HomeMy WebLinkAbout32108Agreement No. 15-299
Grant Application and Resolution to the California Board of State and Community Corrections for the
Juvenile Accountability Block Grant Program, Juvenile Drug Court FY 2015-2016.
ROVAL:
APPROVED AS TO LEGAL FORM:
DANIEL C. CEDERBORG, COUNTY COUNSEL
Date: 5-I 5-/.$'
APPROVED AS TO ACCOUNTING FORM:
VICKI CROW, AUDITOR-CONTROLLER-TREASURER/TAX COLLECTOR
By _ ___.~(}~h:lo:::·:.~....· -e-l-l(............,&J;~-~-.A--:~· ·=::...;41/1~-------Date: ______ _
Accounting Information:
Fund: 0001
Subclass:
ORGS:
10000
3432,2860,2880,5630,2091
Agreement No.15-299
JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) PROGRAM
2015/16 DIRECT ALLOCATION GRANT APPLICATION
SECTION 1: APPLICANT INFORMATION
A APPLICANT AND CONTACT INFORMATION
APPLICANT NAME
County of Fresno
AGENCY NAME
Fresno County Probation Department
NAME, TITLE OF PROJECT DIRECTOR
Cliff Downing, Juvenile Division Director
3333 East American Avenue, Suite B
CITY
Fresno
G. DESIGNATED FINANCIAL OFFICER
NAME, TITLE
Greg Reinke, Business Manager
STREET ADDRESS
3333 East American Avenue, Suite B
CITY
Fresno
H DAY-TO-DAY PROJECT CONTACT PERSON
NAME AND TITLE
Vincent Ariz, Probation Services Manager
STREET ADDRESS
3333 East American Avenue, Suite B
CITY
Fresno
I. APPLICANT'S AGREEMENT
TELEPHONE NUMBER
559 600-1294
CITY
Fresno
CITY
STATE
CA
STATE
CA
STATE
CA
CFDA# and DUNS #
16.523 932953037
ZIP CODE
93725
ZIP CODE
93725
ZIP CODE
93725
FEDERAL EMPLOYER
IDENTIFICATION NUMBER
94-6000512
STATE ZIP CODE
CA 93725
STATE ZIP CODE
TELEPHONE NUMBER
559 600-4760
559 455-2483
E-MAIL ADDRESS
CliffDowning@co.fresno.ca.us
TELEPHONE NUMBER
559 600-1247
FAX NUMBER
559 455-4785
E-MAIL ADDRESS
GReinke@co.fresno.ca.us
TELEPHONE NUMBER
559 600-4750
FAX NUMBER
559 455-2448
E-MAIL ADDRESS
VAriz@co.fresno.ca.us
5. " ,. · ·· : · · s app•1cat1011 tile applicant assures tnat 1t will ab1de by the 1aws pollc1es and procedures govern1ng tills fund1ng
NAME AND TITLE OF AUTHORIZED OFFICER (PERSON WITH LEGAL AUTHORITY TO SIGN)
Deborah A. Poochigian, Chairman, Board of Supervisors
STREET ADDRESS CITY
2281 Tulare Street, Room 300 Fresno
LING ADDRESS (if different) CITY
ATIEST;
STATE
CA
STATE
BERNICE E. SEIDEL, Clerk
Board of Supervisors
ZIP CODE
93721
ZIP CODE
By &wr---e~~itf
TELEPHONE NUMBER
559 600-5001
FAX NUMBER
559 600-1609
E-MAIL ADDRESS
District5@co.fresno.ca.us
JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG)PROGRAM
2015/16 DIRECT ALLOCATION GRANT APPLICATION
SECTION I:APPLICANT INFORMATION
A.APPLICANT AND CONTACT INFORMATION
APPLICANT NAME TELEPHONE NUMBER CFDA#and DUNS #
FEDERAL EMPLOYER
IDENTIFICATION NUMBER
County of Fresno 559 600-1294 16.523 932953037 94-6000512
STREET ADDRESS
3333 East American Avenue,Suite B
CITY
Fresno
STATE ZIP CODE
CA 93725
MAILING ADDRESS (if different)CITY STATE ZIP CODE
B.PROJECT TITLE C.PROGRAM PURPOSE AREA D.AMOUNT OF FUNDS REQUESTED
Juvenile Drug Court #8 Juvenile Drug Courts $47,523
E.BRIEF DESCRIPTION OF PROJECT
JuvenileDrugCourt program forminors(ages 11-17)arrested fordrug related crimes with noserious violence involved.Minors are assessed for
substance abuse treatment,mental health counseling,family therapy,supervision,and violation sanctions.The goal of the program is to help
iuveniles attain clean and sober lifestyles.
F.IMPLEMENTING AGENCY Grant Period: July 1, 2015 thru June 30, 2016
AGENCY NAME
Fresno County Probation Department
NAME, TITLE OF PROJECT DIRECTOR TELEPHONE NUMBER
CliffDowning,Juvenile Division Director
559 600-4760
STREET ADDRESS FAX NUMBER
3333 East American Avenue,Suite B 559 455-2483
CITY STATE ZIP CODE E-MAIL ADDRESS
Fresno CA 93725 CliffDowning@co.fresno.ca.us
G.jDESIGNATED FINANCIAL OFFICER
NAME,TITLE TELEPHONE NUMBER
Greg Reinke,Business Manager 559 600-1247
STREET ADDRESS FAX NUMBER
3333 East American Avenue,Suite B 559 455^1785
CITY STATE ZIP CODE E-MAIL ADDRESS
Fresno CA 93725 GReinke@co.fresno.ca.us
H.DAY-TO-DAY PROJECT CONTACT PERSON
NAME AND TITLE
Vincent Ariz,Probation Services Manager
STREET ADDRESS
3333 East American Avenue,Suite B
CITY
Fresno
STATE
CA
ZIP CODE
93725
TELEPHONE NUMBER
559 600-4750
FAX NUMBER
559 455-2448
E-MAIL ADDRESS
VAriz@co.fresno.ca.us
I.APPLICANT'S AGREEMENT
By submitting this application,the applicant assuresthat itwill abidebythe laws,policies and procedures governing thisfunding.
NAME ANDTITLE OF AUTHORIZED OFFICER (PERSON WITH LEGALAUTHORITYTO SIGN)
Rick Chavez,Chief Probation Officer
TELEPHONE NUMBER
559 600-1294 .
STREET ADDRESS
3333 East American Avenue,Suite B
MAILING ADDRESS (if different)
CITY
Fresno
CITY
STATE
CA
STATE
ZIP CODE
93725
FAX NUMBER
559 455-2428
ZIP CODE E-MAIL ADDRESS
RRChavez@co.fresno.ca.us
SECTION II:PROJECT INFORMATION
A.PROJECT DESCRIPTION:
Part I:In the space below #5, provide the following project information:
1.Describe the project(s)/program(s)to be supported with JABG funds.
2. Define project goals and major activities/services.
3. Definethe juvenile justice population(s) to be served by the project,including the estimated
number of youth.
4.Support the project need with local data/information.
5.Describe staffing, including classification and number of staff required to achieve project
goals.
The Fresno County Juvenile Drug Court (JDC),funded by the Juvenile Accountability Block
Grant (JABG),provides a therapeutically focused drug court program for up to fifty minors (ages
11-17)who have been cited or arrested for drug-related crimes with no serious violence
involved.These minors are assessed through a multi-disciplinary approach and targeted for
substance abuse treatment,mental health counseling,and family therapy through the JDC.
Many youth that enter our JDC might be referred to residential treatment in other jurisdictions.
However,the in-custody Substance Abuse Unit at Fresno County's Juvenile Justice Campus is
at capacity,and qualified local residential treatment facilities lack available bed space.At
present,JDC provides the only local treatment alternative.
The JDC,first established in 1999 with Juvenile Accountability Incentive Block Grant funds,
offers a much-needed opportunity to provide specialized services to out-of-custody youth.With
the support of JABG funds,the JDC provides intensive counseling for identified serious
substance abusers,which equips them to combat drug problems and make lifestyle changes.
Without the JDC,these youth would be included in a general juvenile supervision caseload.
The target population served by the JDC is juveniles who exhibit substance abuse problems but
qualify for diversion from Probation.They may not be charged with drug sales offenses or
violent offenses per guidelines for Diversion Drug Court Programs.Continued funding for this
separate and unique Drug Court is essential,as it eases the heavy caseload on the traditional
court system and the Probation Department.In addition,the JDC will continue to ensure greater
accountability for youths entering the justice system.
The goal of the JDC is to help each juvenile achieve a clean and sober life-style and a new,goal-
oriented focus in life.Juveniles in the JDC program are required to participate in drug testing
and four hours of counseling weekly.Drug testing is available on a daily basis as are
appointments for counseling.
The primary program objectives of the JDC are to reduce substance abuse,decrease recidivism,
and improve individual life skills.Referrals to the JDC are based upon juvenile drug use or
possession violations,and may be made by either the investigating Deputy Probation Officer or
the Courts.Each week,new participants are considered for acceptance into the JDC,which is in
session every other Wednesday afternoon from 12pm to 5pm.The number of referrals
fluctuates weekly from five to ten.
In 2014,the minimum length of the program was reduced from one year to six months.However,
it may extend to a year or longer for those participants who require more time to reach
completion.Upon successful conclusion of the program,the juveniles and their families attend a
graduation ceremony in which certificates of completion are awarded.Working toward and
achieving personal goals through the JDC establishes a foundation for graduates,and formal
recognition of success in treatment and recovery has significant impact upon future decisions.
Attrition is always a barrier to successful treatment outcomes.It can be difficult for juveniles to
establish and maintain the motivation to change their decision-making processes,but those who
engage successfully are motivated to do so.Full engagement of the juvenile is required for
program completion.
Some youth referred to the JDC do not complete treatment or drop out of the program soon after
beginning.Our observation is that level of engagement with the program is not predicted by
demographics,referral source,or family dynamics.Transportation to/from the program presents
a substantial barrier to participation but,in most cases,noncompliance stems from problems
generally associated with addiction.The most common reasons for attrition are failure to comply
with JDC requirements (weekly drug testing and counseling)and/or additional charges filed
against program participants.
In concert with the shortened time frame,minors in our JDC program have increased levels of
intervention and attention from program staff and decreased time in court.Counseling has been
increased from twice to three times each week and drug testing has increased from once a week
to twice a week,while required attendance at court review hearings has been reduced from twice
a month to once a month.
The importance of engaging the juvenile by tapping into individual strengths and personal goals
cannot be over-stressed.Engagement is the first step toward reaching a successful outcome.
The dynamic of juvenile engagement directly impacts JDC graduation rates,which have been
consistently low since the inception of the program.However,it should be noted this outcome
is not unique to Fresno County-it is a constant challenge for programs serving individuals with
substance abuse and addiction issues.
Listed below are the four main functions of the Juvenile Drug Court for Fresno County:
•Facilitating individualized treatment of youth with substance abuse problems;
•Providing staff specialized in substance abuse issues to serve youth entering the Juvenile
Drug Court;
•Allowing for faster processing of youth in both drug courts and traditional courts;and
•Ensuring closer supervision of youth in the system,thus creating more accountability and
providing graduated sanctions.
The multi-disciplinary JDC treatment team meets prior to the bi-weekly JDC sessions and prior
to court reviews of each case.The JDC treatment team includes:
•The Superior Court Judge,who has primary responsibility for the operation of the JDC
(provided as cash-match to the grant);
• A Deputy Defense Attorney,who meets with identified clients,reviews case management
plans,and represents the clients in court;
• A Deputy District Attorney,who participates in client review and reviews acceptability and
accountability as part of the JDC team;
• A Deputy Probation Officer,who interviews and screens juveniles for referral into the
program,supervises required drug testing and provides occasional transportation for
court dates;and
• A Substance Abuse Specialist,who provides Adolescent Severity Index (ASI)assessments
for targeted minors.
Part II:Further identify the target population for your program by completing the table below.
Place an "X"next to at least one population segment (or "not applicable")in each of the six
designated areas.Multiple boxes may be checked in any one area.Each "X"shall indicate the
populations,if any, to which the program intends to offer targeted services.Targeted services
include any services or approaches specifically designed to meet the needs of the population
(e.g.gender specific,culturally based,developmentally appropriate services).
TARGET POPULATION
1.RACE 4.AGE
•Not applicable •Not applicable
[X]American Indian/Alaskan Native • Under 11
£x]Asian IE!12-13
Kl Black/African American Ei 14-15
E>3 Hispanicor Latino (ofany race)M 16-17
[X]Native Hawaiian/Other Pacific Islander • 18 and over*
•Other Race
[X]White/Caucasian
2.JUSTICE 5.GEOGRAPHIC
M At-Risk Population (no prior offense)• Notapplicable
Kl First Time Offenders M Rural
•Repeat Offenders Ex]Suburban
D Sex Offenders Ex]Tribal
•Status Offenders K!Urban
•Violent Offenders
3.GENDER 6.OTHER POPULATIONS
• Notapplicable • Not applicable
Kl Male Ex]Mental Health
[X]Female Ex]Pregnant
Ex]Substance Abuse
Ex]Truant/Dropout
'Participants 18 years and over must be under the jurisdiction of the juvenile justice system.
PROGRAM PURPOSE AREA(S):All funded projects must fall within one or more federally
recognized purpose areas established for JABG.Attachment D includes a detailed listing of the
18 program purpose areas from which each applicant must choose.Each separate purpose area
identified in this section will require subsequent data reporting on quarterly progress reports to the
BSCC. For this reason,applicants are encouraged to consolidate their programs into one program
purpose area whenever possible.In addition to the Program Purpose areas,and as mentioned
previously, the SACJJDP encourages JABG recipients to align the use of their direct allocation
with the three priority areas that are identified in the SACJJDP's Strategic Plan. The three priority
areas are: (1)Disproportionate Minority Contact,(2)Evidence-Based Practices,and (3) a strategy
to support efforts to develop and strengthen services,programs,and policies that promote positive
outcomes for youth, their families,and communities.More information about these priority areas is
provided inthe Overview of Grant Award section ofthis grant application.
In the space below,please indicate the selected program purpose area(s)by number and topic,
and the federal dollar amount allotted to each.(Example:#8 Juvenile Drug Courts -$47,189)
#8 Juvenile Drug Courts -$47,523
B.FEDERAL PERFORMANCE MEASURES:All grantees must report data to the BSCC on
mandatory Core Measures developed by the OJJDP (see table below).Additionally,grantees are
to report on the performance indicators for each program purpose area identified in their grant
application.Once a purpose area(s)has been chosen in Section ll-A above,applicants are to click
the corresponding PDF link(s) below to locate the performance measure grid that identifies the
data to be collected and reported.Please note the grid identifies the mandatory measures to be
collected in the "Output/Outcome Measures"column and the precise data to be reported in the
"Reporting Format"column.Applicants must select at least one Output Measure and one
Outcome Measure for each program purpose area identified. In the space below,please indicate
the selected program purpose area(s)by number and topic,along with at least one Output
Performance Measure and one Outcome Performance Measure that will be reported throughout
the grant period.(Example:#8 Juvenile Drug Courts - Output:Measure/Number of drug court
slots -Outcome:Measure/Number and percent of eligible youth to enter the drug court)
#8 Juvenile Drug Courts -Priority Area:Alternatives to Detention
Output Measure #210 -Number of agencies involved in the Drug Court
Outcome Measure #236 -Number and percent of youth to successfully complete their
drug court requirements.
Data to be collected willfall into either one or both of the following categories:
•Direct Service -Defined as an actual service with an individual or group which could take the
form of mentoring,counseling,or educational activities.The efforts of these services are
defined as prevention,intervention,or rehabilitative.
•System Improvement -Defined as efforts to make desired changes in overall practices,
policies or procedures through activities such as hiring personnel,providing training or
technical assistance,purchasing equipment/supplies or new information systems,or
conducting research.
Grantees must determine which category best describes their project,as this will later determine
the data to be collected in the quarterly progress reports.
JABG PURPOSE AREAS
Core Measures
Performance Measures Matrix
(PDF | MS Word)
1 Graduated Sanctions
Performance Measures Matrix
(PDF | MS Word)
2 Facilities
Performance Measures Matrix
(PDF | MS Word)
3 Hiring Court Staff/Pretrial Services
Performance Measures Matrix
(PDF | MS Word)
4 Hiring Prosecutors
Performance Measures Matrix
(PDF 1 MS Word)
5 Funding for Prosecutors
Performance Measures Matrix
(PDF | MS Word)
10 Information Sharing
Performance Measures Matrix
(PDF | MS Word)
11 Accountability-Based Programs
Performance Measures Matrix
(PDF | MS Word)
12 Risk/Needs Assessments
Performance Measures Matrix
(PDF | MS Word)
13 School Safety
Performance Measures Matrix
(PDF | MS Word)
14 Restorative Justice
Performance Measures Matrix
(PDF | MS Word)
15 Court/Probation Programming
Performance Measures Matrix
(PDF | MS Word)
6 Training Law Enforcement/Court Personnel 16 Hiring Detention/Corrections staff
Performance Measures Matrix Performance Measures Matrix
(PDF | MSWord)(PDF | MSWord)
7 Gun Courts
Performance Measures Matrix
(PDF | MS Word)
8 Drug Courts
Performance Measures Matrix
(PDF | MS Word)
9 Juvenile Records
Performance Measures Matrix
(PDF |MS_Word)
17 Reentry
Performance Measures Matrix
(PDF | MS Word)
18 Indigent Defense
Performance Measures Matrix
(PDF | MSWord)
SECTION III:BUDGET INFORMATION
A. WAIVER AND MATCH CALCULATION:Completion of this segment of the budget section is only
for those applicants receiving waivers of funding from other jurisdictions.Applicants not receiving
waivers may skip to the next segment -part B of this budget section.
Not Applicable
B.BUDGET LINE ITEM TOTALS:Please complete the applicable fields in the following table for the
proposed budget.
•Administrative overhead may not exceed 5% of the total grant funds requested.
• With the exception of new and permanent construction projects requiring a 50%cash match,
the required cash match for all other projects is 10% of the total project costs.See
Attachment A for pre-calculated 10%match amounts based on federal formula (federal
allocation divided by 0.9 X .10 for each line item).
•Other may include travel related costs.
Budget Line Items Grant Funds Cash Match Total
Salaries and Benefits $42,771.00 $4,752.00 $47,523.00
Services and Supplies $-
Professional Services $-
CBO Contracts $-
Administrative Overhead $-
Fixed Assets/Equipment $-
Other $-
Total $42,771.00 4,752.00 47,523.00
NOTE:The budget table is an Exceldocument. Double click on the document;fill inthe numbers forauto
calculation,then save.
C.BUDGET LINE ITEM DETAILS:Provide sufficientdetail/breakdown to explain howthe requested
funds outlined in the table above will be expended in each applicable line item. Detail total must
equal detail of line item totals in above table.Identify match items, their respective dollar amounts,
and source of the match funds.
1.SALARIES AND BENEFITS:Number of staff,classification,salary and benefits.
5 Staff Total:
1)Defense Attorney III who will meet with identified juveniles and review case management
plans as developed and represent juveniles in Court ($12,124),
2)Deputy District Attorney IVwill assist in screening/eligibility for juvenile drug court clients
and review accountability and incentives as part of the juvenile drug court team ($6,218),
3)Deputy Probation Officer who will interview juvenile drug court clients and screen for
suitability,be involved in case management,provide intensive supervision,act as contact
person for schools and recommend sanctions as needed ($19,547),
4)Substance Abuse Specialist II will be primarily responsible for the assessment (ASI)of the
identified juveniles,and working with clients/family in a therapeutic relationship.($4,882),
and
5)Juvenile Drug Court Judge:Approximately 80 hours provided as the required Match
($4,752).
2.SERVICES AND SUPPLIES:Includes leases,rent, utilities,travel and training.
NONE
3.PROFESSIONAL SERVICES:Includes evaluator,consultant services,therapists,and
other professionals as required.
NONE
4.COMMUNITY-BASED ORGANIZATIONS:Name of organization and services to be
provided.
NONE
5.ADMINISTRATIVE OVERHEAD:Indicate percentage and how calculated.This total may
not exceed 5%of the grant funds.
NONE
6.FIXED ASSETS/EQUIPMENT:Office equipment,vehicles,and other equipment
necessary to perform program activities.
NONE
7.OTHER:Any other items not covered above but necessary to meet program goals.
NONE
SECTION IV:LOCAL ADVISORY BOARD
In meeting the federal requirement,indicate in the spaces below the membership of the locally
designated advisory board charged with reviewing the plan for expending JABG funds.
Date of meeting to approve grant application:
Name Title Agency
Pam Hancock School Psychologist Fresno County Office of Education
Traci Fritzler-Kirkorian Chief Deputy District Attorney District Attorney's Office
Cliff Downing Director,Juvenile Division Probation Department
Vincent Ariz Probation Services Manager Probation Department
Honorable Gregory Fain Judge Delinquency Court
Leticia Hernandez Division Manager Delinquency Court
Susan Murdock Therapist Family Youth Alternatives
Mental Health Systems
Kristin Maxwell Senior Defense Attorney Public Defender's Office
SECTION V:BOARD OF SUPERVISORS'RESOLUTION
Applicants must submit a resolution from the CityCouncil/Board of Supervisors addressing specified
issues.Please see Attachment F for a Sample Resolution.The resolution need not be submitted at
the same time as the grant application document; however, the original resolution or copy thereof
must be provided to the BSCC before reimbursements can be sought.Resolutions may be directed
by mail to the JABG Coordinator, Colleen Stoner at the Board of State and Community Corrections,
2590 Venture Oaks Way,Suite 200,Sacramento,CA 95833.
Please see Attachment C for Fresno County's Resolution language.
SECTION VI:AUDIT IDENTIFICATION
Grant recipients must submit an audit of expenditures within 120 days following the end of the grant
period.Grantees may choose either a program specific audit or a single federal audit.Federal
guidelines allow grant recipients receiving $500,000 or more in federal funds (from all sources
including pass-through sub-awards)in a fiscal year to use their federal juvenile justice grant funds to
pay for the cost of the audit.Grantees falling below the $500,000 threshold must use non-federal
funds (i.e., match funds) to pay for audit costs.For purposes of this grant application,please check
one of the boxes below to indicate the grantee's choice for meeting the audit requirement.
£3 In conformance with Federal OMB Circular #A-133,and the California State Controller's
Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the identified grant will
be included in the City/County Single Federal Audit Report,which will be submitted to the BSCC
within the required timeframe of 120 days from the end of the 12-month grant period.NOTE:Should
an extension be needed,please provide in advance of the deadline a written justification that indicates
reasons for the extension and the timeframe needed.
OR
•In conformance with Federal OMB Circular #A-133,and the California State Controller's
Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the grantee will provide a
Program Specific Final Audit Report to the BSCC within the required timeframe of 120 days from
the end of the 12-month grant period.
PLEASE SUBMIT TWO COPIES OF THE COMPLETED GRANT APPLICATION
BY MAY 29,2015
One copy by email to coHeen.stoner@bscc.ca.qov.The second copy
(signed original)to be submitted via U.S.mail,private carrier,or hand-
delivered to:
Board of State and Community Corrections
Corrections Planning and Programs Division
2590 Ventura Oaks Way,Suite 200
Sacramento,CA 95833
Attn:Colleen Stoner,Field Representative