding Cycle 3 100,000.00 100,000.00 210,000.00 87,500.00 17,500.00 17,500.00 17,500.00 350,000.00 450,000.00 97,403.00 9,000.00 25,000.00 131,403.00 406,941.00 ------ 100,980.00 70,000.00 30,000.00 90,000.00 150,000.00 150,000.00 997,921.00 120,000.00 1,699,324.00 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT. SUSPENSION. AND OTHER RESPONSIBILITY MATTERS !DIRECT RECIPIENT! As required by Executive Order 12549. Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.51 0 A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE !GRANTEES OTHER THAN INDIVIDUALS! As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice Office of Justice Programs ATTN: Control Desk 810 Seventh Street, N.W., Washington, D.C. 20531 Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check_ if there are workplaces on file that are not identified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check_ if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workpla ce Act of 1988, and imp lemented at 28 CFR Part 67, Subpart F , for grantees , as defined at 28 CFR Part 67; Sections 67 .615 and 67 .620 A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution , di spensing , possess ion , or use of a c ontrolled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a v iolation occurring during the conduct of any grant activity , I will report the conviction , in writing , with in 10 ca lendar days of the conviction , to : Department of Justice Office of Justice Programs ATTN : Control Desk 81 0 Seventh Street, N. W ., Washington , D.C. 2053 1 As the duly authorized representative of the applicant, I hereby certify that the applicant will comply w ith the above certifications . 1. Grantee Name and Address: County of Fresno; 2281 Tulare Street; Fresno, CA 93721 2 . Application Number and/or Project Name: Edward Byrne Memorial Justic e Assistance Grant (JAG) Program FY 2015 Local Solicitation 3. Grantee IRSNendor Number 94-6000512 ------------------------------------- 4 . Type/Print Name and Title of Authorized Representative Deborah A. Poochigian , Chariman Board of Supervisors ~a . s 5. Signature OJP FORM 4061/6 (3-91 ) REPLACES OJ ORM S 4061 /2, 4061 /3 AND 061 /4 W HI CH ARE O BS OLETE. OFFICE O F J UST ICE PR OGRAM S BJ A NI J OJJDP BJS OVC ATTEST: BERNICE E. SE IDE L, Clerk Board of Supe rviso rs By ~$~ ~~9:f' Dep uty DISC L OSURE OF L OBBYING ACTIVITIES A pprov ed by OM B 0348-0046 Com plete th is form to disclose lobbying activ ities pursua nt to 31 U.S.C. 1352 (See reverse fo r pub lic burden disclosure.) 1 . Type of Federal Action : 2 . Status of Fede ra l Action: 3 . Report Type: [}] a . contract b. gra nt 0 a. bid /offer/appl ication [!] a . in itial fi ling b. in itial award b . materi al chan ge c. coope rati ve ag ree ment c. post-award For Material Change Only: d. loan e. loan guaran tee f . loan insu rance 4 . Name and Address of Reporti ng Entity: 0 Prime [ZJ Subawardee County of Fresno 2281 Tulare Street Fresno, cA 93721 Tier , If known : Congressional District, if kn own : 16 6. Federal Department/Agency: U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance 8 . Federal Action Number, if known : 10 . a. Name and Address of Lobbyi ng Reg istrant (if Individual. last n ame. first name. Mf ): Alcalde & Fay Government and Public Affairs R. Trace Roller 2111 Wilson Boulevard, 8th Floor Arlington, Virginia 22201 11 lnloonllian r~ trvough lhla form 1o Ol.llhotlzed by tao 31 u.s.c. -. • 1352. Tl"il dloc:looure o( lotCylng dvllles Is a rNietlal ~181ion o( IICC upon wNdl ..U.nc:e wu pi-' by the u.r abcMI when lhla nn-. was made or enl8ted lnlo. Thil diodooure lo '*!Uir.d puwuant 10 31 U.S.C. 1362.. TIH inlormrion will be ~ 10 lhe Congren -..Himuolly ond wll be •••looble for pUJiic "'"'*"""· Nry ponon who 1 .. 11 lo ftle lhe required diootlooure aheM be ~ 1o a cMI penalty d nolleu 11111 $10.000 ond not more than $100.000 for each u:h fallln. Federal Use Only: year qua rter ~~~~J~ date of last re port ______ ..:..1 5. If Reporti ng Entity i n No. 4 i s a Subawardee, Enter Name and Address of Prime : City of Fresno 2600 Fresno Stree t Fresno, CA 93721 Congressional Di strict, If known : 7. Fede ral Pr ogram Name/Descri ption: Edward Byrne Mem orial Justi ce Assistance Grant (JAG) P rogram FY 20 I S Local Solicitation CFDA Number , if applicable : _1_6._7_38 ___ _ 9 . Award A mount, if known : $ 59,476.00 b . Individuals Performing Services (including a ddress if different from No . 10a) (last name. first name. Ml): If I I 1'1 [') I • I Pri ntName: DEBORAH A POOCHIGIAN Title : Chairman B oard of Supervisors Telephone No .: (5 59) 600-5001 Date: I 'i/lll /5 I Authorized for Local Reprcx/uction S tandard Fonn LLL (Rev . 7-97) ATTEST: BE RNICE E . SEIDEL, Clerk Board of Supervisors By ~~ ~sb o-.p Deputy STANDARD ASSURANCES OMB APPROVAL NO. I 121-0140 EXPIRES 06/30 /2009 The Applicant hereby assures and certifies c omplian ce with all applicable Federal statutes , regulations, policies, guidelines, and requirements, including OMB Ci rculars A-21 , A-87, A -1 02, A-ll 0, A-122, A- 133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specificall y assures and certifies that: I. It has the legal authority to apply for federal assistance and the in stituti o nal , managerial, and financial capability (in c lu ding funds s ufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in thi s app lication. 2. It will establi sh safeguards to prohibit employees from using their pos itions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It w ill give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financia l assistance. 4. It will comply w ith all lawful requirements imposed by the awarding agency, s pecifically including any applicable reg ulations, s uch as 28 C.F .R . pts. 18 , 22, 23 , 30, 35 , 38 , 42, 61 , and 63 , and the award term in 2 C.F .R. § 175 .15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section I 06 of the National Historic Preservation Act of I966 (16 U.S.C . § 470), Ex. Order 11593 (identificatio n and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§ 469 a-1 et seq.), and the National E n viro nmental Policy Act of 1969 ( 42 U .S.C. § 4321 ). 6. It will compl y (and will require any subgrantee s or contractors to comply) with any applicable statutoril y -imposed nondi sc rimination requirements , which may include the Omnibus Crime Control a nd Safe Streets Act of 1968 (42 U .S.C. § 3789d); the Victims ofCrime Act (42 U.S.C. §1 0604(e)); The Juvenile Justice and Delinquency Prevention Act of2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S .C. §7 94); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 1213 1-34); the Education Amendments of 1972 (20 U.S.C. §§1681 , 1683 , 1685 -86); and the Age Di scriminati on Act of 197 5 (42 U.S.C. §§ 610 1-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organi zations). 7 . If a governmental entity- a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons disp laced as a res ult of federal and federall y-assisted programs ; and b) it wi ll comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain po litical activities of State or local government employees whose pr incipal employment is in connection ctivity financ.ed in who le or in part by federal assistance. ATTEST: BERNICE E. SE IDEL, C lerk Board of Supervisors By Su.$0..t6? 6A sh ~ De put Disclosure of Pending Applications Applicant Name: County of Fresno, Sheriff's Office Title: Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2015 Local Solicitation The County of Fresno, Sheriff's Office does not have pending applications for federal funding nor indirect applications that include requests for funding to support the same project being proposed under this solicitation. Applicant Name: County of Fresno, Sheriff's Office Title: Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2015 Local Solicitation Top five project identifiers: Terrorism Preparedness, Surveillance, Counter Terrorism, Officer Safety and Equipment-Video/ Audio ' Abstract: Criminal justice programs have become increasingly dependent on the award of grant funds to augment many basic law enforcement needs. A portion of the funds will be utilized to support the explosive devise mitigation needed for continued use in identifying, rendering safe and/or disposing of explosive materials encountered for both criminal and non-criminal responsibilities for the Sheriffs Explosive Ordnance Disposal (BOD) unit's. The remainder of the grant funds will afford the purchase augment the Video Infrastructure Protection Program (VIPP). The VIPP is a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. I Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2015 Local Solicitation County of Fresno Sheriff Office's Program Narrative The Fresno County Sheriff-Coroner's Office is a full Service Law Enforcement Agency with a tradition of providing professional law enforcement services to the people of Fresno County including both metropolitan and rural policing. The varied law enforcement services includes patrol, investigations, crime scene evaluation, emergency and disaster operation management, search and rescue operations, prevention and intervention programs, court services, detention and rehabilitation programs. The Sheriff is the Mutual Aid Coordinator for all law enforcement agencies within Fresno County. The State Department of Finance estimates the total population of Fresno County will be 801,838 for 2015 making it the eleventh most populous county in California. Fresno County consists of6,000 square miles of Central California with a diversity of terrain that varies from open farm lands of the western county to rugged mountain peaks of over 11,000 feet to the East in the Sierra Nevada mountain range. The Sheriffs Office operates three detention facilities that house and care for a maximum population of 3,478 inmates. The Sheriffs Office delivers field services to county residents from four rural substations, which utilize Community Oriented Policing methods to better serve the community. The Coroner is mandated to determine manner and cause of death; to inquire into the circumstances of unusual or unattended deaths; homicides, suicides and accidental deaths; deaths due to contagious disease; deaths in prisons or jails and state mental facilities; to identify the deceased and notify next of kin; and to act as the County burial authority in burying the indigent or abandoned dead. 1 Criminal justice programs have become increasingly dependent on the award of grant funds to augment many basic law enforcement needs. As State and Federal funds continue to decline, local agencies struggle to fund law enforcement programs related to criminal justice. The lack of funding for law enforcement equipment becomes a greater concern for citizen safety as well as officer safety. A portion of the 2015 JAG grant funds will be utilized in support of explosive devise mitigation needed for continued use in identifYing, rendering safe and/or disposing of explosive materials encountered for both criminal and non-criminal responsibilities for the Sheriffs Explosive Ordnance Disposal Unit (EOD). The remainder of the 20 IS JAG grant funds will be utilized to augment the Fresno County Sheriff Office's Video Infrastructure Protection Program (VIPP). The VIPP is a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. As necessary, a portion of funds will be utilized to procure additional surveillance camera equipment, radios, related technical equipment and installation costs to expand the functional use of the currently developed video system that is also receiving some assistance from the State Homeland Security Protection program. 2 BUDGET NARRATIVE County of Fresno The provision of funding for the Edward Byrne Memorial JAG Formula Program 2015 Local Solicitation will enable the Fresno County Sheriff-Coroner's Office to enhance law enforcement programs to purchase supplies for the Explosive Ordnance Disposal (EOD) unit and equipment for the Video Infrastructure Protection Program (VIPP). Supplies: This provision of funding will enable the Fresno County Sheriff-Coroner's Office to purchase explosives, miscellaneous supplies, equipment and tools in support of explosive device mitigation for the EOD unit. The EOD Unit conducts training on a regular basis, which requires the use of explosives to maintain the required expertise needed to work in the explosive ordnance environment. Explosives are also needed for the detonation of suspected devices out in the field. The public generally reports these devices to law enforcement. The Fresno Sheriffs Office provides an EOD response to most of the agencies within the county as well as other agencies outside the county. The replacement of explosives is an ongoing endeavor needed to insure the safe and efficient disposition of explosives is conducted in a manner that provides protection and security to the public. This ongoing training also requires the replacement of certain pieces of equipment and supplies, which may be damaged, destroyed, or used during the training exercises. A portion of the funds will be utilized to augment the VIPP to purchase cameras, radios, related technical equipment and installation costs in order to expand the functional use of the video system for the VIPP Program. The VIPP is a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County (dams, power facilities, government buildings, major Page I of2 agriculture sites .. ) as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. Page 2 of2 A. Personnel -List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is 75.50% should be shown as 75.50) To View an Example. Click Here PERSONNEL (FEDERAL) Computation Name Position Cost Salary Basis Percentage ofTime Length of Time Year FEDERAL TOTAL PERSONNEL NARRATIVE <FEDERAL) -·------------- $0 $0 PERSONNEL (NON-FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year . $0 NON-FEDERAL TOTAL $0 PERSONNEL NARRATIVE (NON-FEDERAL) TOTAL PERSONNEL! B. Fringe Benefits-Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7.65% should be shown as. 0765) To View an Example, Click Here FRINGE BENEFITS (FEDERAL) Computation Description Cost Base Rate FEDERAL TOTAL FRINGE BENEFITS NARRATIVE <FEDERAL) $0 $0 FRINGE BENEFITS (NON-FEDERAL) Computation Description Cost Base Rate $0 NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE !NON-FEDERAL) TOTAL FRINGE BENEFITS I C. Travel-Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. IdentifY the location of travel, if known; or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the "ContractuaVConsultant" category. To View an Example, Click Here TRAVEL (FEDERAL) Purpose of Travel Location Item Cost Rate TRAVEL NARRATIVE (FEDERALl Basis for Rate Computation Number of Number Quantity People Trips ---------- Cost Cost FEDERAL TRAVEL (NON-FEDERAL) Purpose of Travel Location TRAVEL NARRATIVE CNON-FEDERAL) Item Meals Local Travel Cost Rate Basis for Rate Computation Number of Number Quantity People Trips Cost NON-FEDERAL TOTAL TRAVELI -------------------- Cost D. Equipment-List non-expendable items that are purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used. To View an Example, Click Here EQUIPMENT (FEDERAL) Computation Item Cost Quantity Cost $0 FEDERAL TOTAL $0 EQUIPMENT NARRATIVE (FEDERAL) --------- EQUIPMENT (NON-FEDERAL) Computation Item Cost Quantity Cost $0 NON-FEDERAL TOTAL $0 EQUIPMENT NARRATIVE CNON-FEDERAL) TOTAL EQUIPMENT~ ~----------------------------- E. Supplies-List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. To View an Example. Click Here SUPPLIES (FEDERAL) Computation Supply Items Cost Quantity/Duration Cost FEDERAL TOTAL SUPPLIES NARRATIVE (FEDERAL) $0 $0 E. Supplies-List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any_materials that are expendable or consumed during the course of the project. To View an Example. Click Here SUPPLIES (FEDERAL) Computation Supply Items Cost Quantity/Duration Cost Supplies to support the Explosive Ordnance Disposal Unit I $9,476.00 Supplies to support teh Video Infrastructure Protection Program I $50,000.00 FEDERAL TOTAL SUPPLIES NARRATIVE CFEDERAL) $9,476 $50,000 $59,476 A portion of the grant funds will be utilized in support of explosive devise mitigation needed for continued use in identifying, rendering safe and/or disposing of explosive materials encountered for both criminal and non-criminal responsibilities. The remainder of the grant funds will afford the ongoing Video Infrastructure Protection Program; a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. -------"-------- SUPPLIES (NON-FEDERAL) Computation Supply Items Cost Quantity/Duration Cost . $0 NON-FEDERAL TOTAL $0 SUPPLIES NARRATIVE (NON-FEDERAL\ TOTAL SUPPLIES I $59,4761 F. Construction-Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Minor repairs and renovations should be classified in the 11 0ther" category. Consult with the program office before budgeting funds in this category. To View an Example. Click Here CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOTAL CONSTRUCTION NARRATIVE (FEDERAL) $0 CONSTRUCTION (NON-FEDERAL} Purpose Description of Work Cost NON-FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTION' -------- G. Consultants/Contracts-Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of$450 per day or $56.25 per hour require additional justification and prior approval from OJP.To View an Exam ole. Click Here CONSULTANT FEES (FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity 8 HourD!l}'_ SUBTOTAL CONSULTANT FEES NARRATIVE IFEDERALl $0 $0 CONSULTANT FEES (NON-FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity . 8 Hour Day $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE INON-FEDERALl Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULT ANT EXPENSES (FEDERAL) Purpose of Travel Location Item Cost Rate Meals CONSULTANT EXPENSES NARRATIVE (FEDERAL) ---------------------------- Basis for Rate Computation Number of Number People Trips, Quantity Cost ------------ Cost CONSULTANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Item Cost Rate Meals CONSULTANT EXPENSES NARRATIVE <NON-FEDERAL) Basis for Rate Computation Number Quantity People Cost Cost TOTAL CONSULTANTS I --------------------- Contracts:_Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of$100,000. A sole source contract may not be awarded to a commercial organization that is ineligible to receive a direct award. CONTRACTS (FEDERAL) Item Cost FEDERAL TOTAL $0 CONTRACTS NARRATIVE (FEDERAL> --------------------------------- CONTRACTS (NON-FEDERAL) Item Cost ' NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE INON FEDERAL\ - TOTAL CONTRACTS $0 TOTAL CONSULTANTS/CONTRACTS $0 ------------------------ H. Other Costs-List items (e.g., rent (arms-length transaction only ), reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months to rent. The basis field is a text field to describe the quantity such as square footage, months, etc. To View an Example, Click Here OTHER COSTS (FEDERAL) Computation Description Cost Quantity Basis Cost Length of Time $0 FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (FEDERALl -----·--- OTHER COSTS (NON-FEDERAL) Computation Description Cost Quantity Basis Cost Length of Time . $0 NON-FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (NON-FEDERAL) TOTAL OTHER COSTS I --------------------- I. Indirect Costs-Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed. negotiated agreement ), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency , which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. (Note: Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73) To View an Example. Click Here INDIRECT COSTS (FEDERAL) Computation Description Cost Base Rate FEDERAL TOTAL INDIRECT COSTS NARRATIVE <FEDERAL) $0 $0 ------------------ INDIRECT COSTS (NON-FEDERAL) Computation Description Cost Base Rate $0 NON-FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (NON-FEDERAL) TOTAL INDIRECT COSTS' ----------------------· --------------------------------------- Budget Summary-When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Federal Request Non-Federal Amounts Total A. Personnel $0 $0 $0 B. Fringe Benefits $0 $0 $0 C. Travel $0 $0 $0 D. Equipment $0 $0 $0 E. Supplies $59,476 $0 $59,476 F. Construction $0 $0 $0 G. Consultants/Contracts $0 $0 $0 H. Other $0 $0 $0 Total Direct Costs $59,476 $0 $59,476 I. Indirect Costs $0 $0 $0 TOTAL PROJECT COSTS $59,476 $0 $59,476 Federal Request $59,476 Non-Federal Amount $0 Total Project Cost $59,476 Public Reporting Burden Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time to complete and file this application is four (4) hours per application. ffyou have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs, Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503.