HomeMy WebLinkAbout32036Department of Food and Agriculture
COOPERATIVE AGREEMENT
GAU-03 (Rev. 11/14)
COOPERATIVE AGREEMENT
SIGNATURE PAGE
AGREEMENT NO. 15-106
AGREEMENT NUMBER
14-0513-SF
1. This Agreement is entered into between the State Agency and the Recipient named below:
STATE AGENCY'S NAME
DEPARTMENT OF FOOD AND AGRICULTURE (COFA)
RECIPIENT'S NAME
COUNTY OF FRESNO
2. The term of this Agreement is: October 1, 2014 through September 30, 2015
3. The maximum amount of this Agreement is: $369,210.00
Three Hundred Sixty-nine Thousand Two Hundred Ten Dollars and
Zero Cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement:
Exhibit A:
• Recipient and Project Information
• Scope of Work
. Exhibit B:
• Budget & Payment Provisions
• Budget
Exhibit C-General Terms and Conditions
Exhibit D -Federal Terms and Conditions
Name of Project: Asian Citrus Psyllid Program
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
RECIPIENTS NAME (County's Name)
COUNTY OF FRESNO
DEBORAH A. POOCHIGIAN
ADDRESS
1730 S. Maple Avenue, Fresno, CA 93702-4596
AGENCY NAME
RECIPIENT
of Su ervisors
STATE OF CALIFORNIA
DEPARTMENT OF FOOD AND AGRICULTURE (CDFA)
BY (Authorized Signature)
J6
PRINTED NAME AND TITLE OF PERSON SIGNING
DATE SIGNED (Do not type)
CRYSTAL MYERS, MANAGER-FEDERAL FUNDS MANAGEMENT OFFICE
ADDRESS
1220 N STREET, ROOM 120
SACRAMENTO, CA 95814
11 Page(s)
5 Page(s)
2 Page(s)
3 Page(s)
ATTEST:
BERNICE E. SEIDEL, Clerk
Board of Supervisors
By~~~
Deputy
MA
EXHIBIT A
RECIPIENT AND PROJECT INFORMATION
1.CDFA hereby awards an Agreement to the Recipient for the project described herein:
The County will place and service traps for the detection of Asian Citrus Psyllid.
2.The Managers for this Agreement are:
FOR CDFA:FOR RECIPIENT:
Name;Debby Tanouye Name:Les Wright
Section/Unit:PHPPS/PDEP Section/Unit:COUNTY OF FRESNO
Address:1220 N Street,Room 315 Address:1730 S.Maple Avenue
City/State/Zip:Sacramento,CA 95814 City/State/Zip:Fresno,CA 93702-4596
Phone:916-654-1211 Phone:559-600-7510
Email
Address:
debby,tanouye@cdfa.ca.gov Email
Address:
fresnoag@co.fresno.ca.us
3. For a detailed description of work to be performed and duties,see Scope of Work.
4. The Grant Agreement with the Federal Government supporting this Agreement is 14-0434-FR.The Catalog of
Federal Domestic Assistance Number is 10.025.
SCOPE OF WORK
AGREEMENT SPECIFICATIONS FOR STATE-COUNTY
ASIAN CITRUS PSYLLID DETECTION
Section 1 --The California Department of Food and Agriculture shall:
1.Provide trapping materials for Asian citrus psyilid (ACP)detection:
including traps,hangers and handouts.
2.Provide technical assistance and training to county agricultural
commissionerpersonnel on the use oftraps and detection procedures.
3. Ensure timely paymentof invoices following confirmation ofagreement
compliance.
4. Provide quality assurance of program.
5.Amend the agreement if funding allows for extended trapping.
Section 2 --The County Agricultural Commissioner shall:
1.Hire and train personnel.
2.Purchase suppliessuch as zipfock bags, Sharpie markers,paper clips,etc.
3.Ensure that trapping procedures are followed.-
4.Ensure that all documentation ofwork is complete and accurate.
5.Submit/upload weekly reports into the USDA's database,Integrated Plant Health
Information System (IPHIS).
6. Submit monthly invoices no later than 30 days past the end of the month in which
the invoiced activity occurred. Reimbursement will not occur unless trapping
reports are submitted in a timely matter (within one month in arrears).
7.Provide one set oftrapping records for ail traps. This set,in the form ofa "Trap
Book,"shall indicate the exact trap location using a site map and all information
regarding trap placement,servicing,relocation and removal.
8. Allow state detection personnel and/or federal Plant Protection and Quarantine
(PPQ)officers to perform quality control inspections on ACPcountytrap lines.
9.Allow state detection personnel and/or federal PPQ officers to accompany
trappers and/or supervisors in the field.This will be credited as field training for
county personnel.
10.Provide and maintain trapping vehicles.
11.Submit samples tothe Plant Pest Diagnostics Laboratory in Sacramento via the
most expeditious method.See Submitting Specimens for Identification in
Asian Citrus Psyllid (ACP)Trapping Guidelines (September 2013).
Section 3 -Description of Work
1.Trapping activities will be conducted by County personnel following the
guidelines and direction found in the Asian Citrus Psyilid (ACP)Trapping
Guidelines (September 2013).
2.Commercial or urban trapping not in conjunction with any other detection activity
(stand alone traps)will be fully reimbursed.
3.Trapping performed in conjunction with existing detection trapping routes and/or
sites (piggybacked)will be reimbursed at six minutes per trap.These traps are
serviced and maintained by existing general detection trappers.
4.Mileage reimbursement is not allowed for ACP traps piggybacked onto other pest
detection sites.
5.Delimitation trapping may be required upon detection of ACP.Delimitation
trapping will be underthe direction of PD/EP project management.
6.Maintain a Daily Trapping Summary (DTS)(Form 60-210)for each trapper.This
form mustbe completed daily,signed by the individual who performed the work
and submitted to the trapping supervisor.The DTS must be available for
immediate review by the district entomologist and/or person conducting the QC
and kept on file,for the CDFA audit office for threeyears.This applies to both
hand completed and electronic copies.
7.Provide vehicle accountability in the form of a log to include vehicle license plate
number (or other identifying number),dates vehicle used on the ACP project,
daily mileage, and employee name.
Section 4 --Basis for Payment
1.Submit monthly invoicesalong with the ReportOne bypostal mail or e-mail to:
CDFA -PD/EP,Joanne Shimada
1220 N Street,Room 315
Sacramento,CA 95814
OR:joanne,shimada@cdfa.ca.gov
2.If the invoice carries a signature block,the block must be signed.Invoices with
blank signature blocks cannot be processed.
3. Paymentis contingent upon receiving monthly reports and listing the names of
staff receiving payment on the invoice.
4. Payment will be made monthly,in arrears, upon receiptand approvalof invoice.
5.Invoicing will conform to the attached invoice(s).
Asian Citrus Psyllid (ACP)Trapping Guidelines
Trapping Season
•Non-infested counties with 1,000 acres or more of citrus production -•-
Conduct trapping in all urban and rural residential areas (see Insect
Trapping Guide (ITG)for definitions).Continue 2014 trapping until
September 30,2015.If funding allows for extended trapping, the
agreement will be amended.1
•Non-infested counties with less than 999 acres of citrus production -
Conduct trapping in all urban and rural residential areas (see ITG for
definitions). Begin deploying traps when fruit fly traps are deployed.
Traps should be removed from the field when fruit fly traps are removed.
•If the county has areas thought to be high-risk (packing houses,swap
meets,farmers markets ...) additional traps may be placed.Prior to
placement of these traps,confer with the local district entomologist.
Trap Density
•Non-infested counties with citrus production in excess of 10,000 acres,
place traps in urban and rural residential settings.Traps shall be:
o Stand-alone (not piggybacked).2
o Place 16 traps per square mile in host trees only,up to the
maximum number of traps allotted to each county in the previous
contract.
•Non-infested counties with citrus production between 1,000 and 9,999
acres,place traps in urban and rural residential settings.Traps shall be:
o Stand-alone (not piggybacked).
o Place nine traps per square mile in host trees only.
•Non-infested counties with no citrus production or less than 999 acres,
place traps in urban and rural residential settings.Traps shall be:
o Piggyback traps at other fruit fly or glassy-wing sharp shooter trap
sites.
o Place five traps per square mile in host trees only.If host trees
are not available,trap density may be less than five traps per
square mile.
•Commercial Trapping -Placer County
1 Dates may vary dueto delays in the cooperative agreement.
2Traps may be piggybacked as long as the ACP yellow panel traps remains in a host treeat all
times.
1
September 2013
o Establish traps in commercial citrus groves.
o Place traps at 36 sites at the rate of one trap per site.
Inspection Frequency
Detection Survey -inspect traps monthly.
Commercial Trapping - inspect traps every 14 days.
Trap
•The trap consists oftwo parts: a yellow panel trap and a trap hanger.
Attractant
•The yellow color is a visual attractant.The trap does not contain a
pheromone or an insecticide.
Hosts
• Only citrus (lemon and limes are preferred)and citrus relatives.Citrus
relatives include kumquat,curry leaf,Murraya spp.and orange
jasmine/jessamine.Do not place traps in non-host trees.
Trap Numbering &Assembly
•Trap number - Prior to assembling and placing the trap, write the unique
trap number and date of deployment on the interior (non-sticky sides)of
the trap body.
o Using the alpha-numeric STG, list the alpha-numeric grid,hyphen,
quint (aka subgrid),hyphen,trap type and number.For example:
JT316-W-ACP1 or JT316-5-ACP1.
•Assemble the trap by pulling it open,exposing the yellow, sticky surface.
Paperclip the white tabs on the side to hold the trap in position.Place a
Jackson trap hanger through the holes in the top end of the trap (see ITG,
page ACP-2).
Trap Placement
• Follow the parameters for ACP listed in the Insect Trapping Guide under
Sections:Trap Types.www.cdfa.ca.gov/go/lTG.
•AH sites trapped must be GPS'd using Datum NAD83 in decimal degrees
to 6 decimal points (e.g.,34.423301,-119.825056).If there are more
September 2013
than 6 digits,truncate (cut off)the additional digits; DO NOT round up or
down.Record the unique trap number with the corresponding GPS
reading.New GPS points must be recorded for urban ACP traps when
they are relocated.The GPS coordinates must be written on the trap data
card.
Baiting Interval
• Not applicable.
Trap Relocation -Relocations should provide for moving the trap evenly
throughout its assigned area,with a minimum relocation distance of 500 feet.
•Non-infested counties with citrus production -Urban and rural residential
areas:
o Stand-alone -Relocate traps every eight weeks,adhering to the
minimum relocation distance of 500 feet,per the ITG.
o Piggybacked traps -Relocate traps when the other traps on the
property are relocated.
•When relocating,always use a new trap.Submit all traps to a qualified
screener or the CDFA screening facility for your district.GPS the new site
and document the new GPS coordinates on the trap card.
•Commercial trapping - do not relocate the trap unless the tree is removed
or maintaining the regular servicing interval is compromised.
Trap Replacement
•Replace traps monthly or with each relocation (as with Jackson trap
inserts).
•Change the trap with each relocation,every time a suspect is captured,or
when the trap becomes dirty or cluttered with insects or other debris
(i.e.,as necessary).
Screening of Traps
•IMPORTANT:All traps removed from the field must be screened before
being discarded.
o CDFA will maintain regional screening centers for this purpose.
Shipment costs for sending traps to a screening center will be
reimbursed by CDFA.
o Counties may instead elect to have a qualified staff member
perform the screening.
September 2013
o Consult with your district entomologist for the appropriate option.
Submitting Specimens for Identification
If an obvious ACP specimen is observed in the field:
•The entire trap containing the suspect insect(s)should be collected and
returned to the office for supervisory inspection. Before leaving the site,
replace the old trap with a new one.
•Immediately contact the district entomologist after trapping a suspect
insect.
•Submit the entire trap, leaving the suspect ACP on the trap, for
identification to the Plant Pest Diagnostics Laboratory in Sacramento as
efficiently and quickly as possible.If the suspect insect is alive on the
trap,place the trap in the freezer for at least one hour to kill the specimen.
Do not transport live specimens!
•All suspect specimens should be submitted along with Form 65-020,the
electronic version of the Pest and Damage Record (e-PDR).The website
for the e-PDR is http://phpps.cdfa.ca.gov.Persons submitting this form
will need a username and a password.
• Notifyyour district entomologist for all suspect specimens.Include the
e-PDR number in this communication.
September 2013
"Enter County Name"COUNTY DEPARTMENT OF AGRICULTURE
FY2014-15 Asian Citrus Payllid Trapping
MONTHLY INVOICE
Date:
sement Number:
Billing Period:
Staff Salaries
e,q Employee name,initials,or posilion it
1
2
3
4
5
6
7
8
9
10
Staff Benefits
e.q Employee name,initials, or position it
1
2
3
4
5
6
7
8
9
10
0 %Overhead (Not to exceed 25%)
Title
Title
B.SUPPLIES (Itemized such as:Trapping poles,office supplies,etc,.)
Description
a.
b.
c.
d.
C.SUBCONTRACTOR
1
2
D.TRANSPORTATION
LICENSE #OWNED BY (County and/or State)
HOURS
HOURLY RATE
w/o BENEFITS
October 201 <t
Total
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
SALARY SUBTOTAL:$0.00
BENEFIT BENEFIT
RATE %SALARY COST
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
0.0000%$0.00 $0.00
BENEFIT SUBTOTAL:$0.00
OVERHEAD
SALARIES BENEFITS COST'
$0.00 $0.00
TOTAL PERSONNEL COST:
$0.00
$0.00
Cost
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL SUPPLY COST:$0.00
HOURS HOURLY RATE
$0.00
$0,00
TOTAL SUBCONTRACTOR COST:
TOTAL
$0.00
$0.00
$0.00
MILEAGE PER
MONTH RATE*
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
0,00 $0,000 $0.00
0.00 $0,000 $0.00
0.00 $0,000 $0.00
STATE/COUNTY VEHICLE SUBTOTAL:$0.00
*Mileage rates:County vehicles =Not to exceed $0.56 per mile.Per federal audit guidelines,this rate cannot beexceeded.However if
your county's internal policy uses a lower rate,thatrate may be applied.'
State-owned vehicle =$0,285 per mile.
LICENSE #LEASED
TOTAL MONTHLY INVOICE FOR:
COMMENTS:
MILEAGE PER
LEASE RATE MONTH RATE"
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
$0.00 0.00 $0,285
LEASED VEHICLE SUBTOTAL:
TOTAL TRANSPORTATION COST:
"Enter County Name"County
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 I
State of California
Department of Food and Agriculture
Plant Health and Pest Prevention Services
Pest Detection/Emergency Projects
TRAPPING HOURS/YEAR WORKSHEET
Trap Type Jan Feb Mar Apr
County:
Fiscal Year:
TRAPPING SEASON
May Jun Jul Aug
Fresno
2014-2015/2015-2016
Sep Oct Nov Dec
ACP |20t5 |£015 ,|2015 1:2015.|'•2015 j 2015 |2015,|2015,[„20i5 |20.14.:j 2014 |2014 |
I I I I I I I I I I I I !
I I I I I I I I I I I I I
!I I I I I I !i I I I I
II I I I I I
I I I I I I I I I I I I I
I I I I I I I I I I I I I
I I I I I I I I I I I I I
I I I I I I I I I I I I I
||weekly servicings ||biweekly servicings |--'•'.:j monthly servicinqs
Trap Type # of traps X serv/year*=serv/year/trap
ACP 3100 X 12.00 =37,200
0 X =0
0 X =0
0 X =0
0 X =0
0 X =0
0 X =0
0 X =0
0 X =0
Total:37,200
NOTE: serv/year*. Insert figure from Servicings per Year sheet,66_223A.
TOTAL:37,200
(A)
5.12
(B)
7,265.63
(C)
x 11 (10%):7,992
(D)
A =Servicings/year/trap -calculated electronically.
B= Average ttof traps serviced per hour - figure entered byperson completing work sheet.
C =Hours/year -calculated electronically.
D=Hours/year plus 10%-calculated electronically.°D"representsthe billable hours for the trapper(s)inthe field andis applied
to the workplan inthe "Detection"section.In additionto the detection trapper hours, the workplans also cover non-detection
(supervisor,administrative,etc.)hours.
Rev.1/21/2011
Form 66„223
EXHIBIT B
BUDGET AND PAYMENT PROVISIONS
1.Invoicing and Payment
A.For services satisfactorily rendered,and upon receipt and approval of the invoices, the State agrees to compensate
the Recipient for actual allowable expenditures incurred in accordance with this Agreement and stated herein,
which is attached hereto and made a part of this Agreement.
Original invoices must include the Agreement Number,dates-of-service,type of work performed,and when
applicable,a breakdown of the costs of parts and materials,labor charges,and any other relevant information
required to ensure proper invoices are submitted for payment.
B.Unless stated in Exhibit A,Scope of Work, monthly invoices must be submitted within thirty (30)days after the end
of each month in which work under this Agreement was performed to the CDFA Agreement Manager.
C. A final invoice will be submitted for payment no more than thirty (30)days following the expiration date of this
Agreement,unless an alternate deadline is agreed to by the CDFA Agreement Manager.The invoice must be
clearly marked "Final Invoice"thus indicating that all payment obligations of the State under this Agreement have
ceased and that no further payments are due or outstanding.
2.Budget Contingency Clause
Iffunding for any fiscal year is reduced or deleted for purposes of this program,the State will have the option to either
cancel this Agreement with no liability occurring to the State,or offer to amend the Agreement to reflect the reduced
amount.
3.Prompt Payment Clause
Payment will be made in accordance with,and within the time specified in,California Government Code Title 1,
Division 3.6,Part 3,Chapter 4.5,commencing with Section 927 -The California Prompt Payment Act.
4.Allowable Line Item Shifts
The Recipient must obtain written approval from the CDFA Agreement Manager for any line-item shifts.
5.Allowable Expenses/Fiscal Documentation
A.The Recipient will comply with all applicable State and Federal regulations including, but not limited to, the Code of
Federal Regulations (7 CFR 3015,3016 and 3019)and allowable cost principles found in 2 CFR 220,225 and 230
or Federal Acquisition Regulation 48 CFR 31.2.
B.The Recipient will maintain adequate documentation for expenditures subject to this Agreement to permit the
determination of the allowability of expenditures reimbursed by the State under this Agreement.If CDFA cannot
determine expenditures are allowable under the terms of this Agreement because records are nonexistent or
inadequate according to generally accepted accounting principles,the CDFA may disallow the expenditure.
C. If domestic travel is a reimbursable expense,receipts must be maintained to support the claimed expenditures.
The maximum rates allowable are those established in Title 2,California Code of Regulations,Sections 599.619
and 599.630.
D. If international travel is a reimbursable expense,receipts must be maintained to support the claimed expenditures.
The maximum rates allowable are those established in a per diem supplement to Section 925,Department of State
Standardized Regulations.All international travel must comply with the "Fly America Act"U.S.C.Title 49 §40118,
government-financed air transportation.
E.The Recipient will maintain and have available,upon request by CDFA,all financial records and documentation
pertaining to this Agreement.These records and documentation will be kept for three (3)years after completion of
the Agreement period or until final resolution of any performance/compliance review concerns or litigation claims.
6.Budget
For a detailed budget for all work to be performed under the Scope of Work,see attached Budget.
FRESNO COUNTY DEPARTMENT OF AGRICULTURE
FY2014-15 Asian Citrus Psyllid Financial Plan (Octubei i,r'OI4 June 30,°015)
Urban (Stand alona)Trapping
A.PERSONNEL
1, STAFF -Detection Trappers
Employee Name
1 Agricultural Field Aide
2 Agricultural Field Aide
3 Agricultural Field Aide
4 Agricultural Field Aide
2. SALARIES -Detection Trappers
1 Agricultural Field Aide
2 Agricultural Field Aide
3 Agricultural Field Aide
4 Agricultural Field Aide
3.BENEFITS-Detection Trappers
1 Agricultural Field Aide
2 Agricultural Field Aide
3 Agricultural Field Aide
4 Agricultural Field Aide
4.STAFF -Non-Detection
Employee Name
1 Entomologist
2 Agricultural Standards Specialist III
3 Office Assistant
4 Deputy Agricultural Commissioner
5.SALARIES-Non-Detection Staff
1 Entomologist
2 Agricultural Standards Specialist III
3 Office Assistant
4 Deputy Agricultural Commissioner
6.BENEFITS -Non-Detection Staff
1 Entomologist
2 Agricultural Standards Specialist III
3 Office Assistant
4 Deputy Agricultural Commissioner
25 %Overhead (Not to exceed 25%)
TOTAL
OURS/WORK
DAY DAYS
8.00 186.00
8.00 186.00
8.00 186.00
8.00 186.00
HOURS
1488
1488
1488
1488
HOURLY RATE
w/o BENEFITS HOURS SALARY
$10,425 1488 $15,512.00
$10,425 1488 $15,512.00
$10,425 1488 $15,512.00
$10,425 1488 $15,512.00
Subtotal:$62,048.00
BENEFIT BENEFIT
RATE(%)SALARY COST
108.0096%$15,512.00 $16,754.00
108.0096%$15,512.00 $16,754.00
108.0096%$15,512.00 $16,754.00
108.0096%$15,512.00 $16,754.00
Subtotal:$67,016.00
DETECTION STAFF SUBTOTAL:$129,064.00
HOURS/WORK
DAY DAYS HOURS
2.00 186.00 372
3.00 186.00 558
0.10 186.00 19
0.40 186.00 74
HOURLY RATE
w/o BENEFITS HOURS SALARY
$39.09
$33.41
$15.09
$43.38
372
558
19
74
$14,541.00
$18,643.00
$287.00
$3,210.00
BENEFIT
RATE (%)
Subtotal:
SALARY
$36,681.00
BENEFIT
COST
76.2000%
83.9000%
96.4000%
79.8000%
$14,541.00
$18,643.00
$287.00
$3,210.00
$11,080.00
$15,641.00
$277.00
$2,562.00
Subtotal:$29,560.00
NON-DETECTION STAFF SUBTOTAL:
SALARIES BENEFITS
$66,241.00
OVERHEAD
COST
$98,729.00 $96,576.00 $48,826.00
TOTAL PERSONNEL COST :$244,131.00
B.SUPPLIES (Itemized,such as: trappingpoles, officesupplies,etc.,)
Description
a. Trapping Supplies
b.Computer Lease
c.Cell Phones
C.VEHICLE OPERATIONS
TOTAL SUPPLY COST;
Cost
$2,250.00
$1,548.00
$150.00
$3,948.00
COUNTY
VEHICLES
NO.OF
USAGE
MONTHS
MILEAGE
PER
MONTH
COST
PER
MILE"COST
4 9 1300 $0,560 $26,208.00
STATE
VEHICLES
NO,OF
USAGE
MONTHS
MILEAGE
PER
MONTH
COST
PER
MILE"COST
0 0 0 $0,285 $0.00
NO.OF
LEASED
VEHICLES
COST PER
MONTH
NO.OF
USAGE
MONTHS
MILEAGE
PER
MONTH
COST
PER
MILE'COST
0 0 0 $0,285 $0.00
VEHICLE COST TOTAL:$26,208.00"Per federal audit guidelines,this rate cannot be exceeded.However,if your county's internal policy uses a lower rate,that rate may be applied.
Note -Mileage per Month is the projected average mileage per month for all the vehicles in that category.
FRESNO"FY2014-15 ACP Trapping Total Cost: $274,287.00 |
COMMENTS:
FRESNO COUNTY DEPARTiVlENT OF AGRICULTURE
FY 2015-16 Asian Citrus Psyllid Financial Plan (July I,2015 Soptombei 3u,2015)
Urb'Sfv^Sianti alorte)Trapping
A,PERSONNEL
1. STAFF -Detection Trappers
Employee Name
1 Agricultural Field Aide #1
.2 Agricultural Field Aide 1/2
3 Agricultural Field Aide (13
4 AgriculturalField Aide 114
2.SALARIES -Detection Trappers
1 Agricultural Field Aide in
2 AgriculturalField Aide 1(2
3 Agriculturai Field Aide 113
4 Agricultural Field Aide (14
3.BENEFITS -Detection Trappers
1 Agricultural Field Aide #1
2 Agricultural Field Aide H2
3 Agricultural Field Aide 1)3
4 Agricultural Field Aide If4
4.STAFF -Non-Detection
Employee Name
1 Entomologist
2 Agricultural Standards Specialist III
3 Office Assistant
4 Deputy Agricultural Commissioner
5.SALARIES -Non-Detection Staff
1 Entomologist
2 Agricultural Standards Specialist III
3 Office Assistant
4 Deputy Agricultural Commissioner
6.BENEFITS -Non-Detection Staff
1 Entomologist
2 Agricultural Standards Specialist III
3 Office Assistant
4 Deputy Agricultural Commissioner
25 %Overhead (Not to exceed 25%)
HOURS/WORK
DAY DAYS
8.00 64.00
8.00 64.00
8.00 64.00
8.00 64.00
HOURLY RATE
w/o BENEFITS HOURS
HOURS
512
512
512
512
SALARY
$10.75 512 $5,504.00
$10.75 512 $5,504.00
$10.75 512 $5,504.00
$10.75 512 $5,504,00
Subtotal:$22,016.00
BENEFIT BENEFIT
RATE(%)SALARY COST
104.7442%$5,504.00 $5,765.00
104.7442%$5,504.00 $5,765.00
104.7442%$5,504.00 $5,765.00
104.7442%$5,504.00 $5,765.00
Subtotal:$23,060.00
DETECTION STAFF SUBTOTAL:$45,076,00
HOURS/WORK
DAY DAYS HOURS
2.00 64.00 128
3.00 64.00 192
0.10 64.00 6
0.40 64.00 26
HOURLY RATE
w/o BENEFITS HOURS SALARY
$39.09
$33.41
$15.09
$43.38
128
192
6
26
$5,004.00
$6,415.00
$91.00
$1,128.00
BENEFIT
RATE (%)
Subtotal:
SALARY
$12,638.00
BENEFIT
COST
76.2000%
83.9000%
96.4000%
79.8000%
$5,004.00
$6,415.00
$91.00
$1,128.00
$3,813.00
$5,382.00
$88.00
$900.00
Subtotal:$10,183.00
NON-DETECTION STAFF SUBTOTAL:$22,821.00
SALARIES BENEFITS
OVERHEAD
COST
$34,654.00 $33,243.00 $16,974.00
TOTAL PERSONNEL COST :$84,871.00
B. SUPPLIES(Itemized, such as: trapping poles, office supplies,etc.,)
Description
a.Trapping Supplies
b.Computer Lease
c.Ceil Phones
C.VEHICLE OPERATIONS
NO.OF
LEASED
VEHICLES
COUNTY
VEHICLES
STATE
VEHICLES
COST PER
MONTH
0
NO.OF
USAGE
MONTHS
NO.OF
USAGE
MONTHS
0
NO.OF
USAGE
MONTHS
TOTAL SUPPLY COST:
MILEAGE
PER
MONTH
1300
MILEAGE
PER
MONTH
MILEAGE
PER
MONTH
0
COST
PER
MILE*
$0,560
COST
PER
MILE*
$0,285
COST
PER
MILE*
$0,285
VEHICLE COST TOTAL:
"Per federal audit guidelines,this rate cannot be exceeded.However,if your county's internal policy usesa lower rate,that rate may be applied.
Note -Mileage per Month is the projected average mileageper month for all the vehicles inthat category.
FRESNO FY 2015-16 ACP Trapping Total Cost:
COMMENTS:
Cost
$750.00
$516.00
$50.00
$1,316.00
COST
$8,736.00
COST
$0.00
COST
$0.00
$8,736.00
$94,923.00
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1.Approval
This Agreement is of no force or effect until signed by both parties. The Recipient may not invoice for work performed
priorto the commencement date or completed after the termination date of this Agreement.
2.Assignment
This Agreement is not assignable by the Recipient, either in whole or in part, without the consent of the CDFA,in the
form of a form of writing.
3.Indemnification
The Recipient agrees to indemnify,defend and save harmless the State,its officers,agents and employees from any
and all claims and losses accruing or resulting to any and all contractors,subcontractors,suppliers,laborers,and any
other person,firm or corporation furnishing or supplying work services,materials,or supplies in connection with the
performance of this Agreement,and from any and all claims and losses accruing or resulting to any person,firm or
corporation who may be injured or damaged by Recipient in the performance of this Agreement.
4.Disputes
The Recipient will continue with the responsibilities under this Agreement during any dispute.In the event of a dispute,
the Recipient will filea "Notice of Dispute" withthe CDFAwithinten (10)days of discovery of the problem. The Noticeof
Dispute will contain the Agreement number.Within ten (10)days of receipt of the Notice of Dispute, the Agency
Secretary,or Designee,will meet withthe Recipient, CDFA Program Management,and Federal Funds Management for
the purpose of resolving the dispute.The decision of the Agency Secretary or Designee will be final. In the event of a
dispute,the language contained within this Agreement will prevail.
5.Potential Contractors
The Recipient must obtain prior approval from the CDFAAgreement Manager before hiring contractors, consultants or
both.Recipient must follow their organization's written procurement policy and in the absence of a written policy,the
organization must conduct a competitive bid process.All contractors must have the proper licenses/certificates required
in their respective disciplines.
If the Recipient contracts for a portion of the work required by this Agreement,nothing contained in this Agreement or
otherwise,will create any contractual relation between the State and any contractors,and no contract will relieve the
Recipientoftheir responsibilitiesand obligations hereunder. The Recipient agrees to be as fully responsible to the State
for the acts and omissions of its contractors and of persons either directly or indirectly employed by any of them as it is
for the acts and omissions of persons directly employed by the Recipient. The Recipient's obligation to pay its
contractors is an independent obligation from the State's obligationto make payments to the Recipient. As a result, the
State will have no obligation to pay or to enforce the payment of any moneys to any contractor.
6.Independent Recipient/Contractor
The Recipient,and the agents and employees of Recipient,in the performance of this Agreement,will act in an
independent capacity and not as officers or employees or agents ofthe State.
7.Non-Discrimination Clause
During the performance of this Agreement,Recipient and its contractors will not unlawfully discriminate,harass,or allow
harassment against any employee or applicant foremployment because of sex,sexual orientation, race, color, ancestry,
religious creed,national origin,physical disability,mental disability,medical condition,age,marital status, and denial of
family care leave.
The Recipients and contractors will insure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment.Recipient and contractors will comply with the
provisions of the Fair Employment and Housing Act (Gov.Code §12990 (a-f) et seq.)and the applicable regulations
promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of
the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f),set forth in
Chapter 5 of Division 4 of Title 2 of the California Code of Regulations,are incorporated into this Agreement by
reference and made a part hereof as if set forth in full.Recipient and its contractors will give written notice of their
obligations under this clause to labor organizations withwhich they have a collective bargaining unit or other Agreement.
The Recipient will include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform
work under this Agreement.
8.Governing Law
This Agreement is governed by and will be interpreted in accordance with all applicable Federal and State laws.
9.Unenforceable Provision
In the event that any provision of this Agreement is unenforceable or held to be unenforceable,then the parties agree
that all other provisions of this Agreement have force and effect and will not be affected thereby.
10.Excise Tax
The State of California is exempt from Federal excise taxes and no payment will be made for any taxes levied on
employees'wages.The State will pay for any applicable State of California or local sales or use taxes on the services
rendered or equipment or parts supplied pursuant to this Agreement.California may pay any applicable sales and use
tax imposed by another State.
11.Right to Terminate
CDFA reserves the right to terminate this Agreement subject to thirty (30)days written notice to the Recipient. The
Recipient may submit a written request to terminate this Agreement only if CDFA substantially fails to perform its
responsibilities as provided herein.However,the Agreement can be immediately terminated for cause.
12.Termination for Cause
The State may terminate this Agreement and be relieved of any payments should the Recipient fail to perform the
requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the
State may proceed with the work in any manner deemed necessary by the State.All costs to the State will be deducted
from any sum due the Recipient under this Agreement and the balance,if any,will be paid to the Recipient upon
completion of the work.
13.Reporting Requirements
The Recipient agrees to complete all reporting requirements listed in Exhibit A,Scope of Work.
14.Publicity and Acknowledgement
The Recipient agrees that it will acknowledge CDFA's support whenever projects funded, in whole or in part, by this
Agreement are publicized in any news media,brochures,or other type of promotional material.
15.Amendments
Changes to Exhibit A,Scope of Work,Exhibit B,Budget,or the Agreement term, must be requested in writing to the
CDFA Agreement Manager via letter, fax or email no later than thirty (30) days prior to the requested implementation
date. CDFA Agreement Manager will respond in writing via letter, fax or email as to whether the proposed changes are
accepted.Any changes to the Scope of Work,Budget, or Agreement term must be approved in writing by CDFA prior to
implementation Ifapproved by CDFA,the agreed upon changes will be made and become part ofthis Agreement.
16.Plant Protection Act Memorandum of Understanding
The County agrees to abide by Articles3 through 13 of the Memorandum of Understanding (MOU)agreed to between
the California Department of Food and Agriculture (CDFA)and the United States Department of Agriculture (USDA),
Animal and Plant Health Inspections Services Plant Protection and Quarantine executed on October 7, 2014. The
Articles in the MOU provide for cooperation,of the parties involved in plant protection and quarantine programs and
activities directed at plant pests and noxious weeds of mutual concern to the USDAand California.The Articlesoutline
authorities,codes and sections under which cooperation will be met, including data sharing responsibilities,limitations
and confidentiality under Section 1619 of the Food, Conservation, and Energy Act of 2008 (Section 1619 was codified
into law 7 USC §8791).
EXHIBIT D
FEDERAL TERMS AND CONDITIONS
The Recipient will comply with all applicable requirements of all Federal laws, executive orders,regulations,and
policies governing this program, including 7 CFR Part 1291 and as follows:
1.Civil Rights
The Recipient will comply with civil rights standards which may be prescribed pursuant to the following:
A.Civil Rights Act, 42 USC 2000,as implemented at 28 CFR Part 42;
B. Age Discrimination Act, 42 USC 6101,as implemented at 45 CFR Part 90;
C. Age Discrimination in Employment Act,29 USC621, as implemented at 29 CFR Part 1625;
D. Title IXof the Education Amendments of 1972,20 USC 1681,as implemented at 45 CFR Part 86;
E.Section 504 of the Rehabilitation Act, 29 USC 791,as implemented at 28 CFR Part 41;
F.Executive Order 11246;and
G.Americans with Disabilities Act,Public Law (P.L.)101-366.
2.Labor Standards
The Recipient will comply with labor standards which may be prescribed pursuant to the following:
A.Fair Labor Standards Act, 29 USC 207,as implemented at 29 CFR Part 500899;
B. Davis-Bacon Act,40 USC 3141-3148, as implemented at 29 CFR Parts 1,3,5,and 7; and
C. Contract Work Hours and SafetyStandards Act,40 USC 327,as implemented at 29 CFR Part5,1926.
3.Environmental Standards
The Recipient will comply with environmental standards which maybe prescribed pursuanttothe following:
A.Institution of environmental quality control measures under the National Environmental Policy Actof 1969 (P.L.
91-190)and Executive Order (EO)11514;
B.Notification of violating facilities pursuant to EO 11738;
C.Protection of wetlands pursuant to EO 11990;
D.Evaluation of flood hazards infloodplains in accordance with EO 11988;
E.Assurance of project consistency with the approved State management program developed under the Coastal
Zone Management Actof 1972 (16 U.S.C. §§1451 et seq.);
F.Conformity of Federal actions toState (Clean Air)Implementation Plans under Section 176(c)of the Clean Air
Act of 1955,as amended (42 U.S.C.§§7401 et seq.);
G.Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended
(P.L.93-523);and,
H.Protection ofendangered species underthe Endangered Species Act of 1973,as amended (P.L,93-205).
4.Single Audit Act Amendments of 1996
The Recipient will comply with single audit act requirements which may be prescribed pursuant tothe following:
A.Audit Act Amendments of 1996 and OMB Circular No.A-133,"Audits of States,Local Governments,and Non
profit Organizations."
5.Drug-Free Environment
The Recipient will comply with drug-free environment standards which may be prescribed pursuant tothe following:
A.§5151-5610 ofthe Drug-Free Workplace Act of 1988,as implemented by7 CFR Part 3017,Subpart F,Section
3017.600,Purpose.
6.Lobbying Restrictions
The Recipient will comply with lobbying restriction standards which may be prescribed pursuant tothe following:
A.Limitations on Useof Appropriated Funds to Influence Certain Federal Contracting and Financial Transactions,
31 USC 1352,as implemented at 7 CFR Part 3018.
7.Intergovernmental Review
The Recipient will comply with intergovernmental review standards which may be prescribed pursuant to the
following:
A.Executive Order 12372,as implemented at 7 CFR part 3015,subpart V;and
B.The Intergovernmental Cooperation Act of 1968,31 USC 6501.
8.Confidentiality
The Recipient will comply with confidentiality standards which may be prescribed pursuant to the following:
A.Freedom of Information Act, 5 USC 552,as implemented at 7 CFR Part 3016;and
B. Privacy Act, 5 USC 552a.
9.Conservation in Procurement
The Recipient will comply with procurement standards which may be prescribed pursuant to the following:
A.Resource Conservation and Recovery Act, 42 USC 6962 and Executive Order 12873,as implemented at 40
CFR Part 247.
10.Debarment Suspension.Criminal or Civil Convictions
The Recipient and its principals will comply with debarment and suspension standards which may be prescribed
pursuant to the following:
A.Executive Order 12549,as implemented at Debarment and Suspension,7 CFR Part 3017, Section 3017.510,
Participants'responsibilities.
The Recipient will further agree to provide immediate written notice to CDFA if at any time it learns that this
certification was erroneous when made or has become erroneous by reason of changed circumstances;and will
require recipients of lower-tier covered transactions under this Agreement to similarly certify (Executive Order
12549,as implemented by 7 CFR Part 3017,Section 3017.510,Participants'responsibilities).
11.Crimes and Prohibited Activities
The Recipient will comply with crimes and prohibited activities standards which may be prescribed pursuant to the
following:
A. Anti-Kickback (Copeland)Act,as implemented at 29 CFR Part 3.1;
B.False Claims Act, 31 USC 3729;and
C. Program Fraud Civil Remedies Act,31 USC 3801-3812.
12.Biosafety in Laboratories
The Recipient will comply with laboratory biosafety standards which may be prescribed pursuant to the following:
A.Biosafety in Microbiological and Biomedical Laboratories,published jointly bythe Centers for Disease Control
and the National Institutes of Health.
13.Conflicts of Interest
The Recipient will comply with conflict of interest standards whichmay be prescribed pursuant to the following:
A.Agency implementations, i.e., 45 CFR Part 94; and OMB Circular A-21.
14.Patents and Copyrights
The Recipient will comply with patent and copyright standards which may be prescribed pursuant tothe following:
A.Patent Rights in Inventions Made with FederalAssistance, 35 USC 202-204,as implemented at 37CFRPart
401.
The Recipient agrees that CDFA and the United States Department of Agriculture (USDA)will have the right to use
any copyrighted material or trademarks developed under this Agreement without royalty and may do so in
cooperation with other public agencies.
The Recipient agrees that the results of this project may be published by USDA,CDFA or by appropriate
contractors or cooperators as mutually agreed.
15.Care and Use of Laboratory Animals
The Recipient will comply with the care and use of laboratory animal standards which may be prescribed pursuant
to the following:
A.AnimalWelfare Act, 7 USC 2131,as implemented at 9 CFR Sub Chapter A,Parts 1-4.
16.Seat Belt Use
The Recipient will comply with seat beltuse standards which maybe prescribed pursuanttothe following:
A.Highway SafetyActof 1966 as amended (23 USC 402-03);
B.Government Organization and EmployeesActas amended (5 USC 7902(c));
C.Occupational Safety and HealthActof 1970as amended (29 USC668); and
D.IncreasingSeat BeltUse in the United States (Executive Order 13043).
17.All Other Federal Laws
The Recipient will comply with all applicable requirements of all other Federal laws,executive orders,regulations,
and policiesgoverning this program,including 7 CFR Part 1291.
REVIEWED AND RECOMMENDED
FOR APPROVAL:
Department Head's Signature
Les Wright C/
Agricultural Commissioner/Sealer
FOR ACCOUNTING INFORMATION ONLY:
Org:40101001
Account:4375
Fund:0001
Program:0
Subclass:10000
CONTRACT NAME:Asian Citrus Psyllid
CONTRACT NUMBER:14-0513-SF
APPROVED AS TO LEGAL FORM:
Daniel C.Cederborg,County Counsel
/)/>
L
//DeputyCounty Courfsel
APPROVED AS TO ACCOUNTING FORM:
By:
Vicki Crow,C.P.A.
Auditor-Controller/Treasurer-Tax Collector
O^C <L~
^