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HomeMy WebLinkAbout321721 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Agreement No.15-240 AGREEMENT THIS AGREEMENT is made and entered into this J6th day of June,2015, by and between the COUNTY OF FRESNO,a Political Subdivision of the State of California,hereinafter referredto as "COUNTY",and Boysand Girls Clubs of Fresno County, a Private Non-Profit Corporation,whose address is5130 East Clinton Way,Fresno,CA,93727,hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, COUNTYis a recipient of one-time State of California Community Recidivism Reduction Grant (CRRG)monies to fund community recidivism and crime reduction services as defined in California Penal Code Section 1233.10 and that include,but are not limited to, delinquency prevention,homelessness prevention,and reentry services;and WHEREAS,CONTRACTOR is qualified and willing to provide such services pursuant to the terms and conditions of this Agreement. NOW,THEREFORE,in consideration of their mutual promises,covenants and conditions,hereinafter set forth,the sufficiency of which is acknowledged,the parties agree as follows: 1.SERVICES A.CONTRACTOR shall perform all services and fulfill all responsibilities as specified in Exhibit "A",COUNTY'S Request for Proposal No.952-5330 and Addendum No.One (1)thereto,(collectively,the "Revised RFP")and Exhibit "B",CONTRACTOR'S Response tosaid Revised RFP dated February 25,2015 ("Response"),both of which are attached hereto and incorporated herein by reference. B..CONTRACTOR shall provide COUNTY monthly service activity reports in a format agreed upon by COUNTYand CONTRACTOR. 2.TERM This Agreement shall become effective on July 1,2015 and shall terminate on June 30,2016. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3-TERMINATION A. Non-Allocation of Funds -The terms of this Agreement,and the services to be provided thereunder,are contingent on the approval offunds by the appropriatinggovernment agency.Should sufficientfunds not be allocated,the services provided may be modified,or this Agreement terminated,at any time by giving the CONTRACTORthirty(30)days advance written notice. B.Breach of Contract -The COUNTY may immediately suspend or terminate this Agreement in whole or in part,where in the determination of the COUNTY there is: 1) An illegal or improper use of funds; 2) A failure to comply with any term of this Agreement; 3) A substantially incorrect or incomplete report submitted to the COUNTY; 4)Improperly performed service. In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any breach of this Agreement or any default which may then exist on the part of the CONTRACTOR.Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or default.The COUNTYshall have the rightto demand of the CONTRACTOR the repayment to the COUNTY of any funds disbursed to the CONTRACTOR under this Agreement,which in the judgment of the COUNTY were not expended in accordance withthe terms of this Agreement.The CONTRACTOR shall promptly refund any such funds upon demand. C.Without Cause -Under circumstances other than those set forth above, this Agreement may be terminated by COUNTY upon the giving of thirty (30)days advance written notice of an intention to terminate to CONTRACTOR. 4.COMPENSATION/INVOICING:COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation as follows:Four Thousand One Hundred Sixty- Six Dollars and Sixty-Seven Cents ($4,166.67)each month upon submission of monthly activity reports as described in Exhibit B.CONTRACTOR shall submit monthly invoices to the County of -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Fresno Administrative Office at 2280 Tulare Street,Room 304,Fresno,CA 93721. In no event shall services performed under this Agreement be in excess of Fifty Thousand Dollars ($50,000)during the term of this Agreement.Itis understood that all expenses incidental to CONTRACTOR'S performance of services under this Agreement shall be borne by CONTRACTOR.COUNTY shall remit payment for services within thirty (30)days of receipt of service activity report as described in Exhibit B and service invoice. 5.INDEPENDENT CONTRACTOR:In performance of the work,duties and obligations assumed by CONTRACTOR under this Agreement,itis mutually understood and agreed that CONTRACTOR,including any and all of the CONTRACTOR'S officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent,servant,employee,joint venturer,partner,or associate of the COUNTY.Furthermore,COUNTY shall have no right to control or supervise or direct the manner or method by which CONTRACTOR shall perform its work and function. However,COUNTY shall retain the right to administer this Agreement so as to verify that CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof. CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the rules and regulations,if any,of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor,CONTRACTOR shall have absolutely no right to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits.Inaddition,CONTRACTOR shall be solely responsible and save COUNTY harmless from all matters relating to payment of CONTRACTOR'S employees,including compliance with Social Security withholding and all other regulations governing such matters.Itis acknowledged that during the term of this Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this Agreement. 6.MODIFICATION:Any matters of this Agreement may be modifiedfrom time 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 to time bythe written consent of all the parties without,in any way,affecting the remainder. 8.NON-ASSIGNMENT:Neither party shall assign,transfer or sub-contract this Agreement northeir rights orduties underthisAgreement without the prior written consentofthe other party. 9. HOLDHARMLESS:CONTRACTOR agrees to indemnify,save,hold harmless,and at COUNTY'S request,defend the COUNTY,its officers,agents,and employees from any and all costs and expenses,damages,liabilities,claims,and losses occurring or resulting to COUNTY inconnection with the performance, or failure to perform,by CONTRACTOR,its officers,agents,or employees under thisAgreement, and from anyand all costs and expenses,damages,liabilities,claims,and losses occurring or resulting toany person, firm,or corporation whomay be injured ordamaged by the performance,or failure to perform, of CONTRACTOR, its officers,agents,or employees under this Agreement. 10.INSURANCE Without limiting the COUNTY'S rightto obtain indemnification from CONTRACTOR orany third parties,CONTRACTOR,at itssole expense, shall maintain in full force and effect,the following insurance policies or a programofself-insurance,including but not limited to, an insurance pooling arrangement orJoint PowersAgreement(JPA)throughout the term of the Agreement: A.Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000)per occurrence and an annualaggregate of Two Million Dollars ($2,000,000).This policy shall be issuedona per occurrence basis.COUNTY may require specific coverages including completed operations,products liability,contractual liability, Explosion-Collapse-Underground,fire legal liability orany other liability insurance deemed necessary because ofthe nature ofthis contract. B.Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of notless than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred -4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Thousand Dollars ($500,000.00)peraccidentand for property damages ofnotless than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of FiveHundred Thousand Dollars ($500,000.00). Coverage should includeowned and non-owned vehicles used in connection with this Agreement. C.Professional Liability IfCONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,M.F.C.C.)in providing services, Professional Liability Insurance with limits ofnotless than One Million Dollars ($1,000,000.00)per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D.Worker's Compensation A policy ofWorker'sCompensation insurance as may be required bythe California Labor Code. CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming the Countyof Fresno, its officers,agents, and employees,individually and collectively,as additional insured,but only insofar as the operationsunderthis Agreement are concerned.Such coverage for additional insured shall applyas primary insurance and any other insurance,orself-insurance, maintained by COUNTY,its officers,agents and employees shallbe excess only and not contributing with insurance provided under CONTRACTOR'S policies herein. This insurance shall not be cancelled or changed withouta minimum of thirty (30)days advance written notice given to COUNTY. Within Thirty (30)days from the date CONTRACTOR signs and executes this Agreement,CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all ofthe foregoing policies,as required herein,tothe County ofFresno,(Name and Address ofthe official who will administer this contract), stating that such insurance coverage have been obtained and are in full force; that the County of Fresno,its officers,agents and employees will notbe responsible for any premiums onthe policies;thatsuch Commercial General Liability insurance names the Countyof Fresno,its officers,agents and employees,individually and collectively,as additional insured,but only insofar as the operations under this Agreement are -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 concerned;that such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by COUNTY, its officers,agents and employees, shall be excess only and not contributing with insurance provided under CONTRACTOR'S policies herein;and that this insurance shall not be cancelled or changed without a minimum ofthirty (30) days advance,written notice given to COUNTY. In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein provided,the COUNTY may, in addition to other remedies itmay have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be issued by admitted insurers licensed to do business in the State of California,and such insurance shall be purchased from companies possessing a current A.M.Best,Inc. rating of A FSC VII or better. 11. AUDITS AND INSPECTIONS:The CONTRACTOR shall at any time during business hours,and as often as the COUNTY may deem necessary,make available to the COUNTY for examination all of its records and data with respect to the matters covered by this Agreement.The CONTRACTOR shall,upon request by the COUNTY, permit the COUNTYto audit and inspect all of such records and data necessary to ensure CONTRACTOR'S compliance with the terms of this Agreement. If this Agreement exceeds ten thousand dollars ($10,000.00),CONTRACTOR shall be subject to the examination and audit of the Auditor General for a period of three (3)years after final payment under contract (Government Code Section 8546.7). 11. NOTICES:The persons and their addresses having authority to give and receive notices under this Agreement include the following: COUNTY CONTRACTOR COUNTY OF FRESNO BOYS &GIRLS CLUBS OF FRESNO COUNTY County Administrative Office 540 North Auqusta 2280 Tulare Street.Room 304 Fresno.CA 93701 Fresno,CA 93721 Any and all notices between the COUNTY and the CONTRACTOR provided for or permitted under this Agreement or by lawshall be in writing and shall be deemed duly -6- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 served when personally delivered tooneofthe parties,or in lieu ofsuch personal services,when deposited in the United States Mail,postage prepaid,addressed tosuch party. 12.GOVERNING LAW:Venue forany action arising outofor related tothis Agreement shall onlybe inFresno County,California. The rights and obligations ofthe parties and all interpretation and performance of this Agreement shall be governed in all respects by the laws oftheStateof California. 13.DISCLOSURE OF SELF-DEALING TRANSACTIONS This provision is only applicable if the CONTRACTOR is operating as a corporation (a for-profit or non-profit corporation)or if during the term ofthe agreement,the CONTRACTOR changes its status to operate as a corporation. 14.Members of the CONTRACTOR'S Board of Directors shall disclose any self- dealing transactions that they are a party to while CONTRACTOR is providing goods or performing services under this agreement.A self-dealing transaction shall mean a transaction to which the CONTRACTOR isa party and in which one or moreof its directors has a material financial interest.Members of the Board of Directors shall disclose any self-dealing transactions that theyare a party to by completing and signing a Self-Dealing Transaction Disclosure Form,attached hereto as Exhibit Cand incorporated herein by reference,and submitting it tothe COUNTY prior to commencing with the self-dealing transaction or immediately thereafter. 15.ENTIRE AGREEMENT:This Agreement constitutes the entire agreement between the CONTRACTOR and COUNTY with respect to the subject matter hereofand supersedes all previous Agreement negotiations,proposals,commitments,writings, advertisements,publications,and understandings of any nature whatsoever unless expressly included in this Agreement.In theeventofany inconsistency in interpreting the documents comprising this Agreement,the inconsistency shall be resolved by giving precedence in the following order of priority:(1)the text of this Agreement (excluding COUNTY'S Revised RFP and CONTRACTOR'S Response);(2)COUNTY'S Revised RFP;and (3)CONTRACTOR'S Response. -7- 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as 2 of the day and year first hereinabove written. 3 4 5 6 7 8 ~~~~~~~~~-=~+-~~~~~~ 9 10 DATE: 11 12 13 14 APPROVED AS TO LEGAL FORM 15 16 17 FOR ACCOUNTING USE ONLY: 18 19 ORG No.: Account No.: Requisition No.: 20 FCMC 06/11 DOCUMENT6 21 22 23 24 25 26 27 28 3451 7295 1201500009 -8- -.. ,, --: ~; ' ATTEST: BERNICE E. SEIDEL, Clerk Board of Supervisors By~~ !6;;sbc>.p Deputy .. ----~;-' __________________ --:.___ APPROfi!:D A~ TOf1CCOUNTING FORM dl~ti~ I Gr Auditor-ControllerfTreasurer-Tax Collector -------- I ' EXHIBIT A COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER:952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT Issue Date:January 26,2015 Closing Date:February 25,2015 Proposal will be considered LATE when the official Purchasing time clock reads 2:00 P.M. Questions regarding this RFP should be directed to:Carolyn Flores, phone (559) 600-7110, e-mail countvpurchasinq(5)co.fresno.ca.us.or fax (559)600-7126. Check County of Fresno Purchasing's Open Solicitations website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx for RFP documents and changes. Please submit all Proposals to: County of Fresno -Purchasing 4525 E. HamiltonAvenue,2nd Floor Fresno,CA 93702-4599 BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED INTHE ATTACHED PROPOSAL SCHEDULE AT THE PRICES AND TERMS STATED,SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S)"ATTACHED. COMPANY ADDRESS CITY ( ) TELEPHONE NUMBER ( ) FACSIMILE NUMBER STATE ZIP CODE E-MAIL ADDRESS SIGNED BY PRINT NAME TITLE PD-040 (01/15) EXHIBIT A COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER:952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT Issue Date:January 26,2015 Closing Date:February 25,2015 Proposal will be considered LATE when the official Purchasing time clock reads 2:00 P.M. Questions regarding this RFP should be directed to:Carolyn Flores, phone (559) 600-7110, e-mail countvpurchasinq(5>co.fresno.ca.us.or fax (559)600-7126. Check County of Fresno Purchasing's Open Solicitations website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx for RFP documents and changes. Please submit all Proposals to: County of Fresno -Purchasing 4525 E. Hamilton Avenue,2nd Floor Fresno,CA 93702-4599 BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED PROPOSAL SCHEDULE AT THE PRICES AND TERMS STATED,SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONSANDCONDITIONSFOR REQUEST FOR PROPOSALS (RFP'S)"ATTACHED. COMPANY ADDRESS CITY ( )( ) FACSIMILE NUMBER STATE ZIP CODE TELEPHONE NUMBER E-MAIL ADDRESS SIGNED BY PRINT NAME TITLE PD-040 (01/15) Proposal No.952-5330 COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTS FOR PROPOSALS (RFP'S)AND REQUESTS FOR QUOTATIONS (RFQ'S) Note:the reference to "bids"in the following paragraphs applies to RFP's and RFQ's GENERAL CONDITIONS By submitting a bid the bidder agrees to the following conditions.These conditions will apply to all subsequent purchases based on this bid. 1. BIDPREPARATION: A)All prices and notations must be typed orwritten inink.No erasures permitted.Errors may be crossed out,initialed and corrections printed in ink byperson signing bid. B)Brand Names:Brand names and numbers when given are for reference.Equal items will be considered,provided the offer clearly describes the article and how it differs from that specified.In the absence of such information it shall be understood the offering is exactly as specified. C)State brand ormake ofeach item.If bidding onother than specified, state make,model and brand being bid and attach supporting literature/specifications tothe bid. D)Bid on each item separately.Prices should be stated in units specified herein.All applicable charges must be quoted;charges on invoice notquotedhereinwill be disallowed. E)Time ofdelivery isa partofthe consideration and must bestatedin definite terms and must be adhered to. F.O.B. Point shall be destination or freight chargesmustbestated. F)All bids must be dated and signed with the firm's name andbyan authorized officer or employee. G)Unless otherwise noted,prices shall be firm for one hundred eighty (180)days after closing dateof bid. 2. SUBMITTINGBIDS: A)Each bid must be submitted on forms provided in a sealed envelope/package with bid number and closing dateand time onthe outside ofthe envelope/package. B)Interpretation:Should anydiscrepancies or omissions be found inthe bid specifications or doubt asto their meaning,the bidder shall notify the Buyer in writing at once. The County shall not be held responsible for verbal interpretations.Questions regarding the bid mustbe received by Purchasing stated within this document.All addenda issued shall bein writing,duly issued byPurchasing and incorporatedintothecontract. C)ISSUING AGENT/AUTHORIZED CONTACT:This RFP/RFQ has beenissuedby County of Fresno,Purchasing.Purchasing shallbe the vendor'ssole pointofcontact with regardto the RFP/RFQ,its content,and allissues concerningit. All communication regarding this RFP/RFQ shallbe directed toan authorized representative of County Purchasing.The specific buyer managing this RFP/RFQ is identified onthecoverpage,along with hisorhertelephone number,andheorshe should be theprimary point of contact for discussions or information pertaining to the RFP/RFQ.Contact with anyother County representative,including elected officials,for the purpose of discussing this RFP/RFQ,its content,orany other issue concerning it,is prohibited unless authorized byPurchasing.Violation of this clause,bythe vendor having unauthorized contact (verbally or in writing)with suchother County representatives,may constitute grounds for rejection byPurchasing ofthe vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract toa vendor or vendors,except asfollows.First,inthe eventthata vendor initiates a formal protest against the RFP/RFQ,such vendormaycontactthe appropriate individual,or individuals whoare managing that protest as outlined inthe County's established protest procedures.All such contact mustbeinaccordance with the sequence set forth under the protest procedures.Second,in the event a public hearing isscheduled before theBoard ofSupervisors tohear testimony prior toits approval ofa purchase order or contract,anyvendor may address the Board. D)Bids received after the closing time will NOT be considered. E)Bidders are to bid what is specified or requested first.Ifunable toor unwilling to,bidder may bid alternative or option,indicating all advantages,disadvantages and their associated cost 3. FAILURE TO BID: A)Ifnot bidding,return bid sheetandstate reason for no bid oryour name maybe removed from mailing list. 4.TAXES,CHARGESAND EXTRAS: A)County ofFresno is subject to California sales and/or use tax (8.225%). Please indicate as aseparate line item ifapplicable. B)DO NOT include Federal Excise Tax.County is exempt under Registration No.94-73-03401-K. C)County isexemptfrom Federal Transportation Tax.Exemption certificate is not required where shipping papers show consignee as County of Fresno. D)Charges for transportation,containers,packing,etc.will notbe paid unless specified inbid. 1A Proposal No.952-5330 5.W-9 -REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION &CALIFORNIA FORM 590 WITHHOLDING EXEMPTIONCERTIFICATE: Upon award of bid,the vendor shall submit to County Purchasing,a completedIRSFormW-9-Request forTaxpayer Identification Number and Certification anda California Form590 Withholding Exemption Certificate if notcurrently a County ofFresno approved vendor. 6. AWARDS: A)Award(s)will be made tothe most responsive responsible bidder; however,the Fresno County Local Vendor Preference and/or the Disabled Veteran Business Enterprise Preference shall take precedence when applicable.Said Preferences apply only to Requestfor Quotations for materials,equipment and/or supplies only (no services);the preference do not apply toRequestfor Proposals. RFQ evaluations will include such things as life-cycle cost, availability,delivery costs and whose product and/or service is deemed tobein the best interest ofthe County.The County shall be thesolejudgein making such determination. B)Unless bidder gives notice ofall-or-none award in bid,County may acceptany item,group of items oronthebasisof total bid. C) TheCounty reserves theright toreject anyandall bids andtowaive informalities or irregularities in bids. D)Award Notices aretentative:Acceptance ofanoffer made in response tothis RFP/RFQ shall occur only upon execution ofanagreement by both parties orissuance ofa valid written Purchase Order by Fresno County Purchasing. E)After award,all bids shall be open to public inspection.The County assumesno responsibility for the confidentiality ofinformation offered in a bid. 7. TIE BIDS: All otherfactors being equal,the contract shallbe awarded totheFresno County vendor or,if neither or both are Fresno County vendors,itmay be awarded bythe flip ofa coin inthepresenceofwitnesses orthe entire bid may be rejected and re-bid.Ifthe General Requirements ofthe RFQ state that they areapplicable,the provisions oftheFresno County Local Vendor Preference shall take priority over this paragraph. 8. PATENT INDEMNITY: The vendor shall hold the County,its officers,agents and employees, harmless from liability ofany nature orkind,including costs and expenses, for infringement oruseofany copyrighted orun-copyrighted composition, secret process,patented or unpatented invention,article or appliance furnished or used in connection with this bid. 9.SAMPLES: Samples,when required,mustbe furnished and delivered freeand,ifnot destroyed bytests,will upon written request(within thirty (30)daysof bid closing date)be returned atthe bidder's expense.In theabsenceofsuch notification,County shall have the right to dispose of the samples in whatever manner itdeems appropriate. 10. RIGHTS ANDREMEDIES OF COUNTY FOR DEFAULT: A)In caseof default byvendor,the County may procure the articles or service from another sourceandmayrecover thecostdifference and related expenses occasioned thereby from any unpaid balance due the vendor orbyproceeding againstperformance bond ofthevendor, if any,or by suit against the vendor.The prices paid by the County shall be considered the prevailing market price at the time such purchase is made. B)Articles or services,which upon delivery inspection do not meet specifications,will be rejected and the vendor will be considered in default.Vendor shall reimburse County for expenses related to delivery of non-specified goods orservices. C)Regardless ofF.O.B.point,vendor agrees to bear all risks ofloss,injury or destruction togoods and materials ordered herein which occur prior to delivery andsuch loss,injury ordestruction shall notrelease vendor from any obligation hereunder. 11.DISCOUNTS: Terms oflessthan fifteen (15)days for cash payment will be considered asnet in evaluating this bid.Adiscount for payment within fifteen (15)days or more will be considered in determining the award of bid.Discount period will commence either the later of delivery or receipt of invoice by the County. Standard terms are Net forty-five (45)days. 12.SPECIAL CONDITIONS IN BID SCHEDULE SUPERSE0E GENERAL CONDITIONS: The"General Conditions"provisions ofthis RFP/RFQ shall besuperseded ifin conflict with anyother section ofthis bid,tothe extent ofany suchconflict. 13. SPECIAL REQUIREMENT: With the invoice or within twenty-five (25)daysof delivery,the seller must provide tothe County a Material Safety Data Sheet for each product,which contains anysubstance on "The List of800Hazardous Substances",published bythe State Director of Industrial Relations.(See Hazardous Substances Information and Training Act,California State Labor Code Sections 6360 through 6399.7.) 14. RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide andquote (with documentation)recycled or recyclable products/materials which meet statedspecifications. 15. YEAR COMPLIANCE WARRANTY: Vendor warrants that anyproduct furnished pursuant tothis Agreement/order shall support a four-digit yearformat andbe able toaccurately process date and time datafrom,into andbetween thetwentieth andtwenty-first centuries,aswell as leap yearcalcu lations."Product"shall include,without limitation,any piece or component of equipment,hardware,firmware,middleware,custom or commercial software,or internal components or subroutines therein.This warranty shall survive termination or expiration ofthis Agreement. In theevent ofanydecrease inproductfuncflonality oraccuracy related totime and/or datedata related codes and/or internal subroutines that impede the product from operating correctly using dates beyond December 31,1999, vendor shall restore or repair the product tothesamelevel offunctionality as warranted herein,soasto minimize interruption to County's ongoing business process,time being oftheessence.In theevent thatsuch warranty compliance requires the acquisition of additional programs,the expense for anysuch associated or additional acquisitions,which may berequired,including,without limitation,dataconversion tools,shall be borne exclusively by vendor.Nothing in this warranty shall be construed to limit any rights or remedies theCounty may otherwise haveunderthis Agreement with respect todefects otherthan year performance. 1B Proposal No.952-5330 16.PARTICIPATION: Bidder may agree to extend the terms of the resulting contract to other political subdivision,municipalities and tax-supported agencies. Such participating Governmental bodies shall make purchases in their own name,make payment directly to bidder,andbe liable directly tothe bidder, holding the County ofFresno harmless. 17.CONFIDENTIALITY: All services performed by vendor shall be in strict conformance with all applicable Federal,State of California and/or local laws and regulations relating toconfidentiality,including butnotlimited to,California Civil Code, California Welfare and Institutions Code,Health and Safety Code, California Code ofRegulations,Code ofFederal Regulations. Vendor shall submit to County's monitoring ofsaid compliance. Vendor may bea business associate ofCounty,as that term is defined in the "Privacy Rule"enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).As a HIPAA Business Associate, vendor may useordisclose protected health information ("PHI")to perform functions,activities orservices for oron behalf ofCounty as specified by the County,provided thatsuchuseor disclosure shallnotviolate HIPAA andits implementing regulations.The usesand disclosures ifPHI may not bemore expansive than those applicable toCounty,asthe"Covered Entity"under HIPAA's Privacy Rule,except as authorized for management, administrative or legal responsibilities ofthe Business Associate. Vendor shall notuseor further disclose PHI other than as permitted or required bythe County,oras required bylawwithout written notice tothe County. Vendor shall ensurethatanyagent,including anysubcontractor,towhich vendor provides PHI received from,orcreated or received bythevendoron behalf of County,shall comply with thesame restrictions and conditions with respecttosuch information. 18.APPEALS: Appeals must be submitted inwriting within seven (7)working days after notification ofproposed recommendations foraward.A"Notice ofAward"is notan indication ofCounty's acceptance ofan offer made in response to this RFP/RFQ.Appeals should be submitted to County of Fresno Purchasing,4525 E.Hamilton Avenue,Fresno,California 93702-4599. Appeals should address only areas regarding RFP contradictions, procurement errors,quotation rating discrepancies,legality ofprocurement context,conflict of interest,and inappropriate or unfair competitive procurement grievance regarding the RFP/RFQ process. Purchasing will provide a written response tothecomplainant within seven (7)working days unless thecomplainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal tothe Purchasing Agent/CAO within seven (7)working daysafter Purchasing's notification;except if,notified to appeal directly tothe Board of Supervisors atthescheduleddateand time. If the protesting bidder is not satisfied with Purchasing Agent/CAO's decision,the final appealis with the Board of Supervisors. 19. OBLIGATIONSOF CONTRACTOR: A)CONTRACTOR shall perform as required bythe ensuing contract. CONTRACTOR also warrants on behalf of itself and ail subcontractors engagedforthe performance ofthe ensuing contract thatonly personsauthorized to work inthe United States pursuant to theImmigration Reform and Control Act of1986 and other applicable laws shallbe employed inthe performance ofthe work hereunder. B)CONTRACTOR shall obey all Federal,State,local and special district laws,ordinances and regulations. 20. AUDITS&RETENTION: The Contractor shall maintain in good and legible condition all books, documents,papers,data files and other records related toits performance under this contract.Such records shall be complete and available to Fresno County,theState ofCalifornia,thefederal government or their duly authorized representatives for the purpose of audit,examination,or copying during the term of the contract and for a period ofat least three (3)years following the Count/s final payment under the contract or until conclusion ofany pending matter (e.g.,litigation or audit),whichever is later.Such records must be retained in the manner described above until all pending matters areclosed. 21. DISCLOSURE-CRIMINAL HISTORY&CIVIL ACTIONS: Applies toRequestfor Proposal (RFP);doesnotapply to Requestfor Quotation (RFQ)unless specifically stated elsewhere inthe RFQ document. In their proposal,the bidder is required to disclose ifany of the following conditions apply to them,their owners,officers,corporate managers and partners (hereinafter collectively referred toas "Bidder"): •Within the three-year period preceding the proposal,they have been convicted of,orhada civil judgment rendered against them for: o fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public (federal,state,or local)transaction or contract undera public transaction; o violation ofa federal orstate antitruststatute; o embezzlement,theft,forgery,bribery,falsification,or destructionof records;or o false statements or receipt ofstolen property Within a three-year period preceding their proposal,they have had a public transaction (federal,state,or local)terminated forcauseordefault. 22. DATA SECURITY: Individuals and/or agencies thatenter into a contractual relationship with the COU NTY for thepurpose ofproviding services must employ adequate controls anddatasecurity measures,both internally andexternally to ensure and protect theconfidential information and/or dataprovided tocontractor bytheCOUNTY, preventing the potential loss,misappropriation or inadvertent access,viewing, use or disclosure of COUNTY data including sensitive or personal client information;abuse of COUNTY resources;and/or disruption to COUNTY operations. Individuals and/or agencies may not connect to or use COUNTY networks/systems via personally owned mobile,wireless orhandheld devices unless authorized by COUNTY for telecommuting purposes and provide a secure connection;uptodate virus protection and mobile devicesmusthave theremote wipe feature enabled.Computers orcomputer peripherals including mobile storage devices may notbeused (COUNTY or Contractor device)or brought infor use into the COUNTY'S system(s)without prior authorization from COUNTY'S Chief Information Officer and/or designee(s). No storage ofCOUNTY'S private,confidential orsensitive data onanyhard-disk drive,portable storage device or remote storage installation unless encrypted according to advance encryption standards (AES of128bit or higher). 1C Proposal No.952-5330 The COUNTY will immediately be notified of any violations,breaches or potential breaches of security related to COUNTY'S confidential information,data and/or data processing equipment which stores or processes COUNTY data,internally orexternally. COUNTY shall provide oversight to Contractor's response to all incidents arising from a possible breach ofsecurity related toCOUNTY'S confidential client information.Contractor will beresponsible to issue any notification to affected individuals as required by law or as deemed necessary by COUNTY in its sole discretion.Contractor will beresponsible for all costs incurred asa result ofproviding the required notification. 23.PURCHASING LOCATION &HOURS: Fresno County Purchasing is located at4525 E.Hamilton Avenue (second floor),Fresno,CA 93702.Non-holiday hours of operation are Monday through Friday,8:00 A.M.to 12:00 Noon and 1:00 P.M.to 5:00 P.M.PST; Purchasing is closed daily from 12:00 Noon to 1:00 P.M.The following holiday office closure scheduleis observed: January 1*New Year's Day Third Monday in January Martin Luther King,Jr.'s Birthday Third Monday in February Washington -Lincoln Day March 31 *Cesar Chavez'Birthday Last Monday in May Memorial Day July 4*Independence Day First Monday in September Labor Day November 11*Veteran's Day Fourth Thursday in November Thanksgiving Day Friday following Thanksgiving December 25*Christmas *When this date falls on a Saturday,the holiday is observed the preceding Friday.If the date falls ona Sunday,the holiday isobserved thefollowing Monday. 24.FRESNO COUNTY BOARD OF SUPERVISORS ADMINISTRATIVE POLICIES: The link below references the Fresno County Board of Supervisors Administrative policies that will apply tothis Request for Proposal. Click here to view 1D Proposal No.952-5330 page 2 TABLE OF CONTENTS PAGE OVERVIEW 3 KEY DATES 4 TRADE SECRET ACKNOWLEDGEMENT 5 DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS 7 REFERENCE LIST 10 PARTICIPATION n GENERAL REQUIREMENTS 12 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS 19 SCOPE OF WORK 22 PROPOSAL CONTENT REQUIREMENTS 27 AWARD CRITERIA 30 CHECKLIST 31 ATTACHMENT A 32 ATTACHMENT B 33 ATTACHMENT C 34 G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 3 OVERVIEW The County of Fresno is requesting proposals from qualified vendors for local Communitv Recidivism Reduction Grant Services. The Budget Act of 2014 (Chapter 25,Statutes of 2014)allocates $8 million to California counties to fund a local Community Recidivism Reduction Grant as defined in Penal Code Section 1233.10 (Attachment A).As one of the recipient counties of this one-time funding,the County of Fresno is offering a competitive grant process to fund community recidivism and crime reduction services,including,but not limited to,delinquency prevention,homelessness prevention and reentry services.The County of Fresno has established the following guidelines asa focal point of local efforts within the statutory requirements with the goal of meeting the needs in Fresno County. Proposed projects must be designed to enable persons to whom the services are provided refrain from engaging in crime,reconnect with their family members,and contribute to their communities.As defined in the statute the following type's program/service activities are examples of eligible services: •Self-help groups • Individual or group assistance with basic life skills • Mentoring programs •Academic and educational services • Job training skillsand employment • Truancy prevention programs •Literacy programs •Service referral Award must be used to create a new service,such as those listed above,or to expand an existing effort.Program/service expansion includes,but is not limited,providing services in the rural communities in Fresno County. Grant Period All grant awards will be made on a competitive bid basis.The anticipated contract periods are one-yearor two-year,depending upon services proposed,from July1,2015 throuqh June 30 2016 or June 30,2017. Available Funding This is a one-time grant award opportunity and is not intended to fund ongoing expenditures.No single grant amount may exceed $50,000 for each community recidivism and crime reduction service provider that receives a grant award.Of the $250,000 in total grant funds allocated to Fresno County,the statute permits a 5%administrative fee ($12,500)for County administrative costs;the total grant funds available are $237,500. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 4 KEY DATES RFP Issue Date: Vendor Conference: Vendors are to contact Carolyn Flores at (559) 600-7110 if planning to attend vendor conference. Deadline for Written Requests for Interpretations or Corrections of RFP: RFP Closing Date: January 26,2015 February 5,2015 10:00 A.M. Countyof Fresno Purchasing 4525 E. HamiltonAvenue,2nd Floor Fresno,CA 93702 February 10,2015 1:00 P.M. Fax No.(559)600-7126 E-Mail:CountvPurchasina(5)co.fresno.ca.us February 25,2015 at 2:00 P.M. Countyof Fresno Purchasing 4525 E. Hamilton Avenue,2nd Floor Fresno,CA 93702 G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 p g TRADE SECRET ACKNOWLEDGEMENT AH proposals received by the County shall be considered "Public Record"as defined by Section 6252 of the California Government Code.This definition reads as follows: "...Public records"includes any writing containing information relating to the conduct of the public s business prepared,owned,used or retained by any state or local agency regardless of phys.cal form or characteristics "Public records"in the custody of,or maintained by the Governor s office means any writing prepared on or after January 6,1975." SLPn0RP^al ^rftiS PU£'iC reC°rd and iS therefore subJect t0 infection by the public perSection6253oftheCaliforn.a Government Code.This section states that "every person has a rightto inspect any public record". The County will not exclude any proposal or portion of a proposal from treatment as a public record except in the instance that it is submitted as a trade secret as defined by the California Government Code.Information submitted as proprietary,confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public "Trade secrets"as defined by Section 6254.7 of the California Government Code are deemed not to be publicrecord. This section defines trade secrets as: "...Trade secrets,"as used in this section,may include,but are not limited to any formula,plan,pattern,process,tool,mechanism,compound,procedure,production data or compilation of information that is not patented,which is known only to certain individuals within a commercial concern who are using it to fabricate,produce or compound an article of trade or a service having commercial value and which gives its useran opportunity to obtain a business advantage over competitors who do not know or use it." Information identified by bidder as "trade secret"will be reviewed by County of Fresno's legal counsel to determine conformance or non-conformance to this definition.Such material should be submitted in a separate binder marked "Trade Secret".Examples of material not considered tobetradesecrets are pricing,cover letter,promotional materials,etc. INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO THE ABOVE DEFINITION WILL NOT BECOME PUBLIC RECORD COUNTY WILL SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER. Information identified by bidder as trade secret and determined not to be in conformance with the California Government Code definition shall be excluded from the proposal.Such information will be returned to the bidder at bidder's expense upon written request. Trade secrets must be submitted in a separate binder that is plainly marked "Trade Secrets." The County shall not in any way be liable or responsible for the disclosure of any proposals or portions thereof,if they are not (1)submitted in a separate binder that is plainly marked "Trade Secret"on the outside;and (2)if disclosure is required or allowed under the provision of law or by order of Court. Vendors are advised that the County does not wish to receive trade secrets and that vendors are not to supply trade secrets unless they are absolutely necessary. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 6 TRADE SECRET ACKNOWLEDGEMENT I have read and understand the above "Trade Secret Acknowledgement." iradSfcdiha!?!C°UI^1 FreT°ha$n°resP°nsibility for protecting information submittedasa^ade secret if it is not delivered in a separate binder plainly marked "Trade Secret"Ialso understand that aIinformation my company submits,except for that information submitted in a separate binder plainly marked "Trade Secret,"are public records subject to inspection by the public.This is true no matter whether my company identified the information as proprietary confidential or under any other such terms that might suggest restricted public access. Enter company nameon appropriate line: (Company Name) (Company Name) ACKNOWLEDGED BY: Signature Has submitted information identified as Trade Secrets ina separate marked binder.** Has not submitted information identified as Trade Secrets.Information submitted as proprietary confidential or under any other such terms that might suggest restricted public access will notbe excluded from treatment as public record. i_L Telephone Print Name and Title Date Address City State Zip "Bidders brief statement that clearly sets out the reasons for confidentiality in conforminq with the California Government Code definition. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 7 DISCLOSURE -CRIMINAL HISTORY & CIVIL ACTIONS In their proposal,the bidder is required to disclose if any of the following conditions apply to them,their owners,officers,corporate managers and partners (hereinafter collectively referred to as "Bidder"): •Within the three-year period preceding the proposal,they have been convicted of or had a civil judgment rendered against them for: o fraud ora criminal offense in connection with obtaining,attempting to obtain,or performing a public (federal,state,or local)transaction or contract under a public transaction; o violation of a federal or state antitrust statute; o embezzlement,theft,forgery,bribery,falsification,or destruction of records;or o false statements or receiptofstolen property •Within a three-year period preceding their proposal,they have had a public transaction (federal,state,or local)terminated for cause or default. Disclosure oftheabove information will not automatically eliminate a Bidder from consideration. The information will be considered as partofthe determination ofwhetherto award the contract and any additional information or explanation thata Bidder electsto submit with the disclosed information will be considered.If it is later determined that the Bidder failed to disclose required information,any contract awarded to such Bidder may be immediately voided and terminated for material failure to comply with the terms and conditions of the award. Any Bidder who is awarded a contract must sign an appropriate Certification Regarding Debarment,Suspension,and Other Responsibility Matters.Additionally,the Bidder awarded the contract must immediately advise the County in writing if,during the term ofthe agreement:(1) Bidder becomes suspended,debarred,excluded or ineligible for participation in federal or state funded programs or from receiving federal funds as listed in the excluded parties list system (http://www.epls.gov);or (2)any ofthe above listed conditions become applicable to Bidder.The Bidder will indemnify,defend and hold the County harmless for any loss or damage resulting from a conviction,debarment,exclusion,ineligibility or other matter listed in the signed Certification Regarding Debarment,Suspension,and Other Responsibility Matters. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 8 CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1.By signing and submitting this proposal,the prospective primary participant is providing the certification set out below. 2.The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction.The prospective participant shall submit an explanation of why it cannot provide the certification set out below.The certification or explanation will be considered in connection with the department or agency's determination whether toenter into this transaction.However,failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation inthis transaction. 3.The certification in this clause is a material representation of fact upon which reliance was placedwhenthe department oragency determined toenter into this transaction.If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, inaddition to other remedies available to the Federal Government,the department oragency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice tothe department or agency to which this proposal is submitted if at any time the prospective primary participant learnsthat its certification was erroneous when submitted or has become erroneous byreason of changed circumstances. 5.The terms covered transaction,debarred,suspended,ineligible,participant,person, primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meanings set out in the Definitions and Coverage sections ofthe rules implementing Executive Order 12549.You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6.Nothing contained in the foregoing shall be construed to require establishment ofa system of records in order to render in good faith the certification required by this clause. The knowledge and information ofa participant is not required toexceedthat which is normally possessed by a prudent person in the ordinary course of business dealings. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 9 CERTIFICATION (1)The prospective primary participant certifies to the best of its knowledge and belief,that it,its owners, officers,corporate managers and partners: (a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded by any Federal department or agency; (b)Have not within a three-year period preceding this proposal been convicted ofor had a civil judgment rendered against them forcommissionof fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen property; (c)Have not within a three-year period preceding this application/proposal had oneor more public transactions (Federal,State or local)terminated for cause or default. (2)Where the prospective primary participant is unable to certify to any ofthe statements in this certification,such prospective participant shall attach an explanation to this proposal. Signature:Date: (Printed Name &Title)(Name of Agency or Company) G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 10 VENDOR must complete and return wtth Request for Prophqa! Firm: REFERENCE LIST Provide a list of at least five (5)customers for whom you have recently provided similar services Be sure to include all requested information. Reference Name:Contact: Address: City: Date State:Zip: Phone No.:() Service Provided: SSSSA'ASASSAASASSSASSSSASSA-ASAS Reference Name: #vmm;y£VM7m&y&v&y£r//A7&/4£'/jt";&'/&ya'A.'yMy&ytfy,«y&,w/£y&y.iy/£,S. A>ASASAA& A' AAASAA'A ASA*JAA'_ Contact: '#.y J-' # #,y j/.'/jy J?Jf .if J/#j///«y j/#,v j, Address: City: Phone No.:()Date: State:Zip: Service Provided: asasas asasasasasasasa>asasaa asas Reference Name: /suzyzw/As;,;;#%%%:;#;;«?&/&?#//&?#;/&',&?,»,';&*,%t AAAS AAASASAS AAASSA?AAASAAASAS Contact: ,'/J>//ss ss ////s/ys/^y/jy y^^^^^^y^. Address: City: )Date: State:Zip: Phone No.:( Service Provided: ASSSASASASAf SAASAAASASAAASASASAS, Reference Name: fS's&2?;M'/lS&ws/#y/z4y#s/WAts'/&y#//&My£?;M?4y/&y#'£WMy/&m AAAAAA ASASASAAASAA'S AAAAASSAASAAASASAA AA ASSAAA, Contact: /J?//////;/.'///#;/////jy. Address: City: Phone No.:()Date: State:Zip: Service Provided: ASASASASASAAASASA*ASATASASAAASASA Reference Name: 'wmm'/£?/~WAyMtmw,£V////J?/AZs &&6y/jX7&r'&y<ff„£y&y,%xsr/t%A* AS AAASAAAS AAASSA-A AAAAAASAAA Contact: #/////////'////.'///,?##//;/////;///,?//, Address: City: Phone No.:()Date: State:Zip: Service Provided: Failure toprovidealist ofatleast five (5)customersmaybe cause for rejection of this RFP. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 11 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group.This group consists of Fresno,Kern,Kings,and Tulare Counties and all governmental,tax supported agencies within these counties. Whenever possible,these and other tax supported agencies co-op (piggyback)on contracts put in place byone ofthe other agencies. Any agency choosing to avail itself of this opportunity,will make purchases in their own name make payment directly to the contractor,be liable to the contractor and vice versa,per the terms ofthe original contract,all the while holding the County of Fresno harmless.If awarded this contract,please indicate whether you would extend thesame terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. Yes,we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies. I I N°.we will not extend contract terms to any agency other than the County of Fresno. (Authorized Signature) Title *Note:This form/information isnot rated or ranked in evaluating proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 12 GENERAL REQUIREMENTS anEdFr^Jr'?nNth;tTnf ^Bidder-ProP°ser-Contractor and Vendor are all used interchangeablyandrefertothatperson,partnership,corporation,organization,agency,etc.which is offerinq theproposalandisidentifiedontheProposalIdentificationSheet.9 asFwr^RaSendTa°N ^REV,S'°NS:Any revisions to the RFP wi»b*issued and distributed FIRM PROPOSAL:All proposals shall remain firm for at least one hundred eighty (180)days. fpRp°nPDS ™E™*TI0N:ProPosals should be submitted in the formats shown under PROPOSAL CONTENT REQUIREMENTS"section of this RFP. County of Fresno will not be held liable or any cost incurred by bidders responding to RFP. Bidders are to bid what is specified or requested first.If unable to or unwilling to,bidder may bid alternative or opt.on,indicating all advantages,disadvantages and their associated cost. SUPPORTIVE MATERIAL:Additional material may be submitted with the proposal as appendices.Any additional descriptive material that is used in support of any information in your proposal must be referenced by the appropriate paragraph(s)and page number(s). Bidders are asked to submit their proposals in a binder (one that allows for easy removal of pages)with index tabs separating the sections identified in the Table of Contents Paqes must be numbered on the bottom of each page. Any proposal attachments,documents,letters and materials submitted by the vendor shall be binding and included as a part of the final contract should your bid be selected. !JAXiExS:,The qUOted amount must include a"aPPl'cable taxes.If taxes are not specificallyidentifiedintheproposalitwillbeassumedthattheyareincludedinthetotalquoted. SALES TAX:Fresno County pays California State Sales Tax in the amount of 8.225%reqardless ofvendor's place ofdoing business. RETENTION:County of Fresno reserves the right to retain all proposals,excluding proprietary documentation submitted per the instructions of this RFP,regardless of which response is ORAL PRESENTATIONS:Each finalist may be required to make an oral presentation in Fresno County and answer questions from County personnel. AWARD/REJECTION:The award will be made to the vendor offering the overall proposal deemed to be to the best advantage of the County.The County shall be the sole judge in makinq such determination.The County reserves the right to reject any and all proposals The lowest bidders are not arbitrarily the vendors whose proposals will be selected.Award Notices are tentative:Acceptance of an offer made in response to this RFP shall occur only upon execution of an agreement by both parties or issuance of a valid written Purchase Order by Fresno Countv Purchasing.'y County Purchasing will chair or co-chair all award,evaluation and contract neqotiation committees. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant,doc Proposal No.952-5330 Page 13 Award may require approval by the County of Fresno Board of Supervisors. WAIVERS:The County reserves the right to waive any informalities or irregularities and any technical or clerical errors in any quote as the interest of the County may require. TERMINATION:The County reserves the right to terminate any resulting contract upon written notice. MINOR DEVIATIONS:The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor. PROPOSAL REJECTION:Failure to respond to all questions or not to supply the requested information could result in rejection of your proposal. ASSIGNMENTS:The ensuing proposed contract will provide that the vendor may not assign any payment or portions of payments without prior written consent of the County of Fresno. BIDDERS LIABILITIES:County of Fresno will not be held liable for any cost incurred by vendors in responding to the RFP. CONFIDENTIALITY:Bidders shall not disclose information about the County's business or business practices and safeguard confidential data which vendor staff may have access to in the course of system implementation. DISPUTE RESOLUTION:The ensuing contract shall be governed by the laws of the State of California. Any claim which cannot be amicably settled without court action will be litigated in the US District Court for the Eastern District of California in Fresno,CA or in a state court for Fresno County. NEWS RELEASE:Vendors shall not issue any news releases or otherwise release information to any third party about this RFP or the vendor's quotation without prior written approval from the County of Fresno. BACKGROUND REVIEW:The County reserves the right to conduct a background inquiry of each proposer/bidder which may include collection of appropriate criminal history information, contractual and business associations and practices,employment histories and reputation in the business community.By submitting a proposal/bid tothe County,the vendor consents to such an inquiry and agrees to make available to the County such books and records the County deems necessary to conductthe inquiry. PERFORMANCE BOND:The successful bidders may be required to furnish a faithful performance bond.Bidders areto quote a separate price for a performance bond. ACQUISITIONS:The County reserves the right to obtain the whole system/services/goods as proposed or only a portion ofthe system/services/goods,orto make no acquisition at all. OWNERSHIP:The successful vendor will be required to provide to the County of Fresno documented proof of ownership by the vendor,or its designated subcontractor,upon request of the proposed programs/services/goods. EXCEPTIONS:Identify with explanation,any terms,conditions,or stipulations ofthe RFP with which you CAN NOT or WILL NOT comply with by proposal group. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 14 ADDENDA:In the event that it becomes necessary to revise any part of this RFP,addenda will be provided to all agencies and organizationsthat receivethe basic RFP. SUBCONTRACTORS:If a subcontractor is proposed,complete identification ofthe subcontractor and his tasks should be provided.The primary contractor is not relieved of any responsibility byvirtue of using a subcontractor. CONFLICT OF INTEREST:The County shall not contract with,and shall reject any bid or proposal submitted by the persons or entities specified below,unless the Board of Supervisors finds that special circumstances exist which justify the approval ofsuch contract: 1.Employees of the County or public agencies for which the Board of Supervisors is the governing body. 2.Profit-making firms or businesses in which employees described in Subsection (1)serve as officers, principals, partners or major shareholders. 3. Persons who,within the immediately preceding twelve (12)months,came within the provisions ofSubsection (1),and who were employees in positions of substantial responsibility in the area of service to be performed by the contract,or participated in any way in developing the contract or its service specifications. 4.Profit-making firms or businesses in which the former employees described in Subsection (3) serve as officers, principals,partners or major shareholders. 5.No County employee,whose position in the County enables him to influence the selection of a contractor for this RFP,orany competing RFP,and no spouseor economic dependent of such employee,shall be employees in any capacity by a bidder,or have any other direct or indirect financial interest in the selection of a contractor. 6.In addition,no County employee will be employed by the selected vendor to fulfill the vendor's .contractual obligations to the County. ORDINANCE 3.08.130 -POST-SEPARATION EMPLOYMENT PROHIBITED No officer or employee of the County who separates from County service shall for a period of one year after separation enter into any employment,contract,or other compensation arrangement with any County consultant,vendor,or other County provider of goods,materials,or services, where the officer or employee participated in any part ofthe decision making process that led to the County relationship with the consultant,vendor or other County provider of goods,materials or services. Pursuant to Government Code section 25132(a),a violation of the ordinance may be enjoined by an injunction ina civil lawsuit, or prosecuted as a criminal misdemeanor. EVALUATION CRITERIA:Respondents will be evaluated on the basis of their responses to all questions and requirements in this RFP and product cost.The County shall bethe sole judge in the ranking processand reserves the right to reject any or all bids.False,incomplete or unresponsive statements inconnection with this proposal may be sufficient cause for its rejection. SELECTION PROCESS:All proposals will be evaluated by a team consisting of representatives from appropriate County Department(s),and Purchasing.It will be their responsibility to make the final recommendations.Purchasing will chair or co-chair the evaluation or evaluation process. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 15 Organizations that submit a proposal may be required to make an oral presentation to the Selection Committee.These presentations provide an opportunity for the individual agency ororganizationtoclarifyitsproposaltoensurethorough,mutual understanding. INDEPENDENT CONTRACTOR:In performance of the work,duties,and obligations assumed by Contractor under any ensuing Agreement,it is mutually understood and agreed that Contractor,including any and all of Contractor's officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent,servant,employee,joint venture,partner,or associate of the » I uFurthermore'County sha»have no right to control,supervise,or direct the manner ormethodbywhichContractorshallperformitsworkandfunction.However,County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof.Contractor and County shall comply with all applicable provisions of law and the rules and regulations,if any,of governmental authorities having jurisdiction overmattersthe subject thereof. Because of its status as an independent contractor,Contractor shall have absolutely no riqht to employment rights and benefits available to County employees.Contractor shall be solely liable and responsible for providing to,or on behalf of,its employees all legally required employee benefits.In addition,Contractor shall be solely responsible and save County harmless from all ^Jf1*relating to payment of Contractor's employees,including compliance with Social Security withholding,and all other regulations governing such matters.It is acknowledged that during the term of the Agreement,Contractor may be providing services to others unrelated to the COUNTY or to the Agreement. HOLD HARMLESS CLAUSE:Contractor agrees to indemnify,save,hold harmless and at County's request,defend the County,its officers,agents and employees,from any and all costs and expenses,damages,liabilities,claims and losses occurring or resulting to County in connection with the performance,or failure to perform,by Contractor,its officers agents or employees under this Agreement and from any and all costs and expenses,damages liabilities claims and losses occurring or resulting to any person,firm or corporation who may be injured or damaged by the performance,or failure to perform,of Contractor,its officers agents or employees under this Agreement. SELF-DEALING TRANSACTION DISCLOSURE:Contractor agrees that when operating as a corporation (a for-profit or non-profit corporation),or if during the term of the agreement the Contractor changes its status to operate asa corporation,members of the Contractor's Board of Directors shall disclose any self-dealing transactions that they are a party to while Contractor is providing goods or performing services under the agreement with the County Aself-dealing transaction shall mean a transaction to which the Contractor is a party and in which one or more of its directors has a material financial interest.Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to commencing with the self-dealing transaction or immediately thereafter. PRICE RESPONSIBILITY:The selected vendor will be required to assume full responsibility for all services and activities offered in the proposal,whether or not they are provided directly Further,the County of Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters,including payment of any and all charges resulting from the contract.The contractor may not subcontract or transfer the contract,or any right or obligation arising out ofthe contract,without first having obtained the express written consent ofthe County. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 16 ADDRESSES AND TELEPHONE NUMBERS:The vendor will provide the business address and mailing address,if different,as well as the telephone number of the individual siqnina the contract.a ASSURANCES:Any contract awarded under this RFP must be carried out in full compliance with The Civil Rights Act of 1964,The Americans With Disabilities Act of 1990,their subsequent amendments,and any and all other laws protecting the rights of individuals and agencies The County of Fresno has a zero tolerance for discrimination,implied or expressed and wants to ensure that policy continues under this RFP.The contractor must also guarantee that services or workmanship,provided will be performed in compliance with all applicable local state or federal laws and regulations pertinent to the types of services,or project,of the nature required under this RFP.In addition,the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or work. INSURANCE: Without limiting the COUNTY'S right to obtain indemnification from CONTRACTOR or any third parties,CONTRACTOR,at its sole expense,shall maintain in full force and effect the following insurance policies ora program of self-insurance,including but not limited to an insurance pooling arrangement or Joint Powers Agreement (JPA)throughout the term of the Agreement: A.Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000)per occurrence and an annual aggregate of Two Million Dollars ($2,000 000) This policy shall be issued on a per occurrence basis.COUNTY may require specific coverages including completed operations,products liability,contractual liability,Explosion- Collapse-Underground,fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. B.Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars ($500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00).Coverage should include owned and non-owned vehicles used in connection with this Agreement. C.Professional Liability If CONTRACTOR employs licensed professional staff,(e.g.,Ph.D.,R.N.,L.C.S.W.,M.F.C.C.) in providing services,Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00)per occurrence,Three Million Dollars ($3,000,000.00)annual aggregate. This coverage shall be issued on a per claim basis.Contractor agrees that it shall maintain, at its sole expense,in full force and effect for a period of three (3)years following the termination of this Agreement,one or more policies of professional liability insurance with limitsof coverage as specified herein. D.Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 17 Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno,its officers,agents,and employees,individually and collectively,as additional insured,but only insofar as the operations under this Agreement are concerned.Such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance maintained by County,its officers,agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein.This insurance shall not be cancelled or changed without a minimum of thirty (30)days advance written notice qiven to County. Within thirty (30)days from thedate Contractor executes this Agreement,Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies,as required herein,tothe County of Fresno,County Administrative Office,2281 Tulare St.,Rm 304,Fresno,CA 93721,stating that such insurance coverage have been obtained and are in full force;that the County of Fresno,its officers,agents and employees will not be responsible for any premiums on the policies;that such Commercial General Liability insurance names the County of Fresno,its officers,agents and employees,individually and collectively,as additional insured,but only insofar as the operations under this Agreement are concerned;that such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by County,its officers,agents and employees,shall be excess only' and not contributing with insurance provided under Contractor's policies herein;and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may,in addition to other remedies it may have,suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurerslicensedto do business in the State of California. Insurance purchased shall be purchased from companies possessing a current AM Best Inc rating of A FSC VII or better. AUDIT AND RETENTION:The Contractor shall maintain in good and legible condition all books, documents,papers,data files and other records related toits performance under this contract. Such records shall be complete and available to Fresno County,theStateof California,the federal government or their duly authorized representatives for the purpose of audit,examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit),whicheveris later. Such records must be retained in the manner described above until all pending matters are closed. DEFAULT:In case of default by the selected bidder,the County may procure materials and services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder,or by any other legal means available to the County. BREACH OF CONTRACT:In the event of breach of contract by either party,the other party shall be relieved ofits obligations under this agreement and may pursue any legal remedies. CONFIDENTIALITY All services performed by vendor shall be in strict conformance with all applicable Federal,State of California and/or local laws and regulations relating to confidentiality,including but not limited to,California Civil Code,California Welfare and Institutions Code,Health and Safety Code, California Codeof Regulations,CodeofFederal Regulations. Vendorshall submitto County's monitoring ofsaid compliance. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 18 Vendor may be a Business associate of County,as that term is defined in the "Privacy Rule" enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA)As a HIPAA Business Assoc.ate,vendor may use or disclose protected health information ("PHI")to perform functions,activities or services for or on behalf of County,as specified by the County provided that such use or disclosure shall not violate HIPAA and its implementing regulations The uses and disclosures of PHI may not be more expansive than those applicable to County,as the Covered Entity"under HIPAA's Privacy Rule,except as authorized for management administrative or legal responsibilities ofthe Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County or as required by law without written notice tothe County. Vendor shall ensure that any agent,including any subcontractor,to which vendor provides PHI received from,or created or received by the vendor on behalf of County,shall comply with the same restrictionsand conditions with respect to such information. APPEALS Appeals must be submitted in writing within *seven (7)working days after notification of proposed recommendations for award.A"Notice of Award"is not an indication of County's acceptance of an offer made in response to this RFP.Appeals shall be submitted to County of Fresno Purchasing,4525 E.Hamilton Avenue 2nd Floor,Fresno,California 93702-4599.Appeals should address only areas regarding RFP contradictions,procurement errors,quotation rating discrepancies,legality of procurement context,conflict of interest,and inappropriate or unfair competitive procurement grievance regarding the RFP process. Purchasing will provide a written response to the complainant within *seven (7)workinq davs unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing,he/she shall have the riqht to appeal to the Purchasing Agent/CAO within seven (7)working days after Purchasing's notification;except,if notified to appeal directly to the Board of Supervisors at the scheduled date and time. If i^Protesting bidder is not satisfied with Purchasing Agent/CAO's decision,the final appeal is withthe Board of Supervisors. *The seven (7)working day period shall commence and be computed by excluding the first day and including the last day upon the date that the notification is issued by the County. RIGHTS OF OWNERSHIP The County shall maintain all rights of ownership and use to all materials designed created or constructed associated with this service/project/program. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 19 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS ISSUING AGENT:This RFP has been issued by County of Fresno,Purchasing.Purchasing shall bethe vendor's sole point of contact with regard tothe RFP,its content,and all issues concerning it. AUTHORIZED CONTACT:All communication regarding this RFP shall be directed toan authorized representative of County Purchasing.The specific buyer managing this RFP is identified onthecoverpage,along with his orher telephone number,and heorshe should be the primary point of contact for discussions or information pertaining tothe RFP.Contact with any other County representative,including elected officials,for the purpose of discussing this RFP,it content,or any other issue concerning it,is prohibited unless authorized by Purchasing. Violation of this clause,by the vendor having unauthorized contact (verbally or in writing)with such other County representatives,may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors,except as follows. First,in the event that a vendor initiates a formal protest against the RFP,such vendor may contact the appropriate individual,or individuals who are managing that protest as outlined in the County's established protest procedures.All such contact must be in accordance with the sequence set forth under the protest procedures.Second,in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board. VENDOR CONFERENCE:On February 5,2015 at 10:00 A.M.,a vendor's conference will be held in which the scope ofthe project and proposal requirements will be explained.The meeting will be heldatthe office of Countyof Fresno Purchasing,4525 E.Hamilton (between Cedar and Maple),2nd Floor,Fresno,California.Addendum will be prepared and distributed to all bidders only if necessary to clarify substantive items raised during the bidders' conference. Bidders are to contact Carolyn Flores at County of Fresno Purchasing,(559)600-7112,if they are planning to attend the conference. NUMBER OF COPIES:Submitone (1)original,with two (2)Reproducible compactdisc enclosed andsix (6)copies of your proposal no later than the proposal acceptance date and time as stated on the front of this document to County of Fresno Purchasing.The cover page of each documentisto be appropriately marked "Original"or "Copy". *Bidder shall submittwo (2)reproducible compactdisc (i.e.:PDF file)containing the complete proposal excludingtradesecrets.Compact disc should accompanythe original binder and should be either attached to the inside cover of the binder or inserted in an attachedsleeve orenvelope inthe front of the binder to insurethe disc is not misplaced. INTERPRETATION OF RFP:Vendors must make careful examination ofthe requirements, specifications and conditions expressed in the RFP and fully inform themselves as tothe quality and characterofservices required.If anyperson planning to submit a proposal finds discrepancies in or omissions from the RFP orhas any doubt as tothe true meaning or interpretation,correction thereof may be requested atthe scheduled Vendor Conference (see G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 2rj above).Any change in the RFP will be made only by written addendum,duly issued by the County.The County will not be responsible for any other explanations or interpretations. Questions may be submitted subsequent to the Vendor Conference,subject to the followinq conditions: a.Such questions are submitted in writing to the County Purchasing not later than February 10, 2015 at 1:00 p.m.Questions must be directed tothe attention of Carolyn Flores Purchasina ' Analyst III.' M b.Such questions are submitted with the understanding that County can respond only to questions it considers material in nature. c.Questions shall be e-mailed to CountvPurchasing(S)co.fresno.ca.us. NOTE:The bidder is encouraged to submit all questions atthe Vendor Conference.Time limitations can preventa response to questions submitted afterthe conference. SELECTION COMMITTEE:All proposals will be evaluated by a team co-chaired by Purchasing. All proposals will be evaluated by a review committee that may consist of County of Fresno Purchasing,department staff,community representatives from advisory boards and other members as appropriate. The proposals will be evaluated in a multi-stage selection process.Some bids may be eliminated or set aside after an initial review.If a proposal does not respond adequately to the RFP or the bidder is deemed unsuitable or incapable of delivering services,the proposal may be eliminated from consideration.It will be the selection committee's responsibility to make the final recommendation to the Department Head. CONTRACT TERM:It is County's intent to contract with the successful bidder for a term one (1) or two (2)years depending upon services proposed,from July 1,2015 through June 30 2016 or June 30,2017. PAYMENT:The County of Fresno,if appropriate,may use Procurement Card to place and make payment for orders under the ensuing contract. AUDITED FINANCIAL STATEMENTS:Copies ofthe audited Financial Statements for the last three (3)years for the business,agency or program that will be providing the service(s) proposed.If auditedstatements are not available,complied or reviewed statements will be accepted with copies ofthree years ofcorrespondingfederaltax returns. This information isto be provided after the RFP closes,if requested.Do not provide with your proposal. CONTRACT NEGOTIATION:The County will prepare and negotiate its own contract with the selected vendor,giving due consideration to standard contracts and associated legal documents submittedas a part of bidder's response to the RFP. The tentative award ofthe contract is based on successful negotiation pending formal recommendation of award.Bidder isto include in response the names and titles of officials authorized to conduct such negotiations. NOTICES:All notices,payments,invoices,insurance and endorsement certificates,etc.need to be submitted as follows:referencing contract/purchase order number,department,position,title and address of administering official. EPAYMENT OPTION:The County of Fresno provides an Epay Program which involves payment of invoices by a secure Visa account number assignedtothe supplier after award of contract. Notification of payments and required invoice information are issued to the supplier's designated G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 21 Accounts Receivable contact by e-mail remittance advice at time of payment To learn more about the benefits of an Epay Program,how it works,and obtain answers to frequently asked questions,click or copy and paste the following URL into your browser- www.bankofamerica.com/epayablesvendors or call Fresno County Accounts Payable,559-600- fo?PmposEa?DOR PREFERENCE:The Local Vendor Preference does not apply to this Request G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 22 SCOPE OF WORK Target Service Population The target population for these services include persons in Fresno County who have been released from thestate prison,county jail,juvenile detention facility,who are under the supervision of probation or parole,or other person at risk of becoming involved in criminal activities. For the purpose of this RFP,the definition of "person at risk of becoming involved in criminal activities"includes siblings,spouses,children,and other significant persons not engaged in delinquent or criminal activities but involved in the life of an individual recently released from a state prison,county jail or juvenile detention facility,or under supervision of probation or parole. Eligible Applicants Applicants must be nongovernmental entities or a consortium or coalition of nongovernmental entities that provide community recidivism and crime reduction services to the target population for at least five years in Fresno County. An agency is only eligible to receive one grant award,including participating in a consortium submission. Eligible Grant Activities A community recidivism and crime reduction service provider shall provide services that are designed to enable person to whom the services are provided to refrain from engaging in crime reconnect with their family members,and contribute to their communities.Community recidivism and crime reduction services may include all ofthe following: A.Self-help groups. B. Individualor group assistance with basic lifeskills. C. Mentoring programs. D.Academic and educational services,including,but not limited to,services to enable the recipient earn his or her highschool diploma. E. Job training skills and employment. F. Truancy prevention programs. G. Literacy programs. H.Individual or group assistance with referrals for any ofthe following: 1. Mental and physical health assessments 2.Counseling services 3. Education and vocational programs 4.Employment opportunities G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 23 5.Alcohol and drug treatment (provider with California Department of Health Care Services Alcohol and Other Drug Program Certification) 6.Health,wellness,fitness,and nutrition programs and services 7.Personal finance and consumer skills programs and services 8.Other personal growth and development programs to reduce recidivism 9.Housing assistance Funding Priorities Priority will be given to proposals that target current gaps in available services and/or hard to reach populations including, but not limitedto: A.Proposals that strengthen partnerships between criminal justice and nongovernmental entities. B.Proposals serving individuals in the rural communities of Fresno County. C.Proposals focused on individuals involved or at risk of being involved in gang activities. D.Proposals focused on evidence-based programming and/or reducing barriers to access existing services. E.Proposals that develop new intervention strategies and/or incorporate collaborations with new partners. F.Proposals including sustainability plan illustrating how the one-time funding will be leveraged to benefit ongoing service levels and clients. Eligible Proposal Expenditures The information outlined below applies the applicant's expenditures and subsequent reimbursement of grant funds. A.Salaries and Benefits:The salaries and benefits of the applicant's employees that are directly involved inthe proposal's activities. B.Services and Supplies:Services and supplies necessary for the operation of the proposal's activities (e.g.lease payment for office space,office supplies,educational materials)and items or services provided participants as part ofthe program/services proposed (e.g.basic necessities such as food,clothing,shelter/housing,transportation, and related expenditures). C.Other Costs:Applicants proposing other costs shall provide detail justifying the inclusion of other costs proposed. D.Indirect Costs:Includes operational overheadand administrative costs.Funds dedicated to this line item may not exceed 5% of the award. Note:Grant funds will be remitted on a reimbursement basis after submission of required activity reports. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 24 Reporting and PerformanceRequirements The grantee will be required to report project activities that include collecting and submittinq client and activity data to the Fresno County Administrative Office and Probation Department Data elements that must be collected and reported include,but are not limited to: A.Outreach data,including the number of individuals contacted to enroll in services proposed. B.Enrollment number and demographic information including participants name gender race,domestic living status (married,living with partner and/or children),and employment status,substance abuse,criminal history including gang activity,recent released from jail and/or prison,probation or parole supervision or recently discharged from probation or parole supervision,at risk of becoming involved in criminal activities and ex-offenders with children. C.Participant needs assessment and program/service plans completed. D.Participant program/service participation (including services provided each participant duringthe reportingperiod). E.Participant referrals to other agencies and/or services (including number of referrals and types of service referral). F.Participants leaving the program/services and the reason,including: 1. Voluntary- participant initiated 2.Non-Compliance -grantee initiated (report reason) 3.Arrest,return to custody,criminal filing,violation of supervision,or other criminal justice system intervention (identify reason) 4.Program/service completion 5.Referral to another program,service or other outcome (report other outcome). G.Probation/Parole Supervision -participant's compliance reporting pursuant to the requirements ofFresno County Probation Department. The grantee will submit activity data elements in a monthly activity report for each month of the grant period. Other Requirements and Expectations for Grantees Grantees will be paid on a monthly basis following the submission of an invoice and monthly activity report for services performed to the County's satisfaction.This grantee will be reimbursed on an actual cost reimbursement basis not to exceed the total grant amount It is the responsibility of the grantee to track and report expenditures and services provided and expenses that exceed the grant (contractual amount)will notbe reimbursed. Applicants shall be legally authorized to conduct business as a nonprofit in the State of California and have established administrative and program/service resources in Fresno County.Applicant agreement that state and/or local monitors or auditors,to ensure compliance with funding requirements,and may review grantees facilities,relevant financial and performance records. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 25 Proposal Guidelines In addition tothe Proposal content requirements,applicants shall include in their response the additional information listed below: A.Project Narrative (10 page limit;using Arial font,11 point) Describe the agency experience and ability to provide community recidivism and crime reduction services.Include proposal description how and what the agency will provide services to persons who have been released from state prison,a county jail,ora juvenile detention facility,that are under the supervision of parole or probation department,or any other person at risk of becoming involved in criminal activities. Applicants will to include,but are not limited to,the following elements in their Project Narrative: 1.Applicant's experience in working within Fresno County's criminal justice system and demonstrated ability to collaborate with other criminal justice,education and human service agencies,and other service providers in the community; 2.Detail ofthe applicant's experience in development and implementation of successful projects/programs involving criminal offenders in Fresno County. Include a summary of relevant prior experience in providing services similar to those proposed. 3. What isthe need forthe service within the target population? a.Describe thearea to be served.If the program/service will operate only in specific areas of the County, be specific as to where. b. Discuss howthis service will complementand notcompete with other programs/services currently operating in the area served. 4.Describe thetarget population,specifying eligibility and exclusionary criteria, including,but not limited toage,gender,offense history,health issues,type of need that will be addressed,etc.Additionally,identify the total number of participants to be served. 5.Describe the program/service model,is it evidence-based and include the short and long term goals,length ofthe program/service,hours per week, etc. 6. Describe the services to be provided,including how these services will reduce recidivism and victimization.(Note:Forthe purposeofthe RFP Fresno County is utilizing the Board of State and Community Corrections definitionof recidivism as reflected in Attachment B). 7.Program/service goals and participation outcomes and describe how they will benefit the participants,their families and community (referto Reporting and Performance Requirements). 8.Participant need assessment orother evaluative tools and/or methodology tobe utilized in proposed programs/services (attaching examples is encouraged). 9. How will the program/service model be cost-effective or reduce costs otherwise incurred by the criminal justice system? G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 2$ 10.Service referral agencies,including formal and informal collaborative agreements. 11.What are the participants required to accomplish in order to successfully complete the program/service? 12.Under what condition may a participant be subject to involuntary termination from the program/service?Additionally,how will the grantee handle non-compliance with the terms of participation? 13.How will the grantee respond to arrests while enrolled in the program/service? 14.For participants referred by or under the supervision of Probation,how will the grantee communicate with Probation on case activity,program/service completion,non-compliance,and termination? 15.How will those that completethe program/service be transitioned to other services or supports if needed? 16.Program/service description and assurance of how the agency plans to comply with the reporting and performance requirements identified in Scope of Work. Applicants mayincludeexamples of reporting formsas attachments to their proposals. B.Cost Proposal -Budget and Budget Narrative (5 page limit).Please complete Attachment C,Budget and Budget Narrative. C.Additional Vendor Company Data Administrative Operations -Staffing -Responsibility and liability for behavior of any agency staff lies with the grantee. 1. Providea statement ofthe agency code ofstaffconduct which reflectsthe ethical considerations required of all staff,volunteers and interns. 2.Provide a statement ofthe agency policy regarding criminal history requirement of staff,volunteer and interns. 3.Is the agency subject tothe responsibilities required by California Penal Code Article 2.5,Child Abuse and Neglect Reporting Act?If so,provide copies of the agency policies,procedures and reporting forms. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 27 PROPOSAL CONTENT REQUIREMENTS It is important that the vendor submit his/her proposal in accordance with the format and instructions provided underthis section.Doing so will facilitate the evaluation of the proposal.It will limit the possibilityof a poor rating due to the omission or mis- categorization ofthe requested information.Responding in the requested format will enhance the evaluation team's item by item comparison of each proposal item.The vendor's proposal may be placed ata disadvantage ifsubmittedina format other than that identified below. Bidders are requested to submit their proposals in a binder (one that allows for easy removal of pages)with index tabs separating the sections identified.Each page should be numbered. Each binder is to be clearly marked on the cover with the proposal name,number closing date, "Original" or "Copy",and bidder's name. Merely offering to meet the specifications is insufficient and will not be accepted.Each bidder shall submit a complete proposal with all information requested.Supportive material may be attached as appendices.All pages,including the appendices,mustbe numbered. Vendors are instructed notto submit confidential,proprietary and related information within the request for proposal.If you are submitting trade secrets, itmust be submitted in a separate binder clearly marked "TRADE SECRETS",see Trade Secret Acknowledgement section. The content and sequence ofthe proposals will be as follows: '•RFP PAGE 1 AND ADDENDUM(S)PAGE 1 (IF APPLICABLE)completed and signed by participating individual or agency. II-COVER LETTER:Aone-page cover letter and introduction including the company name and address of the bidder and the name,address and telephone number of the person or persons to be used for contact and who will be authorized to make representations for the bidder. A.Whetherthe bidder isan individual,partnership or corporation shall also be stated.It will be signed by the individual,partner,oran officer or agent ofthe corporation authorized to bind the corporation,depending upon the legal nature ofthe bidder.A corporation submitting a proposal may be required before the contract is finally awarded to furnish a certificate as to its corporate existence,and satisfactory evidence as to the officeror officersauthorized to execute the contract on behalfof the corporation. 'I'-TABLE OF CONTENTS lv-CONFLICT OF INTEREST STATEMENT:The Contractor may become involved in situations where conflict of interest could occur dueto individual or organizational activities that occur within the County.In this section the bidder should address the potential,ifany,for conflict ofinterestand indicate plans, if applicable,to address potential conflict of interest.This section will be reviewed by County Counsel for compliance with conflict ofinterestas partofthe review process. The Contractor shall comply with all federal,stateand local conflict of interest laws,statutes and regulations. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 2$ V.TRADE SECRET: A.Sign where required. VK CERTIFICATION -DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS VII.REFERENCES VIII.PARTICIPATION IX.EXCEPTIONS:This portion of the proposal will note any exceptions to the requirements and conditions taken by the bidder.If exceptions are not noted,the County will assume thatthe bidder's proposals meet those requirements.The exceptions shall be noted as follows: A.Exceptions to General Conditions. B.Exceptions to General Requirements. C.Exceptions to Specific Terms and Conditions. D.Exceptions to Scope of Work. E. Exceptions to Proposal Content Requirements. F.Exceptions to any other part of this RFP. X.VENDOR COMPANY DATA:This section should include: A.A narrative which demonstrates the vendor's basic familiarity or experience with problems associated with this service/project. B.Descriptions of any similar or related contracts under which the bidder has provided services. C.Descriptions ofthe qualifications ofthe individual(s)providing the services. D.Any material (including letters ofsupport or endorsement)indicative ofthe bidder's capability. E.A brief description ofthe bidder's current operations,and ability to provide the services. F.Copies ofthe audited Financial Statements for the last three (3)years for the agency or program that will be providingthe service(s)proposed.Ifaudited statements are not available,complied or reviewed statements will be accepted with copies ofthree years ofcorresponding federaltax returns. This information isto be provided afterthe RFP closes, if requested.Do not provide with your proposal. G. Describeallcontracts that have been terminated before completion within the last five (5)years: 1.Agency contract with 2.Date of original contract G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 29 3.Reason for termination 4. Contact person and telephone number foragency H.Describe all lawsuit(s)or legal action(s)thatare currently pending;and any lawsuit(s) or legalaction(s) that have been resolved within the last five (5)years: 1.Location filed,name of court and docket number 2.Nature of the lawsuit or legal action I.Describe any payment problems that you have had with the County within the past three (3)years: 1.Funding source 2.Date(s)and amount(s) 3.Resolution 4.Impact to financial viabilityof organization. XI-SCOPE OF WORK: A.Bidders are to use this section to describe the essence oftheir proposal. B.This section should be formatted as follows: 1. Ageneral discussion ofyour understanding ofthe project,the Scope of Work proposed and a summary of the features of your proposal. 2. A detailed description of your proposal as it relates to each item listed under the "Scope of Work"section of this RFP. Bidder's response should be stated inthe same order as are the "Scope of Work"items. Each description should begin with a restatement of the "Scope of Work"item that itis addressing.Bidders must explain their approach and method of satisfying each of the listed items. C. When reports or other documentation are to be a part ofthe proposal a sample of each must be submitted.Reports should be referenced in this section and submitted in a separate section entitled "REPORTS." D.Acomplete description ofany alternative solutions or approaches to accomplishing the desired results. XII.COST PROPOSAL: Quotations may be prepared inany manner to best demonstrate the worthiness of your proposal.Include details and rates/fees for all services,materials, equipment,etc. to be provided or optional under the proposal. XIII.CHECK LIST G:\Public\RFP\FY2014-15\952-5330 CommunityRecidivismReduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 30 AWARD CRITERIA COST A. As submitted under the "COST PROPOSAL"section. CAPABILITY AND QUALIFICATIONS A.Do the service descriptions address all the areas identified in the RFP?Will the proposed services satisfy County's needs and to what degree? B.Does the bidder demonstrate knowledge or awareness ofthe problems associated with providing the services proposed and knowledge of laws,regulations,statutesand effective operating principles required to provide this service? C.The amount of demonstrated experience in providing the services desired in a California County. MANAGEMENT PLAN A.Is the organizational plan and management structure adequate and appropriate for overseeing the proposed services? G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 31 CHECK LIST This Checklist is provided to assist vendors in the preparation of their RFP response.Included in this list,are important requirements and is the responsibility of the bidder to submit with the RFP package in order to make the RFP compliant.Because this checklist is just a guideline the bidder must read and comply with the RFP in its entirety. Checkoffeach of the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. The Request for Proposal (RFP)has been signed and completed. Addenda,if any,have been completed,signed and included in the bid package. One (1)original plus six (6)copies ofthe RFP have been provided. The completed Trade Secret Form as provided with this RFP (Confidential/Trade Secret Information,if provided must be in a separate binder). The completed Criminal History Disclosure Form as provided with this RFP. The completed Participation Form as provided with this RFP. The completed Reference List as provided with this RFP. Indicate all of bidder exceptions tothe County's requirements,conditions and specifications as stated within this RFP. Lastly,on the LOWER LEFT HAND CORNER ofthe sealed envelope,box,etc. transmittingyour bidincludethe following information: County of Fresno RFP No.952-5330 Closing Date:February 25,2015 Closing Time:2:00 P.M. Commodityor Service:Community Recidivism Reduction Grant Return Checklist with your RFP response. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 32 ATTACHMENT A G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc LINDA M.PENNER Chair KATHLEEN T.HOWARD Executive Director STATE OF CALIFORNIA Board of State and Community Corrections 600 BERCUT DRIVE ♦SACRAMENTO CA95811 • 916.445.S073 ♦BSCC.CA.GOV .T-T-._,...._.,_EDMUND G. BROWN, JR. ATTAC HME NT A Governor Attachment I California Penal Code Section 1233.10(a) Upon agreement to accept funding from the Recidivism Reduction Fund,created in Section 1233.9,a county board of supervisors,in collaboration with the county's Community Corrections Partnership,shall develop,administer,andcollectandsubmitdatato the Board of State and Community Corrections regarding a competitive grant program intended to fund community recidivism and crime reduction services,including,but not limited to,delinquency prevention, homelessness prevention,and reentry services.The funding shall be allocated to counties by the State Controller's Office from Item 5227-101-3259 of Section 2.00 of the Budget Act of 2014-15 according to the following schedule: Alameda $250,000 Alpine $10,000 Amador $10,000 Butte $50,000 Calaveras $10,000 Colusa $ 10,000 Contra Costa $250,000 Del Norte $10,000 El Dorado $50,000 Fresno $250,000 Glenn $ 10,000 Humboldt $50,000 Imperial $50,000 Inyo $10,000 Kern $250,000 Kings $50,000 Lake $25,000 Lassen $10,000 Los Angeles $1,600,000 Madera $50,000 Marin $50,000 Mariposa $10,000 Mendocino $25,000 Merced $50,000 Modoc $10,000 Attachment I Page 2 Mono $ 10,000 Monterey $ 100,000 Napa $ 50,000 Nevada $25,000 Orange $500,000 Placer $50,000 Plumas $ 10,000 Riverside $500,000 Sacramento $250,000 San Benito $25,000 San Bernardino $500,000 San Diego $500,000 San Francisco $250,000 San Joaquin $250,000 San Luis Obispo $ 50,000 San Mateo $250,000 Santa Barbara $ 100,000 Santa Clara $500,000 Santa Cruz $50,000 Shasta $ 50,000 Sierra $ 10,000 Siskiyou $ 10,000 Solano $100,000 Sonoma $100,000 Stanislaus $ 100,000 Sutter $25,000 Tehama $25,000 Trinity $ 10,000 Tulare $ 100,000 Tuolumne $25,000 Ventura $250,000 Yolo $ 50,000 Yuba $25,000 (b)For purposes ofthis section,"community recidivism and crime reduction service provider" means a nongovernmental entity ora consortium or coalition of nongovernmental entities,that provides community recidivism and crime reduction services,as described in paragraph (2)of subdivision (c),to persons who have been released from the state prison,a county jail,a juvenile detention facility,who are under the supervision ofa parole or probation department,or any otherperson at risk of becominginvolvedin criminal activities. (c)(1)A community recidivism and crime reduction service provider shall have a demonstrated history of providing services,as described in paragraph (2),to the target population during the five years immediately prior to the application for a grant awarded pursuant to this section. (2)A community recidivism and crime reduction service provider shall provide services that are designed to enable persons to whom the services are provided to refrain from engaging in Attachment I Page 3 crime,reconnect with their family members,and contribute to their communities.Community recidivism and crime reduction services may include all of the following: (A)Self-help groups. (B)Individual or group assistance withbasiclife skills. (C) Mentoringprograms. (D)Academic and educational services,including,but not limited to,services to enable the recipient to earn his or her high school diploma. (E)Job training skills and employment. (F)Truancy prevention programs. (G)Literacy programs. (H)Any other service that advances community recidivism and crime reduction efforts,as identified by the county board of supervisors and the Community Corrections Partnership. (I)Individual or group assistance with referrals for any ofthe following: (i) Mental and physical health assessments, (ii) Counseling services, (iii)Education and vocational programs, (iv)Employment opportunities, (v) Alcohol and drug treatment. (vi)Health,wellness,fitness,and nutrition programs and services, (vii)Personal finance and consumer skills programs and services, (viii)Other personal growth and development programs to reduce recidivism, (ix) Housing assistance, (d)Pursuant to this section and upon agreement to accept funding from the Recidivism Reduction Fund,the board of supervisors,in collaboration with the county's Community Corrections Partnership,shall grant funds allocated to the county,as described in subdivision (a), to community recidivism and crime reduction service providers based on the needs of their community. (e)(1)The amount awarded to each community recidivism and crime reduction service provider by a county shall be based on the population of the county,as projected by the Department of Finance,and shall not exceed the following: (A)One hundred thousand dollars ($100,000)in a county with a population of over 4,000,000 people. (B)Fifty thousand dollars ($50,000)in a county with a population of700,000 or more people but less than 4,000,000 people. (C)Twenty five thousand dollars ($25,000)in a county with a population of400,000 or more people but less than 700,000 people. (D)Ten thousand dollars ($10,000)in a county with a population of less than 400,000 people. (2)The total amount of grants awarded to a single community recidivism and crime reduction service provider by all counties pursuant to this section shall not exceed one hundred thousand dollars ($100,000). (f)The board of supervisors,in collaboration with the county's Community Corrections Partnership,shall establish minimum requirements,funding criteria,and procedures for the counties to award grants consistent withthecriteria established inthis section. (g)Acommunity recidivism and crime reduction service provider that receives a grant under this section shall report to the county board ofsupervisors or the Community Corrections Partnership on the number of individuals served and the types of services provided,consistent Attachment I Page 4 with paragraph (2)of subdivision (c).The board ofsupervisors or the Community Corrections Partnership shall report to the Board ofState and Community Corrections any information received under this subdivision from grant recipients. (h)Of the total amount granted to a county,up to 5 percent may be withheld by the board of supervisors or the Community Corrections Partnership for the payment of administrative costs. (i)Any funds allocated to a county under this section shall be available for expenditure for a period of four years and any unexpended funds shall revert to the state General Fund at the end ofthe four-year period.Any funds not encumbered with a community recidivism and crime reduction service provider one year after allocation of grant funds to counties shall immediately revert to the state General Fund. Proposal No.952-5330 Page 33 ATTACHMENT B G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc FOR IMMEDIATE RELEASE November 13,2014 ATTACHMENT B CONTACT:Tracie Cone,916.322.1054 Tracie.Cone@bscc.ca.gov BSCC Committee Releases Recidivism Definition SACRAMENTO,Nov.13,2014 -The Board of State and Community Corrections has made final its definition of "recidivism,"a first step toward promoting consistency statewide in local data collection. The approval comes after 11 months of work by a committee of public safety officials and subject-matter experts to craft the definition mandated by AB 1050.The statute calls for the definition to be used to help counties evaluate and implement evidence-based practices and programs in local corrections systems. The definition reads as follows: Adult Recidivism Definition Recidivism is defined as conviction ofa new felony or misdemeanor committed within three years of release from custody or committed within three years of placement on supervision for a previous criminal conviction.1 Supplemental Measures This definition does not preclude other measures of offender outcomes.Such measures may include new arrest,return to custody,criminal filing,violation of supervision,and level of offense (felony or misdemeanor). Recidivism Rates While the definition adopts a three-year standard measurement period,rates may also be measured over other time intervals such as one, two, or five years. 1 "Committed"refers to the date of offense,not the date of conviction. The committee continues to work on other definitions as required by the legislation.AB 1050 amended Section 6027 ofthe Penal Code to require the Board to:"Develop definitions of key terms,including,but not limited to, 'recidivism,''average daily population,''treatment program completion rates,'andanyotherterms deemed relevant in order to facilitate consistency in local data collection,evaluation,and implementation of evidence-based practices,promising evidence-based practices,and evidence-based programs." It is hoped that counties and law enforcement agencies will usethe standard definitions for these key terms once all are developed and approved by the BSCC. Since Public Safety Realignment launched in 2011 California has been investing hundreds of millions of dollars at the local level so that low-level,non-violent offenders and parole violators would serve their terms in county jails, closer to support systems and the rehabilitative programming that officials ofthe 58 counties determine work best fortheir communities.Acentralgoal of Realignment is reducing recidivism. The BSCC is mandated by AB 109 to collect and maintain data about state and community correction policies, practices and needs.Having standard definitions will promote consistent statewide reporting. In the coming weeks the BSCC will publish the definition on its website and alert counties that a definition has been adopted.The agency also will offer technical assistance to counties seeking to use the definition in local data-collection efforts. BOARD OF STATE AND COMMUNITY CORRECTIONS 600 BERCUT DRIVE ♦SACRAMENTOCA 95811 ♦916.445.5073 ♦BSCC.CA.GOV Proposal No.952-5330 Page 34 ATTACHMENT C G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc 952-5330 ATTACHMENT C BUDGETand BUDGET NARRATIVE Proposal Budget Line Item Totals Please fill out the following summary table for the proposal's planned budget.In-kind match of grant funds requested is optional.Applicants must provide sufficient detail/breakdown to explain how the requested funds outlined in the table below will be expended in each applicable line item.Amounts must be whole dollars. LINE ITEM 1.Salaries - staff providingdirect services 2. Benefits- staff providingdirect services 3.Services and Supplies 4.Other Costs 5. Indirect Costs - not to exceed 5% of total TOTAL GRANT FUNDS IN-KIND MATCH (OPTIONAL) TOTAL Proposal Budget Narrative (5 page limit:using Arial font,11 point) Describe how grant funds and in-kind match funds (optional)would be used to implement the project.If applicable,provide the source of the in-kind match funds.Provide sufficient detail to explain how all expenditures were estimated and calculated and how they are relevant to the completion of the proposed project.As cited in the "Eligible Proposal Expenditures"section of the RFP,below are eligible expenditures: 1.Salaries (The salaries of the applicant's employees that are directly involved in the proposal's activities.) 2.Benefits (The benefits of the applicant's employees that are directly involved in the proposal's activities.) 3.Services and Supplies (Services and supplies necessary for the operation of the proposal's activities [e.g.lease payment for office space,office supplies,educational materials]and items or services provided participants as part of the program/services proposed [e.g.basic necessities such as food,clothing,shelter/housing,transportation,and related expenditures]). 4.Other Costs (Applicants proposing other costs shall provide detail justifying the inclusion of other costs proposed.) 5.Indirect Costs (Includes operational overhead and administrative costs.Funds dedicated tothis line item may notexceed5%ofthe award.) COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER:952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT Issue Date:January 26,2015 Closing Date:February 25,2015 Proposal will be considered LATE when the official Purchasing time clock reads 2:00 P.M. Questions regarding this RFP should be directed to:Carolyn Flores, phone (559)600-7110, e-mail countypurchasinq(5)co.fresno.ca.us.or fax (559)600-7126. Check County of Fresno Purchasing's Open Solicitations website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx for RFP documents and changes. Please submit all Proposals to: County of Fresno -Purchasing 4525 E. Hamilton Avenue,2nd Floor Fresno,CA 93702-4599 BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED INTHE ATTACHED PROPOSAL SCHEDULE ATTHE PRICES ANDTERMS STATED,SUBJECT TO THE "COUNTYOF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTFORPROPOSALS(RFP'S)"ATTACHED. COMPANY ADDRESS CITY ( )( ) STATE ZIP CODE TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS SIGNED BY PRINT NAME TITLE PD-040 (01/15) Proposal No.952-5330 COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTS FOR PROPOSALS (RFP'S)AND REQUESTS FOR QUOTATIONS (RFQ'S) Note:the reference to "bids"in the following paragraphs applies to RFP's and RFQ's GENERAL CONDITIONS By submitting a bid the bidder agrees to the following conditions.These conditions will apply to all subsequent purchases based on this bid. 1. BID PREPARATION: A)All prices and notations must betyped orwritten in ink.No erasures permitted.Errors may be crossed out,initialed and corrections printed in ink by person signing bid. B)Brand Names:Brand names and numbers when given are for reference.Equal items will beconsidered,provided the offer clearly describes the article and how it differs from that specified.In the absence of such information it shall be understood the offering is exactly as specified. C)State brand ormake of each item.If bidding on other than specified, state make,model and brand being bid and attach supporting literature/specifications tothe bid. D)Bid on each item separately.Prices should be stated in units specified herein.All applicable charges must be quoted;charges on invoice notquoted herein will be disallowed. E)Time ofdelivery isa partofthe consideration and must bestatedin definite terms and must be adhered to.F.O.B.Point shall be destination or freight charges must be stated. F)All bids must be dated and signed with the firm's name and by an authorized officer or employee. G)Unless otherwise noted,prices shall be firm for one hundred eighty (180)days after closing dateof bid. 2.SUBMITTING BIDS: A)Each bid must be submitted on forms provided in a sealed envelope/package with bid number and closing date and time onthe outside ofthe envelope/package. B)Interpretation:Should anydiscrepancies oromissions befound in the bid specifications ordoubt astotheir meaning,the bidder shall notify the Buyer in writing at once.The County shall not be held responsible for verbal interpretations.Questions regarding the bid must be received by Purchasing stated within this document.All addenda issued shall be in writing,duly issued by Purchasing and incorporated intothecontract. C)ISSUING AGENT/AUTHORIZED CONTACT:This RFP/RFQ has been issued by County ofFresno,Purchasing.Purchasing shall be the vendor's sole point of contact with regard tothe RFP/RFQ,its content,and all issues concerning it. All communication regarding this RFP/RFQ shall be directed toan authorized representative ofCounty Purchasing.The specific buyer managing this RFP/RFQ is identified onthe cover page,along with his orher telephone number,and heorsheshould be the primary point of contact for discussions orinformation pertaining to the RFP/RFQ.Contact with any other County representative,including elected officials,for the purpose of discussing this RFP/RFQ,its content,or any other issue concerning it,is prohibited unless authorized by Purchasing.Violation of this clause,by the vendor having unauthorized contact (verbally or in writing)with such other County representatives,may constitute grounds for rejection by Purchasing ofthe vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract toa vendor orvendors,except as follows.First,in the event thata vendor initiates a formal protest against the RFP/RFQ,such vendor may contact the appropriate individual,or individuals who are managing that protest as outlined in the County's established protest procedures.All such contact must be in accordance with thesequence set forth under the protest procedures.Second,in the event a public hearing isscheduled before the Board ofSupervisors tohear testimony prior to its approval ofa purchase order or contract,any vendor may address the Board. D)Bids received after the closing time will NOT be considered. E)Bidders are to bid what is specified or requested first If unable to or unwilling to,bidder may bid alternative or option,indicating all advantages,disadvantages and their associated cost. FAILURE TO BID: A)If not bidding,return bid sheet and state reason for no bid oryour name may be removed from mailing list. TAXES,CHARGESAND EXTRAS: A)County of Fresno is subject to California sales and/or use tax (8.225%). Pleaseindicate as a separate line item ifapplicable. B) DO NOT include Federal Excise Tax. Registration No.94-73-03401-K. C)County isexempt from Federal Transportation Tax.Exemption certificate is not required where shipping papers show consignee as County of Fresno. D)Charges for transportation,containers,packing,etc.will not be paid unless specified in bid. 1A County is exempt under Proposal No.952-5330 5.W-9 -REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION &CALIFORNIA FORM 590 WITHHOLDING EXEMPTION CERTIFICATE: Upon award of bid,the vendor shall submit to County Purchasing,a completed IRS Form W-9 -RequestforTaxpayerIdentification Number and Certification anda California Form 590Withholding Exemption Certificate if notcurrently a County ofFresno approved vendor. 6. AWARDS: A)Award(s)will be made to the most responsive responsible bidder; however,the Fresno County Local Vendor Preference and/or the Disabled Veteran Business Enterprise Preference shall take precedence when applicable.Said Preferences apply only to Request for Quotations for materials,equipment and/or supplies only (no services);the preference do not apply to Request for Proposals. RFQ evaluations will include such things as life-cycle cost, availability,delivery costs and whose product and/or service is deemed to bein the best interest of the County.The County shall be thesolejudge inmaking such determination. B)Unless bidder gives notice of all-or-none award in bid,County may acceptany item,groupofitemsoronthe basisoftotal bid. C)The County reserves the right to reject any and all bids and towaive informalities or irregularities in bids. D)Award Notices are tentative:Acceptance of anoffer made in response to this RFP/RFQ shall occur only upon execution of an agreement by both parties orissuance ofa valid written Purchase Order by Fresno County Purchasing. E)After award,all bids shall be open to public inspection.The County assumesno responsibility for the confidentiality ofinformation offered in a bid. 7. TIE BIDS: All other factors being equal,the contract shall be awarded tothe Fresno County vendor or,if neither or both are Fresno County vendors,itmay be awarded bythe flip ofa coin inthe presence ofwitnesses ortheentire bid may be rejected andre-bid.If theGeneral Requirements oftheRFQ state that they areapplicable,the provisions ofthe Fresno County Local Vendor Preference shall take priority over this paragraph. 8. PATENT INDEMNITY: The vendor shall hold the County,its officers,agents and employees, harmless from liability ofany nature orkind,including costs and expenses, for infringement oruse ofany copyrighted orun-copyrighted composition, secret process,patented or unpatented invention,article or appliance furnished or used in connection withthis bid. 9. SAMPLES: Samples,when required,must be furnished anddelivered free and,ifnot destroyed by tests,will upon written request (within thirty (30)days ofbid closing date)be returned atthe bidder's expense.In the absence ofsuch notification,County shall have the right to dispose of the samples in whatever manner itdeems appropriate. 10.RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT: A)In caseofdefault by vendor,the County may procure the articles or service from another sourceandmay recover thecostdifference and related expenses occasioned thereby from any unpaid balance due the vendor orbyproceeding againstperformance bond ofthevendor, if any,or by suit against the vendor.The prices paid by the County shall be considered the prevailing market price at the time such purchase is made. B)Articles or services,which upon delivery inspection do not meet specifications,will be rejected and the vendor will be considered in default.Vendor shall reimburse County for expenses related to delivery of non-specified goodsor services. C)Regardless of F.O.B.point,vendor agrees to bear all risks of loss,injury ordestruction to goods and materials ordered herein which occur prior to delivery andsuch loss,injury ordestruction shall notrelease vendor from any obligation hereunder. 11. DISCOUNTS: Terms ofless than fifteen (15)days for cash payment will be considered as net in evaluating this bid.Adiscount for payment within fifteen (15)days ormore will be considered in determining the award of bid.Discount period will commence either the later of delivery or receipt of invoice by the County. Standard terms are Net forty-five (45)days. 12. SPECIALCONDITIONSI CONDITIONS: i BIDSCHEDULESUPERSEDEGENERAL The "General Conditions"provisions of this RFP/RFQ shall be superseded if in conflict with any other section ofthis bid,tothe extent of any such conflict. 13. SPECIAL REQUIREMENT: With the invoice or within twenty-five (25)days of delivery,the seller must provide to the County a Material Safety Data Sheet for each product,which contains any substance on"The List of800 Hazardous Substances",published by the State Director of Industrial Relations.(See Hazardous Substances Information and Training Act,California State Labor Code Sections 6360 through 6399.7.) 14.RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with documentation)recycled or recyclable products/materials which meet stated specifications. 15. YEAR COMPLIANCE WARRANTY: Vendor warrants that any product furnished pursuant to this Agreement/order shall support a four-digit year format and beable toaccurately process date and time data from,into and between the twentieth and twenty-first centuries,aswell as leap year calculations."Product"shall include,without limitation,any piece or component of equipment,hardware,firmware,middleware,custom or commercial software,or internal components or subroutines therein.This warranty shall survive termination orexpiration ofthis Agreement. In the event ofany decrease in product functionality oraccuracy related totime and/or date data related codes and/or internal subroutines that impede the product from operating correctly using dates beyond December 31,1999, vendor shall restore or repair the product tothe same level of functionality as warranted herein,soasto minimize interruption toCounty's ongoing business process,time being ofthe essence.In the event that such warranty compliance requires the acquisition of additional programs,the expense for any such associated oradditional acquisitions,which may berequired,including,without limitation,data conversion tools,shall beborne exclusively by vendor.Nothing in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this Agreement with respect to defects other than year performance. 1B Proposal No.952-5330 16.PARTICIPATION: Bidder may agree to extend the terms ofthe resulting contract to other political subdivision,municipalities and tax-supported agencies. Such participating Governmental bodies shall make purchases in Iheirown name,make payment directly to bidder,and beliable directly to the bidder, holding theCounty ofFresno harmless. 17.CONFIDENTIALITY: All services performed by vendor shall bein strict conformance with all applicable Federal,State of California and/or local laws and regulations relating to confidentiality,including but not limited to,California Civil Code, California Welfare and Institutions Code,Health and Safety Code, California Code of Regulations,Code ofFederal Regulations. Vendor shall submit to County's monitoring of said compliance. Vendor may bea business associate ofCounty,as that term isdefined in the "Privacy Rule"enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).As a HIPAA Business Associate, vendor may use ordisclose protected health information ("PHI")to perform functions,activities or services for or on behalf of County asspecified by the County,provided thatsuchuseor disclosure shallnotviolate HIPAA andits implementing regulations.The uses and disclosures if PHI may notbe more expansive than those applicable to County,as the "Covered Entity"under HIPAA's Privacy Rule,except as authorized for management, administrative or legal responsibilities ofthe Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County,oras required by law without written notice tothe County. Vendor shall ensure that any agent,including any subcontractor,towhich vendor provides PHI received from,orcreated orreceived by the vendor on behalf of County,shall comply with thesame restrictions and conditions with respecttosuch information. 18.APPEALS: Appeals must besubmitted in writing within seven (7)working days after notification ofproposed recommendations for award.A"Notice ofAward"is not an indication ofCounty's acceptance ofan offer made in response to this RFP/RFQ.Appeals should be submitted to County of Fresno Purchasing,4525 E.Hamilton Avenue,Fresno,California 93702-4599. Appeals should address only areas regarding RFP contradictions, procurement errors,quotation rating discrepancies,legality ofprocurement context,conflict of interest,and inappropriate or unfair competitive procurement grievance regarding the RFP/RFQ process. Purchasing will provide a written response to the complainant within seven (7)working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal to the Purchasing Agent/CAO within seven (7)working days after Purchasing's notification;except if,notified to appeal directly totheBoard ofSupervisors atthescheduled dateandtime. If the protesting bidder is not satisfied with Purchasing Agent/CAO's decision,the final appeal is with the Board ofSupervisors. 19.OBLIGATIONS OF CONTRACTOR: A)CONTRACTOR shall perform as required by the ensuing contract. CONTRACTOR also warrants on behalf of itself and all subcontractors engaged for the performance ofthe ensuing contract that only persons authorized towork in theUnited States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shallbe employed inthe performance ofthe work hereunder. B)CONTRACTOR shall obey all Federal,State,local and special district laws,ordinances and regulations. 20.AUDITS &RETENTION: The Contractor shall maintain in good and legible condition all books, documents,papers,data files and other records related to its performance under this contract.Such records shall be complete and available to Fresno County,the State ofCalifornia,the federal government or their duly authorized representatives for the purpose of audit,examination,or copying during the term of the contract and for a period of at least three (3)years following the County's final payment under the contract or until conclusion of any pending matter (e.g.,litigation or audit),whichever is later.Such records must be retained in the manner described above until all pending matters are closed. 21.DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS: Applies to Requestfor Proposal (RFP);does not apply to Requestfor Quotation (RFQ)unless specifically stated elsewhere in the RFQ document. In their proposal,the bidder is required to disclose if any of the following conditions apply to them,their owners,officers,corporate managers and partners (hereinafter collectively referred to as "Bidder"): •Within the three-year period preceding the proposal,they have been convicted of,orhad a civil judgment rendered against them for: o fraud or a criminal offense in connection with obtaining, attempting toobtain,or performing a public (federal,state,or local)transaction orcontract under a public transaction; o violation ofa federal orstate antitrust statute; o embezzlement,theft,forgery,bribery,falsification,or destruction ofrecords;or o false statements orreceipt ofstolen property Within a three-year period preceding their proposal,they have had a public transaction (federal,state,or local)terminated for causeordefault 22. DATASECURITY: Individuals and/or agencies that enter into a contractual relationship with the COUNTY for the purpose ofproviding services must employ adequate controls and data security measures,both internally and externally to ensure and protect the confidential information and/or data provided tocontractor by the COUNTY, preventing the potential loss,misappropriation orinadvertent access,viewing, use or disclosure of COUNTY data including sensitive or personal client information;abuse of COUNTY resources;and/or disruption to COUNTY operations. Individuals and/or agencies may not connect to or use COUNTY networks/systems via personally owned mobile,wireless orhandheld devices unless authorized by COUNTY for telecommuting purposes and provide a secure connection;uptodate virus protection and mobile devices musthave the remote wipe feature enabled.Computers orcomputer peripherals including mobile storage devices may not be used (COUNTY or Contractor device)or brought in for useinto the COUNTY'S systemfs)without prior authorization from COUNTY'S Chief Information Officer and/or designee(s). No storage ofCOUNTY'S private,confidential orsensitive data on anyhard-disk drive,portable storage device or remote storage installation unless encrypted according toadvance encryption standards (AES of128 bit orhigher). 1C Proposal No.952-5330 The COUNTY will immediately be notified of any violations,breaches or potential breaches of security related to COUNTY'S confidential information,data and/or data processing equipment which stores or processes COUNTY data,internally orexternally. COUNTY shall provide oversight to Contractor's response to all incidents arising from a possible breach of security related to COUNTY'S confidential client information.Contractor will be responsible to issue any notification to affected individuals as required by law or as deemed necessary by COUNTY in its sole discretion.Contractor will be responsible for all costs incurred asa result ofproviding the required notification. 23.PURCHASING LOCATION &HOURS: Fresno County Purchasing is located at 4525 E.Hamilton Avenue (second floor),Fresno,CA 93702.Non-holiday hours of operation are Monday through Friday,8:00 A.M.to 12:00 Noon and 1:00 P.M.to 5:00 P.M.PST; Purchasing is closed daily from 12:00 Noon to 1:00 P.M.The following holiday office closurescheduleisobserved: January 1*New Year's Day Third Monday in January Martin Luther King,Jr.'s Birthday Third Monday in February Washington -Lincoln Day March 31*Cesar Chavez'Birthday Last Monday in May Memorial Day Ju|y 4*Independence Day First Monday in September Labor Day November 11*Veteran's Day Fourth Thursday in November Thanksgiving Day Friday following Thanksgiving December 25*Christmas *When this date falls on a Saturday,the holiday is observed the preceding Friday.If the date falls on a Sunday,the holiday is observed the following Monday. 24.FRESNO COUNTY BOARD OF SUPERVISORS ADMINISTRATIVE POLICIES: The link below references the Fresno County Board of Supervisors Administrative policies that will apply to this Request for Proposal. Click here to view 1D Proposal No.952-5330 page 2 TABLE OF CONTENTS PAGE OVERVIEW 3 KEY DATES 4 TRADE SECRET ACKNOWLEDGEMENT 5 DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS 7 REFERENCE LIST 10 PARTICIPATION u GENERAL REQUIREMENTS 12 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS 19 SCOPE OF WORK 22 PROPOSAL CONTENT REQUIREMENTS 27 AWARD CRITERIA 30 CHECKLIST 31 ATTACHMENT A 32 ATTACHMENT B 33 ATTACHMENT C 34 G:\Public\RFP\FY 2014-15V952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 3 OVERVIEW The County of Fresno is requesting proposals from qualified vendors for local Community Recidivism Reduction Grant Services. The Budget Act of 2014 (Chapter 25,Statutes of 2014)allocates $8 million to California counties to fund a local Community Recidivism Reduction Grant as defined in Penal Code Section 1233.10 (Attachment A).As one of the recipient counties of this one-time funding,the County of Fresno is offering a competitive grant process to fund community recidivism and crime reduction services,including,but not limited to,delinquency prevention,homelessness prevention and reentry services.The County of Fresno has established the following guidelines asa focal point of local efforts within the statutory requirements with the goal of meeting the needs in Fresno County. Proposed projects must be designed to enable persons to whom the services are provided refrain from engaging in crime,reconnect with their family members,and contribute to their communities.As defined in thestatutethe following type's program/service activities are examples of eligible services: •Self-help groups • Individual or group assistance with basic lifeskills •Mentoring programs •Academic and educational services •Job training skills and employment •Truancy prevention programs •Literacy programs •Service referral Award must be used to create a new service,such as those listed above,or to expand an existing effort.Program/service expansion includes,but is not limited,providing services in the ruralcommunities in Fresno County. Grant Period All grant awards will be made on a competitive bid basis.The anticipated contract periods are one-year or two-year, depending upon services proposed,from July 1, 2015 throuqh June 30 2016 or June 30,2017. Available Funding This is a one-time grant award opportunity and is not intended to fund ongoing expenditures.No single grant amount may exceed $50,000 for each community recidivism and crime reduction service provider that receives a grant award.Ofthe $250,000 in total grant funds allocated to Fresno County,the statute permits a 5%administrative fee ($12,500)for County administrative costs;the total grant funds available are $237,500. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 4 KEY DATES RFP Issue Date: Vendor Conference: Vendors are to contact Carolyn Flores at (559)600-7110 if planning to attend vendor conference. Deadline for Written Requests for Interpretations or Corrections of RFP: RFP Closing Date: January 26,2015 February 5,2015 10:00 A.M. Countyof Fresno Purchasing 4525 E. HamiltonAvenue,2nd Floor Fresno,CA 93702 February 10,2015 1:00 P.M. Fax No.(559)600-7126 E-Mail:CountvPurchasinq(S)co.fresno.ca.us February 25,2015 at 2:00 P.M. County of Fresno Purchasing 4525 E. HamiltonAvenue,2nd Floor Fresno,CA 93702 G:\Public\RFP\FY 2014-15V952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 5 TRADE SECRET ACKNOWLEDGEMENT All proposals received by the County shall be considered "Public Record"as defined by Section 6252 ofthe California Government Code.This definition readsas follows: "...Public records"includes any writing containing information relating to the conduct of the public's business prepared,owned,used or retained by any state or local agency regardless of physical form or characteristics "Public records"in the custody of,or maintained by,the Governor's office means any writing prepared on or after January 6,1975." Each proposal submitted is Public record and is therefore subject to inspection by the public per Section 6253 of the California Government Code.This section states that "every person has a right to inspect any public record". The County will not exclude any proposal or portion of a proposal from treatment as a public record except in the instance that it is submitted asa trade secret as defined by the California Government Code.Information submitted as proprietary,confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record.r "Trade secrets"as defined by Section 6254.7 of the California Government Code are deemed not to be public record. This section defines trade secrets as: "...Trade secrets,"as used in this section,may include,but are not limited to,any formula,plan,pattern,process,tool,mechanism,compound,procedure,production data or compilation of information that is not patented,which is known only to certain individuals within a commercial concern who are using it to fabricate,produce,or compound an article of trade or a service having commercial value and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it." Information identified by bidder as "trade secret"will be reviewed by County of Fresno's legal counsel to determine conformance or non-conformance to this definition.Such material should be submitted in a separate binder marked "Trade Secret".Examples of material not considered tobetradesecrets are pricing,cover letter,promotional materials,etc. INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO THE ABOVE DEFINITION WILL NOT BECOME PUBLIC RECORD.COUNTY WILL SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER. Information identified by bidder as tradesecretand determined not tobe in conformance with the California Government Code definition shall be excluded from the proposal.Such information will be returned tothe bidder at bidder's expense upon written request. Trade secrets must be submitted in a separate binder that is plainly marked "Trade Secrets." The County shall not in any way be liable or responsible for the disclosure of any proposals or portions thereof,if they are not (1)submitted in a separate binder that is plainly marked "Trade Secret"on the outside;and (2)if disclosure is required or allowed under the provision of law or by order of Court. Vendors are advised thatthe County does not wish to receive trade secrets andthat vendors are not to supply tradesecrets unlesstheyare absolutely necessary. G:\Public\RFP\FY2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 6 TRADE SECRET ACKNOWLEDGEMENT I have read and understand the above "Trade Secret Acknowledgement." I understand that the County of Fresno has no responsibility for protecting information submitted as a tradesecret if it is not delivered in a separate binder plainly marked "Trade Secret."Ialso understand that all information my company submits,except for that information submitted in a separate binder plainly marked "Trade Secret,"are public records subject to inspection by the public.This is true no matter whether my company identified the information as proprietary, confidential or under any other such terms that might suggest restricted public access. Enter company name on appropriate line: (Company Name) (Company Name) ACKNOWLEDGED BY: Signature Has submitted information identified as Trade Secrets in a separate marked binder.** Has not submitted information identified as Trade Secrets.Information submitted as proprietary confidential or under any other such terms that might suggest restricted public access will notbe excluded from treatment as publicrecord. -L_L Telephone Print Name and Title Date Address City State Zip **Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with the California Government Code definition. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 7 DISCLOSURE -CRIMINAL HISTORY & CIVIL ACTIONS In their proposal,the bidder is required to disclose if any of the following conditions apply to them,their owners,officers,corporate managers and partners (hereinafter collectively referred to as "Bidder"): •Within the three-year period preceding the proposal,they have been convicted of,or had a civil judgment rendered against them for: o fraud ora criminal offense in connection with obtaining,attempting to obtain,or performing a public (federal,state,or local)transaction or contract under a public transaction; o violation of a federal or state antitrust statute; o embezzlement,theft,forgery,bribery,falsification,or destruction of records;or o false statements or receiptofstolen property •Within a three-year period preceding their proposal,they havehada public transaction (federal,state,or local)terminated for cause or default. Disclosure ofthe above information will not automatically eliminate a Bidder from consideration. The information will be considered as part ofthe determination ofwhether to award the contract and any additional information or explanation that a Bidder elects to submit withthe disclosed information will be considered.If it is later determined that the Bidder failed to disclose required information,any contract awarded tosuch Bidder may be immediately voided and terminated for material failure to comply with the terms and conditions of the award. Any Bidder who is awarded a contract must sign an appropriate Certification Regarding Debarment,Suspension,and Other Responsibility Matters.Additionally,the Bidder awarded the contract must immediately advise the County in writing if,during the term ofthe agreement:(1) Bidder becomessuspended,debarred,excluded or ineligible for participation in federal orstate funded programs or from receiving federal funds as listed in the excluded parties list system (http://www.epls.qov);or (2)anyoftheabove listed conditions become applicable to Bidder.The Bidder will indemnify,defend and hold the County harmless for any loss or damage resulting from a conviction,debarment,exclusion,ineligibility orothermatter listed in the signed Certification Regarding Debarment,Suspension, and Other Responsibility Matters. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 8 CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1.By signing and submitting this proposal,the prospective primary participant is providing the certification set out below. 2. The inability ofa person to provide the certification required below will not necessarily result in denial of participation inthis covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered inconnection with the department or agency's determination whether to enter into this transaction.However,failure of the prospective primaryparticipantto furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation offact upon which reliance was placed when the department or agency determined to enter into this transaction.Ifit is later determined that the prospective primary participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default. 4.The prospective primary participant shall provide immediate written notice to the department or agency to whichthis proposal is submitted ifat any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction,debarred,suspended,ineligible,participant, person, primary covered transaction,principal,proposal,and voluntarily excluded,as used inthis clause,have the meanings set out inthe Definitionsand Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance inobtaining a copy of those regulations. 6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render ingood faith the certification required bythis clause. The knowledge and information of a participant is not required to exceed that which is normally possessed bya prudent person in the ordinary course of business dealings. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 9 CERTIFICATION (1)The prospective primary participant certifies to the best of its knowledge and belief,that it,its owners,officers,corporate managers and partners: (a) Are not presently debarred,suspended,proposed for debarment, declared ineligible,or voluntarily excluded by any Federal department or agency; (b)Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records,making false statements,or receiving stolen property; (c)Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,State or local)terminated for cause or default. (2)Where the prospective primary participant is unable to certify to any of the statements inthis certification,such prospective participant shall attach an explanation to this proposal. Signature:Date: (Printed Name &Title)(Name of Agency or Company) G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 10 Vendor must compi ftf and return wtth Reoufst for Proposai Firm: REFERENCE LIST Provide a list ofat least five (5)customers for whom you have recently provided similar services. Be sure to include all requested information. Reference Name:Contact: Address:~~ City:_State:Zip: Phone No.:( )Date: Service Provided: ASSSAWSSSSAASSSSAASSSASA'A-SSA-A>'A<-y^AASAA!'AAiAS!'SAlWSAAPSiWSAAAAtSiimm^^^^^,,A/AT A'AAA # VA/A'A'AA AA AA Reference Name:Contact:' Address: City:State:Zip: Phone No.:( )Date: Service Provided: ArASAAASASSSSSASSSASASASASSSS'AAAAWSASySAASAAAAirA'SAASAAAAAyASlAAAAArAAAZSASASlW^^^y AT SA A>AA A>AS AA AAS AA Reference Name:Contact:' Address: City:.State:Zip: Phone No.:( )Date: Service Provided: ASAAASSSSAASSSASSSASASSAASSSSSSAASWAAtyASAAfSSAVSAASWAAAASAASAAAASAVAASASVAA-SSAAAS'SAAW^^^y# ;y AS Reference Name:Contact: Address: City:State:Zip: Phone No.:( )Date: Service Provided: 'SASSSASSSASAAASSAASSAASASSAAAAAASWySt?A<AS:ySASAAiyS'AAA;yAySA;yASAAt?A'AAAA?A;?ArAA^^^^^^^ Reference Name:Contact: Address: City:State:Zip: Phone No.:( )Date: Service Provided: WAAA'AAAlYAlyAyAAAAASyAAVAAAAAAyAAmyAAMAAAAAyAAAAAAi'SSS AA AA AS AAAS AS AA AA AA AS SA AA AA AA AA AA AA AA AA AA AA AA AA AA AA AA AA AS AA AA AA AS AA AA AA AA AA AA AA AA AA AS AA AA AA AS AA AA AS AA AA AS AA AS AA AS SA AA AA AS AA AA AA . Failureto provide a list of at least five (5)customers may be cause forrejection of this RFP. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 11 PARTICIPATION The County of Fresno isa member ofthe Central Valley Purchasing Group.This group consists of Fresno,Kern,Kings,and Tulare Counties and all governmental,tax supported agencies within these counties. Whenever possible,these andothertax supported agencies co-op (piggyback)on contracts put in place by one of the other agencies. Any agencychoosingto avail itselfofthis opportunity,will make purchases in their own name, make payment directly tothe contractor,be liable tothe contractor and vice versa,perthe terms ofthe original contract, allthe while holding the Countyof Fresno harmless.If awarded this contract,please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. • • Yes,we will extend contractterms and conditions to all qualified agencies within the Central Valley Purchasing Groupand other tax supported agencies. No,we will not extend contract terms toanyagencyotherthanthe County of Fresno. (Authorized Signature) Title Note:This form/information is not rated or ranked inevaluating proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page <\2 GENERAL REQUIREMENTS DEFINITIONS:The terms Bidder,Proposer,Contractor and Vendor are all used interchangeably and refer to that person,partnership,corporation,organization,agency,etc.which is offering the proposal and is identifiedon the Proposal Identification Sheet. RFP CLARIFICATION AND REVISIONS:Any revisions tothe RFP will beissuedand distributed as written addenda. FIRM PROPOSAL:All proposals shall remain firm for at least one hundred eighty (180)days. PROPOSAL PREPARATION:Proposals should be submitted in the formats shown under "PROPOSAL CONTENT REQUIREMENTS"section of this RFP. County of Fresno will not be held liable or any cost incurred by bidders responding to RFP. Bidders are to bid what is specified or requested first.If unable to or unwilling to,bidder may bid alternative or option,indicating all advantages,disadvantages and their associated cost. SUPPORTIVE MATERIAL:Additional material may be submitted with the proposal as appendices.Any additional descriptive material that is used in support of any information in your proposal must be referenced by the appropriate paragraph(s)and page number(s). Bidders are asked to submit their proposals in a binder (one that allows for easy removal of pages)with index tabs separating the sections identified in the Table of Contents.Pages must be numbered on the bottomofeach page. Any proposal attachments,documents,letters and materials submitted by the vendor shall be binding and included as a part ofthe final contract should your bid be selected. TAXES:The quoted amount must include all applicable taxes.If taxes are not specifically identified in the proposal it will be assumed that they are included in the total quoted. SALES TAX:Fresno County pays California State Sales Tax in the amount of 8.225%regardless of vendor's place of doing business. RETENTION:County of Fresno reserves the right to retain all proposals,excluding proprietary documentation submitted per the instructions of this RFP,regardless of which response is selected. ORAL PRESENTATIONS:Each finalist may be required to make an oral presentation in Fresno Countyand answer questions from County personnel. AWARD/REJECTION:The award will be made to the vendor offering the overall proposal deemed to be to the best advantage of the County.The County shall be the sole judge in making such determination.The County reserves the right to reject any and all proposals.The lowest bidders are not arbitrarily the vendorswhose proposals will be selected.Award Notices are tentative:Acceptance ofan offer made in response to this RFP shall occur only upon execution of an agreement by both parties or issuance of a valid written Purchase Order by Fresno County Purchasing. County Purchasing will chair or co-chair all award,evaluation and contract negotiation committees. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 13 Award mayrequire approval bythe Countyof Fresno Board ofSupervisors. WAIVERS:The County reserves the right to waive any informalities or irregularities and any technical or clerical errors in anyquote as the interestofthe County may require. TERMINATION:The County reserves the right to terminate any resulting contract upon written notice. MINOR DEVIATIONS:The County reserves the right to negotiate minordeviations from the prescribed terms,conditions and requirements with the selected vendor. PROPOSAL REJECTION:Failure to respond to all questions or not to supply the requested information could result in rejection of your proposal. ASSIGNMENTS:The ensuing proposed contract will provide thatthe vendor may not assign any paymentor portionsofpayments without prior written consent ofthe Countyof Fresno. BIDDERS LIABILITIES:County ofFresno will notbe held liable for anycost incurred by vendors in responding to the RFP. CONFIDENTIALITY:Bidders shall notdisclose information about the County's business or business practicesand safeguard confidential data which vendorstaffmayhave access to in the course of system implementation. DISPUTE RESOLUTION:The ensuing contract shall be governed bythe lawsofthe State of California. Anyclaimwhich cannot be amicablysettled withoutcourt action will be litigated inthe U.S. District Court for the Eastern District of California in Fresno,CA or in a state court for Fresno County. NEWS RELEASE:Vendors shall not issue any news releases or otherwise release informationto any third partyabout this RFP or the vendor's quotation withoutprior written approval from the County of Fresno. BACKGROUND REVIEW:The County reserves the right to conduct a background inquiry of each proposer/bidder which may include collection ofappropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. Bysubmitting a proposal/bid to the County,the vendor consents to such an inquiry and agrees to make available to the County such booksand recordsthe County deems necessary to conduct the inquiry. PERFORMANCE BOND:The successful bidders may be required to furnish a faithful performance bond. Bidders are to quote a separate price fora performance bond. ACQUISITIONS:The County reserves the right to obtain the whole system/services/goods as proposed or only a portion of the system/services/goods,or to make no acquisition at all. OWNERSHIP:The successful vendor will be required to provide to the Countyof Fresno documented proof of ownership bythe vendor, or its designated subcontractor,upon request of the proposed programs/services/goods. EXCEPTIONS:Identifywith explanation, any terms,conditions, or stipulations of the RFP with which you CANNOT or WILL A/OT comply with by proposal group. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism ReductionGrant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 14 ADDENDA:In the event that it becomes necessary to revise any part of this RFP,addenda will be provided to all agencies and organizations that receive the basic RFP. SUBCONTRACTORS:Ifa subcontractor is proposed,complete identificationof the subcontractor and his tasks should be provided. The primary contractor is not relievedofany responsibility by virtue of using a subcontractor. CONFLICT OF INTEREST:The Countyshall not contract with,and shall reject any bidor proposal submitted bythe persons or entities specified below,unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract: 1.Employees of the County or public agencies for which the Board of Supervisors is the governing body. 2.Profit-making firms or businesses inwhich employees described in Subsection (1) serve as officers,principals,partners or major shareholders. 3.Persons who, within the immediately preceding twelve (12)months,came within the provisions of Subsection (1),and who were employees in positions of substantial responsibility inthe area of service to be performed bythe contract,or participated inanyway in developing the contract or its service specifications. 4. Profit-making firms or businesses inwhich the former employees described in Subsection (3) serve as officers,principals,partners or major shareholders. 5. No County employee,whose position in the County enables him to influence the selection of a contractor for this RFP, or any competing RFP, and no spouse or economic dependent of such employee,shall be employees in any capacity by a bidder, or have any other direct or indirect financial interest in the selection of a contractor. 6. In addition,no County employee will be employed by the selected vendor to fulfill the vendor's .contractual obligations to the County. ORDINANCE 3.08.130 -POST-SEPARATION EMPLOYMENT PROHIBITED No officer or employee of the County who separates from County service shall for a period of one year after separation enter into any employment,contract,or other compensation arrangement with any County consultant,vendor,or other County provider of goods,materials,or services, where the officer or employee participated in any part of the decision making process that led to the County relationship with the consultant,vendor or other County provider of goods,materials or services. Pursuant to Government Code section 25132(a),a violation of the ordinance may be enjoined by an injunction in a civil lawsuit,or prosecuted as a criminal misdemeanor. EVALUATION CRITERIA:Respondents will be evaluated on the basis of their responses to all questions and requirements in this RFP and product cost.The County shall be the sole judge in the ranking process and reserves the right to reject any or all bids.False,incomplete or unresponsive statements in connection with this proposal may be sufficient cause for its rejection. SELECTION PROCESS:All proposals will be evaluated by a team consisting of representatives from appropriate County Department(s),and Purchasing.Itwill be their responsibility to make the final recommendations.Purchasing will chair or co-chair the evaluation or evaluation process. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 15 Organizations that submit a proposal may be required to make an oral presentation tothe Selection Committee.These presentations provide an opportunity for the individual,agency,or organization to clarify its proposal toensure thorough,mutual understanding. INDEPENDENT CONTRACTOR:In performance ofthe work,duties,and obligations assumed by Contractor under any ensuing Agreement,it is mutually understood and agreed that Contractor,including anyand all of Contractor's officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent, servant, employee, jointventure, partner, or associate ofthe County.Furthermore,Countyshall have no right to control,supervise, or directthe manneror method by which Contractor shall perform its work and function.However,County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof.Contractor and County shall comply with all applicable provisions of lawand the rules and regulations,ifany, ofgovernmental authorities having jurisdiction over matters the subject thereof. Becauseofitsstatus as an independent contractor,Contractor shall have absolutely no right to employment rights and benefits available to County employees.Contractor shall be solely liable and responsible for providing to,oron behalf of,its employees all legally required employee benefits.In addition,Contractorshall be solelyresponsible and save Countyharmless from all matters relating to payment ofContractor'semployees,including compliance with Social Security, withholding,and allother regulations governing such matters.It is acknowledged that during the term of the Agreement,Contractor may be providing services to others unrelated to the COUNTY or to the Agreement. HOLD HARMLESS CLAUSE:Contractor agrees to indemnify,save,hold harmless and at County's request, defend the County,its officers,agents and employees,from anyand all costs and expenses,damages,liabilities,claimsand losses occurring or resulting to County in connection with the performance, or failure to perform,byContractor, its officers,agents or employees under this Agreement and from any and all costs and expenses,damages,liabilities, claimsand losses occurring or resulting to any person,firm or corporation whomaybe injured or damaged bythe performance, or failure to perform,of Contractor, its officers,agents or employees under this Agreement. SELF-DEALING TRANSACTION DISCLOSURE:Contractor agrees that when operating as a corporation (a for-profit or non-profit corporation), or ifduringthe term of the agreement the Contractor changes its status to operate as a corporation,members of the Contractor's Board of Directors shall disclose any self-dealing transactions that they are a partyto whileContractor is providing goods or performing services under the agreement with the County. Aself-dealing transaction shall mean a transaction to which the Contractor is a party and in which one or more of its directors has a material financial interest.Members of the Board of Directors shall disclose any self-dealing transactions that they are a partyto by completing and signing a Fresno County Self-Dealing Transaction Disclosure Formand submittingitto the Countypriorto commencing with the self-dealing transaction or immediately thereafter. PRICE RESPONSIBILITY:The selected vendor will be required to assume full responsibility for all services and activities offered inthe proposal,whether or not they are provided directly. Further, the County of Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters,including payment of any and all charges resulting from the contract.The contractor may not subcontract or transfer the contract,or any right or obligation arising out of the contract,without first having obtained the express written consent of the County. G:\Public\RFP\FY2014-15\952-5330 CommunityRecidivismReduction Grant\952-5330 CommunityRecidivismReduction Grant.doc Proposal No.952-5330 page 16 ADDRESSES AND TELEPHONE NUMBERS:The vendor will provide the business address and mailing address,if different,as well as the telephone number of the individual siqninq the contract.a A??S?A!iC-7:S:-u"y C°ntraCt awarded under tnis RFP must be carried out in full compliancewithTheCivilRightsActof1964,The Americans With Disabilities Act of 1990 their subsequent amendments,and any and all other laws protecting the rights of individuals and agencies The County of Fresno has a zero tolerance for discrimination,implied or expressed and wants to ensure that policy continues under this RFP.The contractor must also guarantee that services or workmanship,provided will be performed in compliance with all applicable local state or ' federal laws and regulations pertinent to the types of services,or project,of the nature required under this RFP.In addition,the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or WOiK. INSURANCE: Without limiting the COUNTY'S right to obtain indemnification from CONTRACTOR or any third parties,CONTRACTOR,at its sole expense,shall maintain in full force and effect the followinq insurance policies or a program of self-insurance,including but not limited to,an insurance pooling arrangement or Joint Powers Agreement (JPA)throughout the term of the Agreement: A.Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000)per occurrence and an annual aggregate of Two Million Dollars ($2 000 000) This policy shall be issued on a per occurrence basis.COUNTY may require specific coverages including completed operations,products liability,contractual liability Explosion- Collapse-Underground,fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. B.Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars $500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00).Coverage should include owned and non-owned vehicles used in connection with this Agreement. C.Professional Liability If CONTRACTOR employs licensed professional staff,(e.g.,Ph.D.,R.N.,L.C.S.W MFCC) in providing services,Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00)per occurrence,Three Million Dollars ($3,000,000 00)annual aggregate. This coverage shall be issued on a per claim basis.Contractor agrees that it shall maintain at its sole expense,in full force and effect for a period of three (3)years following the termination of this Agreement,one or more policies of professional liability insurance with limitsof coverage as specified herein. D.Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 17 Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno,its officers,agents,and employees,individually and collectively as additional insured,but only insofar as the operations under this Agreement are concerned.Such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance maintained by County,its officers,agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein.This insurance shall not be cancelled or changed without a minimum of thirty (30)days advance written notice qiven to County. Within thirty (30)days from the date Contractor executes this Agreement,Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies,as required herein,to the County of Fresno,County Administrative Office,2281 Tulare St.,Rm 304,Fresno,CA 93721,stating that such insurance coverage have been obtained and are in full force;that the County of Fresno,its officers,agents and employees will not be responsible for any premiums on the policies;that such Commercial General Liability insurance names the County of Fresno,its officers,agents and employees,individually and collectively as additional insured,but only insofar as the operations under this Agreement are concerned-that such coverage for additional insured shall apply as primary insurance and any other insurance or self-insurance,maintained by County,its officers,agents and employees,shall be excess only' and not contributing with insurance provided under Contractor's policies herein;and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may,in addition to other remedies it may have,suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed todo business in theStateof California. Insurance purchased shall be purchased from companies possessing a current AM Best Inc rating of A FSC VII or better. AUDIT AND RETENTION:The Contractor shall maintain in good and legible condition all books, documents,papers,data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County,the State of California,the federal government or their duly authorized representatives for the purpose of audit,examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit),whichever is later.Such records must be retained in the manner described above untilall pending matters are closed. DEFAULT:In case of default by the selected bidder,the County may procure materials and services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder,or by any other legal means available to the County. BREACH OF CONTRACT:In the event of breach of contract by either party,the other party shall be relieved of its obligations under this agreement and may pursue any legal remedies. CONFIDENTIALITY All services performed by vendor shall be in strict conformance with all applicable Federal,State of California and/or local laws and regulations relating to confidentiality,including but not limited to,California Civil Code,California Welfare and Institutions Code,Health and Safety Code, California Codeof Regulations,Codeof Federal Regulations. Vendor shallsubmitto County's monitoring ofsaid compliance. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 18 Vendor may be a Business associate of County,as that term is defined in the "Privacy Rule" enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA)As a HIPAA Business Associate,vendor may use or disclose protected health information ("PHI")to perform functions,activities or services for or on behalf of County,as specified by the County provided that such use or disclosure shall not violate HIPAA and its implementing regulations The uses and disclosures of PHI may not be more expansive than those applicable to County as the Covered Entity"under HIPAA's Privacy Rule,except as authorized for management administrative or legal responsibilities ofthe Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County or as required by law without written notice tothe County. Vendor shall ensure that any agent,including any subcontractor,to which vendor provides PHI received from,or created or received by the vendor on behalf of County,shall comply with the same restrictionsand conditions with respect to such information. APPEALS Appeals must be submitted in writing within *seven (7)working days after notification of proposed recommendations for award.A"Notice of Award"is not an indication of County's acceptance of an offer made in response to this RFP.Appeals shall be submitted to County of Fresno Purchasing,4525 E.Hamilton Avenue 2nd Floor,Fresno,California 93702-4599.Appeals should address only areas regarding RFP contradictions,procurement errors,quotation rating discrepancies,legality of procurement context,conflict of interest,and inappropriate or unfair competitive procurement grievance regarding the RFP process. Purchasing will provide a written response to the complainant within *seven (7)working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing,he/she shall have the right to appeal to the Purchasing Agent/CAO within seven (7)working days after Purchasing's notification;except,if notified to appeal directly to the Board of Supervisors at the scheduled date and time. If the protesting bidder is not satisfied with Purchasing Agent/CAO's decision the final appeal is withthe Board of Supervisors. *The seven (7)working day period shall commence and be computed by excluding the first day and includinq the last day upon the date that the notification is issued by the County. RIGHTS OF OWNERSHIP The County shall maintain all rights of ownership and use to all materials designed,created or constructed associated with this service/project/program. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 19 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS ISSUING AGENT:This RFP has been issued by County of Fresno,Purchasing.Purchasing shall bethe vendor's sole point of contact with regard tothe RFP,its content,and all issues concerning it. AUTHORIZED CONTACT:All communication regarding this RFP shallbe directed toan authorized representative of County Purchasing.The specific buyer managing this RFP is identified onthe coverpage,along with hisorher telephone number,and he orshe should be the primary point of contact for discussions or information pertaining tothe RFP.Contact with any other County representative,including elected officials,for the purpose of discussing this RFP,it content,or any other issue concerning it,is prohibited unless authorized by Purchasing. Violation of this clause,by the vendor having unauthorized contact (verbally or in writing)with such other County representatives,may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract toa vendor or vendors,except as follows. First,in the event that a vendor initiates a formal protest against the RFP,such vendor may contactthe appropriate individual,or individuals who are managing that protestas outlined in the County's established protest procedures.All such contact must be in accordance with the sequence set forth under the protest procedures.Second,in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval ofa purchase order or contract,any vendor may address the Board. VENDOR CONFERENCE:On February 5, 2015 at 10:00A.M.,a vendor's conference will be held in which the scope ofthe project and proposal requirements will be explained.The meeting will be held at the office of County of Fresno Purchasing,4525 E.Hamilton (between Cedar and Maple),2nd Floor,Fresno,California.Addendum will be prepared and distributed to all bidders only if necessary to clarify substantive items raised during the bidders' conference. Bidders areto contact Carolyn Flores at County of Fresno Purchasing,(559)600-7112,if they are planning to attend the conference. NUMBER OF COPIES:Submit one (1)original,with two (2)Reproducible compact disc enclosed andsix (6)copies of your proposal no later thanthe proposal acceptancedate and time as statedonthe front of this document to County of Fresno Purchasing.The cover page of each document isto be appropriately marked "Original"or "Copy". *Bidder shallsubmit two (2)reproducible compact disc (i.e.:PDF file)containing the complete proposal excludingtrade secrets.Compactdisc should accompany the original binder and should be either attached to the inside cover of the binder or inserted in an attached sleeve orenvelope inthe front of the binderto insurethe disc is not misplaced. INTERPRETATION OF RFP:Vendors mustmake careful examination ofthe requirements, specifications and conditions expressed in the RFP and fully inform themselves as tothe quality and character ofservices required.If any person planning to submita proposal finds discrepancies in or omissions from the RFP orhasany doubt as tothe true meaning or interpretation,correction thereof may be requested at the scheduled Vendor Conference (see G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 2_ above).Any change in the RFP will be made only by written addendum,duly issued by the County.The County will not be responsible for any other explanations or interpretations. Questions may be submitted subsequent to the Vendor Conference,subject to the followinq conditions: a.Such questions are submitted in writing to the County Purchasing not later than February 10 2015 at 1:00 p.m.Questions must be directed to the attention of Carolyn Flores Purchasinq ' Analyst III.' b.Such questions are submitted with the understanding that County can respond only to questions it considers material in nature. c.Questions shall be e-mailed to CountvPurchasinq(5)co.fresno.ca.us. NOTE:The bidder is encouraged to submit all questions atthe Vendor Conference.Time limitations can prevent a response toquestions submitted afterthe conference. SELECTION COMMITTEE:All proposals will be evaluated by a team co-chaired by Purchasing. All proposals will be evaluated by a review committee that may consist of County of Fresno Purchasing,department staff,community representatives from advisory boards and other members as appropriate. The proposals will be evaluated in a multi-stage selection process.Some bids may be eliminated or set aside after an initial review.If a proposal does not respond adequately to the RFP or the bidder is deemed unsuitable or incapable of delivering services,the proposal may be eliminated from consideration.It will be the selection committee's responsibility to make the final recommendation to the Department Head. CONTRACT TERM:It is County's intent to contract with the successful bidder for a term one (1) or two (2)years depending upon services proposed,from July 1,2015 throuqh June 30 2016 or June 30,2017. PAYMENT:The County of Fresno,if appropriate,may use Procurement Card to place and make payment for orders under the ensuing contract. AUDITED FINANCIAL STATEMENTS:Copies ofthe audited Financial Statements for the last three (3)years for the business,agency or program that will be providing the service(s) proposed.If audited statements are notavailable,complied or reviewed statements will be accepted with copies ofthree years of corresponding federal tax returns.This information isto be provided after the RFP closes,if requested.Do not provide with your proposal. CONTRACT NEGOTIATION:The County will prepare and negotiate its own contract with the selected vendor,giving due consideration to standard contracts and associated legal documents submitted as a partofbidder'sresponse to the RFP.The tentative awardofthe contractis based onsuccessful negotiation pending formal recommendation of award.Bidder isto include in response the names and titles of officials authorized to conduct such negotiations. NOTICES:All notices,payments,invoices,insurance and endorsement certificates,etc.need to be submitted as follows:referencing contract/purchase order number,department,position,title and address of administering official. EPAYMENT OPTION:The County of Fresno provides an Epay Program which involves payment of invoices by a secure Visa account number assigned tothe supplier after award of contract. Notification of payments and required invoice information are issued to the supplier's designated G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 21 Accounts Receivable contact by e-mail remittance advice at time of payment.To learn more about the benefits of an Epay Program,how it works,and obtain answers to frequently asked questions,click or copy and paste the following URL into your browser- www.bankofamerica.com/epayablesvRndors or call Fresno County Accounts Payable,559-600- fo?PraposEar°R PREFERENCE:The Local Vendor Preference does not apply to this Request G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 22 SCOPE OF WORK Target Service Population The target population for these services include persons in Fresno County who have been released from the state prison,county jail,juvenile detention facility,who are under the supervision of probation or parole,or other person at risk of becoming involved in criminal 3CtlVltl6S. For the purpose of this RFP,the definition of "person at risk of becoming involved in criminal activities includes siblings,spouses,children,and other significant persons not engaged in delinquent or criminal activities but involved in the life of an individual recently released from a state prison,county jail or juvenile detention facility,or under supervision of probation or parole. Eligible Applicants Applicants must be nongovernmental entities or a consortium or coalition of nongovernmental entities that provide community recidivism and crime reduction services to the target population for at least five years in Fresno County. An agency is only eligible to receive one grant award,including participating in a consortium submission. Eligible Grant Activities Acommunity recidivism and crime reduction service provider shall provide services that are designed to enable person to whom the services are provided to refrain from engaging in crime reconnect with their family members,and contribute to their communities.Community recidivism and crime reduction services may include all of the following: A. Self-help groups. B.Individual or group assistance with basic life skills. C.Mentoring programs. D.Academic and educational services,including,but not limited to,services to enable the recipient earn hisor her high school diploma. E. Job training skills and employment. F. Truancy prevention programs. G. Literacy programs. H.Individual or group assistance with referrals for any of the following: 1. Mental and physical health assessments 2.Counseling services 3.Education and vocational programs 4.Employment opportunities G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 pa 23 5.Alcohol and drug treatment (provider with California Department of Health Care Services Alcohol and Other Drug Program Certification) 6.Health,wellness,fitness,and nutrition programs and services 7.Personal finance and consumer skills programs and services 8.Other personal growth and development programs to reduce recidivism 9.Housing assistance Funding Priorities Priority will be given to proposals that target current gaps in available services and/or hard to reach populations including, but not limitedto: A.Proposals that strengthen partnerships between criminal justice and nongovernmental entities. B.Proposals serving individuals in the rural communities of Fresno County. C.Proposals focused on individuals involved or at risk of being involved in gang activities. D.Proposals focused on evidence-based programming and/or reducing barriers to access existing services. E.Proposals that develop new intervention strategies and/or incorporate collaborations with new partners. F.Proposals including sustainability plan illustrating how the one-time funding will be leveraged to benefit ongoing service levels and clients. Eligible Proposal Expenditures The information outlined below applies the applicant's expenditures and subsequent reimbursement of grant funds. A.Salaries and Benefits:The salaries and benefits of the applicant's employees that are directly involved inthe proposal's activities. B.Services and Supplies:Services and supplies necessary for the operation of the proposal's activities (e.g.lease payment for office space,office supplies,educational materials)and items or services provided participants as part of the program/services proposed (e.g.basic necessities such as food,clothing,shelter/housing,transportation and related expenditures). C.Other Costs:Applicants proposing other costs shall provide detail justifying the inclusion of other costs proposed. D.Indirect Costs:Includes operational overhead and administrative costs.Funds dedicated to this line item may not exceed 5% of the award. Note:Grant funds will be remitted on a reimbursement basis after submission of required activity reports. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 24 Reporting and Performance Requirements The grantee will be required to report project activities that include collecting and submittinq client and activity data to the Fresno County Administrative Office and Probation Department Data elements that must be collected and reported include,but are not limited to: A.Outreach data,including the number of individuals contacted to enroll in services proposed. B.Enrollment number and demographic information including participants name gender race,domestic living status (married,living with partner and/or children),and employment status,substance abuse,criminal history including gang activity,recent released from jail and/or prison,probation or parole supervision or recently discharged from probation or parole supervision,at risk of becoming involved in criminal activities,and ex-offenders with children. C.Participant needs assessment and program/service plans completed. D.Participant program/service participation (including services provided each participant during the reporting period).H E.Participant referrals to other agencies and/or services (including number of referrals and types of service referral). F.Participants leaving the program/services and the reason,including: 1. Voluntary- participant initiated 2.Non-Compliance -grantee initiated (report reason) 3.Arrest,return to custody,criminal filing,violation of supervision,or other criminal justice system intervention (identify reason) 4.Program/service completion 5.Referral to another program,service or other outcome (report other outcome). G.Probation/Parole Supervision -participant's compliance reporting pursuant to the requirements of Fresno County Probation Department. The grantee will submit activity data elements in a monthly activity report for each month of the grant period. Other Requirements and Expectations for Grantees Grantees will be paid on a monthly basis following the submission of an invoice and monthly activity report for services performed to the County's satisfaction.This grantee will be reimbursed on an actual cost reimbursement basis not to exceed the total grant amount It is the responsibility of the grantee to track and report expenditures and services provided and expenses thatexceed the grant (contractual amount)will notbe reimbursed. Applicants shall be legally authorized to conduct business asa nonprofit in the State of California and have established administrative and program/service resources in Fresno County.Applicant agreement that state and/or local monitors or auditors,to ensure compliance with funding requirements,and may review grantees facilities,relevant financial and performance records. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 25 Proposal Guidelines In addition to the Proposal content requirements,applicants shall include in their response the additional information listed below: A.Project Narrative (10 page limit;using Arial font,11 point) Describe the agency experience and ability to provide community recidivism and crime reduction services.Include proposal description how and what the agency will provide services to persons who have been released from state prison,a county jail,or a juvenile detention facility,that are under the supervision of parole or probation department,or any other person at risk of becoming involved in criminal activities. Applicants will to include,but are not limited to,the following elements in their Project Narrative: 1.Applicant's experience in working within Fresno County's criminal justice system and demonstrated ability to collaborate with other criminal justice,education and human service agencies,and other service providers in the community; 2.Detail ofthe applicant's experience in development and implementation of successful projects/programs involving criminal offenders in Fresno County. Include a summary of relevant prior experience in providing services similar to those proposed. 3. Whatisthe need for the service within the target population? a.Describe theareatobe served.If the program/service will operate only in specific areas ofthe County, be specific as to where. b.Discuss how this service will complement and not compete with other programs/services currently operating in the area served. 4.Describe the target population,specifying eligibility and exclusionary criteria, including,but not limited to age,gender,offense history,health issues,type of need that will be addressed, etc.Additionally,identify the totalnumberof participants to be served. 5. Describe the program/service model, is it evidence-based and include the short and long termgoals,length ofthe program/service,hoursper week,etc. 6. Describethe services to be provided,including how these services will reduce recidivism and victimization.(Note:For the purpose ofthe RFP Fresno County is utilizing the Board of State and Community Corrections definition of recidivism as reflected in Attachment B). 7.Program/service goalsand participation outcomes and describe how they will benefit the participants,their families and community (refer to Reporting and Performance Requirements). 8.Participant needassessment or other evaluative tools and/or methodology to be utilized in proposed programs/services (attaching examples is encouraged). 9. How will the program/service model be cost-effective or reduce costs otherwise incurred by the criminal justice system? G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 26 10.Service referral agencies,including formal and informal collaborative agreements. 11.What are the participants required to accomplish in order to successfully complete the program/service? 12.Under what condition may a participant be subject to involuntary termination from the program/service?Additionally,how will the grantee handle non-compliance with the terms of participation? 13.How will the grantee respond to arrests while enrolled in the program/service? 14.For participants referred by or under the supervision of Probation,how will the grantee communicate with Probation on case activity,program/service completion,non-compliance,and termination? 15.How will those that complete the program/service be transitioned toother services or supports if needed? 16.Program/service description and assurance of how the agency plans to comply with the reporting and performance requirements identified in Scope of Work. Applicants may include examples of reporting forms as attachments to their proposals. B.Cost Proposal -Budget and Budget Narrative (5 page limit).Please complete Attachment C,Budget and Budget Narrative. C.Additional Vendor Company Data Administrative Operations -Staffing -Responsibility and liability for behavior of any agency staff lies with the grantee. 1. Providea statement ofthe agency code ofstaffconduct which reflectsthe ethical considerations required of all staff,volunteers and interns. 2.Provide a statement ofthe agency policy regarding criminal history requirement of staff,volunteer and interns. 3. Isthe agency subject tothe responsibilities required by California Penal Code Article 2.5,Child Abuse and Neglect Reporting Act?If so,provide copies ofthe agency policies,procedures and reporting forms. G:\Public\RFP\FY2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 21 PROPOSAL CONTENT REQUIREMENTS It is important that the vendor submit his/her proposal in accordance with the format and instructions provided under this section.Doing so will facilitate the evaluation ofthe proposal.It will limit the possibility of a poor rating dueto the omissionormis- categorization ofthe requested information.Responding in the requested format will enhance the evaluation team's item by item comparison of each proposal item.The vendor's proposal may be placed ata disadvantage if submitted in a format other than that identified below. Bidders are requested to submit their proposals in a binder (one that allows for easy removal of pages)with index tabs separating the sections identified.Each page should be numbered. Each binder is to be clearly marked on the cover with the proposal name,number,closing date, "Original" or "Copy",and bidder's name. Merely offering to meet the specifications is insufficient and will not be accepted.Each bidder shall submit a complete proposal with all information requested.Supportive material may be attached as appendices.All pages,including the appendices,must be numbered. Vendors are instructed notto submit confidential,proprietary and related information within the request for proposal.If you are submitting trade secrets,itmustbe submitted in a separate binder clearly marked "TRADE SECRETS",see Trade Secret Acknowledgement section. The contentand sequence ofthe proposals will be as follows: RFP PAGE 1 AND ADDENDUM(S)PAGE 1 (IF APPLICABLE^completed and signed by participating individual or agency. COVER LETTER:Aone-page cover letter and introduction including the company name and address of the bidder and the name,address and telephone number of the person or persons tobe used for contact and who will be authorized to make representations for the bidder. A.Whether the bidder isan individual,partnership or corporation shall also be stated.It will be signed by the individual,partner,or an officer or agent of the corporation authorized to bind the corporation,depending upon the legal nature ofthe bidder.A corporation submitting a proposal may be required before the contract is finally awarded to furnish a certificate as to its corporate existence,and satisfactory evidence as to the officer or officers authorized to execute the contracton behalf of the corporation. III.TABLE OF CONTENTS lv-CONFLICT OF INTEREST STATEMENT:The Contractor may become involved in situations where conflict of interest could occur due to individual or organizational activities that occur within the County.In this section the biddershould address the potential,if any,for conflict of interest and indicate plans,if applicable,toaddress potential conflict of interest.This section will be reviewed by County Counsel for compliance with conflict ofinterestas partofthe review process. The Contractor shall comply with all federal,state and local conflict of interest laws,statutes and regulations. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 28 V.TRADE SECRET: A. Sign where required. VL CERTIFICATION -DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS VII.REFERENCES VIII.PARTICIPATION IX.EXCEPTIONS:This portion of the proposal will note any exceptions to the requirements and conditions taken by the bidder.If exceptions are not noted,the County will assume that the bidder's proposals meet those requirements.The exceptions shall be noted as follows: A.Exceptions to General Conditions. B.Exceptions to General Requirements. C.Exceptions to Specific Terms and Conditions. D.Exceptions to Scope of Work. E.Exceptions to Proposal Content Requirements. F. Exceptionsto any other part ofthis RFP. x-VENDOR COMPANY DATA:Thissection should include: A.Anarrative which demonstrates the vendor's basic familiarity or experience with problems associated with this service/project. B.Descriptions of any similar or related contracts under which the bidder has provided services. C.Descriptions of the qualifications of the individual(s)providing the services. D.Any material (including letters of support or endorsement)indicative of the bidder's capability. E.Abrief description of the bidder's current operations,and ability to provide the services. F.Copies of the audited Financial Statements for the last three (3)years for the agency or program that will be providing the service(s) proposed.If audited statements are not available,complied or reviewed statements will be accepted with copies of three years of corresponding federal tax returns.This information is tobe provided after the RFP closes,if requested.Do not provide with your proposal. G.Describe all contracts that have been terminated before completion within the last five (5)years: 1.Agency contract with 2.Date of original contract G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 page 2g 3.Reason for termination 4.Contact person and telephone number for agency H.Describe all lawsuit(s)or legal action(s)that are currently pending;and any lawsuit(s) or legal action(s)that have been resolved within the last five (5)years: 1.Location filed,name of court and docket number 2. Nature ofthe lawsuit or legal action I.Describe any payment problems that you have had with the County within the past three (3)years: 1.Funding source 2.Date(s)and amount(s) 3.Resolution 4. Impact to financial viability of organization. XI.SCOPE OF WORK: A.Bidders aretouse this section to describe theessence of their proposal. B.This section should be formatted as follows: 1. A general discussion of your understanding ofthe project,the Scope of Work proposed and a summaryofthe features ofyourproposal. 2. Adetailed description ofyourproposal as itrelates to each item listed underthe "Scopeof Work"sectionofthis RFP.Bidder's response shouldbe stated in the same order as arethe "Scope of Work"items.Each description should begin with a restatement ofthe "Scopeof Work"item that itisaddressing.Bidders must explaintheir approach and method ofsatisfyingeach ofthe listed items. C.When reports or other documentation are to bea part of the proposal a sample of each must be submitted.Reports should be referenced in this section and submitted in a separate section entitled "REPORTS." D.A complete description of any alternative solutions or approaches to accomplishing the desired results. COST PROPOSAL:Quotations maybe prepared in any mannerto best demonstratethe worthiness of your proposal.Include details and rates/fees for all services,materials, equipment, etc. to be provided or optional underthe proposal. XII XIII.CHECK LIST G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 30 AWARD CRITERIA COST A.As submitted under the "COST PROPOSAL"section. CAPABILITY AND QUALIFICATIONS A.Do the service descriptions address all the areas identified in the RFP?Will the proposed servicessatisfy County's needs and towhatdegree? B.Does the bidder demonstrate knowledge or awareness of the problems associated with providing the services proposed and knowledge of laws,regulations,statutes and effective operating principles required to provide this service? C.The amount of demonstrated experience in providing the services desired in a California County. MANAGEMENT PLAN A.Is the organizational plan and management structure adequate and appropriate for overseeing the proposed services? G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 31 CHECK LIST This Checklist is provided to assist vendors in the preparation of their RFP response Included in this list,are important requirements and is the responsibility of the bidder to submit with the RFP package in order to make the RFP compliant.Because this checklist is just a guideline the bidder must read and comply with the RFP in its entirety. Check offeach of the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. The Request for Proposal (RFP)has been signed and completed. Addenda,if any,have been completed,signed and included in the bid package. One (1)original plus six (6)copies of the RFP have been provided. The completed Trade Secret Form as provided with this RFP (Confidential/Trade Secret Information,if provided must be in a separate binder). The completed Criminal History Disclosure Form as provided with this RFP. The completed Participation Form as provided with this RFP. The completed Reference List as provided with this RFP. Indicate all of bidder exceptions tothe County's requirements,conditions and specifications as stated within this RFP. Lastly,on the LOWER LEFT HAND CORNER of the sealed envelope,box,etc. transmitting your bid include the following information: County of Fresno RFP No. Closing Date:February 25,2015 Closing Time:2:00 P.M. 952-5330 Commodity or Service:Community Recidivism Reduction Grant Return Checklist with your RFP response. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 Page 32 ATTACHMENT A G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS 600 BERCUT DRIVE ♦SACRAMENTO CA95811 .916.44S.5073 .BSCC.CA.GOV KATHLEEN T.HOWARD Executive Director ATTAPUHJCMT A EDMUND G.BROWN.JR.ATTACHMENT A Governor Attachment I CaliforniaPenal Code Section 1233.10(a) Upon agreement to accept funding from the Recidivism Reduction Fund,created in Section 1233.9,a county board of supervisors,in collaboration with the county's Community Corrections Partnership,shall develop,administer,and collect and submit data to the Board of State and Community Corrections regarding a competitive grant program intended to fund community recidivism and crime reduction services,including,but not limited to,delinquency prevention, homelessness prevention,and reentry services.The funding shall be allocated to counties by the State Controller's Office from Item 5227-101-3259 of Section 2.00 ofthe Budget Act of2014-15 accordingto the following schedule: Alameda $250,000 Alpine $10,000 Amador $10,000 Butte $50,000 Calaveras $10,000 Colusa $10,000 Contra Costa $250,000 Del Norte $10,000 El Dorado $50,000 Fresno $250,000 Glenn $10,000 Humboldt $50,000 Imperial $50,000 Inyo $10,000 Kern $250,000 Kings $50,000 Lake $25,000 Lassen $10,000 Los Angeles $1,600,000 Madera $50,000 Marin $50,000 Mariposa $10,000 Mendocino $25,000 Merced $50,000 Modoc $10,000 Attachment I Page 2 Mono $ 10,000 Monterey $ 100,000 Napa $ 50,000 Nevada $ 25,000 Orange $ 500,000 Placer $ 50,000 Plumas $ 10,000 Riverside $ 500,000 Sacramento $ 250,000 San Benito $ 25,000 San Bernardino $ 500,000 San Diego $ 500,000 San Francisco $ 250,000 San Joaquin $250,000 San Luis Obispo $ 50,000 San Mateo $ 250,000 Santa Barbara $ 100,000 Santa Clara $ 500,000 Santa Cruz $ 50,000 Shasta $ 50,000 Sierra $ 10,000 Siskiyou $ 10,000 Solano $ 100,000 Sonoma $ 100,000 Stanislaus $ 100,000 Sutter $25,000 Tehama $ 25,000 Trinity $ 10,000 Tulare $ 100,000 Tuolumne $25,000 Ventura $250,000 Yolo $ 50,000 Yuba $ 25,000 (b)For purposes of this section,"community recidivism and crime reduction service provider" means a nongovernmental entity ora consortium or coalition of nongovernmental entities,that provides community recidivism and crime reduction services,as described in paragraph (2)of subdivision (c),to persons who have been released from the state prison,a county jail,ajuvenile detention facility,who are under the supervision ofa parole or probation department,or any other person at riskof becoming involved in criminal activities. (c)(1)A community recidivism and crime reduction service provider shall have a demonstrated history ofproviding services,as described in paragraph (2),to the target population during the five years immediately prior to the application for a grant awarded pursuant to this section. (2)A community recidivism and crime reduction service provider shall provide services that are designed to enable persons to whom the services are provided to refrain from engaging in Attachment I Page 3 crime,reconnect with their family members,and contribute to their communities.Community recidivism and crime reduction services may include all ofthe following: (A) Self-helpgroups. (B)Individual or groupassistancewith basiclifeskills. (C) Mentoring programs. (D)Academic and educational services,including,but not limited to,services to enable the recipient to earn his orher high school diploma. (E)Job training skills and employment. (F)Truancy prevention programs. (G)Literacy programs. (H)Any other service that advances community recidivism and crime reduction efforts,as identified by the county board of supervisors and the Community Corrections Partnership. (I)Individual or group assistance with referrals for any ofthe following: (i) Mentaland physicalhealth assessments, (ii) Counseling services, (iii)Education and vocational programs, (iv)Employment opportunities, (v) Alcohol and drug treatment. (vi)Health,wellness,fitness,and nutrition programs and services, (vii)Personal finance and consumer skills programs and services, (viii)Other personal growth and development programs to reduce recidivism, (ix) Housing assistance, (d)Pursuant to this section and upon agreement to accept funding from the Recidivism Reduction Fund,the board ofsupervisors,in collaboration with the county's Community Corrections Partnership,shall grant funds allocated to the county,as described in subdivision (a), to community recidivism and crime reduction service providers based on the needs of their community. (e)(1) The amount awarded to each community recidivism and crime reduction service provider by a county shall be based on the population ofthe county,as projected by the Department of Finance,and shall not exceed the following: (A)One hundred thousand dollars ($100,000)in a county with a population of over 4,000,000 people. (B)Fifty thousand dollars ($50,000)in a county with a population of700,000 or more people butlessthan 4,000,000 people. (C)Twenty five thousand dollars ($25,000)in a county with a population of 400,000 or more peoplebut lessthan700,000people. (D)Ten thousand dollars ($10,000)in a county with a population of less than 400,000 people. (2)The total amount of grants awarded to a single community recidivism and crime reduction service provider byall counties pursuant tothis section shall not exceed one hundred thousand dollars ($100,000). (f)The board of supervisors,in collaboration with the county's Community Corrections Partnership,shall establish minimum requirements,funding criteria,and procedures for the counties to award grants consistent with the criteria established in this section. (g)A community recidivism and crime reduction service provider that receives a grant under this section shall report to the county board of supervisors or the Community Corrections Partnership on the number of individuals served and the types of services provided,consistent Attachment I Page 4 with paragraph (2)of subdivision (c).The board of supervisors or the Community Corrections Partnership shall report to the Board of State and Community Corrections any information received under this subdivision from grant recipients. (h)Of the total amount granted to a county,up to 5 percent may be withheld by the board of supervisors or the Community Corrections Partnership for the payment of administrative costs. (i)Any funds allocated to a county under this section shall be available for expenditure for a period of four years and any unexpended funds shall revert to the state General Fund at the end ofthe four-year period.Any funds not encumbered with a community recidivism and crime reduction service provider one year after allocation of grant funds to counties shall immediately revert to the state General Fund. Proposal No.952-5330 pa 33 ATTACHMENT B G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc FOR IMMEDIATE RELEASE November 13,2014 ATTACHMENT B CONTACT:Trade Cone,916.322.1054 Tracie.Cone@bscc.ca.gov BSCC Committee Releases Recidivism Definition SACRAMENTO,Nov.13,2014 -The Board of State and Community Corrections has made final its definition of "recidivism,"a first step toward promoting consistency statewide in local data collection. The approval comes after 11 months of work by a committee of public safety officials and subject-matter experts to craft the definition mandated by AB 1050.The statute calls for the definition to be used to help counties evaluate and implement evidence-based practices and programs in local corrections systems. The definition reads as follows: Adult Recidivism Definition Recidivism is defined as conviction of a new felony or misdemeanor committed within three years of release from custody or committed within three years of placement on supervision for a previous criminal conviction.1 Supplemental Measures This definition does not preclude other measures of offender outcomes.Such measures may include new arrest,return to custody,criminal filing,violation of supervision,and level of offense (felony or misdemeanor). Recidivism Rates While the definition adopts a three-year standard measurement period,rates may also be measured over other time intervals such as one, two, or five years. 1 "Committed"refers to the date of offense,not the date of conviction. The committee continues to work on other definitions as required by the legislation.AB 1050 amended Section 6027 of the Penal Code to require the Board to:"Develop definitions of key terms,including,but not limited to, 'recidivism,''average daily population,''treatment program completion rates,'and any other terms deemed relevant in order to facilitate consistency in local data collection,evaluation,and implementation of evidence-based practices,promising evidence-based practices,and evidence-based programs." It is hoped that counties and law enforcement agencies will use the standard definitions for these key terms once allare developed and approved by the BSCC. Since Public Safety Realignment launched in 2011 California has been investing hundreds of millions of dollars at the local level so that low-level,non-violent offenders and parole violators would serve their terms in county jails, closerto supportsystems and the rehabilitative programming that officials ofthe 58 counties determine work best for their communities.Acentralgoalof Realignment is reducing recidivism. The BSCC is mandated by AB 109 to collect and maintain data about state and community correction policies, practices and needs.Having standard definitions will promote consistent statewide reporting. In the coming weeks the BSCC will publish the definition on its website and alert counties that a definition has been adopted.The agency also will offer technical assistance to counties seeking to use the definition in local data-collection efforts. BOARD OF STATE AND COMMUNITY CORRECTIONS 600BERCUTDRIVE ♦SACRAMENTOCA95811 ♦916.445.5073 ♦BSCC.CA.GOV Proposal No.952-5330 Page 34 ATTACHMENT C G:\Public\RFP\FY2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc 952-5330 ATTACHMENT C BUDGETand BUDGET NARRATIVE Proposal Budget Line Item Totals Please fill out the following summary table for the proposal's planned budget.In-kind match of grant funds requested is optional.Applicants must provide sufficient detail/breakdown to explain how the requested funds outlined in the table below will be expended in each applicable line item. Amounts must be whole dollars. LINE ITEM 1.Salaries - staff providing direct services 2. Benefits- staff providing direct services 3.Services and Supplies 4.Other Costs 5. Indirect Costs - not to exceed 5% of total TOTAL GRANT FUNDS IN-KIND MATCH (OPTIONAL) TOTAL Proposal Budget Narrative (5 page limit:using Arial font,11 point) Describe how grant funds and in-kind match funds (optional)would be used to implement the project.If applicable,provide the source of the in-kind match funds.Provide sufficient detail to explain how all expenditures were estimated and calculated and how they are relevant to the completion of the proposed project.As cited in the "Eligible Proposal Expenditures"section of the RFP, beloware eligible expenditures: 1.Salaries (The salaries of the applicant's employees that are directly involved in the proposal's activities.) 2.Benefits (The benefits of the applicant's employees that are directly involved in the proposal's activities.) 3.Services and Supplies (Services and supplies necessary for the operation of the proposal's activities [e.g.lease payment for office space,office supplies,educational materials]and items or services provided participants as part of the program/services proposed [e.g.basic necessities such as food,clothing,shelter/housing,transportation,and related expenditures]). 4.Other Costs (Applicants proposing other costs shall provide detail justifying the inclusion of other costs proposed.) 5.Indirect Costs (Includes operational overhead and administrative costs.Funds dedicated to this line item may not exceed 5%ofthe award.) EXHBIT A COUNTY OF FRESNO ADDENDUM NUMBER:ONE (1) RFP NUMBER:952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT February 6,2015 purchasing use G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD t.DOC IMPORTANT:SUBMIT PROPOSAL IN SEALED PACKAGEWITHPROPOSAL NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO,Purchasing 4525 EAST HAMILTON AVENUE,2™*Floor FRESNO, CA 93702-4599 Closing date of proposal will be at 2:00 p.m.,on February 25,2015. PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. All proposal information will be availableforreviewaftercontract award. Clarification of specifications istobe directed to:Carolyn Flores, phone (559)600-7110, e-mail CountvPurchasinq(i5)co.fresno.ca.us,FAX (559)600-7126. NOTE THE FOLLOWING AND ATTACHED ADDITIONS,DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER:952-5330 AND INCLUDE THEM IN YOUR RESPONSE.PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL. >See attached questions submitted at the vendor conference that was held on February 5, 2015 and a list of attendees. ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE M)TO RFP 952-5330 COMPANY NAME: (PRINT) SIGNATURE: NAME &TITLE: (PRINT) G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC (4/11) ADDENDUM NO.One (1)Page 2 REQUEST FOR PROPOSAL NUMBER:952-5330 February 6,2015 Q1. Is it okay to expand existing services versus creating a new service? A1. In the Overview on page 3 of the RFP it states,the grant "award must be used to create a new services,such as those listed above,or to expand an existing effort." Q2.Can consumers/clients letters or statements of support be used for proposal Reference (RFP page 10)? A2. TheCountyhas no objectionto bidders including letters or statements of supportby consumers/clients and/or other reference individuals or agencies;but the Countyis requiring references from agencies/organizations familiar with bidder's services as response to the References listing on page 10. Q3.Who is going to develop the reporting documents described on page 24 of the RFP? A3. The County will provide a standardized service reporting form consistent with the reporting requirements listed on page 24 that grantees willsubmit to the County. Q4.Does a proposal have to include providing all the services described in the RFP? A4.Page 22 of the RFP and AttachmentA (funding legislation) both state,"Community recidivismand crime reduction services may include allof the following ..."and examples are provided as listed in the fundinglegislation. The County seeks proposals from qualified providersproposing services consistent with the examples provided thatare designed to enable a person to whom the services are afforded to refrain from engaging in crime, reconnect with their family members,and contribute to their communities. Q5.How many awards will be given and will all grants be $50,000? A5. The fiscal parameters placed on this RFPs grants are primarily legislative, the maximum amount is $50,000,and there is no otherpredetermined amount by the County.As stated on page 3 of the RFP, the County's total allocation is $250,000 with the legislation permitting 5%($12,500)administrative fee for County grant administration costs;the total grant funds available are $237,500. The County is seeking qualified local providers to identify the service needs for the population identified in the RFP and propose services to best meet those needs. As there are neither determined grant amounts nor number of grants to be awarded forthe RFP, the County may tentatively award grant amounts less than an amount in a proposal submitted. The Fresno County Board of Supervisors will approve all grant awards. G:\PUBLIC\RFP\FY 2014-15V952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC . BID NO.:952-5330 DATE:February5,2015 Community Recidivism Reduction Grant DESCRIPTION OF BID J JOB SITE INSPECTION X VENDOR CONFERENCE BID OPENING —*' roue <r-e.LLo hiou^C _____________J__i___z _COMPANV I COMPANY NAME £{~tZ)P *,T. REPRESENTATIVE Pr-g^o C.f, COMPANY ADDRESS ?37_?6 CITY/STATE/ZIP KK ¥A /E-MAIL ADDRESS J £T6"^-<?7_?-3</?7 PHONE NUMBER FAX NUMBER COMPANY NAME _^ COMPANY REPRESENTATIVE COMPANY ADDRESS CITY/STATBZIP ( 0 E-MAILADDRESS \ _________i_l_i______i PHONE NUMBER E-MAIL ADDRESS FAX NUMBER COMPANY NAME ,^t/^4-^S^TJpCOMPANYREPRESI COMPANY ADDRESS ^o^A^&n _J__ BID DUE DATE:February 25,2015 BUYER:Carolyn Flores iy C-A °L_ COMPANY NAME ,____// OHPANY REPRESENTATIVE COMPANY ADDRESS CITY/STATBZIP E-MAIL ADDRESS PHONE NUMBER FAX NUMBER <COMPANY NAME COMPANY REPRESENTATIVE COMPANY ADDRESS CITY/STATBZIP E-MAIL ADDRESS PHONE NUMBER FAX NUMBER r.er^F i £-\COMPANY NAME COMPANY^EJRBSENTATIVE 373.-7 lXcq-v1^inrj a S r- O COMPANY ADDRESS rtCL. { CITY/STATBZIP CITY/STATBZIP < ^baD <\»lhS B>lo _4~DO g LA 'Co'H QepPfle k-rCA U g.d._>f-Co^ZTj E-MAIL ADDRESS ^\J ^J ^.EjlAIL ADDRESS rr\ s&inim J_g>NUMBER s-5°i 10^/^)51 ^Sf-5/^JJ^ PHONE NUMBER L frAy tr-^'-J-,..CI4 ^4/^hp-£<?• ,COMPANY NAME . , COMPANY REPRESENTATIVE ^j ^6 ^/_tv_--__J fc ^ COMPANY ADDRESS ^fye-c/Jo PHONE NUMBER -B«-NUMBER /T/Ano 6fo7/>f 6/u,mfo -/7MP/) ~'COMPANY NAME "I VSYOlOlfsrX,hTlQ>0hD __ COMPANYREPRESENTATIVE foDRES J345 A9.gfl ..COMPANYADDRESS foAno,I/a,n%imp a> CITY/STATBZIP fcoctth<g y^^lxrSo^tOir4E-M 3-E-MAIL ADDRESS 2CG-3/17 24£-o 6£V E-MAIL ADDRESS * PHONE NUMBER FAX NUMBER PHONE NUMBER FAX NUMBER fofXfi-fzyi/WrH fo^.i^^Srj_a <wv f^-yU^^-^-t./V^^^c ^^^0,,^ tf-^. EXHIBIT B BOYS &GIRLS CLUBS OF FRESNO COUNTY COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER:952-5330 Community Recidivism Reduction Grant Fiscal year 2015-2016 Application by: Boys &Girls Clubs of Fresno County Submitted:February 25,2015 Boys &Girls Clubs of Fresno County 540 North Augusta Fresno,CA 93701 (559)266-3117 A. •J iV s COUNTY OF FRESNO ADDENDUM NUMBER:ONE (1) RFP NUMBER:952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT February 6,2015 purchasing use G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM hrs REDUCTION GRANTO52-5330 ADD 1.D0C IMPORTANT:SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO,Purchasing 4525 EAST HAMILTON AVENUE,2-*Floor FRESNO,CA 93702-4599 Closing date of proposal will be at 2:00 p.m.,on February 25,2015. PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. All proposal information will be available for review after contract award, larification of specifications is to be directed to:Carolyn Flores,phone (559)600-7110, mail CountvPurchasina@co.fresno.ca.us,FAX (559)600-7126. NOTE THE FOLLOWING AND ATTACHED ADDITIONS,DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER:952-5330 AND INCLUDE THEM IN YOUR RESPONSE.PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL. >See attached questions submitted at the vendor conference that was held on February 5,2015 and a list of attendees. ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1) TO RFP 952-5330 COMPANY NAME:tW <QrU CM?of Jxc^a/q Lomgtu: ' ^(PRINT)'/ SIGNATURE: I....c Oj..JAME &TITLE:"bicu^.(Wbr*M,&CcoucKvg.ftVtcfoWcfg i'(PRINT) G:\PUBUC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC II.COVER LETTER February 25, 2015 County ofFresno,PurchasingDivision Attn:Carolyn Flores 4525 E.Hamilton Avenue Fresno, CA 93702-4599 Dear Ms.Flores, BOYS &GIRLS CLUBS OF FRESNO COUNTY Administrative Office 540 N.Augusta Fresno, CA 93701 (559)266-3117 FAX (559) 266-0664 www.beclubfc.org President/CPO Kenneth Quenzer Executive Director/CFO Diane Carbray Board of Directors Nick Bellasis William Betts Adriana Bourdeau MaryBraa Lee Anne Briscoe Larry Duncan Michael Goldfarb Marta Gray MikeKidd Will Lyles Nathan Magsig Duane Oswald Sue Quigley Timothy Thompson Georgiena Vivian Faith Witte Board of Trustees PresidentJoseph Castro Chief Jerry Dyer John Ferdinandi Kenneth Fransen Michael Kelton William Lyles Steve Magadan SheriffMargaret Mims James Pardini Justice ChuckPoochigian Dr. Jeryl Wiens Adrian Williams Honorary Life Directors Robert Duncan Larry Buss The Boys &Girls Clubs ofFresno County,a 501 (c)3 corporation,with principal offices at 540 North Augusta Street in Fresno,is pleased to present this proposal for the Community Recidivism Reduction Grant-Proposal No.952-5330. Boys &Girls Clubs ofFresno has a 65 year history ofproviding program services in Fresno County.During that time we have provided youth development activities in both the urban areas of Fresno and Clovis and the rural communities ofthe county.In 2009,a special effort was made to reach more youth by opening a club inside the Juvenile Justice Campus.This club which provides evidence- based programs to enhance character and self-esteem,drug and gang prevention and teen pregnancy prevention has become a vital part of our mission. Staff consistently engage youth in learning life skills,job search and pre- employment training,academic support,mentoring,sports and the arts.The Boys &Girls Clubs works closely with the Probation Department to reach out to the troubled youth in the Juvenile Justice System,actively participating in Transition Conferences,to support their successful return to their community. With this funding we will enhance that support,strengthen the relationships ofthe youth to our clubs outside of the JJC and connect those youth to the Clubs.We believe this new supported connection between their incarceration and the welcoming atmosphere ofthe neighborhood Boys &Girls Club will reduce the recidivism of these young individuals. Thank you for this opportunity and your consideration ofthis proposal. Sincerely, Diane Carbray 1/ Executive Director/Chief Financial Officer \jkjU^yf— GREAT FUTURES START HERE. Please consider including the Boys &Girls Clubs of Fresno County in your mil orEstate plans \A Urtled Way Agancy Boys &Girts Clubs of Fresno County Proposal #952-5330 Table of Contents Section Pa9e I.RFP PAGE 1 AND ADDENDUM PAGE 1 1-2 II.COVER LETTER 3 III.TABLE OF CONTENTS 4 IV.CONFLICT OF INTEREST STATEMENT 5 V.TRADE SECRETS 6 VI.CERTIFICATION-DISCLOSURE - CRIMINAL HISTORY &CIVIL ACTIONS 7-8 VII.REFERENCES 9 VIII.PARTICIPATION 10 IX.EXCEPTIONS 11 X.VENDOR COMPANY DATA 12-27 XI.SCOPE OF WORK 28"37 XII.COST PROPOSAL 3s-44 C.ADDITIONAL VENDOR Company DATA 43-55 XIII.CHECK LIST 56 FORMS 57-74 Boys &Girts Clubsof Fresno County Proposal #952-5330 IV.CONFLICT OF INTEREST Wedonot conceive or perceive ofany possible conflicts of interest in this project. Proposal No.952-5330 TRADE SECRET ACKNOWLEDGEMENT I have read and understand the above "Trade Secret Acknowledgement." I understand that the County of Fresno has no responsibility for protecting information submitted as a trade secret if it is not delivered ina separate binder plainly marked "TradeSecret." Ialso understand that all information my company submits,except for that information submitted in a separate binder plainly marked "Trade Secret,"are public records subject to inspection by the public. This is true no matter whether my company identified the information as proprietary,confidential or under any other suchtermsthat might suggest restricted public access. Enter company name on appropriate line: luornpany Name') Bovs & Girls Clubs of Fresno Countv (Company Name) ACKNOWLEDGED BY: Has submitted information identified as Trade Secrets in a separate marked binder.** Has not submitted information identified as Trade Secrets.Information submitted as proprietary confidential or under any other such terms that might suggest restricted public access will notbe excluded from treatment as public record. Signature (ySignature ( Diane Carbray,Executive Director/CFO (559)266-3117 Telephone 2/25/2015 Print Name and Title Date 540 North Augusta Street Address Fresno CA 93701 City State Zip "Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with the California Government Code definition. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1.By signing and submitting this proposal,the prospective primary participant is providing the certification set out below. 2 The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction.The prospective participant shall submit an explanation of why it cannot provide the certification set out below.The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction.However,failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3 The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction.If it is later determined that the prospective primary participant knowingly rendered an erroneous certification,in addition to other remedies available tothe Federal Government,the department or agency may terminate this transaction for cause or default. 4 The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason ofchanged circumstances. 5 The terms covered transaction,debarred,suspended,ineligible,participant,person, primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549.You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No.952-5330 CERTIFICATION (1)The prospective primary participant certifies to the best of its knowledge and belief,that it,its owners,officers,corporate managers and partners: (a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded by any Federal department or agency; (b)Have not within a three-year period preceding this proposal been convicted ofor had a civil judgment rendered against them for commission of fraud ora criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,Stateor local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes orcommission of embezzlement,theft,forgery, bribery,falsification or destruction of records, makingfalse statements,or receivingstolen property; (c)Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,State or local)terminated for causeordefault. (2)Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Signature:J.P t Date:2/25/2015fiUgjvJLLmA^\^ Diane Carbray,Executive Director Rnw ft fiirk rinh nf Frpsnn ("minrv (Printed Name &Title)(Name of Agency or Company) 8 G:\Pubiic\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Boys&Girls Clubs of FresnoCounty Proposal tf 952-5330 VfNDOR MUST TOMPLETF AND RETURN WTTH RfQIIFST FOR PROPOSAL Firm:Bovs &Girls Clubs of Fresno County REFERENCE LIST Providea list ofat least five (5)customers for whom you have recently provided similar services.Be sure to include all requested information. Reference Name:Fresno County Probation Department Contact:Rick Chavez.Chief Probation Officer Address:3333 East American Avenue Citv:Fresno State:W Zip:93725 Phone No.:(559)495-3602 Date:12/2008-Current on-going program Service Provided:We provide incarcerated youth in the Juvenile Justice Campus with programs including job skill training,prevention of at-risk activities including gang affiliation,drugs,and alcohol.This is a targeted re-entry program to assist youth for a successful transition backinto their community. Reference Name:Pacific Gas&Electric Contact:Emily White,Manager,Community Relations Address:77 Beale Street Citv:San Francisco State:CA Zip:94105 Phone No.:(415) 973-7343 Date:1/15/2011 Service Provided:Successfully fulfilled contracted services to trainover600 youth in pre-employment skills and provide 265 youth with six week paid internships at local business overthe past3 years.The contract has been renewed for 2015 as well. Reference Name:Fresno County /Citv Housing Authority Contact:Preston Prince,Executive Director Address:1331 Fulton Mall Qtv:Fresno State:CA Zip:93776 Phone No.:(559)443-8475 Date:1/1/1991 Service Provided:We provide evidence-based programs for low income youth in 8 Housing Authority sites located in the city and county (rural corrmunities).Programs teach youth positive decision making,gang and drug prevention and offer recreational services. Reference Name:FresnoCountySheriffs Department Contact:Sheriff Margaret Mims Address:2200 Fresno Street City:Fresno State:CA 2p:J3Z21 PhoneNo.:(559)600-8401 Date:7/1/2010 Service Provided:BGC are offered at services to8 low incong naghporhoods in the mral towns of Fresno (^nty.The residents are served by both the Sheriffs Department and our dubs.Our services are supported by the Sheriff as alternatives for youth togang involvement and drug use due toour CDBG funded programs in rural areas,inducing Street SMART and SMART Moves for boys and giris. Reference Name:OCAT.Inc (Taco Bell Foundation for Teens)Contact:David Olsen Address:4306 Sisk Road City:Modesto State:CA Zip:95356 PhoneNo.:(209)529-6802 Date:11/1/2014— Service Provided:We provided over 220 youth with job readiness and career education programs,and support for graduation from High School and preparation for post-secondarv education inducing college and vocational training. Failure to provide a list ofat least five (5)customers may be cause for rejection of Proposal No.952-5330 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group.This group consists of Fresno,Kern,Kings,and Tulare Counties and all governmental,tax supported agencies within these counties. Whenever possible,these and other tax supported agencies co-op (piggyback)on contracts put inplace byone ofthe other agencies. Any agency choosing to avail itself of this opportunity,will make purchases in their own name, make payment directly to the contractor,be liable to the contractor and vice versa,per the terms of the original contract,all the while holding the County of Fresno harmless.If awarded this contract please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. K Yes,we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies. No,we will not extend contract terms to any agency other than the County of Fresno. JL (Authorized SignaWlfe) Diane Carbray, Executive Director/CFO Title Note:This form/information isnot rated or ranked in evaluating proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc 10 Soys &Gihs Clubs of Fresno County Proposal #952-5330 IX.EXCEPTIONS Atthis timethere are no exceptions to be noted. The county ofFresno maysafely assume that the bidder's proposal meets each ofthe requirements stated inthe RFP. 11 Boys&Girls Clubs of Fresno County Proposal #952-5330 X.VENDOR COMPANY DATA A.Narrative which demonstrates the vendor's basic familiarity or experience with problems associated with this service /project: Boys &Girls Clubs of Fresno County have been in constant operation since 1949.During this time it has been our mission to reach out and to provide services for at risk youth.In the last 10 years as gang and related problems in Fresno County have escalated at an unprecedented rate, Our missions is "To inspire all young people,especially those who need us most,to realize their full potential as productive,caring and responsible citizens." We have familiarity and experience with these communities as we have Boys &Girls Club's located in each of these cities:Fresno,Pinedale,Clovis,Firebaugh,Huron,Sanger,Reedley, Del Rey, Parlier,and Orange Cove, with 17 clubs in all.The Boys &Girls Club facilities are purposely located in underserved rural neighborhoods which endure poverty unemployment and hopelessness.We offer core programs for youth,ages 6 to 18, in academic success,character and leadership,and healthy lifestyles. B&GC have been vigilant in our focus on academic success,gang prevention, job readiness training and placement,as well as related program components such as mentoring and tutoring, combined with a recreational component.All of our clubs have libraries,computer labs, arts & crafts,sports,and homework help after school.Most important we have mentoring on a one-to- one basis with professionally trained adults with the goal of youth being promoted to the next grade level,then high school graduation and college. Clubs are open five days a week after school from 2:30 to 8 PM and during the summer months. Organization-widewe have over 6,500 Boys &GirlsClub members who pay a minimal fee of five dollars per year,primarily so they feel ownership of and have a sense of"belonging"totheir club. Overall,our outreach in the community is to over 30,000 youth and families who come to the Clubs, enjoy family engagement at events,and participate in parent/youth activities. We have 90 trained professional staff members who receive at least two regional and national trainings on an annual basis. We have a Board of Directors with over 103 years ofvolunteer service,monthly Finance Committee meetings and we undergo an annual Audit. We have had multiple contracts and agreements with the County of Fresno and other national, statewide,and local entities where outcomes had to be detailed,financial reports submitted,and final reports issued. We have been successful in these expectations and performed and often exceeded,the requested measures for success. This section addresses our experience with the Scope of Work as it applies to this grant: 1.Expertise in Employment and Job training:We have worked extensively with youth in "Career Launch"one of the national programs to be utilized inthis program implementation. Youthare engaged in career exploration and job readiness training,resume writing,and learn how to dress appropriately,do's and don'ts, and how to conduct themselves inan interview for a job. Youth attend a minimum of8 sessions in Career Launch program,in order to be eligiblefor one of 100 jobs offered in our Summer Jobs Program. Over the past 3 years we have conducted a SummerJobs Programand have experience in finding and 12 Boys &Girls Clubs of Fresno County Proposal ft 952-5330 coordinating job sites for 255 teens in Fresno County.In addition,youth participated in Career education sessions,touring businesses,and job shadowing at Old Navy, for example.Interns were paid for six weeks of summer employment. 2.Juvenile Justice Campus Club:Since 2009 we have worked in partnership with the Fresno County Department of Probation to operate a chartered Boys &Girls Club site on- site and inside the JJC.When youth reach an appropriate level within the system,they have the opportunity to join the Club and participate in all activities. Youth engage in career/pre-employment training,sports and recreation,and healthy lifestyles programs. Boys &GirlsStaff serve on the interdisciplinaryteam during the Transition Conference which takes place at the JJC on Thursday's to serve the youth and the transition team, assisting them in pre-release plans. When youth leave the facility we refer them to be connected with services at the Boys &Girls Clubs in their neighborhood.This grant application takes our efforts muchfurtherto bridgethe gap after release through the efforts ofa "Targeted Re-Entry Coordinator who will manage the services needed inthe community. 2.Crime Prevention and Public Safety: We have extensive experience in running programs known as StreetSMART (Skills Mastery and Resistance Training) which is an evidence-based national Boys &Girls Club ofAmerica program in manyofour Clubs. We also have utilized the "Phoenix"program,which instills self-efficacy and confidence in youth,allowing them to play interactive roles in learning how to avoidbeingjumped into a gang and develop self-esteem. This is an effective gang prevention program that helps youth develop refusal skills and avoid risky behavior such as abusingdrugs and alcohol.Ourcontract with Fresno County with CDBG fundsisforcareer education,academic excellence and gang prevention programs. Inadditionwe work with the citiesof Sanger and Reedley with Gang Prevention and Public Safety funding to take our programs to the streets,inviting teens who have had problems with gang activity or who have dropped outof school,or who are not attending regularly,to participate in community service projects and sessions on gang prevention. 3.Education programs: A primary focus area ofthe Boys &Girls Clubs is Academic Excellence.In this proposal we will utilize our "Project Learn"program that enables youth to become proficient in basic educational disciplines.We provide timeinthe first hourafterschool "power hour"to create engaging homework helpand a tutoring program that encourages club membersat every age to become self-directed learners. Each clubhas professional staff,a library area, computer lab,and homework help.Studentsare asked toshow report cards so wecan encourage their success all the way to graduation and post-secondary education.We encourage participation in college visits,and have taken youth from our Clubs on numerous University visits including overnight visits to FresnoState and trips to CSUF-Berkeley,Santa Cruz,UCLA,Fresno Pacific, and local Junior Colleges. 4.Recreational Services: All ofourclubs participate in offering daily physical exercise including interclub teams that play sports for both boys and girls in flag football,Jr.Giants baseball,volleyball,dodge ball, dance, aerobics,soccer and basketball.We utilize the playground areas ofourclubs,all of which have fun recreational fields and equipment or green spaces. Most ofthe youth wetarget come from impoverished surroundings,often have few positive role models,and are subsequently ill-equipped to make positive choices concerning their 13 Boys&Girls Clubs of FresnoCounty Proposal ft 952-5330 own lives.Changes in today's labor market toward technology and services and healthcare, while providing great opportunities for some,also create the widest gap between the "haves" and the "have-nots"in our economy,leaving unskilled and unprepared people behind. All programs offered by Boys &Girls Club that fitwithin the scope of work of this proposal carry the expectation that participation youth will develop: •Positive self-identity:A healthy self-concept and a sense of hope about their future. •Competencies:Youth have the knowledge,skills and attitudes necessary for success. •Educational:Youth become proficient in basic educational disciplines. •Social:Youth are able to develop and sustain positive relationships with others. •Emotional:Youth are able to manage stress and cope with adverse situations. We provide diversified programs that meet the interests and needs of all youth. We are open daily,have dedicated facilities that are attractive to youth, and we are very affordable atonly $5.00 per year per youth. Every Club has full-time trained youth development professionals who serve as role models and mentors.Volunteers are very important also,in providing key supplementary support. 14 Boys &Girls Clubs of Fresno County Proposal#952-5330 B.Descriptions of any similar or related contracts under which the bidder has provided services: Boys &Girls Club of Fresno County have related Contracts through a mixture of financial resources with documented contracts for service activities similar to this proposal including: •Juvenile Justice Campus:We are contracted with the Fresno County Office of Probation Department to offer services and job training,education,and recreational services for youth incarcerated inside the JJC.Over 400 youth received these services each year. Letters of Agreement with the Office of Justice Programs (OJP):providing mentoring and prevention programs at five club sites in Fresno County.Quarterly reports show outcomes and services provided. Fresno City and County Housing Authority:Contract to provide program services to youth who reside at public housing sites and their families.There are nine sites with the Housing Authority,services include education,gang prevention,academic success, character and leadership,and recreational services to children of clients were served in public housing. We have a contract with Fresno County through Community Development Block Grant Funding (CDBG)to provide services to Sanger,Del Rey,and Reedley for career education,mentoring,and gang prevention services for the next 3 years.Outcomes and quarterly meetings are required along with monthly financial updates for reimbursement. We have contracts with the Fresno Regional Foundation to provide Teen Pregnancy Prevention services at all 17 clubs for the years 2013 and 2014.Staff have received specialized training to provide the services in evidence-based "Safer Choices program. We have a Letter of Agreement with Pacific Gas &Electric to provide Career Launch,a job readiness and career education program that includes an 8 week training that teens must participate in to be eligible for one of the 100 Summer Jobs available in the program. We have contracted with the State of California in the program California Gang Reduction Intervention and Prevention program (CAL grip):this is the State of California gang reduction and prevention program in the County of Fresno that include services in the StreetSMART program in Del Rey,Parlier,and Sanger. We have an Agreement with Bank of America to provide financial literacy and entrepreneurial programs for youth in underserved urban Fresno;this also includes career exploration and job training program. Fresno County EOC:for co-location of EOC Workforce staff to provide employment services to our members and their families.Case managers spend office hours each week testing,training and providing services to youth at East Fresno,Clovis,and Pinedale. 14 Boys&Girls Clubs of Fresno County Proposalft 952-5330 • Wehavea contract with the city of Reedley for Measure G funding to support gang prevention intervention and public safety;this includes "Phoenix"which is an evidence- based gang prevention program. .We have a contract with the City of Sanger for Measure Sas a lead funding agency for StreetSMART prevention and Project Purple,which is also a gang prevention,on the street program,that encourages getting members to set aside their red and blue colors and become "purple",a blend of positive citizens in community service projects. We have other types of contracts and agreements with donor restricted funding that supports programs that the donor desires four designated purposes we provide the evaluation and performance outcomes to demonstrate that the funding was utilized for the intended purpose that we perform performed the services as good stewards of the donors funding. 15 Boys &Girls Clubs of Fresno County Proposal #952-5330 C. Describe the qualifications of the individuals providing services: Executive leadership ofthe club and program staff has been consistent over the last 12 years and the high standard of ethics and program quality isa source of pride to the organization.The following arethe names,credentials and experience of the individuals who will directly be providing the services operating underthis grant: 1. Marylou Ramirez 2.TRE 3.Cedric Ayers 4.Joanna Madrigal Unit Director-Juvenile Justice Campus 15yearsof experience with the Boys &Girls Club AA in Liberal Arts Currently a student in Bachelor of Arts program,Education Oversees staff and clients at the JJC Club. Targeted Re-Entry Coordinator-this position isa new hire contingent on funding. ProgramAssistant-JuvenileJustice Campus 2 yearsof experience with Boys &Girls Club BS,Psychology,Current student in a Master's program for School Psychology. Program Assistant-Juvenile Justice Campus 1year experience with Boys &Girls Club In-Kind services at no cost to the County: 5. Kristin Rojas 6.Arlene Mendoza 7.Joel Rivera 8.Luis Flores Assistant Executive Director 11 yearsof experience with Boys &Girls Clubs MSW and oversees 5 clubs Director of Operations 26 years of experience with Boys &Girls Clubs Bachelor of Arts,Business Administration Director of Operations 24yearsof experience with Boys &Girls Clubs Masters of Public Administration Oversees contract with OJJDP and 6 clubs Director of Operations 7 years of experience with Boys &Girls Clubs Bachelor of Arts,Psychology Oversees 6 clubs 9.Unit Directors and stafffor10 Boys and Girls Clubs in Fresno County 16 Boys &Girts Clubs of Fresno County Proposal #952-5330 D.Materials including Letters of Support or Endorsement indication Bidders capability. Attached are newspaper articles,brochures and Letters of Support that we have received in support of our agency.These provide testimony to our programs and services and the value they provide to youth development services in Fresno County. 17 Oliver L.Baines,III President of the City Council February 23,2015 Dear Members of the Fresno County Board of Supervisors: As the President of the Fresno City Council representing District 3,1 am pleased to offer this letter of recommendation for the Boys & Girls Clubs of Fresno County. I have been a supporter of this organization for many years and I am impressed with their dedication to each child, and their commitment to bringing new and enriching experiences to over 12,000 youth and their families every year. The support that Boys & Girls Clubs can give to young people who are transitioning from the Juvenile Justice Campus to the community is evident in the work they already do in Fresno County. The innovative Club inside the JJC as well as neighborhood Clubs are ready to receive and engage these youth, as the infrastructure needed to make youth successful is already in place. I have a long established relationship with the Boys & Girls Clubs of Fresno County,witnessing the good they are doing for the community first hand.Each summer my office has hosted an intern form the Boys &Girls Club Summer Jobs Program and found these young people to be amazing,eager, and professional students.We have seen the staffs devotion to bringing the process of civil engagement to youth as well as giving them the opportunity to become productive citizens.With 17 Clubs in Fresno County,the programs at the Boys &Girls Clubs are reaching urban and rural locations of our area and making possible these life-changing moments of self-sufficiency for so many disadvantaged children. I fully support the Targeted Re-entry Program,because of the high value we place on continued support for youth transitioning to the community from incarceration.We encourage you to fund the Boys &Girls Clubs of Fresno County's proposal. Should you have any questions, please feel free to contact me at (559) 621-8000 or district3@fresno.gov. Sincerely, Oliver L. Barnes, HI ?resident of the City Council, Representing District Three City of Fresno City Hall •2600 Fresno Street •Fresno,California 93721-3600 18 /ccn\C11 Ofinn .VA.Y r«<n £?1_78Q'*•www frpenn an-v Margaret Minns Sheriff-Coroner Fresno County Sheriffs Office February 24,2015 County of Fresno -Purchasing 4525 E.Hamilton Ave.,2nd Floor Fresno,CA 93702-4599 RE:Community Recidivism Reduction Grant-RFP Number 952-5330 To Whom It May Concern: This letter strongly urges support of the Community Recidivism Reduction Grant application proposed by the Boys &Girls Clubs of Fresno County. Asthe Sheriff-Coroner ofFresno County,Ihave worked with Ken Quenzerand the Boys &Girls Club staff over the past several years and I am aware of the Clubs' programs,delivering direct services to the youth in both the rural and urban neighborhoods in Fresno County.The Boys &Girls Clubs have worked in the inner city of Fresno and have shown the same dedication and commitment in many ofthe rural sites where we have worked together.It is clear that they understand the needs of the youth and their families,wherever they may live. The Boys &Girls Clubs of Fresno County serve more than 12,000 youth,providing effective programs and mentoring that have been recognized nationwide.Their success relies on their continued staff development andthe training they continue to provide.We know mentoring is an important strategy to help our youth reach their potential,stay out of gangs,and adding more activities,one-on-one staff relationships, and parental involvementis important. This proposal includes a Transition conference with Boys &Girls Clubs staff,schools, and a dedicated Targeted Re-Entry Coordinator,and is designed to provide case management and encouragement for youth to be successful once they leave the Juvenile Justice Campus.This effort will be effective in reducing the rate of recidivism, as the Boys &Girls Clubs help them transition back into their community. Dedicated to Protect &Serve Law Enforcement Administration Building /2200 Fresno Street /P.O.Box 1788 /Fresno,California 93717 /(559)600-8800 Equal Employment Opportunity 'Affirmative Action 'Disabled Employer 19 County of Fresno -Purchasing February 24,2015 Page 2 In addition, Iam aware oftheir Summer Jobs Program, where they successfully have placed over 250 youth the pastthree (3)summers in employment.The youth received training,career education,and resume building,which helped them focus on successful employment for the future.Proven programs also include gang prevention,teen pregnancy prevention,and after school homework assistance.These are all designed to help youth become productive and develop the self-discipline and self-esteem that they will need as they leave the Juvenile Justice Campus and transition back into their community.The Boys &Girls Club will provide thema safe and positive placeto go instead of back to risky behaviors. I urge you to give this application your most serious consideration.The Boys &Girls Club has been an effective partner in collaboration with the Fresno County Sheriffs Office overthe years,assisting the families and youth in the rural cities thatwe serve. Thank youfor your attention and consideration. Sincerely, M^a^MAv Margarer Mims,Sheriff-Coroner 20 «•• &.-:.'.: HfcM :«E. =•11. •*ri«"i ?:.;«»•• W; *•-t 11 i i iTfi *!*T^-'y-J—T'*-2^* 1 *D _=—EL _ CS- iLOVETOCREATE TM 5673 East Shields Avenue *Fresno,CA 93727 USA Phone:559.291.4444 *Fax:559.291.9444 February 23,2015 County of Fresno -Purchasing 425 E.Hamilton Avenue,2nd Floor Fresno, CA 93702-4599 RE:Community Recidivism Reduction Grant:Grant Number: 952-5330 vw/vv.iLoveToC reate .com To Whom It May Concern: On behalf of Duncan Enterprises,Iam pleased to provide our enthusiastic support for the Boys &Girls Clubs of Fresno County's grant proposal being submitted for Fresno County's Community Recidivism Reduction Grant. In recent years,the prevalence of gang activity has reached an alarming rate in Fresno County,5x greater than the national average. By providing a positive place for youth along with providing job development and career education training,the Boys and Girls Club is a very important component towards changing the lives of our youth. The Boys &Girls Clubs of Fresno County have offered Club services to youth incarcerated in the Juvenile Justice Campus (JJC)since 2009.Each year over 300 at risk youth become members and are engaged in the positive programs the Club offers.This grant will allow the Boys &Girls Club staff to provide effective evidence based programs and increase their services by providing a Targeted Re-Entry Coordinator to coordinate consistent relationships within the JJC and then as the youth transition to the Club. From a business standpoint,Iam acutely aware of the need for education and prevention programs for the youth in our community. This is especially true when it comes to being able to hire quality employees in the future.Over the past 20 plus years as a Boys & Girls Clubs of Fresno County Board Member,Ihave personally witnessed the dedication and commitment of the staff in our local Fresno Clubs as caring,trained professionals. My company,iLoveToCreate,a Duncan Enterprises Company,has partnered with the Boys &Girls Clubs Summer Jobs Program for the past 3years by mentoring deserving youth and providing valuable work site experience for student interns.Each year Iam even more impressed with the quality of their training,their positive attitudes,their self-discipline and the responsibility they demonstrate by showing up on time every day they are scheduled to work in their 6-week summer job.With this is the kind of training and opportunity that I believe the Boys and Girls Club will provide JJC teens with these grant resources. The Clubs will be able to recruit at risk teens and provide them with much needed prevention and targeted outreach activities, encouraging and motivating them to avoid future risky behaviors.This grant will also enable staff to teach job skills as part of the "Career Launch"program and,in turn,help create future employees for businesses such as ours. Duncan Enterprises has supported the Boys and Girls Clubs in the past and we will continue to help sustain their quality programs, especially in preventing gang activity,crime,and by serving in collaborative relationships that include job readiness and career education. We are excited about the opportunity this RFP represents for the Boys &Girls Clubs of Fresno County.Iurge you to give this application your serious consideration.Should you or your staff have any questions,please call me at (559)294-3200. Sincerely,.. .--£..*.- Larry R.Duncan Chairman T-F A /") -Z-v /A....<^.=t- K3^*:;»^fi!Kre=-i«->••;•••••'.•••^7- * '2 irVr 'tig •£&*&&*21 •'.-!•'•••"•;•-•i-"' 1331 Fulton Mall Fresno,California 93721 (559)443-8400 TTY (800)735-2929 www.fresnohousing.org FRFSNOVIBRANTIlYL_wJI ilVy communities 8KH0USING 'ENGAGED RESIDENTSAUTHORITY^ February 23,2015 RE:Boys & Girls Clubs Grant Application Community Recidivism Reduction Grant #952-5330 To Whom It May Concern: I am writing in support of the Boys & Girls Clubs of Fresno County application for the Community Recidivism Reduction Grant application.If awarded, the grant application will provide services to low income youth and their families in the City and County of Fresno. We recognize the importance and impact their services have had on our young residents throughout the City and County of Fresno. Over our 24 year collaboration,the Clubs have provided youth with character building and leadership opportunities to help improve self-esteem.Much of this is achieved by engaging youth in positive activities and other more favorable alternatives,resulting in reduction of graffiti and crime at our public housing sites throughout the County.As a partner,we recently charged the Clubs to elevate their programming to include focus areas of Education,Wage Progression,and Health Wellness. Given the young population they serve, objectives and outcomes will be related to grade level reading,graduation rates, career readiness,employment soft skills, and developmental/vision screenings. This grant will help provide resources to the Clubs to bridge the transition of youth from the Juvenile Justice Campus and re-engage with the community by participating in positive self-improvement activities that, by default,will reduce recidivism.The careful selection of Club staff and volunteers are culturally versed in working with at-risk youth,low income families,and obtaining the resources and partnerships to meet the ambitious goals and demands set forth by the leadership.It is for the many reasons stated above that we proudly support the Boys &Girls Clubs of Fresno County,their commitment to our community, and encourage the submission of their proposal. '/i^/L^ reston Prince Executive Director 22 .;*' ©QUO0 ilSSOtOTO To inspire all young people,especially those who need us most,to realize their full potential as productive,caring,responsible citizens. The Boys &Girls Clubs of Fresno County programs andservices promoteand enhance the development ofboys and girls by instilling: A Sense of Competence A Sense of Usefulness A Sense of Belonging A Sense of Power or Influence 5®y[TDD©p( Four key characteristics define the essence of a Boys &Girls Club.All are critical in exerting a positive impact on the lifeof a child. 1.Dedicated Youth Facility The Boys &Girls Club isaplace- an actual neighborhood-based building -designed solely foryouth programs and activities. 2.Open Daily The Club is open Monday -Friday,after school when kids have free time and need positive productive activities. 3.Professional Staff Every Club has full-time,trained youth development professionals,providing positive role models and mentors.Volunteers provide key supplementary support. 4.Available/Affordable to All Youth Clubs reach out to youth who cannot afford,or may lack access to,other community programs.Dues are very low at$5 peryear,perchild. rhe Boys &Girls Clubs of Fresno County have been in existence since 1949. "Everything you've seen or heard about me began with lessonsI learned to live byatthe Club." Denzel Washington Boys &Girls ClubAlumni m©aot?\PmMmm Boys &Girls Clubs of Fresno County provide diversified programsthat meet the interests and needs ofall youth. Character and Leadership Development Keystone Club,Torch Club,Passport to Manhood &Community Service Projects Education and Career Development Job Ready,Computer Training,Homework &Tutoring for Teens,Project Learn, (Science,Math &Language Arts) Health &Life Skills SMART moves (Skills,Mastery,and Resistance Training) Gang Prevention The Arts Music,Fine Arts,Ceramics,Creative Writing, Theatre,Digital Photography Sport,Fitness and Recreation Special Events and Trips,Sports Leagues, (Basketball,Baseball,Flag Football) and Recreational Games )Zimmerman Boys &Girls Club 540 North Augusta •Fresno,CA 93701 559-266-3117 ) East Fresno Boys &GirlsClub 1621 South Cedar •Fresno,CA 93702 559-266-7605 ) Fink White Boys & Girls Club 535 S. Trinity St. •Fresno,CA 93706 559-233-7512 \El Dorado Boys 8;Girls Club 1343 E.Barstow Fresno,CA 93710 559-222-2135 )West Fresno Boys 8: Girls Club 930 Tulare Street •Fresno,CA 93706 559-237-0959 )Pineclale Boys & Girls Club 343 W.Minarets •Pinedale,CA 93650 559-439-6053 :?}' Clovis Boys &Girls Club 2833 Helm • Clovis,CA 93612 559-292-2036 Del Rey Boys &Girls Club 5705 Carmel St. #225 • Del Rey,CA 93616 559-888-0302 Q Firebaugh Boys &Girls Club 1661 Allardt Drive #51 • Firebaugh,CA 93622 559-659-3774 y Huron Boys &Girls Club 36332 P St.#226 • Huron,CA 93234 559-945-7199 |)Orange Cove Boys &Girls Club 965 Center Unit68-69 • OrangeCove,CA 93646 559-626-3122 Parlier Boys &Girls Club 1040 Fett Dr.#131 • Parlier,CA 93648 559-646-5122 (J)Reedley Boys &Girls Club 100 N.East Street • Reedley,CA 93654 559-743-7537 @ Sanger Boys &Girls Club 322 K Street Unit 19 • Sanger,CA 93657 559-399-3201 @ Sanger Boys &Girls Club YC 818 L Street •Sanger,CA 93657 559-646-0303 @ Oakhurst Boys &Girls Club POBox 2757 •Oakhurst,CA 93644 559-642-4600 ©Juvenile Justice Campus Boys &Girls Club 540 North Augusta •Fresno,CA 93701 Call Adminstration Office:559-266-3117 Boys fi:Girls Clubs of Fresno County 540 N.Augusta • Fresno, CA 93701 Phone:559-266-3117 Fax:559-266-0664 Web:www.bgclubfc.org :S£^l^!^*^ BOYS &GIRLS CLUBS OF FRESNO COUNTY r^ppmjPBBgSj^pBpBpIt- FRESNOBEE.COM nHE FRESNO BEE »OTHER OPINIONS <•FRIDAY,AUGUST 1, 2014 ♦PAGE A13 Boys &Girls Clubs make abig difference America's kids are in crisis.Consider these alarming facts about the state of our country:The U.S.ranks 22nd in high school completion among 28 coun tries;three out of 10 kids are obese or over weight;and one in five youth lives in pover-• ty The consequences of these staggering statistics are felt not just by our next generation, but also across our nation. The issues facing kids today also impact our na tion's economy,costing as much as $209 billion in los< taxes and higher govern ment expenditures over CARBRAY the llfetimes of th08e who fail to graduate.National ly,health care costs to treat issues related to childhood obesity are $14.1 billion annu ally.Additionally,states spend an average of $7.1 million a day locking up youth in juvenile justice facilities, How do we reverse the most negative trends facing young people today?One way is by recognizing the importance of out-of- school time.The out-of-school environ ment r—after school and summer —plays an essential,yet often overlooked,'rble in transforming kids'lives.That's where the Boys &Girls Clubs are invaluable,offering a safe and positive place for youth.6-18,to go every day after school and during the summer,with professional caring and trained adult staff. We have 17 clubs in Fresno and Madera County,including a club in the Juvenile Justice Campus for incarcerated youth. What happens during the hours between school and home can have a dramatic im-• pact on a child's future,especially in the areas of education,health and character development.By providing access to posi tive,productive programs and caring adult mentors after school and during summer,' the Boys &Girls Clubs of Fresno County can help change the future for our youth, our community and our country. For example: •94%of Boys &Girls Club members passed the California High School exit exam compared with 70%statewide.. •This summer 105 club members earned jobs through bur PG&E Summer Jobs Program and were employed in Fres-' nbCounty.,l • :;,"; ' • 57%of alumni said,"The club'saved. my life; •Research show,*thai for every dollar spent by the club?$16.18 ot positive eco nomic value is reinvested m California This is compared to some startling statis tics in our community •Fresno County's unemployment rate was 12.1%,whilethestate'srate was 7.8%. •30%of youth in Fresno County are obese or overweight. •Fresno County is home to the fourth- largest gang population in the U.S.,with more than 26,000 validated gang members countywide. •One in five pregnancies in Fresno County are to teeh mothers 18 or younger. Despite the transformational impact of out-of-school programs,every day 15mil lion kids nationwide leave school with no place to go,putting them at risk of being unsupervised!unguided and unsafe dur ing these critical after-school hours.Fur thermore,during the summer,an alarm ing 43 million kids in America lack access ^o expanded learning opportunities,in creasing their risk oflearning loss and fall ing behind before the next school year. ,,Ifthe next generation and our nation are to succeed,it is imperative we redefine the opportunity equation for all kids by elevat ing the critical role that out-of-school time plays in a child's future success. Through the Great Futures Campaign,, the Campaign for America's kids,the Boys &Girls Clubs of Fresno County is asking our community to make out-of-school pro grams a priority.We are advocating on be half of kids and convening public,private and nonprofit partners around our goal of ensuring every child and teen has access to a safe,engaging and productive environ ment during the out-of-school time. Together with the community,the Boys &Girls Clubs can provide access to life- changing programs after school and dur ing the summer that enable kids to be suc- cessnil in school and in adulthood,to be healthy and.active,and to develop the strong character skills needed to become America's future leaders.Together,we can transform lives as well as invest in the fu ture of pur community and our country... • Diane Carbray Is executive director of the Boys &Girls Clubs of Fresno County. Boys &Girls Clubs of Fresno County 4 COlumnS Excellence in Action I 1 Diane Carbray is assistant executive director (or the Boys&Girls Clubsof Fresno County. Creating Hope and Opportunity in Fresno Clubs in public housing make community-wide impact By Diane Carbray and Ariene Mendoza Boys &Girls Clubs of Fresno County ORGANIZATION PROFILE Founded:1949 Budget:$2.1 million Facilities:17 units Annual membership:5,740 members; 12,580 youth served For more than two decades,Boys &Girls Clubs have created apositive presence in some ofthe most challenging neighborhoods in our nation -public housing facilities.Today,there are some 440 Clubs located inpublic housing communities across the country.Our success in this area has been due to the generous support offriends like the William Randolph Hearst Foundation. In 2010,the Boys &Girls Clubs ofFresno County will mark its 18th year ofsuccessful collaboration with the local housing authority. The Fresno organization is a stellar example of the positive,community-wide impact Boys &Girls Clubs can have in apublic housing community. Located in die heart ofa large agricultural region, Fresno is three hours south ofSan Francisco and three hours north ofLos Angeles.It is a culturally and ethnically diverse area,populaced by Hmong and Laotian immigrants,migrant farm workers, multi-generational Hispanic families,African- Americansand Caucasians. According to the Brookings Institution,the Fresno area has the dubious distinction ofhaving the highest concentration of urban poverty inthe country. Consider these alarming local demographics: •The city is home to some 8,000 gang members. Ariene Mendoza is director of operations forSoys&Girls Clubsof Fresno County. •The dropout rate at city high schools is 51 percent. •Some neighborhoods have unemployment rates is highas32 percent. •In Fresno County,20 percent ofbirths are to girls 19 years old and younger. This dire combination ofgangs,crime,lack of education,unemployment and premature parenting has led to a high poverty rate.Fresno's public housing complexes were similarly troubled. Clubs Come to Complexes In 1992,the Housing Authorities ofthe City and County of Fresno invited the Boys &Girls Clubs ofFresno County to participate in their Drug Elimination Funding by opening Clubs in three of their complexes.Because those Clubs brought positive change to their communities,the housing authority asked us to open more Clubs at some of their other sites.Today,although the Drug Elimination Funding has since been cut,wc have nine Clubs that are either fully or partially funded by the housing authority.In the next year,they plan to include funding to open aClub in another complex. Since establishing these Clubs,the Fresno housing authority has seen a reduction in the number of petty crimes,burglaries,graffiti and general chaos. At a rural complex in Del Rey,Calif.,the sheriff told our unit director,"It was like die O.K.Corral every night"until the Boys &Girls Club opened. Janie Reyna,property manager for the Del Rey complex,agrees."When I lived in Dd Rey,it was too dangerous to go out in the streets,"she says. "Since the Club opened,the streets are much safer, and families can walk around at night." Filling a Great Need Housing authority commissioners and staff are steadfast in their commitment to making Clubs accessible to their residents.Our Club and housing authority staffs meet together regularly and have built trusting relationships. The partnership between the Club and housing authority has put prevention and mentoring programs literally at the front door of children's homes.Three locations are full-facility buildings next to large housing complexes;the other six sites operate in vacant units -bedrooms are turned into libraries or computer labs and living rooms become games rooms. Every year,Club staff track grades and school attendance for 10 members at each ofthe nine sites. Lasr year,all 90 Club members moved on to the next 24 Boys &.Girls Clubs of Fresno County grade level.Ac our Huron Club last June,18 members graduated with their class,and one completed his GED. These Club teens represented approximately one-third of the 60 graduates from the area.The Club helped these young people set high expectations for their future. Parents,Teens Get Involved Getting parents involved has been an important part ofchis collaboration.Parents have found allies in Club staff,they trust staff who speak their language,help them with paperwork,refer them to services and talk to them about their chadren's education.Many parents have had limited schooling,and are pleased to see their children completing their homework. Teens who were previously bullied or pressured into joining gangs have found asafe haven at the Club and now think ofit as a cool place to hang out-They have special late hours or space just for them.They have a voice in their Club activities and plan events.They give back to their communities by cleaning up trash or serving at poduck dinners.They buUd their character and leadership skills through aaivities such as Keystone Club. Their lives are no longer filled with negative influences, buc hope and opportunity. "We have wicnessed the direct impact ofthese valuable services,"says Preston Prince,executive director of the Housing Authorities ofthe City and County of Fresno."These kids have successfully left public housing in pursuit of higher education and employment opportunities. Excellence in Action columns Inspiring a Sense of Purpose At age 13,Jose was aself-described alcoholic who lived in an East Fresno public housing complex.His home life was marred by domestic violence and alcoholism and he lived in constant fear.Jose cried to escape his reality by drinking and smoking poc By the time he was 15,he was failing five out ofseven classes and engaging in perry crimes. One day his younger brother told him to stop by the Club,a place he had passed many times but never bothered to enter.Astaff member welcomed him and talked about what teens were doing chere.Jose's life changed almost instantly. Finally,the teen felt needed,that he had something useful to offer.He stopped drinking and using drugs. Jose says the Club gave him a purpose in life and asense ofdirection.It also helped him improve his grades and graduate high school on rime.Without the Club,he says,he never could have accomplished his dream of becoming a U.S.Marine.Today at the age of 21,Jose is a leader in the Marines.The Fresno Club changed his life. "Y„ii»"People !:i'c Aw c.nhhusize '.he "'-•>'•..- •-,iimportanceofour•••>>rt/icrsti:p ?{'/.'<' the homi'.'i aurhonty snys i\<:unci>' n.u-i'.--cr.lie F-Wpio Chdhs president. "This a-'i'LiUor.-i-ivn .uiirs yen.':?tires .Hid i'lVi's iheiH hope.' i 0 25 Boys&Girls Clubs of Fresno County Proposal #952-5330 E. A brief description of the bidders operations and ability to provide services: The Boys&Girls Clubof Fresno Countyhas been successful inuninterruptedoperations for 65 years and is a trusted and respected community organization.The president has been with the organizationfor45 years and the Executive Director foreight years.Currently there are 15 board members witha total of 103 years of service.We have diversifiedfunding for 17 clubs and our 90 full and part-timestaffto receive professional training a minimum oftwicea year, including mentoringfrom national Boys&GirlsClubs ofAmerica. We have staffinplace with clubs and operations in the unincorporated areas of Fresno County as well as in the urban areas of Fresno and Clovis.Our current annual budget is 3,296,250.The board is responsiblefor fiduciary and policy decisions.We have a very attentive Finance Committee that meets each month to ensure fiscal responsibility. Our annual audit has had "no findings"and is open to funders,sponsors and individual donors. Administrative staff works to ensure that the mission of the club is maintained through effective programming,adequate funding,and appropriate resources,Boys &Girls Club will provide administrative fiscal management for this project The Boys &Girls Club has extensiveexperience implementing research-based,outcome-driven youth development programs thathavea proven track record of making a difference in the lives of at-risk youth.Boys &Girls Club has received multiyear grants,over consecutive years based on quality performance,from clients such as the County ofFresno Probation Department and County Children and Family Services.Boys &Girls Club has been proven tobe ableto provide outreach and entice at-riskyouth from high crime neighborhoods into Club activities. 26 Boys &Girls Clubs of Fresno County Proposal #952-5330 X.Vendor Company Data (continued) F.Copiesofaudited Financial Statements for the lastthree years are available upon request. G.There have been no contracts that have been terminated before completion within the last five years. H.There are no lawsuits or other legal actions pending.There are no legal actions that have been resolved within the last five years. I.There have been no payment problems with the County ofFresno within the past three years. 27 Soys &Gids Clubs of Fresno County Proposal #952-5330 SCOPE OF WORK Project Summary: The Boys &Girls Clubs ofFresno County ("B&GC")have been providing direct services since 2009to juvenile offenders incarcerated in the JuvenileJustice Campus (JJC).This proposal will enhance those services and will improve the recidivism rateof juvenile offenders as they re-enter the community through social and emotional support,educational intervention and employment activities. We have designed a Targeted Re-Entry program overthe past 3 years, butthis opportunity will allow usto fully implement the intent,which isto work with the youth in the JJC, and then assist theirsuccessful transition back into their neighborhoods and schools and into a B&GC. Itis structured with strong collaborative partners to include workforcedevelopment, career educationandjob training,individual case management,mentoring,restorative justice with community projects,and post-program supportand follow-up.We will identify and serve 20 eligible juvenile offenders,ages 14-18,referred from County Probation and Juvenile Justice Campus. They will be supported with an individual needs assessment,in-house services,supportive services,weekly contacts and referrals and follow-up to community services.This assessment and service will begin with basic needs,locating resources, enrolling in benefits and receiving training.Our primary focus will be on employment and education,completion ofhigh school/GED and placementinschool or training. All youth will be mentored in education,career exploration,and may receive placement in advanced training or paid work experience. Ateam of collaborating partners will provide critical post-release servicesto transition each youth toa designated B&GC sitenear their residencezipcode.Key relationships betweenthe youth,staffand case managers thatwere established inthe JJC will be continued to fortify their successful re-entry intothe community and truly give thema second chance.Finally we will engage the individual youth support system,as they transition and complete the Targeted Re-entry Program toward the end of the 9 months.The progress made bythe youth andassisted byour program,will result in new and positive educationand career pathsforthese young people. %Boys &Girls Clubs of Fresno County experience with the target population: Boys &Girls Clubs of Fresno County has extensive experience working with youth from the Juvenile Justice System as well as their families with over65 years ofservicetothe community in impoverished neighborhoods in both rural and urban cities in Fresno County.In addition tothis B&GC has provided direct servicesforincarcerated youth for the past 5years inside the Juvenile Justice Campus in coordination with the Fresno County Department of Probation at ourChartered "Boys &Girls Club -Juvenile Justice Campus".Ourstaffis professionally trained to work with high-risk youth and skilled in positive interactions and interventions with these youth. B&GC Unit Director,Mary Lou Ramirez,currently serves onthe Juvenile Justice Campus transition team that meets on Thursday's with each youth priorto their release back into their community.We offer programs in career education,the arts,sports,health and life skills,and civic service opportunities to give backto their community.Youth are being referred to our Clubs and parents are beginning tosee the difference and positive impact of the relationship. B&GC was recognized nationally by Boys &Girls Clubs of America in 2014 for our "Diplomas to Degrees"high school to college education program conducted in the JJC.We were awarded national "Honorable Mention" as one of the top six programs in the country. 28 Boys &GidsClubsof Fresno County Proposal #952-5330 Description of the need: Risk factors and lack of Targeted Re-entry services for juveniles in the Fresno County juvenile justice system. Located in California's San Joaquin Valley,Fresno County faces some significant challenges that threaten the economic vitality and quality of life for the generation to come.Because the county has a large and growing juvenile population,are at the heart of many of the region's overarching concerns.According to U.S.Census Bureau 2010 estimates,277,524 youth under the age of18 live in Fresno County.1 While there is not a recognized national recidivism rate for minors because the juvenile justice system varies significantly across states,estimates range between 75%-85%.Not surprisingly given these estimates,and the large number youth in the region,thousands of youth pass through the Fresno County juvenile justice system annually.In 2012-13,there were 2,309 juvenile delinquency petitions filings in Fresno County Superior Court.Typically,juveniles are involved in non-violent,drug or alcohol related offenses.In the FY 2012-2013 there were 762 total Juvenile Cases under supervision in Fresno County,with 284 misdemeanor cases,178 felony cases,131 bench warrant status cases and 169 in diversion according to the Fresno County Probation Department Annual Report for 2012-13. Regardless of the type of infraction,delinquency can have a profound effect on juveniles. Youth leaving juvenile detention frequently have difficulties returning to school,obtaining full- time employment,and reintegrating into their communities.Without effective intervention,these youth are at risk for becoming repeat offenders and sending their lives into a downward spiral of further penetration into the juvenile justice system.Published information indicates a high % of repeat juvenile offenders -by some estimates as high as 85%-drop out of high school. Compared to high school graduates,those who drop out are more likely to be unemployed,earn less,be on public assistance,have poorer health and end up in prison as adults.2 According to the United States Department of Education,high school drop-outs are 3.5 times more likely than high school graduates tobe arrested.3 Although recognized worldwide as an agriculture powerhouse and one of the fastest growing areas in the U.S.,Fresno County is also one of the most problem-plagued regions in America.Many associate wealth,fame and prosperity with California;however,this application gives testimony to the story of poverty in Fresno County,a story no one likes to hear.Although it is home to the 5th largest city in California,the region is known as "the Forgotten Area,"the "New Appalachia"and other descriptive titles referring to the great disparity of incomes and poverty that blankets the Central Valley.The U.S.Census Bureau indicates that of Fresno County's 955,272 residents,24.7%-nearly one in four -lives below the poverty level. Unfortunately,poverty affects juveniles disproportionately;37.8 %of Fresno County youth below the age of 18 lives in poverty.This is far higher than the state average of 18.3%.4 In fact, Fresno is ranked 3rd for child poverty outofthe 58 counties in California. An unskilled and undereducated workforce has little chance of changing this regional poverty.The county's largest employer sector is retail as compared to healthcare on the national level.The dropout rate for the Fresno Unified School District is approximately 30% and a higher rate has been reported for low-income students,perhaps as high as 55% (according to the FUSD Graduation Taskforce,March 1,2012).Only 12.9%of the workforce hasa Bachelor's degree compared to 18.7%statewide and 29%nationally. 12010-2013 American Community Survey 3-Year Estimates,<htto://factiinder.census.gov/servlet/lPTable> 2Martin,E.,Tobin,T.J.,&Sugal,G.M.Current information on dropout prevention:Ideas from practitioners and the literature.Preventing School Failure,(2002).P 10-18. 3Homan,B.&Ziedenburg,J.The Dangers of Detention:The Impact of Incarcerating Youth in Detention and Other Secure Facilities. Justice Policy Institute,(2006), P9. 42010-2013AmericanCommunitySurvey3-Year Estimates. 29 Soys &GidsClubsof Fresno County Proposal #952-5330 Unfortunately,while northern California,the San Francisco Bay Area,and Southern California (including Los Angeles,Anaheim,and Long Beach)enjoy greater affluence,the central valley region is largely forgotten when it comes to federal dollars.This is confirmed by the Office of Juvenile Justice and Delinquency Prevention's Socioeconomic Mapping and Resource Topography (SMART)Community Disadvantage Index.Of Fresno County's 84 census tracts,35 (41%)were scored at ten,the most disadvantaged for the combined factors of poverty,rate of public assistance,and number of children living in homes with a single woman as head ofthe household.An additional 35 tracts were judgedto be worse off than 90%of census tracts in the United States. As noted in Best Practices to Address Community Gang Problems,mentoring programs such as a B&GC,offers a cost-effective way of leveraging Fresno County's few available resources, i.e.concerned residents and diverse community organizations,to reduce delinquency andgang involvement in the short term and improve youth and community outcomes in the long-term.5 Mentoring is valuable because it mitigates some of the chief causes of delinquency and gang activity.In the 1997 National Longitudinal Survey of Youth,the majority of youth self-reported that delinquency behavior was related to their family structure.The youth also reported two other factors that influenced their involvement in criminal behavior:connectedness to school and/or work and interaction with friends or family members in gangs.6 The survey found that juveniles not in school or working had a significantly greater risk of: •belonging to a gang.•committing a major theft or a serious assault. •Using marijuana and hard drugs.•running away from home. •Selling drugs.•carrying a handgun. Juveniles who associate with groups or individuals pursuing positive goals have a far less chance of engaging in delinquent behavior.7 Mentoring changes a youth's environment, substitutes positive activities for risky behavior,diverts juveniles from risky associations,and has been shown to improve school attendance for at-risk youth,as evidenced in an online and telephone survey of B&GC alumni conducted by Harris Interactive on behalf of the national organization,Boys &Girls Club of America.8 As the following survey highlights indicate, participating in B&GC programs improve outcomes for youth. EDUCATION 90%of Boys &Girls Club alumni graduate from high school. 28%of the alumni indicated they would have dropped out of high school without the positive influence. 45% said the club helped them graduate from high school.(Breakdown:48%African American,59% Hispanic,39%white) 62%became more committed to their education. POSITIVE EFFECTS OF B&GC STAFF ON YOUTH Knowing rightfromwrong: 85% Learning good leadership skills:77% Having goals and aspirations:67%. 67% gained the ability to avoid difficulty with the law. 5Best Practices to Address Community Gang Problems,OJJDP's Comprehensive Gang Model,U.S.Department of Justice Office of Justice Programs,Office ofJuvenile Justice and Delinquency Prevention. 6Snyder Howard N.,and Sickmund,Melissa.Juvenile Offenders and Victims:2006 National Report.Washington,DC: US Department of Justice,Office of Justice Programs,Office ofJuvenile Justice and Delinquency Prevention,(2006). 7Kwong Wong,Siu,The effects of adolescent activities on delinquency:a differential involvement approach, Journal of Youth and Adolescence,(August 2005).,r„™..,...8Online and telephone survey of 1014 Boys &Girl Club Alumi,Harris Interactive,November 15,2006-March 16, 2007. 30 Soys &Gids Clubsof Fresno County Proposal #952-5330 4 Breakdown:72%African American,73%Hispanic, 55%white) 26%of Boys &Girls Club alumni are likely to earn a college degree. 33%of the alumni became the first person in their family to go to college.(Breakdown:32%African American,36%Hispanic,31% white) Success in high school:63%. Work life and later career:60%. National B&GC of America office of Delinquency andGang Initiatives supports several Targeted Re-Entry pilot programs that mirror this proposal in 11 other cities.In an evaluation of those programs conducted by Indiana University,the average recidivism rate on new committed offenses was only 19.25%,a substantial decrease from national statistics. Target population: Youth that are incarcerated atthe Fresno Juvenile Justice Campus and are between ages 14- 18,with minor to moderate offenses (non-violent offenders)from low income neighborhoods near Boys &Girls Clubs Facilities in both rural cities in the county and urban City of Fresno. We have 15Clubslocated in Fresno County,7 in the City and 8 in county rural sites in Huron, Sanger (2),Reedley,Firebaugh,Orange Cove,Del Rey,Parlier as potential provider sites. PROGRAM SERVICE MODEL:PROJECT/PROGRAM DESIGN AND IMPLEMENTATION This proposal is a result of extensive collaboration and coordination between the Boys &Girls Clubs of Fresno County and its community partners,the Fresno County Probation Department, and Fresno Superior Court.While these organizations provide services to youth in Fresno County,the area lacks a program to assist youth as they transition from incarceration back into their communities.With this funding,the conditions,needs,and resources converge to make this the optimal time for Fresno County to launch the first-of-its kind Targeted Re-Entry (TRE) program in Central California.This effort was begun in 2010 and has been awaiting resources. The proposed two-phase project will provide a continuum of mentoring and other services to a total of 20 youth involved in the Fresno County juvenile justice system.In Phase I,a B&GC will occupy an inviting and youth-friendly dedicated space in the multi-purpose room located in the Juvenile Justice Campus,complete with computers,table games,TV,stereo,and furniture. The B&GC will have a full time TRE Coordinator who will oversee and supervise the implementation of this project.The TRE Coordinator will work closely with the Probation Department to create a seamless coordination of services from the community partners,without interruption or interfering with ongoing JJC operations.This includes agreements on scheduling hours of operation of the Club,coordination of numbers and selection of youth served,and use of specific facilities within the campus.In addition B&GC will have a full time Unit Director who will manage the JJC Club activities and support staff in coordination with the Probation Department A Program Assistant will serve as a staff person to create and implement the programming schedule at the JJC Club.The TRE Coordinator will facilitate smooth transition services.The TRE Coordinator will be responsible for coordinating the transition process for youth from the JJC Club site back to the community Club site,and aftercare post-release services including scheduling,contact with schools,community partnerships and referrals to social and mental health services,as needed.The TRE Coordinator will also provide mentoring services at the JJC during the first 60 days ofthe program. The TRE Coordinator,Unit Director and trained B&GC staff currently provide group mentoring and social activities to over 420 boys and girls incarcerated annually in the JJC,who attend the Club in pods of 10 at a time.These juveniles are 80%male,between 12 to 17 years of age,ethnically diverse,predominantly from low socioeconomic backgrounds,and approximately half are gang members.In order to allocate valuable resources where they will 31 Soys <S Gids Clubs of Fresno County Proposal #952-5330 provide the greatest impact and benefit,Phase II will target re-entry services for both female and male participants being released and transitioning back into their communities. »Services to be provided:^This project focuses on successfully transitioning 20 youth per year by way of mentoring them through pre-release services during Phase I while in detention in the JJC,and then in Phase II continuing mentoring services that provide a safety net that cushions their re-entry back into the community.These crucial and significant services do not currently exist and this project seeks to bridge that gap,reducing their chances of failure again on the "outside",and giving themthe bestsecondchancetobecome productive and responsible adults. An important stipulation for the 20 youth to be included in this project is that their residence must be within,or close to a Boys &Girls Clubs of Fresno County.The Clubs will provide the unique opportunity for the youth to build on existing trusting relationships developed inside the JJC,and continue with group and individual mentoring in combination with mental health and academic services from a number of project collaborators.Services will be tracked onan individual basis in the form of documentation andcase management. PHASE I-PRE-RELEASE SERVICES Re-entry mentoring and adjunct services will be structured to address the youth s individual academic,mental health,and social needs through a multi-disciplinary approach that capitalizes on the resources from all the project partners and other community resources.Upon commitment Deputy Probation Officers (DPOs)assigned to the institution will conduct intake assessments on all youth.The DPOs will administer the PACT Assessments (Positive Achievement Change Tool).This is a multiple choice in-depth assessment instrument producing research-validated risk level scores measuring a juvenile's risk of re-offending.The intake examines a variety of factors such as criminal,academic and behavior history as well as home environment and peer associations.The DPO will use the intake to determine in which pod to place youth and to identify services that may assist them in rehabilitating.As a result of this project these rehabilitative services will now include ten weekly group mentoring and recreation sessions that the Boys &Girl Clubs will provide after school,inside the designated Club space During intake the DPOs will identify youth aged 14 to 18 who have a 60-day or greater commitment to the JJC and who meet the following targeted re-entry eligibility criteria for Phase II of this project.„ •Youth will be returning toa family or kinship care setting after release from the JJC, •Youth have a minimum of 6 months of probation at time of release;and, •Youth which are near the B&GC sites and where residents live with high rates of gang activity violence,unemployment,and tolerate poverty-level income. During the re-entry process from JJC into the community these 20 youth will each be transitioned to a designated B&GC near their residence zip code.They will continue their relationships with case management and supervision towards a successful transition back into the community Each youth would receive services for a minimum of 9 months and up to one year.Phase Ipre-release services will be initiated a minimum of 60 days pnor to discharge. The TRE group of youth will participate for 60 days in one-on-one mentoring and receive other services designed to support their successful re-entry upon release.As a result,they wil participate in specific nationally recognized and evidence-based B&GC youth development programs that include core education and career,character and leadership,and life skills programs including:..The "Phoenix"gang prevention program and "SMART Moves is a nationally acclaimed comprehensive prevention program that helps youth ages 12 to 18 learn to resist drugs, 32 Boys &Gids Clubsof Fresno County Proposal #952-5330 alcohol,tobacco and premature sexual activity.It features engaging interactive,small- group activities that increase participants peer support,enhances their life skills,builds their resiliencyand strengthens leadership skills. • "Career Launch"encourages participants ages 13-18 to assess their skills and interest, explore careers,make sound educational decisions and prepare to join the work force. Staff will work with teens individually or in smallgroupsto build theirjob-search skills job readiness, makesound educational choices, prepare resumes and do mock interviews. • "Safer Choices" is an evidence-based Teen Pregnancy Prevention program with comprehensive and medically accurate sex education components.Youth learn about abstinence first,but also how to avoid unintended and unwanted pregnancies,and sexually transmitted diseases.Interactive role playing builds self-esteem and knowledge. •Socialization and Recreation:Programs in thiscorearea develop fitness,positive use of leisure time,skills for stress management,and social skills.Table games inside the JJC multi-purpose room,Wll video activities,ping pong,and use of the gymnasium for basketball,indoor soccer,and volleyball provide opportunities for youth to build social skills including sharing,team work,trust, and communication. The B&GC will use the assessments provided bythe DPO and other partners to provide mentoring and other activities to youth inside the JJC,including those at the greatest risk and requiring the highest level of security.In addition to socialization and recreation,mentoring services to all pods will include social and life skill building,vocational and career development,including character development,and leadership opportunities. Mentoring Services:B&GC will coordinateone-on-one mentoring and case management for TRE youth.All B&GC staff and mentors will undergo a security screening process that includes fingerprint and background check and will be provided with ongoing education and training. Mentors will take the role of advisor,advocate and role model,supporting TRE youth while in custody,and after release,continuing the mentoring relationship at a B&GC site where new priorities will include returning to school,and developing positive,pro-social behavior,leisure activities and interpersonal skills.These services are aimed at teaching the youth how to make positive changes in their lives,resulting in a reduction in recidivism and increasing academic performance. A new position will be created in this grant in the form of the Targeted Re-Entry Coordinator.In addition a Unit Director and two Program assistants will provide direct services. The TRE Coordinator will: •Attend on site treatment team meetings at the JJC for each youth in the TRE program including meetings with community providers,public school staff and family members. •Coordinate all off-grounds activities including community and B&GC site visits;school related activities and/or visits;shopping for clothes,and transportation for job interviews. •When possible,transportation for family members to visit youth while at JJC. •Coordinate and link with other area community service providers in orderto strengthen and reinforce a successful re-entry plan. The B&GC staff will take the lead on developing the re-entry plan forTRE youth placed to address post-release support,supervision,and mentoring services at a designated community B&GC site.The plan will build upon and reinforce strengths commensurate with the level of community risk each ex-offender presents.It will take into account the risk assessment, intake information,and incorporate feedback from the youth,family members,the Probation Department and relevant community providers.The plan will be reviewed at a Transition Conference prior tothe youth's releasethat will be attended by: • The youth and hisparents orguardian, • The DPO inside the JJC and the assigned field Probation Officer, •Representative from the Fresno County Office of Education, 33 Boys&Gids Clubs of Fresno County Proposal# 952-5330 .B&GC TRE Coordinator,Unit Director in the JJC,the Unit Director of the community B&GC that the youth will be joining.Representatives from other referral resources such as Mental Health systems,Focus Forward mentors, and others.This meeting will focus on providing the youth and his parents with a safety ne and support group and the best opportunity for a second chance.Discussion topics will include any barriers such as school enrollment,gang affiliation,or lack of resources that would impede the vouth's successful re-entry into the community.For youth identified as having mental health issues by Probation Department intake,a representative from Fresno County Department of Behavioral Health will be included to discuss mental health services. Phase II-Reentry Servjck ^^^.^Qut Qf detentiorl]B&GC wN|work t0 facilitate a coordinated transition back into the community.This will entail maintaining the established trusting mentor-mentee relationships without interruption through meetings at the B&GC sites^Community volunteers and/or social work interns will prov.de '^'^'^^'^^complement group mentoring and other activities provided at the club by B&GC staff.Theobjectiveistoprovidethementeeswiththeskillstomakebetterchoices,improving their long- term outcomes,specifically recidivism and academic performance,term o^comes.^p^^y^^^^^^mum of two hours of life skills competency training each week for a minimum of six months at the B&GC sites that focus on:1 nh^lr Development:youth development of leadership skills with opportunities for 'planning,decision-making and empowering participation in civic engagement activities^ 2.H^thand Life Skills:engaging youth in positive behaviors that nurture the*-om well-being,setting personal goals,and learning how to live successfully as se f-suff.cienl.adults•.3 Frin^tion and Car^r Development:enable youth to become proficient in school and basic •educational disciplines,complete homework,set goals,explore careers,prepare for employment and embrace technology to achieve success in a career.The program will also provide one hour each week of creative expression developrnentThs will focuson the arts and sports,including exposure to visual,performing and literary art and culture, and opportunities for physical activities and team work with other youth in the Clubs.The B&GC will also provide opportunities for involvement in community service projectsThisispartofc^re education and leadership programs in the "Keystone Club"for teens that encourages involvement in the community through civic leadership and communrt:yJ^J^This TRE program has serious goals and the youth will be encouraged to take advantage of all the resources it offers to build bright futures.But the program will a sc)allowr time,to socialize and form positive peer relationships.In other words,these youth will get to have fun and iust be kids in a safe environment away from gangs,drugs,and other dangers.They willhavetheopportunitytoenjoytwohoursweeklyofrecreationactivitiestofocusonsportsand fitness Each Club offers large muscle activities through basketba I,soccer flag football,and baseball Teens will be encouraged and invited to join teams,socialize with club members,and make posi ive use of their leisure time after school in these sports programs.Beyond activitiesatthedubmentor-mentee matches will also be able to enjoy approved external activities such as local minor league baseball games and day trips to special attractions.The UD a each of the Clubs will have visited and established a trusting relationship wrthTREyouthpriortorelease.The TRE Coordinator wi.l have worked with TRE youth during hefirst60dayswhiletheyaredetainedattheJJC.The TRE Coordinator w,H have developed therelationshipswhileyouthhavebeenattheJJCClub,and will be the bridge for this transi onSongwithinternsandB&GC staff.The TRE Coordinator will participate in the Transition Conference and the post-release services. 34 Soys &Gids Clubs ofFresno County Proposal #952-5330 Mental Health Services:As is needed,depending on the youth and their needs,Phase II will include mental health service referrals through our past collaboration with Mental Health Services,who is also providing services currently atthe JJC. The Boys &Girls Club of Fresno County and its community partners have a resolute commitment to maintaining and enhancing this re-entry project in the future.To this end,they will actively promote the project internally and in the community through staff education, websites,media,and other outreach opportunities.They will also use project data and the evaluation to validate the improved youth outcomes. Collaboration-Over 65 years of sustaining programs,the B&GC has established long-standing collaboration with partners in all segments of agencies in the County.B&GC has a history of working with partners who include the Fresno Police Department,the Fresno County Gang Task Force the County Department of Children and Family Services,the Mayor's Gang Prevention Initiative Fresno County Probation,Fresno and Clovis Unified School Districts,the County Office for Temporary Employment,City and County Housing Authority,and the Fresno Mentoring Coalition with Big Brothers and Big Sisters,and other community organizations. ^Program Service Goals:The goals of this Targeted Re-Entry (TRE)program are as follow: 1.To provide services for youth detained in Fresno County's Juvenile Justice Campus to reduce recidivism and improve academic performance. 2 To provide a continuum of coordinated services for a target group of boys to facilitate their successful transition into the community after release from juvenile detention. 3.To enhance existing public-private partnerships that promote improved outcomes foryouthinthe delinquency system. To meet these goals,B&GC and its collaborative partners identified three primary objectives as the foundation for the program design and will provide the metric for evaluating outcomes. Objective Implementthe TRE project that provides individual and group mentoring,personal development, and recreation services at a special Boys & Girls Club (B&GC)inside the JJC serving a total of 20 detained youth. Provide re-entry services to a total of 20 beginning 30 days prior to release and continuing fora minimum of nine months afterward. To increase the capacity of the community to meet the Tracking > Numberand types ofservices (B&GC) > Service hours provided per youth (B&GC) > Number of mentor-mentee matches (B&GC,Focus Forward) >New,sustained delinquency petitions tracked by the Probation Department's Juvenile Automated System (JAS) and the Probation Officer >Number and types of services(B&GC) >Number ofservice hours provided per youth (B&GC) >Number and length of post-release mentor-mentee matches (B&GCIubs at 10 potential sites. >New,sustained delinquency petitions (Probation Department's Juvenile Automated System [JAS]) > Schoolattendance and academic performance (JAS) >Club staff observations andcase management data (JJC Probation,School,and B&GC) >Entry and exit questionnaires for mentees,mentors,and families measuring youth gang involvement,development, character,family and peer interactions. >Number,types and sources of services (B&GC) 35 Soys &Gids Clubs ofFresno County Proposal it 952-5330 a needs ofthe youth measured bythe creation oflocal partnerships. > Numberand sources ofnew mentors recruited (B&GC Staff inside JJC and at 10 Club sites > Number ofservice hours provided per youth (B&GC) Stakeholder feedback. Participant Risk/Needs Assessment:Upon commitment,Deputy Probation Officers (DPOs)assigned to the JJC will conduct intake assessments on all youth.The intake will examine a variety of factors such as criminal, academic and behavior history as well as home environment and peer associations.The DPOs will administer the PACT Assessments (Positive Achievement Change Tool).It not only identifies risk of re-offending,but just important,those areas where the youth exhibits strengths which can be built upon to help turn their life around.In transition,we will use B&GC club Intake Forms,Youth Member Surveys,Transition Plans,and Monthly Tracking Forms (See Attachments). Program cost effectiveness:Beyond the profound effect on the youth themselves, delinquency adversely affects the community in a number of ways.In the short term,juvenile offenders cost Fresno County valuable law enforcement,probation,court,social service and detention resources already stretched beyond their breaking point.For example,it costs the county $60-70 per day to incarcerate a youth.In the long term,delinquency threatens the economic vitality of the entire region.For youth who remain in the criminal justice system and are incarcerated in state prisons,the annual cost per inmate in California is $47,421.Over a lifetime that could beas much as $2,371,050 in today's dollars.9 In comparison this grant would track,mentor,and case manage 20 youth at approximate cost of only $2,500 each!The B&GC have the staff,facilities,infrastructure and evidence-based programs already in place.This grant would provide resources for staff to provide direct services to accomplish the goal of reducing recidivism with this funding.This is extremely cost effective. The immediate and long-term impacts of juvenile delinquency further burden Fresno County and its residents,both of which are ill-equipped to face more challenges without additional resources The Public Policy Institute of California reports that compared to high school graduates dropouts have higher rates of unemployment,lower earnings,poorer health and higher mortality rates,higher rates of criminal behavior and incarceration and increased dependence on public assistance.Reducing the number of dropouts by half would generate $221 million in economic benefits to the City of Fresno.It would also result in 278 fewer murders and aggravated assaults each year according to the California Dropout Research Project. i io Service referral agencies:The TRE Coordinator as a case management function will assess 1 the needs of the youth and provide referral information and support the youth in seeking services The following agencies,which have existing relationships with B&GC,and depending on the needs of the individual youth,may be utilized:Planned Parenthood,WIB-Youth Services, Clinica Sierra Vista,Community Food Bank,Neighborhood Thrift,Focus Forward,County Office of Probation California Department of Motor Vehicles,Fresno Regional Foundation,Pacific Gas &Electric Mental Health Systems,CSUF Fresno Social Work Program,Sierra Education and Research'Institute (SERI),Reading &Beyond,County Office of Education,Fresno Unified School District Clovis Unified School District,Central Unified School District,Sanger Unified School District'Kings View Unified School District,and Firebaugh Unified School District. ^ 9The Price of Prisons-What Incarceration Cost Taxpayers,VERA Institute of Justice (2012)P 10. 36 Boys &GidsClubsofFresno County Proposal #952-5330 Required Accomplishments of participants: In coordination with parents and Fresno County Probation,an individualized participation plan \\for each youth will be developed based on the needs and interests of the youth.Basic requirements will include participation in a minimum of 5 hours of attendance in Club activities per week,compliance with activities detailed in the plan,attendance at school if applicable, and compliance with probation conditions;for example:no significant contact with police,no drugs or alcohol,etc.(See Transition Plan and Monthly Tracking forms in Attachments). .a Involuntary termination,non-compliance: \The TRE coordinator will monitor the attendance and participation of each youth,recording their compliance with the agreed upon participation plan.If a youth is non-compliant with the plan the TRE Coordinator will arrange to meet with the youth andthe parent/guardian and discuss the challenges to participation.If it is determined that the youth will not comply with the plan, the TRE Coordinator will contact the Probation Officer and notify them prior to exit ofthe youth from the program. N'\Program response to arrests of participants: *-*The TRE Coordinator will assess the arrest record and length of likely commitment to determine if the youth may be eligible to continue in the program.In the case of a first time offense following release from the JJC,and if the offense isa minor infraction,and the commitment isshort,the youth maybe allowed to continue in the program. .iv Communication between Probation and Boys &Girls Clubs: ^The TRE Coordinator is a staff member within theJJCas well as at the other B&GC clubs and hasaccess tothe Probation staff atthe JJC.Communication on both a formal and informal basis has already been established during the 5 years of the JJC Club program.Formal communication takes place at Transition Team meetings asa part of the pre-release planning process.Informal communication happens whenever there is a need to share information about a youth who is currently incarcerated.With the enhanced services of this program,more communication will take place to coordinate services and keep the probation officer apprised of the youth's progress toward successful re-entry.(Intake Assessment forms and the Transition Plan and Monthly Tracking forms are included in the Attachments.) .1 Transition following completion ofthe program: ^J Youth will be encouraged to remain members of the Club and fully participate in all Club activities following the completion of the TRE program until age 19.Staff will encourage youth to remain in contact with staff who have served as mentors toassist with employment and possible post-secondary education services towards getting a college degree. »Program service description and reporting: ^Because this isa short term program which has not been implemented previously,the Boys & Girls Club will work with the County of Fresno to provide program reports that include statistical information on youth participants as well as narrative progress reports on the program goals achievement.Confidential case files will document demographic and academic information and track the individual progress of the youth.Data collection will include the participation plan and progress,needs that are identified and how those needs are met (either by direct services with the B&GC or by referrals to other agencies),and the disposition of the case,successful completion or premature exit.The participants level of supervision by the Probation officer,any conditions of probation and any needed communications with the probation department.Financial reports in compliance with Fresno County requirements will be provided ona timely basisand on schedule. 37 CO Soys &Gids Clubs ofFresno County Proposal #952-5330 LINE ITEMS GRANT FUNDS __n-K!ND MATCH (OPTIONAL) 11 Salaries - staff providing Direct Services ;Targeted Re-Entry Coordinator I Unit Director for JJC Club "1 'Program Assistants (2)@I9 hrs. jPersonnel at Clubs providing direct services |in Transition to B&GClub sites i i Unit Directors (10 Clubs) I ProgramAssistants(10Clubs) | 2|Benefits 1"' 3]Services and Supplies I Program Supplies 1 Curriculum Participant Costs Recognition/Rewards to_students Transportation _____ Facilities Other Costs Stipends for Students 51 IndirectCosts (notto exceed 5%) $ $ T$" $ $ $ $ $ 14,560 $ 5,915 $ 14,820 I $_ 4,941 360 174" 2,000 "j&OO 1,430 2,500 2500 50,000 1$. $ 14,560 5^915" 4,940 11,200 8,000 6,246 1,500 500 "_joq_ 16,800 70,461 TOTAL 29__120_ Ti/30 19,760_ 4 IUOO 8,000 11,187 JU860 i'74 "2,500" "l~600 '"i,430" 16,800 2,500 2,500 120,461 DESCRIPTION '_'40hrsx$14x52 wksx 50% ^Z J35^x$13 x 52 wks x 50% 2 staffx 19hrl/wk x-$10/hr x 52 wks at 75%FTE 10 Clubs x 2 hrs per week x 40 weeks x $14/hour 10 Clubs x 2 hrs per week x 40 weeks x $10/hour FICA,Workers Comp,Pension, benefits at 12% $3_0/month for paper &supplies Copies of curriculum for youth clothing, bus tokens, licenses 20 students at $80 each 110 mi/wk x_52 wks x -25/mile JJC,Club facility,utilities,computers 20 students x $125 .05*50000 Soys &Gids Clubs ofFresno County Proposal #952-5330 Total Project Budget -Submitted as Attachment See Attachments "BUDGET"Fresno County Recidivism Grant 2015 Sheet 1:Budget Detail Sheet 2: Budget Summary - Total ProjectCost Evidence-Based Programs and Career Launch Project Learn -Educational Enhancement Program Safer Choices -Teen Pregnancy Prevention Phoenix -Comprehensive Gang Intervention and Prevention Program SMART Moves -Comprehensive Prevention Program Career Launch -Career Education and Job Readiness Program Budget Narrative The Budget includes the following: I ine Items -Category 1 1 Targeted Re-Entry Coordinator to coordinate with the Probation Department at the JJC and provide set-up,programs,and supervision of the Club inside the JJC.This person will also oversee direct services tothe youth in transition and case management upon exiting the JJC.Position will oversee the hiring of a Unit Director and Program staff for the JJC.This is a Full Time (40 hour)position at $14/hr.;total salary of $29,120.The salary is covered at 50%in the grant request and matched by a grant received for the JJC at $14,560. 2.Unit Director will be hired to provide direct services to youth in the JJC,to provide scheduling,coordinate with the Targeted Re-Entry Coordinator,and provide supervision and programs,conducting evidence-based programs and mentoring targeted youth directly during the 120 days before their release.They will coordinate with Probation on schedules and maintain the operating hours of the Club for programs.Unit Director is a 35 hr.position x $13/hr.x .5 FTE =$5,915 with match of $5,915 in funding from current grants for the JJC. 3.Program Staff:2 positions at 19 hrs/week position x $10/hr x .75 FTE =$7,410 x two program assistants =$14,820.Staff will conduct programs,help teens develop and prepare for release through career education,job readiness,gang prevention,and mentoring 39 Boys&Gids Clubs of Fresno County Proposal# 952-5330 programs.B&GC will provide supporting funds for staff at these sites from annual fundraising events from donors. 4.Personnel at Clubs as cash match from Boys &Girls Clubs General Operating Funds: Includes staff at ten (10)Boys &Girls Club who will participate in the transition of youth from the JJC into the programs at Clubs,providing evidence-based programs at Club locations near the zip codes of youth residences.This includes direct services provided by one (1) Unit Director and (1)Program Assistant ateach of 10 Clubs: Unit Directors:10 Clubs x2 hrs per week x40 weeks x $14/hour Program Assistant:10 Clubs x2 hrs per week x40 weeks x $10/hour I ine Items -Category 2 Fringe benefits are the basic extra cost per employee for SDI,FICA,Workers Compensation,etc. at 12%of salary.Total:$4,901 charged to grant and B&GC will cover $6,246 in matching benefits. Line Items -Category 3 1.Program Supplies and materials are needed to implement programs and purchase small items including arts and crafts supplies,sports equipment,printing costs for test surveys, and other materials to conduct programs.This will cover the Club at the JJC at $30/month x 12 months =$360.Additional supplies of $1,500 will be covered by grants from Fresno Housing Authority,fundraising,and operating funds. 2.Curriculum:Copies of program worksheets will be needed for the evidence-based programs including the Phoenix and Safer Choices program.Career Launch curriculum for career education,job readiness,and resume building will need to be printed at a cost of $174.00 to grant. 3.Participant Costs:We have created a pool of $2,000 strictly to be used for individual youth needs including bus tokens to get to the Club or work,expenses to cover getting a Food Handling Certificate and California I.D.at DMV;appropriate clothing to wear to work,school 40 Boys&Girls Clubs ofFresno County Proposal #952-5330 and/or transition meetings,etc.This is being matched by Payless Shoes with $500 in gift certificates to purchase shoes. 4.Recognition and rewards are important to acknowledge achievements in school,behavior, and progress steps being taken by JJC youth.The budget includes $80 per 20 youth = $1,600;$800 in requested grant funds,matched by cash from Boys &Girls Club at $800. 5.Transportation:Funding will pay for mileage for the Targeted Re-Entry Coordinator to travel to Clubs each week to coordinate services with Unit Directors and program assistants 110 mi/wk x 52 wks x .25/mile =$1,430.00 6.Facilities:Boys &Girls Clubs have existing facilities that we are required to maintain in good order that will serve youth upon their transition out of the JJC.This in kind match,minimally valued at $8,000 includes the buildings,utilities paid,janitorial,computer labs,sports equipment,etc.that already exist in the 10 Clubs.Use of the Juvenile Justice Campus facilities have been provided with matching in-kind space for the Multi-purpose room dedicated to the JJC program and the use of the gym 15%of the time during each month. Value has been assigned based on very conservative lease rate of $2.50/sq.ft.for the MPR room in this high security campus:Matching value is $8,800 as per the County Office of Probation; total match of$16,800. I ine Items -Category 4 Other Costs:We have created stipends for students who complete the transition in the amount of $125 per student x20 students =$2,500. I ine Items -Category 5 Indirect Costs:We have included a 5%indirect costs for insurance,phones,etc.to equal $2,500.00. Other In-kind funding: Matching in-kind donation for the evaluation of the project is shown.In addition we have funding from the Fresno Regional Foundation to support the Teen Pregnancy Prevention 41 Boys &Girls Clubsof Fresno County Proposal #952-5330 Program ($3,900),and from the Office of Probation to support all programs that take place in theJJC including sports leagues.We also receive small grant funding for our "Triple Play - Mind,Body,Soul"programs that promote healthy living and healthy activities for youth in the JJC and in other Clubs.Our annual fundraising Gala also supports thegeneral operating funds forsalaries forpersonnel providing directservices to youth. 42 Boys &GirlsClubs of Fresno County Proposal U952-5330 C.Additional Vendor Company Data: 1.Code of Conduct From the Boys &Girls Clubs of Fresno County Employee Handbook (updated in 2014): 2003 EMPLOYEE CONDUCT AND WORK RULES We expect youto follow certain work rules and conduct yourself inways that protect the interests and safety of all employees and B&GC.Employees will read and adhere tothe Safety Policies and handbook which refers to Clubs,vehicles and sight-line safety, whether at yourclub site,another club site or on a field trip. While it is impossible to list every action that is unacceptable conduct,the following lists some examples.Employees who break work rules such as these may be subject to disciplinaryaction, up to and including termination ofemployment: Theft or inappropriate removal or possession of property Falsification of timekeeping records Negligence or improper conduct leading to damage of employer,co-worker, or member-owned property Insubordination or other disrespectful conduct Violation of safety or health rules Unauthorized absence from work station during the workday Violation of personnel policies Unsatisfactory performance or conduct Closingwork area before specified time without approval from supervisor Collection of funds or solicitations for non-B&GC purposes on B&GC premises Unauthorized use and/or borrowing of B&GC funds,equipment,time, materials or equipment. Illegal,immoral or indecent conduct at any time which may bring discredit to the Club Conducting activities deemed to be dangerous;including participating in horseplay or practical jokes Using profane orabusivelanguage at any time on Club premises Willfully disregarding a specific directive or instruction by an authorized supervisor.Insubordination,including,but not limited to failure or refusal to obeythe orders or instructions ofa supervisor or memberof management,or the use ofabusive or threatening language toward a supervisor or member of management;willful creation of discord or lack of harmony;causing,creating, or participating ina disruption inthe Clubenvironment Conviction of a felony (on- or off-duty)and/or engaging in criminal conduct whether or not related to job performance Driving under the influence ofalcohol or drugs 43 Boys &Girls Clubs of Fresno County Proposalft 952-5330 To give equal employment and advancement opportunities to all people,we make employment decisions at B&GC based on each person's performance,qualifications,and abilities B&GC's policy prohibits unlawful discrimination based on race,color,creed, gender gender identity,religion,marital status,registered domestic partner status,age national origin or ancestry,physical or mental disability,legally protected medical condition including genetic characteristics,sexual orientation,military caregiver status, veteran status or any other consideration made unlawful by federal,state,or local laws^ It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics,or is associated with a person who has or is perceived as havinganyofthosecharacteristics. We will make reasonable accommodations for qualified individuals with known disabilities unless making the reasonable accommodation would result in an undue hardship to B&GC. Our Equal Employment Opportunity policy covers all employment practices,including selection,job assignment,compensation,discipline,termination,and access to benefits and training. If you have a question about any type of discrimination at work,talk with your immediate supervisor or the Executive Director.You will not be punished for asking questions about this Also,if we find out that anyone was illegally discriminating,that person will be subject to disciplinary action,up to and including termination of employment. 3002 BUSINESS ETHICS AND CONDUCT We expect B&GC employees to be ethical in their conduct.It affects our reputation and success.B&GC requires employees to carefully follow all laws and regulations,and have the highest standards of conduct and personal integrity. Our continued success depends on our Members'trust.Employees owe a duty to B&GC and our Members to act in ways that will earn the continued trust and confidence of the public. As an organization,B&GC will comply with all applicable laws and regulations.We expect all managers,supervisors and employees to conduct business in accordance with the letter,spirit,and intent of all relevant laws and to not do anything that is illegal,dishonest, or unethical. If you use good judgment and follow high ethical principles,you will make the right decisions.However,if you are not sure if an action is ethical or proper,youi shou d discuss the matter openly with management.If necessary,you may also contact them for advice and consultation. It is the responsibility of every B&GC employee to comply with our policy of club ethics and conduct. 44 Boys &Girls Clubs of Fresno County Proposalff 952-5330 C.Additional Vendor Company Data 2.Policy:Criminal History Check for employees,volunteers and interns All candidates for employment,as well as volunteers and interns are required to pass a criminal background check and be fingerprinted at the time of application to the Boys &Girls Clubs of Fresno County. 45 Boys&Girls Clubs of Fresno County Proposal #952-5330 C.Additional Vendor Company Data: 3.Mandated Reporter Info From the Boys &Girls Clubs of Fresno County Employee Handbook (updated in 2014): EMPLOYEE'S RESPONSIBILITY CONCERNING CHILD ABUSE MANDATED REPORTING FORMS APPENDIX A 46 Boys &Girls Clubs of Fresno County Proposal #952-5330 CHILD ABUSE AND/OR NEGLECT REPORTING QUESTIONS AND ANSWERS: As a "mandated reporter,"whatisexpected ofme? According to Section 11166 ofthe California Penal Code requires:Any child care custodian (that's you!)...who has knowledge of or observes a child in his or her professional capacity or within the scope of his or her employment who he or she knows or reasonably suspects has been the victim of a child abuse to report the known or suspected instance ofchild abuse to a child protective agency immediately or as soon as possible by telephone and to prepare and send awritten report thereof within 36 hours of receiving the information concerning the incident. Whatdoes "reasonablesuspicion"mean? That it is objectively reasonable for a person to entertain a suspicion,based upon the facts that could cause a reasonable person in a like position,drawing,when appropriate,on his or her training and experience,to suspect child abuse or neglect.For the purpose of this article,the pregnancy of a minor does not,in and of itself,constitute a basis for a reasonable suspicion of sexual abuse. If Ifail to call andmakethe report: Any mandated reporter who fails to report an incident of known or reasonably suspected child abuse or neglect as required by this section is guilty of a misdemeanor punishable by up to six months confinement in a county jail or by a fine of one thousand dollars ($1,000)or by both that fine and punishment. What if two ormore of us are made aware of the same incident? When two or more persons,who are required to report,jointly have knowledge ofa known or suspected instance of child abuse or neglect,and when there is agreement among them,the telephone report may be made by a member of the team selected by mutual agreement and asingle report may be made and signed by the selected member of the reporting team.Any member who has knowledge that the member designated to report has failed to do so shall thereafter make the report. What if my boss tells me I do not have to make the report? ...no supervisor or administrator may impede or inhibit the reporting duties,and no person shall be subject to any sanction for making the report. What ifI report it to my supervisor,do I still have to make the call and write the report? Reporting the information regarding acase of possible abuse or neglect to an employer,supervisor ...co-worker or other person shall not be a substitute for making a mandated report to the agency specified in Section 11165.9. Will I be held civilly or criminally liable ifI make this report? Section 11 172 states that "no mandated reporter shall be civilly or criminally liable for any report required or authorized by this article,and this immunity shall apply even if the mandated reporter acquired the knowledge or reasonable suspicion of child abuse or neglect outside of his or her professional capacity or outside the scope of his or her employment...(unless)it can be proven 47 Soys &Girls Clubs of Fresno County Proposal ft952-5330 that a false report was made and the person knew that the report was false or was made with reckless disregard of the truth or falsity of the report,and any person who makes areport of child abuse or neglect known to be false or with reckless disregard of the truth or falsity of the report - and then,you can be held liable for any damages caused. WHO TO CONTACT If you become aware of child abuse or neglect,the first question you want answered is,"Who do Icall and where can I find the written report I'm supposed to complete?" Call as soon as possible the FRESNO COUNTY CHILDREN AND FAMILY SERVICES CARE LINE @5592558320TheCareLineisavailabletotakereportsofsuspectedchildabuseorneglectfrommandatedreportersaswellasthegeneralpublic.They will help you assess the information you are providing. The report form is called the MANDA TORY CHILD-ABUSE REPORTING and is located at each Club, please request from your supervisor. Additional forms canbe downloaded on-line at: hffp://www.cn.fresno.ca.u^/DepartmentPape.aspx?id=4184 WHAT ISTHE DEFINITION OF CHILD ABUSE? Child abuse is harm to,or neglect of,achild by another person,whether adult or child.Child abuse happensinallSiethnic,and income groups.Child abuse can be physical,emotional -verbal,sexual or through neglect Abuse may cause serious injury to the child and may even result in death. Child abuse is both shocking and commonplace.Child abusers inflict physical,sexual,and emotional^t^SJSikhi every day.The scars can be deep and long-lasting.Unfortunately,the more!ubTe forms of child abuse such as neglect and emotional abuse can be just as traumatiz.ng as violent physicalabuse. Child abuse consists of any act or failure to act that endangers achild's physical or emotional health andSS^tTp^on caring for achild is abusive if he or she fails to nurture the child,physically injures the child,or relates sexually to the child. WHAT ARE THE TYPES OF CHILD ABUSE? The four major types of child abuse are: 1. Physical abuse 2.Sexual abuse 3.Emotional abuse 4.Neglect Another type of abuse is child exploitation (distinct from sexual exploitation)This is the use of achild in work o other activities for the benefit of others.Child labor is an example of child exploita,o.forZmercialreasons.Using a child in this way detracts from their own physical,mental,and social development. WHAT IS PHYSICAL ABUSE? 48 Boys &Girls Clubs of Fresno County Proposal U952-5330 Physical abuse is any non-accidental physical injury to achild.Even if the P^"^S^tSeStheinjurymightnothaveintendedtohurtthechild,the injury is not considered an accident if the caretaker actions were intentional.This injury may be the result of any assault on achild's body,such as. •beating,whipping,paddling,punching,slapping,or hitting •pushing,shoving,shaking,kicking or throwing •pinching,biting,choking,or hair-pulling •burning with cigarettes,scalding water,or other hot objects. •severe physical punishment that is inappropriate to child's age Corporal (physical)punishment is distinguished from physical abuse in that physical ^^^^of ohv^cal force with the intent of inflicting bodily pain,but not injury,for the purpose of correct™^o ^nnirnl Phvskal abuse is an injury that results from physical aggression.However,physical pumshmentc^^KctSl"^become physical abuse.Corpora,punishment is against the law mschools in some states,but not in others.In many families,physical punishment is the norm. Hundreds of thousands of children are physically abused each year by someone close to then.i,andthousandsofchUdrendiefromtheinjuries.For those who survive,the emotional scars are deeper than the physicalscars. WHAT IS SEXUAL ABUSE? Sexual abuse of achild is any sexual act between an adult and achild.This includes: .fondling,touching,or kissing a child's genitals •making the child fondle the adult's genitals.penetration,intercourse,incest,rape,oral sex or sodomy .exposing the child to adult sexuality in other forms (showing sex organs to a child,forcedoSeTafionofsexualacts,showing pornographic material,telling "dirty"stones,group sex including a child).other privacy violations (forcing the child to undress,spying on achild mthe bathroom or bedroom) • sexual exploitation .enticing children to pornographic sites or material on the Internet .luring children through the Internet to meet for sexual liaisons .exposing children to pornographic movies or magazines • child prostitution.using achild in the production of pornography,such as afilm or magazine The above acts are considered child abuse when they are committed by arelative or by a™^^as aparent,babysitter,or daycare provider,whether inside the home or apart from the home.(If astranger commits the act,it is called sexual assault.) Th.leoal aee of consent for two people to have sexual relations ranges from twelve to twenty-one,and !s still against the law.Each state is very specific as to its laws about sex with minors. 49 Boys &Girls Clubs of Fresno County Proposaltt 952-5330 assimilate the experience into a mature understanding of intimacy.Regardless of the child's behavior or reactions,it is the responsibility of the adult not to engage in sexual acts with children.Sexual abuse is never the child's fault. Sexual abusers can be: parents,siblings,or other relatives childcare professionals clergy,teachers,or athletic coaches neighborsor friends strangers WHAT IS EMOTIONAL ABUSE? Emotional abuse is any attitude,behavior,or failure to act on the part of the caregiver that interferes with a child's mental health or social development. Other names for emotional abuse are: •verbal abuse •mental abuse •psychological maltreatment or abuse Emotional abuse can range from a simple verbal insult to an extreme form of punishment. The following are examples of emotional abuse: ignoring,withdrawal of attention,or rejection lack of physical affection such as hugs lack of praise,positive reinforcement,or saying "I love you" yelling or screaming threateningor frightening negative comparisons to others belittling;telling the child he or she is "no good,""worthless," "bad," or "a mistake" using derogatory terms to describe the child,name-calling shaming or humiliating habitual scapegoating or blaming using extreme or bizarre forms of punishment,such as confinement to a closet or dark room,tying to a chair for long periods oftime,or terrorizing a child •parental child abduction Emotional abuse is almost always present when another form of abuse is found.Some overlap exists between the definitions of emotional abuse and emotional neglect; regardless,they are both child abuse. Emotional abuse ofchildren can come from adults or from other children: •parents or caregivers •teachers or athletic coaches •siblings 50 Boys &Girls Clubs of Fresno County Proposal U952-5330 •bullies at school •middle-and high-school girls in social cliques WHAT IS NEGLECT? Neglect is afailure to provide for the child's basic needs.The types of neglect are: • physical •educational •emotional Physical neglect Physical neglect is not providing for achild's physical needs,including: •inadequate provision of food,housing,or clothing appropriate for season or weather • lack of supervision •expulsion from the home or refusal to allow a runaway to return home •abandonment • denialor delayof medical care • inadequatehygiene Educational neglect Educational neglect is the failure to enroll achild of mandatory school age in school or to provide necessary special education.This includes allowing excessive truancies from school. Emotional (psychological)neglect Emotional neglect is a lack of emotional support and love,such as: •not attending to the child's needs,including need for affection •failure to provide necessary psychological care .domestic violence in the child's presence,such as spousal or partner abuse .drug and alcohol abuse in the presence of the child,or allowing the child to participate in drugand alcohol use When authorities examine emotional neglect,they take into consideration cultural values and standards of care,as well as the level of family income,which may interfere with proper care. Some overlap exists between the definitions of emotional abuse and emotional neglect;regardless,they are both child abuse. WHAT ARE THE SIGNS AND SYMPTOMS OF CHILD ABUSE? If you suspect child abuse,but aren't sure,look for clusters of the following physical and behavioral signs.Some signs of physical abuse: 51 Boys &Girls Clubs of Fresno County Proposal#952-5330 •Unexplained burns,cuts,bruises,or welts in the shape of an object •Bite marks •Anti-social behavior •Problems in school •Fear of adults • Drug or alcohol abuse •Self-destructive or suicidal behavior •Depression or poor self-image Some signs of emotional abuse: • Apathy • Depression •Hostility •Lack of concentration • Eating disorders Somesigns of sexual abuse: Inappropriate interest in or knowledge of sexual acts Seductiveness Avoidance ofthings related to sexuality,or rejection of own genitals or bodies Nightmares and bedwetting Drasticchanges inappetite Over compliance or excessive aggression Fear ofa particular person or family member Withdrawal,secretiveness,or depression Suicidal behavior Eating disorders Self-injury Sometimes there are no obvious physical signs of sexual abuse,and a physician must examine the child to confirm the abuse. Somesigns of neglect: • Unsuitableclothing for weather •Being dirty or unbathed •Extreme hunger •Apparent lack of supervision 52 Boys &Girls Clubs of Fresno County ProposalU952-5330 WHAT ARE THE CAUSES OFCHILD ABUSE? Why would someone abuse achild?What kind of person abuses achild?Not all abuse is deliberate or intended.Several factors in a person's life may combine to move them toward abusing a child: general stress the stress of having children in the family,when one didn't have children before dealing with a handicapped or behaviorally difficult child the stress of caring for someone besides oneself a personal history of being abused (childhood trauma) alcohol or drug use marital conflict unemployment No one has been able to predict which of these factors will cause someone to abuse achild.Asignificant factor is that abuse tends to be intergenerational -those who were abused as children are more likely to repeat the act when they become parents or caretakers. In addition,many forms of abuse arise from ignorance,isolation,or benign neglect.Sometimes acultural tradition leads to abuse,for example,such beliefs as: •children are property ..parents (especially males)have the right to control their children in any way they wish •children need to be toughened up to face the hardships of life •girls need to be genitally mutilated to assure virginity and later marriage WHAT ARETHE RESULTS OF CHILD ABUSE? Childabusecan havethe following dire consequences: .May become someone who lies,resents,fears,and retaliates,rather than loves,trusts,and listens...•May become reclusive,and alienated from you and from the rest of your family. .Will have low self-esteem,and is likely to engage in self-destructive behaviors. .Psychological development and social behavior will be impaired. .As an adult,will probably abuse his or her own children,who are the grandchildren. .As an adult,may exclude loved ones,including from celebrations and family gatherings. •Parent may not be permitted to spend time with grandchildren The results of being abused as a child vary according to the severity of the abuse and the surrounding^vironml of the child.If the social environment of the family or school is nurturing and supportive,the child will probably havea better outcome. 53 Boys &Girls Clubs of Fresno County Proposal ft952-5330 WHAT ARE THE RESULTS OF PHYSICAL ABUSE? Physical abuse may result in: •difficulty establishing intimate personal relationships .difficulty in adulthood with physical closeness,touching,intimacy,or trust.high levels of anxiety,depression,substance abuse,medical illness,or problems at school or work •becoming an abusive parent or caregiver WHAT ARE THE RESULTS OF EMOTIONAL ABUSE? Emotional abuse can result in serious behavioral,cognitive,emotional,or mental disorders. WHAT ARE THE RESULTS OF SEXUAL ABUSE? Some results of prolonged sexual abuse are: •low self-esteem • a feelingof worthlessness • an abnormal or distorted viewof sex •personality disorders •difficulty relating to others except on sexual terms •tendency to become child abusers or prostitutes •other serious problems in adulthood DD3 YOU KNOW? .The leading cause of death in children four and younger is child abuse or neglect .Most child fatalities from physical abuse are by fathers or other males caretakers .Mothers are considered to be responsible for most child fatalities caused by neglect •Most children are abused by people they know •Many people are afraid of reporting child abuse .Most sexual abuse is probably never reported to authorities •Other children are often the perpetrators ofchild abuse .,,-♦.,<:♦♦. .Shaken Baby Syndrome is the leading cause of death from child abuse ,n the United States they are three times more likely to have been abused by their fathers. Studies of the ineidence of physieal and sexual violence in the lives of children suggestfortthis form of 10 male children may experience sexual molestation (Regier &Cowdry,1995). 54 Boys &Girls Clubs of Fresno County Proposalft952-5330 SOURCES: 1)CHILD ABUSE,EDUCATOR'S RESPONSIBILITIES:Apublication prepared and distributed by the Attorney General's Crime Prevention Center,2003. 2)http://www.keepkidshealthv.com/ 3)http://help.heinonIine.org/ 55 Proposal No. 952-5330 CHECK LIST This Checklist is provided to assist vendors in the preparation of their RFP response.Included in this list are important requirements and is the responsibility of the b.dder to submit with the RFPpackage!?i order to make the RFP compliant.Because this checklist is just agu.del.ne,the bidder must readand comply with the RFP in its entirety. Check off each of the following: 1.X The Request for Proposal (RFP)has been signed and completed. 2.X_Addenda,if any,have been completed,signed and included in the bid package. 3-_^L_0ne (1)ori9'nal P|us six (6)CopieS °f the RFP haVS been pr0V'ded- 4 ^The completed Trade Secret Form as provided with this RFP (ConfidentialAYade -^Secret Information,if provided must be in a separate binder). 5._><_The completed Criminal History Disclosure Form as provided with this RFP. 6 >^The completed Participation Form as provided with this RFP. 7 X The completed Reference List as provided with this RFP. 8 V Indicate all of bidder exceptions to the County's requirements,conditions and —specifications as stated within this RFP. X Lastly on the LOWER LEFT HAND CORNER of the sealed envelope,box,etc. transmitting your bid include the following information:9. HOBOS County of Fresno RFP No.952-5330 . Closing Date:February 25,2015 _ . Closing Time:2:00 P.M. Commodity or Service:Community Recidivism Reduction Grant n Return Checklist with vo't RFP response. I-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.docG:\PubIic\RFP\FY 2014-15\952 56 BOYS &GIRLS CLUBS OF FRESNO COUNTY Case Management Monthly Tracking Form Name Date Tracking Period Club Location Gender Ethnicity Age Staff Member Number in Household Income Level SECTION I:SCHOOL STATUS Check the response that you. performance in each area. feel most accurately reflects the youth's 1.Attends school regularly. Completes homework as assigned eads as well as or better than classmates- Understands math concepts as wellas or betterthan classmates. Earns a 2.0 average or better. 6.Displays behavioralproblemsat school. SECTION II.COMMENTSON SCHOOL STATUS SECTION III.CLUB STATUS Check the response that most accurately reflects vour perspective ofthe youth s performance ineach area. 1. Attends recommended programs regularly Attends activities on a voluntary basis. Achieves in Club. 4.Given Responsibility 5.Parents are involved in the Club. 7. Shows bonding behavior to staff. 8.Shows bonding behavior to the programs. 9. Shows bonding behavior to the Club. 10. Shows bonding behaviorto other youth. SECTION IV. COMMENTS ON CLUB STATUS SECTIONV. JUVENILEJUSTICE INVOLVEMENT Has the member had juvenile justice involvement since joining the Club?If so, please explainincomment section. 1.Status Offenses 2.Criminal Offenses Case Management Tracking Form (Continued) ra Yes m CD £ E o E o a> to No <D > a Z Don't Know BQCGSL Reprinted 05/03 57 SECTIONVI. COMMENTSON JUVENILEJUSTICE INVOLVEMENT SECTION VII.MAJOR LIFE EVENT Has the member experienced a major life event during the previous month?If so, briefly describe SECTION VIII:PROGRAM PLANS List programs the member has become involved in within each core area. Education and Career Development Character and Leadership Development The Arts Sports,Fitness and Recreation Health and Life Skills Yes <u E it No m a> 2 <D ID > "5 °O > S = Don't Know CD E CD > p > SJother c^entfregarding this member that will assist in their success in the programs or any referrals made to other agencies.————"^ SECTION X.SUMMARY OF HIGH YIELD LEARNING ACTIVITIES Please note HYLA's that the member participated in during the month. Total Length of Activities BQCGSLReprinted 05/03 58 Ionth ear BOYS &CURLS CLUBS OFAPUHVOV Targeted Re-Entry INTAKE FORM Organization Facility A.IDENTIFIERS lame &/or ID# ;ase Manager B. YOUTH INFORMATION Date of birth ^ace/ethnicity fouth lives with / / I 1Mother • Father Number of siblings: _Age "Gender BGrandparent(s) Other Has youth been a Boys &Girls Club member before? p~1 No |r/es,year/date Intake date L Person completing Intake YOUTH RISK ISSUES 1 rjlot involved in positive social activities "1 Residentof known gang area *"1 ixhibits signs ofgang activity exposure "Associates with known gang members ow self-esteem ""1 Substance abuse H las largesumsof unaccounted for money ow employment skills Poorjob history listoryof loss (I.e.death or abandonment) Explain: Qther: YQI|TH INTFRFSTS VOI ITM STRFMfiTHR vr,i itu MFFns C. FMPI OYMENT INFORMATION 13 P.HEALTH HISTORY Youth employment •NoJob •Part Time •FullTime Place of employment Supervisor's name Phone Number: hysical Health )ental/Oral /lental Health ___}regnant/Parenting_ dedications: )ther _ E. FAMILY INFORMATION Primary language spoken in the home: Bnglish •Spanish ther CO FAMILY RISK ISSUES Domestic abuse in family Runaway/doesn't go homeat night Substance abusers in family Lack of parental support Page 1 3 :amily contt QoneI|/lall ,i intake: Bhone ome visit BClub visit Other Has parent/guardian signed release of Information form? (for school or juvenile justice records,etc.) •fes D° Does the family attend any faith based programs? Oes L_N° Comments:, . F.JUSTICE/LAW ENFORCEMENT INVOLVEMENT: Has youth had prior involvement with law enforcement,juvenile justice or probation?, ,.—,_,..•No LZlYes •Don't know Ifyes, explain — Is youth currently involved with law enforcement,juvenile justice or probation? O0 L_Ves If yes,agency _____— Contact name Title . Phone number Explain J L G.SCHOOL INFORMATION ,ily members in gang Family members involved in criminal behavior Parents have limited English proficiency No/low income Unsupervised time Evidenceof mental/physical abuse or neglect Lackof positive rolemodels Other family issues JUVENILE JUSTICE RISK ISSUES: I IContact with police,date(s)_ Explain, Arrested,date(s)_ Explain. I I Conviction,date(s)_ Explain, Other SCHOOL-RELATED RISK ISSUES Frequently truant Poor grades Continuous behavior problems Below grade level Has been suspended/expelled Reason School status (enrolled.droDDed out.Special Ed.GED classes,etc.1 School name , . Grade . Contact name Title , Phone number ( ) _—__l Other school issues 0> o Page 2 School Gra-^s / / toTimeperiodcovered Using the most recent information,write in the class subject,the name of the teacher,the grade the youth received,any comments,and the source of information.(If available,attach current and previous reP°rt °ar^:>S=Spoke with school personnel R=Reportcard Y=Youth P/G-Parent/guard.an 0=Other Source Subiect/Class Teacher School Attendance Number of days absent Number of days tardy Grade Timeperiodcovered School Behavior Time period covered Describe any negative behaviors at school Describe any positive behaviors at school Comments / / Reason "Reason / / to / / to / / H.YOUTH PROGRAM PLAhl:Complete the program plan.Make every attempt to address youtns needs through Interest-based programming. Youth's Need,Interest,Strength (Describe the area being addressed bythe servlce/programmlng/referral) en Program Name #of Contacts Anticipated Participation Dates Page 3 Contact Person (List agency name,contract person,address, and phone number) Summarize any pertinent information not described in sufficient detail In: to Page 4 Mt-*h Y'eorrs S»*__BI_5 CLDBS OFA«EHiav Organization Unit TARGETED RE-ENTRY MONTHLY TRACKING FORM A IPPMTIFJFRS PFFFpp^'muTRFACH CONTACT- Name &/or IDfr. Case Manager. Referral Contact: Phone: Intake Date J / / B.YOUTH INFORMATION (Check any changes this month) YOUTH RISK ISSUES (Check any changes this month) | I Resident of known gang area •Associates with known gang mer Exhibits signsof experiencing ga CZZ1 activity ..Joined a gang I INot involved in positive socialad CZ-Low self-esteem Substance abuse | IHas substantial sums of money I I unaccounted for • other Membership status j\ctivs•"-fcctjve,but temporarily away from program Reason:. |[Terminated Date _J—I — Reason:_ . CZPther Have there been any changes in living arrangements over the past month? '<s,please explain: L YOUTH INTERESTS /noyy **i*mnnttrt YOUTH STRENGTHS ________________ YOUTH EMPLOYMENT Inmu ft"*months 3 Youth employment • Place of employment Supervisor's name Phone number No job •part-time •Full-time • 3 •Physical "Dental Mental Health •JPregnancy/Parenting •Other |iMedications YOUTH NEEDS fnpwthic""ntM YOUTH HEALTH (pa\u thic mnntM . |C.FAMILY INFORMATION (new this month) Family contact this month (list date): FAMILY RISK ISSUES (new this month) None •"flail 3hone -lome visit Dlub visit Darent/guardian is involved in: ~|\dult program /olunteering [_JOther Page 1 of 8 jmestic Abuse in family :unaway/doesn't go home at nig ;ubstance abuse in family .ackofparental support :amily member ingang amily member involved in crimir behavior ~~T_imited english proficiency in farr No/Low income " UnsupervisedTime 63 Comments:narent-vouth relationship?Has there been any improvement in the parent yo No D^5 - If yes,please explain:^ Does youth attend faith-basea progi*.*" •40 D*33 Id.JUSTICE/LA' J fnoilf thJT rnr"rlH^_^ald:n;|,newinvo.vementwrth law enforcement juvenile justice or orobationftis mong yes ,f yes.explain and complete risk issues^section. !aL me offense jang-rPlated and how?._ lsyouthinvo,ved^^ustice or probation from a prev»ous offense? •No •Yes If ^s,agency ntactname le Khone number Explain 1 |~f^i.TO|n w*"..-••• I—(Evidence of mental/physical abuj Neglect If reported byBGC,is a of report in file?QYes 1 Back of positive role models >therfamily issues Comments: •Contact with police,date(s)— Explain •Arrested,date(s) Explain__Apl«H I —N •Conviction,date(s) Explain •other j—jVolunteerism •Community Service •Other Comments: SCHOOL-RELATED RISK ISSUES fnrw this mr>nth\— Frequently truant Poor grades Continuous behavior problems b Below grade levelHasbeensuspended/expelled Grade __"~___Reason - • Contact name • • "•Other school issues Title Phone number School Grades . ^name of ^teacher,the grade the youth received,i Using the most recent information,wnte in ^^^Zepori card.)nfhercomLnts,and the source of .nfonjationR^^vp/G=Parent/guardlan Gather Source Codes:S=school personnel R-Repon cam OnmmpntS • Subject/Class Comments [rnr\noi '"^"^1QN contin_____ •gcF Attendance N -fofdays absent Nu...jer ofdays tardy School Behavior Describe any negative behaviors at school Describe any positive behaviors at schoolfT-cLUB &CuMMTjNTT7TAmrClPATlON (newHusmuulTIJ '—•• "t~r +~-mnram attendai ""Attended three times a week attended four times a week ^tended more than four times a week "has not attended in the last four weeks•tended once or twice in the last four weeks "\ttended once a week__j\ttended twice aweek What BGCA programs has youth participated in? ^^^^^^^^^^^^^ Describe accomplishments achieved? jding Please describe whether the youth has become taff person(s),explain —3rogram(s)at the Club,explain —Dlub,explain — —Dther youth,explain — connected to something or someone in the last month. •NoI—1^||no SS activities youth and mentor take part „? Ah rERCARC"- Ti youth receiving aftercare sei vices-^tate or County probation/parole 3GCA case manager Dther aftercare service provider. Relevant Comments: #of face to face contacts this month: #of face to face contacts this month: #of face to face contacts this month. Page 3 of8 65 [interested-based programming ___________------_-———r^rr-j contact In* (Agency,Nan AddreYouth's Needs/Interests/Strengths (Describe the area by addressed by the sennce, imnramm referraP Summarize any pertinent information not Program Name #of contacts this month Anticipated Participation Dates described in sufficient detail in monthly tracking form: Page 4 of8 BGC TRANSITION PLAN Community Reintegration Goals (based on YLS.youth interviews,team consultations) NNED M"T'MGS WITH YOUTHP L A TX phase 0-90 days Post Release 90+days _ 6 mo -9mo 9mo-l2mo — HOME VISITS 1.Date_ 2.Date COMMUNITY PASSES 1.Date Locations: Objective(s) 2.Date Objective(s) ^Date jjective(s) •i.Date EMPLOYMENT / PCDP Stated Goal Step I. Step 2 Step 3. Step 4. Stated Goal: Step I. Step 2. Step 3. Step 4. TSU Objective(s) Objective(s) Timeframe: Timeframe: Timeframe: Timeframe: Timeframe: ^Timeframe: Timeframe: Timeframe: Partner Agency/POC Contact Info Referral Da' equired Resources 67 EDUCATION — STATED GOAL: .Timeframe:—.—. Step 1.Timeframe: eframe:.—.Step 2. .Tim Step i.Tim eframe: Contact Info Step 4. — Rpn<iirpd Resources o-rnier AapnCV/POC Date farmer /^g—in.^»»—'~j Interest — FAMILY Family History: _ Strengths: ___• —— ~ —_— STATED GOAL:Timeframe:—.• Step 1. —T meframe:__ Step 2. .»--»_./AifK/it-i/Therapist D Functional Family Therapy FRIENDS Step 3. _ Plan: Step 4. Plan: Youth's Interest Rpnnired Resources Time/Date Time/Date: Partner Agency/POC Contact info Date 68 POSITIVE SOCIAL RECREATION Strengths: I--xs: , ._ds: STATED GOAL Step I. Plan:_ Step 2. Plan:_ Step 3. Plan:_ Step 4. Plan:_ STATED GOAL Step I. Plan:_ Step 2. Plan:_ Step 3. Plan:_ Step 4. Plan:_ Youth's Interest Time/Date: Time/Date: Time/Date: Time/Date: Time/Date: Time/Date: Time/Date: Time/Date: REFERRALS^eguired3esc^ces__^Pam1er_A^enc^POC_ Referral Contact Info Date "REVISED 3/26/2005 69 Boys !.oirls Club Member Survey -Hig.,>chool Background Information -<i i•>ID# 1. I have been a member of this Club for: a Not a member a Less than a year a 1 or 2 years q 2 to 4 years g More than 4 years 2. Age 'A ,.Hl- 3. Circle Boy Girl 4. Circle One Ethnic Group: African American /Black RiskFactote: Asian American /Pacific Islander 1*1 Many of the people of my neighborhood are involved in alcohol or drug abuse. R2 '•>*>K R4 R5 Hi R7 Rii R9 V3_ G3 GS G1 GO G* apuse.,;——Mam/ofthe people of my neighborhood are involved ingangs. •__—l—,.._.„__Li c ~,l.nAinhhnrhnnH are involved in drug d< Many ot the people qt my iieiauwii»»v»-..g _•—_— M_nv of the people of mv neighborhood are involved in drug dealing. ——l—rr.—_„i r "._.;ni,unrhnnH am involved in crime. many ot trie peupiw w i»y •"»•«••""—-——:---Many of the people of mv neighborhood are involved in crime -1 i "_.-r ^uUmr in mu hnmoIam around a lotof problems in myhome ~z———•—-—-———-.•__.__:_.______—.«__<__-__r__-_l_3kn/«__i \A/I i dill amuim o .v>w.,<_^_ Iam around a lot of crime and violence where Ilive. Ido not have positive role models Most of my friendsget introuble.Most ot my Tnenas flw.m »w»--»*-.—-—When I am at home.I use alcohol or other drugs nearly every day. <i i j.'Gang Activity I am an active gang member Ihave friends or relatives who are in a gang. Being ina gang makesa person feel safe r .1 ' Being in a gang makes a person feel loved.j^^rfes^lhere for each other-Thev don't let each other down, Being in a gang is better than a being in a family- Being in a gang is the best way to have fun. "i .an thinkofa few needs that Imet bygetting intogang activity^ When Iget home.I plan on being involved in gang activity. Caucasian/ White Strongly Disagree SD SD SD SD SD SD SD SD SD Strongly Disagree SD SD SD SD SD SD SD SD SD Mexican American/ Hispanic / Spanish / Latino Disagree D D D D D D D D American Indian / Native American Agree A A A A A A A A Disagree Agree D A D D A D A D A D A D A D A D Mixed Heritage/ Other: Strongly Agree SA SA SA SA SA SA SA SA SA Strongly Agree SA SA SA SA SA SA SA SA SA Seff-Ki *&$.\ ' «*'It 7!J,-* ' K1 K2 K4 K5 K6 K" K8 K11 K12 1(13 I have identified ways I can avoid being around alcohol or drug abuse problems if I choose to avoid themShaveidentifiedwaysIcanavoidbeing around gangs problems it l choose to avoid them.K3 II have identified ways I can avoid being around drug dealing problems if I choose to avoid themIhaveidentifiedways I can avoid being around crime problems it l choose to avoid them.Idon't know of positive social or recreational activities in my neighborhood, town,or city.I know how I can reduce my risk for getting in gang activity. I have a specific plan to schedule my time so Iam away from gang activity in my neighborhood I find it hard tosay "no"when people ask me todo something. K9 I have a list of the people,places,things and situations where Iam at highest risk. Iknow howto avoid more crimes in the future. I know how to avoid abusing alcohol or other drugs in the future. I know have a plan for handling temptation and problems in my first few days at home.I have a written plan for my education (or training)when I get home. I have a written plan for how I will geta job when Iget home. Strongly Disagree SD SD SD SD SD SD SD SD SD SD SD SD SD SD I have a plan for how Iwill handle leisure time,loneliness,or boredom when I get home. SD SD K16 I know aboutthe Boys &Girls Clubs and how they help youth. Disagree D D D D D D D D D D D D D D D Agree _____ A A A A A A A A A A A A A Strongly Agree SA SA SA SA SA SA SA SA SA SA SA SA SA SA SA SA H=1 JE4 £H::a SEo ftp™ SE8 Sh9 »E11 .i4. ::••«vlSI SEi SEI -5 SE16 E1?a> $elf-Effical 3/f Worth I have some caring adults (a "safety net")around me who can help me stay on the right path.I know how lean avoid being around crime and violence if I decide to keep away from them. When I'm with my friends,Ioften get in trouble,too. I feel bad about myself, can tell when I am feeling anxious. I can tell when I am feeling hurt I can tell when I am feeling lonely. I can tell when I am feeling bored. I can tell when I am feeling angry. I can tell when Iam feeling ashamed. Iknow how my actions affect how other people feel. Iknow how mv own thinking got me in trouble I don't care ifI get in trouble with the lawagain. I don't think I deserve a better future. When Isay "no" it sometimes leads to problems. If I think I need alcohol orotherdrugsto relax,I have better options. Iam confident that Ican use my "problems solving"skills to avoid more problems in the future.SE13 IIam confident that Ican use coping skills and communication skills to avoid problems with violence. SE20 SE21 S—2i SE23 Xfl'~,£' S£2c? to Iam confident that Ican use specific coping skillsto deal with "emergency situations."I sometimes stop and think that my behaviors caused problems for other people. I am confident thatI have good skills for handling peerpressure when Iget homeI'm looking to forward to spending more times with those friends when Igo home.I have a plan for dealing with my old friends who may want me to get in trouble againIamconfident thatIcan avoid problems with authority figures when Iget home.— < i Strongly Disagree SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD Disagree D D D J_ D D D D D D D D D D J_ D D D D D D D D Agree A A _A_ A _A_ A A _A_ A A_ _A_ _A_ A A A A A A A A 1 &S<W-\'<? Strongly Agree SA SA SA SA SA _____ SA SA SA SA SA SA SA SA SA SA SA SA SA SA SA SA SA SA C2 C6 C? Motivation,to,Change It doesn't matter much to me how I do in school,or how far I go in school. Idon't mind getting involved in fighting or violence. I believe that the only way to succeed and make money is through drug dealing or other crimeIcanthinkofspecificways that I can meet my needs without being in gang. Ican avoid gang activity in the future. I can think of risk factors that put me at risk for getting into gang activity. I home. have a specific plan to avoid being around my old gang friends when I get cb I have a specific plan to avoid problems if my old gang friends ask me to get back into gang activity._ . :C9 11 have someone that I can count on when I'm tempted,having cravings or thinking about getting into trouble when I get home. C11 vi, 1*1: CIS) C1G I have a plan for dealing with problems in my home. I have a written plan for how Iwill work with a group of people (my "safety net")who will helpme succeed wh4enIget home I have not thought much about making changes in my life. Iam not readyto make changes in my life. I see no reason to make changes in my life. I want to my changes in my life. have thought about making changes,but I don't think they will work. "crT As for making changes,nothing I can do will make much difference. Strongly Disagree SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD u < • Disagree D D D D D D D D D D D D D D D Agree _____ A A A A A A A A A A A A A Strongly Agree SA SA SA SA SA SA SA SA SA SA SA SA SA SA ____ :n C20 F _like to make changes in my life,butI am afraid. would like to learn more coping skills to help me handle temptations. would like to learn new coping skills to help me deal with old friends who mighttryto talkmeintoFw^uldUkTtolel^n-new coping skills to help me deal with old friends who might try to talk me into abusing alcohol or other drugs « *:—•••-:••_J._U—.In ma rl_t<_l WiC?TTi would like to learn new coping skills to help me deal with old friends who might try to talk me into getting back into gang activity >* *:'•_•-:••—_—LaIk mn rintl ti^rTTwould like to learn new coping skills to help me deal with old friends who might try to talk me into doing crimes cm C26 C2S -~4 4- h^uld like to learn new coping skills to help me deal with old friends who mighttryto talkmeintogetting introubleagain. . Iam committed to the changes Iam making. have made some changes,but I know I need help in doing the right thing. I have made some changes and I am confident I can do the right thing. C28 I do not believe Ican make enough money in a regular trade -even including working a second job or having vocational skills. If Ithink I need alcohol or other drugs to go out and do something wild or to feel hatter.I have better options. SD SD SD SD SD SD SD SD SD SD SD SD A SA D A SA D A SA D A SA A SA D A SA D A SA D SA D A SA D SA D A SA D A SA EXHIBIT C SELF-DEALING TRANSACTION DISCLOSURE FORM In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members of a contractor's board of directors (hereinafter referred to as "County Contractor"),must disclose any self-dealing transactions that they are a party to while providing goods, performing services,or both for the County.A self-dealing transaction is defined below: "A self-dealing transaction means a transaction to whichthe corporationis a partyand in which one or more of its directors has a material financial interest" The definition above will be utilized for purposes of completing this disclosure form. INSTRUCTIONS (1) Enter board member's name, job title (ifapplicable), and date this disclosure is being made. (2)Enter the board member's company/agency name and address. (3)Describe in detail the nature of the self-dealing transaction that is being disclosed to the County.At a minimum,include a description of the following: a. The name of the agency/company with which the corporation has the transaction;and b.The nature of the material financial interest in the Corporation's transaction that the board member has. (4)Describe in detail why the self-dealing transaction is appropriate based on applicable provisions of the Corporations Code. (5) Form must be signed by the board member that is involved in the self-dealing transaction described in Sections (3)and (4). EXHIBIT C (1)Company Board Member Information: Name:Date: Job Title: (2)Company/Agency Name and Address: (3)Disclosure(Please describe the nature of the self-dealing transaction you are a party to): (4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a): (5)Authorized Signature Signature:Date: