HomeMy WebLinkAboutAgreement A-20-219 with Fresno Regional Workforce Development Board.pdfExhibit A
1
Workforce Innovation and Opportunity Act
AJCC Partner
INFRASTRUCTURE FUNDING AGREEMENT
Program Year 2020
This Infrastructure Funding Agreement (IFA) is entered into between the Fresno Regional
Workforce Development Board (FRWDB) and County of Fresno Department of Social Services,
an America’s Job Center of California (AJCC) Partner in the Fresno County Local Workforce
Development Area, effective as of the first day of the term hereof.
RECITALS
WHEREAS the Workforce Innovation and Opportunity Act (WIOA) provides that
the FRWDB shall establish and operate a One-Stop System, also known as AJCC, to serve
customers in Fresno County with the collaboration of the Partner; and
WHEREAS, the FRWDB has established Workforce Connection, located at 3302
Blackstone Avenue, Fresno, CA 93726, as the comprehensive AJCC; and
WHEREAS, the Partner is to share the cost and burden of the AJCC to the fullest
extent allowable taking into account restrictions imposed by sources of funding relied upon by the
Partner, which, if possible, shall contribute services or space, if prohibited from paying cash, to
contribute its share of the in-kind expenses of the AJCC benefiting; and
WHEREAS, FRWDB has contracted with the Fresno Area Workforce Investment
Corporation (FAWIC) to provide administrative services, including, without limitation,
administering this Agreement on behalf of the FRWDB; and
WHEREAS, the FRWDB and Partner desire to enter into this Agreement in order
to establish the methodology, terms and conditions under which they will provide resources or
funds in sharing the costs of the AJCC.
NOW, THEREFORE, in consideration of the mutual covenants contained herein,
the parties hereto hereby agree as follows:
I.Term. The term of this Agreement shall commence on July 1, 2020, and terminate on
June 30, 2021, unless otherwise terminated as hereinafter provided.
II.AJCC Partners. The following entities are partners in the operation of the AJCC.
a.Co-Located Partners (subject to comprehensive AJCC infrastructure cost sharing):
i.Employment Development Department
ii.County of Fresno Department of Social Services
iii.Department of Rehabilitation
b.Co-located Partners (Federally exempt from AJCC infrastructure cost sharing)
i.Job Corps
Agreement No. 20-219
Exhibit A
2
c.Non Co-Located Partners (subject to other comprehensive AJCC services cost
sharing and reporting):
i.Fresno Economic Opportunities Commission
ii.Proteus, Inc. (MSFW program)
iii.West Hills Adult Education Consortium
iv.California Indian Manpower Consortium
v.State Center Adult Education Consortium
vi.Senior Service America, Inc.
vii.SER of California
viii.State Center Community College District
III.Cost Allocation Methodology. The FRWDB and Partner agree that the AJCC Budget
and Allocation Plan set forth in Attachments A and B, respectfully, bears an equitable relationship
to the benefits received by each at the comprehensive AJCC.
The Methodology will:
a.Be consistent with federal laws authorizing each partner’s program.
b.Comply with federal cost principles in the Uniform Guidance.
c.Include only costs that are allowable, reasonable, necessary, and allocable to each
program partner.
Those partners who are co-located in the comprehensive AJCC, identified in Section IIa, are
mandated to share in the infrastructure costs of the comprehensive AJCC, to the extent allowed
under their authorizing law.
Those partners co-located in the comprehensive AJCC, as identified in Section IIb, are exempt
from infrastructure cost sharing by the federal government. These partners are subject to other
comprehensive AJCC services cost sharing and reporting.
Those partners not co-located in the comprehensive AJCC, as identified in Section IIc, are not
subject to sharing in the infrastructure costs until such time the State defines and communicates
the process and methodology for assessing the benefit and or value to the non co-located partner.
The infrastructure costs shall be allocated as follows:
a.Direct Charge: Costs that are incurred solely for the benefit of Partner shall be
allocated to Partner.
b.Square Footage Percentage at an AJCC Site: Partner shall be allocated the cost of
providing and maintaining facilities at the site based upon the percentage of the
number of square feet at the site Partner commits to use relative to the total space
of the site.
c.Communication Costs: Partner shall be allocated the communication costs at the
site based upon the percentage of the number of square feet at the site Partner
commits to use relative to the total space of the site.
IV.Partner-provided Career Services For all partners (co-located and non co-located),
other costs associated with providing Career Services to the AJCC system are described in
Attachment C. Reporting of these services are further described in Section VI, Partner Resources.
Exhibit A
3
V.Other System Costs - Shared Costs. FAWIC will pay to the appropriate vendors the
shared non-infrastructure costs for the comprehensive AJCC. These payments will be considered
the WIOA resources for payment of allocable costs to WIOA.
VI.Partner Resources. Partner agrees to provide the following resources in support of the
AJCC system:
a.For infrastructure costs, co-located partners will provide cash payment for the
amount allocated to them as shown in Attachment B.
i.If a cash payment is required from the partner, FAWIC will invoice the
partner monthly. The partner shall submit their payment to the Fresno Area
Workforce Investment Corporation, 2125 Kern Street, Suite 208, Fresno,
CA 93721. All cash payments must be received by FAWIC no later than 45
calendar days after receipt of the invoice unless an alternative arrangement
is agreed to in writing by FAWIC and the partner. A partner’s failure to pay
within a timely manner will be reported to the FRWDB Adult Council and
may be subsequently submitted for dispute resolution as provided for in
Section VII.
b.All partners (co-located and non-co-located) will provide estimated annual budgets
that reflects their agency expenditures/contributions to provide Career Services to
Fresno County residents. The Consolidated Career Services Budget is further
described in Attachment C.
i.Partner agrees to submit semi-annually actual versus budget reports for
Career Services Expenditures.
ii.Reviews of the consolidated report will be in accordance with Section VII.
VII.Periodic Review of Costs, Allocations and Contributions. The FAWIC will provide
quarterly reports to the partners showing the actual costs, allocations and contributions versus
budget and/or plan. After the close of the second calendar quarter, FAWIC will convene an AJCC
Partner Review meeting to determine if adjustments to budget and or allocations need to be made
based on actual expenditures. If a modification is deemed appropriate, then this IFA amendment
will be modified as agreed to by all partners.
VIII.Dispute Resolution. Any dispute among or between the parties hereto shall be
addressed by the FRWDB in accordance with WIOA and the appropriate Final Rules promulgated
with respect thereto, as amended and applicable. Following a decision by FRWDB, the parties
involved may appeal to the State of California following the applicable procedures. Pending final
resolution of a dispute hereunder, the parties involved shall proceed diligently to perform their
respective obligations under the Agreement in accordance with the FRWDB decision, unless the
parties have given a notice of termination as provided for in Section XI.
XI.Termination. Use of funds identified in this IFA as being available to pay the costs,
charges, and fees set forth herein are contingent upon receipt of those funds by Partner. Partner
may withdraw from this Agreement in the event that funding is either eliminated or reduced such
that Partner can no longer pay the costs set forth above. Such withdrawal shall be effective with
no less than a 30-day written notification to FAWIC that Partner lacks funding, or upon the
vacating of the premises by Partner, if applicable, whichever is later.
Exhibit A
The FRWDB and Partner executing this Infrastructure Funding Agreement agree to its terms and
conditions:
County of Fresno
f.~ Bjj(~:,;t= /4A.___
Board of Supervisors of the County of Fresno
ATTEST:
Bernice E . Seidel
Clerk of the Board of Superv isors
County of Fresno, State of California
By ~e~
Fresno Regional Workforce Development Board
Paul Bauer, Chair
Signature
For Accounting use only :
Fund :0001
Subclass: 10000
Org: 56107001
Account: 7340
Date
4
ATTACHMENT A – MANCHESTER COMPREHENSIVE AJCC BUDGET – Twelve (12) Months
Category Description Cost
Communication Telephone – Local and Long Distance $14,220
Communication Communications - Data/Internet $16,920
Maintenance Maintenance $2,000
Maintenance Furniture $2,000
Maintenance Security Alarm $4,200
Maintenance Janitorial Service $54,000
Maintenance Pest Control $2,000
Facility Security Guard Services $73,000
Facility Rent $463,000
Facility Utilities $83,000
TOTAL $714,340
Attachment B – AJCC One Stop Infrastructure Costs Allocation Methodology and Plan
Allocation Methodology
The infrastructure costs shall be allocated as follows:
a.Direct Charge: Costs that are incurred solely for the benefit of Partner shall be allocated to Partner.
b.Square Footage Percentage at an AJCC Site: Partner shall be allocated the cost of providing and maintaining facilities at the site
based upon the percentage of the number of square feet at the site Partner commits to use relative to the total space of the site.
c.Communication Costs: Partner shall be allocated the communication costs at the site based upon the percentage of the number of
square feet at the site Partner commits to use relative to the total space of the site.
Allocated Square Footage Summary
Agency Total Direct Area Common and
Customer Space
Partner
Total
Partner
%
DOR 137 71 208 .63%
DSS 1,449 750 2,199 6.71%
EDD 7,747 4,009 11,756 35.88%
WIOA 11,697 6,908 18,605 56.78%
21,030 11,738 32,768 100%
DSS EDD DOR WIOA Total All Partners
Manchester Proposed PY 20-21 Allocation Amount Amount Amount Amount Amount
6.71% 35.88% 0.63% 56.78% 100.00%
Based on Square Footage 2,199 11,756 208 18,605 32,768
Communication 31,140 2,089 11,173 196 17,681 31,140
Maintenance 64,200 4,308 23,035 404 36,453 64,200
Security Guard 73,000 4,898 26,192 460 41,449 73,000
Rent 463,000 31,067 166,124 2,917 262,891 463,000
Utilities 83,000 5,569 29,780 523 47,127 83,000
Proposed Total $714,340 47,932 256,305 4,500 405,602 $714,340
Totals may be off $1 due to rounding.
Attachment C - Applicable Career Services Consolidated Budget - Twelve (12) Months
Amounts are Estimates and Services provided are checked.
WP UI Vets TAA
Basic
Career
Services $498,593 $1,907,172 $228,192 $3,999 $2,948,202 $506,027
Program
Eligibility √√√√√√
Outreach,
Intake,
Orient √√√√√√
Initial
Assess.√√√√√√
Labor
Exch/Job
Search √√√√√√
Referrals to
Partners √√√√√√
Labor
Market
Information √√√√√√
Perf/Cost
Info √√
Supportive
Services
Info √√√√√√
UI
Info/Assist.√√√
Fin Aid Info √√√
WP UI VETS TAA
Individual
Career
Services $1,750,024 $336,560 $40,269 $706 $144,580
Comp.
Assess.√√√√
IEP √√√√√
EDD
WIOA DOR DSS
WIOA
EDD
DOR DSS
Page 1 of 2
Attachment C - Applicable Career Services Consolidated Budget - Twelve (12) Months
Amounts are Estimates and Services provided are checked.
Career
Planning
/Counseling √√√
Short-Term
Pre-voc.
Assistance √√
Out of Area
Job Search √
Fin. Lit.√√√√
IET/ELA √
Workforce
Prep √√√√√
WP UI Vets TAA
Other
Services $390,254 $332,056 $72,290
Training
Assistance √
CalJOBS √
LMI Fixed
Cost √
Barrier
Assesment √
DSSWIOADOR
EDD
Page 2 of 2