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Home My WebLink About32118Agreement No. 15-240· AGREEMENT 1 2 3 THIS AGREEMENT is made and entered into this 16th day of June, 2015, by and 4 between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter 5 referred to as "COUNTY", and Boys and Girls Clubs of Fresno County, a Private Non-Profit 6 Corporation, whose address is 5130 East Clinton Way, Fresno, CA, 93727, hereinafter referred to 7 as "CONTRACTOR". 8 WI T N E S S E T H: 9 WHEREAS, COUNTY is a recipient of one-time State of California Community 10 Recidivism Reduction Grant (CRRG) monies to fund community recidivism and crime reduction 11 services as defined in California Penal Code Section 1233.10 and that include, but are not limited 12 to, delinquency prevention, homelessness prevention, and reentry services; and 13 WHEREAS, CONTRACTOR is qualified and willing to provide such services pursuant 14 to the terms and conditions of this Agreement. 15 NOW, THEREFORE, in consideration of their mutual promises, covenants and 16 conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as 17 follows: 18 1. SERVICES 19 A. CONTRACTOR shall perform all services and fulfill all responsibilities as 20 specified in Exhibit "A", COUNTY'S Request for Proposal No. 952-5330 and Addendum No. One 21 (1) thereto, (collectively, the "Revised RFP") and Exhibit "B", CONTRACTOR'S Response to said 22 Revised RFP dated February 25, 2015 ("Response"), both of which are attached hereto and 23 incorporated herein by reference. 24 B. _CONTRACTOR shall provide COUNTY monthly service activity reports in 25 a format agreed upon by COUNTY and CONTRACTOR. 26 2. TERM 27 This Agreement shall become effective on July 1, 2015 and shall terminate on 28 June 30, 2016. -1- 1 2 3. TERMINATION A Non-Allocation of Funds -The terms of this Agreement, and the services to 3 be provided thereunder, are contingent on the approval of funds by the appropriating government 4 agency. Should sufficient funds not be allocated, the services provided may be modified, or this 5 Agreement terminated, at any time by giving the CONTRACTOR thirty (30) days advance written 6 notice. 7 B. Breach of Contract -The COUNTY may immediately suspend or terminate 8 this Agreement in whole or in part, where in the determination of the COUNTY there is: 9 1) An illegal or improper use of funds; 1 0 2) A failure to comply with any term of this Agreement; 11 12 COUNTY; 13 14 3) A substantially incorrect or incomplete report submitted to the 4) Improperly performed service. In no event shall any payment by the COUNTY constitute a waiver by the COUNTY 15 of any breach of this Agreement or any default which may then exist on the part of the 16 CONTRACTOR. Neither shall such payment impair or prejudice any remedy available to the 17 COUNTY with respect to the breach or default. The COUNTY shall have the right to demand of 18 the CONTRACTOR the repayment to the COUNTY of any funds disbursed to the CONTRACTOR 19 under this Agreement, which in the judgment of the COUNTY were not expended in accordance 20 with the terms of this Agreement. The CONTRACTOR shall promptly refund any such funds upon 21 demand. 22 C. Without Cause -Under circumstances other than those set forth above, 23 this Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written 24 notice of an intention to terminate to CONTRACTOR. 25 4. COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR and 26 CONTRACTOR agrees to receive compensation as follows: Four Thousand One Hundred Sixty- 27 Six Dollars and Sixty-Seven Cents ($4, 166.67) each month upon submission of monthly activity 28 reports as described in Exhibit B. CONTRACTOR shall submit monthly invoices to the County of -2- 1 Fresno Administrative Office at 2280 Tulare Street, Room 304, Fresno, CA 93721. 2 In no event shall services performed under this Agreement be in excess of 3 Fifty Thousand Dollars ($50,000) during the term of this Agreement. It is understood that all 4 expenses incidental to CONTRACTOR'S performance of services under this Agreement shall 5 be borne by CONTRACTOR. COUNTY shall remit payment for services within thirty (30) days 6 of receipt of service activity report as described in Exhibit B and service invoice. 7 5. INDEPENDENT CONTRACTOR: In performance of the work, duties and 8 obligations assumed by CONTRACTOR under this Agreement, it is mutually understood and 9 agreed that CONTRACTOR, including any and all of the CONTRACTOR'S officers, agents, and 1 0 employees will at all times be acting and performing as an independent contractor, and shall act in 11 an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or 12 associate of the COUNTY. Furthermore, COUNTY shall have no right to control or supervise or 13 direct the manner or method by which CONTRACTOR shall perform its work and function. 14 However, COUNTY shall retain the right to administer this Agreement so as to verify that 15 CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof. 16 CONTRACTOR and COUNTY shall comply with all applicable provisions of 17 law and the rules and regulations, if any, of governmental authorities having jurisdiction over 18 matters the subject thereof. 19 Because of its status as an independent contractor, CONTRACTOR shall have 20 absolutely no right to employment rights and benefits available to COUNTY employees. 21 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its 22 employees all legally-required employee benefits. In addition, CONTRACTOR shall be solely 23 responsible and save COUNTY harmless from all matters relating to payment of 24 CONTRACTOR'S employees, including compliance with Social Security withholding and all other 25 regulations governing such matters. It is acknowledged that during the term of this Agreement, 26 CONTRACTOR may be providing services to others unrelated to the COUNTY or to this 27 Agreement. 28 6. MODIFICATION: Any matters of this Agreement may be modified from time -3- 1 to time by the written consent of all the parties without, in any way, affecting the remainder. 2 8. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this 3 Agreement nor their rights or duties under this Agreement without the prior written consent of the 4 other party. 5 9. HOLD HARMLESS: CONTRACTOR agrees to indemnify, save, hold 6 harmless, and at COUNTY'S request, defend the COUNTY, its officers, agents, and employees 7 from any and all costs and expenses, damages, liabilities, claims, and losses occurring or 8 resulting to COUNTY in connection with the performance, or failure to perform, by 9 CONTRACTOR, its officers, agents, or employees under this Agreement, and from any and all 10 costs and expenses, damages, liabilities, claims, and losses occurring or resulting to any person, 11 firm, or corporation who may be injured or damaged by the performance, or failure to perform, 12 of CONTRACTOR, its officers, agents, or employees under this Agreement. 13 10. INSURANCE 14 Without limiting the COUNTY's right to obtain indemnification from 15 CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full 16 force and effect, the following insurance policies or a program of self-insurance,· including but not 17 limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the 18 term of the Agreement: 19 A Commercial General Liability 20 Commercial General Liability Insurance with limits of not less than One 21 Million Dollars ($1 ,000,000) per occurrence and an annual aggregate of Two Million Dollars 22 ($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require 23 specific coverages including completed operations, products liability, contractual liability, 24 Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed 25 necessary because of the nature of this contract. 26 B. Automobile Liability 27 28 Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred -4- 1 Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty 2 Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred 3 Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used 4 in connection with this Agreement. 5 C. Professional Liability 6 If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., 7 L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less 8 than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) 9 annual aggregate. 10 D. Worker's Compensation 11 A policy of Worker's Compensation insurance as may be required by the 12 California Labor Code. 13 CONTRACTOR shall obtain endorsements to the Commercial General Liability 14 insurance naming the County of Fresno, its officers, agents, and employees, individually and 15 collectively, as additional insured, but only insofar as the operations under this Agreement are 16 concerned. Such coverage for additional insured shall apply as primary insurance and any other 17 insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be 18 excess only and not contributing with insurance provided under CONTRACTOR's policies herein. 19 This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance 20 written notice given to COUNTY. 21 Within Thirty (30) days from the date CONTRACTOR signs and executes this 22 Agreement, CONTRACTOR shall provide certificates of insurance and endorsement as stated 23 above for all of the foregoing policies, as required herein, to the County of Fresno, (Name and 24 Address of the official who will administer this contract), stating that such insurance coverage have 25 been obtained and are in full force; that the County of Fresno, its officers, agents and employees 26 will not be responsible for any premiums on the policies; that such Commercial General Liability 27 insurance names the County of Fresno, its officers, agents and employees, individually and 28 collectively, as additional insured, but only insofar as the operations under this Agreement are -5- 1 concerned; that such coverage for additional insured shall apply as primary insurance and any 2 other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees, 3 shall be excess only and not contributing with insurance provided under CONTRACTOR's policies 4 herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) 5 days advance, written notice given to COUNTY. 6 In the event CONTRACTOR fails to keep in effect at all times insurance 7 coverage as herein provided, the COUNTY may, in addition to other remedies it may have, 8 suspend or terminate this Agreement upon the occurrence of such event. 9 All policies shall be issued by admitted insurers licensed to do business in the 10 State of California, and such insurance shall be purchased from companies possessing a current 11 A.M. Best, Inc. rating of A FSC VII or better. 12 11. AUDITS AND INSPECTIONS: The CONTRACTOR shall at any time during 13 business hours, and as often as the COUNTY may deem necessary, make available to the 14 COUNTY for examination all of its records and data with respect to the matters covered by this 15 Agreement. The CONTRACTOR shall, upon request by the COUNTY, permit the COUNTY to 16 audit and inspect all of such records and data necessary to ensure CONTRACTOR'S compliance 17 with the terms of this Agreement. 18 If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR 19 shall be subject to the examination and audit of the Auditor General for a period of three (3) years 20 after final payment under contract (Government Code Section 8546.7). 21 11. NOTICES: The persons and their addresses having authority to give and 22 receive notices under this Agreement include the following: 23 24 25 26 27 COUNTY COUNTY OF FRESNO Countv Administrative Office 2280 Tulare Street. Room 304 Fresno, CA 93721 CONTRACTOR BOYS & GIRLS CLUBS OF FRESNO COUNTY 540 North Auausta Fresno. CA 93701 Any and all notices between the COUNTY and the CONTRACTOR provided for or permitted under this Agreement or by law shall be in writing and shall be deemed duly 28 -6- 1 served when personally delivered to one of the parties, or in lieu of such personal services, when 2 deposited in the United States Mail, postage prepaid, addressed to such party. 3 12. GOVERNING LAW: Venue for any action arising out of or related to this 4 Agreement shall only be in Fresno County, California. 5 The rights and obligations of the parties and all interpretation and performance 6 of this Agreement shall be governed in all respects by the laws of the State of California. 7 13. DISCLOSURE OF SELF-DEALING TRANSACTIONS 8 This provision is only applicable if the CONTRACTOR is operating as a 9 corporation (a for-profit or non-profit corporation) or if during the term of the agreement, the 10 CONTRACTOR changes its status to operate as a corporation. 11 14. Members of the CONTRACTOR's Board of Directors shall disclose any self- 12 dealing transactions that they are a party to while CONTRACTOR is providing goods or 13 performing services under this agreement. A self-dealing transaction shall mean a transaction 14 to which the CONTRACTOR is a party and in which one or more of its directors has a material 15 financial interest. Members of the Board of Directors shall disclose any self-dealing 16 transactions that they are a party to by completing and signing a Self-Dealing Transaction 17 Disclosure Form, attached hereto as Exhibit C and incorporated herein by reference, and 18 submitting it to the COUNTY prior to commencing with the self-dealing transaction or 19 immediately thereafter. 20 15. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement 21 between the CONTRACTOR and COUNTY with respect to the subject matter hereof and 22 supersedes all previous Agreement negotiations, proposals, commitments, writings, 23 advertisements, publications, and understandings of any nature whatsoever unless expressly 24 included in this Agreement. In the event of any inconsistency in interpreting the documents 25 comprising this Agreement, the inconsistency shall be resolved by giving precedence in the 26 following order of priority: (1) the text of this Agreement (excluding COUNTY's Revised RFP and 27 CONTRACTOR's Response); (2) COUNTY's Revised RFP; and (3) CONTRACTOR's Response. 28 -7- 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as 2 of the day and year first hereinabove written. 3 4 5 61~~~~~~~~»~i~~· ~~ ATTEST: 7 8 ~~~~~~~~~-=~+-~~~~~~ 9 10 DATE: 11 12 13 14 APPROVED AS TO LEGAL FORM 15 16 17 FOR ACCOUNTING USE ONLY: 18 19 ORG No.: Account No.: Requisition No.: 20 FCMC 06/11 DOCUMENTS 21 22 23 24 25 26 27 28 3451 7295 1201500009 -8- BERNICE E. SEIDEL, Clerk Board of Supervisors By ~Sf)Jy-... ~ sb<>.p Deputy ----. ------~-----~----- . - -- ---~-------·------- ____ _...- APPROri!:D AS T<f1'CCOUNTING FORM d;1;0L~ l L/ur~ Auditor-Controller/Treasurer-Tax Collector EXHIBIT A COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT Issue Date: January 26, 2015 Closing Date: FEBRUARY 25, 2015 Proposal will be considered LATE when the official Purchasing time clock reads 2:00P.M. Questions regarding this RFP should be directed to: Carolyn Flores, phone (559) 600-7110, e-mail countvpurchasing@co.fresno.ca.us, or fax (559) 600-7126. Check County of Fresno Purchasing's Open Solicitations website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx for RFP documents and changes. Please submit all Proposals to: County of Fresno -Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno, CA 93702-4599 BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATIACHED PROPOSAL SCHEDULE AT THE PRICES AND TERMS STATED, SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S)" ATIACHED. COMPANY ADDRESS CITY STATE ZIP CODE TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS SIGNED BY PRINT NAME TITLE PD-040 (01115) Proposal No. 952-5330 COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTS FOR PROPOSALS (RFP'S) AND REQUESTS FOR QUOTATIONS (RFQ'S) Note: the reference to "bids" in the following paragraphs applies to RFP's and RFQ's GENERAL CONDITIONS By submitting a bid the bidder agrees to the following conditions. These conditions will apply to all subsequent purchases based on this bid. 1. BID PREPARATION: A) All prices and notations must be typed or written in ink. No erasures permitted. Errors may be crossed out, initialed and corrections printed in ink by person signing bid. B) Brand Names: Brand names and numbers when given are for reference. Equal items will be considered, provided the offer clearly describes the article and how it differs from that specified. In the absence of such information it shall be understood the offering is exacUy as specified. C) Stale brand or make of each item. If bidding on other than specified, stale make, model and brand being bid and attach supporting literature/specifications to the bid. D) Bid on each item separately. Prices should be slated in units specified herein. All applicable charges must be quoted; charges on invoice not quoted herein will be disallowed. E) Time of delivery is a part of the consideration and must be stated in definite terms and must be adhered to. F.O.B. Point shall be destination or freight charges must be stated. F) All bids must be dated and signed with the firm's name and by an authorized officer or employee. G) Unless otherwise noted, prices shall be firm for one hundred eighty (180) days after closing date of bid. 2. SUBMITTING BIDS: A) Each bid must be submitted on forms provided in a sealed envelope/package with bid number and closing dale and time on the outside of the envelope/package. B) Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to their meaning, the bidder shall notify the Buyer in writing at once. The County shall not be held responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing slated within this document All addenda issued shall be in writing, duly issued by Purchasing and incorporated into the contract. C) ISSUING AGENT/AUTHORIZED CONTACT: This RFPIRFQ has been issued by County of Fresno, Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFPIRFQ, its content, and all issues concerning it. All communication regarding this RFP/RFQ shall be directed to an authorized representative of County Purchasing. The specific buyer managing this RFP/RFQ is identified on the cover page, along with 3. 4. his or her telephone number, and he or she should be the primary point of contact for discussions or information pertaining to the RFPIRFQ. Contact with any other County representative, including elected officials, for the purpose of discussing this RFPIRFQ, its content, or any other issue concerning it, is prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having unauthorized contact (verbally or in writing) with such other County representatives, may constitute grounds for rejection by Purchasing of the vendor's quotation. The above staled restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in the event that a vendor initiates a formal protest against the RFPIRFQ, such vendor may contact the appropriate individual, or individuals who are managing that protest as outlined in the County's established protest procedures. All such contact must be in accordance with the sequence set forth under the protest procedures. Second, in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board. D) Bids received after the closing time will NOT be considered. E) Bidders are to bid what is specified or requested first. If unable to or unwilling to, bidder may bid alternative or option, indicating all advantages, disadvantages and their associated cost FAILURE TO BID: A) If not bidding, return bid sheet and state reason for no bid or your name may be removed from mailing list. TAXES, CHARGES AND EXTRAS: A) County of Fresno is subject to California sales and/or use tax (8.225% ). Please indicate as a separate line item if applicable. B) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K. C) County is exemplfrom Federal Transportation Tax. Exemption certificate is not required where shipping papers show consignee as County of Fresno. D) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid. 1A Proposal No. 952-5330 5. W.!d-REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION & CALIFORNIA FORM 590 WITHHOLDING EXEMPTION CERTIFICATE: Upon award of bid, the vendor shall submit to County Purchasing, a completed IRS Form W-9 -Request for Taxpayer Identification Number and Certification and a California Form 590 Withholding Exemption Certificate if not currenOy a County of Fresno approved vendor. 6. AWARDS: A} Award(s} will be made to the most responsive responsible bidder; however, the Fresno County Local Vendor Preference and/or the Disabled Veteran Business Enterprise Preference shall take precedence when applicable. Said Preferences apply only to Request for Quotations for materials, equipment and/or supplies only (no services}; the preference do not apply to Request for Proposals. RFQ evaluations will include such things as life-cycle cost, availability, delivery costs and whose product and/or service is deemed to be in the best interest of the County. The County shall be the sole judge in making such determination. B) Unless bidder gives notice of aU-or-none award in bid, County may accept any item, group of items or on the basis of total bid. C) The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. D) Award Notices are tentative: Acceptance of an offer made in response to this RFP/RFQ shall occur only upon execution of an agreement by both parties or issuance of a valid written Purchase Order by Fresno County Purchasing. E) After award, all bids shall be open to public inspection. The County assumes no responsibility for the confidentiality of information offered in a bid. 7. TIEBIDS: All other factors being equal, the contract shall be awarded to the Fresno County vendor or, if neither or both are Fresno County vendors, it may be awarded by the flip of a coin in the presence of witnesses or the entire bid may be rejected and re-bid .If the General Requirements of the RFQ state that they are applicable, the provisions of the Fresno County Local Vendor Preference shall take priority over this paragraph. 8. PATENT INDEMNITY: The vendor shall hold the County, its officers, agents and employees, harmless from liability of any nature or kind, including costs and expenses, for infringement or use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with this bid. 9. SAMPLES: Samples, when required, must be furnished and delivered free and, if not destroyed by tests, will upon written request (within thirty (30} days of bid closing date} be returned at the bidder's expense. In the absence of such notification, County shall have the right to dispose of the samples in whatever manner it deems appropriate. 10. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT: A} In case of default by vendor, the County may procure the articles or service from another source and may recover the cost difference and related expenses occasioned thereby from any unpaid balance due the vendor or by proceeding against performance bond of the vendor, if any, or by suit against the vendor. The prices paid by the County shall be considered the prevailing market price at the time such purchase is made. B) Articles or services, which upon delivery inspection do not meet specifications, will be rejected and the vendor will be considered in default. Vendor shall reimburse County for expenses related to delivery of non-specified goods or services. C) Regardless of F.O.B. point, vendor agrees to bear all risks of loss, injury or destruction to goods and materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release vendor from any obligation hereunder. 11. DISCOUNTS: Terms of less than fifteen (15} days for cash payment will be considered as net in evaluating this bid. A discount for payment within fifteen (15} days or more will be considered in determining the award of bid. Discount period will commence either the later of delivery or receipt of invoice by the County. Standard terms are Net forty-five (45} days. 12. SPECIAL CONDITIONS IN BID SCHEDULE SUPERSEDE GENERAL CONDITIONS: The "General Conditions' provisions of this RFP/RFQ shall be superseded if in conflict with any other section of this bid, to the extent of any such conflict. 13. SPECIAL REQUIREMENT: With the invoice or within twenty-five (25} days of delivery, the seller must provide to the County a Material Safety Data Sheet for each product, which contains any substance on "The List of 800 Hazardous Substances", published by the State Director of Industrial Relations. (See Hazardous Substances Information and Training Act, California State Labor Code Sections 6360 through 6399.7.} 14. RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with documentation} recycled or recyclable products/materials which meet stated specifications. 15. YEAR COMPLIANCE WARRANTY: Vendor warrants that any product furnished pursuant to this Agreement/order shall support a four-digit year format and be able to accurately process date and time data from, into and between the twentieth and twenty-first centuries, as well as leap year calculations. 'Producr shall include, without limitation, any piece or component of equipment, hardware, firmware, middleware, custom or commercial software, or internal components or subroutines therein. This warranty shall survive termination or expiration of this Agreement. In the event of any decrease in product functionality or accuracy related to time and/or date data related codes and/or internal subroutines that impede the product from operating correcOy using dates beyond December 31, 1999, vendor shall restore or repair the product to the same level of functionality as warranted herein, so as to minimize interruption to County's ongoing business process, time being ofthe essence.ln the eventthatsuch warranty compliance requires the acquisition of additional programs, the expense for any such associated or additional acquisitions, which may be required, including, without limitation, data conversion tools, shall be borne exclusively by vendor. Nothing in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this Agreement with respect to defects other than year performance. 18 Proposal No. 952-5330 16. PARTICIPATION: Bidder may agree to extend the terms of the resulting contract to other political subdivision, municipalities and tax-supported agencies. Such participating Governmental bodies shall make purchases in their own name, make payment directly to bidder, and be liable directly to the bidder, holding the County of Fresno harmless. 17. CONFIDENTIALITY: All services performed by vendor shall be in strict conformance with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality, including but not limited to, California Civil Code, California Welfare and Institutions Code, Health and Safety Code, California Code of Regulations, Code of Federal Regulations. Vendor shall submit to County's monitoring of said compliance. Vendor may be a business associate of County, as that term is defined in the 'Privacy Rule' enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). As a HIPAA Business Associate, vendor may use or disclose protected health information ('PHI") to perform functions, activities or services for or on behalf of County as specified by the County, provided that such use or disclosure shall not violate HIPAA and its implementing regulations. The uses and disclosures if PHI maynotbemore expansive than those applicable to County, as the 'Covered Entity" under HIPAA's Privacy Rule, except as authorized for management, administrative or legal responsibilities of the Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County, or as required by law without written notice to the County. Vendor shall ensure that any agent, including any subcontractor, to which vendor provides PHI received from, or created or received by the vendor on behalf of County, shall comply with the same restrictions and conditions with respect to such information. 18. APPEALS: Appeals must be submitted in writing within seven (7) working days after notification of proposed recommendations for award. A 'Notice of Award" is not an indication of County's acceptance of an offer made in response to this RFPIRFQ. Appeals should be submitted to County of Fresno Purchasing, 4525 E. Hamilton Avenue, Fresno, California 93702-4599. Appeals should address only areas regarding RFP contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFPIRFQ process. Purchasing will provide a written response to the complainant within seven (7) working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal to the Purchasing AgenVCAO within seven (7) working days after Purchasing's notification; except if, notified to appeal directly to the Board of Supervisors at the scheduled date and time. If the protesting bidder is not satisfied with Purchasing AgenVCAO's decision, the final appeal is with the Board of Supervisors. 19. OBLIGATIONS OF CONTRACTOR: A) CONTRACTOR shall perform as required by the ensuing contract CONTRACTOR also warrants on behalf of itself and all subcontractors engaged for the performance of the ensuing contract that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable Jaws shall be employed in the performance of the work hereunder. B) CONTRACTOR shall obey all Federal, State, local and special district laws, ordinances and regulations. 20. AUDITS & RETENTION: The Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three (3) years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. 21. DISCLOSURE-CRIMINAL HISTORY & CIVIL ACTIONS: Applies to Requestfor Proposal (RFP); does not apply to Request for Quotation (RFQ) unless specifically stated elsewhere in the RFQ document In their proposal, the bidder is required to disclose if any of the following conditions apply to them, their owners, officers, corporate managers and partners (hereinafter collectively referred to as 'Bidder"): • Within the three-year period preceding the proposal, they have been convicted of, or had a civil judgment rendered against them for: o fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; o violation of a federal or state antitrust statute; o embezzlement, theft, forgery, bribery, falsification, or destruction of records; or o false statements or receipt of stolen property Within a three-year period preceding their proposal, they have had a public transaction (federal, state, or local) terminated for cause or default 22. DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the COUNTY for the purpose of providing services must employ adequate controls and data security measures, both internally and externally to ensure and protect the confidential information and/or data provided to contractor by the COUNTY, preventing the potential loss, misappropriation or inadvertent access, viewing, use or disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or disruption to COUNTY operations. Individuals and/or agencies may not connect to or use COUNTY networks/systems via personally owned mobile, wireless or handheld devices unless authorized by COUNTY for telecommuting purposes and provide a secure connection; up to date virus protection and mobile devices must have the remote wipe feature enabled. Computers or computer peripherals including mobile storage devices may not be used (COUNTY or Contractor device) or brought in for use into the COUNTY's system(s) without prior authorization from COUNTY's Chief Information Officer and/or designee(s). No storage of COUNTY's private, confidential or sensitive data on any hard-disk drive, portable storage device or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit or higher). 1C Proposal No. 952-5330 The COUNTY will immediately be notified of any violations, breaches or potential breaches of security related to COUNTY's confidential information, data and/or data processing equipment which stores or processes COUNTY data, internally or externally. COUNTY shall provide oversight to Contractor's response to all incidents arising from a possible breach of security related to COUNTY's confidential client information. Contractor will be responsible to issue any notification to affected individuals as required by law or as deemed necessary by COUNTY in its sole discretion. Contractor will be responsible for all costs incurred as a result of providing the required notification. 23. PURCHASING LOCATION &HOURS: Fresno County Purchasing is located at4525 E. Hamilton Avenue (second floor), Fresno, CA 93702. Non-holiday hours of operation are Monday through Friday, 8:00A.M. to 12:00 Noon and 1:00 P.M. to 5:00P.M. PST; Purchasing is closed daily from 12:00 Noon to 1:00 P.M. The following holiday office closure schedule is observed: January 1* Third Monday in January Third Monday in February March 31* Last Monday in May July4* First Monday in September November 11 * Fourth Thursday in November Friday following Thanksgiving December 25* New Year's Day Martin Luther King, Jr.'s Birthday Washington -Lincoln Day Cesar Chavez' Birthday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Christmas * When this date falls on a Saturday, the holiday is observed the preceding Friday. If the date falls on a Sunday, the holiday is observed the following Monday. 24. FRESNO COUNTY BOARD OF SUPERVISORS ADMINISTRATIVE POLICIES: The link below references the Fresno County Board of Supervisors Administrative policies that will apply to this Request for Proposal. Click here to view 10 Proposal No. 952-5330 Page2 TABLE OF CONTENTS PAGE OVERVIEW ..................................................................................................................... 3 KEY DATES .................................................................................................................... 4 TRADE SECRET ACKNOWLEDGEMENT ..................................................................... 5 DISCLOSURE-CRIMINAL HISTORY & CIVIL ACTIONS ............................................. 7 REFERENCE LIST ........................................................................................................ 10 PARTICIPATION ........................................................................................................... 11 GENERAL REQUIREMENTS ....................................................................................... 12 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS .................................... 19 SCOPE OF WORK ....................................................................................................... 22 PROPOSAL CONTENT REQUIREMENTS ................................................................... 27 AWARD CRITERIA ....................................................................................................... 30 CHECK LIST ................................................................................................................. 31 ATTACHMENT A .......................................................................................................... 32 ATTACHMENT 8 .......................................................................................................... 33 ATTACHMENT C .......................................................................................................... 34 G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 OVERVIEW The County of Fresno is requesting proposals from qualified vendors for local Community Recidivism Reduction Grant Services. Page 3 The Budget Act of 2014 (Chapter 25, Statutes of 2014) allocates $8 million to California counties to fund a local Community Recidivism Reduction Grant as defined in Penal Code Section 1233.10 {Attachment A). As one of the recipient counties of this one-time funding, the County of Fresno is offering a competitive grant process to fund community recidivism and crime reduction services, including, but not limited to, delinquency prevention, homelessness prevention, and reentry services. The County of Fresno has established the following guidelines as a focal point of local efforts within the statutory requirements with the goal of meeting the needs in Fresno County. Proposed projects must be designed to enable persons to whom the services are provided refrain from engaging in crime, reconnect with their family members, and contribute to their communities. As defined in the statute the following type's program/service activities are examples of eligible services: • Self-help groups • Individual or group assistance with basic life skills • Mentoring programs • Academic and educational services • Job training skills and employment • Truancy prevention programs • Literacy programs • Service referral Award must be used to create a new service, such as those listed above, or to expand an existing effort. Program/service expansion includes, but is not limited, providing services in the rural communities in Fresno County. Grant Period All grant awards will be made on a competitive bid basis. The anticipated contract periods are one-year or two-year, depending upon services proposed, from July 1, 2015 through June 30, 2016 or June 30, 2017. Available Funding This is a one-time grant award opportunity and is not intended to fund ongoing expenditures. No single grant amount may exceed $50,000 for each community recidivism ~nd crime reduction service provider that receives a grant award. Of the $250,000 in total grant funds allocated to Fresno County, the statute permits a 5% administrative fee ($12,500) for County administrative costs; the total grant funds available are $237,500. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 KEY DATES RFP Issue Date: Vendor Conference: Vendors are to contact Carolyn Flores at (559) 600-7110 if planning to attend vendor conference. Deadline for Written Requests for Interpretations or Corrections of RFP: RFP Closing Date: January 26, 2015 February 5, 2015 10:00 A.M. County of Fresno Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno, CA 93702 February 10,20151:00 P.M. Fax No. (559) 600-7126 E-Mail: CountyPurchasing@co.fresno.ca.us February 25, 2015 at 2:00 P.M. County of Fresno Purchasing 4525 E. Hamilton Avenue, 2"d Floor Fresno, CA 93702 Page4 G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 5 TRADE SECRET ACKNOWLEDGEMENT All proposals received by the County shall be considered "Public Record" as defined by Section 6252 of the California Government Code. This definition reads as follows: " ... Public records" includes any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics "Public records" in the custody of, or maintained by, the Governor's office means any writing prepared on or after January 6, 1975." Each proposal submitted is Public record and is therefore subject to inspection by the public per Section 6253 of the California Government Code. This section states that "every person has a right to inspect any public record". The County will not exclude any proposal or portion of a proposal from treatment as a public record except in the instance that it is submitted as a trade secret as defined by the California Government Code. Information submitted as proprietary, confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record. "Trade secrets" as defined by Section 6254.7 of the California Government Code are deemed not to be public record. This section defines trade secrets as: " ... Trade secrets," as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data or compilation of information that is not patented, which is known only to certain individuals within a commercial concern who are using it to fabricate, produce, or compound an article of trade or a service having commercial value and which gives its user an opportunity to obtain a business advantage over competitors who do not know or useit." · Information identified by bidder as "trade secret" will be reviewed by County of Fresno's legal counsel to determine conformance or non-conformance to this definition. Such material should be submitted in a separate binder marked "Trade Secret". Examples of material not considered to be trade secrets are pricing, cover letter, promotionaf materials, etc. INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO THE ABOVE DEFINITION WILL NOT BECOME PUBLIC RECORD. COUNTY WILL SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER. Information identified by bidder as trade secret and determined not to be in conformance with the California Government Code definition shall be excluded from the proposal. Such information will be returned to the bidder at bidder's expense upon written request. Trade secrets must be submitted in a separate binder that is plainly marked "Trade Secrets." The County shall not in any way be liable or responsible for the disclosure of any proposals or portions thereof, if they are not (1) submitted in a separate binder that is plainly marked "Trade Secret" on the outside; and (2) if disclosure is required or allowed under the provision of law or by order of Court. Vendors are advised that the County does not wish to receive trade secrets and that vendors are not to supply trade secrets unless they are absolutely necessary. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 6 TRADE SECRET ACKNOWLEDGEMENT I have read and understand the above "Trade Secret Acknowledgement." I understand that the County of Fresno has no responsibility for protecting information submitted as a trade secret if it is not delivered in a separate binder plainly marked "Trade Secret." I also understand that all information my company submits, except for that information submitted in a separate binder plainly marked "Trade Secret," are public records subject to inspection by the public. This is true no matter whether my company identified the information as proprietary, confidential or under any other such terms that might suggest restricted public access. Enter company name on appropriate line: Has submitted information identified as Trade -(:::::C:-o-m-pa-n-y7N:-a-m....,e):------------Secrets in a separate marked binder.** Has not submitted information identified as Trade ~:------:-:--~----------Secrets. Information submitted as proprietary (Company Name) confidential or under any other such terms that ACKNOWLEDGED BY: Signature Print Name and Title City might suggest restricted public access will not be excluded from treatment as public record. Telephone Date Address State Zip **Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with the California Government Code definition. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 DISCLOSURE -CRIMINAL HISTORY & CIVIL ACTIONS Page 7 In their pr?posal, the bidder is required to disclose if any of the following conditions apply to them, the1r owners, officers, corporate managers and partners (hereinafter collectively referred to as "Bidder"): • Within the three-year period preceding the proposal, they have been convicted of or had a civil judgment rendered against them for: ' o fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; o violation of a federal or state antitrust statute; o embezzlement, theft, forgery, bribery, falsification, or destruction of records; or o false statements or receipt of stolen property • Within a three-year period preceding their proposal, they have had a public transaction (federal, state, or local) terminated for cause or default. Disclosure of the above information will not automatically eliminate a Bidder from consideration. The information will be considered as part of the determination of whether to award the contract and any additional information or explanation that a Bidder elects to submit with the disclosed information will be considered. If it is later determined that the Bidder failed to disclose required information, any contract awarded to such Bidder may be immediately voided and terminated for material failure to comply with the terms and conditions of the award. Any Bidder who is awarded a contract must sign an appropriate Certification Regarding Debarment, Suspension, and Other Responsibility Matters. Additionally, the Bidder awarded the contract must immediately advise the County in writing if, during the term of the agreement: (1) Bidder becomes suspended, debarred, excluded or ineligible for participation in federal or state funded programs or from receiving federal funds as listed in the excluded parties list system (http://www.epls.gov); or (2) any of the above listed conditions become applicable to Bidder. The Bidder will indemnify, defend and hold the County harmless for any loss or damage resulting from a conviction, debarment, exclusion, ineligibility or other matter listed in the signed Certification Regarding Debarment, Suspension, and Other Responsibility Matters. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 PageS CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 9 CERTIFICATION (1) The prospective primary participant certifies to the best of its knowledge and belief, that it, its owners, officers, corporate managers and partners: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Signature: Date: (Printed Name & Title) (Name of Agency or Company) G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 VENPOR MUST COMPLETE ANP RETURN WITH REQUEST FOR PROPOSAL Firm: Page 10 ------------------------------------- REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar services. Be sure to include all requested information. Reference Name: Contact: Address: City: ----------------------------------State: Zip: Phone No.: (_) Date: Service Provided: AI' AI' HI :.VW.MHA":.v-:#'--'h':H # :.~• #W/4'/AW/R~/.iJY4?-fi?AJ'/4?4?4:~AtiY..W,JW.49$/.IP'dJ74?4'AW.I.P/.aP.4'/.4 ~,/ ..V ~:Q P:U ~ ~.W Q .Q .U .U .V .V 4' A~ .U Q .1/ .V ;Q ;Q .U .U .V. .V .U .U .11 Q R ;u .U .v..: Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: Service Provided: ;,,I' #''I :.1" RA" R A" IQ-A"'A" A" H A"## ;Q!t/P/4?.1#?4'/4Y.JI?4:'-IWAIUJIYAWAIY.IPAI#:&;:IIJ'.JW,JJYA?/4P~./P/.JI?.IY~JI?AIYAY/A!#.# :R// ://·//// R/4/ // .Q ;Q§ :# ..V .VI ;Q "// :U-:P ;,v .V :.V :U :U I :.V ;.v :.V .P .#:.VI#; Reference Name: Contact: Address: City: State: Zip: Phone No.: ( ___ ) Date: Service Provided: ':A".QH;v--.V;Q:.V.V:.I"D'.II'H//'.IY'//'.VI'!IP/4'/#//4?~.49'/.a?.IP/I/47~.&'/.G/H/.GA#Y.tV~WAN/AP/.4W.a?.Jt:P:'#·DP·.P-:Q.P·U/#/:U;Q.;Q.V"//IP#:I/.I/:U//..VP.·.IPU//:UDIUH:PJI. Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: -------------------Service Provided: AI'#' .Q' A" H' A"#' H #'//' H'A" U//' //' //'HW/-t&?4Y.Iii?.IP/D?.&:?.a?$/,ay$/4?4Y$'4?~&?.t:Y$/a'/A'J:W;WI.eiY/4?.&?/$/~;U .1/# // :U .1/ .t/ # M'B H.-// :U·# // P "// .V // # P /./ .# .V //·// :U ///./// ..V //// :U // "//. Reference Name: Contact: Address: City: State: Zip: Phone No.: (_) Date: Service Provided: Failure to provide a list of at least five (5) customers may be cause for rejection of this RFP. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 11 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. D Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies. D No, we will not extend contract terms to any agency other than the County of Fresno. (Authorized Signature) Title * Note: This form/information is not rated or ranked in evaluating proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 12 GENERAL REQUIREMENTS DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer to that person, partnership, corporation, organization, agency, etc. which is offering the proposal and is identified on the Proposal Identification Sheet. RFP CLARIFICATION AND REVISIONS: Any revisions to the RFP will be issued and distributed as written addenda. FIRM PROPOSAL: All proposals shall remain firm for at least one hundred eighty (180) days. PROPOSAL PREPARATION: Proposals should be submitted in the formats shown under "PROPOSAL CONTENT REQUIREMENTS" section of this RFP. County of Fresno will not be held liable or any cost incurred by bidders responding to RFP. Bidders are to bid what is specified or requested first. If unable to or unwilling to, bidder may bid alternative or option, indicating all advantages, disadvantages and their associated cost. SUPPORTIVE MATERIAL: Additional material may be submitted with the proposal as appendices. Any additional descriptive material that is used in support of any information in your proposal must be referenced by the appropriate paragraph(s) and page number(s). Bidders are asked to submit their proposals in a binder (one that allows for easy removal of pages) with index tabs separating the sections identified in the Table of Contents. Pages must be numbered on the bottom of each page. Any proposal attachments, documents, letters and materials submitted by the vendor shall be binding and included as a part of the final contract should your bid be selected. TAXES: The quoted amount must include all applicable taxes. If taxes are not specifically identified in the proposal it will be assumed that they are included in the total quoted. SALES TAX: Fresno County pays California State Sales Tax in the amount of 8.225% regardless of vendor's place of doing business. RETENTION: County of Fresno reserves the right to retain all proposals, excluding proprietary documentation submitted per the instructions of this RFP, regardless of which response is selected. ORAL PRESENTATIONS: Each finalist may be required to make an oral presentation in Fresno County and answer questions from County personnel. AWARD/REJECTION: The award will be made to the vendor offering the overall proposal deemed to be to the best advantage of the County. The County shall be the sole judge in making such determination. The County reserves the right to reject any and all proposals. The lowest bidders are not arbitrarily the vendors whose proposals will be selected. Award Notices are tentative: Acceptance of an offer made in response to this RFP shall occur only upon execution of an agreement by both parties or issuance of a valid written Purchase Order by Fresno County Purchasing. County Purchasing will chair or co-chair all award, evaluation and contract negotiation committees. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 13 Award may require approval by the County of Fresno Board of Supervisors. WAIVERS: The County reserves the right to waive any informalities or irregularities and any technical or clerical errors in any quote as the interest of the County may require. TERMINATION: The County reserves the right to terminate any resulting contract upon written notice. MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor. PROPOSAL REJECTION: Failure to respond to all questions or not to supply the requested information could result in rejection of your proposal. ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment or portions of payments without prior written consent of the County of Fresno. BIDDERS LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in responding to the RFP. CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business practices and safeguard confidential data which vendor staff may have access to in the course of system implementation. DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the State of California. Any claim which cannot be amicably settled without court action will be litigated in the U. S. District Court for the Eastern District of California in Fresno, CA or in a state court for Fresno County. NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third party about this RFP or the vendor's quotation without prior written approval from the County of Fresno. BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each proposer/bidder which may include collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal/bid to the County, the vendor consents to such an inquiry and agrees to make available to the County such books and records the County deems necessary to conduct the inquiry. PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond. Bidders are to quote a separate price for a performance bond. ACQUISITIONS: The County reserves the right to obtain the whole system/services/goods as proposed or only a portion of the system/services/goods, or to make no acquisition at all. OWNERSHIP: The successful vendor will be required to provide to the County of Fresno documented proof of ownership by the vendor, or its designated subcontractor, upon request of the proposed programs/services/goods. EXCEPTIONS: Identify with explanation, any terms, conditions, or stipulations of the RFP with which you CAN NOT or WILL NOT comply with by proposal group. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 14 ADDENDA: In the event that it becomes necessary to revise any part of this RFP, addenda will be provided to all agencies and organizations that receive the basic RFP. SUBCONTRACTORS: If a subcontractor is proposed, complete identification of the subcontractor and his tasks should be provided. The primary contractor is not relieved of any responsibility by virtue of using a subcontractor. CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or proposal submitted by the persons or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract: 1. Employees of the County or public agencies for which the Board of Supervisors is the governing body. 2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers, principals, partners or major shareholders. 3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of Subsection (1 ), and who were employees in positions of substantial responsibility in the area of service to be performed by the contract, or participated in any way in developing the contract or its service specifications. 4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve as officers, principals, partners or major shareholders. 5. No County employee, whose position in the County enables him to influence the selection of a contractor for this RFP, or any competing RFP, and no spouse or economic dependent of such employee, shall be employees in any capacity by a bidder, or have any other direct or indirect financial interest in the selection of a contractor. 6. In addition, no County employee will be employed by the selected vendor to fulfill the vendor's contractual obligations to the County. ORDINANCE 3.08.130-POST-SEPARATION EMPLOYMENT PROHIBITED No officer or employee of the County who separates from County service shall for a period of one year after separation enter into any employment, contract, or other compensation arrangement with any County consultant, vendor, or other County provider of goods, materials, or services, where the officer or employee participated in any part of the decision making process that led to the County relationship with the consultant, vendor or other County provider of goods, materials or services. Pursuant to Government Code section 25132(a), a violation of the ordinance may be enjoined by an injunction in a civil lawsuit, or prosecuted as a criminal misdemeanor. EVALUATION CRITERIA: Respondents will be evaluated on the basis of their responses to all questions and requirements in this RFP and product cost. The County shall be the sole judge in the ranking process and reserves the right to reject any or all bids. False, incomplete or unresponsive statements in connection with this proposal may be sufficient cause for its rejection. SELECTION PROCESS: All proposals will be evaluated by a team consisting of representatives from appropriate County Department(s), and Purchasing. It will be their responsibility to make the final recommendations. Purchasing will chair or co-chair the evaluation or evaluation process. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 15 Organizations that submit a proposal may be required to make an oral presentation to the Selection Committee. These presentations provide an opportunity for the individual, agency, or organization to clarify its proposal to ensure thorough, mutual understanding. INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by Contractor under any ensuing Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venture, partner, or associate of the County. Furthermore, County shall have no right to control, supervise, or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of Jaw and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to others unrelated to the COUNTY or to the Agreement. HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request, defend the County, its officers, agents and employees, from any and all costs and expenses, damages, liabilities, claims and losses occurring or resulting to County in connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under this Agreement and from any and all costs and expenses, damages, liabilities, claims and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under this Agreement. SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation (a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status to operate as a corporation, members of the Contractor's Board of Directors shall disclose any self-dealing transactions that they are a party to while Contractor is providing goods or performing services under the agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a party and in which one or more of its directors has a material financial interest. Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to commencing with the self-dealing transaction or immediately thereafter. PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services and activities offered in the proposal, whether or not they are provided directly. Further, the County of Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The contractor may not subcontract or transfer the contract, or any right or obligation arising out of the contract, without first having obtained the express written consent of the County. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 16 ADDRESSES AND TELEPHONE NUMBERS: The vendor will provide the business address and mailing address, if different, as well as the telephone number of the individual signing the contract. ASSURANCES: Any contract awarded under this RFP must be carried out in full compliance with The Civil Rights Act of 1964, The Americans With Disabilities Act of 1990, their subsequent amendments, and any and all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance for discrimination, implied or expressed, and wants to ensure that policy continues under this RFP. The contractor must also guarantee that services, or workmanship, provided will be performed in compliance with all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the nature required under this RFP. In addition, the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or work. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A. Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including completed operations, products liability, contractual liability, Explosion- Collapse-Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. B. Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used in connection with this Agreement. C. Professional Liability If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1 ,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. This coverage shall be issued on a per claim basis. Contractor agrees that it shall maintain, at its sole expense, in full force and effect for a period of three (3) years following the termination of this Agreement, one or more policies of professional liability insurance with limits of coverage as specified herein. D. Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 17 Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Within thirty (30) days from the date Contractor executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, County Administrative Office, 2281 Tulare St., Rm 304, Fresno, CA 93721, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. AUDIT AND RETENTION: The Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. DEFAULT: In case of default by the selected bidder, the County may procure materials and services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by any other legal means available to the County. BREACH OF CONTRACT: In the event of breach of contract by either party, the other party shall be relieved of its obligations under this agreement and may pursue any legal remedies. CONFIDENTIALITY All services performed by vendor shall be in strict conformance with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality, including but not limited to, California Civil Code, California Welfare and Institutions Code, Health and Safety Code, California Code of Regulations, Code of Federal Regulations. Vendor shall submit to County's monitoring of said compliance. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 18 Vendor may be a Business associate of County, as that term is defined in the "Privacy Rule" enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). As a HIPAA Business Associate, vendor may use or disclose protected health information ("PHI") to perform functions, activities or services for or on behalf of County, as specified by the County, provided that such use or disclosure shall not violate HIPAA and its implementing regulations. The uses and disclosures of PHI may not be more expansive than those applicable to County, as the "Covered Entity" under HIPAA's Privacy Rule, except as authorized for management, administrative or legal responsibilities of the Business Associate. Vendor shall not use or further disclose PHI other than as permitted or required by the County, or as required by law without written notice to the County. Vendor shall ensure that any agent, including any subcontractor, to which vendor provides PHI received from, or created or received by the vendor on behalf of County, shall comply with the same restrictions and conditions with respect to such information. APPEALS Appeals must be submitted in writing within *seven (7) working days after notification of proposed recommendations for award. A "Notice of Award" is not an indication of County's acceptance of an offer made in response to this RFP. Appeals shall be submitted to County of Fresno Purchasing, 4525 E. Hamilton Avenue 2"d Floor, Fresno, California 93702-4599. Appeals should address only areas regarding RFP contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFP process. Purchasing will provide a written response to the complainant within *seven (7) working days unless the complainant is notified more time is required. If the protesting bidder is not satisfied with the decision of Purchasing, he/she shall have the right to appeal to the Purchasing Agent/CAO within seven (7) working days after Purchasing's notification; except, if notified to appeal directly to the Board of Supervisors at the scheduled date and time. If the protesting bidder is not satisfied with Purchasing Agent/CAO's decision, the final appeal is with the Board of Supervisors. *The seven (7) working day period shall commence and be computed by excluding the first day and including the last day upon the date that the notification is issued by the County. RIGHTS OF OWNERSHIP The County shall maintain all rights of ownership and use to all materials designed, created or constructed associated with this service/project/program. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS Page 19 ISSUING AGENT: This RFP has been issued by County of Fresno, Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFP, its content, and all issues concerning it. AUTHORIZED CONTACT: All communication regarding this RFP shall be directed to an authorized representative of County Purchasing. The specific buyer managing this RFP is identified on the cover page, along with his or her telephone number, and he or she should be the primary point of contact for discussions or information pertaining to the RFP. Contact with any other County representative, including elected officials, for the purpose of discussing this RFP, it content, or any other issue concerning it, is prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having unauthorized contact (verbally or in writing) with such other County representatives, may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in the event that a vendor initiates a formal protest against the RFP, such vendor may contact the appropriate individual, or individuals who are managing that protest as outlined in the County's established protest procedures. All such contact must be in accordance with the sequence set forth under the protest procedures. Second, in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board. VENDOR CONFERENCE: On February 5, 2015 at 10:00 A.M., a vendor's conference will be held in which the scope of the project and proposal requirements will be explained. The meeting will be held at the office of County of Fresno Purchasing, 4525 E. Hamilton (between Cedar and Maple), 2"d Floor, Fresno, California. Addendum will be prepared and distributed to all bidders only if necessary to clarify substantive items raised during the bidders' conference. Bidders are to contact Carolyn Flores at County of Fresno Purchasing, (559) 600-7112, if they are planning to attend the conference. NUMBER OF COPIES: Submit one (1) original, with two (2) *reproducible compact disc enclosed and six (6) copies of your proposal no later than the proposal acceptance date and time as stated on the front of this document to County of Fresno Purchasing. The cover page of each document is to be appropriately marked "Original" or "Copy". *Bidder shall submit two (2) reproducible compact disc (i.e.: PDF file) containing the complete proposal excluding trade secrets. Compact disc should accompany the original binder and should be either attached to the inside cover of the binder or inserted in an attached sleeve or envelope in the front of the binder to insure the disc is not misplaced. INTERPRETATION OF RFP: Vendors must make careful examination of the requirements, specifications and conditions expressed in the RFP and fully inform themselves as to the quality and character of services required. If any person planning to submit a proposal finds discrepancies in or omissions from the RFP or has any doubt as to the true meaning or interpretation, correction thereof may be requested at the scheduled Vendor Conference (see G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 20 above). Any change in the RFP will be made only by written addendum, duly issued by the County. The County will not be responsible for any other explanations or interpretations. Questions may be submitted subsequent to the Vendor Conference, subject to the following conditions: a. Such questions are submitted in writing to the County Purchasing not later than February 1 0, 2015 at 1:00 p.m. Questions must be directed to the attention of Carolyn Flores, Purchasing Analyst Ill. b. Such questions are submitted with the understanding that County can respond only to questions it considers material in nature. c. Questions shall bee-mailed to CountyPurchasing@co.fresno.ca.us. NOTE: The bidder is encouraged to submit all questions at the Vendor Conference. Time limitations can prevent a response to questions submitted after the conference. SELECTION COMMITTEE: All proposals will be evaluated by a team co-chaired by Purchasing. All proposals will be evaluated by a review committee that may consist of County of Fresno Purchasing, department staff, community representatives from advisory boards and other members as appropriate. The proposals will be evaluated in a multi-stage selection process. Some bids may be eliminated or set aside after an initial review. If a proposal does not respond adequately to the RFP or the bidder is deemed unsuitable or incapable of delivering services, the proposal may be eliminated from consideration. It will be the selection committee's responsibility to make the final recommendation to the Department Head. CONTRACT TERM: It is County's intent to contract with the successful bidder for a term one (1) or two (2) years depending upon services proposed, from July 1, 2015 through June 30, 2016 or June 30, 2017. PAYMENT: The County of Fresno, if appropriate, may use Procurement Card to place and make payment for orders under the ensuing contract. AUDITED FINANCIAL STATEMENTS: Copies of the audited Financial Statements for the last three (3) years for the business, agency or program that will be providing the service(s) proposed. If audited statements are not available, complied or reviewed statements will be accepted with copies of three years of corresponding federal tax returns. This information is to be provided after the RFP closes, if requested. Do not provide with your proposal. CONTRACT NEGOTIATION: The County will prepare and negotiate its own contract with the selected vendor, giving due consideration to standard contracts and associated legal documents submitted as a part of bidder's response to the RFP. The tentative award of the contract is based on successful negotiation pending formal recommendation of award. Bidder is to include in response the names and titles of officials authorized to conduct such negotiations. NOTICES: All notices, payments, invoices, insurance and endorsement certificates, etc. need to be submitted as follows: referencing contract/purchase order number, department, position, title and address of administering official. EPAYMENT OPTION: The County of Fresno provides an Epay Program which involves payment of invoices by a secure Visa account number assigned to the supplier after award of contract. Notification of payments and required invoice information are issued to the supplier's designated G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc Proposal No. 952-5330 Page 21 Accounts Receivable contact by e-mail remittance advice at time of payment. To learn more about the benefits of an Epay Program, how it works, and obtain answers to frequently asked questions, click or copy and paste the following URL into your browser: www.bankofamerica.com/epayablesvendors or call Fresno County Accounts Payable, 559-600- 3609. LOCAL VENDOR PREFERENCE: The Local Vendor Preference does not apply to this Request for Proposal. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc LINDA M. PENNER Choir KATHLEEN T. HOWARD ExecuUve Olntctor Attachment I STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS 600 BERCUT DRIVE • SACRAMENTO CA 95811 • 916.445.5073 • BSCC.CA.GOV ATTACHMENT A California Penal Code Section 1233.10(a) EDMUND G. BROWN, JR. Governor Upon agreement to accept funding from the Recidivism Reduction Fund, created in Section 1233.9, a county board of supervisors, in collaboration with the county's Community Corrections Partnership, shall develop, administer, and collect and submit data to the Board of State and Community Corrections regarding a competitive grant program intended to fund community recidivism and crime reduction services, including, but not limited to, delinquency prevention, homelessness prevention, and reentry services. The funding shall be allocated to counties by the State Controller's Office from Item 5227-101-3259 of Section 2.00 of the Budget Act of2014-15 according to the following schedule: Alameda $ 250,000 Alpine $ 10,000 Amador $ 10,000 Butte $ 50,000 Calaveras $ 10,000 Colusa $ 10,000 Contra Costa $ 250,000 Del Norte $ 10,000 ElDorado $ 50,000 Fresno $ 250,000 Glenn $ 10,000 Humboldt $ 50,000 Imperial $ 50,000 In yo $ 10,000 Kern $ 250,000 Kings $ 50,000 Lake $ 25,000 Lassen $ 10,000 Los Angeles $1,600,000 Madera $ 50,000 Marin $ 50,000 Mariposa $ 10,000 Mendocino $ 25,000 Merced $ 50,000 Modoc $ 10,000 Attachment I Page2 Mono $ 10,000 Monterey $ 100,000 Napa $ 50,000 Nevada $ 25,000 Orange $ 500,000 Placer $ 50,000 Plumas $ 10,000 Riverside $ 500,000 Sacramento $ 250,000 San Benito $ 25,000 San Bernardino $ 500,000 San Diego $ 500,000 San Francisco $ 250,000 San Joaquin $ 250,000 San Luis Obispo $ 50,000 San Mateo $ 250,000 Santa Barbara $ 100,000 Santa Clara $ 500,000 Santa Cruz $ 50,000 Shasta $ 50,000 Sierra $ 10,000 Siskiyou $ 10,000 Solano $ 100,000 Sonoma $ 100,000 Stanislaus $ 100,000 Sutter $ 25,000 Tehama $ 25,000 Trinity $ 10,000 Tulare $ 100,000 Tuolumne $ 25,000 Ventura $ 250,000 Yolo $ 50,000 Yuba $ 25,000 (b) For purposes ofthis section, "community recidivism and crime reduction service provider" means a nongovernmental entity or a consortium or coalition of nongovernmental entities, that provides community recidivism and crime reduction services, as described in paragraph (2) of subdivision (c), to persons who have been released from the state prison, a county jail, a juvenile detention facility, who are under the supervision of a parole or probation department, or any other person at risk of becoming involved in criminal activities. (c) (1) A community recidivism and crime reduction service provider shall have a demonstrated history of providing services, as described in paragraph (2), to the target population during the five years immediately prior to the application for a grant awarded pursuant to this section. (2) A community recidivism and crime reduction service provider shall provide services that are designed to enable persons to whom the services are provided to refrain from engaging in Attachment I Page3 crime, reconnect with their family members, and contribute to their communities. Community recidivism and crime reduction services may include all of the following: (A) Self-help groups. (B) Individual or group assistance with basic life skills. (C) Mentoring programs. (D) Academic and educational services, including, but not limited to, services to enable the recipient to earn his or her high school diploma. (E) Job training skills and employment. (F) Truancy prevention programs. (G) Literacy programs. (H) Any other service that advances community recidivism and crime reduction efforts, as identified by the county board of supervisors and the Community Corrections Partnership. (I) Individual or group assistance with referrals for any of the following: (i) Mental and physical health assessments. (ii) Counseling services. (iii) Education and vocational programs. (iv) Employment opportunities. (v) Alcohol and drug treatment. (vi) Health, wellness, fitness, and nutrition programs and services. (vii) Personal finance and consumer skills programs and services. (viii) Other personal growth and development programs to reduce recidivism. (ix) Housing assistance. (d) Pursuant to this section and upon agreement to accept funding from the Recidivism Reduction Fund, the board of supervisors, in collaboration with the county's Community Corrections Partnership, shall grant funds allocated to the county, as described in subdivision (a), to community recidivism and crime reduction service providers based on the needs of their community. (e) (1) The amount awarded to each community recidivism and crime reduction service provider by a county shall be based on the population of the county, as projected by the Department of Finance, and shall not exceed the following: (A) One hundred thousand dollars ($1 00,000) in a county with a population of over 4,000,000 people. (B) Fifty thousand dollars ($50,000) in a county with a population of 700,000 or more people but less than 4,000,000 people. (C) Twenty five thousand dollars ($25,000) in a county with a population of 400,000 or more people but less than 700,000 people. (D) Ten thousand dollars ($1 0,000) in a county with a population of less than 400,000 people. (2) The total amount of grants awarded to a single community recidivism and crime reduction service provider by all counties pursuant to this section shall not exceed one hundred thousand dollars ($1 00,000). (f) The board of supervisors, in collaboration with the county's Community Corrections Partnership, shall establish minimum requirements, funding criteria, and procedures for the counties to award grants consistent with the criteria established in this section. (g) A community recidivism and crime reduction service provider that receives a grant under this section shall report to the county board of supervisors or the Community Corrections Partnership on the number of individuals served and the types of services provided, consistent Attachment I Page4 with paragraph (2) of subdivision (c). The board of supervisors or the Community Corrections Partnership shall report to the Board of State and Community Corrections any information received under this subdivision from grant recipients. (h) Of the total amount granted to a county, up to 5 percent may be withheld by the board of supervisors or the Community Corrections Partnership for the payment of administrative costs. (i) Any funds allocated to a county under this section shall be available for expenditure for a period of four years and any unexpended funds shall revert to the state General Fund at the end of the four-year period. Any funds not encumbered with a community recidivism and crime reduction service provider one year after allocation of grant funds to counties shall immediately revert to the state General Fund. FOR IMMEDIATE RELEASE NOVEMBER 13, 2014 ATTACHMENT 8 CONTACT: Tracie Cone , 916.322.1054 Tracie.Cone@bscc.ca.gov BSCC Committee Releases Recidivism Definition SACRAMENTO, Nov. 13, 2014-The Board of State and Community Corrections has made final its definition of "recidivism," a first step toward promoting consistency statewide in local data collection. The approval comes after 11 months of work by a committee of public safety officials and subject-matter experts to craft the definition mandated by AB 1050. The statute calls for the definition to be used to help counties evaluate and implement evidence-based practices and programs in local corrections systems. The definition reads as follows: Adult Recidivism Definition Recidivism is defined as conviction of a new felony or misdemeanor committed within three years of release from custody or committed within three years of placement on supervision for a previous criminal conviction .1 Supplemental Measures This definition does not preclude other measures of offender outcomes. Such measures may include new arrest, return to custody, criminal filing, violation of supervision, and level of offense (felony or misdemeanor). Recidivism Rates While the definition adopts a three-year standard measurement period, rates may also be measured over other time intervals such as one, two, or five years. 1 "Committed" refers to the date of offense, not the date of conviction. The committee continues to work on other definitions as required by the legislation. AB 1050 amended Section 6027 of the Penal Code to require the Board to: "Develop definitions of key terms, including, but not limited to, 'recidivism,' 'average daily population,' 'treatment program completion rates,' and any other terms deemed relevant in order to facilitate consistency in local data collection, evaluation, and implementation of evidence-based practices, promising evidence-based practices, and evidence-based programs." It is hoped that counties and law enforcement agencies will use the standard definitions for these key terms once all are developed and approved by the BSCC. Since Public Safety Realignment launched in 2011 California has been investing hundreds of millions of dollars at the local level so that low-level, non-violent offenders and parole violators would serve their terms in county jails, closer to support systems and the rehabilitative programming that officials of the 58 counties determine work best for their communities. A central goal of Realignment is reducing recidivism. The BSCC is mandated by AB 1 09 to collect and maintain data about state and community correction policies, practices and needs. Having standard definitions will promote consistent statewide reporting. In the coming weeks the BSCC will publish the definition on its website and alert counties that a definition has been adopted. The agency also will offer technical assistance to counties seeking to use the definition in local data-collection efforts. ### BOARD OF STATE AND COMMUNITY CORRECTIONS ,. 600BERCUTDRIVE t SACRAMENTOCA95811 • 916.445.5073 • BSCC.CA.GOV 'VjfffJ) EXHBIT A COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1) RFP NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT February 6, 2015 PURCHASING use G:IPUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM hrs REDUCTION GRANT\952-5330 ADD 1.DOC IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMILTON AVENUE, 2nct Floor FRESNO, CA 93702-4599 jCLOSING DATE OF PROPOSAL WILL BE AT 2:00 P.M., ON FEBRUARY 25, 2015.1 PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00P.M. All proposal information will be available for review after contract award. Clarification of specifications is to be directed to: Carolyn Flores, phone {559) 600-711 o, e-mail Count Purchasin co.fresno.ca.us FAX 559 600-7126. NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER: 952-5330 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL ~ See attached questions submitted at the vendor conference that was held on February 5, 2015 and a list of attendees. ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1) TO RFP 952-5330 COMPANY NAME: (PRINT) SIGNATURE: NAME & TITLE: (PRINT) G:IPUBLICIRFPIFY 2014-151952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC 14/111 c ADDENDUM NO. One (1) REQUEST FOR PROPOSAL NUMBER: 952-5330 February 6, 2015 Q1. Is it okay to expand existing services versus creating a new service? Page 2 A 1. In the Overview on page 3 of the RFP it states, the grant "award must be used to create a new services, such as those listed above, or to expand an existing effort." Q2. Can consumers/clients letters or statements of support be used for proposal Reference (RFP page 10)? A2. The County has no objection to bidders including letters or statements of support by consumers/clients and/or other reference individuals or agencies; but the County is requiring references from agencies/organizations familiar with bidder's services as response to the References listing on page 10. Q3. Who is going to develop the reporting documents described on page 24 of the RFP? A3. The County will provide a standardized service reporting form consistent with the reporting requirements listed on page 24 that grantees will submit to the County. Q4. Does a proposal have to include providing all the services described in the RFP? A4. Page 22 of the RFP and Attachment A (funding legislation) both state, "Community recidivism and crime reduction services may include all of the following ... "and examples are provided as listed in the funding legislation. The County seeks proposals from qualified providers proposing services consistent with the examples provided that are designed to enable a person to whom the services are afforded to refrain from engaging in crime, reconnect with their family members, and contribute to their communities. Q5. How many awards will be given and will all grants be $50,000? A5. The fiscal parameters placed on this RFPs grants are primarily legislative, the maximum amount is $50,000, and there is no other predetermined amount by the County. As stated on page 3 of the RFP, the County's total allocation is $250,000 with the legislation permitting 5% ($12,500) administrative fee for County grant administration costs; the total grant funds available are $237,500. The County is seeking qualified local providers to identify the service needs for the population identified in the RFP and propose services to best meet those needs. As there are neither determined grant amounts nor number of grants to be awarded for the RFP, the County may tentatively award grant amounts less than an amount in a proposal submitted. The Fresno County Board of Supervisors will approve all grant awards. G:IPUBLICIRFP\FY 2014-151952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC BID NO.: 952-5330 DATE: February 5, 2015 Community Recidivism Reduction Grant DESCRIPTION OF BID :0 JOB SITE INSPECTION BID DUE DATE: February 25,2015 I'il VENDOR CONFERENCE BUYER: 0 BID OPENING ~ e r .e.L.L.o 1--b(/~ e. / \.., COMPANY ADDRESS ~r-e~no C.. /t 937{)6 CITY/STATE/ZIP 1</llctj @.. 'PPve.re:t/o ;-f.ov::,c:.. .·o rg E-MAIL ADDRESS s-a-f::J -97tJ -3'f!9 41JS-05'1fJ PHONE NUMBER FAX NUMBER COMPANY ADDRESS ~s t.A q~ I() Carolyn Flores C-11D COMPANY ADDRESS CITY/STATE/ZIP E-MAIL ADDRESS PHONE NUMBER CA-o COMPANY NAME A~ >C.. A ... ef>t::-1- COMPANY REPRESENTATIVE COMPANY ADDRESS FAX NUMBER CITY/STATE/ZIP ~ 1 CITY/STATE/ZIP ~3 \c: \\~.;-@ ";S.o...£ · • ..,.,.~+-,-hJk .bf"\:--------...,~c-:-==------ "0 E-MAIL ADDRESS '0 E-MAIL ADDRESS s ~-q -4 ~~-I ~,2. t{ FAX NUMBER PHONE NUMBER FAX NUMBER ~~~ CITY/STATE/ZIP K"fe.. h ~ ~~ellA.~ fc., og E-AIL ADDRESS 2~~-3f!1 2.'~ -6 "' </ PHONE NUMBER FAX NUMBER .-{. w.. M' 0 1-> ~c...._ ---1.:,.,., · t\f,· 4 c,_ n "(t-c__ e ~r e.!;,.., o. -c<f'" u \c..i;•""' Cl~l ~<:.t)v)c. .. l, L_,f, 'CA..,_ ':j);-~ "'-........,_ vi? L[ <6 q; -z_. -t; /fO~ ~ o/ ~ 9 '"s. --:(-z_ (Z EXHIBIT 8 BOYS & GIRLS CLUBS OF FRESNO COUNTY COUNTY OF FRESNO REQUEST FOR PROPOSAL NUMBER: 952-5330 . .. Community Recidivism Reduction Grant Fiscal year 2015-2016 Application by: Boys & Girls Clubs of Fresno County Submitted: February 25, 2015 Boys & Girls Clubs of Fresno County 540 North Augusta Fresno, CA 93701 (559) 266-3117 .. . . ; ,- ' .. COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1) RFP NUMBER: 952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT February 6, 2015 PURCHASING USE G:\PUBLIC\RFP\FY 2014-15\952·5330 COMMUNITY RECIDNISM hrs REDUCTION GRANn952·5330ADD 1.DOC IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMILTON AVENUE, 2nd Floor FRESNO, CA 93702-4599 !CLOSING DATE OF PROPOSAL WILL BE AT 2:00 P.M., ON FEBRUARY 25, 2015., PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00P.M. All proposal information wOI be available for review after contract award. larification of specifications is to be directed to: Carolyn Flores, phone (559) 600-7110, mail Coun Purchasin co.fresno.ca.us FAX 559 600-7126. NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER: 952-5330 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL. > See attached questions submitted at the vendor conference that was held on February 5, 2015 and a Jist of attendees. ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1 l TO RFP 952-5330 COMPANY NAME: Oo~.s .< Gl~fs tll1Ls· o-/ -:fre.,/Vc CoCM1.t'J Q(PRINT) SIGNATURE: ~ ~ ...- c ~AME & TITLE: ]);...._._ C....-loro..'j. &:2.iv~ Vi..-...,;hw-L C f"'O "(PRINT) G:\PUBLIC\RFPIFY 2014-15\952·5330 COMMUNITY RECIDIVISM REDUCTION GRANn952·5330 ADD 1.DOC 2 ( "- II. COVER LETTER February 25, 2015 County of Fresno, Purchasing Division Attn: Carolyn Flores 4525 E. Hamilton A venue Fresno, CA 93702-4599 Dear Ms. Flores, The Boys & Girls Clubs of Fresno County, a 501 (c) 3 corporation, with principal offices at 540 North Augusta Street in Fresno, is pleased to present this proposal for the Community Recidivism Reduction Grant-Proposal No. 952-5330. Boys & Girls Clubs of Fresno has a 65 year history of providing program services in Fresno County. During that time we have provided youth development activities in both the urban areas of Fresno and Clovis and the rural communities of the county. In 2009, a special effort was made to reach more youth by opening a club inside the Juvenile Justice Campus. This club which provides evidence- based programs to enhance character and self-esteem, drug and gang prevention and teen pregnancy prevention has become a vital part of our mission. Staff consistently engage youth in learning life skills, job search and pre- employment training, academic support, mentoring, sports and the arts. The Boys & Girls Clubs works closely with the Probation Department to reach out to the troubled youth in the Juvenile Justice System, actively participating in Transition Conferences, to support their successful return to their community. With this funding we .will enhance that support, strengthen the relationships of the youth to our clubs outside of the JJC and connect those youth to the Clubs. We believe this new supported connection between their incarceration and the welcoming atmosphere of the neighborhood Boys & Girls Club will reduce the recidivism of these young individuals. Thank you for this opportunity and your consideration of this proposal. s~c Diane Carbray ~ Executive Director/Chief Financial Officer ~DC AT CIITIIDCC: C:TA DT UCDI: BOYS & GIRLS CLUBS OF FRESNO COUNTY Administrative Office 540 N. Augusta Fresno, CA 93701 (559) 266-3117 FAX (559) 266-0664 www.bgclubfc.org PresidentlCPO Kenneth Quenzer Executive Director/CFO Diane Carbray Board of Directors Nick Bellasis William Betts Adriana Bourdeau MaryBraa Lee Anne Briscoe Larry Duncan Michael Goldfarb Marta Gray MikeKidd Will Lyles Nathan Magsig Duane Oswald Sue Quigley Timothy Thompson Georgiena Vivian Faith Witte Board of Trustees President Joseph Castro Chief Jerry Dyer John Ferdinandi Kenneth Fransen Michael Kelton William Lyles Steve Magarian Sheriff Margaret Mims James Pardini Justice Chuck Poochigian Dr. Jeryl Wiens Adrian Williams Honorary Life Directors Robert Duncan Larry Buss Please consider including the Boys & Girls Clubs of . Fresno County in your Will or Estate plans • A Unilod Way I4IJe«:y 3 Boys & Girls Clubs of Fresno County Proposal# 952-5330 /- Table of Contents Section Page I. RFP PAGE 1 AND ADDENDUM PAGE 1 1-2 II. COVER LETTER 3 Ill. TABLE OF CONTENTS 4 IV. CONFLICT OF INTEREST STATEMENT 5 v. TRADE SECRETS 6 VI. CERTIFICATION-DISCLOSURE- CRIMINAL HISTORY & CIVIL ACTIONS 7-8 VII. REFERENCES 9 VIII. PARTICIPATION 10 IX. EXCEPTIONS 11 X. VENDOR COMPANY DATA 12-27 XI. SCOPE OF WORK 28-37 XII. COST PROPOSAL 38-44 C. ADDITIONAL VENDOR Company DATA 43-55 XIII. CHECKLIST 56 FORMS 57-74 ( __ _ 4 Boys & Girls Clubs of Fresno County Proposal# 952-5330 IV. CONFLICT OF INTEREST We do not conceive or perceive of any possible conflicts of interest in this project. 5 ( '---· Proposal No. 952-5330 TRADE SECRET ACKNOWLEDGEMENT I have read and understand the above "Trade Secret Acknowledgement." I understand that the County of Fresno has no responsibility for protecting information submitted as a trade secret if it is not delivered in a separate binder plainly marked "Trade Secret." I also understand that all information my company submits, except for that information submitted in a separate binder plainly marked 'Trade Secret," are public records subject to inspection by the public. This is true no matter whether my company identified the information as proprietary, confidential or under any other such terms that might suggest restricted public access. Enter company name on appropriate line: Has submitted information identified as Trade -n'(C"?;o;ppm.,...p'!5"1anomyi"KN~aw;m:25'e)r------------Secrets in a separate marked binder.** Bovs & Girls Clubs of Fresno Countv Has D.Qlsubmitted information identified as Trade ---(C_o_m_p-an_y_N_a_m-e) ___________ Secrets. Information submitted as proprietary confidential or under any other such terms that might suggest restricted public access will not be excluded from treatment as public record. ACKNOWLEDGED BY: ~~ Diane Carbray, Executive Director/CFO PrintNameandTitle Fresno City (559) 266-3117 540 North Augusta Street Address CA Slate Telephone 2/25/2015 Date 93701 Zip **Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with the California Government Code definition. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc 6 Proposal No. 952-5330 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G:\Pubfic\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community RecidMsm Reduction Grant.doc 7 Proposal No. 952-5330 CERTIF!CATJON (1) The prospective primary participant certifies to the best of its knowledge and belief, that it, its owners, officers, corporate managers and partners: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Signature: ~~ Diane Carbray, Executive Director (Printed Name & Title) Date: 2/25/2015 Bovs & Girls Club of Fresno County (Name of Agency or Company) G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc 8 Boys & Girls Clubs of Fresno County Proposal# 952-5330 VENDOR MUST COMPLETE AND RETURN WITH REOUEST FOR PROPOSAL Firm: Bovs & Girls Clubs of Fresno Countv REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar services. Be sure to include all requested information. Reference Name: Fresno County Probation Department Contact: Rick Chavez. Chief Probation Officer Address: 3333 East American Avenue City: Fresno State: CA Zip: 93725 Phone No.: (559) 495-3602 Date: 12/2008-Current on-going program Service Provided: We provide incarcerated youth in the Juvenile Justice Campus with programs including job skill training, prevention of at-risk activities including gang affiliation. drugs. and alcohol. This is a targeted re-entry program to assist youth for a successful transition back into their community. Reference Name: Pacific Gas & Electric Address: 77 Beale Street Contact: Emily White, Manager, Community Relations City: San Francisco State: CA Zip: 94105 Phone No.: (415) 973-7343 rete: UlS/2011 Service Provided: Successfully fulfilled contracted services to train over 600 youth in pre-employment skills and provide 265 youth with six week paid internships at local business over the past 3 years. The contract has been renewed for 2015 as well. PeferenceName: Fresno County /City Housing Authority Address: 1331 Fulton fvlall Oty:Fresno Phone No.: (559) 443-8475 State: rete: 1/1/1991 Contact: Preston Prince. Executive Director Zip: 93776 Service Provided: We qovide evidence-based prq;[all"6 for low income youth in 8 Housirg Authority sites located in the dtv and countv (rural COI'Tlll.lnities). Prcwams teach youth positive dedsion makirn. garg and drm pretention and offer recreational services. Reference Name: Fresno County Sheriff's Department Address: 2200 Fresno Street Oty:Fresno Phone No.: (55 9) ~6CXJ.840~==-.1 --- Contact: Sheriff Margaret Mims State: CA Zip: 93721 rete: 7 N2010 Service Provided: BGC are offered at services to Slow incorre neighborhocxls in the rural tOIM1S of Fresno Countv. The residents are served by both the st-eriffs Depart1TB11: and our dul:!i. Our services are suOOQ!ted by the Sheriff as alternatives for youth to garg involvement and drug use due to our CDBG funded prcwam; in rural areas. includirg Street SI\MRT and SI\MRT l\lbves for boys and gins. Peference Name: OCAT. Inc. {Taco Bell Foundation for Teens) .Address: 4306 Sisk Road Oty: Modesto Phone No.: (209) 529-6802 Contact: David Olsen State: CA Zip: 95356 rete: 1Ul/2014 Service Provided: We provided over 220 youth with job readiness and career education programs. and support for graduation from High School and preparation for past-secondarv education indudirg college and vocational trainirg. (_ Failure to provide a list of at least five (5) customers may be cause for rejection of this RFP. 9 Proposal No. 952-5330 PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. rYl Yes, we will extend contract terms and conditions to all qualified agencies within the ~ Central Valley Purchasing Group and other tax supported agencies. (Authorized Sig~) Diane Carbray, Executive Director/CFO Trtle * Note: This form/information is not rated or ranked in evaluating proposal. G:\Public\RFP\FY 2014-15\952-5330 Community RecidMsm Reduction Grant\952-5330 Community RecidMsm Reduction Grant.doc 1 0 Boys & Girls Clubs of Fresno County Proposal# 952-5330 IX. EXCEPTIONS At this time there are no exceptions to be noted. The county of Fresno may safely assume that the bidder's proposal meets each of the requirements stated in the RFP. 11 L Boys & Girls Clubs of Fresno County Proposal# 952-5330 X. VENDOR COMPANY DATA A. Narrative which demonstrates the vendor's basic familiarity or experience with problems associated with this service /project: Boys & Girls Clubs of Fresno County have been in constant operation since 1949. During this time it has been our mission to reach out and to provide services for at risk youth. In the last 1 0 years as gang and related problems in Fresno County have escalated at an unprecedented rate, Our missions is 'To inspire all young people, especially those who need us most, to realize their full potential as productive, caring and responsible citizens." We have familiarity and experience with these communities as we have Boys & Girls Club's located in each of these cities: Fresno, Pinedale, Clovis, Firebaugh, Huron, Sanger, Reedley, Del Rey, Parlier, and Orange Cove, with 17 clubs in all. The Boys & Girls Club facilities are purposely located in underserved rural neighborhoods which endure poverty unemployment and hopelessness. We offer core programs for youth, ages 6 to 18, in academic success, character and leadership, and healthy lifestyles. B&GC have been vigilant in our focus on academic success, gang prevention, job readiness training and placement, as well as related program components such as mentoring and tutoring, combined with a recreational component. All of our clubs have libraries, computer labs, arts & crafts, sports, and homework help after school. Most important we have mentoring on a one-to- one basis with professionally trained adults with the goal of youth being promoted to the next grade level, then high school graduation and college. Clubs are open five days a week after school from 2:30 to 8 PM and during the summer months. Organization-wide we have over 6,500 Boys & Girls Club members who pay a minimal fee of five dollars per year, primarily so they feel ownership of and have a sense of "belonging" to their club. Overall, our outreach in the community is to over 30,000 youth and families who come to the Clubs, enjoy family engagement at events, and participate in parent/youth activities. We have 90 trained professional staff members who receive at least two regional and national trainings on an annual basis. We have a Board of Directors with over 1 03 years of volunteer service, monthly Finance Committee meetings and we undergo an annual Audit. We have had multiple contracts and agreements with the County of Fresno and other national, statewide, and local entities where outcomes had to be detailed, financial reports submitted, and final reports issued. We have been successful in these expectations and performed and often exceeded, the requested measures for success. This section addresses our experience with the Scope of Work as it applies to this grant: 1. Expertise in Employment and Job training: We have worked extensively with youth in "Career Launch" one of the national programs to be utilized in this program implementation. Youth are engaged in career exploration and job readiness training, resume writing, and learn how to dress appropriately, do's and don'ts, and how to conduct themselves in an interview for a job. Youth attend a minimum of 8 sessions in Career Launch program, in order to be eligible for one of 100 jobs offered in our Summer Jobs Program. Over the past 3 years we have conducted a Summer Jobs Program and have experience in finding and 12 Boys & Girls Clubs of Fresno County Proposal# 952-5330 coordinating j~b sites f?r 255 te~ns in F.resno County. In addition, youth participated in Career education sessions, tounng busmesses, and job shadowing at Old Navy, for example. Interns were paid for six weeks of summer employment. 2. Juvenile Justice Campus Club: Since 2009 we have worked in partnership with the Fresno County Department of Probation to operate a chartered Boys & Girls Club site on- site and inside the. JJC. When youth reach an appropriate level within the system, they have the opportumty to join the Club and participate in all activities. Youth engage in career/pre-employment training, sports and recreation, and healthy lifestyles programs. Boys & Girls Staff serve on the interdisciplinary team during the Transition Conference which takes place at the JJC on Thursday's to serve the youth and the transition team, assisting them in pre-release plans. When youth leave the facility we refer them to be connected with services at the Boys & Girls Clubs in their neighborhood. This grant application takes our efforts much further to bridge the gap after release through the efforts of a "Targeted Re-Entry Coordinator who will manage the services needed in the community. 2. Crime Prevention and Public Safety: We have extensive experience in running programs known as StreetSMART (Skills Mastery and Resistance Training) which is an evidence-based national Boys & Girls Club of America program in many of our Clubs. We also have utilized the "Phoenix" program, which instills self-efficacy and confidence in youth, allowing them to play interactive roles in learning how to avoid being jumped into a gang and develop self-esteem. This is an effective gang prevention program that helps youth develop refusal skills and avoid risky behavior such as abusing drugs and alcohol. Our contract with Fresno County with CDBG funds is for career education, academic excellence and gang prevention programs. In addition we work with the cities of Sanger and Reedley with Gang Prevention and Public Safety funding to take our programs to the streets, inviting teens who have had problems with gang activity or who have dropped out of school, or who are not attending regularly, to participate in community service projects and sessions on gang prevention. 3. Education programs: A primary focus area of the Boys & Girls Clubs is Academic Excellence. In this proposal we will utilize our "Project Learn" program that enables youth to become proficient in basic educational disciplines. We provide time in the first hour after school "power hour" to create engaging homework help and a tutoring program that encourages club members at every age to become self-directed learners. Each club has professional staff, a library area, computer lab, and homework help. Students are asked to show report cards so we can encourage their success all the way to graduation and post-secondary education. We encourage participation in college visits, and have taken youth from our Clubs on numerous University visits including overnight visits to Fresno State and trips to CSUF-Berkeley, Santa Cruz, UCLA, Fresno Pacific, and local Junior Colleges. 4. Recreational Services: All of our clubs participate in offering daily physical exercise including interclub teams that play sports for both boys and girls in flag football, Jr. Giants baseball, volleyball, dodge ball, dance, aerobics, soccer and basketball. We utilize the playground areas of our clubs, all of which have fun recreational fields and equipment or green spaces. Most of the youth we target come from impoverished surroundings, often have few positive role models, and are subsequently ill-equipped to make positive choices concerning their 13 Boys & Girls Clubs of Fresno County Proposal# 952-5330 own lives. Changes in today's labor market toward technology and services and healthcare, while providing great opportunities for some, also create the widest gap between the "haves" and the "have-nots" in our economy, leaving unskilled and unprepared people behind. All programs offered by Boys & Girls Club that fit within the scope of work of this proposal carry the expectation that participation youth will develop: • Positive self-identity: A healthy self-concept and a sense of hope about their future. • Competencies: Youth have the knowledge, skills and attitudes necessary for success. • Educational: Youth become proficient in basic educational disciplines. • Social: Youth are able to develop and sustain positive relationships with others. • Emotional: Youth are able to manage stress and cope with adverse situations. We provide diversified programs that meet the interests and needs of all youth. We are open daily, have dedicated facilities that are attractive to youth, and we are very affordable at only $5.00 per year per youth. Every Club has full-time trained youth development professionals who serve as role models and mentors. Volunteers are very important also, in providing key supplementary support. 14 Boys & Girls Clubs of Fresno County Proposal# 952-5330 B. Descriptions of any similar or related contracts under which the bidder has provided services: Boys & Girls Club of Fresno County have related Contracts through a mixture of financial resources with documented contracts for service activities similar to this proposal including: • Juvenile Justice Campus: We are contracted with the Fresno County Office of Probation Department to offer services and job training, education, and recreational services for youth incarcerated inside the JJC. Over 400 youth received these services each year. • Letters of Agreement with the Office of Justice Programs (OJP): providing mentoring and prevention programs at five club sites in Fresno County. Quarterly reports show outcomes and services provided. • Fresno City and County Housing Authority: Contract to provide program services to youth who reside at public housing sites and their families. There are nine sites with the Housing Authority, services include education, gang prevention, academic success, character and leadership, and recreational services to children of clients were served in public housing. • We have a contract with Fresno County through Community Development Block Grant Funding (CDBG) to provide services to Sanger, Del Rey, and Reedley for career education, mentoring, and gang prevention services for the next 3 years. Outcomes and quarterly meetings are required along with monthly financial updates for reimbursement. • We have contracts with the Fresno Regional Foundation to provide Teen Pregnancy Prevention services at all17 clubs for the years 2013 and 2014. Staff have received specialized training to provide the services in evidence-based "Safer Choices" program. • We have a Letter of Agreement with Pacific Gas & Electric to provide Career Launch, a job readiness and career education program that includes an 8 week training that teens must participate in to be eligible for one of the 100 Summer Jobs available in the program. • We have contracted with the State of California in the program California Gang Reduction Intervention and Prevention program (CAL grip): this is the State of California gang reduction and prevention program in the County of Fresno that include services in the StreetSMART program in Del Rey, Parlier, and Sanger. • We have an Agreement with Bank of America to provide financial literacy and entrepreneurial programs for youth in underserved urban Fresno; this also includes career exploration and job training program. • Fresno County EOC: for co-location of EOC Workforce staff to provide employment services to our members and their families. Case managers spend office hours each week testing, training and providing services to youth at East Fresno, Clovis, and Pinedale. 14 Boys & Girls Clubs of Fresno County Proposal# 952-5330 • We have a contract with the city of Reedley for Measure G funding to support gang prevention intervention and public safety; this includes "Phoenix" which is an evidence- based gang prevention program. • We have a contract with the City of Sanger for Measure S as a lead funding agency for StreetSMART prevention and Project Purple, which is also a gang prevention, on the street program, that encourages getting members to set aside their red and blue colors and become "purple", a blend of positive citizens in community service projects. We have other types of contracts and agreements with donor restricted funding that supports programs that the donor desires four designated purposes we provide the evaluation and performance outcomes to demonstrate that the funding was utilized for the intended purpose that we perform performed the services as good stewards of the donors funding. 15 Boys & Girls Clubs of Fresno County Proposal # 952-5330 C. Describe the qualifications of the individuals providing services: Executive leadership of the club and program staff has been consistent over the last 12 years and the high standard of ethics and program quality is a source of pride to the organization. The following are the names, credentials and experience of the individuals who will directly be providing the services operating under this grant: 1. Marylou Ramirez 2. TRE 3. Cedric Ayers 4. Joanna Madrigal Unit Director-Juvenile Justice Campus 15 years of experience with the Boys & Girls Club AA in liberal Arts Currently a student in Bachelor of Arts program, Education Oversees staff and clients at the JJC Club. Targeted Re-Entry Coordinator-this position is a new hire contingent on funding. Program Assistant-Juvenile Justice Campus 2 years of experience with Boys & Girls Club BS, Psychology, Current student in a Master's program for School Psychology. Program Assistant-Juvenile Justice Campus 1 year experience with Boys & Girls Club In-Kind services at no cost to the County: 5. Kristin Rojas 6. Arlene Mendoza 7. Joel Rivera 8. Luis Flores Assistant Executive Director 11 years of experience with Boys & Girls Clubs MSW and oversees 5 clubs Director of Operations 26 years of experience with Boys & Girls Clubs Bachelor of Arts, Business Administration Director of Operations 24 years of experience with Boys & Girls Clubs Masters of Public Administration Oversees contract with OJJDP and 6 clubs Director of Operations 7 years of experience with Boys & Girls Clubs Bachelor of Arts, Psychology Oversees 6 clubs 9. Unit Directors and staff for 1 0 Boys and Girls Clubs in Fresno County 16 ( "'-- Boys & Girls Clubs of Fresno County Proposal# 952-5330 D. Materials including Letters of Support or Endorsement indication Bidders capability. Attached are newspaper articles, brochures and Letters of Support that we have received in support of our agency. These provide testimony to our programs and services and the value they provide to youth development services in Fresno County. 17 February 23, 2015 OLIVER L. BAINEs, III President of the City Council Dear Members of the Fresno County Board of Supervisors: As the President of the Fresno City Council representing District 3, I am pleased to offer this letter of recommendation for the Boys & Girls Clubs of Fresno County. I have been a supporter of this organization for many years and I am impressed with their dedication to each child, and their commitment to bringing new and enriching experiences to over 12,000 youth and their families every year. The support that Boys & Girls Clubs can give to young people who are transitioning from the Juvenile Justice Campus to the community is evident in the work they already do in Fresno County. The innovative Club inside the JJC as well as neighborhood Clubs are ready to receive and engage these youth, as the infrastructure needed to make youth successful is already in place. I have a long established relationship with the Boys & Girls Clubs of Fresno County, witnessing the good they are doing for the community first hand. Each summer my office has hosted an intern form the Boys & Girls Club Summer Jobs Program and found these young people to be amazing, eager, and professional students. We have seen the staffs devotion to bringing the process of civil engagement to youth as well as giving them the opportunity to become productive citizens. With 17 Clubs in Fresno County, the programs at the Boys & Girls Clubs are reaching urban and rural locations of our area and making possible these life-changing moments of self-sufficiency for so many disadvantaged children. I fully support the Targeted Re-entry Program, because of the high value we place on continued support for youth transitioning to the community from incarceration. We encourage you to fund the Boys & Girls Clubs of Fresno County's proposal. Should you have any questions, please feel free to contact me at (559) 621-8000 or district3@fresno.gov. Oliver L. ames, ill ( . ?resident of the City Council, ·--.tepresenting District Three City of Fresno City Hall• 2600 Fresno Street • Fresno, California 93721-3600 18 Margaret Mims Sheriff-Coroner Fresno County Sheriffs Office County of Fresno-Purchasing 4525 E. Hamilton Ave., 2nd Floor Fresno, CA 93702-4599 February 24, 2015 RE: Community Recidivism Reduction Grant-RFP Number 952-5330 To Whom It May Concern: This letter strongly urges support of the Community Recidivism Reduction Grant application proposed by the Boys & Girls Clubs of Fresno County. As the Sheriff-Coroner of Fresno County, I have worked with Ken Quenzer and the Boys & Girls Club staff over the past several years and I am aware of the Clubs' programs, delivering direct services to the youth in both the rural and urban neighborhoods in Fresno County. The Boys & Girls Clubs have worked in the inner city of Fresno and have shown the same dedication and commitment in many of the rural sites where we have worked together. It is clear that they understand the needs of the youth and their families, wherever they may live. The Boys & Girls Clubs of Fresno County serve more than 12,000 youth, providing effective programs and mentoring that have been recognized nationwide. Their success relies on their continued staff development and the training they continue to provide. We know mentoring is an important strategy to help our youth reach their potential, stay out of gangs, and adding more activities, one-on-one staff relationships, and parental involvement is important. This proposal includes a Transition conference with Boys & Girls Clubs staff, schools, and a dedicated Targeted Re-Entry Coordinator, and is designed to provide case management and encouragement for youth to be successful once they leave the Juvenile Justice Campus. This effort will be effective in reducing the rate of recidivism, as the Boys & Girls Clubs help them transition back into their community. Dedicated to Protect & Serve Law Enforcement Administration Building /2200 Fresno Street I P.O. Box 1788/ Fresno, California 93717/ (559) 600-8800 Equal Employment Opportunity • Affirmative Action • Disabled Employer 19 County of Fresno -Purchasing February 24, 2015 Page 2 In addition, I am aware of their Summer Jobs Program, where they successfully have placed over 250 youth the past three (3) summers in employment. The youth received training, career education, and resume building, which helped them focus on successful employment for the future. Proven programs also include gang prevention, teen pregnancy prevention, and after school homework assistance. These are all designed to help youth become productive and develop the self-discipline and self-esteem that they will need as they leave the Juvenile Justice Campus and transition back into their community. The Boys & Girls Club will provide them a safe and positive place to go instead of back to risky behaviors. I urge you to give this application your most serious consideration. The Boys & Girls Club has been an effective partner in collaboration with the Fresno County Sheriffs Office over the years, assisting the families and youth in the rural cities that we serve. Thank you for your attention and consideration. Sincerely, Mims, Sheriff-Coroner 20 February 23, 2015 County of Fresno-Purchasing 425 E. Hamilton Avenue, 2nd Floor Fresno, CA 93702-4599 RE: Community Recidivism Reduction Grant: Grant Number: 952·5330 To Whom It May Concern: i LOVE roC REATE™ 5673 East Shields Avenue a Fresno, CA 93727 USA Phone: 559.291.4444 • Fax: 559.291 .9444 \NV•IvV.ilove T oCreate.com On behalf of Duncan Enterprises, I am pleased to provide our enthusiastic support for the Boys & Girls Clubs of Fresno County's grant proposal being submitted for Fresno County's Community Recidivism Reduction Grant. In recent years, the prevalence of gang activity has reached an alarming rate in Fresno County, 5x greater than the national average. By providing a positive place for youth along with providing job development and career education training, the Boys and Girls Club is a very important component towards changing the lives of our youth. The Boys & Girls Clubs of Fresno County have offered Club services to youth incarcerated in the Juvenile Justice Campus (JJC) since 2009. Each year over 300 at risk youth become members and are engaged in the positive programs the Club offers. This grant will allow the Boys & Girls Club staff to provide effective evidence based programs and increase their services by providing a Targeted Re-Entry Coordinator to coordinate consistent relationships within the JJC and then as the youth transition to the Club. From a business standpoint, I am acutely aware of the need for education and prevention programs for the youth in our community. This is especially true when it comes to being able to hire quality employees in the future. Over the past 20 plus years as a Boys & Girls Clubs of Fresno County Board Member, I have personally witnessed the dedication and commitment of the staff in our local Fresno Clubs as caring, trained professionals. My company, iloveToCreate, a Duncan Enterprises Company, has partnered with the Boys & Girls Clubs Summer Jobs Program for the past 3 years by mentoring deserving youth and providing valuable work site experience for student interns. Each year I am even more impressed with the quality of their training, their positive attitudes, their self-discipline and the responsibility they demonstrate by showing up on time every day they are scheduled to work in their 6-week summer job. With this is the kind of training and opportunity that I believe the Boys and Girls Club will provide JJC teens with these grant resources. The Clubs will be able to recruit at risk teens and provide them with much needed prevention and targeted outreach activities, encouraging and motivating them to avoid future risky behaviors. This grant will also enable staff to teach job skills as part of the "Career Launch" program and, in tum, help create future employees for businesses such as ours. Duncan Enterprises has supported the Boys and Girls Clubs in the past and we will continue to help sustain their quality programs, especially in preventing gang activity, crime, and by serving in collaborative relationships that include job readiness and career education. We are excited about the opportunity this RFP represents for the Boys & Girls Clubs of Fresno County. I urge you to give this application your serious consideration. Should you or your staff have any questions, please call me at (559) 294-3200. Sincerely,,....,:::;· /..--, // /')/ / . .; .. / /" /,.· ,,· -.......... ,..,.-'~/· ,./ ,,/! __,....~ .... ..... -) ../2A.4 ; ···"? -t·./\ ... C... -·---------c~~::"''"::>·-c· . ..e:.-~_::;:;r·p· ...... . Larry R. Duncan Chairman ( 1331 Fulton Mall Fresno, California 93721 (559) 443-8400 TTY (800) 735-2929 www.fresnohousing.org February 23, 2015 RE: Boys & Girls Clubs Grant Application Community Recidivism Reduction Grant# 952-5330 To Whom It May Concern: I am writing in support of the Boys & Girls Clubs of Fresno County application for the Community Recidivism Reduction Grant application. If awarded, the grant application will provide services to low income youth and their families in the City and County of Fresno. We recognize the importance and impact their services have had on our young residents throughout the City and County of Fresno. Over our 24 year collaboration, the Clubs have provided youth with character building and leadership opportunities to help improve self-esteem. Much of this is achieved by engaging youth in positive activities and other more favorable alternatives, resulting in reduction of graffiti and crime at our public housing sites throughout the County. As a partner, we recently charged the Clubs to elevate their programming to include focus areas of Education, Wage Progression, and Health Wellness. Given the young population they serve, objectives and outcomes will be related to grade level reading, graduation rates, career readiness, employment soft skills, and developmental/vision screenings. This grant will help provide resources to the Clubs to bridge the transition of youth from the Juvenile Justice Campus and re-engage with the community by participating in positive self-improvement activities that, by default, will reduce recidivism. The careful selection of Club staff and volunteers are culturally versed in working with at-risk youth, low income families, and obtaining the resources and partnerships to meet the ambitious goals and demands set forth by the leadership. It is for the many reasons stated above that we proudly support the Boys & Girls Clubs of Fresno County, their commitment to our community, and encourage the submission of their proposal. Executive Director 22 Oruur M9$$Be!»lm To inspire all young people, especially those who need us most, to realize their full potential as productive, caring, responsible citizens. The Boys & Girls Clubs of Fresno County programs and services promote and enhance the development of boys and girls by instilling: A SeBllse oi Competence A S~mse of !UsefuiBlless A Sense of BelmugiBllg A SeBllse of Powe~ m hufhnence _;;.~~~,,.,:-:.~;,..-::""'""~,,.--\ Wlhly We /Ari'@ $® llJJrro0(0Jtw®c c c Four key characteristics define the essence of a Boys & Girls Club. All are critical in exerting a positive impact on the life of a child. 1. Dedicated Youth Facility The Boys & Girls Club is a place -an actual neighborhood-based building-designed solely for youth programs and activities. 2. Open Daily The Club is open Monday -Friday, after school when kids have free time and need positive productive activities. 3. Professional Staff Every Club has full-time, trained youth development professionals, providing positive role models and mentors. Volunteers provide key supplementary support. 4. Available/ Affordable to All Youth Clubs reach out to youth who cannot afford, or may lack access to, other community programs. Dues are very low at $5 per year, per child. ihe Boys 8, Girls CI!!.Bbs of f~esum Coi!.BBlli:y have been iBll ~mistem~e si8llce 1949. "Everything you've seen or heard about me began with lessons /learned to Jive by at the Club." Denzel Washington Boys & Girls Club Alumni ©ruHr LP'rr©gwcmmru~ Boys & Girls Clubs of Fresno County provide diversified programs that meet the interests and needs of all youth. Character and leadership Development Keystone Club, Torch Club, Passport to Manhood & Community Service Proj~cts Education and Caree1· Development Job Ready, Computer Training, Homework & Tutoring for Teens, Project Learn, (Science, Math & Language Arts) Health & life Skills SMART moves (Skills, Mastery, and Resistance Training) Gang Prevention · The Arts Music, Fine Arts, Ceramics, Creative Writing, Theatre, Digital Photography Sport, Fitness and Recreation Special Events and Trips, Sports Leagues, (Basketball, Baseball, Flag Football) and Recreational Games Oakhurst (D Zimmerman Boys & Girls Club 540 North Augusta • Fresno, CA 93701 559-266-3117 East Fresno Boys & Girls Club 1621 South Cedar· Fresno, CA 93702 559-266-7605 Finl< White Boys & Girls Club 535 S. Trinity St. • Fresno, CA 93706 559-233-7512 !:1 Dorado Boys & Girls Club 1343 E. Barstow =resno, CA 93710 559-222-2135 fllest Fresno Boys & Girls Club l30 Tulare Street • Fresno, CA 93706 )59-237-0959 'inedale Boys & Girls Club 143 W. Minarets • Pinedale, CA 93650 i59-439-6053 '• ~-., €D (D Sanger (E) Parlier e Reedley Orange Cove m ... , ··~-.... G Clovis Boys & Girls Club 2833 Helm • Clovis, CA 93612 559-292-2036 ~ Del Rey Boys & Girls Club 5705 Carmel St. # 225 • Del Rey, CA 93616 559-888-0302 O Firebaugh Boys & Girls Club 1661 Allardt Drive #51• Firebaugh, CA 93622 559-659-377 4 (t!) Huron Boys & Girls Club 36332 P St. #226 • Huron, CA 93234 559-945-7199 ®» Orange Cove Boys & Girls Club 965 Center Unit 68-69 • Orange Cove, CA 93646 559-626-3122 r® Parlier Boys & Girls Club 1040 Fett Dr. # 131 • Parlier, CA 93648 559-646-5122 fD Reedley Boys & Girls Club 100 N. East Street • Reedley, CA 93654 559-743-7537 G) Sanger Boys & Girls Club 322 K Street Unit 19 • Sanger, CA 93657 559-399-3201 ® Sanger Boys & Girls Club YC 818 L Street • Sanger, CA 93657 559-646-0303 ~ Oal<hurst Boys & Girls Club PO Box 2757 • Oakhurst, CA 93644 559-642-4600 fB Juvenile Justice Campus Boys & Girls Club 540 North Augusta • Fresno, CA 93701 Call Adminstration Office: 559-266-3117 Boys & Girls Clubs of Fresno County 540 N. Augusta • Fresno, CA 93701 Phone: 559-266-3:1..:1..7 Fax: 559-266-0664 Web: www.bgclubfc.org BOYS & GIRLS CLUBS OF FRESNO COUNTY I '\ I FRESNO BEE. COM '""IE FRESNO BEE)) OTHER.'OPINUJNS <. Tl!UDAY, AUGUST 1, 2014 + PAGEA13 Boys· & Girls Clubs make a.big difference America's kids are in crisis. Consider transforming kids' hves. That's. where the my i:tfe : to succeed, it is imperative we redefine the these alarming facts about the state B'oys & Girls Clubs are !~valuable, offerinf; • ~esearch sho~ t-that for every nollar· opportunity equation for all kids by elevat-of our country: The U.S. ranks 22nd a safe and positive place for youth, 6-~8, to spent by the club!' $16.18 ot positive eco-ing the critical role that out-of:school time in high school completion among 28 coun-go every day after school Bl)d during the nomic value 1s reinyestea. m 9alifornia plays in a child's future success. tri~s; three out of 10 kids are obese or over· summer, with professional caring and. . Thi~ is compared to some startling statis Through the Great Futures c"am ai we1ght; and one in five youth lives in pover~ · trained adult staff. · tics in our community th c i fi A i • kid thp gn, · ty Th f th t in . . . · · e ampa gn or mer ca s s e Boys e consequences o ese s ag~er g We have 17 clubs in Fresno and Madera ·• ~esnc;. Cqunty's anemploymem rate ' statistics are felt not just County, including a club in the Juvenile-was12.1% •. whilethe state's rate was 7.8%." &.Girls Clubs of Fresno County is_asktng by our next generation, Justice Campus for incarcerated youth. ... SO% ·of youth in Fresno County .are our community to make out-of-school pro-but also across our nation. What happens durtn:g the hours between obese or overweight. . . · grams a ~riority. We are advoca~ing on be-The issues facing kids school and home can have a dramatic im·. • Fresno County is home to the fourth· ~alf of klds and convening pubbc, private 'tod~y also impact our· na~ pact on a child's future, especially in the. largest gang population in the U.S., with and nonprofit partners around our goal of tion s economy, costing a~ areas of education, health and character more than 26,000 vali~ated gang members· ensuring every child and teen has access to mt uch as $d20h9ibh1llion in los development. By providing access to post-countywide. · a safe, engaging and productive environ-axes an g er govern-· · ment expenditures over . tive, productive prograpts and caring adult, • One in fiye: pregnancies in noesno ment duril;lg the out-of-school time. BlANE the lifetimes of those who mentors after !ICbool and during summer, County are to tee}) mothers 18.or younger. Together with the community, the Boys ARBRAY fail to graduate. National· the Boys & Girls Clubs of Fresno County· .. ~espite the transforma~onal impact of & Girls Clubs can provide access to life-ly, health care costs to treat issues relate~ can help change the future for our:you~ •. out-of-school prQgrams, every dar l5 mil· changing programs after school and dur-to childhood obesity are $14.1 billion annu-our community and our·country. : lion kids nationwide leave school with no ing the summer that enable kids to be suc-aUy. Additionally, states spend an average · For e;rample: · · · · · . place to·go, P~tting:them at risk of being .·cess'tw. in school and in adulthood, to be of$7.1·mffiion a d~y locking up youth in • 94 WI .of Boys & GJrls Club ·m~mbers-.. unsup~rvised, ungtiided and unsa~e dur· .healthy and. active, and to develop the juvenile justice facilities, . · .pa!lsed the California High School exit ing these_critical after-school hours. _Fur· strong character skills needed to become How do we reverse the most negative exam compared with 70% statewide.. ·;·thermore; ~g the summer, an alarm· Ainerica'sfut el d To th 'trendsfacinguoungpeopletoday?Oneway • Thts·summer·l05 club·:meinbers' ing4Sm1llionk1dstnAmericaJ1lckaocess· tr ti 11 ur ea ellrs .. 1 ge einr,wecan J · · thr 4. -PG&E · s · .. t 'd d 1 · in · ni ans orm ves as we as nvest the fu. isby;recognizingtheimportant:eofout-of· earnedjobs· ougi.our ·. · .. ummer, o expan e earn g opportu ties~ in· · school time. The out-of-school -environ-·. Jobs Prf;Ygram and were employed 1il Fres'· ·.· .cre~ingthfilirP.sk of}earn~g loss arid fall· ture of ou~ community and our country. .. ment ......-after school and summer-; plays . no CountY. : l · • .. ,, ' · .·,.:.. : .. · ~ • ·.· :,_;,., ;·. . ·,:,. .• • ~g ~~hi_rid b~fore: the ~ext'schq{)l'y'ear. · · . ..,.. 91ane· Carbray Is executive 'director of the an essential, yet often overlooked,'role in -· ·• ·57% of'Slu'PUli S!l~d, "The ·club saved .. , ... ·If the n~:~xt ge~eration and our, nation ar~ Boys & Girls Clubs of-Fresno County. . ·'' •' ' I • •, ' Boys & Girls Clubs of Fresno County COlumnS ExctJilence in Action Arlene Mendoza is director of operations . _;, .. 1_ for Boys & Girls Oubs of · Fresno County. ... · -, -..:; . ' ''; ... :j :~J Creating Hope and Opportunity in Fresno Clubs in public housing make community-wide impact By Diane: Carbray and Arlene Mendoza Boys & Girls Clubs of Fresno County ORGANIZATION PROFILE Founded:1949 Budget: $2.1 milUon FaciUties: 17 units Annual membership: 5, 7 40 members; 12,580 youth served For moT? than two decades, Boys & Girls Clubs have created a positive presence in some of the most challenging neighborhoods in our nation -public housingfacilities. Today. theT? aT? some 440 Clttbs located in public housing communities across the c_ountry. Our success in this area has been due to the generous support of friends like the William Randolph Hearst Foundation. · In 2010, the Boys & Girls Clubs of Fresno County will mark its 18th year of successfUl collaboration with the local housing authority . The Fresno organization is a stellar example of the positive, community-wide impact Boys & Girls Clubs can have in a public housing commttnity. Located in me: heart of a large: agriculrural region, Fresno is dtrec: hours soudt of San Francisco and dtrec: hours non:h of Los Angdes. It is a culturally and ethnically diverse area, populated by Hmong and laorian immigranrs, migrant farm workers, multi-generational Hispanic families, African- Americans and Caucasians. According to the Brookings Insrirucion, the Fresno area has the dubious distinction of having me highest concentration of urban poverty in the country. Consider these alarming local demographics: • The: city is home to some 8,000 gang members . • The: dropout rate at ciry high schools is 51 percent. • Some: neighborhoods have unemployment l"dtes as high as 32 percent. • In Fresno County. 20 percent of births are to girls 19 years old and younger. This dire combination of gangs, crime, lack of education, unemployment and premature parenting has led to a high poverty rate. Fresno's public housing complexes were: similarly troubled. Clubs Come to Complexes In 1992, me: Housing Audtoricies of me City and Counry of Fresno invited me: Boys & Girls Clubs of Fresno County to parricipatc: in their Drug Elimination Funding by opening Clubs in dtrc:e of dtc:ir complexes. Because those: Clubs brought positive: change: to dtc:ir communities, the housing authority asked us to open more Clubs at some of their other sites. Today, aldtough the Drug Elimination Funding has since: been cut, we have nine: Clubs chat are eidter fully or partially funded by the housing authority. In me: next year, they plan to include: funding to open a Club in another complex. Since: establishing dtesc: Clubs, me Fresno hawing authority has seen a reduaion in me number of petty crimes, burglaries, graffiti and general chaos. At a rural complex in Dd Rq, Cali£, the sheriff told our unit dirc:aor, •It was like: me O.I<. Corral every night" until the Boys & Girls Club opened. Janie: Reyna, property manager for the Del Rey complex, agrees. "When I lived in Del Rey, it was tOO dangc:row to go out in me: streets,. she says. "Since: me: Club opened, the: streets are much safer, and families can walk around at nighL" Filling a Great Need Housing audtority commissioners and staff are steadfast in dteir commitment to making Clubs accessible: to their residents. Our Club and housing authority staffs meet together regularly and have built trusting relationships. The pannership between me Club and housing authority has put prevention and memoring programs literally at the: front door of children's homes. Three: locations are full-facility buildings next to large housing complexes; the other six sites operate in vacant units -bedrooms are rurnc:d inro libraries or computer labs and living rooms become: games rooms. Every year, Club staff track grades and school attendance: for l 0 members at each of the nine sires. Last year, all 90 Club members moved on to the nexr 24 Boys & Girls Clubs of Fresno County grade lc:vc:L Ar. our Huron Club last June, 18 members graduated with their class, and one completed his GED. These Club teens represented approximately one-third of the 60 graduates from the area. The Oub helped these young people set high expectations for their furure. Parents, Teens Get Involved Getting parents involved has been an important part of chis collaboration. Parents have found allies in Club staff; they trust staff who speak their language, help them with paperwork, refer them co services and calk to them about their children's education. Many parents have had limited schooling, and are pleased to sec their children completing their homework. Teens who were previously bullied or pressured into joining gangs have found a safe haven at the Club and now think ofir as a cool place to hang out. They have special late hours or space just for them. They have a voice in their Club activities and plan events. They give back to their communities by cleaning up trash or serving at poduck dinners. They build their character and leadership skills through activities such as Keystone Club. Their lives are no longer filled with negative influences, bur hope and opporrunity. "We have witnessed the direct impact of these valuable services," says Preston Prince, executive director of the Housing Authorities of the City and County of Fresno. "These kids have successfully left public housing in pursuit of higher education and employment . . . , opporrunmes. Inspiring a Sense of Purpose At age 13, Jose was a self-described alcoholic who lived in an East Fresno public housing complex. His home life was marred by domestic violence and alcoholism and he lived in constant fear. Jose tried to escape his reality by drinking and smoking pot. By the time he was 15. he was fuiling five out of seven classes and engaging in percy crimes. One day his younger brother told him co stop by the Club, a place he had passed many rimes bur never bothered to enter. A staff member welcomed him and talked about what teens were doing there. Jose's life changed almost instantly. Finally, the teen felt needed, that he had something useful co offer. He stopped drinking and using drugs. Jose says the Club gave him a purpose in life and a sense of direction. It also helped him improve his grades and graduate high school on time. Without the Club, he says. he never could have accomplished his dream of becoming a U.S. Marine. Today at the age of 21, Jose is a leader in the Marines. The Fresno Club changed his life. ·' ·~ ,. 25 Boys & Girls Clubs of Fresno County Proposal# 952-5330 E. A brief description of the bidders operations and ability to provide services: The Boys & Girls Club of Fresno County has been successful in uninterrupted operations for 65 years and is a trusted and respected community organization. The president has been with the organization for 45 years and the Executive Director for eight years. Currently there are 15 board members with a total of 1 03 years of service. We have diversified funding for 17 clubs and our 90 full and part-time staff to receive professional training a minimum of twice a year, including mentoring from national Boys & Girls Clubs of America. We have staff in place with clubs and operations in the unincorporated areas of Fresno County as well as in the urban areas of Fresno and Clovis. Our current annual budget is 3,296,250. The board is responsible for fiduciary and policy decisions. We have a very attentive Finance Committee that meets each month to ensure fiscal responsibility. Our annual audit has had "no findings" and is open to funders, sponsors and individual donors. Administrative staff works to ensure that the mission of the club is maintained through effective programming, adequate funding, and appropriate resources, Boys & Girls Club will provide administrative fiscal management for this project The Boys & Girls Club has extensive experience implementing research-based, outcome-driven youth development programs that have a proven track record of making a difference in the lives of at-risk youth. Boys & Girls Club has received multiyear grants, over consecutive years based on quality performance, from clients such as the County of Fresno Probation Department and County Children and Family Services. Boys & Girls Club has been proven to be able to provide outreach and entice at-risk youth from high crime neighborhoods into Club activities. 26 Boys & Girls Clubs of Fresno County Proposal# 952-5330 X. Vendor Company Data (continued) F. Copies of audited Financial Statements for the last three years are available upon request. G. There have been no contracts that have been terminated before completion within the last five years. H. There are no lawsuits or other legal actions pending. There are no legal actions that have been resolved within the last five years. I. There have been no payment problems with the County of Fresno within the past three years. 27 Boys & Girls Clubs of Fresno County Proposal# 952-5330 Project Summary: SCOPE OF WORK The Boys & Girls Clubs of Fresno County ("B&GC") have been providing direct services since 2009 to juvenile offenders incarcerated in the Juvenile Justice Campus (JJC). This proposal will enhance those services and will improve the recidivism rate of juvenile offenders as they re-enter the community through social and emotional support, educational intervention and employment activities. We have designed a Targeted Re-Entry program over the past 3 years, but !bJ~~ . _9pportunity will allow us to fully implement the intent, which is to work with the youth in the 'JJC, and then assist their successful transition back into their neighborhoods and schools and into a B&GC. It is structured with strong collaborative partners to include workforce development, career education and job training, individual case management, mentoring, restorative justice with community projects, and post-program support and follow-up. We will identify and serve 2b eligible juvenile offenders, ages 14-18, referred from County Probation and Juvenile Justice Campus. They will be supported with an individual needs assessment, in-house services, supportive services, weekly contacts and referrals and follow-up to community services. This assessment and service will begin with basic needs, locating resources, enrolling in benefits and receiving training. Our primary focus will be on employment and education, completion of high schooi/GED and placement in school or training. All youth will be mentored in education, career exploration, and may receive placement in ( advanced training or paid work experience. A team of collaborating partners will provide '· critical post-release services to transition each youth to a designated B&GC site near their residence zip code. Key relationships between the youth, staff and case managers that were established in the JJC will be continued to fortify their successful re-entry into the community and truly give them a second chance. Finally we will engage the individual youth support system, as they transition and complete the Targeted Re-entry Program toward the end of the 9 months. The progress made by the youth and assisted by our program, will result in new and positive education and career paths for these young people. ~, Boys & Girls Clubs of Fresno County experience with the ta_rget population:h h f Boys & Girls Clubs of Fresno County has extensive expenence working wit yout rom the Juvenile Justice System as well as their families with over 65 years of service to the community in impoverished neighborhoods in both rural and urban cities in Fresno County. In addition to this B&GC has provided direct services for incarcerated youth for the past 5 years inside the Juvenile Justice Campus in coordination with the Fresno County Department of Probation at our Chartered "Boys & Girls Club -Juvenile Justice Campus". Our staff is professionally trained to work with high-risk youth and skilled in positive interactions and interventions with these youth. B&GC Unit Director, Mary Lou Ramirez, currently serves on the Juvenile Justice Campus transition team that meets on Thursday's with each youth prior to their release back into their community. We offer programs in career education, the arts, sports, health and life skills, and civic service opportunities to give back to their community. Youth are being referred to our Clubs and parents are beginning to see the difference and positive impact of the relationship. B&GC was recognized nationally by Boys & Girls Clubs of America in 2014 for our "Diplomas to Degrees" high school to college education program conducted in the JJC. We were awarded national "Honorable Mention" as one of the top six programs in the country. 28 ( Boys & Girts Clubs of Fresno County Proposal# 952-5330 Description of the need: Risk factors and lack of Targeted Re-entry services for juveniles in the Fresno County juvenile justice system. Located in California's San Joaquin Valley, Fresno County faces some significant challenges that threaten the economic vitality and quality of life for the generation to come. Because the county has a large and growing juvenile population, are at the heart of many of the region's overarching concerns. According to U.S. Census Bureau 2010 estimates, 277,524 youth under the age of 18 live in Fresno County.1 While there is not a recognized national recidivism rate for minors because the juvenile justice system varies significantly across states, estimates range between 75%-85%. Not surprisingly given these estimates, and the large number youth in the region, thousands of youth pass through the Fresno County juvenile justice system annually. In 2012-13, there were 2,309 juvenile delinquency petitions filings in Fresno County Superior Court. Typically, juveniles are involved in non-violent, drug or alcohol related offenses. In the FY 2012-2013 there were 762 total Juvenile Cases under supervision in Fresno County, with 284 misdemeanor cases, 178 felony cases, 131 bench warrant status cases and 169 in diversion according to the Fresno County Probation Department Annual Report for 2012-13. Regardless of the type of infraction, delinquency can have a profound effect on juveniles. Youth leaving juvenile detention frequently have difficulties returning to school, obtaining full- time employment, and reintegrating into their communities. Without effective intervention, these youth are at risk for becoming repeat offenders and sending their lives into a downward spiral of further penetration into the juvenile justice system. Published information indicates a high % of repeat juvenile offenders -by some estimates as high as 85% -drop out of high school. Compared to high school graduates, those who drop out are more likely to be unemployed, earn less, be on public assistance, have poorer health and end up in prison as adults.2 According to the United States Department of Education, high school drop-outs are 3.5 times more likely than high school graduates to be arrested. 3 Although recognized worldwide as an agriculture powerhouse and one of the fastest growing areas in the U.S., Fresno County is also one of the most problem-plagued regions in America. Many associate wealth, fame and prosperity with California; however, this application gives testimony to the story of poverty in Fresno County, a story no one likes to hear. Although it is home to the 51t1 largest city in California, the region is known as "the Forgotten Area," the "New Appalachia" and other descriptive titles referring to the great disparity of incomes and poverty that blankets the Central Valley. The U.S. Census Bureau indicates that of Fresno County's 955,272 residents, 24.7% -nearly one in four --lives below the poverty level. Unfortunately, poverty affects juveniles disproportionately; 37.8 % of Fresno County youth below the age of 18 lives in poverty. This is far higher than the state average of 18.3%. 4 In fact, Fresno is ranked 3rd for child poverty out of the 58 counties in California. An unskilled and undereducated workforce has little chance of changing this regional poverty. The county's largest employer sector is retail as compared to healthcare on the national level. The dropout rate for the Fresno Unified School District is approximately 30% and a higher rate has been reported for low-income students, perhaps as high as 55% (according to the FUSD Graduation Taskforce, March 1, 2012). Only 12.9% of the workforce has a Bachelor's degree compared to 18.7% statewide and 29% nationally. 1 20 I 0-2013 American Community Survey 3-Year Estimates, <http://factfinder.census.gov/servlet/IPTable> 2 Martin, E., Tobin, T. J., & Sugai, G. M. Current information on dropout prevention: Ideas from practitioners and the literature. PreventingSchool Failure, (2002). P 10-18. 3 Homan, B. & Ziedenburg, J. The Dangers of Detention: The Impact of Incarcerating Youth in Detention and Other Secure Facilities . Justice Policy Institute, (2006), P 9. 4 2010-2013 American Community Survey 3-Year Estimates. 29 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 Unfortunately, while northern California, the San Francisco Bay Area, and Southern California (including Los Angeles, Anaheim, and Long Beach) enjoy greater affluence, the central valley region is largely forgotten when it comes to federal dollars. This is confirmed by the Office of Juvenile Justice and Delinquency Prevention's Socioeconomic Mapping and Resource Topography (SMART) Community Disadvantage Index. Of Fresno County's 84 census tracts, 35 (41%) were scored at ten, the most disadvantaged for the combined factors of poverty, rate of public assistance, and number of children living in homes with a single woman as head of the household. An additional 35 tracts were judged to be worse off than 90% of census tracts in the United States. As noted in Best Practices to Address Community Gang Problems, mentoring programs such as a B&GC, offers a cost-effective way of leveraging Fresno County's few available resources, i.e. concerned residents and diverse community organizations, to reduce delinquency and gang involvement in the short term and improve youth and community outcomes in the long-term. 5 Mentoring is valuable because it mitigates some of the chief causes of delinquency and gang activity. In the 1997 National Longitudinal Survey of Youth, the majority of youth self-reported that delinquency behavior was related to their family structure. The youth also reported two other factors that influenced their involvement in criminal behavior: connectedness to school and/or work and interaction with friends or family members in gangs.6 The survey found that juveniles not in school or working had a significantly greater risk of: • belonging to a gang. • committing a major theft or a serious assault. • Using marijuana and hard drugs. • running away from home. • Selling drugs. • carrying a handgun. Juveniles who associate with groups or individuals pursuing positive goals have a far Jess chance of engaging in delinquent behavior? Mentoring changes a youth's environment, substitutes positive activities for risky behavior, diverts juveniles from risky associations, and has been shown to improve school attendance for at-risk youth, as evidenced in an online and telephone survey of B&GC alumni conducted by Harris Interactive on behalf of the national organization, Boys & Girls Club of America. 8 As the following survey highlights indicate, participating in B&GC programs improve outcomes for youth. EDUCATION POSITIVE EFFECTS OF B&GC STAFF ON YOUTH 90% OF BOYS & GIRLS CLUB ALUMNI GRADUATE FROM Knowing right from wrong: 85% HIGH SCHOOL. 28% · of the alumni indicated they would have Learning good leadership skills: 77% dropped out of high school without the positive influence. 45% said the club helped them graduate from high Having goals and aspirations: 67%. school. (Breakdown: 48% African American, 59% His_Q_anic, 39% white) 62% became more committed to their education. 67% gained the ability to avoid difficulty with the law. 5 Best Practices to Address Community Gang Problems, OJJDP's Comprehensive Gang Model, U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention. 6 Snyder, Howard N., and Sickmund, Melissa. Juvenile Offenders and Victims:2006 National Report. Washington, DC: U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention, (2006). 7 Kwong Wong, Siu, The effects of adolescent activities on delinquency: a differential involvement approach, Journal of Youth and Adolescence. (August 2005). 8 Online and telephone survey of I 0 I 4 Boys & Girl Club Alumi, Harris Interactive, November 15, 2006-March 16, 2007. 30 Boys & Girls Clubs of Fresno County Proposal # 952-5330 Breakdown: 72% African American, 73% Hispanic, 55% white) 26% OF BOYS & GIRLS CLUB ALUMNI ARE LIKELY TO EARN A COLLEGE DEGREE. 33% of the alumni became the first person in their family to go to college. (Breakdown: 32% African American, 36% Hispanic, 31% white) Success in high school: 63%. Work life and later career: 60%. National B&GC of America office of Delinquency and Gang Initiatives supports several Targeted Re-Entry pilot programs that mirror this proposal in 11 other cities. In an evaluation of those programs conducted by Indiana University, the average recidivism rate on new committed offenses was only 19.25%, a substantial decrease from national statistics. Target population: Youth that are incarcerated at the Fresno Juvenile Justice Campus and are between ages 14- 18, with minor to moderate offenses (non-violent offenders) from low income neighborhoods near Boys & Girls Clubs Facilities in both rural cities in the county and urban City of Fresno. We have 15 Clubs located in Fresno County, 7 in the City and 8 in county rural sites in Huron, Sanger (2), Reedley, Firebaugh, Orange Cove, Del Rey, Parlier as potential provider sites. 5 PROGRAM SERVICE MODEL: PROJECT/PROGRAM DESIGN AND IMPLEMENTATION This proposal is a result of extensive collaboration and coordination between the Boys & Girls Clubs of Fresno County and its community partners, the Fresno County Probation Department, and Fresno Superior Court. While these organizations provide services to youth in Fresno County, the area lacks a program to assist youth as they transition from incarceration back into their communities. With this funding, the conditions, needs, and resources converge to make this the optimal time for Fresno County to launch the first-of-its kind Targeted Re-Entry (TRE) program in Central California. This effort was begun in 2010 and has been awaiting resources. The proposed two-phase project will provide a continuum of mentoring and other services to a total of 20 youth involved in the Fresno County juvenile justice system. In Phase I, a B&GC will occupy an inviting and youth-friendly dedicated space in the multi-purpose room located in the Juvenile Justice Campus, complete with computers, table games, TV, stereo, and furniture. The B&GC will have a full time TRE Coordinator who will oversee and supervise the implementation of this project. The TRE Coordinator will work closely with the Probation Department to create a seamless coordination of services from the community partners, without interruption or interfering with ongoing JJC operations. This includes agreements on scheduling hours of operation of the Club, coordination of numbers and selection of youth served, and use of specific facilities within the campus. In addition B&GC will have a full time Unit Director who will manage the JJC Club activities and support staff in coordination with the Probation Department. A Program Assistant will serve as a staff person to create and implement the programming schedule at the JJC Club. The TRE Coordinator will facilitate smooth transition services. The TRE Coordinator will be responsible for coordinating the transition process for youth from the JJC Club site back to the community Club site, and aftercare post-release services including scheduling, contact with schools, community partnerships and referrals to social and mental health services, as needed. The TRE Coordinator will also provide mentoring services at the JJC during the first 60 days of the program. The TRE Coordinator, Unit Director and trained B&GC staff currently provide group mentoring and social activities to over 420 boys and girls incarcerated annually in the JJC, who attend the Club in pods of 1 0 at a time. These juveniles are 80% male, between 12 to 17 years l of age, ethnically diverse, predominantly from low socioeconomic backgrounds, and __ app_roximately half are gang members. In order to allocate valuable resources where they will 31 Boys & Girls Clubs of Fresno County Proposal# 952-5330 provide the greatest impact and benefit, Phase II will target re-entry services for both female and male participants being released and transitioning back into their communities. Services to be provided: This project focuses on successfully transitioning 20 youth per year by way of mentoring them through pre-release services during Phase I while in detention in the JJC, and then in Phase II, continuing mentoring services that provide a safety net that cushions their re-entry back into the community. These crucial and significant services do not currently exist and this project seeks to bridge that gap, reducing their chances of failure again on the "outside", and giving them the best second chance to become productive and responsible adults. An important stipulation for the 20 youth to be included in this project is that their residence must be within, or close to a Boys & Girls Clubs of Fresno County. The Clubs will provide the unique opportunity for the youth to build on existing trusting relationships developed inside the JJC, and continue with group and individual mentoring in combination with mental health and academic services from a number of project collaborators. Services will be tracked on an individual basis in the form of documentation and case management. PHASE I -PRE-RELEASE SERVICES Re-entry mentoring and adjunct services will be structured to address the youth's individual academic, mental health, and social needs through a multi-disciplinary approach that capitalizes on the resources from all the project partners and other community resources. Upon commitment, Deputy Probation Officers (DPOs) assigned to the institution will conduct intake assessments on all youth. The DPOs will administer the PACT Assessments (Positive Achievement Change Tool). This is a multiple choice in-depth assessment instrument producing research-validated risk level scores measuring a juvenile's risk of re-offending. The intake examines a variety of factors such as criminal, academic and behavior history as well as home environment and peer associations. The DPO will use the intake to determine in which pod to place youth and to identify services that may assist them in rehabilitating. As a result of this project, these rehabilitative services will now include ten weekly group mentoring and recreation sessions that the Boys & Girl Clubs will provide after school, inside the designated Club space in the JJC. During intake, the DPOs will identify youth aged 14 to 18 who have a 60-day or greater commitment to the JJC and who meet the following targeted re-entry eligibility criteria for Phase II of this project. • Youth will be returning to a family or kinship care setting after release from the JJC; • Youth have a minimum of 6 months of probation at time of release; and, • Youth which are near the B&GC sites and where residents live with high rates of gang activity, violence, unemployment, and tolerate poverty-level income. During the re-entry process from JJC into the community these 20 youth will each be transitioned to a designated B&GC near their residence zip code. They will continue their relationships with case management and supervision towards a successful transition back into the community. Each youth would receive services for a minimum of 9 months and up to one year. Phase I pre-release services will be initiated a minimum of 60 days prior to discharge. The TRE group of youth will participate for 60 days in one-on-one mentoring and receive other services designed to support their successful re-entry upon release. As a result, they will participate in specific nationally recognized and evidence-based B&GC youth development programs that include core education and career, character and leadership, and life skills programs including: • The "Phoenix" gang prevention program and "SMART Moves is a nationally acclaimed comprehensive prevention program that helps youth ages 12 to 18 learn to resist drugs, 32 ( Boys & Girls Clubs of Fresno County Proposal # 952-5330 alcohol, tobacco and premature sexual activity. It features engaging interactive, small- group activities that increase participants peer support, enhances their life skills, builds their resiliency and strengthens leadership skills. • "Career Launch" encourages participants ages 13-18 to assess their skills and interest, explore careers, make sound educational decisions and prepare to join the work force. Staff will work with teens individually or in small groups to build their job-search skills job readiness, make sound educational choices, prepare resumes and do mock interviews. • "Safer Choices" is an evidence-based Teen Pregnancy Prevention program with comprehensive and medically accurate sex education components. Youth learn about abstinence first, but also how to avoid unintended and unwanted pregnancies, and sexually transmitted diseases. Interactive role playing builds self-esteerYJ and knowledge. • Socialization and Recreation: Programs in this core area develop fitness, positive use of leisure time, skills for stress management, and social skills. Table games inside the JJC multi-purpose room, Wll video activities, ping pong, and use of the gymnasium for basketball, indoor soccer, and volleyball provide opportunities for youth to build social skills including sharing, team work, trust, and communication. The B&GC will use the assessments provided by the DPO and other partners to provide mentoring and other activities to youth inside the JJC, including those at the greatest risk and requiring the highest level of security. In addition to socialization and recreation, mentoring services to all pods will include social and life skill building, vocational and career development, including character development, and leadership opportunities. MENTORING SERVICES: B&GC will coordinate one-on-one mentoring and case management for TRE youth. All B&GC staff and mentors will undergo a security screening process that includes fingerprint and background check and will be provided with ongoing education and training. Mentors will take the role of advisor, advocate and role model, supporting TRE youth while in custody, and after release, continuing the mentoring relationship at a B&GC site where new priorities will include returning to school, and developing positive, pro-social behavior, leisure activities and interpersonal skills. These services are aimed at teaching the youth how to make positive changes in their lives, resulting in a reduction in recidivism and increasing academic performance. A new position will be created in this grant in the form of the Targeted Re-Entry Coordinator. In addition a Unit Director and two Program assistants will provide direct services. The TRE Coordinator will: • Attend on site treatment team meetings at the JJC for each youth in the TRE program including meetings with community providers, public school staff and family members. • Coordinate all off-grounds activities including community and B&GC site visits; school related activities and/or visits; shopping for clothes, and transportation for job interviews. • When possible, transportation for family members to visit youth while at JJC. • Coordinate and link with other area community service providers in order to strengthen and reinforce a successful re-entry plan. The B&GC staff will take the lead on developing the re-entry plan for TRE youth placed to address post-release support, supervision, and mentoring services at a designated community B&GC site. The plan will build upon and reinforce strengths commensurate with the level of community risk each ex-offender presents. It will take into account the risk assessment, intake information, and incorporate feedback from the youth, family members, the Probation Department and relevant community providers. The plan will be reviewed at a Transition Conference prior to the youth's release that will be attended by: • The youth and his parents or guardian, • The DPO inside the JJC and the assigned field Probation Officer, • Representative from the Fresno County Office of Education, 33 Boys & Girls Clubs of Fresno County Proposal # 952-5330 • B&GC TRE Coordinator, Unit Director in the JJC, the Unit Director of the community B&GC that the youth will be joining • Representatives from other referral resources such as Mental Health systems, Focus Forward mentors, and others. This meeting will focus on providing the youth and his parents with a safety net and support group and the best opportunity for a second chance. Discussion topics will include any barriers such as school enrollment, gang affiliation, or lack of resources that would impede the youth's successful re-entry into the community. For youth identified as having mental health issues by Probation Department intake, a representative from Fresno County Department of Behavioral Health will be included to discuss mental health services. PHASE II-RE-ENTRY SERVICES As the youth prepare to transition out of detention, B&GC will work to facilitate a coordinated transition back into the community. This will entail maintaining the established trusting mentor-mentee relationships without interruption through meetings at the B&GC sites. Community volunteers and/or social work interns will provide individual mentoring to complement group mentoring and other activities provided at the club by B&GC staff. The objective is to provide the mentees with the skills to make better choices, improving their long- term outcomes, specifically recidivism and academic performance. The TRE program will provide a minimum of two hours of life skills competency training each week for a minimum of six months at the B&GC sites that focus on: 1. Character Development: youth development of leadership skills with opportunities for planning, decision-making and empowering participation in civic engagement activities. 2. Health and Life Skills: engaging youth in positive behaviors that nurture their own well- being, setting personal goals, and learning how to live successfully as self-sufficient adults. 3. Education and Career Development: enable youth to become proficient in school and basic educational disciplines, complete homework, set goals, explore careers, prepare for employment and embrace technology to achieve success in a career. The program will also provide one hour each week of creative expression development. This will focus on the arts and sports, including exposure to visual, performing and literary art and culture, and opportunities for physical activities and team work with other youth in the Clubs. The B&GC will also provide opportunities for involvement in community service projects. This is part of core education and leadership programs in the "Keystone Club" for teens that encourages involvement in the community through civic leadership and community projects. This TRE program has serious goals and the youth will be encouraged to take advantage of all the resources it offers to build bright futures. But the program will also allow time to socialize and form positive peer relationships. In other words, these youth will get to have fun and just be kids in a safe environment away from gangs, drugs, and other dangers. They will have the opportunity to enjoy two hours weekly of recreation activities to focus on sports and fitness. Each Club offers large muscle activities through basketball, soccer, flag football, and baseball. Teens will be encouraged and invited to join teams, socialize with club members, and make positive use of their leisure time after school in these sports programs. Beyond activities at the club, mentor-mentee matches will also be able to enjoy approved external activities such as local minor league baseball games and day trips to special attractions. The UD at each of the Clubs will have visited and established a trusting relationship with TRE youth prior to release. The TRE Coordinator will have worked with TRE youth during the first 60 days while they are detained at the JJC. The TRE Coordinator will have developed the relationships while youth have been at the JJC Club, and will be the bridge for this transition along with interns and B&GC staff. The TRE Coordinator will participate in the Transition Conference and the post-release services. 34 ( l __ Boys & Girls Clubs of Fresno County Proposal # 952-5330 Mental Health Services: As is needed, depending on the youth and their needs; Phase II will include mental health service referrals through our past collaboration with Mental Health Services, who is also providing services currently at the JJC. The Boys & Girls Club of Fresno County and its community partners have a resolute commitment to maintaining and enhancing this re-entry project in the future. To this end, they will actively promote the project internally and in the community through staff education, websites, media, and other outreach opportunities. They will also use project data and the evaluation to validate the improved youth outcomes. Collaboration: Over 65 years of sustaining programs, the B&GC has established long-standing collaboration with partners in all segments of agencies in the County. B&GC has a history of working with partners who include the Fresno Police Department, the Fresno County Gang Task Force, the County Department of Children and Family Services, the Mayor's Gang Prevention Initiative, Fresno County Probation, Fresno and Clovis Unified School Districts, the County Office for Temporary Employment, City and County Housing Authority, and the Fresno Mentoring Coalition with Big Brothers and Big Sisters, and other community organizations. f) Program Service Goals: The goals of this Targeted Re-Entry (TRE) program are as follow: 1. To provide services for youth detained in Fresno County's Juvenile Justice Campus to reduce recidivism and improve academic performance. 2. To provide a continuum of coordinated services for a target group of boys to facilitate their successful transition into the community after release from juvenile detention. 3. To enhance existing public-private partnerships that promote improved outcomes for youth in the delinquency system. To meet these goals, B&GC and its collaborative partners identified three primary objectives as the foundation for the program design and will provide the metric for evaluating outcomes. Objective Tracking Implement the TRE project ~ Number and types of services (B&GC) that provides individual and ~ Service hours provided per youth (B&GC) group mentoring, personal ~ Number of mentor-mentee matches (B&GC, Focus development, and recreation Forward) services at a special Boys & ~ New, sustained delinquency petitions tracked by the Girls Club (B&GC) inside the Probation Department's Juvenile Automated System (JAS) JJC serving a total of 20 and the Probation Officer detained youth. Provide re-entry services to a ~ Number and types of services(B&GC) total of 20 beginning 30 days ~ Number of service hours provided per youth (B&GC) prior to release and ~Number and length of post-release mentor-mentee matches continuing for a minimum of (B&GCiubs at 1 0 potential sites. nine months afterward. ~New, sustained delinquency petitions (Probation Department's Juvenile Automated System [JAS]) ~ School attendance and academic performance (JAS) ~ Club staff observations and case management data ( JJC Probation, School, and B&GC) ~ Entry and exit questionnaires for mentees, mentors, and families measuring youth gang involvement, development, character, family and peer interactions. To increase the capacity of the community to meet the ~ Number, types and sources of services (B&GC) 35 Boys & Girls Clubs of Fresno County Proposal # 952-5330 ~-----~--~----~------~~~~----~------~------------~~~~~~~ ! needs of the youth measured ~ Number and sources of new mentors recruited (B&GC Staff by the creation of local inside JJC and at 1 0 Club sites partnerships. ~ Number of service hours provided per youth (B&GC) Stakeholder feedback. q, Participant Risk/Needs Assessment: Upon commitment, Deputy Probation Officers (DPOs) assigned to the JJC will conduct intake assessments on all youth. The intake will examine a variety of factors such as criminal, academic and behavior history as well as home environment and peer associations. The DPOs will administer the PACT Assessments (Positive Achievement Change Tool). It not only identifies risk of re-offending, but just important, those areas where the youth exhibits strengths which can be built upon to help turn their life around. In transition, we will use B&GC club Intake Forms, Youth Member Surveys, Transition Plans, and Monthly Tracking Forms (See Attachments). '\ Program cost effectiveness: Beyond the profound effect on the youth themselves, delinquency adversely affects the community in a number of ways. In the short term, juvenile offenders cost Fresno County valuable law enforcement, probation, court, social service and detention resources already stretched beyond their breaking point. For example, it costs the county $60-70 per day to incarcerate a youth. In the long term, delinquency threatens the economic vitality of the entire region. For youth who remain in the criminal justice system and are incarcerated in state prisons, the annual cost per inmate in California is $47,421. Over a lifetime that could be as much as $2,371,050 in today's dollars.9 In comparison this grant would track, mentor, and case manage 20 youth at approximate cost of only $2,500 each! The B&GC have the staff, facilities, infrastructure and evidence-based programs already in place. This grant would provide resources for staff to provide direct services to accomplish the goal of reducing recidivism with this funding. This is extremely cost effective. The immediate and long-term impacts of juvenile delinquency further burden Fresno County and its residents, both of which are ill-equipped to face more challenges without additional resources. The· Public Policy Institute of California reports that compared to high school graduates, dropouts have higher rates of unemployment, lower earnings, poorer health and higher mortality rates, higher rates of criminal behavior and incarceration and increased dependence on public assistance. Reducing the number of dropouts by half would generate $221 million in economic benefits to the City of Fresno. It would also result in 278 fewer murders and aggravated assaults each year according to the California Dropout Research Project. \ (} Service referral agencies: The TRE Coordinator as a case management function will assess the needs of the youth and provide referral information and support the youth in seeking services. The following agencies, which have existing relationships with B&GC, and depending on the needs of the individual youth, may be utilized: Planned Parenthood, WIB-Youth Services, Clinica Sierra Vista, Community Food Bank, Neighborhood Thrift, Focus Forward, County Office of Probation, California Department of Motor Vehicles, Fresno Regional Foundation, Pacific Gas & Electric, Mental Health Systems, CSUF Fresno Social Work Program, Sierra Education and Research Institute (SERI), Reading & Beyond, County Office of Education, Fresno Unified School District, Clovis Unified School District, Central Unified School District, Sanger Unified School District, Kings View Unified School District, and Firebaugh Unified School District. 9 The Price of Prisons-What Incarceration Cost Taxpayers, VERA Institute of Justice (2012) P 10. 36 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 Required Accomplishments of participants: In coordination with parents and Fresno County Probation, an individualized participation plan \\ for each youth will be developed based on the needs and interests of the youth. Basic requirements will include participation in a minimum of 5 hours of attendance in Club activities per week, compliance with activities detailed in the plan, attendance at school if applicable, and compliance with probation conditions; for example: no significant contact with police, no drugs or alcohol, etc. (See Transition Plan and Monthly Tracking forms in Attachments). \ I\; Involuntary termination, non-compliance: The TRE coordinator will monitor the attendance and participation of each youth, recording their compliance with the agreed upon participation plan. If a youth is non-compliant with the plan the TRE Coordinator will arrange to meet with the youth and the parent/guardian and discuss the challenges to participation. If it is determined that the youth will not comply with the plan, the TRE Coordinator will contact the Probation Officer and notify them prior to exit of the youth from the program. Program response to arrests of participants: The TRE Coordinator will assess the arrest record and length of likely commitment to determine if the youth may be eligible to continue in the program. In the case of a first time offense following release from the JJC, and if the offense is a minor infraction, and the commitment is short, the youth may be allowed to continue in the program. l J\ Communication between Probation and Boys & Girls Clubs: \ The TRE Coordinator is a staff member within the JJC as well as at the other B&GC clubs and has access to the Probation staff at the JJC. Communication on both a formal and informal basis has already been established during the 5 years of the JJC Club program. Formal communication takes place at Transition Team meetings as a part of the pre-release planning process. Informal communication happens whenever there is a need to share information about a youth who is currently incarcerated. With the enhanced services of this program, more communication will take place to coordinate services and keep the probation officer apprised of the youth's progress toward successful re-entry. (Intake Assessment forms and the Transition Plan and Monthly Tracking forms are included in the Attachments.) J Transition following completion of the program: \ J Youth will be encouraged to remain members of the Club and fully participate in all Club activities following the completion of the TRE program until age 19. Staff will encourage youth to remain in contact with staff who have served as mentors to assist with employment and possible post-secondary education services towards getting a college degree. \.1 Program service description and reporting: \ Because this is a short term program which has not been implemented previously, the Boys & Girls Club will work with the County of Fresno to provide program reports that include statistical information on youth participants as well as narrative progress reports on the program goals achievement. Confidential case files will document demographic and academic information and track the individual progress of the youth. Data collection will include the participation plan and progress, needs that are identified and how those needs are met (either by direct services with the B&GC or by referrals to other agencies), and the disposition of the case, successful completion or premature exit. The participants level of supervision by the Probation officer, any conditions of probation and any needed communications with the probation department. Financial reports in compliance with Fresno County requirements will be provided on a timely basis and on schedule. 37 w co (~ Boys & Girls Clubs of Fresno County Proposal# 952-5330 GRANT LINE ITEMS I FUNDS .u'J-J.{.lND MATCH (OPTIONAL) TOTAL )_ DESCRIPTION _ I isalaries : staff pro vi din[ Direct Serv~ces _ -i _ __ __ _ _ J_ _ _ __ _ __ J __ _ _ ___ __ -1-_ _ __ ____ __ . _ . _ ~· -1-_ ·• -~~~!~~~E~~j~t~~tt~r -: -~ _ =jl ~~ ~-~:ijf~ l (~~:~3:~~*tt~-~-=~Ita~-~~ J%tiJJi {}}E 1 %J~ : --1~~rSOz:~~::::d~~~1:~;e~ f :_::~/4·~~Q+~ _-:_-. :_ 4,9~():r L:=:~~ 19:'~~ ~=-= ~== ::-~--at7!-o/!J'!E Jin Transitio~ to B&GClub sites . . ...... ____ j _ . . ... __ L ... . . . .... __ J. .. _ ......... --+----··· . . _ ·-. . .. _ _ _ J ... UnitDirectorn (10 Clubs) _ _ ___ J $_ __ _ ___ -__ ~ $ _____ 11 ,20011_ ~-______ ! !,~Oe ~~~~ ~~hrs ~ week :~~::a~ j i ' II 0 Clubs x 2 hrs per week x 40 weeks 1 Program Assistants (10 Clubs) [ $ -I $ 8,000 i $ 8,000 x $10/hour ::· T---····· ·:.-_::·=:.: ... ~:..-· . .-.. .-·:-.-·:-:-::~=-~:. _._...._.._ .:..· __ -_ ... ·.: ----...-:~·=--· :·_·-.-·=r:: .. ::..·-~~-= -·---~-~~:-·.::.::=r ·_ :=-::·~..::.:.~~: ····.·. :::~T-... ~:=.:=.-~=~=-~-.-::=·=t.-..::::=·.-~ ::..::.:.:.=:.=:::·.=----~~.-::~. · .... ::·_ · : -·--· _ _. __ ·· .. : 1 ~ ! -r FICA, Workers Comp, Pension, 2iBenefits $ 4,941 I $ 6,246t$ 11,187~ benefits at 12% )~~~ice~.n4=~~~i~s~-_-= -~: =:~:-~~:~:--r : ~ --~-:~=r-:-~ :--~--~: --~~: --~:-~_:~£:= = ~ _ :_:~ ~ __ = --: ----_ -: -... -~--· __ Program Supp_li_e~. ···----·-_ ---· ·-----__ ..... -· .. JI t ______ ·---~~9-f-t_ .. _____ !_~5.Q~. --~ _______ 1_~-~Q J ___ ... --~~q!.~-~-~tl.t for p~per 8f. s~pplies _ --~ __ 9.u~~~l!.lu~ .. _ ··----····-__ ....... ·--··-.. -· . -···-·-···---~---· _. .... }]4 __ + t ______ -·-·--_-.. __ $ ___ -···-·--···-_}}~--1----··--·g_opif?.~.-~f..~up:i_~~lum_~or youth _ -+ Participant_<;:osts _ _ _ _ _ _ _ _ _ _ _ __ L $ . __ . _ 2,QQQ _$_ __ _ __ _5QO L ____ 2~-~0-t--_ _ clothing, bus tokens, licenses ~:t-~S~~~~~~~~~~~~:s~~~~=:1i~--=~~~f1~---=:-;6~~!~.:t~~=:~~!;1!_~E;~cM~~~~,:}li~·:!~2~: ~ -_-4j·qth~~-~-~~t~--~--~-~:-::_-_·: __ -~~~~--~~--~~:·~-~-~---:-~-~~ ~:·---~~-~~c=·~---~~-:~:·:_·_~:-~::.~--== ~-~----_-· ·· __ :_:~·-L:: .... -=~~--~----~: .. -~~-~~-... :~ .. ·--~=~~~---~--~---.~:~ ·:__ -~ ~--~. · .. : ~·-. ~i~~~:~:::~:::~:~~~~;-~~)~~-~~---j ~·--····· ••.. ~·::l!:-: _------~--l :-:~-~--=:~~~-~:~ ~~~=~-~::~:: -20~iUd~::.::::~ I $ 50,000-$ 70,461 $ 120,461 I ( "-·· Boys & Girls Clubs of Fresno County Proposal# 952-5330 Total Project Budget-Submitted as Attachment See Attachments "BUDGET" Fresno County Recidivism Grant 2015 Sheet 1 : Budget Detail Sheet 2: Budget Summary -Total Project Cost Evidence-Based Programs and Career Launch Project Learn -Educational Enhancement Program Safer Choices -Teen Pregnancy Prevention Phoenix -Comprehensive Gang Intervention and Prevention Program SMART Moves -Comprehensive Prevention Program Career Launch -Career Education and Job Readiness Program Budget Narrative The Budget includes the following: Line Items -Category 1 1. Targeted Re-Entry Coordinator to coordinate with the Probation Department at the JJC and provide set-up, programs, and supervision of the Club inside the JJC. This person will also oversee direct services to the youth in transition and case management upon exiting the JJC. Position will oversee the hiring of a Unit Director and Program staff for the JJC. This is a Full Time (40 hour) position at $1.4/hr.; total salary of $29,120. The salary is covered at 50% in the grant request and matched by a grant received for the JJC at $14,560. 2. Unit Director will be hired to provide direct services to youth in the JJC, to provide scheduling, coordinate with the Targeted Re-Entry Coordinator, and provide supervision and programs, conducting evidence-based programs and mentoring targeted youth directly during the 120 days before their release. They will coordinate with Probation on schedules and maintain the operating hours of the Club for programs. Unit Director is a 35 hr. position x $13/hr. x .5 FTE = $5,915 with match of $5,915 in funding from current grants for the JJC. 3. Program Staff: 2 positions at 19 hrs/week position x $10/hr x .75 FTE = $7,410 x two program assistants= $14,820. Staff will conduct programs, help teens develop and prepare for release through career education, job readiness, gang prevention, and mentoring 39 ( ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 programs. B&GC will provide supporting funds for staff at these sites from annual fundraising events from donors. 4. Personnel at Clubs as cash match from Boys & Girls Clubs General Operating Funds: Includes staff at ten (10) Boys & Girls Club who will participate in the transition of youth from the JJC into the programs at Clubs, providing evidence-based programs at Club locations near the zip codes of youth residences. This includes direct services provided by one (1) Unit Director and (1) Program Assistant at each of 10 Clubs: Unit Directors: 10 Clubs x 2 hrs per week x 40 weeks x $14/hour Program Assistant: 1 0 Clubs x 2 hrs per week x 40 weeks x $1 0/hour Line Items -Category 2 Fringe benefits are the basic extra cost per employee for SDI, FICA, Workers Compensation, etc. at 12% of salary. Total: $4,901 charged to grant and B&GC will cover $6,246 in matching benefits. Line Items -Category 3 1. Program Supplies and materials are needed to implement programs and purchase small items including arts and crafts supplies, sports equipment, printing costs for test surveys, and other materials to conduct programs. This will cover the Club at the JJC at $30/month x 12 months = $360. Additional supplies of $1,500 will be covered by grants from Fresno Housing Authority, fundraising, and operating funds. 2. Curriculum: Copies of program worksheets will be needed for the evidence-based programs including the Phoenix and Safer Choices program. Career Launch curriculum for career education, job readiness, and resume building will need to be printed at a cost of $174.00 to grant. 3. Participant Costs: We have created a pool of $2,000 strictly to be used for individual youth needs including bus tokens to get to the Club or work, expenses to cover getting a Food ~--Handling Certificate and California I. D. at DMV; appropriate clothing to wear to work, school 40 Boys & Girls Clubs of Fresno County Proposal # 952-5330 /--and/or transition meetings, etc. This is being matched by Payless Shoes with $500 in gift certificates to purchase shoes. 4. Recognition and rewards are important to acknowledge achievements in school, behavior, and progress steps being taken by JJC youth. The budget includes $80 per 20 youth = $1 ,600; $800 in requested grant funds, matched by cash from Boys & Girls Club at $800. 5. Transportation: Funding will pay for mileage for the Targeted Re-Entry Coordinator to travel to Clubs each week to coordinate services with Unit Directors and program assistants 11 0 mi/wk x 52 wks x .25/mile = $1,430.00 6. Facilities: Boys & Girls Clubs have existing facilities that we are required to maintain in good order that will serve youth upon their transition out of the JJC. This in kind match, minimally valued at $8,000 includes the buildings, utilities paid, janitorial, computer labs, sports equipment, etc. that already exist in the 1 0 Clubs. Use of the Juvenile Justice Campus ( facilities have been provided with matching in-kind space for the Multi-purpose room dedicated to the JJC program and the use of the gym 15% of the time during each month. ( '--- Value has been assigned based on very conservative lease rate of $2.50/sq. ft. for the MPR room in this high security campus: Matching value is $8,800 as per the County Office of Probation; total match of $16,800. Line Items -Category 4 Other Costs: We have created stipends for students who complete the transition in the amount of $125 per student x 20 students= $2,500. Line Items -Category 5 Indirect Costs: We have included a 5% indirect costs for insurance, phones, etc. to equal $2,500.00. Other In-kind funding: Matching in-kind donation for the evaluation of the project is shown. In addition we have funding from the Fresno Regional Foundation to support the Teen Pregnancy Prevention 41 Boys & Girls Clubs of Fresno County Proposal# 952-5330 Program ($3,900), and from the Office of Probation to support all programs that take place in the JJC including sports leagues. We also receive small grant funding for our "Triple Play- Mind, Body, Soul" programs that promote healthy living and healthy activities for youth in the JJC and in other Clubs. Our annual fundraising Gala also supports the general operating funds for salaries for personnel providing direct services to youth. 42 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 C. Additional Vendor Company Data: 1. Code of Conduct From the Boys & Girls Clubs of Fresno County Employee Handbook (updated in 2014): 2003 EMPLOYEE CONDUCT AND WORK RULES We expect you to follow certain work rules and conduct yourself in ways that protect the interests and safety of all employees and B&GC. Employees will read and adhere to the Safety Policies and handbook which refers to Clubs, vehicles and sight-line safety, whether at your club site, another club site or on a field trip. While it is impossible to list every action that is unacceptable conduct, the following lists some examples. Employees who break work rules such as these may be subject to disciplinary action, up to and including termination of employment: • Theft or inappropriate removal or possession of property • Falsification of timekeeping records • Negligence or improper conduct leading to damage of employer, co-worker, or member-owned property • Insubordination or other disrespectful conduct • Violation of safety or health rules • Unauthorized absence from work station during the workday • Violation of personnel policies • Unsatisfactory performance or conduct • Closing work area before specified time without approval from supervisor • Collection of funds or solicitations for non-B&GC purposes on B&GC premises • Unauthorized use and/or borrowing of B&GC funds, equipment, time, materials or equipment. • Illegal, immoral or indecent conduct at any time which may bring discredit to the Club • Conducting activities deemed to be dangerous; including participating in horseplay or practical jokes • Using profane or abusive language at any time on Club premises • Willfully disregarding a specific directive or instruction by an authorized supervisor. Insubordination, including, but not limited to failure or refusal to obey the orders or instructions of a supervisor or member of management, or the use of abusive or threatening language toward a supervisor or member of management; willful creation of discord or lack of harmony; causing, creating, or participating in a disruption in the Club environment • Conviction of a felony (on-or off-duty) and/or engaging in criminal conduct whether or not related to job performance • Driving under the influence of alcohol or drugs 43 I \ Boys & Girls Clubs of Fresno County Proposal# 952-5330 To give equal employment and advancement opportunities to all people, we make employment decisions at B&GC based on each person's performance, qualifications, and abilities. B&GC's policy prohibits unlawful discrimination based on race, color, creed, gender, gender identity, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, legally protected medical condition including genetic characteristics, sexual orientation, military caregiver status, veteran status, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. We will make reasonable accommodations for qualified individuals with known disabilities unless making the reasonable accommodation would result in an undue hardship to B&GC. Our Equal Employment Opportunity policy covers all employment practices, including selection, job assignment, compensation, discipline, termination, and access to benefits and training. If you have a question about any type of discrimination at work, talk with your immediate supervisor or the Executive Director. You will not be punished for asking questions about this. Also, if we find out that anyone was illegally discriminating, that person will be subject to disciplinary action, up to and including termination of employment. 3002 BUSINESS ETHICS AND CONDUCT We expect B&GC employees to be ethical in their conduct. It affects our reputation and success. B&GC requires employees to carefully follow all laws and regulations, and have the highest standards of conduct and personal integrity. Our continued success depends on our Members' trust. Employees owe a duty to B&GC and our Members to act in ways that will earn the continued trust and confidence of the public. As an organization, B&GC will comply with all applicable laws and regulations. We expect all managers, supervisors and employees to conduct business in accordance with the letter, spirit, and intent of all relevant laws and to not do anything that is illegal, dishonest, or unethical. If you use good judgment and follow high ethical principles, you will make the right decisions. However, if you are not sure if an action is ethical or proper, you should discuss the matter openly with management. If necessary, you may also contact them for advice and consultation. It is the responsibility of every B&GC employee to comply with our policy of club ethics and conduct. 44 Boys & Girls Clubs of Fresno County Proposal# 952-5330 C. Additional Vendor Company Data 2. Policy: Criminal History Check for employees, volunteers and interns All candidates for employment, as well as volunteers and interns are required to pass a criminal background check and be fingerprinted at the time of application to the Boys & Girls Clubs of Fresno County. 45 ( ( ·~/ Boys & Girls Clubs of Fresno County Proposal# 952-5330 C. Additional Vendor Company Data: 3. Mandated Reporter Info From the Boys & Girls Clubs of Fresno County Employee Handbook (updated in 2014): EMPLOYEE'S RESPONSIBILITY CONCERNING CHILD ABUSE MANDATED REPORTING FORMS APPENDIX A 46 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 CHILD ABUSE AND/OR NEGLECT REPORTING QUESTIONS AND ANSWERS: As a "mandated reporter," what is expected of me? According to Section 11166 of the California Penal Code requires: Any child care custodian (that's you!) ... who has knowledge of or observes a child in his or her professional capacity or within the scope of his or her employment who he or she knows or reasonably suspects has been the victim of a child abuse to report the known or suspected instance of child abuse to a child protective agency immediately or as soon as possible by telephone and to prepare and send a written report thereof within 36 hours of receiving the infonnation concerning the incident. What does "reasonable suspicion" mean? That it is objectively reasonable for a person to entertain a suspicion, based upon the facts that could cause a reasonable person in a like position, drawing, when appropriate, on his or her training and experience, to suspect child abuse or neglect. For the purpose of this article, the pregnancy of a minor does not, in and of itself, constitute a basis for a reasonable suspicion of sexual abuse. If I fail to call and make the report: Any mandated reporter who fails to report an incident of known or reasonably suspected child abuse or neglect as required by this section is guilty of a misdemeanor punishable by up to six months confinement in a county jail or by a fine of one thousand dollars ($1 ,000) or by both that fine and punishment. What if two or more of us are made aware of the same incident? When two or more persons, who are required to report, jointly have knowledge of a known or suspected instance of child abuse or neglect, and when there is agreement among them, the telephone report may be made by a member of the team selected by mutual agreement and a single report may be made and signed by the selected member of the reporting team. Any member who has knowledge that the member designated to report has failed to do so shall thereafter make the report. What if my boss tells me I do not have to make the report? ••. no supervisor or administrator may impede or inhibit the reporting duties, and no person shall be subject to any sanction for making the report. What if I report it to my supervisor, do I still have to make the call and write the report? Reporting the infonnation regarding a case of possible abuse or neglect to an employer, supervisor ... co-worker or other person shall not be a substitute for making a mandated report to the agency specified in Section 11165.9. Will I be held civilly or criminally liable if I make this report? Section II 172 states that "no mandated reporter shall be civilly or criminally liable for any report required or authorized by this article, and this immunity shall apply even if the mandated reporter acquired the knowledge or reasonable suspicion of child abuse or neglect outside of his or her professional capacity or outside the scope of his or her employment ... (unless) it can be proven 47 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 that a false report was made and the person knew that the report was false or was made with reckless disregard of the truth or falsity of the report, and any person who makes a report of child abuse or neglect known to be false or with reckless disregard of the truth or falsity of the report - and then, you can be held liable for any damages caused. WHO TO CONTACT If you become aware of child abuse or neglect, the first question you want answered is, "Who do I call and where can I find the written report I'm supposed to complete?" Call as soon as possible the FRESNO COUNTY CHILDREN AND FAMILY SERVICES CARE LINE @ 559.255.8320. The Care Line is available to take reports of suspected child abuse or neglect from mandated reporters as well as the general public. They will help you assess the information you are providing. The report form is called the MANDATORY CHILD-ABUSE REPORTING and is located at each Club, please request from your supervisor. Additional forms can be downloaded on-line at: http://www .co.fresno.ca.us/DepartrnentPage.aspx?id=4184 WHAT IS THE DEFINITION OF CHILD ABUSE? Child abuse is harm to, or neglect of, a child by another person, whether adult or child. Child abuse happens in all cultural, ethnic, and income groups. Child abuse can be physical, emotional -verbal, sexual or through neglect Abuse may cause serious injury to the child and may even result in death. Child abuse is both shocking and commonplace. Child abusers inflict physical, sexual, and emotional trauma on defenseless children every day. The scars can be deep and long-lasting. Unfortunately, the more subtle forms of child abuse such as neglect and emotional abuse can be just as traumatizing as violent physical abuse. Child abuse consists of any act or failure to act that endangers a child's physical or emotional health and development. A person caring for a child is abusive if he or she fails to nurture the child, physically injures the child, or relates sexually to the child. WHAT ARE THE TYPES OF CBIT..D ABUSE? The four major types of child abuse are: I. Physical abuse 2. Sexual abuse 3. Emotional abuse 4. Neglect Another type of abuse is child exploitation (distinct from sexual exploitation). This is the use of a child in work or other activities for the benefit of others. Child labor is an example of child exploitation for commercial reasons. Using a child in this way detracts from their own physical, mental, and social development. WHAT IS PHYSICAL ABUSE? 48 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 Physical abuse is any non-accidental physical injury to a child. Even if the parent or caretaker who inflicts the injury might not have intended to hurt the child, the injury is not considered an accident if the caretaker's actions were intentional. This injury may be the result of any assault on a child's body, such as: • beating, whipping, paddling, punching, slapping, or hitting • pushing, shoving, shaking, kicking or throwing • pinching, biting, choking, or hair-pulling • burning with cigarettes, scalding water, or other hot objects. • severe physical punishment that is inappropriate to child's age Corporal (physical) punishment is distinguished from physical abuse in that physical punishment is the use of physical force with the intent of inflicting bodily pain, but not injury, for the purpose of correction or control. Physical abuse is an injury that results from physical aggression. However, physical punishment easily gets out of control and can become physical abuse. Corporal punishment is against the law in schools in some states, but not in others. In many families, physical punishment is the nonn. Hundreds of thousands of children are physically abused each year by someone close to them, and thousands of children die from the injuries. For those who survive, the emotional scars are deeper than the physical scars. WHAT IS SEXUAL ABUSE? Sexual abuse of a child is any sexual act between an adult and a child. This includes: • fondling, touching, or kissing a child's genitals • making the child fondle the adult's genitals • penetration, intercourse, incest, rape, oral sex or sodomy • exposing the child to adult sexuality in other fonns (showing sex organs to a child, forced observation of sexual acts, showing pornographic material, telling "dirty" stories, group sex including a child) • other privacy violations (forcing the child to undress, spying on a child in the bathroom or bedroom) • sexual exploitation • enticing children to pornographic sites or material on the Internet • luring children through the Internet to meet for sexual liaisons • exposing children to pornographic movies or magazines • child prostitution • using a child in the production of pornography, such as a film or magazine The above acts are considered child abuse when they are committed by a relative or by a caretaker, such as a parent, babysitter, or daycare provider, whether inside the home or apart from the home. (If a stranger commits the act, it is called sexual assault.) The legal age of consent for two people to have sexual relations ranges from twelve to twenty-one, and varies by state within the United States and by country. In most states, having sex with a person younger than the legal age of consent is against the law. Even if the two parties agree to the sexual relationship, it is still against the law. Each state is very specific as to its laws about sex with minors. Sexual abuse is especially complicated because of the power differential between the adult and child, because of the negotiations that must occur between adult and child, and because the child has no way to 49 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 assimilate the experience into a mature understanding of intimacy. Regardless of the child's behavior or reactions, it is the responsibility of the adult not to engage in sexual acts with children. Sexual abuse is never the child's fault. Sexual abusers can be: • parents, siblings, or other relatives • childcare professionals • clergy, teachers, or athletic coaches • neighbors or friends • strangers WHAT IS EMOTIONAL ABUSE? Emotional abuse is any attitude, behavior, or failure to act on the part of the caregiver that interferes with a child's mental health or social development. Other names for emotional abuse are: • verbal abuse • mental abuse • psychological maltreatment or abuse Emotional abuse can range from a simple verbal insult to an extreme form of punishment. The following are examples of emotional abuse: • ignoring, withdrawal of attention, or rejection • lack of physical affection such as hugs • lack of praise, positive reinforcement, or saying "I love you" • yelling or screaming • threatening or frightening • negative comparisons to others • belittling; telling the child he or she is "no good," "worthless," "bad," or "a mistake" • using derogatory terms to describe the child, name-calling • shaming or humiliating • habitual scapegoating or blaming • using extreme or bizarre forms of punishment, such as confinement to a closet or dark room, tying to a chair for long periods of time, or terrorizing a child • parental child abduction Emotional abuse is almost always present when another form of abuse is found. Some overlap exists between the definitions of emotional abuse and emotional neglect; regardless, they are both child abuse. Emotional abuse of children can come from adults or from other children: • parents or caregivers • teachers or athletic coaches • siblings 50 ( I Boys & Girls Clubs of Fresno County Proposal# 952-5330 • bullies at school • middle-and high-school girls in social cliques WHAT IS NEGLECT? Neglect is a failure to provide for the child's basic needs. The types of neglect are: • physical • educational • emotional Physical neglect Physical neglect is not providing for a child's physical needs, including: • inadequate provision of food, housing, or clothing appropriate for season or weather • lack of supervision • expulsion from the home or refusal to allow a runaway to return home • abandonment • denial or delay of medical care • inadequate hygiene Educational neglect \.. Educational neglect is the failure to enroll a child of mandatory school age in school or to provide necessary special education. This includes allowing excessive truancies from school. \._ Emotional (psychological) neglect Emotional neglect is a lack of emotional support and love, such as: • not attending to the child's needs, including need for affection • failure to provide necessary psychological care • domestic violence in the child's presence, such as spousal or partner abuse • drug and alcohol abuse in the presence of the child, or allowing the child to participate in drug and alcohol use When authorities examine emotional neglect, they take into consideration cultural values and standards of care, as well as the level of family income, which may interfere with proper' care. Some overlap exists between the definitions of emotional abuse and emotional neglect; regardless, they are both child abuse. WHAT ARE THE SIGNS AND SYMPTOMS OF CHILD ABUSE? If you suspect child abuse, but aren't sure, look for clusters ofthe following physical and behavioral signs. Some signs of physical abuse: 51 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 • Unexplained burns, cuts, bruises, or welts in the shape of an object • Bite marks • Anti-social behavior • Problems in school • Fear of adults • Drug or alcohol abuse • Self-destructive or suicidal behavior • Depression or poor self-image Some signs of emotional abuse: • Apathy • Depression • Hostility • Lack of concentration • Eating disorders Some signs of sexual abuse: • Inappropriate interest in or knowledge of sexual acts • Seductiveness • Avoidance ofthings related to sexuality, or rejection of own genitals or bodies • Nightmares and bedwetting • Drastic changes in appetite • Over compliance or excessive aggression • Fear of a particular person or family member • Withdrawal, secretiveness, or depression • Suicidal behavior • Eating disorders • Self-injury Sometimes there are no obvious physical signs of sexual abuse, and a physician must examine the child to confirm the abuse. Some signs of neglect: • Unsuitable clothing for weather • Being dirty or unbathed • Extreme hunger • Apparent lack of supervision 52 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 WHAT ARE THE CAUSES OF CmLD ABUSE? Why would someone abuse a child? What kind of person abuses a child? Not all abuse is deliberate or intended. Several factors in a person's life may combine to move them toward abusing a child: • general stress • the stress of having children in the family, when one didn't have children before • dealing with a handicapped or behaviorally difficult child • the stress of caring for someone besides oneself • a personal history of being abused (childhood trauma) • alcohol or drug use • marital conflict • unemployment No one has been able to predict which of these factors will cause someone to abuse a child. A significant factor is that abuse tends to be intergenerational -those who were abused as children are more likely to repeat the act when they become parents or caretakers. In addition, many forms of abuse arise from ignorance, isolation, or benign neglect. Sometimes a cultural tradition leads to abuse, for example, such beliefs as: • children are property • parents (especially males) have the right to control their children in any way they wish • children need to be toughened up to face the hardships of life • girls need to be genitally mutilated to assure virginity and later marriage WHAT ARE THE RESULTS OF CmLD ABUSE? Child abuse can have the following dire consequences: • May become someone who lies, resents, fears, and retaliates, rather than loves, trusts, and listens. • May become reclusive, and alienated from you and from the rest of your family. • Will have low self-esteem, and is likely to engage in self-destructive behaviors. • Psychological development and social behavior will be impaired. • As an adult, will probably abuse his or her own children, who are the grandchildren. • As an adult, may exclude loved ones, including from celebrations and family gatherings. • Parent may not be permitted to spend time with grandchildren The results of being abused as a child vary according to the severity of the abuse and the surrounding environment of the child. If the social environment of the family or school is nurturing and supportive, the child will probably have a better outcome. 53 Boys & Girls Clubs of Fresno County Proposal# 952-5330 WHAT ARE THE RESULTS OF PHYSICAL ABUSE? Physical abuse may result in: • difficulty establishing intimate personal relationships • difficulty in adulthood with physical closeness, touching, intimacy, or trust • high levels of anxiety, depression, substance abuse, medical illness, or problems at school or work • becoming an abusive parent or caregiver WHAT ARE THE RESULTS OF EMOTIONAL ABUSE? Emotional abuse can result in serious behavioral, cognitive, emotional, or mental disorders. WHAT ARE THE RESULTS OF SEXUAL ABUSE? Some results of prolonged sexual abuse are: • low self-esteem • a feeling of worthlessness • an abnormal or distorted view of sex • personality disorders • difficulty relating to others except on sexual terms • tendency to become child abusers or prostitutes • other serious problems in adulthood DID YOU KNOW? • The leading cause of death in children four and younger is child abuse or neglect • Most child fatalities from physical abuse are by fathers or other males caretakers • Mothers are considered to be responsible for most child fatalities caused by neglect • Most children are abused by people they know • Many people are afraid of reporting child abuse • Most sexual abuse is probably never reported to authorities • Other children are often the perpetrators of child abuse • Shaken Baby Syndrome is the leading cause of death from child abuse in the United States Over 3 million children are at risk of exposure to parental violence each year (Carlson, 1984). Children from homes where domestic violence occurs are physically or sexually abused and/or seriously neglected at a rate 15 times the national average (McKay, 1994). Approximately, 45% to 70% of battered women in shelters have reported the presence of child abuse in their home (Meichenbaum, 1994). About two- thirds of abused children are being parented by battered women (McKay, 1994 ). Of the abused children, they are three times more likely to have been abused by their fathers. Studies of the incidence of physical and sexual violence in the lives of children suggest that this form of violence can be viewed as a serious public health problem. State agencies reported approximately 211,000 confirmed cases of child physical abuse and 123,000 cases of child sexual abuse in 1992. At least 1.200 ( children died as a result of maltreatment. It has been estimated that about I in 5 female children and 1 in '··--10 male children may experience sexual molestation (Regier & Cowdry, 1995). 54 ( Boys & Girls Clubs of Fresno County Proposal# 952-5330 SOURCES: I) CHILD ABUSE, EDUCATOR'S RESPONSIBILITIES: A publication prepared and distributed by the Attorney General's Crime Prevention Center, 2003. 2) http://www.keeokidshealthy.com/ 3) http://help.heinonline.org/ 55 Proposal No. 952-5330 CHECK LIST This Checklist is provided to assist vendors in the preparation of their RFP response. Included in this list, are important requirements and is the responsibility of the bidder to submit with the RFP package in order to make the RFP compliant. Because this checklist is just a guideline, the bidder must read and comply with the RFP in its entirety. Check off each of the following: 1. 2. 3. 4. _x_ ~ ~ _k_ The Request for Proposal (RFP) has been signed and completed. Addenda, if any, have been completed, signed and included in the bid package. One (1) original plus six (6) copies of the RFP have been provided. The completed Trade Secret Form as provided with this RFP (Confidentialrrrade Secret Information, if provided must be in a separate binder). 5. _k_ The completed Criminal History Disclosure Form as provided with this RFP. 6. _2s:_ The completed Participation Form as provided with this RFP. 7. X The completed Reference List as provided with this RFP. 8. ~ Indicate all of bidder exceptions to the County's requirements, conditions and specifications as stated within this RFP. 9. ~ Lastly, on the LOWER LEFT HAND CORNER of the sealed envelope, box, etc. transmitting your bid include the following information: ' County of Fresno RFP No. 952-5330 Closing Date: February 25, 2015 Closing Time: 2:00P.M. 1 Commodity or Service: Community Recidivism Reduction Grant Return Checklist with your RFP response. G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community RecidMsm Reduction Grant.doc 56 / I \ . ( '-... ~. BOYS & GIRLS CLUBS • ~ OF FRESNO COUNTY Case Management Monthly Tracking Form Name Date I Tracking Period Club Location Gender I Ethnicity I Age Staff Member Number in Household 'Income Level SECTION 1: SCHOOL STATUS Check the response that J!OU feel most accurately reflects the youth's U) ID performance in each area. U) E E ;::; f Cl) 0 .. E "C ~ < 0 "ii ID f/) f/) z 1. Attends school regularly. 2. Completes homework as assigned. 3. eads as well as or better than classmates. 4. Understands math concepts as well as or better than classmates. 5. Earns a 2.0 averaae or better. 6. Displays behavioral problems at school. I SECTION u. COMMENTS ON SCHOOL STATUS SECTION Ill. CLUB STATUS Check the response that most accurately reflects J!our perspective of the youth's U) Cl) performance in each area. U) E E ;::; >. ID 0 .. ; E "C ~ < 0 "ii ID f/) f/) z 1. Attends recommended programs regularly. 2. Attends activities on a voluntary basis. 3. Achieves in Club. 4. Given Responsibility. 5. Parents are involved in the Club. 6. Displays behaviorai_Qroblems at the Club. Don't Yes No Know 7. Shows bonding behavior to staff. 8. Shows bondina behavior to the programs. 9. Shows bonding behavior to the Club. 1 0. Shows bonding behavior to other youth. I SECTION IV. COMMENTS ON CLUB STATUS SECTION V. JUVENILE JUSTICE INVOLVEMENT Don't Has the member had juvenile justice involvement since joining the Club? If so, Yes No Know please explain in comment section. 1. Status Offenses 2. Criminal Offenses BGCGSL Repnnted 05/03 Case Management Tracking Form (Continued) 57 ( __ SECTION VI. COMMENTS ON JUVENILE JUSTICE INVOLVEMENT SECTION VII. MAJOR LIFE EVENT Don't Has the member experienced a major life event during the previous month? If Yes No Know so, briefly describe SECTION VIII: PROGRAM PLANS List programs the member has become involved in within each core area. 1:: 1:: ..... c: Q) Gl Q) Q) E oOJE E Q) I! Q) Q) .r:~ .g~ > Clo 0 g :r:o -> o> :r:.E :E.E ...1..5 Education and Career Development Character and Leadership Development The Arts Sports, Fitness and Recreation Health and Life Skills SECTION IX. COMMENTS List any other comments regarding this member that will assist in their success in the programs or any referrals made to other agencies. SECTION X. SUMMARY OF HIGH YIELD LEARNING ACTIVITIES Please note HYLA's that the member participated in durino the month. Total Length of Activities BGCGSL Reprinted 05/03 58 r -~ ath ~ Organization IJOYI.iJ e.. QIJIIUil QUJIIII Facility Olfi~Cll\ r Targeted Re-Entry INTAKE FORM ' IDENTfriERS : I me &lor ID# Intake date I 1 ,se Manager Person completing Intake vo••.,-1-f INFORMATION YOUTH RISK ISSUES T-T f'b'rrfti I I Age - - -------Ot mvofved-iri-posltive soclaractivities • e 0 thnlcity Gender esident of known gang area ace/~lves with: xhiblts signs of gang activity exposure )Uth B Mother E3Grandparent(s) ssociates with known gang members Father Other ow self-esteem mber of siblings: ubstance abuse: u youth been a Boys &Girls Club member before? as targe sums of unaccounted for money as 0 No Qes, year/date ow employment skills oor job history istory of loss (I.e. death or abandonment) Explain: Qther: yoUIHINTEBESTS ~ 1-------yOiJIHSTRENGTH$ I I YOIIIH NEEDS I ~.EMPLOYMENT INFORMATION -] (outh employment D No Job 0 Part Time OFull Time Place of employmentt ______________ _ superviso(s name---------------Phone Number: E. FAMILY INFORMATION Primary language spoken in the home: Bngllsh OSpanish ther 01 CD [D-:-HEALTH HISTORY ::=J -hysical Health ental/Oral ental Health regnant/Parentin . ..;Q.. _________ _ edications: ther FAMILY RISK ISSUES Domestic abuse in family Runaway/doesn't go home at night Substance abusers In family Lack of parental support Page 1 -~ {'· \ amily contc.. •L .ntake: Bone Bhone E]Ciub visit ail orne visit Other as parent/guardian signed release of Information form? ·or school or juvenile justice records, etc.) Qes Do >oes the family attend any faith based programs? Qes Do :omments: =. JUSTICE/LAW ENFORCEMENT INVOLVEMENT: ias youth had prior involvement with law enforcement, juvenile justice !L.Q,robation? _JNo DYes 0Don't know f yes, explain Is youth currently involved with law enforcement, juvenile justice or probation? Qo Qes ~yes, agency Contact name Title Phone number Explain ~. SCHOOL INFORMATION ichool status (enrolled. droooed out. Soecial Ed. GED classes. etc.) ichool name Grade Contact name Title Phone number Q) 0 ~ .• ily members in gang Family members Involved in criminal behavior Parents have limited English proficiency No/low Income Unsupervised time Evidence of mental/physical abuse or neglect Lack of positive role models Other family Issues JUVENILE JUSTICE RISK ISSUES: c::J Contact with police, date(s). ___ _ Explain _________ _ C=:J Arrested, date(s), ______ _ Explain, __________ _ c:::::J Conviction, date(s) ______ _ Explain __________ _ c:::::J Other _________ _ SCHOOL-RELATED RISK ISSUES D Frequently truant Poor grades Continuous behavior problems Below grade level Has been suspended/expelled Reason Other school issues Page2 \ I ;chool Gra ...... s Time period covered I I to , __ 1 __ Using the most recent information, write in the class subject, the name of the teacher, the grade the youth received, any comments, and the source of Information. (If available, attach current and previous report cards.) S=Spoke with school personnel R=Report card Y=Youth PIG=Parentlguardlan O=Other "· ·biect/Ciass Teacher Grade Comments S ;chool Attendance I.Jumber of days absent I.Jumber of days tardy Time period covered I I ____________ Reason Reason School Behavior Time period covered I I )escribe any negative behaviors at school )ascribe any positive behaviors at school to I I to I I f-1. YOUTH PROGRAM PLAN: Complete the program plan. Make every attempt to address youth s needs through Interest-based programming. . -. -Youth's Need, Interest, Strength #of Anticipated Contact Person (List (Describe the area being addressed by the Program Name Contacts Participation agency name, contract person, address, Q) -a. service/programming/referral) Page3 Dates and phone number) I c ~ "C -c CD c:; IE :I CD .5 "C CD .CI "C u CD CD "C 0 c c 0 ;; e .e c -c CD c t: CD a. >. c al = i: CIS E E :I en 62 BCWS & GIRLS CilJBS OF AIIIEIIIO\ Organization Unit TARGETED RE-ENTRY MONTHLY TRACKING FORM I A. IDENTIFIERS Name &lor ID #: Case Manager: B. YOUTH INFORMATION {Check any changes this month) Membership status Bctive ctive, but temporarily away from program Reason: Qerminated Date --=-'-.:..'--- Qlther Reason: ------------------------.__ Have there been any changes in living arrangements over the past month? DJo Qfes ( 'S, please explain: REFERRAL/OUTREACH CONTACT Referral Contact: Phone: ~--~) ____ _ Intake Date I I YOUTH RISK ISSUES {Check any changes this month) D Resident of known gang area D Associates with known gang mer Exhibits signs of experiencing ga Oactivity Joined a gang D Not involved in positive social act D Low self-esteem Substance abuse D Has substantial sums of money D unaccounted for DOther D [ YOUTH INTERESTS YOUTH STRENGTHS I YOUTH NEEDS Cnpw this month\ YOUTH EMPLOYMENT Cnew this month) Youth employment O Nojob Place of employment Supervisor's name Qart-time Cnpw thjs month\ D Full-time Phonenumber <----~--------------------,__, Coew fbi:; mgntbl I Cnpw this mo:!',UTH HEALTH 0Physical 0Dental OMental Health 0Pregnancy/Parenting ------- 00ther 0Medications C. FAMILY INFORMATION {new this month) FAMILY RISK ISSUES {new this month} f"f ~ ~~ m_o_n_th--{li-st_d_a-te_)_: ------------------ omevisit lub visit ( 0 arent/guardian is involved in: "}\dult program ~ /olunteering l._Pther Page 1 of 8 mestic Abuse in family unaway/doesn't go home at nig ubstance abuse in family ck of parental support amily member in gang amily member involved in crimir behavior ·mited english proficiency in farr a/Low income nsupervised Time 63 I fc FAMILY INFORMATION contjnued ,~--..., FAMILY RISK ISSUES contjnued If fa 1 ·referral is made, list jency ..;ontact Phone Comments: Has there been any improvement in the parent-youth relationship? No Qfes If yes, please explain: Does youth attend faith-based programs: Do []Yes D. JUSTICE/LAW ENFORCEMENT INVOLVEMENT Has youth had any new involvement with law enforcement, juvenile justice oJ plbation this month? No D Yes If yes, explain and complete risk issues section. Was the offense gang-related and how? Is youth involved in any ongoing contact with law enforcement, juvenile justice or probation from a previous offense? D No DYes lr 'S, agency . .ntactname le l"'hone number Explain If any change in school status, explain and complete section below School name Grade Contact name Title Phone number School Grades Of=vidence of mentaUphysical abu~ neglecl If reported by BGC, is o of report in file? 0 Yes I 0-ack of positive role models Q:>ther family issues Comments: JWENILE JUSTICE RISK ISSUES Dcontact with police, date(s) Explain------- []Arrested, date(s) Explain ------- Oconviction, date(s) Explain ------- Oother lvouth Giving Back or Restorative Justi 0Volunteerism 0Community Service 00ther Comments: SCHOOL-RELATED RISK ISSUES Frequently truant Poor grades Continuous behavior problems Below grade level Has been suspended/expelled Reason D Other school issues Using the most recent information, write in the class subject, the name of the teacher, the grade the youth received, c comments, and the source of information. (If available, attach report card.) Source Codes: S=schoo/ personnel R=Report card Y=Youth PIG=Parentlguardian O=Other S b"ect/CI U )jl ass eacher G d ra e Co ts mmen l - Page2 of8 64 IE. SCHOOL INFORMATION continued ... Scti' 'Attendance N· ~•~ of days absent N~.-... uer of days tardy Reason -----------Reason School Behavior Describe any negative behaviors at school Describe any positive behaviors at school ,F. clUe & COMMUNITY PARTICIPATION (new this month) General Club Attendance Please refer to program attendance fonn to guide your response. Please check one box to reflect average level of attendance in the last four weeks. as not attended in the last four weeks ttended once or twice in the last four weeks ttended once a week ttended twice a week §ttended three times a week ttended four times a week ttended more than four times a week What BGCA programs has youth participated in? What other extra-curricular activities is youth participating in currently (include non-BGCA activities)? Describe accomplishments achieved? ( ~ding Please desaibe whether the youth has become connected to something or someone in the last month. ff person(s), explain rogram(s}at the Club, explain b, explain er youth, explain Is youth assigned a mentor. []Yes 0-Jo How much contact has occurred between youth and mentor? Describe activities youth and mentor take part in? I~Fi~~ s yo MMng aftercare services trOm any of the tollowrng? te or County probation/parole # of face to~ contacts this month: CA case manager # of face to face contacts this month: er aftercare service provider. # of face to face contacts this month: Relevant Comments::..:-------------------------------- Page 3 of8 65 E PROGRAM PLAN tOftllllete me""*"""" pmn mr me next momn. Matte every attempt w aaaress yomn s neeas 1li'OIJ! intef!i!-."tect-based programming. ; !IL Youth's Needs/lnteres1s/ Strengths #of Anticipated Contact lnfl (Describe the area by addressed by the service, Program Name contacts Participation (Agency, Nan omaramm referran this mo~f!l Dates Addre Summarize any pertinent information not described in sufficient detail in monthly tracking form: f.'-------------------------- Page4 of a 66 BGC TRANSITION PLAN Community Reintegration Goals (based on YLS, youth interviews, team consultations) PLANNED MEETINGS WITH YOUTH TXph~e __________________________________ TSU ______________________________ _ 0-90 days Post Release ----------------------------------------------90+days ____________________________________________________________ __ 6mo-9mo ----------------------------------------------------------- 9mo-12mo --------------------------------------------------- HOME VISITS I. ~te ____________________ _ 2. Date-------------------- COMMUNITY PASSES Objective(s) ----------------- Objective(s) ----------------- I. Date-------------Locations: ------------------------------------------ Objective(s) ----------------------------..,..---- 2. Due __________ _ location~ ---------------------------------------- Objective(s) --------------------------------- /' .Date-------------Locations: ------------------------------------------- 1 • • () ' JJectiVe s ---------------------------------------------------- 1. Date Location~ EMPLOYMENT I PCDP ~ATEDGOAC -------------------------------------------------- Step I. ------------------------------------Timeframe: ------ Step 2. Timeframe: ------ Step 3. Timeframe: ------ Step 4. Timeframe: ------- STATED GOAL: ------------------------------------------------- Step I. ------------------------------------Timeframe: -------- Step 2. ----------------------------------Timeframe: ------ Step 3. Timeframe: ------ Step 4. Timeframe: --------- ( e uired Resources Partner Contact Info Referral Oat -.._ .. 67 EDUCATION ST~IEp GOAL: ---------------------------------- ~epl. ------------------------------Timeframe: ----- Step 2. ------------------------------------Timeframe: ------- Step 3. ------------------------------------Timeframe: ------- S~p~ ----------------------------------Time~e: ------- Interest Partner Contact Info FAMILY Family History: ----------------------------------------- Stren~h~ -------------------------------------- STATED GOAL:------------------------------------------- ( ~epl. ------------------------------Timeframe: ------- StepL -----------------------------Timeframe: --------- 0 Functional Family Therapy referral 0 BBBS Mentor I Activity Therapist FRIENDS STATIDGOAL: ------------------------------------------------ Step I. ---------------------------Time/Date: -------- ~~=-------------------------------------------------- ~ep2. -------------------------Time/Date: --------- ~an: ______________ ~----------------------- Time/Date: --------Step3. -------------------------------- Plan:---------------------------------------------------- Step 4. -------------------------Time/Date: ------ Plan:------------------------------------------- f Youth's ln~rest "'---Partner Contact Info Da~ 68 POSITIVE SOCIAL RECREATION Str~n~hs: --------------------------------------------------------------------- 1 ... • .ts: --------------------------------------------------- •.. ~ds: ------------------------------------------------ STATED GOAL: -------------------------------------------------------- Time/Da~ ---------S~pl. ------------------------------------------ Plan:-------------------------------------------------------------- Step 2. ----------------------------------Time/Da~ ----------Pbn: ____________________________________________________ __ Time/Da~: ------~ep3. ---------------------------------------- Plan:------------------------------------------------- S~p~ ----------------------------------Time/Du~ ----------- Plan:------------------------------------------------ STATED GOAL: ------------------------------------------------------ ~epl. ------------------------------------Time/Date: ------- ( Plan: '.. S~pl. Time/Da~ -------- Plan: Step 3. Time/Da~ -------- Plan: Step 4. ---------------------------------------Time/Oat~ ---------- Plan: REFERRALS Referral Youth's Interest uired Resources Partner Contact Info REVISED 3/26/2005 69 1. I have been a member of 2. 3. 4. Asian Caucasian/ Mexican American Mixed Circle Circle African this Club for: Age American American White American/ Indian I Heritage( Q Nota member One I Black I Pacific Hispanic/ Native Other: Q Less than a year Boy Ethnic Islander Spanish I American Q 1 or 2 years Group: Latino Q 2 to 4 years Girl Q More than 4 years ~f~~,~~:, ·:· . .":.; .. ;'·" ··'· ~YJ.,~ :;';~~:ti.l.~~ Strongly Disagree Agree Strongly Disagree Agree H1 Many of the people of my neighborhood are involved in alcohol or drug so 0 A SA abuse. R2 Man_y of the people of my_ neighborhood are involved in _gangs. SO D A SA I I f~3 Many of the ~eo_ple of my neighborhood are involved in drug dealing. so D A SA R4 Many of the people of my_ neighborhood are involved in crime. SD D A SA p·· ---~ I am around a lot of ~roblems in my home. SO 0 A SA R6 I am around a lot of crime and violence where I live. SD 0 A SA R7 I do not have positive role models. SO D A SA Rn Most of my friends get in trouble. so D A SA Rt" .~ When I am at home, I use alcohol or other drugs nearly every day. so 0 A SA -~ ~~r~;~·:;;· Strongly Disagree Agree Strongly Disagree Agree Gl. I am an active gang member. so 0 A SA G2 I have friends or relatives who are in a_gang. so D A SA G~~ Being in a _gang_ makes a person feel safe. so D A SA G4 Being in a gang makes a person feel loved. SD D A SA G!i Gang members are there for each other. They don't let each other down. so D A SA \';6 Bein_g in a gang is better than a being in a family. SD D A SA Gr! Being in a gang is the best way to have fun. so D A SA GU I can think of a few needs that I met by getting into gang activity. so D A SA G9 When l_get home,_I___Q_Ian on being involved in gang activity. -~-D A SA .... ... (--._ •c-:·:·~;:~~~~~~fi{t;§l\~~ ,.;;·:~r;{f~:::~!t] Strongly Disagree Agree Strongly Disagree Agree K1 I have identified ways I can avoid being around alcohol or drug abuse so 0 A SA problems if I choose to avoid them. K2 I have identified ways I can avoid being around gangs problems if I choose to SO 0 A SA avoid them. K3 I have identified ways I can avoid being around drug dealing problems if I so 0 A SA choose to avoid them. •<4 I have identified ways I can avoid being around crime problems if I choose to so 0 A SA avoid them. K!~ I don't know of positive social or recreational activities in my neighborhood, so 0 A SA town, or city. !\H I know how I can reduce my risk for getting in gang activity. SO 0 A SA K'i" I have a specific plan to schedule my time so I am away from gang activity in so 0 A SA I my neighborhood. i t<r' I find it hard to say "no" when people ask me to do something. so 0 A SA t\9 I have a list of the people, places, things and situations where I am at highest so D A SA risk. I·('W I know how to avoid more crimes in the future. so 0 A SA 1{1'1 I know how to avoid abusing alcohol or other drugs in the future. so D A SA t~i2 I know have a plan for handling temptation and problems in my first few days so 0 A SA at home. Kl3 I have a written plan for my education (or training) when I get home. so 0 A SA t<14 I have a written plan for how I will get a job when I get home. so 0 A SA ~(15 I have a plan for how I will handle leisure time, loneliness, or boredom when I so D A SA get home. KiE~ I know about the Boys & Girls Clubs and how they help youth. so D A SA ...... -a. ( ;:·.v;,:·::r~·~:-:i,;T'.f'Jii ··~~};i\~~t~rl.;~; r.::··· ·(··· Strongly Disagree Agree Strongly Disagree Agree SE1 I have some caring adults (a "safety net") around me who can help me stay so 0 A SA on the right path. sr::2 I know how I can avoid being around crime and violence if I decide to keep so 0 A SA away from them. SE3 When I 'm with my friends, I oftenget in trouble, too. so 0 A SA SE4. I feel bad about myself. so D A SA ~lE5 I can tell when I am feeling anxious. so D A SA SEo I can tell when I am feeling hurt. so D A SA SE7 I can tell when I am feeling lonely. so D A SA SEB I can tell when I am feeling bored. so D A SA i SE9 I can tell when I am feeling angry. SD D A SA SEHJ I can tell when I am feeling ashamed. so 0 A SA SE1·1 I know how my actions affect how other Jl.eople feel. so 0 A SA sr:.·12 I know how my own thinking got me in trouble. SD D A SA Sl:::·ft 3 I don't care if I get in trouble with the law again. so 0 A SA SE1.:~ I don't think I deserve a better future. SD D A SA SE15 When I say "no" it sometimes leads to problems. so D A SA SEHi If I think I need alcohol or other drugs to relax, I have better options. so D A SA SE1·; I am confident that I can use my "problems solving" skills to avoid more SD D A SA problems in the future. SE.19 I am confident that I can use coping skills and communication skills to avoid SD 0 A SA problems with violence. SE20 I am confident that I can use specific coping skills to deal with "emergency so D A SA situations." SE21 I sometimes stop and think that my behaviors caused problems for other so 0 A SA people. SE22 I am confident that I have good skills for handling peer pressure when I get so 0 A SA home. SE23 I'm looking to forward to spending more times with those friends when I go SD 0 A SA home. SE2·~ I have a plan for dealing with my old friends who may want me to get in so D A SA trouble again. SE25 I am confident that I can avoid problems with authority figures when I get so D A SA ...... home . 1\) r--,~' 'f:.: ..•. :. ·'·~~f.7;1;.r.t-:;:··.~ ... ~t.ll-:f.l ):ii.SS~ Strongly Disagree Agree Strongly Disagree Agree C1 It doesn't matter much to me how I do in school, or how far I go in school. so D A SA G2 I don't mind getting involved in fighting or violence. SD D A SA C3 I believe that the only way to succeed and make money is through drug SD D A SA dealing or other crime. C4 I can think of specific ways that I can meet my needs without being in gang. SD D A SA C5 I can avoid gang activity in the future. SD D A SA <:6 I can think of risk factors that put me at risk for getting into gang activity. SD D A SA C"'~ ~· I have a specific plan to avoid being around my old gang friends when I get SD D A SA home. CB I have a specific plan to avoid problems if my old gang friends ask me to get SD D A SA back into gang activity. C9 I have someone that I can count on when I'm tempted, having cravings or SD D A SA thinking about getting into trouble when I get home. CHI I have a plan for dealing with problems in my home. SD D A SA CH I have a written plan for how I will work with a group of people (my "safety SD D A SA net"} who will help me succeed wh4en I get home. c·12 I have not thought much about making changes in my life. SD D A SA en I am not ready to make changes in my life. SD D A SA I Ci4 I see no reason to make changes in my life. SD D A SA CH> I want to my changes in my life. C"~t' .u I have thought about making changes, but I don't think they will work. SD D A SA "'''-4--,.., 1 ( As for making changes, nothing I can do will make much difference. so D A SA ...... (.rJ CHl C'9~1 c:w C2·t C22 C23 .r'!l&f'l, .. \.;&;"? (~2!~ (~26 J401o. l'!ttr.=: "·'"-' C2i~ C29 ....... ~ ~-; I l J like to make changes in my life, but I am afraid. ,r-I would like to learn more coping skills to help me handle temptations. I would like to learn new coping skills to help me deal with old friends who might try_ to talk me into I would like to learn new coping skills to help me deal with old friends who might try to talk me into abusing alcohol or other drugs. I would like to learn new coping skills to help me deal with old friends who might try to talk me into getting back into gang activity. I would like to learn new coping skills to help me deal with old friends who might try to talk me into doing crimes . I would like to learn new coping skills to help me deal with old friends who might try to talk me into getting in trouble again. I am committed to the changes I am making. I have made some changes, but I know I need help in doing the right thing. I have made some changes and I am confident I can do the right thing. I do not believe I can make enough money in a regular trade -even including working a second job or having vocational skills. If I think I need alcohol or other drugs to go out and do something wild or to feel better, I have better options . so 0 A ~A ) so 0 A SA so 0 A SA so 0 A SA SD 0 A SA so D A SA so D A SA so D A SA so 0 A SA SO 0 A SA so 0 A SA so 0 A SA EXHIBIT C SELF-DEAUNG TRANSACfiON DISCLOSURE FORM In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must disclose any self-dealing transactions that they are a party to while providing goods, performing services, or both for the County. A self-dealing transaction is defined below: "A self-dealing transaction means a transaction to which the corporation is a party and in which one or more of its directors has a material financial interest" The definition above will be utilized for purposes of completing this disclosure form. INSTRUCTIONS (1) Enter board member's name, job title (if applicable), and date this disclosure is being made. (2) Enter the board member's company/agency name and address. (3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the County. At a minimum, include a description of the following: a. The name of the agency/company with which the corporation has the transaction; and b. The nature of the material financial interest in the Corporation's transaction that the board member has. (4) Describe in detail why the self-dealing transaction is appropriate based on applicable provisions of the Corporations Code. (5) Form must be signed by the board member that is involved in the self-dealing transaction described in Sections (3) and (4). EXHIBIT C (1) Company Board Member Information: Name: Date: Job Title: (2) Company/Agency Name and Address: (3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to): (4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a): (5) Authorized Signature Signature: I Date: I l 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as 2 of the day and year first hereinabove written. 3 4 CONTRACTO~ . -~~ 5 6 1 ~~D'~·~-7~~~-·Y_b~v-~~~~~~D/~~e~~~ Print Name & Title 7 ~~~~~~G=i~r~'~$~~~-r~~~-- 8 lt-:-":'-6-7.-:¥o-=-----=----=-/J:-'-, 1-A~I.L~~~~~~:::....=..,.-~ Mailing Address 9 10 11 DATE: 5/tz_ Its- 12 13 14 APPROVED AS TO LEGAL FORM 15 " ,:::::;:;:J 16 17 FOR ACCOUNTING USE ONLY: 18 19 ORG No.: Account No.: Requisition No.: 20 FCMC 06/11 DOCUMENTS 21 22 23 24 25 26 27 28 3451 7295 1201500009 -8- -.. --~! -- ATTEST: BERNICE E. SEIDEL, Clerk Board of Supervisors By .S.usa.rn &sbgr Deput APPROVfD AS _T?f'CCOUNTING FORM 0jvLl~ cv~ Auditor-Controller!Treasurer-Tax Collector