HomeMy WebLinkAboutAgreement A-20-104 with Cal OES.pdf(Cal OES Use Only) Agreement No. 20-104
CalOES # FIPS # VS# J Subaward #
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The Californi a Governor's Office of Emergency Services (Col OES) hereby makes a Grant Suboword of funds to the following:
1. Subrecipient: County of Fresno la. DUNS#:~9~3=2~95~3~0~3~7 ________ _
2. Implementing Agency: Probation Department -Fresno County 2a .DUNS#:932953037
3. Implementing Agency Address :
4. Location of Project: Fresno
3333 East Ameri can Avenue Suite B
(Street)
(City)
Fresno
(City)
Fresno
(County)
5. Disaster/Program Title : Uns erved/Underserved Victim Advocacy ond Outreach Program 6. Performance -~0_1 ~/0~1~/_2~0 __
Period : (Start Date)
7 Indirect Cost Rate· NIA Federally Approved ICR (if applicable)·
Item Grant Fund A. State• B. Federal• C. Total • D. Cash Match E. In-Kind Match Number Year Source
8. 2017 VOCA $76,296 $1 1,614 $7,460
9. 2018 VOCA $98,705 $12 ,244 $12,432
10. Select Select
11. Select Select
12. Select Select
Total Project Cost $1 75 ,001 $175,001 $23,858 $19,892
to
F. Total Maleh
$19,074
$24,676
$43,750
93725-9247
(Zip+4)
93721-2613
1Zip+4)
12/31/20
(End Dale)
%
G. Total Cost
$95,370
$123,381
$218,751
13. Certification -This Grant Suboword consists of this title page. the application for the grant. which is attached and mode a port hereof, and the
Assurances/Certifications. I hereby certify I om vested with the authority to enter into this Grant Suboword, and hove the approval of the City/County
Financial Officer, City Manager, County Administra tor, Governing Boord Choir, or other Approving Body. Th e Subrecipient certifies that all funds received
pursuant to this agreement will be sp ent exclusively on the purposes specified in the Grant Suboword. The Subrecipient accepts this Grant Suboword and
agrees to administer the grant project in accordance with the Grant Suboword as well as all applicable state and federal lows, audit requirements , federal
program guidelines, and Col OES poli c y and program guidance. The Subrecipient further agrees that the allocation of funds may be contingent on the
enactment of the State Budget.
14. CA Public Records Act -G rant appl ications ore subject to the California Pub lic Records Act, Government Code section 6250 et seq. Do not put any
personally identifiable information or private information on this application. If you believe that any of the information you ore putting on this application is
exempt from the Public Records Act, please attach a statement that indicates what portions of the application and the basis for the exe mption. Your
statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15 . Official Authorized to Sign for Subrecipient:
Nome: Ernest Buddy Mendes Title: Chairman. Fresno County Boord of Supervisors
Payment Moiling Address : 3333 E American Ave Suite B City:_F_re_s_n_o __________ _ Zip Code+4: 93725-9247
Dote: '-(v'\£u,,u,-.. 10 LDlD Signature: £ ~ 4J.., ~~
16 .Federal Employer ID Number:
(FOR Cal OES USE ONLY)
I hereby certify upon my personal knowledge tha t budgeted runds are available ror the period and purposes or this expenditure stated above.
(Col OES Fisc al Otncer) (Dote)
ATTEST:
BERNICE E . SEIDEL
Cler k of the Board of Supervisors
County of Fresno , State of California
(Col OES Director or Deslgnee)
By Q\(µ,. I k1f Deputy
Grant Subaword Face Sheet Col OES 2-101 (Revised 08/2019)
(Doiel
Project Contact Information Cal OES 2-102 (Revised 07/2019)
PROJECT CONTACT INFORMATION
Subrecipient: Subaward #:
Provide the name, title, address, telephone number, and e-mail address for the project
contacts named below.
1.The Project Director for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
2.The Financial Officer for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
3.The person having Routine Programmatic responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
4.The person having Routine Fiscal responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
5.The Executive Director of a Community Based Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing
agency:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
6.The Official Designated by the Governing Board to enter into the Grant Subaward
for the City/County or Community-Based Organization, as stated in Section 15 of
the Grant Subaward Face Sheet:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
7.The Chair of the Governing Body of the Subrecipient:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
SIGNATURE AUTHORIZATION Subaward #: UV19 02 0100 Subrecipient: Fresno County Implementing Agency: _P_r_o_ba_t_io_n_D_e_pa_rt_m_e_n_t ________________ _ *The Project Director and Financial Officer are REQUIRED to sign this form. *Project Director: Joy Thompson Signature: 9;/tJ~ Date: q 2,0 J l ~ The following persons are authorized to sign for the Project Director ~AA~ ~q_J__ Signature /) / \.6 o.tf>/\ ~ () Q..,GV\_ Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature Authorization -Cal OES 2-103 (Rev. 07 /2019) The following persons are authorized to sign for the Financial Officer Sign~ Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature Printed Name
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
The Applicant must complete a Certification of Assurance of Compliance-VOCA
(Cal OES 2-104f), which includes details regarding federal grant funds, the Equal Employment
Opportunity, Drug Free Workplace Compliance, California Environmental Quality Act,
Lobbying, Debarment and Suspension requirements, Proof of Authority from City
Council/Governing Board, Civil Rights Compliance, and the special conditions for Subaward
with the above mentioned fund. The Applicant is required to submit the necessary
assurances and documentation before finalization of the Grant Subaward. In signing the
Grant Subaward Face Sheet, the Applicant formally notifies Cal OES that the Applicant will
comply with all pertinent requirements.
Resolutions are no longer required as submission documents. Cal OES has incorporated the
resolution into the Certification of Assurance of Compliance, Section VII, entitled, "Proof of
Authority from City Council/Governing Board." The Applicant is required to obtain written
authorization (original signature) from the City Council/Governing board that the official
executing the Grant Subaward is, in fact, authorized to do so, and will maintain said written
authorization on file and readily available upon demand. This requirement does not apply to
state agencies.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 1
I, hereby certify that
(official authorized to sign; same person as Section 15 on Grant Subaward Face Sheet)
Subrecipient:
Implementing Agency:
Project Title:
is responsible for reviewing the Subrecipient Handbook and adhering to all of the Grant
Subaward requirements (state and/or federal) as directed by Cal OES including, but not
limited to, the following areas:
I. Federal Grant Funds
Subrecipients expending $750,000 or more in federal grant funds annually are required
to secure an audit pursuant to Office of Management & Budget (OMB) Uniform
Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F and are allowed to
utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
The above named Subrecipient receives $750,000 or more in federal grant funds
annually.
The above named Subrecipient does not receive $750,000 or more in federal grant
funds annually.
II. Equal Employment Opportunity – (Subrecipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment because
of race, color, religion, religious creed (including religious dress and grooming
practices), national origin, ancestry, citizenship, physical or mental disability, medical
condition (including cancer and genetic characteristics), genetic information, marital
status, sex (including pregnancy, childbirth, breastfeeding, or related medical
conditions), gender, gender identity, gender expression, age, sexual orientation,
veteran and/or military status, protected medical leaves (requesting or approved for
leave under the Family and Medical Leave Act or the California Family Rights Act),
domestic violence victim status, political affiliation, and any other status protected by
state or federal law. Cal OES-funded projects certify that they will comply with all state
and federal requirements regarding EEO, nondiscrimination, and civil rights.
Equal Employment Opportunity Officer:
Title:
Address:
Phone:
Email:
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 2
III. Drug-Free Workplace Act of 1990 – (Subrecipient Handbook, Section 2152)
The State of California requires that every person or organization subawarded a grant or
contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) – (Subrecipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded projects to certify compliance with CEQA.
Projects receiving funding must coordinate with their city or county planning agency to
ensure that the project is compliance with CEQA requirements.
V. Lobbying – (Subrecipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant-funded positions shall not be used for any
lobbying activities, including, but not limited to, being paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal grant or cooperative
agreement.
VI. Debarment and Suspension – (Subrecipient Handbook Section 2155)
(This applies to federally-funded grants only.)
Cal OES-funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department of agency.
VII. Proof of Authority from City Council/Governing Board – (Subrecipient Handbook Section
1350)
The above-named organization (Applicant) accepts responsibility for and must comply
with the requirement to obtain a signed resolution from the City Council/Governing
Board in support of this Program. The Applicant must provide all matching funds
required for said project (including any amendment thereof) under the Program and
the funding terms and conditions of Cal OES, and that any cash match will be
appropriated as required. It is agreed that any liability arising out of the performance of
this Grant Subaward, including civil court actions for damages, shall be the responsibility
of the grant Subrecipient and the authorizing agency. The State of California and Cal
OES disclaim responsibility of any such liability. Furthermore, it is also agreed that grant
funds received from Cal OES shall not be used to supplant expenditures controlled by
the City Council/Governing Board.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 3
The Applicant is required to obtain written authorization from the City
Council/Governing Board that the official executing this Grant Subaward is, in fact,
authorized to do so. The Applicant is also required to maintain said written authorization
on file and readily available upon demand.
VIII. Civil Rights Compliance
The Subrecipient complies with all laws that prohibit excluding, denying or discriminating
against any person based on actual or perceived race, color, national origin, disability,
religion, age, sex, gender identity, and sexual orientation in both the delivery of services
and employment practices and does not use federal financial assistance to engage in
explicitly religious activities.
IX. Special Condition for Grant Subaward with Victims of Crime Act (VOCA) Victim
Assistance Formula Grant Program Funds
1.Applicability of Part 200 Uniform Requirements
The Subrecipient must comply with the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this FY 2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,
2014. If this FY 2019 award supplements funds previously awarded by OJP under
the same award number (e.g., funds awarded during or before December
2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number (regardless of the award date, and regardless of whether
derived from the initial award or a supplemental award) that are obligated on
or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as
they relate to OJP awards and Subawards ("Subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date of
submission of the final expenditure report (SF 425), unless a different retention
period applies -- and to which the Subrecipient must provide access, include
performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records
indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other
materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements, the
Subrecipient is to contact OJP promptly for clarification.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 4
2.Compliance with DOJ Grants Financial Guide
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial
Guide as posted on the OJP website (currently, the "DOJ Grants Financial
Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including
any updated version that may be posted during the period of performance.
The Subrecipient must comply with the DOJ Grants Financial Guide.
3.Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons
(including reporting requirements and OJP authority to terminate award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of Subrecipients, Subrecipients
("Subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by Subrecipients and Subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
4.Civil Rights and Nondiscrimination
The Subrecipient understands that the federal statutes and regulations
pertaining to civil rights and nondiscrimination and, in addition:
a.The Subrecipient understands that the applicable statutes pertaining to civil
rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. §
2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section
901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section
303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. The Subrecipient understands that the applicable statutes pertaining to
nondiscrimination may include section 809(c) of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968 (34 U.S.C. §10228(c)); section 1407(e) of
the Victims of Crime Act of 1984 (34 U.S.C. § 20110 (e)) ; section 299A(b) of
the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. §
11182(b)); and the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C. § 12291(b)(13), which will apply to
all awards made by the Office of Violence Against Women, also may apply
to an award made otherwise; and
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 5
c.The Subrecipient understands they must comply with the specific assurances
set out in 29 C.F.R. §§ 42.105 and 42.204.
5.Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences (as that term is defined by DOJ), including
the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently,
as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial
Guide").
6.Compliance with General Appropriations-Law Restrictions on the Use of Federal
Funds (FY 2019)
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations
Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of an appropriations-law
restriction, the Subrecipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
7.Reporting Potential Fraud, Waste, & Abuse
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, Subrecipient,
contractor, subcontractor, or other person has, in connection with funds under
this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or
misconduct involving or relating to funds under this award should be reported to
the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online");
(2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 6
20530; and/or (3) by facsimiledirected to the DOJ OIG Fraud Detection Office
(Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8.Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or
agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a.In accepting this award, the Subrecipient:
o Represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as
described above; and
o Certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by
that agency.
b.If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
o It represents that (1) it has determined that no other entity that the
Subrecipient's application proposes may or will receive award funds
(whether through a Subaward, procurement contract, or subcontract
under a procurement contract) either requires or has required internal
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 7
confidentiality agreements or statements from employees or contractors
that currently prohibit or otherwise currently restrict (or purport to prohibit
or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and (2) it has made appropriate inquiry, or
otherwise has an adequate factual basis, to support this representation;
and
o It certifies that, if it learns or is notified that any Subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been
requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that
entity, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
9. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt and
enforce policies banning employees from text messaging while driving any
vehicle during the course of performing work funded by this award, and to
establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
10. OJP Training Guiding Principles
Any training or training materials that the Subrecipient develops or delivers with
OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
11. Requirement to report actual or imminent breach of personally identifiable
information (PII)
The Subrecipient must have written procedures in place to respond in the event
of an actual or imminent "breach" (OMB M-17-12) if it – (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of
"personally identifiable information (PII)" (2 CFR 200.79) within the scope of an
OJP grant-funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The Subrecipient's breach
procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of
an actual breach, or the detection of an imminent breach.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 8
12.Specific post-award approval required to use a noncompetitive approach in
any procurement contract that would exceed $250,000
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold
(currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement
"contract" (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the
OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award
condition: Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $250,000)),
and are incorporated by reference here.
13.Requirement for Data on Performance and Effectiveness Under the Award
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data must be
provided to OJP in the manner (including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act, and other applicable laws.
14.Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The Subrecipient must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a
federal grant, a gross waste of federal funds, an abuse of authority relating to a
federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
to this award, the Subrecipient is to contact the DOJ awarding agency (OJP or
OVW, as appropriate) for guidance.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 9
15. Victims of Crime Act Requirements
The Subrecipient must comply with the conditions of the Victims of Crime Act
(VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C.
20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and
regulations), as required.
16. Demographic Data
The Subrecipient must collect and maintain information on race, sex, national
origin, age, and disability of victims receiving assistance, where such
information is voluntarily furnished by the victim.
17. Performance Reports
The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by OVC.
This information on the activities supported by the award funding will assist in
assessing the effects that VOCA Victim Assistance funds have had on services
to crime victims within the jurisdiction.
18. Access to Records
The Subrecipient must authorize the Office for Victims of Crime (OVC) and/or
the Office of the Chief Financial Officer (OCFO), and its representatives, access
to and the right to examine all records, books, paper, or documents related to
the VOCA grant.
19. All Subawards ("Subgrants") must have specific federal authorization
The Subrecipient must comply with all applicable requirements for authorization
of any Subaward. This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a "Subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any Subaward are posted on
the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition:
All Subawards ("Subgrants") must have specific federal authorization), and are
incorporated by reference here.
20. Unreasonable restrictions on competition under the award; association with
federal government
SCOPE. This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of the dollar
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 10
amount of the purchase or acquisition, the method of procurement, or the
nature of any legal instrument used.
a.No discrimination, in procurement transactions, against associates of the
federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set
out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and
administer[ed] in a manner so as to ensure that Federal funding is expended
and associated programs are implemented in full accordance with U.S.
statutory and public policy requirements") and 200.319(a) (generally
requiring "[a]ll procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices "restrictive of
competition," such as "[p]lacing unreasonable requirements on firms in order
for them to qualify to do business" and taking "[a]ny arbitrary action in the
procurement process") -- no Subrecipient may (in any procurement
transaction) discriminate against any person or entity on the basis of such
person or entity's status as an "associate of the federal government" (or on
the basis of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as
specifically authorized by USDOJ.
b.Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c.Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, award funds may be obligated for the reasonable, necessary, and
allocable costs (if any) of actions designed to ensure compliance with this
condition.
d.Rules of construction
1)The term "associate of the federal government" means any person or
entity engaged or employed (in the past or at present) by or on behalf of
the federal government -- as an employee, contractor or subcontractor,
grant Subrecipient or -Subrecipient, agent, or otherwise -- in undertaking
any work, project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and includes any
applicant for such employment or engagement, and any person or entity
committed by legal instrument to undertake any such work, project, or
activity (or to provide such goods or services) in future.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 11
2)Nothing in this condition shall be understood to authorize or require any
Subrecipient or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
21. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award is to benefit a set of individuals
under 18 years of age.
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference
here.
22.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination – 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part
42, specifically including any applicable requirements in Subpart E of 28 C.F.R.
Part 42 that relate to an equal employment opportunity program.
23.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
24.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including
any applicable requirements regarding written notice to program beneficiaries
and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit
specific forms of discrimination on the basis of religion, a religious belief, a
refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 12
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients and
Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal
Regulations (currently accessible at https://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1, Part 38, under e-CFR "current" data.
25.Restrictions on “Lobbying”
In general, as a matter of federal law, federal funds awarded by OJP may not
be used by the Subrecipient, either directly or indirectly, to support or oppose
the enactment, repeal, modification, or adoption of any law, regulation, or
policy, at any level of government. See 18 U.S.C. 1913. (There may be
exceptions if an applicable federal statute specifically authorizes certain
activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from
being used by the Subrecipient to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official
or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, Subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending, or modifying any such award.
See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception
that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of these prohibitions, the
Subrecipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
26.Subgrant Award Report (SAR)
The Subrecipient must submit a SAR to OVC for each Subrecipient of the VOCA
victim assistance funds, within ninety (90) days of awarding funds to the
Subrecipient. Subrecipients must submit this information through the automated
system.
27.Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
requirements, if (as determined by the DOJ awarding agency) the Subrecipient
does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 13
outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
28.Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements that may be
imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the
period of performance for this award, if the Subrecipient is designated as "high- risk"
for purposes of the DOJ high-risk grantee list.
29.Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation (such as
Form I-9s or equivalents) regarding the eligibility of employees hired using the funds.
All appropriate documentation must be maintained on file by the project and available for
Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
Subrecipient may be ineligible for Subaward of any future grants if the Cal OES determines
that any of the following has occurred: (1) the Subrecipient has made false certification, or
(2) violates the certification by failing to carry out the requirements as noted above.
I CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Subaward
[Section 15 on Grant Subaward Face Sheet], and hereby swear that I am duly authorized
legally to bind the contractor or grant Subrecipient to the above described certification. I
am fully aware that this certification, executed on the date and in the county below, is
made under penalty of perjury under the laws of the State of California.
Authorized Official's Signature:~ -?t=~ ~.
Authorized Official's Typed Name:_E_r_ne_s_t_B_ud_d_y_M_e_n_a_e_s __________ _
Authorized Official's Title:Chairman, Board of Supervisors
Date Executed: ~ c>r--1 o l..D 2,,o
Federal Employer ID #....iii~ Fe~eral DUNS #_9_32_9_5_3_0_3_7 _____ _
Current System for Award Management (SAM) Expiration Date:04/07/2020
Executed in the City/County of: Fresno ATTEST:
BERNICE E . SEIDEL
!:=========================Clerk of the Board of Superv isors
County of Fresno, State of Californ ia
AUTHORIZED BY: (not applicable to State agencies) By dciv ~ Deputy
• • •
City Financial Officer
City Manager
Governing _Board Chair
[!]
•
County Financial Officer
County Manager
(
Signature: ()P1A . ./\ (\ 9v(Lliil-
Typed Name: Oscar J. Garcia ( \) () ~
. Q
Title : Auditor-Controller/Treasurer-Tax Collector
Certi fi cat io n of As sura nce o f C o m pliance -VOC A Ca l OE S 2-10 4f (Re v. 1 /2020 ) 14
BUDGET CATEGORY AND LINE ITEM DETAIL Subrecipient: Subaward #: UV 19 02 0100 17 VOCA 17VOCA 18 VOCA 18 VOCA A. Personal Services -Salaries/Employee Benefits Match Match COST $0 Victim Witness Advocate -2 FTE $0 $4,248 x 12 months x 2 FTE =$101,952 $76,296 $25,656 $101,952 Benefits: 95.052% of $101,952 = $96,907 $11,614 $73,049 $12,244 $96,907 Benefits include Unemployment Ins -.09%, Retirement -63.97%, OASDI -7.65%; Workers Comp-.567%, Health Insurance -22.58%, Benefit Administration -.195% $0 $0 $0 $0 $0 -In-Kind Match = volunteer -Vie::/Witness Advocate 850 hrs @ $23.91 = $20,324 (will onl}' claim $19,892} -$7,460 $12,432 $19,892 Victim Witness Advocate Step 9 per hour rate -$23.91 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Personal Section Totals $76,296 $19,074 $98,705 $24,676 $218,751 PERSONAL SECTION TOTAL $218,751 Cal OES 2-106a (Revised 4/2016)
BUDGET CATEGORY AND LINE ITEM DETAIL Subrecipient: Subaward #: UV 19 02 0100 17VOCA 17VOCA 18 VOCA 18VOCA Match Match B. Operatina Expenses COST $0 Office RenULease -Office Space= 120 sq ft x $1.75 sq ft x 124 months x 2 FTE = $5,040) will not claim $0 $0 Utilities-$140/month x 12 months= $1,680 (will not claim) $0 Janitorial 240 .08 19.20 $0 Security 240 .07 16.80 $0 PG&E (Est) 100.00 $0 Water/Sanitation 2.53 $0 Disposal --1.fil $0 Total $140.44 $0 $0 Office Expense -$350 x 12 months = $4,200; Printing of brochures, program literature and public presentation materials, office supplies (will not claim) $0 $0 Data Processing Services (Software equipment rental/lease; Telephone Charges)-($360.83/month x 12 months= $4,330) will not claim $0 $0 Vehicle Charges (will not claim) $0 Training Expenses (will not claim) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Operating Section Totals $0 $0 $0 $0 $0 OPERATING SECTION TOTAL $0 Cal OES 2-106a (Revised 4/2016)
BUDGET CATEGORY AND LINE ITEM DETAIL Subrecipient: Subaward #: UV 19 02 0100 17 VOCA 17VOCA 18 VOCA 18 VOCA C. Equipment Match Match COST $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Equipment Section Totals $0 $0 $0 $0 $0 EQUIPMENT SECTION TOTAL $0 Same as Section 12G on the Grant Subaward Face $76,296 $19,074 $98,705 $24,676 Sheet Total Project Cost $218,751 Cal OES 2-106a (Revised 4/2016)
Subrecipient: Fresno County Subaward #: UVl 9 02 0100 Budget Narrative The total amount of funds requested in this grant proposal is $218,75, of which $175,001 is from the California Governor's Office of Emergency Services (Cal OES) and $43,750 is the required match from the County of Fresno. In order to support our objectives of l) improved identification of elderly and dependent adult victims; 2) better community awareness of victims' rights and available services; 3) increased law enforcement attention on Unserved/Underserved Victim issues; 4) establishing connections between the Fresno County Crime Victim Assistance Center and our rural communities and cultural groups; and 5) improving services available to elderly and dependent adult victims of violent crime through a comprehensive inter-agency approach, the Probation Department proposes two (2) FTE Victim Advocates. The proposed salaries and benefits include costs for two (2) FTE Victim Advocates. Salaries projected at actual Range and Step. In an effort to minimize administrative cost, the implementing agency (Probation Department) will absorb the cost of training/travel expenses to send the Victim Advocates, Project Coordinator and Financial Officer to Cal OES required training conferences or workshops. The salaries associated with the Project Coordinator and Fiscal Officer attached to this program are paid by funds not associated with this grant; however, they provide direct services regarding all financial matters related to the grant, including the budget and any modifications. The Fiscal Officer also oversees compliance with regulations and procedures Budget Narrative -Cal OES 2-107 (Revised 3/2019)
Subrecipient: Fresno County Subaward #: UVl 9 02 0100 mandated by the funding source to ensure the appropriate expenditure of grant funds. The Victim Advocate position provides all mandated and optional services to the elderly and/or dependent disabled adult victims to assist them in coping with the impact of trauma resulting from criminal acts. Other services include, but are not limited to, outreach into the community to identify more elderly and dependent adult crime victims for increased referrals, increasing victims' awareness of their rights and how to contact Victim Advocates for assistance, and enhancing direct services to rural cities/towns within Fresno County. Completion of Sixty (60} semester units of academic work from one or more of the following disciplines: psychology, sociology, criminology or a related field, is required for this position as well as two (2} years of full-time, paid work experience in victim services providing intake, counseling, and referral services. One hundred percent of staff time is committed to the goals and objectives of this program. The program does not use sub-contractors or have any unusual expenditures. No mid-year salary range adjustment is required, as it has been calculated over a twelve-month period and is reflected in the personal service section of this report. The operating expenses allow for the maintenance of a comprehensive center that is responsive to the basic rights and needs of victims and witnesses within Fresno County. Through the operating component, a fully functional program staff will be able to provide efficient and effective delivery Budget Narrative -Cal OES 2-107 (Revised 3/2019) 2
Subrecipient: Fresno County Subaward #: UVl 9 02 0100 of services which are consistent with the stated goals and objectives outlined in the grant application. The operating expenses provide for supplies, office equipment, communication efforts, transportation, public awareness, education, and other materials required for the implementation of a successful program. Budget Narrative -Cal OES 2-107 (Revised 3/2019) 3
Subrecipient: Fresno County Subaward #: UV 19 02 0100 Project Narrative PROBLEM STATEMENT Over the past 20 years, the Fresno County Probation Department's Crime Victim Assistance Center { CV AC) has served elderly crime victims through grants provided by the Governor's Office of Emergency Services {Cal OES) and its predecessor, California Emergency Management Agency { Cal EMA). As a result of these grant awards, our Victim Advocates have been well trained in recognizing and meeting the special needs of elderly and dependent adult crime victims, a population vulnerable to physical, emotional and financial abuse. Prior to these grant awards, inter-agency collaboration and cross-referrals were sporadic. Through the Unserved/Underserved grants, community agencies have collaborated to improve services and access to services for underserved victims in Fresno County. Victim Advocates have also provided outreach to law enforcement agencies to maximize official reporting of abuse. CV AC, built in partnership with Cal OES, has become a recognized and trusted resource for victims. The Fresno County Probation Department is the supporting agency for CVAC. Under the direction of the Chief Probation Officer, a Probation Division Director supervises the Probation Services Manager responsible for the CVAC. Project Narrative -Cal OES 2-108 (Revised 3/2019)
Subrecipient: Fresno County Subaward #: UV 19 02 0100 The Detective in the Fresno County Sheriff's Office -Elder Unit reports there are currently 180 open cases under investigation and that, thus far, every criminal complaint filed has resulted in a conviction. The detective investigates matters that involve physical abuse, financial fraud, caregiver neglect and suspicious death cases. The detective reports an increase in these types of cases, however historical statistical information is not available. The Fresno County District Attorney assigned to Elder Abuse cases currently has 35-50 cases proceeding through the judicial process. The District Attorney reported that in order to file Elder Abuse charges, certain elements of the crime must be met. Crimes not meeting the criteria are not filed as Elder Abuse cases and may be handled by other attorneys. Statistical information was not available regarding cases in which the victim is an elder, but the crime is not elder abuse. The Demographic Unit of California's Department of Finance cites Fresno County as the tenth most populated of the state's 58 counties, and estimates a total of 1,007,252 residents in 2018, of which nearly 116,000 are over the age of 65. Any victim of crime may feel embarrassed, afraid, or not deserving of assistance, but perpetrators of crimes against elders and dependent adults are often times family members the victim has entrusted. Family dynamics and fear of retribution may be involved in the decision to report abuse, so victims need support to obtain justice. The elderly and Project Narrative -Cal OES 2-108 (Revised 3/2019) 2
Subrecipient: Fresno County Subaward #: UV 19 02 0100 dependent adults may suffer from dementia, physical disabilities or mental health issues, any of which compound the effect of crime and lead to confusion about the legal system. This population is extremely vulnerable and deserving of support and assistance. Fresno County is home to multiple ethnically diverse cultural groups, including three federally recognized Native American Tribes, immigrants from Central and South America, and a significant community of Hmong refugees. The American Community Survey reports that over 43% of Fresno County residents speak a language other than English at home. Because Fresno County has such a strong agricultural influence the rural population includes many immigrants whose primary language is other than English. The demand for agricultural workers in the San Joaquin Valley has brought immigrants from Mexico and Central America for nearly a century, so Spanish is common here. The Hmong community is made up of an ethnic and linguistic group of refugees native to Southeast Asia. With a large influx of Hmong over the past 20 years, Fresno County has the second-largest Hmong community in the United States. Of California's estimated 91,000 Hmong residents, over 35,000 reside in Fresno County. Minneapolis-St. Paul, MN is the only area in the nation with a larger Hmong community. Fresno County covers 6,017 square miles. Approximately 35% of the county's population lives in suburban, rural and agricultural areas outside the adjoining cities of Fresno and Clovis. Many small farms are producing fruits and vegetables introduced to the area by Project Narrative -Cal OES 2-108 (Revised 3/2019) 3
Subrecipient: Fresno County Subaward #: UV 19 02 0100 our immigrant communities, resulting in expanded market choices for Fresno County residents. However, these farms are scattered throughout the county, in isolated mini-communities of a few, often related, households. A majority of the elders among them do not read or write and are not connected to the larger community or the services it provides. Aside from attending family functions, going to medical appointments, or nearby social or church gatherings, many elders prefer to stay at home. The vastness of our rural area and its cultural diversity compound the challenges of identifying, contacting, and serving these vulnerable victims. Success in outreach and identification establishes connection with victims, which brings an equal challenge-widespread demand for culturally relevant services. Fresno County's demographics have led to identification of our elderly and dependent adult victims, particularly those in rural areas and in isolated cultural groups, as the focus of this unserved/underserved victim advocacy and outreach proposal. Essential services currently provided in Fresno County include both the mandated and optional services identified in 13835.5 of the Penal Code. Contact with the victim is made within 24 hours of referral (excluding holidays and weekends). Upon initial contact, the victim is assessed to determine emotional and physical needs. At that time, referrals are made to help build trust and ensure the victim's safety, while Project Narrative -Cal OES 2-108 (Revised 3/2019) 4
Subrecipient: Fresno County Subaward #: UV 19 02 0100 restoring dignity and self-esteem. In the event of emotional trauma, staff provides crisis intervention services, and/or arranges for appropriate outside agencies to provide more intensive intervention. When necessary, referrals are made for assistance with: food, clothing, lodging, transportation, or other needs-resulting from the victimization. A small emergency cash fund is maintained at the main office to assist victims with their immediate needs. The main office for victim assistance is the James Rowland Crime Victim Assistance Center (CVAC), located in Fresno at 2233 Kern Street. We also have two satellite offices. The Senior Resource Center (SRC) is located at 2025 Dakota Avenue in Fresno. The SRC enhances response and services to elderly victims of crime through an innovative approach. The SRC is a unique, one-of-a-kind operation. Years ago, an old hospital was renovated to develop a centralized facility where services would be immediately available to assist elderly and dependent adults in a one-stop venue. Participating agencies include: the Aged/Blind and Disabled Medi-Cal Unit, Adult Protective Services, In-Home Supportive Services, the Public Authority, the Fresno/Madera Area Agency on Aging, and social service programs. One wing of the SRC houses the County Sheriff's Elder Abuse Unit as well as our satellite office. The close interagency networking of all partners at the SRC has had a tremendous impact on the protection of elderly and dependent adult crime victims and improved accessibility of services. Project Narrative -Cal OES 2-108 (Revised 3/2019) 5
Subrecipient: Fresno County Subaward #: UV 19 02 0100 The Juvenile Justice Campus (JJC), at 3333 East American Avenue, in Fresno, houses a Victim Advocate who works with all victims of juvenile offenders. Elderly/Dependent adults who have been victimized by juvenile offenders may initially come to this office for assistance. Their immediate needs are assessed, referrals made, and the case is transferred to the SRC. Victim Advocates reach into the community to develop awareness of victim services, provide direct services to clients, and participate in multidisciplinary team building. Volunteers and Student Workers augment services of the Victim Advocates according to their training, ability, and aptitude. We are proud of the direct, indirect, and capacity building services we have been providing under the UV program in Fresno County. We recognize that gaps exist in our outreach efforts to unserved/underserved populations, such as those in rural areas and cultural groups that are difficult to reach without established connections. We also recognize that when the current UV grant funding ends, gaps will develop as services now being offered will be curtailed. PLAN 1) Describe in detail the plan that will be taken in order to develop and/or implement any Program components that are not currently in place. The overarching goal of the Unserved/Underserved Victim Advocacy and Outreach Program is to reach elderly and dependent adult victims of Project Narrative -Cal OES 2-108 (Revised 3/2019) 6
Subrecipient: Fresno County Subaward #: UV 19 02 0100 crime and to assist them in coping with impacts and trauma that result from criminal acts. The components currently provided through the UV program, Victim Advocates specifically assigned to work toward the following objectives: 1) Improved identification of elderly and dependent adult victims; 2) Increased community awareness of victims ' rights and available services; 3) Increased law enforcement attention on UV issues; 4) Establishing connections between Crime Victim Assistance Center (CVAC) and our rural communities and cultural groups; and 5) improving services available to elderly and dependent adult victims of violent crime through a collaborative inter-agency approach, CV AC will continue to provide comprehensive, individualized services to each XV client. Upon initial contact, whether in the community, at CV AC, or the Senior Resource Center (SRC), the victim will be assessed to determine emotional and physical needs. At that time, referrals are made to help build trust and ensure the victim's safety, while restoring dignity and self-esteem. When appropriate, referrals are made for assistance with food, clothing, lodging, transportation and other individual needs arising from the victimization. A small emergency fund, controlled under the guidelines of the Fresno County Auditor-Controller's office, are maintained at the main office to assist victims with their immediate needs. Project Narrative -Cal OES 2-108 (Revised 3/2019) 7
Subrecipient: Fresno County Subaward #: UV 19 02 0100 Non-emergency referrals are made according to the initial assessment and a Victim Advocate will contact each victim to follow-up. It is difficult to provide services in the rural areas of Fresno County because the area is vast, sparsely populated, and has a high percentage of non-English speaking residents. A vehicle is assigned to the project and utilized to augment direct services in the field and to address transportation issues for victims. Contact with victims is made in their homes, at community agencies, shelters, and other locations to provide immediate service. Field contacts are with other agency personnel when the presence of a Victim Advocate is requested by that agency, i.e., law enforcement, District Attorney, Adult Protective Services, etc., or when requested by the victim. Technology has also extended our reach into the County's rural areas. A laptop computer with internet capabilities provides remote access to Probation, Court, District Attorney, Jail, and California Compensation and Restitution System (CaRES) programs. Victim Advocates working in rural areas can set up a "mobile office" to enter new cases, update victim information, obtain court dates, and check application status for victim compensation. When elderly and/or dependent disabled adult victim comes to the Crime Victim Assistance Center located in downtown Fresno for services, a Victim Advocate and/or trained volunteer will provide the initial crisis intervention contact. The victim will receive appropriate referrals to Project Narrative -Cal OES 2-108 (Revised 3/2019) 8
Subrecipient: Fresno County Subaward #: UV 19 02 0100 collaborating agencies. In the event of emotional trauma, staff will arrange for more intensive intervention to meet the immediate needs of the victim. This may include contacting law enforcement if the safety or well-being of the victim is of concern which may result in placing a WIC 15703 hold. The victim will be referred to the specialized Elder/Dependent disabled adult Victim Advocate. This Victim Advocate will provide additional referrals to community agencies if needed. Orientation to the Criminal Justice System will be provided to the victim which may include an explanation of Marsy's Rights, court hearings, court support, Victim Impact Statements, restitution, and restraining orders. Providing these services will help reduce the stress and confusion that the elderly and dependent disabled adults often experience with the criminal cases. The Victim Advocate can also act as a liaison for the victim when dealing with law enforcement, District Attorney, Probation Officer and other agencies. The Victim Advocate will provide court support, assistance with the Victim Impact Statement, and arrange for court escort, if needed. If needed, the case may be staffed during a multi-disciplinary team meeting to address any additional needs or concerns regarding the victim. When appropriate, court support will be provided through an ongoing information exchange regarding case status and disposition; further, Victim Advocates will assist with court escort, court testimony, and delivery of Victim Impact Statements. CV AC has partnered with the Fresno County Superior Court on a Project Narrative -Cal OES 2-108 (Revised 3/2019) 9
Subrecipient: Fresno County Subaward #: UV 19 02 0100 highly successful pilot project. Weekly, a courtroom is designated to hear petitions for restraining orders for this population in a more calm, less crowded and timely setting. Central California Legal Services (CCLS) occasionally attends court to support the seniors they have assisted with the restraining order paperwork. However, CCLS does not prepare any paperwork in court. A Victim Advocate or appropriate volunteer is present to support elderly victims through the court process on this specialized calendar. The Victim Advocate or volunteer provides crisis intervention and referrals as appropriate after the hearing. This innovative collaboration has been a tremendous benefit to this vulnerable population, and it will continue as an integral part of this proposal. Applications for emergency and non-emergency financial assistance through the California Victim Compensation Program (Cal VCP) will be completed by the Victim Advocate. Follow-up tracking of application status will be provided upon request of the victim. Safety planning will be addressed with each victim, and referrals made to support the safety plan, including the preparation of restraining orders, when appropriate. Victim Advocates will follow-up with every victim on a safety plan. Additional services to be offered to victims include assistance with the return of property, notifications to family, friends, landlords and/or employers; and intervention by Victim Advocates on the victim's behalf with creditors, Project Narrative -Cal OES 2-108 (Revised 3/2019) 10
Subrecipient: Fresno County Subaward #: UV 19 02 0100 landlords, and/or employers when further hardships are created for the victim because of the crime. The program will continue to comply with all ADA requirements. The SRC is accessible to individuals with disabilities. Further, if an individual cannot come to the SRC due to a disability, our Victim Advocates make arrangements to meet the individual at an alternative site to serve the victim's needs. Pamphlets and handout materials are printed in a larger font for individuals with visual disabilities; interpreters and a phone relaying system can be utilized for those with hearing disabilities. Outreach is an essential component of the service plan, as improving community awareness of services leads to an increase in referrals. A coordinated system of agency referrals has been developed and will continue to grow. The Fresno County Sheriff's Office Elder Abuse Unit, Adult Protective Services, and the Aged Blind and Disabled Medi-Cal Unit, all have satellite offices at the Senior Resource Center; thus, regular contact will be made with these agencies regarding protocols and referrals. A Spanish speaking Victim Advocate has been assigned to make presentations to the senior and dependent adult populations and community organizations in the rural areas. Successful outreach to rural and cultural groups will require working through individuals, organizations, churches or community centers familiar Project Narrative -Cal OES 2-108 (Revised 3/2019) 11
Subrecipient: Fresno County Subaward #: UV 19 02 0100 to, and trusted by, the group. Victim Advocates will attempt to engage local rural communities, and organizations serving cultural populations, such as El Centro Binacional para el Desarrollo lndigena Oaxaqueno, Lao Family Community of Fresno, Inc., Stone Soup Fresno, and Fresno Center for New Americans to offer outreach activities and encourage participation in various community collaborative meetings. Effectively reducing trauma and crisis caused by a criminal act can be a difficult challenge. Victim Advocates must be trained to assist crime victims in the most effective way possible. Ongoing cultural competency training is provided on issues specifically affecting victims of elder and dependent adult abuse. Our Victim Advocates have met all the basic training requirements mandated by the grant. In addition, our Victim Advocates will continue to attend training to enhance their advocacy skills regarding many types of crime, as elderly and dependent disabled adults are impacted by all crimes as well as criminal abuse. These trainings increase the knowledge base of our Victim Advocates and, in turn, improve their ability to effectively reduce trauma resulting from victimization. Multidisciplinary team building is accomplished through regular attendance and participation in inter-agency meetings including, but not limited to: the Elder Abuse Roundtable, Multidisciplinary Team Meetings, and the Reedley Victim Collaborative Meeting. Ongoing participation in ' these meetings and others throughout the community will ensure that Project Narrative -Cal OES 2-108 (Revised 3/2019) 12
Subrecipient: Fresno County Subaward #: UV 19 02 0100 victims' rights remain in the forefront and that collaborative working relationships with local law enforcement agencies as well as other community-based organizations are maintained and strengthened. To improve the service to ( and accuracy of statistics gathered on) this population, trainings and presentations will continue to be provided on-site at area law enforcement agencies. We request that cases be referred by age/disability, as well as the specific Penal Code. During these visits, Victim Advocates will also review updated UV program information and encourage agencies to provide Marsy's Rights information to each crime victim and to refer victims to our advocacy program. Our plan is to maintain contact and continue to nurture existing relationships between agencies within the Senior Resource Center, as well as outside the center; including the rural communities. We will continue to make presentations to community organizations, agencies, and cultural groups to inform them of services, our referral system, Victim's Compensation, and Crime Victims Constitutional Rights. We also plan to provide information tables at community events to educate the public about UV services and crime victims' rights. Volunteers are an essential component of our program and serve in assignments according to their training, skills and abilities. Each volunteer must pass a background investigation and receive fingerprint clearance. All volunteer hours are logged by the volunteer and approved by the supervising Victim Advocate. Logs are Project Narrative -Cal OES 2-108 (Revised 3/2019) 13
Subrecipient: Fresno County Subaward #: UV 19 02 0100 then submitted to the Program Technician monthly. 2) Describe any changes in development and/or implementation of core Program components that have taken place since the initial application for funding. Based on the successful current plan, we have not found the need to develop or implement any new components or changes. The needs of the population served by this grant, the dependent disabled adult and elder victims 65 years or older, are being met. 3) Identify the progress that has been made in developing a plan for sustainability that will allow the Program to continue following the end of the five-year fund cycle. If funding is eliminated, it will result in the elimination of a specialized caseload dedicated to the needs of the elderly and/or dependent disabled adult victims. At this time, no alternative funding source has been identified to continue providing the services of this grant, however, Fresno County Probation Department will continue to search for alternative funding sources. It is likely the clients served by this grant will be served by the Cal OES Victim Witness Assistance Program recognizing this will be difficult since the Victim Witness Assistance Program is already operating at full capacity. Project Narrative -Cal OES 2-108 (Revised 3/2019) 14
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re_s_no_C_o_u_nt..:...y _______ _ Duns# 932953037 FIPS# 019-00000
Disaster/Program Title: Unserved/Underserved Victim Advocacy and Outreach (UV) Program
Performance Period: 01101120 to 12/31/20 Subaward Amount Requested: _$_2_18--'-,7_5_1 ___ _
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov.• JPA O Non-Profit •Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have >5 years
manaqinq qrants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? >10 grants
4. What is the approximate total dollar amount of a ll grants your organization
$3,173,729 receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific
Yes activities/oroiects?
7 . How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Select
12. How many years do you maintain receipts, deposits , cancelled checks,
3-5 years invoices, etc.?
13 . Do you have procedures to monitor grant funds passed through to other Yes entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
S~pature: (Authorized~ Date:
' ' .i.3 ii ,I '1Y\Ci1t.h 10 2.o2n -~I-
.Y Print Name and Title: Ernest Buddy Mendes, Chairman , Board of Supervisors Phone Number: 559-600-4000
Cal OES Staff Onlv: SUBAATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County of Fresno, State of California
By ffi\L\Q...; 4 Deputy
t Grants Management Assessment (Rev.07 /2019)
PROJECT SERVICE AREA INFORMATION 1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project. Put an asterisk where the project's principal office is located. Fresno* 2. U.S. CONGRESSIONAL DISTRICT(Sl: Enter the number(s) of the U.S. Congressional District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 4 16* 21 22 3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 23 31 * 4. STATE SENATE DISTRICT(Sl: Enter the number(s) of the State Senate District(s) that the project serves. Put an asterisk for the district where the project's principal office is located. 8 12 14* 5. POPULATION OF SERVICE AREA: Enter the total population of the area served by the project. 1,007,252 Project Service Area Information -Cal OES 2-154 (Revised 7 /2019)
I
J
Personnel Development & Research
Probation Division Director
Joy Thompson
I
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
I
I
Yictim Witness Grnut
Viktoria Grigoryan, Sr. Victim Advocate
Gwen Pfost, Sr. Victim Advocate
Mariell Trauner, Sr. Victim Advocate
Isabel Bolanos, Victim Advocate
Evelyn Espino1.a, Victim Advocate
Cassandra Torres, Victim Advocate
Hannah Martinez, Victim Advocate
Veronica Fabela, Victim Advocate
Brenda Muniz, Victim Advocate
Sarah Thong, Victim Advocate
Shawnte Beatty, Mass Victimization Advocate
Vacant (2), Victim Advocate
8.u.pJuu:t
Liana Diaz, Program Tech II
Justin Coulter, Office Assistant I
Mia Castillo, Student Worker/Extra Help
Vacant (2), Student \\1orke,iExh·a Help
UnseJYed/JJnderseJYed Victim Grant
Debra Go1fiam, Victim Advocate
Tony Villela, Victim Advocate
Fresno County Probation Department J
Kirk Haynes
Chief Probation Officer
I
Ju~~
Division
~tmeot
sion
I
YOJSE Grant
Jeanette Miller, Victim Advocate
Human Trafficking Grant
Faye Parra, Sr. Victim Advocate
XC Grant
Jessica Munoz, Victim Advocate
Melinda Zava la, Victim Advocate
Sarah Barton, Victim Advocate
Tami Tabacchi, Deputy Probation Office IV
I I
I I
Adult Division I I Detention
Division
I
Financial Services
Supc1vising Accountant
Norabelle Elcgado
I
Administration Division
Greg Reinke
J
I
Automation
Senior Business
Systems Analyst
David Touma
I
John Bedell,
IT Analyst IV
Ben Chen,
IT Analyst IV
Shawn Mims,
IT Analyst IV
Russell Pehrson,
Business System
Analyst Ill
Vacant,
IT Analyst II
Jacqueline Wongsing,
Program Tech . II
I Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals 1. Fresno County Council on Child Abuse Reporting 2. Fresno County Deaf/Hard of Hearing Service Center 3. Fresno County District Attorney's Office 4. Fresno Madera Area Agency on Aging 5. Fresno/Madera Ombudsman Program 6. Marjaree Mason Center 7. Rape Counseling Services of Fresno 8. Clovis Police Department 9. Coalinga Police Department 10. Firebaugh Police Department 11. Fowler Police Department 12 Fresno City Police Department 13. Huron Police Department 14. Kerman Police Department 15. Kingsburg Police Department 16. Orange Cove Police Depart 17. Parlier Police Department 18. Mendota Police Department 19. Reedley Police Department 20. Sanger Police Department Use additional pages if necessary. Operational Agreement Summary -Cal OES 2-160 (Revised 7/2015) Dates of OA Date OA Signed (xx/xx/xxxx) From: To: I I to 04/02/18 I 04/01/18 3/31/20 I I 03/29/18 104/01/18 I to I 3131120 i 03/27/18 04/01/18 I to 3/31/20 I i 04/02/18 04/01/18 to 3/31/20 I I 04/04/18 104/01/18 Ito 3/31/20 04/18/18 104/01/18 \to 3/31/20 ! 04/05/18 104/01/18 Ito 3/31/20 I 04/02/18 104/01/18 to 3/31/20 l Ito 04/16/18 !04/01/18 3/31/20 l I 04/03/18 104/01/18 to 3/31/20 03/29/18 !04/01/18 to 3/31/20 I I 04/11/18 04/01/18 to 3/31/20 I 05/08/18 104/01/18 to 3/31/20 I I 04/13/18 104/01/18 Ito 3/31/20 04/03/18 04/01/18 Ito 3/31/20 04/09/18 104/01/18 / to 13/31/20 03/29/18 104/01/18 Jto 3/31/20 I 104/01/18 I 04/02/18 to 3/31/20 I I 04/10/18 104/01/18 I to 3/31/20 I 04/09/18 104/01/18 I to 3/31/20 I I
Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals 1. Selma Police Department 2. 3. 4. 5. I 6. 7. 8. 9. 10. 11. 12 13. 14. 15. 16. 17. 18. 19. 20. Use additional pages if necessary. Operational Agreement Summary-Cal OES 2-160 (Revised 7/2015) Dates ofOA Date OA Signed (xx/xx/xx.xx) From: To: I 03/29/18 04/01/18 1to 03/31/20 I I t to I I I tO I i I to I I Ito Ito I I Ito I I Ito I to I I I to I I I to I ; to I I I jto Ito I Ito Ito I I I I 1to I I I to I I Ito I ! I to I I
Fund: 0001
Subclass: 10000
ORG: 3432 0420
Account: 4380