HomeMy WebLinkAbout32002AGREEMENT NO. 15-056
AGBEEMENI 1
2 This Agreement is made and entered into this 10th day of February 2015, by and
3 between the COUNTY OF FRESNO, a Political Subdivision ofthe State of California, hereinafter
4 referred to as "COUNTY", and Turning Point of Central California, Inc., a California Private Non-
S Profrt Organization, whose address is 615 South Atwood Street, Visalia, CA 93277, hereinafter
6 referred to as "CONTRACTOR".
7 WITNESSETH;
8 WHEREAS, COUNTY, through its Department of Social Services (DSS) has received grant
9 funding from the United States Department of Housing and Urban Development (HUD) to administer
10 and implement the Emergency Solutions Grant (ESG), in accordance with the provision of24 CRF
11 Part 576 (as now in effect and as may be amended from time to time) and the laws of the State of
12 Califomi~ and
13 WHEREAS, the COUNlY has a significant population ofhomeless people who are in need of
14 emergency homeless assistance activities; and
15 WHEREAS, CONTRACTOR is willing to support the Fresno Madera Continuum of Care
16 (FMCoC) partners and clients, is able to provide said emergency homeless assistance, and related
17 supportive services to residents of Fresno County defined by HUD to be homeless; and
18 WHEREAS, FMCoC has recommended CONTRACTOR to provide emergency shelter
19 services.
20 NOW, THEREFORE, in consideration oftheir mutual covenants and conditions, the parties
21 hereto agree as follows:
22 1. SERVJCES
2 3 CONTRACTOR shall be held responsible for all services as set forth in Exhibit A,
2 4 "Summary of Services .. , attached hereto and by this reference incorporated herein and made part of
2 5 this Agreement.
26 2. TJBM
27 This Agreement shall become effective on the lOth day of February, 2015 and shall
28 terminate on the 30th day of June, 2015. This Agreement may be extended for two (2) subsequent
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COUN1Y OP PRESNO
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1 twelve (12) month periods upon the same terms and conditions herein set forth.
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3. TERMINATION
A. Non-Allocation of Funds-The terms ofthis Agreement, and the services to be
4 provided thereunder, are contingent on the approval of funds by the appropriating government agency.
5 Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
6 terminated at any time by giving CONTRACTOR thirty (30) days advance written notice.
7 B. Breach of Contract -COUNTY may immediately suspend or terminate this
8 Agreement in whole or in part, where in the determination of COUNTY there is:
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An illegal or improper use of funds;
A failure to comply with any term of this Agreement;
A substantially incorrect or incomplete report submitted to COUNTY;
Improperly performed service.
13 In no event shall any payment by COUNTY constitute a waiver by COUNTY of
14 any breach of this Agreement or any default which may then exist on the part of CONTRACTOR.
15 Neither shall such payment impair or prejudice any remedy available to COUNTY with respect to the
16 breach or default. COUNTY shall have the right to demand of CONTRACTOR the repayment to
17 COUNTY of any funds disbursed to CONTRACTOR under this Agreement, which in the judgment of
18 COUNTY were not expended in accordance with the terms of this Agreement. CONTRACTOR shall
19 promptly refund any such funds upon demand or, at COUNTY's option, such repayment shall be
2 0 deducted from future payments owing to CONTRACTOR under this Agreement.
21 c. Without Cause -Under circumstances other than those set forth above, this
2 2 Agreement may be terminated by CONTRACTOR or COUNTY or COUNTY's DSS Director, or
2 3 designee, upon the giving of thirty (30) days advance written notice of an intention to terminate the
2 4 Agreement.
25 4. COMPENSATION
2 6 For actual services provided as identified in the terms and conditions of this Agreement,
2 7 including Exhibit B, COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
2 8 compensation in accordance with Exhibit B, "Budget," attached here to and by this reference
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1 incorporated herein. Mandated travel shall be reimbursed based on actual expenditures and mileage
2 reimbursement shall be at CONTRACTOR's adopted rate per mile, not to exceed the IRS published
3 rate. CONTRACTOR agrees to limit administrative cost to a maximum of 15% ofthe total program
4 budget and to limit employee benefits to a maximum of20% of total salaries for those employees
5 working under this Agreement during the term of this Agreement. CONTRACTOR must match
6 contract amount dollar for dollar as required in 24 CFR 576.201 Payment shall be made upon
7 certification or other proof satisfactory to COUNTY's DSS that services have actually been performed
8 by CONTRACTOR as specified in this Agreement.
9 For the period of February 10,2015 through June 30,2015 ofthis Agreement, in no
10 event shall services performed be in excess of Fifty Three Thousand Three Hundred Fifty Two and
11 No/100 Dollars ($53,352.00). For each subsequent twelve (12) month period of this Agreement, in no
12 event shall services be in excess of One Hundred Six Thousand Seven Hundred and Four and No/100
13 Dollars ($106,704.00). The cumulative total ofthis Agreement shall not be in excess ofTwo Hundred
14 Sixty Six Thousand Seven Hundred and Sixty and No/1 00 Dollars ($266, 760.00). It is understood that
15 all expenses incidental to CONTRACTOR's performance of services under this Agreement shall be
16 borne by CONTRACTOR.
17 Except as provided below regarding State payment delays, payments by COUNTY shall
18 be in arrears, for services provided during the preceding month, within forty-five (45) days after
19 receipt, verification and approval of CONTRACTOR's invoices by COUNTY's DSS. If
2 0 CONTRACTOR should fail to comply with any provision of this Agreement, COUNTY shall be
21 relieved of its obligation for further compensation. All final claims and I or any final budget
2 2 modification requests shall be submitted by CONTRACTOR within sixty (60) days following the final
2 3 month of service for which payment is claimed. No action shall be taken by COUNTY on claims
2 4 submitted beyond the sixty ( 60) day closeout period. Any compensation which is not expended by
2 5 CONTRACTOR pursuant to the terms and conditions of this Agreement shall automatically revert to
26 COUNTY.
2 7 The services provided by CONTRACTOR under this Agreement are funded in whole or
2 8 in part by the State of California. In the event that funding for these services is delayed by the State
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1 Controller, COUNTY may defer payment to CONTRACTOR. The amount of the deferred payment
2 shall not exceed the amount of funding delayed by the State Controller to COUNTY. The period of
3 time of the deferral by COUNTY shall not exceed the period of time of the State Controller's delay of
4 payment to COUNTY plus forty-five (45) days.
5 5. INVOICING
6 CONTRACTOR shall invoice COUNTY in arrears by the tenth ( 1 01h) of each month for
7 actual expenses incurred and services rendered in the previous month to:
8 DSSinvoices@co.fresno.ca.us. The Monthly Activity Report (MAR) shall accompany the invoice,
9 reflecting services supported by the invoiced expenditures and be in a form and in such detail as
10 acceptable to COUNTY's DSS. Invoices shall include all corresponding documentation submitted
11 and identified by line item, as identified in Exhibit B. Supporting documentation shall include but is
12 not limited to receipts, invoices received and documented administrative/overhead costs. No
13 reimbursement for services shall be made until invoices, reports and outcomes are received, reviewed
14 and approved by COUNTY's DSS.
15 At the discretion of COUNTY's DSS Director or designee, if an invoice is incorrect or is
16 otherwise not in proper form or substance, COUNTY's DSS Director or designee shall have the right
17 to withhold payment as to only that portion of the invoice that is incorrect or improper after five (5)
18 days prior notice to CONTRACTOR. CONTRACTOR agrees to continue to provide services for a
19 period of ninety (90) days after notification of an incorrect or improper invoice. If after the ninety (90)
2 0 day period, the invoice(s) is still not corrected to COUNTY's DSS satisfaction, COUNTY's DSS
21 Director or designee may elect to terminate this Agreement, pursuant to the termination provisions
22 stated in Section Three (3) ofthis Agreement. In addition, for invoices received ninety (90) days after
2 3 the expiration of each term of this Agreement or termination ofthis Agreement, at the discretion of
2 4 COUNTY's DSS Director or designee, COUNTY's DSS shall have the right to deny payment of any
2 5 additional invoices received.
26 6. INDEPENDENT CONTRACTOR
2 7 In performance of the work, duties, and obligations assumed by CONTRACTOR under
2 8 this Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of
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1 CONTRACTOR's officers, agents, and employees will at all times be acting and performing as an
2 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
3 employee, joint venturer, partner, or associate of COUNTY. Furthermore, COUNTY shall have no
4 right to control or supervise or direct the manner or method by which CONTRACTOR shall perform
5 its work and function. However, COUNTY shall retain the right to administer this Agreement so as to
6 verify that CONTRACTOR is performing its obligations in accordance with the terms and conditions
7 thereof. CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
8 rules and regulations, if any, of governmental authorities having jurisdiction over matters which are
9 directly or indirectly the subject of this Agreement.
10 Because of its status as an independent contractor, CONTRACTOR shall have
11 absolutely no right to employment rights and benefits available to COUNTY employees.
12 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its employees
13 all legally-required employee benefits. In addition, CONTRACTOR shall be solely responsible and
14 save COUNTY harmless from all matters relating to payment of CONTRACTOR's employees,
15 including compliance with Social Security, withholding, and all other regulations governing such
16 matters. It is acknowledged that during the term of this Agreement, CONTRACTOR may be
17 providing services to others unrelated to COUNTY or to this Agreement.
7. MODIFICATION 18
19 A. Any matters of this Agreement may be modified from time to time by the written
2 0 consent of all the parties without, in any way, affecting the remainder.
21 B. Notwithstanding the above, changes to line items in the budget, attached hereto
2 2 as Exhibit B, in an amount not to exceed I 0% ofthe total maximum compensation as identified in
23 Section Four (4) ofthis Agreement, may be made with the written approval ofCOUNTY's DSS
2 4 Director or designee and CONTRACTOR. Budget line item changes shall not result in any change to
2 5 the maximum compensation amount payable to CONTRACTOR, as stated herein.
26 c. CONTRACTOR hereby agrees that changes to the compensation under this
2 7 Agreement may be necessitated by a reduction in funding from State and/or Federal sources.
2 8 COUNTY's DSS Director or designee may modify the maximum compensation depending on State
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1 and Federal funding availability, as stated in Section Four (4) in this Agreement. CONTRACTOR
2 further understands that this Agreement is subject to any restrictions, limitations or enactments of all
3 legislative bodies which affect the provisions, term or funding of this Agreement in any manner.
4 8. NON-ASSIGNMENT
5 Neither party shall assign, transfer or subcontract this Agreement nor their rights or
6 duties under this Agreement without the prior written consent of the other party.
7 9. HOLD-HARMLESS
8 CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY's request,
9 defend COUNTY, its officers, agents and employees from any and all costs and expenses, including
1 0 attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to
11 COUNTY in connection with the performance, or failure to perform, by CONTRACTOR, its officers,
12 agents or employees under this Agreement, and from any and all costs and expenses, including
13 attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to any
14 person, firm or corporation who may be injured or damaged by the performance, or failure to perform,
15 of CONTRACTOR, its officers, agents or employees under this Agreement. In addition,
16 CONTRACTOR agrees to indemnify COUNTY for Federal, State of California and/or local audit
17 exceptions resulting from noncompliance herein on the part of the CONTRACTOR.
18 10. INSURANCE
19 Without limiting COUNTY's right to obtain indemnification from CONTRACTOR or
2 0 any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect the
21 following insurance policies throughout the term ofthis Agreement:
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A. Commercial General Liability
Commercial General Liability Insurance with limits of not less than One Million
Dollars ($1,000,000) per occurrence and an annual aggregate ofTwo Million
Dollars ($2,000,000). This policy shall be issued on a per occurrence basis.
COUNTY may require specific coverage including completed operations,
product liability, contractual liability, Explosion, Collapse, and Underground
(XCU), fire legal liability or any other liability insurance deemed necessary
because of the nature of the Agreement.
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D.
Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of
not less than Two Hundred Fifty Thousand Dollars ($250,000) per person, Five
Hundred Thousand Dollars ($500,000) per accident and for property damages of
not less than Fifty Thousand Dollars ($50,000), or such coverage with a
combined single limit of Five Hundred Thousand Dollars ($500,000). Coverage
should include owned and non-owned vehicles used in connection with this
Agreement.
Professional Liability
If CONTRACTOR employs licensed professional staff(e.g. Ph.D., R.N.,
L.C.S.W., M.F.C.T.) in providing services, Professional Liability Insurance with
limits of not less than One Million Dollars ($1 ,000,000) per occurrence, Three
Million Dollars ($3,000,000) annual aggregate.
Worker's Compensation
A policy of Worker's Compensation Insurance as may be required by the
California Labor Code.
14 CONTRACTOR shall obtain endorsements to the Commercial General Liability
15 insurance naming the County of Fresno, its officers, agents, and employees, individually and
16 collectively, as additional insured, but only insofar as the operations under this Agreement are
17 concerned. Such coverage for additional insured shall apply as primary insurance and any other
18 insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be
19 excess only and not contributing with insurance provided under CONTRACTOR's policies herein.
2 0 This insurance shall not be cancelled or changed without a minimum ofthirty (30) days advance
21 written notice given to COUNTY.
2 2 Within thirty (30) days from the date CONTRACTOR signs this Agreement,
2 3 CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all of
2 4 the foregoing policies, as required herein, to the County of Fresno, DSS, PO BOX 1912, Fresno,
2 5 California, 93 718-1912, Attention: Contracts, stating that such insurance coverages have been
2 6 obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be
2 7 responsible for any premiums on the policies; that such Commercial General Liability insurance
2 8 names the County of Fresno, its officers, agents and employees, individually and collectively, as
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1 additional insured, but only insofar as the operations under this Agreement are concerned; that such
2 coverage for additional insured shall apply as primary insurance and any other insurance, or self-
3 insurance, maintained by COUNTY, its officers, agents and employees, shall be excess only and not
4 contributing with insurance provided under CONTRACTOR's policies herein; and that this insurance
5 shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given
6 toCOUNTY.
7 In the event CONTRACTOR fails to keep in effect at all times insurance coverage as
8 herein provided, COUNTY may, in addition to other remedies it may have, suspend or terminate this
9 Agreement upon the occurrence of such event.
10 All policies shall be with admitted insurers licensed to do business in the State of
11 California. Insurance purchased shall be from companies possessing a current A.M. Best, Inc. rating
12 of A FSC VII or better.
13 11. CONFIDENTIALITY
14 All services performed by CONTRACTOR under this Agreement shall be in strict
15 conformance with all applicable Federal, State of California and/or local laws and regulations relating
16 to confidentiality.
17 12. NON-DISCRIMINATION
18 During the performance of this Agreement CONTRACTOR shall not unlawfully
19 discriminate against any employee or applicant for employment, or recipient of services, because of
2 0 ethnic group identification, gender, gender identity, gender expression, sexual orientation, color,
21 physical disability, mental disability, medical condition, national origin, race, ancestry, marital status,
22 religion, or religious creed, pursuant to all applicable State of California and Federal statutes and
2 3 regulations.
24 13. CONFLICT OF INTEREST
25 No officer, agent, or employee ofCOUNTY who exercises any function or
2 6 responsibility for planning and carrying out the services provided under this Agreement shall have any
2 7 direct or indirect personal financial interest in this Agreement. No officer, agent, or employee of
2 8 COUNTY who exercises any function or responsibility for planning and carrying out the services
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1 provided under this Agreement shall have any direct or indirect personal financial interest in this
2 Agreement. In addition, no employee of COUNTY shall be employed by CONTRACTOR to fulfill
3 any contractual obligations with COUNTY. CONTRACTOR shall also comply with all Federal, State
4 of California, and local conflict of interest laws, statutes, and regulations, which shall be applicable to
5 all parties and beneficiaries under this Agreement and any officer, agent, or employee of COUNTY.
6 14. CHARITABLE CHOICE
7 CONTRACTOR may not discriminate in its program delivery against a client or
8 potential client on the basis of religion or religious belief, a refusal to hold a religious belief, or a
9 refusal to actively participate in a religious practice. Any specifically religious activity or service made
10 available to individuals by CONTRACTOR must be voluntary as well as separate in time and location
11 from County funded activities and services. CONTRACTOR shall inform COUNTY as to whether it
12 is faith-based. If CONTRACTOR identifies as faith-based it must submit to DSS a copy of its policy
13 on referring individuals to an alternate treatment provider, and include a copy of this policy in its
14 client admission forms. The policy must inform individuals that they may be referred to an alternative
15 provider ifthey object to the religious nature ofthe program, and include a notice to DSS. Adherence
16 to this policy will be monitored during annual site reviews, and a review of client files. If
17 CONTRACTOR identifies as faith-based, by July 1 of each year CONTRACTOR will be required to
18 report to DSS the number of individuals who requested referrals to alternate providers based on
19 religious objection.
20 15. PROHIBITION ON PUBLICITY
21 None ofthe funds, materials, property or services provided directly or indirectly under
22 this Agreement shall be used for CONTRACTOR's advertising, fundraising, or publicity (i.e.,
2 3 purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-promotion.
2 4 Notwithstanding the above, publicity of the services described in Section One (1) of this Agreement
2 5 shall be allowed as necessary to raise public awareness about the availability of such specific services
2 6 when approved in advance by the Director or designee and at a cost as provided in Exhibit B for such
27 items as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
2 8 related expense(s).
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PUBLIC INFORMATION
CONTRACTOR shall disclose COUNTY as a funding source in all public information.
DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if CONTRACTOR is operating as a corporation (a for-
profit or non-profit corporation) or if during the term of this Agreement, CONTRACTOR changes its
status to operate as a corporation.
Members of CONTRACTOR's Board of Directors shall disclose any self-dealing
transactions that they are a party to while CONTRACTOR is providing goods or performing services
under this Agreement. A self-dealing transaction shall mean a transaction to which CONTRACTOR
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing
and signing a Self-Dealing Transaction Form, attached hereto as Exhibit C and by this reference
incorporated herein, and submitting it to COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
18. CERTIFICATION REGARDING DEBARMENT. SUSPENSION,
INELIGIBILITY AND VOLUNTARY EXCLUSION-LOWER TIER COVERED
TRANSACTIONS
A. COUNTY and CONTRACTOR recognize that Federal assistance funds may be
used under the terms ofthis Agreement. For purposes of this Section, CONTRACTOR will be
referred to as the "prospective recipient".
B. This certification is required by the regulations implementing Executive Order
12549, Debarment and Suspension, 29 Code of Federal Regulations (CFR) Part 98, section 98.510,
Participants' Responsibilities.
( 1) The prospective recipient of Federal assistance funds certifies by entering
this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2) The prospective recipient of Funds agrees by entering this Agreement,
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1 that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
2 suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
3 unless authorized by the Federal department or agency with which this transaction originated.
4 (3) Where the prospective recipient of Federal assistance funds is unable to
5 certify to any ofthe statements in this certification, such prospective participant shall attach an
6 explanation to this Agreement.
7 (4) The prospective recipient shall provide immediate written notice to
8 COUNTY if at any time prospective recipient learns that its certification in Section Eighteen (18) of
9 this Agreement was erroneous when submitted or has become erroneous by reason of changed
1 0 circumstances.
11 (5) The prospective recipient further agrees that by entering into this
12 Agreement, it will include a clause identical to Section Eighteen ( 18) of this Agreement entitled
13 "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
14 Covered Transactions", in all lower tier covered transactions and in all solicitations for lower tier
15 covered transactions.
16 ( 6) The certification in Section Eighteen (18) of this Agreement
17 is a material representation of fact upon which COUNTY relied in entering into this Agreement.
18 19. ESG ELIGIBILITY AND REPORTING REQUIREMENTS
19 A. CONTRACTOR is required to be a member in good standing of the
2 0 FMCoC. A member in good standing is defined as a current dues paid member with attendance at a
21 minimum of75% of all FMCoC Director's meetings.
22 B. CONTRACTOR is required to utilize the FMCoC Coordinated Assessment Housing
2 3 Match (CAHM) system for all clients served under ESG.
24 C. COUNTY's failure to inform CONTRACTOR that ESG funds are provided under this
2 5 Agreement of any reporting requirements shall not relieve CONTRACTOR of compliance with any
2 6 ESG eligibility and reporting requirements. CONTRACTOR agrees, in accordance with the
27 requirements ofthe ESG Program, that ALL beneficiaries ofCONTRACTOR's activities provided
2 8 under this Agreement must meet the following minimum criteria:
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1 (I) Any individual or family provided with financial assistance through ESG must
2 meet the HUD definition of homeless and must be documented.
3 (2) The household must be at or below 30% of the Annual Area Median Income
4 (AMI) as referenced in Exhibit D, incorporated herein by reference and made part of this Agreement.
5 The AMI may change on a yearly basis and CONTRACTOR is required to use the most recent version
6 as provided by COUNTY.
7 (3) The households targeted must be those most in need of this temporary assistance
8 and most likely to achieve stable housing, whether subsidized or unsubsidized, outside ofESG after
9 the program concludes.
10 D. CONTRACTOR is expected to meet all other ESG requirements including adherence
11 to ESG certifications as referenced in Exhibit E, incorporated herein by reference and made part of
12 this Agreement.
13 20. LOBBYING ACTIVITY
14 None of the funds provided under this Agreement shall be used for publicity, lobbying
15 or propaganda purposes designed to support or defeat legislation pending in the Congress ofthe
16 United States of America or the Legislature of the State of California.
17 21. POLITICAL ACTIVITY
18 CONTRACTOR shall not directly or indirectly use any ofthe funds under this
19 Agreement for any political activity or to further the election or defeat of any candidate for public
20 office.
21 22. SUPPLEMENTAL SOURCES
2 2 CONTRACTOR shall not use any funds under this Agreement to the extent that there
2 3 are any other existing or contemplated funds available to CONTRACTOR to be expended for the same
2 4 services covered by this Agreement. Upon confirmation that CONTRACTOR has received funds
2 5 from any other source to conduct the same services covered by this Agreement COUNTY shall have
2 6 the right to reduce its payment amount accordingly.
27 Ill
28 Ill
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1 23. COMPLIANCE WITH APPLICABLE LAWS
2 CONTRACTOR shall comply with all rules and regulations established pursuant to Housing
3 and Urban Development regulations at 24 CFR Part 576, as revised by the Emergency Solutions Grant
4 and Consolidated Plan Conforming Amendments Interim Rule, published in the Federal Register on
5 December 5, 2011 (76 Fed. Reg. 75954). CONTRACTOR must also comply with all applicable fair
6 housing and civil rights requirements in 24 CFR 5.105(a). CONTRACTOR and any subcontractors
7 shall comply with all applicable local, State, Federal laws, ordinances, regulations and Fresno County
8 Charter provisions applicable to the performance of services.
9 24. MINIMUM DATA COLLECTION REQUIREMENTS
10 CONTRACTOR is required to collect and report client-level data in the local
11 Homelessness Management Information System (HMIS) administered by the Fresno Housing
12 Authority. Reporting through HMIS is a requirement ofESG funding. HMIS will be used to collect
13 data and report on outputs and outcomes as required by HUD. CONTRACTOR is required to enter all
14 client intakes, provide regular updates and exit all clients once services are completed.
15 At a minimum, CONTRACTOR must enter the following information in the FMCoC HMIS
16 database for federal reporting purposes:
17 (I) Name
18 (2) Social Security Number
19 (3) DateofBirth
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Race
Ethnicity
Gender
Veteran Status
Disabling Condition
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(I 0) Zip Code of Last Permanent Address
(11) Housing Status
(12) Program Entry Date
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1 (I 3) Program Exit Date
2 (14) Personal Identification Number
3 (15) Household Identification Number
4 (I 6) Income and Sources
5 (17) Non-Cash Benefits
6 (18) Destination (where client will stay upon exit)
7 (19) Financial Services Provided
8 (20) Housing Relocation & Stabilization Services Provided
9 COUNTY reserved the right to add additional reporting requirements as required by HUD.
10 25. EQUIPMENT
11 A. All items purchased with funds provided under this Agreement or which are furnished
12 to CONTRACTOR which have a single unit cost in excess of Five Thousand and No/100 Dollars
13 ($5,000.00) including sales tax and have a useful life of more than one (1) year shall be considered
14 capital equipment. Title to all items of capital equipment purchased shall vest and will remain vested
15 in the County of Fresno. CONTRACTOR further agrees to the following:
16 1) To maintain all items of capital equipment in good working order and condition,
1 7 normal wear and tear expected; and
18 2) To label all items of capital equipment, perform periodic inventories as required
19 by COUNTY and to maintain an inventory list showing where and how the capital equipment is being
2 0 used, in accordance with procedures developed by COUNTY. All such lists shall be submitted to
21 COUNTY within ten (I 0) days of any request therefore; and
22 3) To report in writing to COUNTY immediately after discovery, the loss or theft of
2 3 any items of capital equipment. For stolen items, the local law enforcement agency must be contacted
2 4 and a copy of the police report submitted to COUNTY.
25 B. The purchase of any capital equipment by CONTRACTOR shall require the prior
2 6 written approval of COUNTY, and must be appropriate and directly related to CONTRACTOR's
2 7 service or activity under the terms of the Agreement. No capital equipment shall be purchased during
2 8 the fourth (4th) or last quarter of each term of this Agreement. COUNTY may refuse reimbursement
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1 for any costs resulting from capital equipment purchased, which are incurred by CONTRACTOR, if
2 prior written approval has not been obtained from COUNTY.
3 C. CONTRACTOR must obtain prior written approval from COUNTY whenever there is
4 any modification or change in the use of any property acquired or improved, in whole or in part, using
5 ESG funds. If any real or personal property acquired or improved with ESG funds is sold and/or
6 utilized by CONTRACTOR for a use which does not qualify under the ESG program,
7 CONTRACTOR shall reimburse COUNTY in an amount equal to the current fair market value of the
8 property, less any portion thereof attributable to expenditures ofnon-ESG funds. These requirements
9 shall continue in effect for the life of the property. In the event the ESG program is closed-out, the
10 requirements of this Section shall remain in effect for activities or property funded with ESG funds,
11 unless action is taken by the Federal government to relieve COUNTY of these obligations.
12 26. LIMITED ENGLISH PROFICIENCY
13 CONTRACTOR shall provide interpreting and translation services to persons
14 participating in CONTRACTOR's services that have limited or no English language proficiency,
15 including services to persons who are deaf or blind. Interpreter and translation services shall be
16 provided as necessary to allow such participants meaningful access to the programs, services and
17 benefits provided by CONTRACTOR. Interpreter and translation services, including translation of
18 CONTRACTOR's "vital" documents (those documents that contain information that is critical for
19 accessing CONTRACTOR's services or are required by law) shall be provided to participants at no
2 0 cost to the participant. CONTRACTOR shall ensure that any employees, agents, subcontractors, or
21 partners who interpret or translate for a program participant, or who directly communicate with a
22 program participant in a language other than English, demonstrate proficiency in the participant's
2 3 language and can effectively communicate any specialized terms and concepts peculiar to
2 4 CONTRACTOR's services.
27. RECORDS 25
26 A. Record Establishment and Maintenance-CONTRACTOR shall establish and
2 7 maintain records in accordance with those requirements prescribed by COUNTY, with respect to all
2 8 matters covered by this Agreement. CONTRACTOR shall retain all fiscal books, account records,
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1 and client files for services performed under this Agreement for at least five (5) years from the date of
2 the final payment under this Agreement or until all State and Federal audits are completed for that
3 fiscal year, whichever is later. Pursuant to State and Federal law, it is the intent ofthe parties to this
4 Agreement that the CONTRACTOR shall be reimbursed for actual costs incurred in the performance
5 of this Agreement not to exceed the contract maximum but that no profit is to accrue to the
6 CONTRACTOR on account of such performance.
7 B. Monthly Activity Reports -CONTRACTOR shall submit to COUNTY by the
8 tenth ( 1 01h) of each month, activity reports for the previous month. CONTRACTOR shall also
9 furnish to COUNTY such statements, receipts, reports, data, support documentation and other
1 0 information as COUNTY may request pertaining to matters covered by this Agreement. Said support
11 documentation must indicate the line item budget account number to which the cost is charged. In
12 the event that CONTRACTOR fails to provide such reports or other information required hereunder,
13 it shall be deemed sufficient cause for COUNTY to withhold monthly payments until there is
14 compliance. In addition, CONTRACTOR shall provide written notification and explanation to
15 COUNTY of any funds received from another source to conduct the same services covered by this
16 Agreement within five (5) days of the receipt of such funds. The invoice and monthly activity report
17 shall be in a form and in such detail as acceptable to COUNTY's Director of Social Services or
18 designee.
19 c. HMIS Data Entry-HMIS entry must be completed the 1 01h of each month for all
2 0 services provided the previous month.
21 28. EVALUATION
2 2 COUNTY shall monitor and evaluate the performance of CONTRACTOR under this
23 Agreement to determine to the best possible degree the success or failure ofthe services provided
2 4 under this Agreement and the adequacy of the program plan identified in Section One (I) and Exhibit
2 5 A of this Agreement. CONTRACTOR shall at any time during business hours, and as often as
2 6 COUNTY deems necessary, make available for examination, inspection, audit or copying all books
2 7 and records, pertaining to the goods and services furnished under the terms of this Agreement for the
2 8 purpose of and not limited to authorized review for fiscal and program audits.
-16 -COUNTY OP PRESNO
Fresno, CA
1 29. NEPOTISM
2 Except by written consent of COUNTY, no person shall be employed by
3 CONTRACTOR who is related by blood or marriage to any member of the Board of Directors or any
4 officer of CONTRACTOR.
5 30. SINGLE AUDIT CLAUSE
6 CONTRACTOR agrees to provide a copy of its audit report, performed in accordance
7 with the requirements of the Single Audit Act of 1984 (31 USC section 7502) and subject to the terms
8 ofOffice ofManagement and Budget (OMB) Circulars (A-110, A-122 and A-133), to COUNTY.
9 Such audit shall be delivered to COUNTY's DSS, for review not later than nine (9) months after the
10 close of the CONTRACTOR's fiscal year in which the funds supplied through this Agreement are
11 expended and/or received for this program. The audit must include a statement of findings or a
12 statement that there were no findings. If there were negative findings, CONTRACTOR must include a
13 corrective action plan signed by an authorized individual. Failure to comply with the Single Audit Act
14 may result in COUNTY performing the necessary audit tasks, or, at COUNTY's option, contracting
15 with a qualified accountant to perform this audit. All audit costs related to this Agreement are the sole
16 responsibility ofCONTRACTOR who agrees to take corrective action to eliminate any material
17 noncompliance or weakness found as a result of such audit. Audit work performed by COUNTY
18 under this Section shall be performed only after written notice to CONTRACTOR and billed to
19 CONTRACTOR at COUNTY cost as determined by COUNTY's Auditor-Controller/Treasurer-Tax
2 0 Collector.
21 31. AUDITS AND INSPECTIONS
2 2 CONTRACTOR shall at any time during business hours, and as often as COUNTY may
2 3 deem necessary, make available to COUNTY for examination all of its records and data with respect
2 4 to the matters covered by this Agreement. CONTRACTOR shall, upon request by COUNTY, permit
2 5 COUNTY to audit and inspect all such records and data necessary to ensure CONTRACTOR's
2 6 compliance with the terms ofthis Agreement.
2 7 If this Agreement exceeds Ten Thousand and No/100 Dollars ($1 0,000.00),
2 8 CONTRACTOR shall be subject to the examination and audit of the State of California Auditor
-17 -COUNTY OP PRESNO
Prcsno, CA
1 General for a period of three (3) years after final payment under contract (California Government
2 Code section 8546. 7).
3 In addition, CONTRACTOR shall cooperate and participate with COUNTY's fiscal
4 review process and comply with all final determinations rendered by the COUNTY's fiscal review
5 process. If COUNTY reaches an adverse decision regarding CONTRACTOR's services to consumers,
6 it may result in the disallowance of payment for services rendered; or in additional controls to the
7 delivery of services, or in the termination ofthis Agreement, at the discretion of COUNTY's DSS
8 Director or designee. If as a result of COUNTY's fiscal review process a disallowance is discovered
9 due to CONTRACTOR's deficiency, CONTRACTOR shall be financially liable for the amount
10 previously paid by COUNTY to CONTRACTOR and this disallowance will be adjusted from
11 CONTRACTOR's future payments, at the discretion of COUNTY's DSS Director or designee. In
12 addition, COUNTY shall have the sole discretion in the determination of fiscal review outcomes,
13 decisions and actions.
14 32. NOTICES
15 The persons having authority to give and receive notices under this Agreement and their
16 addresses include the following:
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33.
COUNTY
Director, County of Fresno
Department of Social Services
PO BOX 1912
Fresno, CA 93718-1912
CONTRACTOR
Deputy Regional Director
Turning Point of Central California, Inc.
1638 L Street
Fresno, CA 93710
CHANGE OF LEADERSHIP I MANAGEMENT
Any and all notices between COUNTY and CONTRACTOR provided for or permitted
under this Agreement or by law, shall be in writing and shall be deemed duly served when personally
delivered to one ofthe parties, or in lieu of such personal service, when deposited in the United States
Mail, postage prepaid, addressed to such party.
In the event of any change in the status ofCONTRACTOR'S leadership or
management, CONTRACTOR shall provide written notice to COUNTY within thirty (30) days from
the date of change. Such notification shall include any new leader or manager's name, address and
-18 -COUN1Y OP PRESNO
Fresno, CA
1 qualifications. "Leadership or management" shall include any employee, member, or owner of
2 CONTRACTOR who either a) directs individuals providing services pursuant to this Agreement, b)
3 exercises control over the manner in which services are provided, or c) has authority over
4 CONTRACTOR's finances.
5 34. GOVERNING LAW
6 The parties agree, that for the purposes of venue, for any action arising out of or related
7 to this Agreement shall only be in Fresno County, California.
8 The rights and obligations ofthe parties and all interpretation and performance of this
9 Agreement shall be governed in all respects by the laws ofthe State ofCalifornia.
10 35. ENTIRE AGREEMENT
11 This Agreement, including all Exhibits, constitutes the entire agreement between
12 CONTRACTOR and COUNTY with respect to the subject matter hereof and supersedes all previous
13 agreement negotiations, proposals, commitments, writings, advertisements, publications and
14 understandings of any nature whatsoever unless expressly included in this Agreement.
15 Ill
16 Ill
17 Ill
18 Ill
19 Ill
20 Ill
21 Ill
22 Ill
23 Ill
24 Ill
25 Ill
2 6 Ill
27 Ill
2 8 Ill
-19 -COUNTY OF FRESNO
Fresno, CA
1
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6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as ofthe day and year
7
8
9
first hereinabove written.
ATTEST:
CONTRACTOR:
TURNING POINT OF CENTRAL
CALIFORNIA, INC.
10 Title: C(E D ------~--=-------------
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Chairman ofthe Board, or
President, or any Vice President
By __ ~=------------------
Print Name: ;3-rt.<C-L-. '/y /e.~""
Title: c!=o
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address:
1638 L Street
Fresno, CA 93710
Phone No.: (559) 233-2663
Contact: Deputy Regional Director
COUNTY OF FRESNO
BERNICE E. SEIDEL, Clerk
Board of Supervisors
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
-20 -COUNTY OF FRESNO
Fresno, CA
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APPROVED AS TO LEGAL FORM:
DANIEL C. CEDERBORG, COUNTY COUNSEL
By~ 117-./ .
APPROVED AS TO ACCOUNTING FORM:
VICKI CROW, C.P.A., AUDITOR-CONTROLLER/
TREASURER-TAX COLLECTOR
By ~iw_*
REVIEWED AND RECOMMENDED
FOR APPROVAL:
Fund/Subclass: 000 III 0000
Organization: 56 I 0700 I
Account/Program: 7870/0
DEN:tz
-21 -COUNTY OF FRESNO
Fresno, CA
SUMMARY OF SERVICES
ORGANIZATION: Turning Point of Central California, Inc. (TPOCC)
ADDRESS: 615 South Atwood Street, Visalia, CA 93277
SERVICE ADDRESS: 1642 L Street, Fresno, CA 93710
TELEPHONE: (559) 233-2663 extension 7310
CONTACTS: Jody Ketcheside, Deputy Regional Director
EMAIL: jketcheside@tpocc.org
SERVICES: Bridge Housing/Emergency Shelter
CONTRACT AMOUNT: February 10, 2015 to June 30, 2015-$53,352
July 01,2015 to June 30,2016-$106,704
July 01, 2016 to June 30, 2017-$106,704
SUMMARY OF SERVICES
Exhibit A
Page 1 of 3
TPOCC will operate 30 emergency shelter (bridge housing) beds for those individuals
assessed for housing utilizing the Coordinated Assessment Housing Match (CAHM)
system. The goal of the Program is to place individuals into safe and secure shelter
while acquiring the documentation needed to enter into permanent housing. The
provision of this emergency shelter service will ensure that those being assessed for
permanent housing are easily located and are receiving the necessary services to be
able to access housing in a timely manner. TPOCC will provide shelter, food, case
management, 24/7 staff presence, assistance with housing placement, and personal &
hygiene needs to homeless male and female adults without children within Fresno
County.
CONTRACTOR's RESPONSIBILITIES
• Provide shelter services to participants and transportation in the form of tokens
for public transportation. Provide 24 hour staff availability.
• Shelter staff will serve as liaisons for the matching/community coordinator staff,
and make every effort to ensure necessary appointments are made and that the
participants are able to attend.
Exhibit A
Page 2 of 3
• A TPOCC Case Manager will assist the Fresno Madera Continuum of Care
(FMCoC) assigned Housing Navigator with successful transition to housing and
provide support for the coordinated access to housing system.
• Utilize the FMCoC Coordinated Assessment Housing Match (CAHM) system for
all clients served under ESG.
• Match ESG funding dollar for dollar as required under 24 CFR 576.201.
• Comply with all shelter and housing habitability standards as identified in 24 CFR
576.403 and summarized below:
o Structure and materials:
• The shelter building is structurally sound to protect the residents from the
elements and not pose any threat to the health and safety of the residents.
• Any renovation (including major rehabilitation and conversion) carried out with
ESG assistance uses Energy Star and WaterSense products and appliances.
o Access. Where applicable, the shelter is accessible in accordance with:
• Section 504 of the Rehabilitation Act (29 U.S.C. 794) and implementing
regulations at 24 CFR part 8;
• The Fair Housing Act (42 U.S.C. 3601 et seq.) and implementing regulations at
24 CFR part 1 00; and
• Title II of the Americans with Disabilities Act (42 U.S.C. 12131 et seq.) and 28
CFR part 35.
o Space and security: Except where the shelter is intended for day use only, the shelter
provides each program participant in the shelter with an acceptable place to sleep and
adequate space and security for themselves and their belongings.
o Interior air quality: Each room or space within the shelter has a natural or mechanical
means of ventilation. The interior air is free of pollutants at a level that might threaten or
harm the health of residents.
o Water Supply: The shelter's water supply is free of contamination.
o Sanitary Facilities: Each program participant in the shelter has access to sanitary facilities
that are in proper operating condition, are private, and are adequate for personal
cleanliness and the disposal of human waste.
o Thermal environment: The shelter has any necessary heating/cooling facilities in proper
operating condition.
o 1/fumination and electricity:
• The shelter has adequate natural or artificial illumination to permit normal indoor
activities and support health and safety.
• There are sufficient electrical sources to permit the safe use of electrical
appliances in the shelter.
o Food preparation: Food preparation areas, if any, contain suitable space and equipment
to store, prepare, and serve food in a safe and sanitary manner.
o Sanitary conditions: The shelter is maintained in a sanitary condition.
o Fire safety:
• There is at least one working smoke detector in each occupied unit of the shelter.
Where possible, smoke detectors are located near sleeping areas.
• All public areas of the shelter have at least one working smoke detector.
• The fire alarm system is designed for hearing-impaired residents.
• There is a second means of exiting the building in the event of fire or other
emergency.
o If ESG funds were used for renovation or conversion, the shelter meets state or local
government safety and sanitation standards, as applicable.
o Meets additional recipient/subrecipient standards (if any).
Exhibit A
Page 3 of 3
• Keep apprised of and comply with any and all other federal, state, or local ESG
shelter regulations.
COUNTY RESPONSIBILITIES
• Meet with TPOCC staff monthly, or as often as needed, for service coordination,
problem/issue resolution, information sharing, training and review and monitoring
of services.
MONTHLY REPORTS AND OUTCOMES
CONTRACTOR shall provide completed and accurate monthly activity reports to
COUNTY, in a report format approved by the County by the 1Oth of each month. The
following outcomes are to be met:
• Provide a total of 9,900 available bed days for the use of the homeless,
chronically homeless, and/or homeless Veterans per 12 month period.
• Provide a total of 6,435 occupied bed days (65% occupancy rate) for the use of
the homeless, chronically homeless, and/or homeless Veterans per 12 month
period.
• (70%) of the homeless, chronically homeless, and/or homeless Veterans who
access bridge housing annually will end their homelessness by accessing
permanent housing within 12 months.
FEB 10, 2015-JUNE 30, 2015
Coat Proposal
PERSONNEL TITLE/DESCRIPTION Indicate If Bilingual
and what language
101 Residential Client Supervisor 1 on du Spanish
102 Case Manager English
103 Program Director English
104 Secretary English
105 Cook TBD
TOTAL SALARIES
PAYROLL TAXES
151 OASDI
152 Medicare/FICA
153 SUI
154 PERS
155 STRS
156 Payroll Liability
TOTAL PAYROLL TAXES
BENEFIT
201 MedicaVHeaHh Insurance
202 Retirement
TOTAL BENEFITS
TOTAL SALARIES, TAX & BENEFITS
INSURANCE
251 Worker's Compensation
252 Liability Insurance
TOTAL INSURANCE
COMMUNICATIONS
301 Tele-Communications (phones, fax, internet)
TOTAL COMMUNICATIONS
OFFICE SUPPLIES
351 Office Supplies
352 Program Supplies
353 Printing
TOTAL OFFICE SUPPLIES
EQUIPMENT
401 Equipment Maintenance
402 Expendable Equipment
403 Equipment RenULease
TOTAL EQUIPMENT
FACILITIES
451 Office Space RenULease/Depreciation
452 Building Maintenance & Security
453 Utilities
TOTAL FACILITIES
TRAVEL COSTS
501 Staff Mileage and Per Diem
TOTAL TRAVEL
TOTAL OPERATIONAL
DIRECT CLIENT SERVICES
551 Client Personal Needs
Food
Household Supplies
Client Transportation
Client Incentive/Activities
TOTAL DIRECT CLIENT SERVICES
FINANCIAL SERVICES EXPENSES
Wage/Salary
$ 33,418.22
$ 12,267.24
$ 13,185.80
$ 4,609.51
$ 5,440.84
Total FTEs
FTE
1.68
0.40
0.28
0.20
0.28
2.84
651 Administrative Costs c pe cap. Additonal adminstrative costs for centrad oversight will be used as In-Kind match
652 Audit
TOTAL FINANCIAL SERVICES
OTHER SERVICES
701 Indirect Costs
702 Other (specify) Recruitment, Employee Training and Incentive
TOTAL OTHER SERVICES
Salaries, Taxes & Benefits
Insurance
Operational
Direct Client Services
Financial Services
Other Services
TOTAL EXPENSES
Exhibit B
Page 1 of 2
5 Months
$ 10,287.10
$ 3,776.21
$ 4,058.97
$ 1,418.94
$ 1 674.85
$ 21,216.07
$ 297.02
$ 1,326.00
$ 783.94
$
$ 2,406.97
$ 2,526.28
$ 318.18
i 2,844.46
$ 26,467.50
$ 151.66
$ 408.87
$ 560.53
$ 389.40
$ 389.40
$ 301.29
$ 121.69
$ 9.73
$ 432.71
$ 233.64
$ 2,307.19
$ 233.64
$ 2,774.47
$
$ 965.71
$ 2,803.67
$ 3,769.38
$ 68.14
$ 68.14
$ 7,434.10
$ 9,508.13
$ 3,971.87
$ 1,080.58
$ 146.09
$ 600.00
$ 15,306.67
$ 3 352.00
$ 73.01
$ 3,425.01
$ 158.19
$ 158.19
$ 26,467.50
$ 560.53
$ 7,434.10
$ 15,306.67
$ 3,425.01
$ 158.19
$ 53,352.00
FEB 10,2015 -JUNE 30,2015
BudgetJustificati~anative
Exhibit B
Page 2 of2
Please describe and justify in detail each line item requested in Cost Proposal and include the description and justification for each. Please ensure
each line item that is included in the Cost Proposal is identified, described and justified below.
PERSONNEL WAGES
Position (Title)
101 Resident Client Supervisor
102 Case Manager/Job Developer
103 Program Director
1 04 Secretary
105 Cook
PAYROLL TAx
151 OASDI
152 Medicare & FICA
153 SUI
154 PERS
155 STRS
156 Payroll Liability
BENEFITs
201 Medical/Health Insurance
202 Retirement
IAsORAAeE
251 Worker's Compensation
252 Liability Insurance
e0MM0NieXTIOAs
FTE
1.68
0.40
0.28
0.20
0.28
UJO
0.43%
1.92%
1.14%
3.67%
0.46%
o/o
0.22%
0.59%
301 Tele-Communications (phones, fax, internet)
OFFicE sUPPLIEs
351 Office Supplies
352 Program Supplies
353 Printing
EQUIPMENT
401 Equipment Maintenance
402 Expendable Equipment
403 E ui ment Rent/Lease
451 Office Space Rent/Lease/Depreciation
452 Building Maintenance & Security
501 Staff Mileage and Per Diem
DiREcT cLIENT sERVicEs
551 Client Personal Needs
552 Food
553 Household Supplies
554 Client Transportation
651 Administrative Costs
652 Audit
OTHER SERVICES
701 Indirect Costs
702 Other-Recruitment, Employee Training and Incentive
$ 33,418.22
$ 12,267.24
$ 13,185.80
$ 4,609.51
$ 5,440.84
$ 297.02
$ 1,326.00
$ 783.94
Describe functions and duties in detail.
The program will provide no less than 1 awake staff 24 hrslday.
The Case Manager will provide linkage services to housing and other
support services.
The Program Director provides general oversight of operations and staff
conduct.
Clerical support needed to ensure required record keeping and other
reporting duties are completed.
The Cook will be on duty to the extent necessary to ensure meals are
prepared and adequate supplis are on hand.
Descnbe taxes and calculat.ons.
Mandatory Employer paid Disability based on wages paid.
Mandatory Employer paid Medi-care contribution based on wages paid
Mandatory Employer paid Unemployment lnsumace based on wages
paid.
Not offered.
Not offered.
None.
Descnbe benet.fs.
Health Insurance is available to Full Time employees and required under
$ 2,526.28 the ACA.
Retirement is available to all Turning Point employees, regardless of
$ 318.18 employment status.
$
$
Descnbe 10surance.
151.66 Mandatory Insurance for Employee Injury.
408.87 Required General liability Insurance Premium
Descr1be what each J10e 1tem 10ciudes 10 detail and why needed.
Telephone service and internet connection
Descnbe what each J10e 1tem 10cJudes 10 deta1i and why needed.
Includes office supplies for maintaining records, preparing reports, and
Supplies that are use in direct relation to client participation in program.
Printing of letterhead, business cards and/or brochures
Descr1be what each J10e 1tem 10ciudes 10 detail and Why needed.
Maintenance and repair of both household and office equipment
Matresses, bedding, linens and other needed furniture
Commercial Laund e uipment
Needed maintenance and security/alarm services
Descnbe what each hne 1tem 10ciudes m detail and why needed.
Hygiene products, undergarments for those entering without these items
Three meals a day for 15 residents x 365 days per year
cleaning supplies, cooking utensils for general operations
Costs for transporting clients to and from appointments related to housing
Annual independent financial audit.
Describe what each line item includes in detail and why needed.
Costs associated with recruitment and retention for consistent staffing
specially trained to work with the targeted population.
JULY 1, 2015-JUNE 30, 2016 & JULY 1, 2016.JUNE 30, 2017
Cost Proposal
PERSONNEL TITLE/DESCRIPTION Indicate If Bilingual
and what language
101 Residential Client Supervisor 1 on du Spanish
102 Case Manager English
103 Program Director English
1 04 Secretary English
105 Cook TBD
TOTAL SALARIES
PAYROLL TAXES
151 OASDI
152 Medicare/FICA
153 SUI
154 PERS
155 STRS
156 Payrollliability
TOTAL PAYROLL TAXES
BENEFITS
201 MedicaVHeaHh Insurance
202 Retirement
TOTAL BENEFITS
TOTAL SALARIES, TAX & BENEFITS
INSURANCE
251 Worker's Compensation
252 liability Insurance
TOTAL INSURANCE
COMMUNICATIONS
301 Tele-Communications (phones, fax, internet)
TOTAL COMMUNICATIONS
OFFICE SUPPLIES
351 Office Supplies
352 Program Supplies
353 Printing
TOTAL OFFICE SUPPLIES
EQUIPMENT
401 Equipment Maintenance
402 Expendable Equipment
403 Equipment RenULease
TOTAL EQUIPMENT
FACILITIES
451 Office Space RenULease/Depreciation
452 Building Maintenance & Security
453 Utilities
TOTAL FACILITIES
TRAVEL COSTS
501 Staff Mileage and Per Diem
TOTAL TRAVEL
TOTAL OPERATIONAL
DIRECT CLIENT SERVICES
551 Client Personal Needs
Food
Household Supplies
Client Transportation
Client Incentive/Activities
TOTAL DIRECT CLIENT SERVICES
FINANCIAL SERVICES EXPENSES
Wage/Salary
$ 22,893.66
$ 8,657.96
$ 9,431.20
$ 3,451.97
$ 3,767.91
Total FTEs
FTE
1.68
0.40
0.28
0.20
0.28
2.84
651 Administrative Costs c pe cap. Additonal adminstrative costs for contract oversight will be used as In-Kind match
652 Audit
TOTAL FINANCIAL SERVICES
OTHER SERVICES
701 Indirect Costs
702 Other (specify) Recruitment, Employee Training and Incentive
TOTAL OTHER SERVICES
Salaries, Taxes & Benefits
Insurance
Operational
Direct Client Services
Financial Services
Other Services
TOTAL EXPENSES
Exhibit B
Page 1 of 2
12 Months
$ 22,893.66
$ 8,657.96
$ 9,431.20
$ 3,451.97
$ 3 767.91
$ 48,202.70
$ 674.84
$ 3,012.67
$ 1,695.79
$
$ 5,383.30
$ 5,465.44
$ 721.04
i 61186.48
$ 59,772.48
$ 343.70
$ 665.97
$ 1,009.67
$ 842.34
$ 842.34
$ 1,540.99
$ 1,763.23
$ 21.06
$ 3,325.28
$ 505.40
$ 3,158.10
$ 505.40
$ 4,168.90
$ 5,071.01
$ 4 527.57
$ 9,598.58
$ 147.81
$ 147.81
$ 18,082.91
$ 8,306.07
$ 9,559.87
$ 1,263.51
$ 915.88
$ 600.00
$ 20,645.33
$ 6 704.00
$ 157.94
$ 61861.94
$ 331.68
$ 331.68
$ 59,772.48
$ 1,009.67
$ 18,082.91
$ 20,645.33
$ 6,861.94
$ 331.68
$ 106,704.00
JULY 1, 2015-JUNE 30, 2016 & JULY 1, 2016-JUNE 30, 2017
Budget Justification/Narrative
Exhibit B
Page 2 of 2
Please describe and justify in detail each line item requested in Cost Proposal and include the description and justification for each. Please ensure
each line item that is included in the Cost Proposal is identified, described and justified below.
PERSONNEL WAGES
Position (Title)
101 Resident Client Supervisor
102 Case Manager/Job Developer
103 Program Director
1 04 Secretary
105 Cook
PXvAOLLTAx
151 OASDI
152 Medicare & FICA
153 SUI
154 PERS
155 STRS
156 Payroll Liability
BENEFITS
201 Medical/Health Insurance
202 Retirement
IA§OAAAeE
251 Worker's Compensation
252 Liability Insurance
coMM0AicXT16A5
FTE
1.68
0.40
0.28
0.20
0.28
'%
1.40%
6.25%
3.52%
%
11.34%
1.50%
b)o
0.71%
1.38%
301 Tele-Communications (phones, fax, internet)
oFFicE 50PPLIE5
351 Office Supplies
352 Program Supplies
353 Printing
Ed01PMENT
401 Equipment Maintenance
402 Expendable Equipment
403 E ui ment RenULease
451 Office Space RenULease/Depreciation
452 Building Maintenance & Security
501 Staff Mileage and Per Diem
DiREcT eLIEAT 5ERVieE5
551 Client Personal Needs
552 Food
553 Household Supplies
554 Client Transportation
651 Administrative Costs
652 Audit
OTHER SERVICES
701 Indirect Costs
702 Other-Recruitment, Employee Training and Incentive
$ 22,893.66
$ 8,657.96
$ 9,431.20
$ 3,451.97
$ 3,767.91
$ 674.84
$ 3,012.67
$ 1,695.79
$
Describe functions and duties in detail.
The program will provide no Jess than 1 awake staff 24 hrs/day.
The Case Manager will provide linkage services to housing and other
support services.
The Program Director provides general oversight of operations and staff
conduct.
Clerical support needed to ensure required record keeping and other
reporting duties are completed.
The Cook will be on duty to the extent necessary to ensure meals are
prepared and adequate supplis are on hand.
Descr~be taxes and calculations.
Mandatory Employer paid Disability based on wages paid.
Mandatory Employer paid Medi-care contribution based on wages paid
Mandatory Employer paid Unemployment lnsumace based on wages
paid.
Not offered.
Not offered.
None.
Describe benefits.
Health Insurance is available to Full Time employees and required under
$ 5,465.44 the ACA.
Retirement is available to all Turning Point employees, regardless of
$ 721.04 employment status.
$
$
Describe msurance.
343.70 Mandatory Insurance for Employee Injury.
665.97 Required General Liability Insurance Premium
Describe What each I me 1tem mcludes m deta1i and why needed.
Telephone service and internet connection
Describe what each hne 1tem mciudes m deta1i and why needed.
Includes office supplies for maintaining records, preparing reports, and
Supplies that are use in direct relation to client participation in program.
Printing of letterhead, business cards and/or brochures
Describe what each lme 1tem mcludes m deta1i and why needed.
Maintenance and repair of both household and office equipment
Matresses, bedding, linens and other needed furniture
Commercial Laund equi ment
Needed maintenance and security/alarm services
Describe what each lme 1tem mciudes 1n deta1i and why needed.
Hygiene products, undergarments for those entering without these items
Three meals a day for 15 residents x 365 days per year
cleaning supplies, cooking utensils for general operations
Costs for transporting clients to and from appointments related to housing
Annual independent financial audit.
Describe what each line item includes in detail and why needed.
Costs associated with recruitment and retention for consistent staffing
specially trained to work with the targeted population.
Exhibit C
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members of a
contractor's board of directors (hereinafter referred to as "County Contractor"), must disclose any self-dealing
transactions that they are a party to while providing goods, performing services, or both for the County. A
self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one or more
of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
( 1) Enter board member's name, job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the County. At a
minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation's transaction that the board
member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable provisions of the
Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction described in
Sections (3) and (4).
1 I or 2
Exhibit C
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/ Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: I Date:
I
210 f 2
ESG FY 2014 Income Limits Fresno County FY 20141ncome Limit 2014 Median Category Number of Persons in the Family Income level 1 2 3 4 5 6 7 8 $48,700.00 Extremely Low (30%) $11,500.00 $13,150.00 $14,800.00 $16,400.00 $17,750.00 $19,050.00 $20,350.00 $21,650.00 Income Limits *The FY 2014 Consolidated Appropriations Act changed the definition of extremely low-income to be the greater of 30/SOths (60 percent) of the Section 8 very low-income limit or the poverty guideline as established by the Department of Health and Human Services (HHS), provided that this amount is not greater than the Section 8 50% very low-income limit. Consequently, the extremely low (30%) income limits may equal the very low (SO%) income limits. m X ::r C" ;::::;: 0
ESG Certifications
The Emergency Solutions Grant Program Recipient certifies that:
Exhibit E
1
Major rehabilitation/conversion-If an emergency shelter's rehabilitation costs exceed 75 percent of
the value ofthe building before rehabilitation, the CONTRACTOR will maintain the building as a
shelter for homeless individuals and families for a minimum of 10 years after the date the building is
first occupied by a homeless individual or family after the completed rehabilitation. Ifthe cost to convert
a building into an emergency shelter exceeds 75 percent of the value of the building after conversion, the
CONTRACTOR will maintain the building as a shelter for homeless individuals and families for a
minimum of 10 years after the date the building is first occupied by a homeless individual or family after
the completed conversion. In all other cases where ESG funds are used for renovation, the
CONTRACTOR will maintain the building as a shelter for homeless individuals and families for a
minimum of 3 years after the date the building is first occupied by a homeless individual or family after
the completed renovation.
Essential Services and Operating Cost-In the case of assistance involving shelter operations or
essential services related to street outreach or emergency shelter, the CONTRACTOR will provide
services or shelter to homeless individuals and families for the period during which the ESG assistance
is provided, without regard to a particular site or structure, so long the CONTRACTOR serves the same
type of persons (e.g., families with children, unaccompanied youth, disabled individuals, or victims of
domestic violence) or persons in the same geographic area.
Renovation -Any renovation carried out with ESG assistance shall be sufficient to ensure that the
building involved is safe and sanitary.
Supportive Services-The CONTRACTOR will assist homeless individuals in obtaining pennanent
housing, appropriate supportive services (including medical and mental health treatment, victim
services, counseling, supervision, and other services essential for achieving independent living), and
other Federal, State, local and private assistance available for such individuals.
Matching Funds-The CONTRACTOR will obtain matching amounts required under 24 CFR
576.201.
Confidentiality -The CONTRACTOR has established and is implementing procedures to ensure the
confidentiality of records pertaining to any individual provided family violence prevention or treatment
services under any project assisted under the ESG program, including protection against the release of
the address or location of any family violence shelter project, except with the written authorization of
the person responsible for the operation of that shelter.
Homeless Persons Involvement-To the maximum extent practicable, the CONTRACTOR will
involve, through employment, volunteer services, or otherwise, homeless individuals and families in
constructing, renovating, maintaining, and operating facilities assisted under the ESG program in
providing services assisted under the ESG program, and in providing services for occupants of facilities
assisted under the program.
Exhibit E
2
Consolidated Plan -All activities the CONTRACTOR undertakes with assistance under ESG are
consistent with the COUNTY's consolidated plan.
Discharge Policy-The CONTRACTOR will establish and implement, to the maximum extent
practicable and where appropriate policies and protocols for the discharge of persons from publicly
funded institutions or systems of care (such as health care facilities, mental health facilities, foster care
or other youth facilities, or correction programs and institutions) in order to prevent this discharge from
immediately resulting in homelessness for these persons.
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Si Date
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Title