HomeMy WebLinkAboutA-20-293 Agt. with County of Ventura.pdfMEMORANDUM OF UNDERSTANDING FOR MEMBERSHIP
California VACS Association and County of Fresno
Fiscal Year 2020 - 2021
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A. The California VACS Association (hereinafter, “CVA”) was established to pool member Counties'
experiences and knowledge regarding the Ventura Automated Collection System (“VACS”) to maximize
the systems’ accuracy and usefulness in a fiscally responsible manner. The system may be used to track
fiscal account management by member counties. The Association serves as the arena where member
counties work jointly to accomplish this purpose. Counties have the responsibility for working with its
respective VACS users to plan enhancements, share operating experiences, and coordinate Association
activities through the CVA Chairperson.
B. The intent of this Memorandum of Understanding is to establish a mechanism for sharing available
Electronic Data Processing (EDP) funding for the purpose of enhancements to the VACS system and to
establish an agreement between the member counties and the CVA. The hardware and local area network
(LAN) maintenance costs are the responsibility of individual counties.
C. Under the terms of Article IX of the Bylaws, as adopted by the California VACS Association, attached
hereto and made apart hereof as Exhibit “A”, each member county shall be responsible for an agreed upon
share of the cost of annual ON GOING SOFTWARE MAINTENANCE SYSTEM ENHANCEMENTS,
AND TELEPHONE SUPPORT provided by the VACS contractor.
D. Services that are not covered by this Memorandum of Understanding will be negotiated separately
between individual member counties and the VACS contractor with the terms finalized for each project.
E. Under this Memorandum of Understanding there are two services and cost levels identified as CALWIN
and NON CALWIN counties. It has been identified that there are additional costs for CALWIN counties
for interface and support provided by the VACS contractor.
F. This Memorandum of Understanding is effective July 1, 2020 through June 30, 2021 upon signature.
G. This Memorandum of Understanding is contingent upon Fresno County receiving local budget funding
approval, and the approval of its Board of Supervisors or authorized designee, as applicable.
H. The total approved cost for this agreement is not to exceed $13,209.03 and be payable directly to the
CONTRACTOR (County of Ventura) and be reviewed and adjusted on an annual basis.
I. Member Counties: Fresno, Orange, Placer, San Francisco, San Luis Obispo, San Mateo, Santa Clara,
Santa Cruz, Solano, Sonoma, Tulare, Ventura, and Yolo.
J. Contact Information for CONTRACTOR:For CALIFORNIA VACS ASSOCIATION:
Bill De La Espriella Joseph A. Quartell, Chair
Deputy CIO, Application Services California VACS Association
Information Technology Services Department c/o San Francisco Human Services Agency
County of Ventura 160 South Van Ness Avenue
1957 Eastman Avenue, Suite A San Francisco, CA 94103
Ventura, CA 93003 Joseph.Quartell@sfgov.org
Bill.DeLaEspriella@ventura.org (415) 503-4880
(805) 654-7647
Agreement No. 20-293
MEMORANDUM OF UNDERSTANDING FOR MEMBERSHIP
California V ACS Association and County of Fresno
REVIEWED AND APPROVED:
County of Fresno
Ernest Buddy Mendes , Chain
Fiscal Year 2020 -2021
California V ACS Association
Joseph A . Quartell , Chairperson
Date: May 14, 2020
Board of Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel ,
Clerk of the Board of Supervisors
County of Fresno, State of California
By: ci.Jtp _'' ~
Deputy
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Date
Fund/Subclass: 000 I / I 0000
Organization: 56108550
Account/Program: 7295
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