HomeMy WebLinkAboutAgreement A-20-239 with Reading and Beyond.pdf- 1 -COUNTY OF FRESNO
Fresno, CA
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AGREEMENT
THIS AGREEMENT is made and entered into this day of , 2020,
by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California,
hereinafter referred to as “COUNTY”, and READING AND BEYOND, a Private Non-Profit
Organization, whose address is 4670 East Butler Avenue, Fresno, CA 93702, hereinafter
referred to as “CONTRACTOR”.
WITNESSETH:
WHEREAS, COUNTY’s Department of Behavioral Health, through its Mental Health
Services Act funding, is in need of supervised child care services for its mental health clients;
WHEREAS, COUNTY’s Department of Public Health is in need of supervised child care
services for its Black Infant Health program clients; and
WHEREAS, CONTRACTOR is qualified and willing to provide such services pursuant to
the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of their mutual promises, covenants and
conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as
follows:
1. SERVICES
A. CONTRACTOR shall perform all services and fulfill all responsibilities as
specified in COUNTY’s Request for Proposal (RFP) No. 20-041 dated February 13, 2020 and
Addendum No. One (1) to COUNTY’s RFP No. 20-041 dated March 6, 2020, herein collectively
referred to as COUNTY’s Revised RFP, and CONTRACTOR’s Response to said Revised RFP
dated March 16, 2020, all incorporated herein by reference and made part of this Agreement.
B. CONTRACTOR shall also perform all services and fulfill all responsibilities
as set forth in Exhibit A (“Summary of Services”), attached hereto and by this reference
incorporated herein and made part of this Agreement.
C. In the event of any inconsistency among the documents described in
Sections 1.A and 1.B hereinabove, the inconsistency shall be resolved by giving precedence in the
following order of priority; (1) to this Agreement, including all Exhibits, (2) to the Revised RFP; and
Agreement No. 20-239
23rd June
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(3) to CONTRACTOR’s Response to the Revised RFP. A copy of COUNTY’s Revised RFP No.
20-041, and CONTRACTOR’s Response, shall be retained and made available during the term of
this Agreement by COUNTY’s DBH Contracts Division.
D. COUNTY shall be held responsible for services as set forth in the
Summary of Services, as identified in Exhibit A.
2. TERM
This Agreement shall become effective on July 1, 2020 and shall terminate on June
30, 2023.
This Agreement, subject to satisfactory outcomes performance and subject to
adequate funding each year, may be extended for two (2) additional twelve (12) month periods
upon the written approval of COUNTY and CONTRACTOR not later than sixty (60) days prior to
the close of the then current Agreement term. COUNTY’s DBH and DPH Director, or respective
designees, are authorized to execute such written approval on behalf of COUNTY based on
CONTRACTOR’s satisfactory outcomes performance.
3. TERMINATION
A. Non-Allocation of Funds - The terms of this Agreement, and the services to
be provided thereunder, is contingent on the approval of funds by the appropriating government
agency. Should sufficient funds not be allocated, the services provided may be modified, or this
Agreement terminated at any time by giving CONTRACTOR thirty (30) days advance written
notice. Funding for the DBH-sponsored services is provided by Mental Health Services Act,
Community Services and Supports funding. Funding for the DPH-sponsored services is provided
by the California Department of Public Health, through State General Funds.
B. Breach of Contract - COUNTY may immediately suspend or terminate this
Agreement in whole or in part, wherein the determination of COUNTY there is:
1) An illegal or improper use of funds;
2) A failure to comply with any term of this Agreement;
3) A substantially incorrect or incomplete report submitted to COUNTY;
4) Improperly performed service.
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In no event shall any payment by COUNTY constitute a waiver by COUNTY
of any breach of this Agreement or any default which may then exist on the part of CONTRACTOR.
Neither shall such payment impair or prejudice any remedy available to COUNTY with respect to
the breach or default. The COUNTY shall have the right to demand of the CONTRACTOR the
repayment to the COUNTY of any funds disbursed to CONTRACTOR under this Agreement, which
in the judgment of COUNTY were not expended in accordance with the terms of this Agreement.
The CONTRACTOR shall promptly refund any such funds upon demand, or at COUNTY’s option
such repayment shall be deducted from future payments owing to CONTRACTOR under this
Agreement.
C. Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by COUNTY or CONTRACTOR upon the giving of sixty (60) days
advance written notice of an intention to terminate.
4. COMPENSATION
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
compensation in accordance with the Budget set forth in Exhibit B, attached hereto and by this
reference incorporated herein and made part of this Agreement.
A. Annual Compensation Amounts
The maximum amount for the period of July 1, 2020 through June 30, 2021
shall not exceed One Hundred Eighty-Three Thousand, Two Hundred Ninety and No/100 Dollars
($183,290.00).
The maximum amount for the period of July 1, 2021 through June 30, 2022
shall not exceed One Hundred Eighty-Three Thousand, Six Hundred Ninety-One and No/100
Dollars ($183,691.00).
The maximum amount for the period of July 1, 2022 through June 30, 2023
shall not exceed One Hundred Eighty-Six Thousand, Six Hundred Twenty-Five and No/100
Dollars ($186,625.00).
If performance standards are met and this Agreement is extended for an
additional twelve (12) month renewal period beginning July 1, 2023 through June 30, 2024, the
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maximum amount payable to CONTRACTOR for said period shall not exceed One Hundred
Eighty-Nine Thousand, One Hundred Nineteen and No/100 Dollars ($189,119.00).
If performance standards are met and this Agreement is extended for an
additional twelve (12) month renewal period beginning July 1, 2024 through June 30, 2025, the
maximum amount payable to CONTRACTOR for said period shall not exceed One Hundred
Ninety-Two Thousand, Five Hundred Twenty-Six and No/100 Dollars ($192,526.00).
B. Total Maximum Compensation Amounts
In no event shall the total maximum compensation amount under this
Agreement for the period beginning July 1, 2020 through June 30, 2023 exceed Five Hundred
Fifty-Three Thousand, Six Hundred Six and No/100 Dollars ($553,606.00).
If performance standards are met and this Agreement is extended for an
additional twelve (12) month term pursuant to Section Two (2), TERM, herein, then in no event
shall the total maximum compensation amount under this Agreement beginning July 1, 2020
through June 30, 2024 exceed Seven Hundred Forty-Two Thousand, Seven Hundred Twenty-
Five and No/100 Dollars ($742,725.00).
If performance standards are met and this Agreement is extended for an
additional twelve (12) month term pursuant to Section Two (2), TERM, herein, then in no event
shall the total maximum compensation amount under this Agreement beginning July 1, 2020
through June 30, 2025 exceed Nine Hundred Thirty-Five Thousand, Two Hundred Fifty-One and
No/100 Dollars ($935,251.00).
5. INVOICING
A. CONTRACTOR shall invoice COUNTY in arrears by the tenth (10th) day of
each month for the prior month’s actual expenditures. Monthly invoices and general ledgers that
itemize the line item charges for monthly program costs and provide monthly budget status report
shall be submitted to the responsible COUNTY Department at the following addresses:
DBH: DBH-Invoices@fresnocountyca.gov and
DBHInvoiceReview@fresnocountyca.gov
DPH: DPHboap@fresnocountyca.gov
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B. At the discretion of COUNTY’s DBH and/or DPH Director, or their respective
designees, if an invoice is incorrect or is otherwise not in proper form or substance, COUNTY’s
DBH and/or DPH Director, or their respective designees, shall have the right to withhold payment
as to only that portion of the invoice that is incorrect or improper after five (5) days prior notice to
CONTRACTOR. CONTRACTOR agrees to continue to provide services for a period of ninety (90)
days after notification of an incorrect or improper invoice. If after the ninety (90) day period, the
invoice(s) is still not corrected to COUNTY DBH and/or DPH’s satisfaction, COUNTY’s DBH and/or
DPH Director, or their respective designees, may elect to terminate this Agreement, pursuant to the
termination provisions stated in Section Three (3) of this Agreement. In addition, for invoices
received ninety (90) days after the expiration of each term of this Agreement or termination of this
Agreement, at the discretion of COUNTY’s DBH and/or DPH Director, or their respective
designees, COUNTY’s DBH and/or DPH shall have the right to deny payment of any additional
invoices received.
6. INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by CONTRACTOR
under this Agreement, it is mutually understood and agreed that CONTRACTOR, including any
and all of CONTRACTOR’s officers, agents and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as an
officer, agent, servant, employee, joint venture, partner or associate of COUNTY. Furthermore,
COUNTY shall have no right to control or supervise or direct the manner or method by which
CONTRACTOR shall perform its work and function. However, COUNTY shall retain the right to
administer this Agreement so as to verify that CONTRACTOR is performing its obligations in
accordance with the terms and conditions thereof. CONTRACTOR and COUNTY shall comply
with all applicable provisions of law and the rules and regulations, if any, of government authorities
having jurisdiction over matters which are directly or indirectly the subject of this Agreement.
Because of its status as an independent contractor, CONTRACTOR shall have
absolutely no right to employment rights and benefits available to COUNTY employees.
CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its
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employees all legally required employee benefits. In addition, CONTRACTOR shall be solely
responsible and save COUNTY harmless from all matters relating to payment of CONTRACTOR’s
employees, including compliance with Social Security, withholding and all other regulations
governing such matters. It is acknowledged that during the term of this Agreement,
CONTRACTOR may be providing services to others unrelated to COUNTY or to this Agreement.
7. MODIFICATION
Any matters of this Agreement may be modified from time to time by the written
consent of all the parties without, in any way, affecting the remainder.
Notwithstanding the above, minor changes to services, staffing, and responsibilities
of the CONTRACTOR, as needed, and changes to accommodate changes in the laws relating to
mental health treatment, may be made with the signed written approval of COUNTY’s DBH and
DPH Director, or their respective designees, and CONTRACTOR through an amendment
approved by COUNTY’s Counsel and the COUNTY’s Auditor-Controller’s Office.
In addition, changes to expense category (i.e., Salary & Benefits,
Facilities/Equipment, Operating, Financial Services, Special Expenses, Fixed Assets, etc.)
subtotals in the budgets that do not exceed ten percent (10%) of the maximum compensation
payable to the CONTRACTOR may be made with the written approval of COUNTY’s DBH and/or
DPH Director, or their respective designees. Changes to the expense categories in the budget
that exceed ten percent (10%) of the maximum compensation payable to the CONTRACTOR, may
be made with the signed written approval of COUNTY’s DBH and/or DPH Director, or their
respective designees, through an amendment approved by COUNTY’s Counsel and COUNTY’s
Auditor-Controller’s Office.
Said modifications shall not result in any change to the annual maximum compensation
amount payable to CONTRACTOR, as stated in this Agreement.
8. NON-ASSIGNMENT
Neither party shall assign or transfer this Agreement nor their rights or duties under
this Agreement without the prior written consent of the other party.
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9. HOLD-HARMLESS
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY’s
request, defend COUNTY, its officers, agents and employees from any and all costs and
expenses, including attorney fees and court costs, damages, liabilities, claims and losses occurring
or resulting to COUNTY in connection with the performance, or failure to perform, by
CONTRACTOR, its officers, agents or employees under this Agreement, and from any and all
costs and expenses, including attorney fees and court costs, damages, liabilities, claims and
losses occurring or resulting to any person, firm or corporation who may be injured or damaged by
the performance, or failure to perform, of CONTRACTOR, its officers, agents or employees under
this Agreement. In addition, CONTRACTOR agrees to indemnify COUNTY for Federal, State of
California and/or local audit exceptions resulting from non-compliance herein on the part of
CONTRACTOR.
10. INSURANCE
Without limiting COUNTY’s right to obtain indemnification from CONTRACTOR or
any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect the
following insurance policies throughout the term of this Agreement:
A. Commercial General Liability
Commercial General Liability Insurance with limits of not less than One Million
Dollars ($2,000,000) per occurrence and an annual aggregate of Five Million
Dollars ($5,000,000). This policy shall be issued on a per occurrence basis.
COUNTY may require specific coverage including completed operations, product
liability, contractual liability, Explosion-Collapse-Underground (XCU), fire, legal
liability or any other liability insurance deemed necessary because of the nature of
the Agreement.
B. Automobile Liability
Comprehensive Automobile Liability Insurance with limits no less than One Million
Dollars ($1,000,000) per accident for bodily injury and property damage.
Coverage should include any automobile used in connection with this Agreement.
If CONTRACTOR employees are not covered by CONTRACTOR’s automobile
liability insurance policy, CONTRACTOR shall ensure that each employee as part
of this Agreement procures and maintains their own private automobile coverage
in force during the term of this Agreement, at the employee’s sole cost and
expense.
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C. Professional Liability
If CONTRACTOR employs licensed professional staff (e.g. Ph.D., R.N., L.C.S.W.,
L.M.F.T.) in providing services, Professional Liability Insurance with limits of not
less than One Million Dollars ($1,000,000) per occurrence, Three Million Dollars
($3,000,000) annual aggregate. CONTRACTOR agrees that it shall maintain, at
its sole expense, in full force and effect for a period of five (5) years following the
termination of this Agreement, one or more policies of professional liability
insurance with limits of coverage as specified herein.
D. Worker’s Compensation
A policy of Worker’s Compensation Insurance as may be required by the
California Labor Code.
F. Child Abuse/Molestation and Social Services Coverage
Each CONTRACTOR shall have either separate policies or an umbrella policy
with endorsements covering Child Abuse/Molestation and Social Services Liability
coverage or have a specific endorsement on their General Commercial liability
policy covering Child Abuse/Molestation and Social Services Liability. The policy
limits for these policies shall be One Million Dollars ($1,000,000) per occurrence
with a Two Million Dollars ($2,000,000) annual aggregate. The policies are to be
on a per occurrence basis.
E. Equipment Insurance
A policy or policies with minimum coverage(s) of Five Thousand Dollars ($5,000)
to replace any equipment provided by COUNTY to CONTRACTOR, or purchased
by CONTRACTOR with funds provided through this Agreement, for
CONTRACTOR’s use in fulfilling its obligations under this Agreement. Said policy
or policies shall provide coverage(s) against loss of any such equipment resulting
from casualty such as fire, theft or any other disappearance, and damage that
renders such equipment inoperable and regardless of cause. The policy or
policies shall be endorsed naming County of Fresno as loss payee.
G. Real and Personal Property Insurance
CONTRACTOR shall maintain a policy of insurance for all risk personal property
coverage which shall be endorsed naming the County of Fresno as an additional
loss payee. The personal property coverage shall be in an amount that will cover
the total of the County purchased and owned property, at a minimum, as
discussed in Section Twenty-Four (24) of this Agreement.
All Risk Property Insurance
As applicable, CONTRACTOR will provide property coverage for the full
replacement value of the County’s personal property in the possession of
Contractor and/or used in the execution of this Agreement. County will be
identified on an appropriate certificate of insurance as the certificate holder and
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will be named as an Additional Loss Payee on the Property Insurance Policy.
H. Cyber Liability
Cyber Liability Insurance, with limits not less than Two Million Dollars
($2,000,000) per occurrence or claim, Two Million Dollars ($2,000,000)
aggregate. Coverage shall be sufficiently broad to respond to the duties and
obligations as is undertaken by CONTRACTOR in this Agreement and shall
include, but not be limited to, claims involving infringement of intellectual
property, including but not limited to infringement of copyright, trademark, trade
dress, invasion of privacy violations, information theft, damage to or destruction
of electronic information, release of private information, alteration of electronic
information, extortion and network security. The policy shall provide coverage for
breach response costs as well as regulatory fines and penalties as well as credit
monitoring expenses with limits sufficient to respond to these obligations.
I. Waiver of Subrogation
CONTRACTOR hereby grants to COUNTY a waiver of any right to subrogation
which any insurer of said CONTRACTOR may acquire against the COUNTY by
virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the COUNTY
has received a waiver of subrogation endorsement from the insurer.
CONTRACTOR shall obtain endorsements to the Commercial General Liability
Insurance naming the County of Fresno, its officers, agents, and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are
concerned. Such coverage for additional insured shall apply as primary insurance and any other
insurance, or self-insurance, maintained by the COUNTY, its officers, agents and employees shall
be in excess only and not contributing with insurance provided under the CONTRACTOR’s policies
herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance written notice given to COUNTY.
Within thirty (30) days from the date CONTRACTOR signs this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all
the foregoing policies, as required herein, to the County of Fresno, Department of Behavioral
Health, 3133 N. Millbrook Avenue, Fresno, California 93703, Attention: Contracts Division, stating
that such insurance coverages have been obtained and are in full force; that the County of Fresno,
its officers, agents and employees will not be responsible for any premiums on the policies; that
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such Commercial General Liability insurance names the County of Fresno, its officers, agents and
employees, individually and collectively, as additional insured, but only insofar as the operations
under this Agreement are concerned; that such coverage for additional insured shall apply as
primary insurance and any other insurance, or self-insurance, maintained by the COUNTY, its
officers, agents and employees, shall be excess only and not contributing with insurance provided
under CONTRACTOR’s policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage as
herein provided, the COUNTY may, in addition to other remedies it may have, suspend or
terminate this Agreement upon the occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of
California. Insurance purchased shall be from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
11. LICENSES/CERTIFICATES
Throughout each term of this Agreement, CONTRACTOR and CONTRACTOR’s
staff shall maintain all necessary licenses, permits, approvals, certificates, waivers and exemptions
necessary for the provision of the services hereunder and required by the laws and regulations of
the United States of America, State of California, the County of Fresno, and any other applicable
governmental agencies. CONTRACTOR shall notify COUNTY immediately in writing of its inability
to obtain or maintain such licenses, permits, approvals, certificates, waivers and exemptions
irrespective of the pendency of any appeal related thereto. Additionally, CONTRACTOR and
CONTRACTOR’s staff shall comply with all applicable laws, rules or regulations, as may now exist
or be hereafter changed.
12. CONFLICT OF INTEREST
No officer, employee or agent of COUNTY who exercises any function or
responsibility for planning and carrying out of the services provided under this Agreement shall
have any direct or indirect personal financial interest in this Agreement. CONTRACTOR shall
comply with all Federal, State and local conflict of interest laws, statutes and regulations, which
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shall be applicable to all parties and beneficiaries under this Agreement and any officers,
employee or agent of COUNTY.
13. NON-DISCRIMINATION
During the performance of this Agreement, CONTRACTOR and its subcontractors
shall not deny the contract’s benefits to any person on the basis of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital status,
sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran
status. CONTRACTOR shall ensure that the evaluation and treatment of employees and applicants
for employment are free of such discrimination.
CONTRACTOR and subcontractors shall comply with the provisions of the Fair
Employment and Housing Act (Gov. Code §12800 et seq.), the regulations promulgated
thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1,
Division 3, Title 2 of the Government Code (Gov. Code §11135-11139.5), and the regulations or
standards adopted by the awarding state agency to implement such article. CONTRACTOR shall
permit access by representatives of the Department of Fair Employment and Housing and the
awarding state agency upon reasonable notice at any time during the normal business hours, but
in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all
other sources of information and its facilities as said Department or Agency shall require to
ascertain compliance with this clause. CONTRACTOR and its subcontractors shall give written
notice of their obligations under this clause to labor organizations with which they have a collective
bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105) CONTRACTOR shall include
the Non-Discrimination and compliance provisions of this clause in all subcontracts to perform work
under this Agreement.
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14. RECRUITMENT OF EMPLOYEES AND SERVICE TO CLIENTS
CONTRACTOR shall ensure that its employment recruitment efforts, including
administrative and professional staff positions, are carried out so as to adequately reflect the
cultural and ethnic diversity of the population of Fresno County. CONTRACTOR shall use its best
efforts to serve all cultural and ethnic groups residing in Fresno County. CONTRACTOR’s
employment efforts will be monitored by COUNTY at periodic intervals.
15. CULTURAL COMPETENCY
As related to Cultural and Linguistic Competence, CONTRACTOR shall comply
with:
A. Title 6 of the Civil Rights Act of 1964 (42 U.S.C. section 2000d, and 45
C.F.R. Part 80) and Executive Order 12250 of 1979 which prohibits recipients of federal financial
assistance from discriminating against persons based on race, color, national origin, sex, disability
or religion. This is interpreted to mean that a limited English proficient (LEP) individual is entitled to
equal access and participation in federally funded programs through the provision of
comprehensive and quality bilingual services.
B. Policies and procedures for ensuring access and appropriate use of trained
interpreters and material translation services for all LEP clients, including, but not limited to,
assessing the cultural and linguistic needs of its clients, training of staff on the policies and
procedures, and monitoring its language assistance program. The CONTRACTOR’s procedures
must include ensuring compliance of any sub-contracted providers with these requirements.
C. CONTRACTOR shall not use minors as interpreters.
D. CONTRACTOR shall provide and pay for interpreting and translation
services to persons participating in CONTRACTOR’s services who have limited or no English
language proficiency, including services to persons who are deaf or blind. Interpreter and
translation services shall be provided as necessary to allow such participants meaningful access to
the programs, services and benefits provided by CONTRACTOR. Interpreter and translation
services, including translation of CONTRACTOR’s “vital documents” (those documents that contain
information that is critical for accessing CONTRACTOR’s services or are required by law) shall be
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provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
employees, agents, subcontractors, or partners who interpret or translate for a program participant,
or who directly communicate with a program participant in a language other than English,
demonstrate proficiency in the participant's language and can effectively communicate any
specialized terms and concepts peculiar to CONTRACTOR’s services.
E. In compliance with the State mandated Culturally and Linguistically
Appropriate Services standards as published by the Office of Minority Health, CONTRACTOR must
submit to COUNTY for approval, within sixty (60) days from date of contract execution,
CONTRACTOR’s plan to address all fifteen national cultural competency standards as set forth in
the “National Standards on Culturally and Linguistically Appropriate Services (CLAS)”
http://minorityhealth.hhs.gov/assets/pdf/checked/finalreport.pdf. COUNTY’s annual on-site review
of CONTRACTOR shall include collection of documentation to ensure all national standards are
implemented. As the national competency standards are updated, CONTRACTOR’s plan must be
updated accordingly.
16. PERSONNEL DISCLOSURE
CONTRACTOR shall make available to COUNTY a current list of all personnel
providing services hereunder. Changes to this list will be immediately provided to COUNTY in
writing. The list shall provide the following information:
A. All full or part-time staff positions by title whose direct services are required
to provide the programs described herein;
B. A brief description of the functions of each such position and hours each
person in such position works each week or, for part-time positions, each day or month, as
appropriate;
C. The education and experience levels required for each position; and
D. The names of persons filling the identified positions.
17. CHILD ABUSE REPORTING ACT
CONTRACTOR shall establish a procedure acceptable to the COUNTY’s DBH
and/or DPH Director, or their respective designees, to ensure that all of the CONTRACTOR’s
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employees, consultants, subcontractors or agents described in the Child Abuse Reporting Act,
section 11164, et. seq. of the Penal Code, and performing services under this Agreement shall
report all known or suspected child abuse or neglect to a child protective agency as defined in
Penal Code section 11165.9. This procedure shall include:
A. A requirement that all CONTRACTOR’s employees, consultants,
subcontractors or agents performing services shall sign a statement that he or she knows of and
will comply with the reporting requirements as defined in Penal Code section 11166(a); identified in
Exhibit C, attached hereto and incorporated herein by this reference.
B. Establishing procedures to ensure reporting even when employees,
consultants, subcontractors, or agents who are not required to report child abuse under Penal
Code section 11166(a), gain knowledge of or reasonably suspect that a child has been a victim of
abuse or neglect.
18. DEBARMENT-CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBILITY AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A. COUNTY and CONTRACTOR recognize that Federal assistance funds will
be used under the terms of this Agreement. For purposes of this Section, CONTRACTOR will be
referred to as the “prospective recipient”.
B. This certification is required by the regulation implementing Executive Order
12549, Debarment and Suspension, 29 CFR Part 98, section 98.510, Participant’s responsibilities.
The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-
19211).
1. The prospective recipient of Federal assistance funds certified by
entering into this Agreement, that neither it nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
2. The prospective recipient of funds agrees by entering into this
Agreement, that it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
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covered transaction, unless unauthorized by the Federal department or agency with which this
transaction originated.
3. Where the prospective recipient of Federal assistance funds is
unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this Agreement.
4. The prospective recipient shall provide immediate written notice to
COUNTY if at any time prospective recipient learns that its certification in Section Eighteen (18) of
this Agreement was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The prospective recipient further agrees that by entering into this
Agreement, it will include a clause identical to Section Eighteen (18) of this Agreement and titled
“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transactions”, in all lower tier covered transactions and in all solicitations for lower tier
covered transaction.
6. This assurance shall be included in every nonexempt subgrant,
contract, or subcontract.
7. The certification in Section Eighteen (18) of this Agreement is a
material representation of fact upon which COUNTY relied in entering into this Agreement.
19. DISCLOSURE – CRIMINAL HISTORY AND CIVIL ACTIONS
CONTRACTOR is required to disclose if any of the following conditions apply to
them, their owners, officers, corporate managers and partners (hereinafter collectively referred to
as “CONTRACTOR”):
A. Within the three-year period preceding execution of this Agreement, they
have been convicted of, or had a civil judgment rendered against them for:
1. Fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction;
2. Violation of a federal or state antitrust statute;
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3. Embezzlement, theft, forgery, bribery, falsification, or destruction of
records; or
4. False statements or receipt of stolen property.
B. Within a three-year period, preceding execution of this Agreement, they
have had a public transaction (federal, state, or local) terminated for cause or default.
Disclosure of the above information will not automatically eliminate
CONTRACTOR from further business consideration. The information will be considered as part
of the determination of whether to continue and/or renew this Agreement and any additional
information or explanation that CONTRACTOR elects to submit with the disclosed information
will be considered. If it is later determined that the CONTRACTOR failed to disclose required
information, this Agreement may be immediately voided and terminated for material failure to
comply with the terms and conditions of this Agreement.
CONTRACTOR must sign a “Certification Regarding Debarment, Suspension, and
Other Responsibility Matters – Primary Covered Transactions”, Exhibit D, attached hereto and by
this reference incorporated herein. Additionally, CONTRACTOR must immediately advise the
COUNTY in writing if, during the term of this Agreement: (1) CONTRACTOR becomes suspended,
debarred, excluded or ineligible for participation in federal or state funded programs or from
receiving federal funds as listed in the excluded parties list system (http://www.epls.gov); or (2) any
of the above listed conditions become applicable to CONTRACTOR. The CONTRACTOR will
indemnify, defend and hold the COUNTY harmless for any loss or damage resulting from a
conviction, debarment, exclusion, ineligibility or other matter listed in the signed “Certification
Regarding Debarment, Suspension, and Other Responsibility Matters”.
20. DISCLOSURE OF OWNERSHIP AND/OR CONTROL INTEREST INFORMATION
This provision is only applicable if CONTRACTOR is a disclosing entity, fiscal agent,
or managed care entity as defined in Code of Federal Regulations (C.F.R), Title 42 § 455.101
455.104, and 455.106(a)(1),(2).
In accordance with C.F.R., Title 42 §§ 455.101, 455.104, 455.105 and
455.106(a)(1),(2), the following information must be disclosed by CONTRACTOR by completing
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Exhibit E, “Disclosure of Ownership and Control Interest Statement”, attached hereto and by this
reference incorporated herein and made part of this Agreement. CONTRACTOR shall submit this
form to COUNTY’s DBH and/or DPH within thirty (30) days of the effective date of this Agreement.
Additionally, CONTRACTOR shall report any changes to this information within thirty-five (35) days
of occurrence by completing Exhibit E, “Disclosure of Ownership and Control Interest Statement.”
Submissions shall be scanned pdf copies and are to be sent via email to:
DBHContractedServicesDivision@fresnocountyca.gov.
21. ACKNOWLEDGEMENT
CONTRACTOR shall acknowledge in all public relations activities, materials and
publications that COUNTY is the funding source for services to be provided through this
Agreement.
22. PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly
under this Agreement shall be used for CONTRACTOR’s advertising, fundraising, or publicity (i.e.,
purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-promotion.
Notwithstanding the above, publicity of the services described in Section One (1) of
this Agreement shall be allowed as necessary to raise public awareness about the availability of
such specific services when approved in advance by COUNTY’s DBH and/or DPH Director or
designee and at a cost to be provided in Section Four (4) of this Agreement for such items as
written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
related expense(s).
23. GRIEVANCES
CONTRACTOR shall establish procedures for handling client complaints and/or
grievances. Such procedures will include provisions for informing clients of their rights to a State
Hearing to resolve such issues.
CONTRACTOR shall log complaints and the disposition of all complaints from a
client or a client's family. CONTRACTOR shall provide a copy of the detailed complaint log entries
concerning COUNTY-sponsored clients to COUNTY at monthly intervals by the tenth (10th) day of
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the following month, in a format that is mutually agreed upon. Besides the detailed complaint log,
CONTRACTOR shall provide details and attach documentation of each complaint with the log.
CONTRACTOR shall post signs informing clients of their right to file a complaint or grievance.
CONTRACTOR shall notify COUNTY of all incidents reportable to state licensing bodies that affect
COUNTY clients within twenty-four (24) hours of receipt of a complaint. Within ten (10) days after
each incident or complaint affecting clients, CONTRACTOR shall provide COUNTY with
information relevant to the complaint, investigative details of the complaint, the complaint and
CONTRACTOR's disposition of, or corrective action taken to resolve the complaint. In addition,
CONTRACTOR shall inform every client of their rights as set forth in Exhibit F, attached hereto and
incorporated herein by this reference. CONTRACTOR shall file an incident report for all incidents
involving clients, following the Protocol and using the Worksheet identified in Exhibit G, attached
hereto and incorporated herein by reference.
24. PROPERTY OF COUNTY
A. COUNTY and CONTRACTOR recognizes that fixed assets are tangible and
intangible property obtained or controlled under COUNTY’s Mental Health Plan for use in
operational capacity and will benefit COUNTY for a period more than one (1) year. Depreciation of
the qualified items will be on a straight-line basis.
For COUNTY purposes, fixed assets must fulfill three qualifications:
1. Asset must have life span of over one (1) year.
2. The asset is not a repair part.
3. The asset must be valued at or greater than the capitalization
thresholds for the asset type:
Asset type Threshold
land $0
buildings and improvements $100,000
infrastructure $100,000
be tangible $5,000
o equipment
o vehicles
or intangible asset $100,000
o Internally generated software
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o Purchased software
o Easements
o Patents
and capital lease $5,000
o Internally generated software
o Purchased software
o Easements
o Patents
and capital lease $5,000
Qualified fixed asset equipment is to be reported and approved by COUNTY.
If it is approved and identified as an asset it will be tagged with a COUNTY program number. A
Fixed asset log will be maintained by COUNTY’s Asset Management System and annual
inventoried until the asset is fully depreciated. During the terms of this Agreement,
CONTRACTOR’s fixed assets may be inventoried in comparison to COUNTY’s DBH and/or DPH
Asset Inventory System.
B. Certain purchases less than Five Thousand and No/100 Dollars ($5,000.00)
but more than One Thousand and No/100 Dollars ($1,000.00), with over one-year life span, and
are mobile and high risk of theft or loss are sensitive assets. Such sensitive items are not limited to
computers, copiers, televisions, cameras and other sensitive items as determined by COUNTY’s
DBH and/or DPH Director or designee. CONTRACTOR maintains a tracking system on the items
and are not required to be capitalize or depreciated. The items are subject to annual inventory for
compliance.
C. Assets shall be retained by COUNTY, as COUNTY property, in the event
this Agreement is terminated or upon expiration of this Agreement. CONTRACTOR agrees to
participate in an annual inventory of all COUNTY fixed and inventoried assets. Upon termination
or expiration of this Agreement CONTRACTOR shall be physically present when fixed and
inventoried assets are returned to COUNTY possession. CONTRACTOR is responsible for
returning to COUNTY all COUNTY owned undepreciated fixed and inventoried assets, or the
monetary value of said assets if unable to produce the assets at the expiration or termination of
this Agreement.
///
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CONTRACTOR further agrees to the following:
1. To maintain all items of equipment in good working order and
condition, normal wear and tear is expected;
2. To label all items of equipment with COUNTY assigned program
number, to perform periodic inventories as required by COUNTY and to maintain an inventory list
showing where and how the equipment is being used, in accordance with procedures developed
by COUNTY. All such lists shall be submitted to COUNTY within ten (10) days of any request
therefore; and
3. To report in writing to COUNTY immediately after discovery, the lost
or theft of any items of equipment. For stolen items, the local law enforcement agency must be
contacted, and a copy of the police report submitted to COUNTY.
D. The purchase of any equipment by CONTRACTOR with funds provided
hereunder shall require the prior written approval of COUNTY’s DBH and/or DPH, shall fulfill the
provisions of this Agreement as appropriate, and must be directly related to CONTRACTOR’s
services or activity under the terms of this Agreement. COUNTY’s DBH and/or DPH may refuse
reimbursement for any costs resulting from equipment purchased, which are incurred by
CONTRACTOR, if prior written approval has not been obtained from COUNTY.
E. CONTRACTOR must obtain prior written approval from COUNTY’s DBH
and/or DPH whenever there is any modification or change in the use of any property acquired or
improved, in whole or in part, using funds under this agreement. If any real or personal property
acquired or improved with said funds identified herein is sold and/or is utilized by CONTRACTOR
for a use which does not qualify under this program, CONTRACTOR shall reimburse COUNTY in
an amount equal to the current fair market value of the property, less any portion thereof
attributable to expenditures of non-program funds. These requirements shall continue in effect for
the life of the property. In the event the program is closed out, the requirements for this Section
Twenty-Four (24) shall remain in effect for activities or property funded with said funds, unless
action is taken by the State government to relieve COUNTY of these obligations.
///
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25. RECORDS
CONTRACTOR shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
CONTRACTOR shall retain all fiscal books, account records and client files for services performed
under this Agreement for at least three (3) years from date of final payment under this Agreement
or until all State and Federal audits are completed for that fiscal year, whichever is later.
26. REPORTS
CONTRACTOR shall submit to COUNTY within ten (10) calendar days following
the end of each month, all fiscal and program reports for that month. CONTRACTOR shall also
furnish to COUNTY such statements, records, data and information as COUNTY may request
pertaining to matters covered by this Agreement. In the event that CONTRACTOR fails to provide
reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments
until compliance is established.
A. Cost Documentation
1. All costs shall be supported by properly executed payrolls, time
records, invoices, vouchers, orders, or any other accounting documents pertaining in whole or in
part to this Agreement and they shall be clearly identified and readily accessible. The support
documentation must indicate the line budget account number to which the cost is charged.
2. COUNTY shall notify CONTRACTOR in writing within thirty (30) days
of any potential State or Federal audit exception discovered during an examination. Where
findings indicate that program requirements are not being met and State or Federal participation in
this program may be imperiled in the event that corrections are not accomplished by
CONTRACTOR within thirty (30) days of receipt of such notice from COUNTY, written notification
thereof shall constitute COUNTY’s intent to terminate this Agreement.
B. Service Documentation
CONTRACTOR agrees to maintain records to verify services under this
Agreement including names and addresses of clients served, the date of service and a description
of services provided on each occasion. CONTRACTOR shall complete service reports with
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requirements set forth in Exhibit H, attached hereto and by this reference incorporated herein.
These records and any other document pertaining in whole or in part to this Agreement, shall be
clearly identified and readily accessible.
C. Use of Data
CONTRACTOR shall grant to COUNTY and the United States Department
Health and Human Services the royalty-free, nonexclusive and irrevocable license throughout the
world to publish, translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose in any
manner and for any purpose whatsoever and to authorize others to do so, all subject data now or
hereafter covered by copyright. However, with respect to subject data not originated in the
performance of this Agreement, such license shall be only to the extent that CONTRACTOR has
the right to grant such license without becoming liable to pay any compensation to others because
of such grant. CONTRACTOR shall exert all reasonable effort to advise COUNTY at time of
delivery of subject data furnished under this Agreement, of all possible invasions of the right of
privacy therein contained, and of all portions of such subject data copied from work not composed
or produced in the performance of this Agreement and not licensed under this provision.
As used in this clause, the term “Subject Data” means writing, sound
recordings, pictorial reproductions, drawings, designs or graphic representations, procedural
manuals, forms, diagrams, work flow charts, equipment descriptions, data files and data
processing of computer programs, and works of any similar nature (whether or not copyrighted or
copyrightable) which are first produced or developed under this Agreement. The term does not
include financial reports, cost analyses and similar information incidental to contract administration.
CONTRACTOR shall report to COUNTY promptly and in written detail, each
notice of claim of copyright infringement received by CONTRACTOR with respect to all subject
data delivered under this Agreement. CONTRACTOR shall not affix any restrictive markings upon
any data. If markings are affixed, COUNTY shall have the right at any time to modify, remove,
obliterate or ignore such markings.
COUNTY shall have access to any report, preliminary findings or data
assembled by CONTRACTOR under this Agreement. In addition, CONTRACTOR must receive
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written permission from COUNTY prior to publication of any materials developed under this
Agreement and file with COUNTY a copy of all educational and training materials, curricula,
audio/visual aids, printed material and periodicals, assembled pursuant to this Agreement prior to
publication.
27. MONITORING
CONTRACTOR agrees to extend to COUNTY’s staff, COUNTY’s DBH and/or DPH
Director, and/or their respective designees, and the State Department of Health Care Services
(DHCS), the right to review and monitor records, programs or procedures, at any time, in regard to
clients, as well as the overall operation of CONTRACTOR’s programs, in order to ensure
compliance with the terms and conditions of this Agreement.
28. REFERENCES TO LAWS AND RULES
In the event any law, regulation, or policy referred to in this Agreement is amended
during the term thereof, the parties hereto agree to comply with the amended provision as of the
effective date of such amendment.
29. INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues
relating to Federal and State laws and regulations, to ensure compliance.
30. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
COUNTY, its officers, consultants, subcontractors, agents and employees shall
comply with all applicable State, Federal and local laws and regulations governing projects that
utilize Federal Funds.
CONTRACTOR recognizes that COUNTY operates its mental health programs
under an agreement with the State of California Department of Health Care Services, and that
under said agreement the State imposes certain requirements on COUNTY and its subcontractors.
CONTRACTOR shall adhere to the State requirements, including those identified in Exhibit I,
“State Mental Health Requirements”, attached hereto and by this reference incorporated herein
and made part of this Agreement.
///
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31. CONFIDENTIALITY
All services performed by CONTRACTOR under this Agreement shall be in strict
conformance with all applicable Federal, State of California and/or local laws and regulations
relating to confidentiality.
32. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
A. The parties to this Agreement shall be in strict conformance with all
applicable Federal and State of California laws and regulations, including but not limited to
Sections 5328, 10850, and 14100.2 et seq. of the Welfare and Institutions Code, Sections 2.1 and
431.300 et seq. of Title 42, Code of Federal Regulations (CFR), Section 56 et seq. of the California
Civil Code, and the Health Insurance Portability and Accountability Act (HIPAA), including but not
limited to Section 1320 D et seq. of Title 42, United States Code (USC) and its implementing
regulations, including, but not limited to Title 45, CFR, Sections 142, 160, 162, and 164, The
Health Information Technology for Economic and Clinical Health Act (HITECH) regarding the
confidentiality and security of patient information, and the Genetic Information Nondiscrimination
Act (GINA) of 2008 regarding the confidentiality of genetic information.
Except as otherwise provided in this Agreement, CONTRACTOR, as a
Business Associate of COUNTY, may use or disclose Protected Health Information (PHI) to
perform functions, activities or services for or on behalf of COUNTY, as specified in this
Agreement, provided that such use or disclosure shall not violate the Health Insurance Portability
and Accountability Act (HIPAA), USC 1320d et seq. The uses and disclosures of PHI may not be
more expansive than those applicable to COUNTY, as the “Covered Entity” under the HIPAA
Privacy Rule (45 CFR 164.500 et seq.), except as authorized for management, administrative or
legal responsibilities of the Business Associate.
B. CONTRACTOR, including its subcontractors and employees, shall protect,
from unauthorized access, use, or disclosure of names and other identifying information, including
genetic information, concerning persons receiving services pursuant to this Agreement, except
where permitted in order to carry out data aggregation purposes for health care operations [45
CFR Sections 164.504 (e)(2)(i), 164.504 (3)(2)(ii)(A), and 164.504 (e)(4)(i)] This pertains to any
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and all persons receiving services pursuant to a COUNTY funded program. This requirement
applies to electronic PHI. CONTRACTOR shall not use such identifying information or genetic
information for any purpose other than carrying out CONTRACTOR’s obligations under this
Agreement.
C. CONTRACTOR, including its subcontractors and employees, shall not
disclose any such identifying information or genetic information to any person or entity, except as
otherwise specifically permitted by this Agreement, authorized by Subpart E of 45 CFR Part 164
or other law, required by the Secretary, or authorized by the client/patient in writing. In using or
disclosing PHI that is permitted by this Agreement or authorized by law, CONTRACTOR shall
make reasonable efforts to limit PHI to the minimum necessary to accomplish intended purpose of
use, disclosure or request.
D. For purposes of the above sections, identifying information shall include, but
not be limited to name, identifying number, symbol, or other identifying particular assigned to the
individual, such as finger or voice print, or photograph.
E. For purposes of the above sections, genetic information shall include genetic
tests of family members of an individual or individual, manifestation of disease or disorder of
family members of an individual, or any request for or receipt of, genetic services by individual or
family members. Family member means a dependent or any person who is first, second, third, or
fourth degree relative.
F. CONTRACTOR shall provide access, at the request of COUNTY, and in the
time and manner designated by COUNTY, to PHI in a designated record set (as defined in 45
CFR Section 164.501), to an individual or to COUNTY in order to meet the requirements of 45
CFR Section 164.524 regarding access by individuals to their PHI. With respect to individual
requests, access shall be provided within thirty (30) days from request. Access may be extended
if CONTRACTOR cannot provide access and provides individual with the reasons for the delay
and the date when access may be granted. PHI shall be provided in the form and format
requested by the individual or COUNTY.
CONTRACTOR shall make any amendment(s) to PHI in a designated record
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set at the request of COUNTY or individual, and in the time and manner designated by COUNTY
in accordance with 45 CFR Section 164.526.
CONTRACTOR shall provide to COUNTY or to an individual, in a time and
manner designated by COUNTY, information collected in accordance with 45 CFR Section
164.528, to permit COUNTY to respond to a request by the individual for an accounting of
disclosures of PHI in accordance with 45 CFR Section 164.528.
G. CONTRACTOR shall report to COUNTY, in writing, any knowledge or
reasonable belief that there has been unauthorized access, viewing, use, disclosure, security
incident, or breach of unsecured PHI not permitted by this Agreement of which it becomes aware,
immediately and without reasonable delay and in no case later than two (2) business days of
discovery. Immediate notification shall be made to COUNTY’s Information Security Officer and
Privacy Officer and COUNTY’s DPH HIPAA Representative, within two (2) business days of
discovery. The notification shall include, to the extent possible, the identification of each
individual whose unsecured PHI has been, or is reasonably believed to have been, accessed,
acquired, used, disclosed, or breached. CONTRACTOR shall take prompt corrective action to
cure any deficiencies and any action pertaining to such unauthorized disclosure required by
applicable Federal and State Laws and regulations. CONTRACTOR shall investigate such
breach and is responsible for all notifications required by law and regulation or deemed necessary
by COUNTY and shall provide a written report of the investigation and reporting required to
COUNTY’s Information Security Officer and Privacy Officer and COUNTY’s DPH HIPAA
Representative. This written investigation and description of any reporting necessary shall be
postmarked within the thirty (30) working days of the discovery of the breach to the addresses
below:
County of Fresno County of Fresno County of Fresno
Dept. of Behavioral Health Dept. of Public Health Information Technology Services
HIPAA Representative Privacy Officer Information Security Officer
(559) 600-6798 (559) 600-6405 (559) 600-5800
3147 N. Millbrook Ave. (559) 600-6439 333 W. Pontiac Way
Fresno, CA 93703 P.O. Box 11867 Clovis, CA 93612
Fresno, CA 93775
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H. CONTRACTOR shall make its internal practices, books, and records relating
to the use and disclosure of PHI received from COUNTY, or created or received by the
CONTRACTOR on behalf of COUNTY, in compliance with HIPAA’s Privacy Rule, including, but
not limited to the requirements set forth in Title 45, CFR, Sections 160 and 164. CONTRACTOR
shall make its internal practices, books, and records relating to the use and disclosure of PHI
received from COUNTY, or created or received by the CONTRACTOR on behalf of COUNTY,
available to the United States Department of Health and Human Services (Secretary) upon
demand.
CONTRACTOR shall cooperate with the compliance and investigation
reviews conducted by the Secretary. PHI access to the Secretary must be provided during the
CONTRACTOR’s normal business hours, however, upon exigent circumstances access at any
time must be granted. Upon the Secretary’s compliance or investigation review, if PHI is
unavailable to CONTRACTOR and in possession of a Subcontractor, it must certify efforts to
obtain the information to the Secretary.
I. Safeguards
CONTRACTOR shall implement administrative, physical, and technical
safeguards as required by the HIPAA Security Rule, Subpart C of 45 CFR 164, that reasonably
and appropriately protect the confidentiality, integrity, and availability of PHI, including electronic
PHI, that it creates, receives, maintains or transmits on behalf of COUNTY and to prevent
unauthorized access, viewing, use, disclosure, or breach of PHI other than as provided for by this
Agreement. CONTRACTOR shall conduct an accurate and thorough assessment of the potential
risks and vulnerabilities to the confidential, integrity and availability of electronic PHI.
CONTRACTOR shall develop and maintain a written information privacy and security program
that includes administrative, technical and physical safeguards appropriate to the size and
complexity of CONTRACTOR’s operations and the nature and scope of its activities. Upon
COUNTY’s request, CONTRACTOR shall provide COUNTY with information concerning such
safeguards.
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CONTRACTOR shall implement strong access controls and other security
safeguards and precautions in order to restrict logical and physical access to confidential,
personal (e.g., PHI) or sensitive data to authorized users only. Said safeguards and precautions
shall include the following administrative and technical password controls for all systems used to
process or store confidential, personal, or sensitive data:
1. Passwords must not be:
a. Shared or written down where they are accessible or
recognizable by anyone else; such as taped to computer screens, stored under keyboards, or
visible in a work area;
b. A dictionary word; or
c. Stored in clear text
2. Passwords must be:
a. Eight (8) characters or more in length;
b. Changed every ninety (90) days;
c. Changed immediately if revealed or compromised; and
d. Composed of characters from at least three (3) of the
following four (4) groups from the standard keyboard:
1) Upper case letters (A-Z);
2) Lowercase letters (a-z);
3) Arabic numerals (0 through 9); and
4) Non-alphanumeric characters (punctuation symbols).
CONTRACTOR shall implement the following security controls on each
workstation or portable computing device (e.g., laptop computer) containing confidential,
personal, or sensitive data:
1. Network-based firewall and/or personal firewall;
2. Continuously updated anti-virus software; and
3. Patch management process including installation of all operating
system/software vendor security patches.
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CONTRACTOR shall utilize a commercial encryption solution that has
received FIPS 140-2 validation to encrypt all confidential, personal, or sensitive data stored on
portable electronic media (including, but not limited to, compact disks and thumb drives) and on
portable computing devices (including, but not limited to, laptop and notebook computers).
CONTRACTOR shall not transmit confidential, personal, or sensitive data via
e-mail or other internet transport protocol unless the data is encrypted by a solution that has been
validated by the National Institute of Standards and Technology (NIST) as conforming to the
Advanced Encryption Standard (AES) Algorithm. CONTRACTOR must apply appropriate
sanctions against its employees who fail to comply with these safeguards. CONTRACTOR must
adopt procedures for terminating access to PHI when employment of employee ends.
J. Mitigation of Harmful Effects
CONTRACTOR shall mitigate, to the extent practicable, any harmful effect
that is suspected or known to CONTRACTOR of an unauthorized access, viewing, use,
disclosure, or breach of PHI by CONTRACTOR or its subcontractors in violation of the
requirements of these provisions. CONTRACTOR must document suspected or known harmful
effects and the outcome.
K. CONTRACTOR’s Subcontractors
CONTRACTOR shall ensure that any of its contractors, including
subcontractors, if applicable, to whom CONTRACTOR provides PHI received from or created or
received by CONTRACTOR on behalf of COUNTY, agree to the same restrictions, safeguards,
and conditions that apply to CONTRACTOR with respect to such PHI and to incorporate, when
applicable, the relevant provisions of these provisions into each subcontract or sub-award to such
agents or subcontractors.
L. Employee Training and Discipline
CONTRACTOR shall train and use reasonable measures to ensure
compliance with the requirements of these provisions by employees who assist in the
performance of functions or activities on behalf of COUNTY under this Agreement and use or
disclose PHI and discipline such employees who intentionally violate any provisions of these
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provisions, including termination of employment.
M. Termination for Cause
Upon COUNTY’s knowledge of a material breach of these provisions by
CONTRACTOR, COUNTY shall either:
1. Provide an opportunity for CONTRACTOR to cure the breach or end
the violation and terminate this Agreement if CONTRACTOR does not cure the breach or end the
violation within the time specified by COUNTY; or
2. Immediately terminate this Agreement if CONTRACTOR has
breached a material term of these provisions and cure is not possible.
3. If neither cure nor termination is feasible, the COUNTY’s Privacy
Officer shall report the violation to the Secretary of the U.S. Department of Health and Human
Services.
N. Judicial or Administrative Proceedings
COUNTY may terminate this Agreement in accordance with the terms and
conditions of this Agreement as written hereinabove, if: (1) CONTRACTOR is found guilty in a
criminal proceeding for a violation of the HIPAA Privacy or Security Laws or the HITECH Act; or
(2) a finding or stipulation that the CONTRACTOR has violated a privacy or security standard or
requirement of the HITECH Act, HIPAA or other security or privacy laws in an administrative or
civil proceeding in which the CONTRACTOR is a party.
O. Effect of Termination
Upon termination or expiration of this Agreement for any reason,
CONTRACTOR shall return or destroy all PHI received from COUNTY (or created or received by
CONTRACTOR on behalf of COUNTY) that CONTRACTOR still maintains in any form, and shall
retain no copies of such PHI. If return or destruction of PHI is not feasible, it shall continue to
extend the protections of these provisions to such information, and limit further use of such PHI to
those purposes that make the return or destruction of such PHI infeasible. This provision shall
apply to PHI that is in the possession of subcontractors or agents, if applicable, of
CONTRACTOR. If CONTRACTOR destroys the PHI data, a certification of date and time of
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destruction shall be provided to the COUNTY by CONTRACTOR.
P. Disclaimer
COUNTY makes no warranty or representation that compliance by
CONTRACTOR with these provisions, the HITECH Act, HIPAA or the HIPAA regulations will be
adequate or satisfactory for CONTRACTOR’s own purposes or that any information in
CONTRACTOR’s possession or control, or transmitted or received by CONTRACTOR, is or will
be secure from unauthorized access, viewing, use, disclosure, or breach. CONTRACTOR is
solely responsible for all decisions made by CONTRACTOR regarding the safeguarding of PHI.
Q. Amendment
The parties acknowledge that Federal and State laws relating to electronic
data security and privacy are rapidly evolving and that amendment of these provisions may be
required to provide for procedures to ensure compliance with such developments. The parties
specifically agree to take such action as is necessary to amend this agreement in order to
implement the standards and requirements of HIPAA, the HIPAA regulations, the HITECH Act
and other applicable laws relating to the security or privacy of PHI. COUNTY may terminate this
Agreement upon thirty (30) days written notice in the event that CONTRACTOR does not enter
into an amendment providing assurances regarding the safeguarding of PHI that COUNTY in its
sole discretion, deems sufficient to satisfy the standards and requirements of HIPAA, the HIPAA
regulations and the HITECH Act.
R. No Third-Party Beneficiaries
Nothing express or implied in the terms and conditions of these provisions is
intended to confer, nor shall anything herein confer, upon any person other than COUNTY or
CONTRACTOR and their respective successors or assignees, any rights, remedies, obligations or
liabilities whatsoever.
S. Interpretation
The terms and conditions in these provisions shall be interpreted as broadly
as necessary to implement and comply with HIPAA, the HIPAA regulations and applicable State
laws. The parties agree that any ambiguity in the terms and conditions of these provisions shall be
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resolved in favor of a meaning that complies and is consistent with HlPAA and the HIPAA
regulations.
T. Regulatory References
A reference in the terms and conditions of these provisions to a section in
the HIPAA regulations means the section as in effect or as amended.
U. Survival
The respective rights and obligations of CONTRACTOR as stated in this
Section shall survive the termination or expiration of this Agreement.
V. No Waiver of Obligations
No change, waiver or discharge of any liability or obligation hereunder on
any one or more occasions shall be deemed a waiver of performance of any continuing or other
obligation or shall prohibit enforcement of any obligation on any other occasion.
33. DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent
disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY
resources; and/or disruption to COUNTY operations, individuals and/or agencies that enter into a
contractual relationship with the COUNTY for the purpose of providing services under this
Agreement must employ adequate data security measures to protect the confidential information
provided to the CONTRACTOR by the COUNTY, including but not limited to the following:
A. CONTRACTOR-Owned Mobile, Wireless or Handheld Devices
CONTRACTOR may not connect to COUNTY networks via personally-
owned mobile, wireless or handheld devices, unless the following conditions are met:
1) CONTRACTOR has received authorization by COUNTY for
telecommuting purposes;
2) Current virus protection software is in place;
3) Mobile device has the remote wipe feature enabled; and
4) A secure connection is used.
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B. CONTRACTOR-Owned Computers or Computer Peripherals
CONTRACTOR may not be brought into the COUNTY for use without prior authorization from the
COUNTY’s Chief Information Officer and/or designee(s), including and not limited to mobile
storage devices. Data must be stored on a secure server approved by the COUNTY and
transferred by means of a VPN (Virtual Private Network) connection, or another type of secure
connection of this type if any data is approved to be transferred. Said data must be encrypted.
C. COUNTY-Owned Computer Equipment
CONTRACTOR or anyone having an employment relationship with the
COUNTY may not use COUNTY computers or computer peripherals on non-COUNTY premises
without prior authorization from the COUNTY’s Chief Information Officer and/or designee(s).
D. CONTRACTOR may not store COUNTY’s private, confidential or sensitive
data on any hard-disk drive.
E. CONTRACTOR is responsible to employ strict controls to insure the
integrity and security of the COUNTY’s confidential information and to prevent unauthorized
access to data maintained in computer files, program documentation, data processing systems,
data files and data processing equipment which stores or processes COUNTY data internally and
externally.
F. Confidential client information transmitted to one party by the other by
means of electronic transmissions must be encrypted according to Advanced Encryption
Standards (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be utilized.
G. CONTRACTOR is responsible to immediately notify COUNTY of any
breaches or potential breaches of security related to COUNTY’s confidential information, data
maintained in computer files, program documentation, data processing systems, data files and
data processing equipment which stores or processes COUNTY data internally or externally.
H. In the event of a breach of security related to COUNTY’s confidential client
information provided to CONTRACTOR, COUNTY will manage the response to the incident,
however, CONTRACTOR will be responsible to issue any notification to affected individuals as
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required by law or as deemed necessary by COUNTY in its sole discretion. CONTRACTOR will be
responsible for all costs incurred as a result of providing the required notification.
34. COMPLIANCE
CONTRACTOR shall comply with all requirements of the “Fresno County Mental
Health Compliance Program and Contractor Code of Conduct and Ethics” as set forth in Exhibit J,
attached hereto and incorporated herein by reference. Within thirty (30) days of entering into this
Agreement with the COUNTY, CONTRACTOR shall have all of CONTRACTOR’s employees,
agents and subcontractors providing services under this Agreement certify in writing, that he or she
has received, read, understood, and shall abide by the requirements set forth in Exhibit J.
CONTRACTOR shall ensure that within thirty (30) days of hire, all new employees, agents and
subcontractors providing services under this Agreement shall certify in writing that he or she has
received, read, understood, and shall abide by the requirements set forth in Exhibit J.
CONTRACTOR understands that the promotion of and adherence to the Code of Conduct is an
element in evaluating the performance of CONTRACTOR and its employees, agents and
subcontractors.
Within thirty (30) days of entering into this Agreement, and annually thereafter, all
employees, agents and subcontractors providing services under this Agreement shall complete
general compliance training and appropriate employees, agents and subcontractors shall complete
documentation and billing or billing/reimbursement training. All new employees, agents and
subcontractors shall attend the appropriate training within thirty (30) days of hire. Each individual
who is required to attend training shall certify in writing that he or she has received the required
training. The certification shall specify the type of training received and the date received. The
certification shall be provided to the COUNTY’s Compliance Officer at 3133 N. Millbrook, Fresno,
CA 93703. CONTRACTOR agrees to reimburse COUNTY for the entire cost of any penalty
imposed upon COUNTY by the Federal Government as a result of CONTRACTOR’s violation of
the terms of this Agreement.
35. ASSURANCES
In entering into this Agreement, CONTRACTOR certifies that it nor any of its officers
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are not currently excluded, suspended, debarred, or otherwise ineligible to participate in the
Federal Health Care Programs: that it or any of its officers have not been convicted of a criminal
offense related to the provision of health care items or services; nor has it or its officers been
reinstated to participation in the Federal Health Care Programs after a period of exclusion,
suspension, debarment, or ineligibility. If COUNTY learns, subsequent to entering into a contract,
that CONTRACTOR is ineligible on these grounds, COUNTY will remove CONTRACTOR from
responsibility for, or involvement with, COUNTY’s business operations related to the Federal
Health Care Programs and shall remove such CONTRACTOR from any position in which
CONTRACTOR’s compensation, or the items or services rendered, ordered or prescribed by
CONTRACTOR may be paid in whole or part, directly or indirectly, by Federal Health Care
Programs or otherwise with Federal Funds at least until such time as CONTRACTOR is reinstated
into participation in the Federal Health Care Programs.
A. If COUNTY has notice that CONTRACTOR or its officers has been charged
with a criminal offense related to any Federal Health Care Program, or is proposed for exclusion
during the term on any contract, CONTRACTOR and COUNTY shall take all appropriate actions to
ensure the accuracy of any claims submitted to any Federal Health Care Program. At its discretion
given such circumstances, COUNTY may request that CONTRACTOR cease providing services
until resolution of the charges or the proposed exclusion.
B. CONTRACTOR agrees that all potential new employees of CONTRACTOR
or subcontractors of CONTRACTOR who, in each case, are expected to perform professional
services under this Agreement, will be queried as to whether (1) they are now or ever have been
excluded, suspended, debarred, or otherwise ineligible to participate in the Federal Health Care
Programs; (2) they have been convicted of a criminal offense related to the provision of health care
items or services; and or (3) they have been reinstated to participation in the Federal Health Care
Programs after a period of exclusion, suspension, debarment, or ineligibility.
1. In the event the potential employee or subcontractor informs
CONTRACTOR that he or she is excluded, suspended, debarred or otherwise ineligible, or
has been convicted of a criminal offense relating to the provision of health care services, and
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CONTRACTOR hires or engages such potential employee or subcontractor, CONTRACTOR will
ensure that said employee or subcontractor does no work, either directly or indirectly relating to
services provided to COUNTY.
2. Notwithstanding the above, COUNTY at its discretion may terminate
this Agreement in accordance with Section Three (3) of this Agreement, or require adequate
assurance (as defined by COUNTY) that no excluded, suspended or otherwise ineligible employee
or subcontractor of CONTRACTOR will perform work, either directly or indirectly, relating to
services provided to COUNTY. Such demand for adequate assurance shall be effective upon a
time frame to be determined by COUNTY to protect the interests of COUNTY clients.
C. CONTRACTOR shall verify (by asking the applicable employees and
subcontractors) that all current employees and existing subcontractors who, in each case, are
expected to perform professional services under this Agreement (1) are not currently excluded,
suspended, debarred, or otherwise ineligible to participate in the Federal Health Care Programs;
(2) have not been convicted of a criminal offense related to the provision of health care items or
services; and (3) have not been reinstated to participation in the Federal Health Care Program
after a period of exclusion, suspension, debarment, or ineligibility. In the event any existing
employee or subcontractor informs CONTRACTOR that he or she is excluded, suspended,
debarred or otherwise ineligible to participate in the Federal Health Care Programs, or has been
convicted of a criminal offense relating to the provision of health care services, CONTRACTOR will
ensure that said employee or subcontractor does no work, either direct or indirect, relating to
services provided to COUNTY.
1. CONTRACTOR agrees to notify COUNTY immediately during the
term of this Agreement whenever CONTRACTOR learns that an employee who, in each case, is
providing professional services under Section (1) this Agreement is excluded, suspended,
debarred or otherwise ineligible to participate in the Federal Health Care Programs, or is convicted
of a criminal offense relating to the provision of health care services.
2. Notwithstanding the above, COUNTY at its discretion may terminate
this Agreement in accordance with the Termination Clause in Section Three (3) of this Agreement,
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or require adequate assurance (as defined by COUNTY) that no excluded, suspended or otherwise
ineligible employee or subcontractor of CONTRACTOR will perform work, either directly or
indirectly, relating to services provided to COUNTY. Such demand for adequate assurance shall
be effective upon a time frame to be determined by COUNTY to protect the interests of COUNTY
clients.
D. CONTRACTOR agrees to cooperate fully with any reasonable requests for
information from COUNTY which may be necessary to complete any internal or external audits
relating to CONTRACTOR’s compliance with the provisions of this Section.
E. CONTRACTOR agrees to reimburse COUNTY for the entire cost of any
penalty imposed upon COUNTY by the Federal Government as a result of CONTRACTOR’s
violation of CONTRACTOR’s obligations as described in this Section.
36. DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a corporation
(a for-profit or non-profit corporation) or if during the term of this agreement, the CONTRACTOR
changes its status to operate as a corporation.
Members of the CONTRACTOR’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while CONTRACTOR is providing goods or performing
services under this agreement. A self-dealing transaction shall mean a transaction to which the
CONTRACTOR is a party and in which one or more of its directors has a material financial interest.
Members of the Board of Directors shall disclose any self-dealing transactions that they are a party
to by completing and signing a Self-Dealing Transaction Disclosure Form (Exhibit K), attached
hereto and by this reference incorporated herein and made part of this Agreement, and submitting
it to the COUNTY prior to commencing with the self-dealing transaction or immediately thereafter.
37. AUDITS AND INSPECTIONS
CONTRACTOR shall at any time during business hours, and as often as COUNTY
may deem necessary, make available to COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. CONTRACTOR shall, upon request to
COUNTY, permit COUNTY to audit and inspect all such records and data necessary to ensure
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CONTRACTOR’s compliance with the terms of this Agreement.
If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00),
CONTRACTOR shall be subject to the examination and audit of the State Auditor General for a
period of three (3) years after final payment under contract (Government Code Section 8546.7).
Notwithstanding the term provision stated in Section Two (2) of this Agreement, it is
acknowledged by the parties hereto that this Agreement shall continue in full force and effect until
all audit procedures and requirements as stated in this Agreement have been completed to the
review and satisfaction of COUNTY. CONTRACTOR shall bear all costs in connection with or
resulting from any audit and/or inspection including but not limited to actual costs incurred and the
payment of any expenditures disallowed by either COUNTY, State or Federal governmental
entities, including any assessed interest and penalties.
38. NOTICES
The persons having authority to give and receive notices under this Agreement and
their addresses include the following:
COUNTY CONTRACTOR
Director, County of Fresno Executive Director
Department of Behavioral Health Reading and Beyond
1925 E. Dakota Ave 4670 E. Butler Avenue
Fresno, CA 93706 Fresno, CA 93702
Director, County of Fresno
Department of Public Health
P.O. Box 11867
Fresno, CA 93775
Any and all notices between COUNTY and CONTRACTOR provided for or
permitted under this Agreement, or by law, shall be in writing and shall be deemed duly serviced
when personally delivered to one of the parties, or in lieu of such personal service, when deposited
in the United States Mail, postage prepaid, addressed to such party.
39. GOVERNING LAW
Venue for any action arising out of or related to this Agreement is to be in Fresno
County, California. The rights and obligations of the parties and all interpretation and performance
of this Agreement shall be governed in all respects by the laws of the State of California.
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40. ENTIRE AGREEMENT
This Agreement, including all Exhibits (as outlined herein below), COUNTY’s RFP
No. 20-041, COUNTY’s RFP No. 20-041 Addendum One (1), and CONTRACTOR’s Response
thereto constitutes the entire agreement between CONTRACTOR and COUNTY with respect to
the subject matter hereof and supersedes all previous agreement negotiations, proposals,
commitments, writings, advertisements, publications, and understandings of any nature
whatsoever unless expressly included in this Agreement.
Exhibit A Summary of Services
Exhibit B Budgets and Narratives
Exhibit C Notice of Child Abuse Reporting Law
Exhibit D Certification of Crime Debarment
Exhibit E Disclosure of Ownership
Exhibit F Mental Health Plan Grievance and Appeals Process
Exhibit G Incident Reporting Process
Exhibit H Program Service Outcomes
Exhibit I State Mental Health Requirements
Exhibit J Code of Conduct
Exhibit K Self-Dealing Transaction Disclosure Form
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l IN WITNESS WHEREOF , the parties hereto have exea.ited this Agreement as of the day
2 and year first herelnabove written,
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CONTRACTOR:
READING ANO BEYOND
Print Name: Lui $ Sk,;i,tM 'L
Title: 2~eQ.u.,i-l "'2. J)tt"eQ j-or
Chairman of Board, or
President, or any Vice President
Tftle: (loa,trol I e~
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address:
P.O. Box 7447
Visalia, CA 93290-7447
Phone #: {559) 732-8086 Ext. 140
Contact: Chief Exea.itive Officer
Fund/SUbclass: 0001/10000
COUNTY OF FRESNO
By:~o::::::a..-J..::L.Ji!!::::b::::!::~::=...~~-------
1:meat Buddy Mendes, C nnan
of the Board of Supervisors
of the County of Fresno
Date: La -20 -fb-0 d--0
ATTEST:
Bernice E. Seidel
Clerk to the Board of Supervisors
County of Fresno, State of California
By Su SAM X) \ sJoO:f>
Deputy
Date: lo -e::?; ·RD @
Organization :
Account/Program:
56304311 {DBH), 56201700(OPH
7295/0
FY 2020-21;
FY 2021-22:
FY 2022-23:
FY 2023-24:
FY 2024-25 :
FT
$163,205 {DBH)
$163,004 {DBH)
$165,317 (OBH)
$187,622 {DBH)
$169,920 (DBH)
-4 •
$20,085 (OPH}
$20,687 (DPH)
$21,306 (OPH)
$21,497 (DPH
$22,606 (DPH)
COl,1'iY Of FRE5J>:O I
fr-a.CA
Exhibit A – Summary of Services
Page 1 of 5
SUPERVISED CHILD CARE SERVICES
SUMMARY OF SERVICES
ORGANIZATION: Reading and Beyond
SERVICES: Supervised Child Care Services
CONTACT PERSON: Luis Santana, Executive Director
4670 E. Butler Avenue
Fresno, CA 93702
CONTRACT PERIOD: July 1, 2020 – June 30, 2023; with the option for two (2) additional
12-month periods through June 30, 2025.
CONTRACT AMOUNT: See Exhibit B
PROGRAM DESCRIPTION:
CONTRACTOR will operate and provide supervision of client’s children at the two (2) following COUNTY
sites: The West Fresno Regional Center and The Heritage Centre, hereinafter also referred to as
Supervised Children’s Rooms (SCR)s. The goal of the program is to provide COUNTY’s Departments of
Behavioral Health (DBH) and Public Health (DPH) clients with temporary, on-site child care to support
their ability to receive COUNTY services. Additionally, care and supervision of the children shall be
provided with the utmost regard for health and safety while promoting a fun, positive and educational
atmosphere.
SERVICE LOCATIONS:
Services shall be provided at the following COUNTY locations:
1. Heritage Centre - 3151 N. Millbrook, Fresno, California 93703. The room is 27’ 8” x 16’
(approximately 440 square feet).
2. West Fresno Regional Center - 142 E. California Ave. Fresno, California 93706. The room is 29’
2” x 22’ 11” (approximately 668 square feet).
Service location(s) may change during the term of this Agreement, CONTRACTOR and COUNTY shall
work together to transition the program service to a new location if the program service move is
warranted.
CONTRACTOR SHALL BE RESPONSIBLE FOR THE FOLLOWING:
Minimum Service Parameters
CONTRACTOR shall provide services within the following parameters:
Exhibit A – Summary of Services
Page 2 of 5
1. The SCR at the Heritage Centre will be open and available to DBH clients Monday through
Friday, 8:00 a.m. through 5:00 p.m., including the lunch hour, on each and every COUNTY
business day within the contract period.
2. The SCR at the West Fresno Regional Center will be open and available to DBH and DPH clients
Monday through Friday, 8:00 a.m. through 5:00 p.m., including the lunch hour, on each and every
COUNTY business day within the contract period.
3. At minimum, one (1) Spanish-speaking staff member will be present at each site during the
duration of service hours.
4. The SCRs are expected to serve all ages of children and to be used only while clients
(parents/guardians/siblings) are in the building conducting business with the DBH or DPH.
In addition, the CONTRACTOR may be expected to provide services for additional hours and/or
additional SCR sites that may open at a future date during the contract term. The COUNTY and
CONTRACTOR will work together and possibly amend and renegotiate this Agreement at such time.
Reporting Requirements
CONTRACTOR shall closely monitor the utilization of the services provided, including, but not limited to:
1. Number of children supervised on an hourly, daily, weekly and monthly basis for each site
2. Age breakdown of children supervised
3. Number of children turned away due to capacity limitations
4. Referring party (i.e., DPH or DBH)
CONTRACTOR shall also closely monitor the success of the services provided, including, but not limited
to, parent/guardian satisfaction, clinician satisfaction and any additional data showing bidder’s progress
with meeting objectives.
All data collected will be submitted to the COUNTY in monthly reports. CONTRACTOR shall work closely
with the COUNTY to analyze the data and make necessary adjustments to service delivery and reporting
requirements before the start of each new fiscal year. CONTRACTOR will provide all requested program
service information timely (i.e., Monthly Financial Reports and Activity Reports and other information as
required by COUNTY).
CONTRACTOR will meet with COUNTY staff monthly or as often as needed for service coordination,
problem/issue resolution, information sharing, and review of services.
Service Plan
CONTRACTOR agrees to provide the following services:
Heritage Centre
A. CONTRACTOR will staff the site from 8 a.m. through 5 p.m. The full-time Site Coordinator
for the Heritage Centre will be at the site for the entire workday.
B. To provide continuous supervision for the children at the Heritage Centre, CONTRACTOR
will have one (1) full-time Site Coordinator dedicated to the Heritage Centre on site from
8:00 a.m. to 5:00 p.m. every COUNTY workday, with a one (1) hour lunch. This lunch
period will be covered by a Child Care Site Aide, a part-time position that does not require
Exhibit A – Summary of Services
Page 3 of 5
a lunch period. This position will normally work from 10 a.m. to 3 p.m. to provide additional
child care during the busiest times of the day.
West Fresno Regional Center
A. CONTRACTOR will staff the site from 8 a.m. through 5 p.m. The full-time Site Coordinator
for the West Fresno Regional Center will be at the site for the entire workday.
B. To provide continuous supervision for the children at the West Fresno Regional Center,
CONTRACTOR will have one (1) full-time Site Coordinator dedicated to the West Fresno
Regional Center on site from 8:00 a.m. to 5:00 p.m. every COUNTY workday, with a one
(1) hour lunch. This lunch period will be covered by a Child Care Site Aide, a part-time
position that does not require a lunch period. This position will normally work hours from
10 a.m. to 3 p.m. to provide additional child care during the busiest times of the day.
Both Locations
A. The Project Coordinator that oversees all of the program’s services will spend most of his
or her time supervising the children at both SCR locations. The Project Coordinator will be
flexible in scheduling depending on which site needs more coverage at that time.
B. CONTRACTOR will also track attendance using a new online system. This will allow the
CONTRACTOR’s Project Coordinator and Site Coordinators to plan for maximum
coverage based on needs of the SCR customers.
Bilingual Staffing
CONTRACTOR’s Site Coordinators are to be selected with special attention to the ability to
speak Spanish in addition to other qualifications. Site Coordinators are the individuals who are at the
sites, providing service all day. CONTRACTOR positions will have qualified, Spanish-speaking
individuals to ensure the majority of all parents are served and provided with satisfactory communication
from the staff providing child care.
Health & Safety
CONTRACTOR agrees to ensure the following regarding health and safety:
a) Every child will be provided with appropriate care and supervision, with consideration of
their age, special needs and accommodations.
b) At no point will a child be left unattended in the SCR.
c) Every child will be released to the identified parent/guardian who he/she arrived with.
d) Every child will be provided with care and supervision until they are retrieved by their
parent/guardian, even if a child is not retrieved by the SCR closing time.
e) The SCR will provide a clean, hygienic environment at all times.
f) All suspicions of child abuse or neglect will be reported.
Exhibit A – Summary of Services
Page 4 of 5
Additional Child Abuse Reporting Guidelines
CONTRACTOR will ensure all CONTRACTOR’s employees, consultants, subcontractors or agents
performing services under this Agreement shall report all known or suspected child abuse or neglect to a
child protective agency as defined in Penal Code section 11165.9.
This procedure shall include:
A requirement that all CONTRACTOR’s employees, consultants, subcontractors or agents
performing services shall sign a statement that he or she knows of and will comply with the
reporting requirements as defined in Penal Code section 11166(a), identified in Exhibit C.
Establishing procedures to ensure reporting even when employees, consultants,
subcontractors, or agents who are not required to report child abuse under Penal Code
section 11166(a), gain knowledge of or reasonably suspect that a child has been a victim of
abuse or neglect.
Additional Safety Measurement Guidelines
CONTRACTOR shall develop systems and procedures, subject to approval of the COUNTY’s DBH
and DPH Directors, or their respective designees, for assuring children and their parents/guardians are
appropriately identified during the time the child is in the SCR. Such procedures will include, at a
minimum: positive identification of the parent/guardian at the time of the child’s arrival and confirmation of
identity and authority when the child is retrieved and procedures for assuring adequate supplies are
made available by parents for the child, such as diapers, baby seats and special care instructions.
CONTRACTOR will ensure all of CONTRACTOR’s employees providing services in the Supervised
Children’s Room shall undergo a criminal history investigation and clearance, which shall include
fingerprinting. Such investigation and clearance shall be to the satisfaction of the COUNTY’s DBH and
DPH Directors, or their respective designees, before any such persons may perform any services in the
Supervised Children’s Rooms. CONTRACTOR shall also obtain from each of its employees his or her
legally authorized written consent for the COUNTY’s DBH and/or DPH Directors, or their respective
designees, to obtain the results of any criminal history investigation and clearance conducted herein.
Staff Training
CONTRACTOR’s staff will be trained in the following: CPR, Automatic Electronic Defibrillators (AED),
and Basic First Aid Training for adults, children, and infants. All staff members at each site will be trained
in the preceding health and safety topics. Prior to beginning work at the sites, staff will be trained in
Health Insurance Portability and Accountability Act (HIPAA) protocols and Mandated Reporter Training.
Additional health and safety training will be provided as available. Cultural competency training will be
added to the program during fiscal year 2020-2021. Also, CONTRACTOR will seek opportunities to bring
training from its preschool and afterschool programs to the supervised child care sites. When scheduling
permits, supervised child care staff will be invited to attend these trainings. When scheduling does not
permit, staff from CONTRACTOR’s other childhood educational programs will provide training sessions
at the supervised child care sites to maximize the skills of the staff at these sites while assuring coverage
for COUNTY clients.
Exhibit A – Summary of Services
Page 5 of 5
COUNTY SHALL BE RESPONSIBLE FOR THE FOLLOWING:
Location of Services
The physical space provided to the CONTRACTOR for the SCRs located on COUNTY property shall
include electricity, telephone service (restricted to the 559 area code), routine security and janitorial
service, all of which will be provided by the COUNTY commensurate with the level and quality of such
services provided to the COUNTY Heritage Centre and West Fresno Regional Center.
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.01 750 750$
1102 Project Coordinator 0.75 28,236 28,236
1103 Childcare Site Coordinator 2.00 62,920 62,920
1104 Childcare Site Aide 0.60 18,233 18,233
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 3.36 750$ 109,389$ 110,139$
Employee Benefits
Acct #Admin Direct Total
1201 30$ 3,647.00$ 3,677$
1202 6$ 887.00$ 893
1203 120$ 14,585.00$ 14,705
1204 ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
156$ 19,119$ 19,275$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 47$ 6,783.00$ 6,830$
1302 11$ 1,587.00$ 1,598
1303 278$ 946$ 1,224
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
335$ 9,316$ 9,651$
1,241$ 137,824$ 139,065$
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2020‐2021 | 07/01/2020 ‐ 06/30/2021
Description
Payroll Taxes & Expenses Subtotal:
Other (Specify)
Other (Specify)
EMPLOYEE SALARIES & BENEFITS TOTAL:
Other (Specify)
Other (Specify)
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
OASDI
FICA/MEDICARE
SUI
Employee Benefits Subtotal:
Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 1 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 384$
3002 150
3003 1,800
3004 ‐
3005 ‐
3006 250
3007 ‐
3008 ‐
3009 480
3010 2,000
3011 ‐
3012 ‐
5,064$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$
Security
Utilities
Rent/Lease Equipment
Other: PM Laptop
Other (Specify)
Other (Specify)
Other (Specify)
Vehicle Maintenance
Line Item Description
Line Item Description
Line Item Description
DIRECT CLIENT CARE TOTAL
Other (Specify)
Advertising
Rent/Lease Building
Building Maintenance
Education Support
Livescan, TB Test, Background Check
Staff Development & Training
Child Care
Rent/Lease Vehicles
Client Transportation & Support
Client Housing Support
Other (Specify)
Other (Specify)
FACILITIES/EQUIPMENT TOTAL:
OPERATING EXPENSES TOTAL:
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Staff Mileage
Subscriptions & Memberships
Clothing, Food, & Hygiene
Other (Specify)
Other (Specify)
Office, Household & Program Supplies
Utility Vouchers
Program Supplies ‐ Medical
Medication Supports
Household Items for Clients
Employment Support
Other (Specify)
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 2 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 16,701.00$
6002 ‐
6003 ‐
6004 ‐
6005 125
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
16,826$
7000: FIXED ASSETS
Acct #Amount
7001 2,250$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
2,250$
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Line Item Description
Administrative Overhead
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
HMIS (Health Management Information System)
Line Item Description
Professional Liability Insurance
Accounting/Bookkeeping
Line Item Description
Contractual/Consulting Services (Specify)
Translation Services
163,205$ TOTAL PROGRAM EXPENSES
FIXED ASSETS EXPENSES TOTAL
ADMINISTRATIVE EXPENSES TOTAL
SPECIAL EXPENSES TOTAL:
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
External Audit
Computer Equipment & Software: Apricot Software [Licenses] and 2 tablets
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Insurance (Specify): General, Auto., Cyber
Other (Specify)
Other Assets over $500 with Lifespan of 2 Years +
Consultant (Network & Data Management)
Payroll Services
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 3 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment ‐$
‐$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports 163,205$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
163,205$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 ‐
8404 ‐
8405 ‐
‐$
Grants (Specify)
Other (Specify)
Other (Specify)
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Federal Financial Participation (FFP) %
MHSA ‐ Supervised Child Care
MHSA Program Name
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
Line Item Description
REALIGNMENT TOTAL
PROGRAM FUNDING SOURCES
TOTAL PROGRAM FUNDING SOURCES:163,205$
SUBSTANCE USE DISORDER FUNDS TOTAL
MEDI‐CAL FFP TOTAL
MHSA TOTAL
Line Item Description
Line Item Description
8100 ‐ SUBSTANCE USE DISORDER FUNDS
OTHER REVENUE TOTAL
Line Item Description
8400 ‐ OTHER REVENUE
8200 ‐ REALIGNMENT
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 4 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 139,065
Employee Salaries 110,139
1101 Data Analyst/Performance Analyst 750 Data Analyst/Performance Analyst: RAB will assign a partial allocation of the data
analyst's time to this project in order to develop the new digital tools the sites will
use. These tools include an online attendance system, which will have the added
capacity to track referrals for the family if they are interested. The data analyst will
also develop and assist the project coordinator in monitoring the customer
satisfaction surveys families complete after receiving services.
1102 Project Coordinator 28,236 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator 62,920 The Childcare Site Coordinator will be the FT staff member assigned to one of the
sites. The site coordinator will be responsible for overseeing the PT staff aide at the
site and also ensuring the project coordinator's instructions and recommendations
are carried out. A consistent FT site coordinator will help the sites build rapport
with returning families.
1104 Childcare Site Aide 18,233 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 19,275
1201 Retirement 3,677 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies
1202 Worker's Compensation 893 Worker's Compensation Insurance
1203 Health Insurance 14,705 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:9,651
1301 OASDI 6,830 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 1,598 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 1,224 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Reading and Beyond | DBH Budget
Supervised Childcare Services
FY 2020‐2021 | 07/01/2020 ‐ 06/30/2021
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 5 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 5,064
3001 Telecommunications 384 Cellphone service based on the FTE of the project coordinator. By providing the
project coordinator with program funded cell service, the project coordinator will
be able to more quickly respond to the needs of site coordinators, DPH/DBH staff,
and RAB senior management.
3002 Printing/Postage 150 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies 1,800 Program supplies are usually games, paper, crayons, markers, etc for the kids.
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 250 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 480 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 2,000 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 6 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other: PM Laptop ‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 16,826
6001 Administrative Overhead 16,701 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added per DBH at 2,289 dollars.
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber 125 A partial allocation of insurance policy costs based on the size of this program and
the total costs of all of RAB's programs.
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 7 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
7000: FIXED ASSETS 2,250
7001 Computer Equipment & Software: Apricot
Software [Licenses] and 2 tablets
2,250 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data. Customer satisfaction surveys will be generated
using this software provider as well. During the first fiscal year, two tablets (one for
each site) will also be purchased for attendance, customer surveys, etc.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 163,205
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 8 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.01 200 200$
1102 Project Coordinator 0.75 28,470 28,470
1103 Childcare Site Coordinator 2.00 63,057 63,057
1104 Childcare Site Aide 0.60 18,720 18,720
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 3.36 200$ 110,247$ 110,447$
Employee Benefits
Acct #Admin Direct Total
1201 8$ 3,662.00$ 3,670$
1202 2$ 893.00$ 895
1203 32$ 14,645.00$ 14,677
1204 ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
42$ 19,200$ 19,242$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 12$ 6,836.00$ 6,848$
1302 3$ 1,599.00$ 1,602
1303 278$ 946$ 1,224
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
293$ 9,381$ 9,674$
534$ 138,828$ 139,363$
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2021‐2022 | 07/01/2021 ‐ 06/30/2022
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 9 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 384$
3002 150
3003 1,800
3004 ‐
3005 ‐
3006 250
3007 ‐
3008 ‐
3009 480
3010 2,000
3011 ‐
3012 ‐
5,064$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$
Child Care
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
FACILITIES/EQUIPMENT TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 10 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 16,727.00$
6002 ‐
6003 ‐
6004 ‐
6005 125
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
16,852$
7000: FIXED ASSETS
Acct #Amount
7001 1,725$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
1,725$
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 163,004$
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 11 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment (0)$
(0)$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports 163,004$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
163,004$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 ‐
8404 ‐
8405 ‐
‐$
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
MHSA ‐ Supervised Child Care
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
Grants (Specify)
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:163,004$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 12 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 139,363
Employee Salaries 110,447
1101 Data Analyst/Performance Analyst 200 Data Analyst/Performance Analyst: RAB will assign a partial allocation of the data
analyst's time to this project in order to develop the new digital tools the sites will
use. These tools include an online attendance system, which will have the added
capacity to track referrals for the family if they are interested. The data analyst will
also develop and assist the project coordinator in monitoring the customer
satisfaction surveys families complete after receiving services.
1102 Project Coordinator 28,470 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator 63,057 The Childcare Site Coordinator will be the FT staff member assigned to one of the
sites. The site coordinator will be responsible for overseeing the PT staff aide at the
site and also ensuring the project coordinator's instructions and recommendations
are carried out. A consistent FT site coordinator will help the sites build rapport
with returning families.
1104 Childcare Site Aide 18,720 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 19,242
1201 Retirement 3,670 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies
1202 Worker's Compensation 895 Worker's Compensation Insurance
1203 Health Insurance 14,677 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:9,674
1301 OASDI 6,848 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 1,602 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 1,224 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2021‐2022 | 07/01/2021 ‐ 06/30/2022
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 13 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 5,064
3001 Telecommunications 384 Cellphone service based on the FTE of the project coordinator. By providing the
project coordinator with program funded cell service, the project coordinator will
be able to more quickly respond to the needs of site coordinators, DPH/DBH staff,
and RAB senior management.
3002 Printing/Postage 150 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies 1,800 Program supplies are usually games, paper, crayons, markers, etc for the kids.
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 250 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 480 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 2,000 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 14 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 16,852
6001 Administrative Overhead 16,727 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added per DBH at 2,285 dollars.
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber 125 Allocation of RAB's organizational insurance costs based on the staffing of this
program.
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 15 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
7000: FIXED ASSETS 1,725
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
1,725 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data. Customer satisfaction surveys will be generated
using this software provider as well.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 163,004
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 16 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.01 113 113$
1102 Project Coordinator 0.75 28,470 28,470
1103 Childcare Site Coordinator 2.00 64,480 64,480
1104 Childcare Site Aide 0.60 19,032 19,032
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 3.36 113$ 111,982$ 112,095$
Employee Benefits
Acct #Admin Direct Total
1201 5$ 3,718.00$ 3,723$
1202 1$ 908.00$ 909
1203 18$ 14,872.00$ 14,890
1204 ‐$ ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
24$ 19,498$ 19,522$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 7$ 6,943.00$ 6,950$
1302 2$ 1,624.00$ 1,626
1303 278$ 946$ 1,224
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
286$ 9,513.40$ 9,799.59$
423$ 140,993$ 141,416$
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2022‐2023 | 07/01/2022 ‐ 06/30/2023
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 17 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 384$
3002 150
3003 1,800
3004 ‐
3005 ‐
3006 250
3007 ‐
3008 ‐
3009 480
3010 2,000
3011 ‐
3012 ‐
5,064$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$
5000: SPECIAL EXPENSES
Acct #Amount
Child Care
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
FACILITIES/EQUIPMENT TOTAL:
Line Item Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 18 of 77
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 16,987.00$
6002 ‐
6003 ‐
6004 ‐
6005 125
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
17,112$
7000: FIXED ASSETS
Acct #Amount
7001 1,725$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
1,725$
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 165,317$
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 19 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment 0$
0$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports 165,317$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
165,317$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 ‐
8404 ‐
8405 ‐
‐$
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
MHSA ‐ Supervised Child Care
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
Grants (Specify)
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:165,317$
NET PROGRAM COST: ‐$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 20 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 141,416
Employee Salaries 112,095
1101 Data Analyst/Performance Analyst 113 Data Analyst/Performance Analyst: RAB will assign a partial allocation of the data
analyst's time to this project in order to develop the new digital tools the sites will
use. These tools include an online attendance system, which will have the added
capacity to track referrals for the family if they are interested. The data analyst will
also develop and assist the project coordinator in monitoring the customer
satisfaction surveys families complete after receiving services.
1102 Project Coordinator 28,470 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator 64,480 The Childcare Site Coordinator will be the FT staff member assigned to one of the
sites. The site coordinator will be responsible for overseeing the PT staff aide at the
site and also ensuring the project coordinator's instructions and recommendations
are carried out. A consistent FT site coordinator will help the sites build rapport
with returning families.
1104 Childcare Site Aide 19,032 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 19,522
1201 Retirement 3,723 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies
1202 Worker's Compensation 909 Worker's Compensation Insurance
1203 Health Insurance 14,890 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:9,800
1301 OASDI 6,950 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 1,626 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 1,224 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2022‐2023 | 07/01/2022 ‐ 06/30/2023
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 21 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 5,064
3001 Telecommunications 384 Cellphone service based on the FTE of the project coordinator. By providing the
project coordinator with program funded cell service, the project coordinator will
be able to more quickly respond to the needs of site coordinators, DPH/DBH staff,
and RAB senior management.
3002 Printing/Postage 150 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies 1,800 Program supplies are usually games, paper, crayons, markers, etc for the kids.
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 250 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 480 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 2,000 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 22 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 17,112
6001 Administrative Overhead 16,987 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added per DBH at 2,339 dollars.
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber 125 Allocation of RAB's organizational insurance costs based on the staffing of this
program.
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 23 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
7000: FIXED ASSETS 1,725
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
1,725 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data. Customer satisfaction surveys will be generated
using this software provider as well.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 165,317
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 24 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.01 100 100$
1102 Project Coordinator 0.75 29,110 29,110
1103 Childcare Site Coordinator 2.00 65,141 65,141
1104 Childcare Site Aide 0.60 19,344 19,344
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 3.36 100$ 113,595$ 113,695$
Employee Benefits
Acct #Admin Direct Total
1201 4$ 3,771.00$ 3,775$
1202 1$ 921.00$ 922
1203 16$ 15,081.00$ 15,097
1204 ‐$ ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
21$ 19,773$ 19,794$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 6$ 7,043.00$ 7,049$
1302 1$ 1,648.00$ 1,649
1303 278$ 946$ 1,224
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
285$ 9,637$ 9,923$
406$ 143,005$ 143,411$
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2023‐2024 | 07/01/2023 ‐ 06/30/2024
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 25 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 384$
3002 150
3003 1,800
3004 ‐
3005 ‐
3006 250
3007 ‐
3008 ‐
3009 480
3010 2,000
3011 ‐
3012 ‐
5,064$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$
Child Care
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
FACILITIES/EQUIPMENT TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 26 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 17,297.00$
6002 ‐
6003 ‐
6004 ‐
6005 125
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
17,422$
7000: FIXED ASSETS
Acct #Amount
7001 1,800$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
1,800$
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 167,697$
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 27 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment 0$
0$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports 167,697$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
167,697$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 ‐
8404 ‐
8405 ‐
‐$
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
MHSA ‐ Supervised Child Care
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
Grants (Specify)
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:167,697$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 28 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 143,411
Employee Salaries 113,695
1101 Data Analyst/Performance Analyst 100 Data Analyst/Performance Analyst: RAB will assign a partial allocation of the data
analyst's time to this project in order to develop the new digital tools the sites will
use. These tools include an online attendance system, which will have the added
capacity to track referrals for the family if they are interested. The data analyst will
also develop and assist the project coordinator in monitoring the customer
satisfaction surveys families complete after receiving services.
1102 Project Coordinator 29,110 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator 65,141 The Childcare Site Coordinator will be the FT staff member assigned to one of the
sites. The site coordinator will be responsible for overseeing the PT staff aide at the
site and also ensuring the project coordinator's instructions and recommendations
are carried out. A consistent FT site coordinator will help the sites build rapport
with returning families.
1104 Childcare Site Aide 19,344 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 19,794
1201 Retirement 3,775 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies
1202 Worker's Compensation 922 Worker's Compensation Insurance
1203 Health Insurance 15,097 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:9,923
1301 OASDI 7,049 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 1,649 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 1,224 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2023‐2024 | 07/01/2023 ‐ 06/30/2024
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 29 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 5,064
3001 Telecommunications 384 Cellphone service based on the FTE of the project coordinator. By providing the
project coordinator with program funded cell service, the project coordinator will
be able to more quickly respond to the needs of site coordinators, DPH/DBH staff,
and RAB senior management.
3002 Printing/Postage 150 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies 1,800 Program supplies are usually games, paper, crayons, markers, etc for the kids.
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 250 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 480 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 2,000 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 30 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 17,422
6001 Administrative Overhead 17,297 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added per DBH at 2,450 dollars.
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber 125 Allocation of RAB's organizational insurance costs based on the staffing of this
program.
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 31 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
7000: FIXED ASSETS 1,800
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
1,800 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data. Customer satisfaction surveys will be generated
using this software provider as well.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 167,697
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 32 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.01 100 100$
1102 Project Coordinator 0.75 29,446 29,446
1103 Childcare Site Coordinator 2.00 66,144 66,144
1104 Childcare Site Aide 0.60 19,656 19,656
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 3.36 100$ 115,246$ 115,346$
Employee Benefits
Acct #Admin Direct Total
1201 4$ 3,824.00$ 3,828$
1202 1$ 934.00$ 935
1203 16$ 15,295.00$ 15,311
1204 ‐$ ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
21$ 20,053$ 20,074$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 6$ 7,146.00$ 7,152$
1302 1$ 1,672.00$ 1,673
1303 278$ 946$ 1,224
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
285$ 9,764$ 10,050$
406$ 145,064$ 145,470$
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2024‐2025 | 07/01/2024 ‐ 06/30/2025
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 33 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 384$
3002 150
3003 1,800
3004 ‐
3005 ‐
3006 250
3007 ‐
3008 ‐
3009 480
3010 2,000
3011 ‐
3012 ‐
5,064$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$
Child Care
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Subscriptions & Memberships
Vehicle Maintenance
Other: Livescan, TB Test, Background Check
Other: Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
FACILITIES/EQUIPMENT TOTAL:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 34 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 17,461.00$
6002 ‐
6003 ‐
6004 ‐
6005 125
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
17,586$
7000: FIXED ASSETS
Acct #Amount
7001 1,800$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
1,800$
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 169,920$
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 35 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment (0)$
(0)$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports 169,920$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
169,920$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 ‐
8404 ‐
8405 ‐
‐$
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
MHSA ‐ Supervised Child Care
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
Grants (Specify)
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:169,920$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 36 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 145,470
Employee Salaries 115,346
1101 Data Analyst/Performance Analyst 100 Data Analyst/Performance Analyst: RAB will assign a partial allocation of the data
analyst's time to this project in order to develop the new digital tools the sites will
use. These tools include an online attendance system, which will have the added
capacity to track referrals for the family if they are interested. The data analyst will
also develop and assist the project coordinator in monitoring the customer
satisfaction surveys families complete after receiving services.
1102 Project Coordinator 29,446 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator 66,144 The Childcare Site Coordinator will be the FT staff member assigned to one of the
sites. The site coordinator will be responsible for overseeing the PT staff aide at the
site and also ensuring the project coordinator's instructions and recommendations
are carried out. A consistent FT site coordinator will help the sites build rapport
with returning families.
1104 Childcare Site Aide 19,656 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 20,074
1201 Retirement 3,828 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies
1202 Worker's Compensation 935 Worker's Compensation Insurance
1203 Health Insurance 15,311 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:10,050
1301 OASDI 7,152 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 1,673 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 1,224 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DBH Budget
FY 2024‐2025 | 07/01/2024 ‐ 06/30/2025
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 37 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 5,064
3001 Telecommunications 384 Cellphone service based on the FTE of the project coordinator. By providing the
project coordinator with program funded cell service, the project coordinator will
be able to more quickly respond to the needs of site coordinators, DPH/DBH staff,
and RAB senior management.
3002 Printing/Postage 150 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies 1,800 Program supplies are usually games, paper, crayons, markers, etc for the kids.
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 250 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Other: Livescan, TB Test, Background Check 480 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Other: Food 2,000 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 38 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 17,586
6001 Administrative Overhead 17,461 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added per DBH at 2,408 dollars.
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber 125 Allocation of RAB's organizational insurance costs based on the staffing of this
program.
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 39 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
7000: FIXED ASSETS 1,800
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
1,800 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data. Customer satisfaction surveys will be generated
using this software provider as well.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 169,920
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 40 of 77
DBH Budget (7/1/2020 to 6/30/2025)FY1 FY2 FY3 FY4 FY5
Employee Salaries & Benefits Expense Category
Employee Salaries
Data Analyst/Performance Analyst $750 $200 $113 $100 $100
Project Coordinator $28,236 $28,470 $28,470 $29,110 $29,446
Childcare Site Coordinator $62,920 $63,057 $64,480 $65,141 $66,144
Childcare Site Aide $18,233 $18,720 $19,032 $19,344 $19,656
Employee Salaries Total $110,139 $110,447 $112,095 $113,695 $115,346
Employee Benefits
Retirement $3,677 $3,670 $3,723 $3,775 $3,828
Worker's Compensation $893 $895 $909 $922 $935
Health Insurance $14,705 $14,677 $14,890 $15,097 $15,311
Accrued Time Off $0 $0 $0 $0 $0
Employee Benefits Total $19,275 $19,242 $19,522 $19,794 $20,074
Payrool Taxes & Expenses
OASDI $6,830 $6,848 $6,950 $7,049 $7,152
FICA/MEDICARE $1,598 $1,602 $1,626 $1,649 $1,673
SUI $1,224 $1,224 $1,224 $1,224 $1,224
Payrool Taxes & Expenses Total $9,651 $9,674 $9,800 $9,923 $10,050
Employee Salaries & Benefits Expense Category Total $139,065 $139,363 $141,416 $143,411 $145,470
Operating Expenses Category
Telecommunications $384 $384 $384 $384 $384
Printing/Postage $150 $150 $150 $150 $150
Office, Household & Program Supplies $1,800 $1,800 $1,800 $1,800 $1,800
Staff Mileage $250 $250 $250 $250 $250
Livescan, TB Test, Background Check $480 $480 $480 $480 $480
Food $2,000 $2,000 $2,000 $2,000 $2,000
Operating Expenses Category Total $5,064 $5,064 $5,064 $5,064 $5,064
Administrative Expense Category
Administrative Overhead $16,701 $16,727 $16,987 $17,297 $17,461
Insurance (Specify): General, Auto., Cyber $125 $125 $125 $125 $125
Administrative Expense Category Total $16,826 $16,852 $17,112 $17,422 $17,586
Fixed Assets Expense Category
Computer Equipment & Software: Apricot Software [Licenses] and 2 tablets $2,250 $1,725 $1,725 $1,725 $1,800
Fixed Assets Expense Category Total $2,250 $1,725 $1,725 $1,725 $1,800
Total Program Expenses $163,205 $163,004 $165,317 $167,622 $169,920
Exhibit B - SCR Budgets & Narratives
Page 41 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.00 ‐ ‐$
1102 Project Coordinator 0.05 1,882 1,882
1103 Childcare Site Coordinator 0.00 ‐ ‐
1104 Childcare Site Aide 0.46 13,874 13,874
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 0.51 ‐$ 15,756$ 15,756$
Employee Benefits
Acct #Admin Direct Total
1201 ‐$ 75.00$ 75$
1202 ‐$ 128.00$ 128
1203 ‐$ 300.00$ 300
1204 ‐$ ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
‐$ 503$ 503$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 ‐$ 976.00$ 976$
1302 ‐$ 228.00$ 228
1303 ‐$ 167$ 167
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
‐$ 1,371$ 1,371$
‐$ 17,630$ 17,630$
Employee Benefits Subtotal:
Description
1000: SALARIES & BENEFITS
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
OASDI
FICA/MEDICARE
SUI
PROGRAM EXPENSES
Other (Specify)
Other (Specify)
EMPLOYEE SALARIES & BENEFITS TOTAL:
Other (Specify)
Other (Specify)
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2020‐2021 | 07/01/2020 ‐ 06/30/2021
Description
Payroll Taxes & Expenses Subtotal:
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 42 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 ‐$
3002 25
3003 ‐
3004 ‐
3005 ‐
3006 25
3007 ‐
3008 ‐
3009 60
3010 250
3011 ‐
3012 ‐
360$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$
Staff Mileage
Subscriptions & Memberships
Clothing, Food, & Hygiene
Other (Specify)
Other (Specify)
Office, Household & Program Supplies
Utility Vouchers
Program Supplies ‐ Medical
Medication Supports
Household Items for Clients
Employment Support
Other (Specify)
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
FACILITIES/EQUIPMENT TOTAL:
OPERATING EXPENSES TOTAL:
Other (Specify)
Advertising
Rent/Lease Building
Building Maintenance
Education Support
Livescan, TB Test, Background Check
Staff Development & Training
Child Care
Rent/Lease Vehicles
Client Transportation & Support
Client Housing Support
Other (Specify)
Other (Specify)
Security
Utilities
Rent/Lease Equipment
Other: PM Laptop
Other (Specify)
Other (Specify)
Other (Specify)
Vehicle Maintenance
Line Item Description
Line Item Description
Line Item Description
DIRECT CLIENT CARE TOTAL
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 43 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 1,845.00$
6002 ‐
6003 ‐
6004 ‐
6005 ‐
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
1,845$
7000: FIXED ASSETS
Acct #Amount
7001 250$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
250$
Payroll Services
Computer Equipment & Software: Apricot Software [Licenses] and 2 tablets
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Insurance (Specify): General, Auto., Cyber
Other (Specify)
Other Assets over $500 with Lifespan of 2 Years +
Consultant (Network & Data Management)
20,085$ TOTAL PROGRAM EXPENSES
FIXED ASSETS EXPENSES TOTAL
ADMINISTRATIVE EXPENSES TOTAL
SPECIAL EXPENSES TOTAL:
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
External Audit
Professional Liability Insurance
Accounting/Bookkeeping
Line Item Description
Contractual/Consulting Services (Specify)
Translation Services
Administrative Overhead
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
HMIS (Health Management Information System)
Line Item Description
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Line Item Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 44 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment ‐$
‐$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports ‐$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
‐$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 20,085
8404 ‐
8405 ‐
20,085$
8200 ‐ REALIGNMENT
PROGRAM FUNDING SOURCES
TOTAL PROGRAM FUNDING SOURCES:20,085$
SUBSTANCE USE DISORDER FUNDS TOTAL
MEDI‐CAL FFP TOTAL
MHSA TOTAL
Line Item Description
Line Item Description
8100 ‐ SUBSTANCE USE DISORDER FUNDS
OTHER REVENUE TOTAL
Line Item Description
8400 ‐ OTHER REVENUE
DPH Funding Source
Other (Specify)
Other (Specify)
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Federal Financial Participation (FFP) %
MHSA Program Name
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
Line Item Description
REALIGNMENT TOTAL
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 45 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 17,630
Employee Salaries 15,756
1101 Data Analyst/Performance Analyst ‐
1102 Project Coordinator 1,882 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator ‐
1104 Childcare Site Aide 13,874 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 503
1201 Retirement 75 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies. FT employees
are eligible.
1202 Worker's Compensation 128 Worker's Compensation Insurance
1203 Health Insurance 300 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:1,371
1301 OASDI 976 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 228 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 167 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Reading and Beyond | DPH Budget
Supervised Childcare Services
FY 2020‐2021 | 07/01/2020 ‐ 06/30/2021
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 46 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 360
3001 Telecommunications ‐
3002 Printing/Postage 25 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies ‐
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 25 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 60 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 250 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other: PM Laptop ‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 47 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 1,845
6001 Administrative Overhead 1,845 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added to Admin per DBH in the amount of $47
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber ‐
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
7000: FIXED ASSETS 250
7001 Computer Equipment & Software: Apricot
Software [Licenses] and 2 tablets
250 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE:20,085
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 48 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.00 ‐$
1102 Project Coordinator 0.05 1,901 1,901
1103 Childcare Site Coordinator 0.00 ‐ ‐
1104 Childcare Site Aide 0.46 14,352 14,352
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 0.51 ‐$ 16,253$ 16,253$
Employee Benefits
Acct #Admin Direct Total
1201 ‐$ 76.00$ 76$
1202 ‐$ 132.00$ 132
1203 ‐$ 304.00$ 304
1204 ‐$ ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
‐$ 512$ 512$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 ‐$ 1,008.00$ 1,008$
1302 ‐$ 236.00$ 236
1303 ‐$ 167$ 167
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
‐$ 1,411$ 1,411$
‐$ 18,176$ 18,176$
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2021‐2022 | 07/01/2021 ‐ 06/30/2022
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 49 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 ‐$
3002 25$
3003 ‐$
3004 ‐$
3005 ‐$
3006 25$
3007 ‐$
3008 ‐$
3009 60$
3010 250$
3011 ‐$
3012 ‐$
360$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$ FACILITIES/EQUIPMENT TOTAL:
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Child Care
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 50 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 1,901.00$
6002 ‐
6003 ‐
6004 ‐
6005 ‐
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
1,901$
7000: FIXED ASSETS
Acct #Amount
7001 250$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
250$ FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 20,687$
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s)]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 51 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment 0$
0$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports ‐$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
‐$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 20,687
8404 ‐
8405 ‐
20,687$
DPH Funding Source
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:20,687$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 52 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 18,176
Employee Salaries 16,253
1101 Data Analyst/Performance Analyst ‐
1102 Project Coordinator 1,901 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator ‐
1104 Childcare Site Aide 14,352 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 512
1201 Retirement 76 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies. FT employees
are eligible.
1202 Worker's Compensation 132 Worker's Compensation Insurance
1203 Health Insurance 304 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:1,411
1301 OASDI 1,008 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 236 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 167 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2021‐2022 | 07/01/2021 ‐ 06/30/2022
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 53 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 360
3001 Telecommunications ‐
3002 Printing/Postage 25 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies ‐
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 25 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 60 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 250 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 54 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 1,901
6001 Administrative Overhead 1,901 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added to Admin per DBH in the amount of $48
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber ‐
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
7000: FIXED ASSETS 250
7001 Computer Equipment & Software: Apricot
Software [License for Site(s)]
250 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE:20,687
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 55 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.00 ‐ ‐ ‐$
1102 Project Coordinator 0.05 ‐ 1,929 1,929
1103 Childcare Site Coordinator 0.00 ‐ ‐ ‐
1104 Childcare Site Aide 0.46 ‐ 14,820 14,820
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 0.51 ‐$ 16,749$ 16,749$
Employee Benefits
Acct #Admin Direct Total
1201 ‐$ 77.00$ 77$
1202 ‐$ 136.00$ 136
1203 ‐$ 308.00$ 308
1204 ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
‐$ 521$ 521$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 ‐$ 1,038.00$ 1,038$
1302 ‐$ 243.00$ 243
1303 ‐$ 167$ 167
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
‐$ 1,448.00$ 1,448.00$
‐$ 18,718$ 18,718$
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2022‐2023 | 07/01/2022 ‐ 06/30/2023
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 56 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 ‐$
3002 25
3003 ‐
3004 ‐
3005 ‐
3006 25
3007 ‐
3008 ‐
3009 60
3010 250
3011 ‐
3012 ‐
360$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$ FACILITIES/EQUIPMENT TOTAL:
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Child Care
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 57 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 1,955.00$
6002 ‐
6003 ‐
6004 ‐
6005 ‐
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
1,955$
7000: FIXED ASSETS
Acct #Amount
7001 275$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
275$ FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 21,308$
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 58 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment 0$
0$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports ‐$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
‐$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 21,308
8404 ‐
8405 ‐
21,308$
DPH Funding Source
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:21,308$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 59 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 18,718
Employee Salaries 16,749
1101 Data Analyst/Performance Analyst ‐
1102 Project Coordinator 1,929 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator ‐
1104 Childcare Site Aide 14,820 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 521
1201 Retirement 77 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies. FT employees
are eligible.
1202 Worker's Compensation 136 Worker's Compensation Insurance
1203 Health Insurance 308 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:1,448
1301 OASDI 1,038 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 243 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 167 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2022‐2023 | 07/01/2022 ‐ 06/30/2023
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 60 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 360
3001 Telecommunications ‐
3002 Printing/Postage 25 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies ‐
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 25 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 60 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 250 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 61 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 1,955
6001 Administrative Overhead 1,955 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added to Admin per DBH in the amount of $48
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber ‐
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
7000: FIXED ASSETS 275
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
275 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE:21,308
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 62 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.00 ‐ ‐$
1102 Project Coordinator 0.05 1,953 1,953
1103 Childcare Site Coordinator 0.00 ‐ ‐
1104 Childcare Site Aide 0.46 14,947 14,947
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 0.51 ‐$ 16,900$ 16,900$
Employee Benefits
Acct #Admin Direct Total
1201 ‐$ 78.00$ 78$
1202 ‐$ 137.00$ 137
1203 ‐$ 313.00$ 313
1204 ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
‐$ 528$ 528$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 ‐$ 1,048.00$ 1,048$
1302 ‐$ 245.00$ 245
1303 ‐$ 167$ 167
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
‐$ 1,460$ 1,460$
‐$ 18,889$ 18,889$
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2023‐2024 | 07/01/2023 ‐ 06/30/2024
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 63 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 ‐$
3002 25
3003 ‐
3004 ‐
3005 ‐
3006 25
3007 ‐
3008 ‐
3009 60
3010 250
3011 ‐
3012 ‐
360$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$ FACILITIES/EQUIPMENT TOTAL:
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Child Care
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 64 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 1,973.00$
6002 ‐
6003 ‐
6004 ‐
6005 ‐
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
1,973$
7000: FIXED ASSETS
Acct #Amount
7001 275$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
275$ FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 21,497$
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 65 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment (0)$
(0)$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports ‐$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
‐$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 21,497
8404 ‐
8405 ‐
21,497$
DPH Funding Source
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:21,497$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 66 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 18,889
Employee Salaries 16,900
1101 Data Analyst/Performance Analyst ‐
1102 Project Coordinator 1,953 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator ‐
1104 Childcare Site Aide 14,947 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 528
1201 Retirement 78 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies. FT employees
are eligible.
1202 Worker's Compensation 137 Worker's Compensation Insurance
1203 Health Insurance 313 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:1,460
1301 OASDI 1,048 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 245 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 167 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2023‐2024 | 07/01/2023 ‐ 06/30/2024
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 67 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 360
3001 Telecommunications ‐
3002 Printing/Postage 25 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies ‐
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 25 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 60 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 250 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 68 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 1,973
6001 Administrative Overhead 1,973 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added to Admin per DBH in the amount of $49
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber ‐
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
7000: FIXED ASSETS 275
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
275 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE:21,497
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 69 of 77
Employee Salaries
Acct # Position FTE Admin Direct Total
1101 Data Analyst/Performance Analyst 0.00 ‐ ‐ ‐$
1102 Project Coordinator 0.05 ‐ 2,110 2,110
1103 Childcare Site Coordinator 0.00 ‐ ‐ ‐
1104 Childcare Site Aide 0.46 15,588 15,588
1105 ‐ ‐ ‐
1106 ‐ ‐ ‐
1107 ‐ ‐ ‐
1108 ‐ ‐ ‐
1109 ‐ ‐ ‐
1110 ‐ ‐ ‐
1111 ‐ ‐ ‐
1112 ‐ ‐ ‐
1113 ‐ ‐ ‐
1114 ‐ ‐ ‐
1115 ‐ ‐ ‐
1116 ‐ ‐ ‐
1117 ‐ ‐ ‐
1118 ‐ ‐ ‐
1119 ‐ ‐ ‐
1120 ‐ ‐ ‐
Personnel Salaries Subtotal 0.51 ‐$ 17,698$ 17,698$
Employee Benefits
Acct #Admin Direct Total
1201 ‐$ 84.00$ 84$
1202 ‐$ 143.00$ 143
1203 ‐$ 337.00$ 337
1204 ‐$ ‐
1205 ‐ ‐ ‐
1206 ‐ ‐ ‐
‐$ 564$ 564$
Payroll Taxes & Expenses:
Acct #Admin Direct Total
1301 ‐$ 1,097.00$ 1,097$
1302 ‐$ 257.00$ 257
1303 ‐$ 167$ 167
1304 ‐ ‐ ‐
1305 ‐ ‐ ‐
1306 ‐ ‐ ‐
‐$ 1,521$ 1,521$
‐$ 19,784$ 19,784$
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Taxes & Expenses Subtotal:
EMPLOYEE SALARIES & BENEFITS TOTAL:
FICA/MEDICARE
SUI
Retirement
Worker's Compensation
Health Insurance
Other (Specify)
Other (Specify)
Other (Specify)
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2024‐2025 | 07/01/2024 ‐ 06/30/2025
PROGRAM EXPENSES
1000: SALARIES & BENEFITS
Description
Employee Benefits Subtotal:
Description
OASDI
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 70 of 77
2000: CLIENT SUPPORT
Acct #Amount
2001 ‐$
2002 ‐
2003 ‐
2004 ‐
2005 ‐
2006 ‐
2007 ‐
2008 ‐
2009 ‐
2010 ‐
2011 ‐
2012 ‐
2013 ‐
2014 ‐
2015 ‐
2016 ‐
‐$
3000: OPERATING EXPENSES
Acct #Amount
3001 ‐$
3002 35
3003 ‐
3004 ‐
3005 ‐
3006 36
3007 ‐
3008 ‐
3009 75
3010 300
3011 ‐
3012 ‐
446$
4000: FACILITIES & EQUIPMENT
Acct #Amount
4001 ‐$
4002 ‐
4003 ‐
4004 ‐
4005 ‐
4006 ‐
4007 ‐
4008 ‐
4009 ‐
4010 ‐
‐$ FACILITIES/EQUIPMENT TOTAL:
Security
Utilities
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
OPERATING EXPENSES TOTAL:
Line Item Description
Building Maintenance
Rent/Lease Building
Rent/Lease Equipment
Rent/Lease Vehicles
Subscriptions & Memberships
Vehicle Maintenance
Livescan, TB Test, Background Check
Food
Other (Specify)
Other (Specify)
Telecommunications
Printing/Postage
Office, Household & Program Supplies
Advertising
Staff Development & Training
Staff Mileage
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
DIRECT CLIENT CARE TOTAL
Line Item Description
Household Items for Clients
Medication Supports
Program Supplies ‐ Medical
Utility Vouchers
Other (Specify)
Other (Specify)
Client Housing Support
Client Transportation & Support
Clothing, Food, & Hygiene
Education Support
Employment Support
Line Item Description
Child Care
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 71 of 77
5000: SPECIAL EXPENSES
Acct #Amount
5001 ‐$
5002 ‐
5003 ‐
5004 ‐
5005 ‐
5006 ‐
5007 ‐
5008 ‐
‐$
6000: ADMINISTRATIVE EXPENSES
Acct #Amount
6001 2,076.00$
6002 ‐
6003 ‐
6004 ‐
6005 ‐
6006 ‐
6007 ‐
6008 ‐
6009 ‐
6010 ‐
6011 ‐
6012 ‐
2,076$
7000: FIXED ASSETS
Acct #Amount
7001 300$
7002 ‐
7003 ‐
7004 ‐
7005 ‐
7006 ‐
7007 ‐
7008 ‐
300$ FIXED ASSETS EXPENSES TOTAL
TOTAL PROGRAM EXPENSES 22,606$
Assets over $5,000/unit (Specify)
Other (Specify)
Other (Specify)
Administrative Overhead
Professional Liability Insurance
Accounting/Bookkeeping
External Audit
Depreciation (Provider‐Owned Equipment to be Used for Program Purposes)
SPECIAL EXPENSES TOTAL:
Line Item Description
Line Item Description
Computer Equipment & Software: Apricot Software [License for Site(s) and PC]
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data
Furniture & Fixtures
Leasehold/Tenant/Building Improvements
Other Assets over $500 with Lifespan of 2 Years +
ADMINISTRATIVE EXPENSES TOTAL
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Payroll Services
Other (Specify)
Other (Specify)
Other (Specify)
Other (Specify)
Insurance (Specify): General, Auto., Cyber
Line Item Description
Consultant (Network & Data Management)
HMIS (Health Management Information System)
Contractual/Consulting Services (Specify)
Translation Services
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 72 of 77
Acct #Service Units Rate Amount
8001 Mental Health Services 0 ‐ ‐$
8002 Case Management 0 ‐ ‐
8003 Crisis Services 0 ‐ ‐
8004 Medication Support 0 ‐ ‐
8005 Collateral 0 ‐ ‐
8006 Plan Development 0 ‐ ‐
8007 Assessment 0 ‐ ‐
8008 Rehabilitation 0 ‐ ‐
0 ‐$
0%
‐
0%‐
‐$
Acct #Amount
8101 Drug Medi‐Cal ‐$
8102 SABG ‐$
‐$
Acct #Amount
8201 Realignment (0)$
(0)$
Acct #MHSA Component Amount
8301 CSS ‐ Community Services & Supports ‐$
8302 PEI ‐ Prevention & Early Intervention ‐
8303 INN ‐ Innovations ‐
8304 WET ‐ Workforce Education & Training ‐
8305 CFTN ‐ Capital Facilities & Technology ‐
‐$
Acct #Amount
8401 Client Fees ‐$
8402 Client Insurance ‐
8403 22,606
8404 ‐
8405 ‐
22,606$
DPH Funding Source
OTHER REVENUE TOTAL
TOTAL PROGRAM FUNDING SOURCES:22,606$
MHSA TOTAL
8400 ‐ OTHER REVENUE
Line Item Description
Other (Specify)
Other (Specify)
REALIGNMENT TOTAL
8300 ‐ MENTAL HEALTH SERVICE ACT (MHSA)
MHSA Program Name
Federal Financial Participation (FFP) %
MEDI‐CAL FFP TOTAL
8100 ‐ SUBSTANCE USE DISORDER FUNDS
Line Item Description
SUBSTANCE USE DISORDER FUNDS TOTAL
8200 ‐ REALIGNMENT
PROGRAM FUNDING SOURCES
8000 ‐ SHORT/DOYLE MEDI‐CAL (FEDERAL FINANCIAL PARTICIPATION)
Line Item Description
Estimated Specialty Mental Health Services Billing Totals:
Estimated % of Clients who are Medi‐Cal Beneficiaries
Estimated Total Cost of Specialty Mental Health Services Provided to Medi‐Cal Beneficiaries
Line Item Description
Fresno County Department of Behavioral Health Contract Budget Template Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 73 of 77
Budget Narrative
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000: SALARIES & BENEFITS 19,784
Employee Salaries 17,698
1101 Data Analyst/Performance Analyst ‐
1102 Project Coordinator 2,110 Project Coordinator: RAB will allocate a project coordinator to this program. The
project coordinator will be responsible for the supervision of all program staff,
including the site coordinator and part‐time staff. The project coordinator will also
be available to meet with DBH/DPH staff in order to ensure that the sites are
assisting the departments in satisfactorily serving the departments' clients. The
project coordinator will also be allocating most of his or her time to direct service
by supervising children at either of the sites.
1103 Childcare Site Coordinator ‐
1104 Childcare Site Aide 15,588 The PT site aide will be allocated to either site depending on site needs. PT staff will
work during hours where the sites are expected to be busier or when the
departments have requested extra coverage.
1105 0 ‐
1106 0 ‐
1107 0 ‐
1108 0 ‐
1109 0 ‐
1110 0 ‐
1111 0 ‐
1112 0 ‐
1113 0 ‐
1114 0 ‐
1115 0 ‐
1116 0 ‐
1117 0 ‐
1118 0 ‐
1119 0 ‐
1120 0 ‐
Employee Benefits 564
1201 Retirement 84 Reading and Beyond provides a 4% match to employee 401k contributions as part
of the organization's compensation/benefit and retention strategies. FT employees
are eligible.
1202 Worker's Compensation 143 Worker's Compensation Insurance
1203 Health Insurance 337 An estimate of health insurance coverage for the staff assigned to the grant.
1204 Other (Specify)‐
1205 Other (Specify)‐
1206 Other (Specify)‐
Payroll Taxes & Expenses:1,521
1301 OASDI 1,097 OASDI cost is estimated at 6.2% x total salary
1302 FICA/MEDICARE 257 FICA/Medicare cost is estimated at 1.45% x total salary
1303 SUI 167 SUI cost is estimated at 1st $7,000 x 6.8%
1304 Other (Specify)‐
1305 Other (Specify)‐
1306 Other (Specify)‐
Supervised Childcare Services
Reading and Beyond | DPH Budget
FY 2024‐2025 | 07/01/2024 ‐ 06/30/2025
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 74 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
2000: CLIENT SUPPORT ‐
2001 Child Care ‐
2002 Client Housing Support ‐
2003 Client Transportation & Support ‐
2004 Clothing, Food, & Hygiene ‐
2005 Education Support ‐
2006 Employment Support ‐
2007 Household Items for Clients ‐
2008 Medication Supports ‐
2009 Program Supplies ‐ Medical ‐
2010 Utility Vouchers ‐
2011 Other (Specify)‐
2012 Other (Specify)‐
2013 Other (Specify)‐
2014 Other (Specify)‐
2015 Other (Specify)‐
2016 Other (Specify)‐
3000: OPERATING EXPENSES 446
3001 Telecommunications ‐
3002 Printing/Postage 35 Printing/Reproduction: The allocation in this category reflects the usage of the RAB
headquarter office printer/scanner/copier for the data analyst/performance and
project coordinator.
3003 Office, Household & Program Supplies ‐
3004 Advertising ‐
3005 Staff Development & Training ‐ Training will be provided in‐house by Project Coordinator expensed under their
salary at Zero cost under this line item
3006 Staff Mileage 36 Staff Mileage/Vehicle Maintenance: The allocation represents occasional travel by
the data analyst/performance analyst and project coordinator in support of the
program. Examples of this type of travel include periodic visits to the staff at their
sites and attending meetings with department analysts and managers. The project
coordinator will also be responsible for transporting program supplies. The
allocation for this category also represents staff travel to offices in order to ensure
coverage, the project manager traveling to department sites and RAB's
headquarters in order to oversee the program, as well as travel to meetings and
events related to the program.
3007 Subscriptions & Memberships ‐
3008 Vehicle Maintenance ‐
3009 Livescan, TB Test, Background Check 75 Other ‐ (Livescan, TB Test. Background check): RAB conducts several checks and
tests for all newly hired employees. These include fingerprinting / Livescan, a test
for TB, and a background check to confirm employment history and education.
3010 Food 300 Nutritious snacks and clean water will be provided to children at the sites. This will
lead to increased customer satisfaction and ensure children and families wish to
return to the sites.
3011 Other (Specify)‐
3012 Other (Specify)‐
4000: FACILITIES & EQUIPMENT ‐
4001 Building Maintenance ‐
4002 Rent/Lease Building ‐
4003 Rent/Lease Equipment ‐
4004 Rent/Lease Vehicles ‐
4005 Security ‐
4006 Utilities ‐
4007 Other (Specify)‐
4008 Other (Specify)‐
4009 Other (Specify)‐
4010 Other (Specify)‐
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 75 of 77
ACCT #LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
5000: SPECIAL EXPENSES ‐
5001 Consultant (Network & Data Management)‐
5002 HMIS (Health Management Information
System)
‐
5003 Contractual/Consulting Services (Specify)‐
5004 Translation Services ‐
5005 Other (Specify)‐
5006 Other (Specify)‐
5007 Other (Specify)‐
5008 Other (Specify)‐
6000: ADMINISTRATIVE EXPENSES 2,076
6001 Administrative Overhead 2,076 Administrative Overhead (Indirect): RAB's 10% indirect rate provides for the salaries
of administrative staff in the following departments: Finance,
Information/Technology, and Human Resources. These staff are responsible for
processing payroll, invoicing for contracts and grants, providing and maintaining the
equipment used for this program, and the hiring and management oversight of
employees. Accrued time off added to Admin per DBH in the amount of $53
6002 Professional Liability Insurance ‐
6003 Accounting/Bookkeeping ‐
6004 External Audit ‐
6005 Insurance (Specify): General, Auto., Cyber ‐
6006 Payroll Services ‐
6007 Depreciation (Provider‐Owned Equipment to
be Used for Program Purposes)
‐
6008 Other (Specify)‐
6009 Other (Specify)‐
6010 Other (Specify)‐
6011 Other (Specify)‐
6012 Other (Specify)‐
7000: FIXED ASSETS 300
7001 Computer Equipment & Software: Apricot
Software [License for Site(s) and PC]
300 RAB will purchase three licenses from Social Solutions (Apricot) in order for one
login per site to track attendance and referrals and also for the project coordinator
to oversee the program's data.
7002 Copiers, Cell Phones, Tablets, Devices to
Contain HIPAA Data
‐
7003 Furniture & Fixtures ‐
7004 Leasehold/Tenant/Building Improvements ‐
7005 Other Assets over $500 with Lifespan of 2
Years +
‐
7006 Assets over $5,000/unit (Specify)‐
7007 Other (Specify)‐
7008 Other (Specify)‐
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE:22,606
Fresno County Department of Behavioral Health Contract Budget Narrative Revised 2/7/2020
Exhibit B - SCR Budgets & Narratives
Page 76 of 77
DPH Budget (7/1/2020 to 6/30/2025)FY1 FY2 FY3 FY4 FY5
Employee Salaries & Benefits Expense Category
Employee Salaries
Data Analyst/Performance Analyst $0 $0 $0 $0 $0
Project Coordinator $1,882 $1,901 $1,929 $1,953 $2,110
Childcare Site Coordinator $0 $0 $0 $0 $0
Childcare Site Aide $13,874 $14,352 $14,820 $14,947 $15,588
Employee Salaries Total $15,756 $16,253 $16,749 $16,900 $17,698
Employee Benefits
Retirement $75 $76 $77 $78 $84
Worker's Compensation $128 $132 $136 $137 $143
Health Insurance $300 $304 $308 $313 $337
Accrued Time Off $0 $0 $0 $0 $0
Employee Benefits Total $503 $512 $521 $528 $564
Payrool Taxes & Expenses
OASDI $976 $1,008 $1,038 $1,048 $1,097
FICA/MEDICARE $228 $236 $243 $245 $257
SUI $167 $167 $167 $167 $167
Payrool Taxes & Expenses Total $1,371 $1,411 $1,448 $1,460 $1,521
Employee Salaries & Benefits Expense Category Total $17,630 $18,176 $18,718 $18,889 $19,784
Operating Expenses Category
Telecommunications $0 $0 $0 $0 $0
Printing/Postage $25 $25 $25 $25 $35
Office, Household & Program Supplies $0 $0 $0 $0 $0
Staff Mileage $25 $25 $25 $25 $36
Livescan, TB Test, Background Check $60 $60 $60 $60 $75
Food $250 $250 $250 $250 $300
Operating Expenses Category Total $360 $360 $360 $360 $446
Administrative Expense Category
Administrative Overhead $1,845 $1,901 $1,955 $1,973 $2,076
Insurance (Specify): General, Auto., Cyber $0 $0 $0 $0 $0
Administrative Expense Category Total $1,845 $1,901 $1,955 $1,973 $2,076
Fixed Assets Expense Category
Computer Equipment & Software: Apricot Software [Licenses] and 2 tablets $250 $250 $275 $275 $300
Fixed Assets Expense Category Total $250 $250 $275 $275 $300
Total Program Expenses $20,085 $20,687 $21,308 $21,497 $22,606
Exhibit B - SCR Budgets & Narratives
Page 77 of 77
Exhibit Notice of Child Abuse
Reporting Acknowledgement Form
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and CONTRACTOR
related to the provision of Services, require that the
undersigned report all known or suspected child abuse or neglect to one or more of the
agencies set forth in Penal Code (PC) section (§) 11165.9.
For purposes of the und
a child by another person, sexual abuse as defined in PC §11165.1, neglect as defined
in PC §11165.2, willful cruelty or unjustifiable punishment as defined in PC §11165.3,
and unlawful corporal punishment or injury as defined in PC §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the
victim of child abuse or neglect. (PC §11166.) The child abuse report shall be made to
any police d department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department
For purposes
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child
does not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse.
(PC §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
SIGNATURE _____________________________ DATE ______________________
Exhibit D - Certification Regarding Debarment, Suspension,
and Other Responsibility Matters
Exhibit D - Certification Regarding Debarment, Suspension,
and Other Responsibility Matters
Exhibit E - Disclosure of Ownership & Control Interest Statement
Whoever knowingly and willfully makes or causes to be made a false statement or representation of this statement, may be
prosecuted under applicable federal or state laws. In addition, knowingly and willfully failing to fully and accurately disclose the
information requested may result in denial of a request to participate or where the entity already participates, a termination of
its agreement or contract with the agency, as appropriate.
Exhibit E - Disclosure of Ownership & Control Interest Statement
Exhibit G - Protocol for Completion of Incident Report | Page 1 of 7
Exhibit G - Protocol for Completion of Incident Report | Page 2 of 7
Exhibit G - Protocol for Completion of Incident Report | Page 3 of 7
Exhibit G - Protocol for Completion of Incident Report | Page 4 of 7
Exhibit G - Protocol for Completion of Incident Report | Page 5 of 7
Exhibit G - Protocol for Completion of Incident Report | Page 6 of 7
Exhibit G - Protocol for Completion of Incident Report | Page 7 of 7
Exhibit H – Program Services Outcomes
Page 1 of 1
PROGRAM SERVICE OUTCOMES
Reporting Requirements
Closely monitor the utilization of the services provided at each site, including, but not limited
to:
Number of children supervised on an hourly, daily, weekly and monthly basis;
Demographic breakdown of children supervised;
Number of children turned away due to capacity limitations;
And referring clinician.
Closely monitor the success of the services provided, including, but not limited to:
parent/guardian satisfaction;
clinician satisfaction;
And any additional data showing bidder’s progress with meeting objectives.
All data collected will be submitted to the County in monthly reports. Contractor will work
closely with the County to analyze the data and make necessary adjustments to service
delivery and reporting requirements before the start of each new fiscal year.
Annual and monthly reports requested by the County and utilized by the Contractor to
measure program goals/success are to be developed by the County and Contractor and
approved by the Department of Behavioral Health (DBH) Director or designee.
Additional program outcomes developed by Contractor will be established and approved by
DBH prior to commencement of program operations.
Exhibit G - Fresno County M Compliance Plan and Code of Conduct | Page 1 of 3
Exhibit G - Fresno County M Compliance Plan and Code of Conduct | Page 2 of 3
Exhibit G - Fresno County M Compliance Plan and Code of Conduct | Page 3 of 3
Exhibit K - Self-Dealing Transaction Disclosure Form
Exhibit K - Self-Dealing Transaction Disclosure Form