HomeMy WebLinkAboutAgreement A-20-195 with Marjaree Mason Center.pdf-1-
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A G R E E M E N T
THIS AGREEMENT is made and entered into this day of May, 2020, by and between the
COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
"COUNTY", and MARJAREE MASON CENTER, INC., a California Private Non-Profit Organization,
whose address is 1600 M Street, Fresno, CA 93721, hereinafter referred to as “CONTRACTOR.”
W I T N E S S E T H:
WHEREAS, COUNTY, through the Department of Social Services receives allocation funding from
the California Department of Social Services (CDSS) to implement and administer the California Work
Opportunity and Responsibility to Kids (CalWORKs) Family Stabilization Program (FSP); and
WHEREAS, the goal of FSP is to provide CalWORKs families that are experiencing a domestic
violence (DV) crisis with case management and mental health services, tailored to meet their individual
needs in becoming self-sufficient; and
WHEREAS, CONTRACTOR has the expertise and is willing and able to provide domestic violence
services pursuant to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.OBLIGATIONS
A.CONTRACTOR shall perform all services and fulfill all responsibilities as identified
in COUNTY’s Request for Proposal (RFP) No. 20-039, dated February 11, 2020, and Addendum No.
One (1) to COUNTY’s RFP No. 20-039, dated February 25, 2020, collectively hereinafter referred to as
COUNTY’s Revised RFP No. 20-039 and CONTRACTOR’s response to said Revised RFP, all
incorporated herein by reference and made part of this Agreement.
B.CONTRACTOR shall perform all services set forth in Exhibit A, Summary of
Services, attached hereto and by this reference incorporated herein.
C.In the event of any inconsistency among the documents described in Paragraphs
One (1) A and B hereinabove, the inconsistency shall be resolved by giving precedence in the following
order of priority: 1) to this Agreement, including all Exhibits attached hereto, 2) to COUNTY’s Revised
RFP No. 20-039, and 3) to the CONTRACTOR’s response to the Revised RFP. A copy of COUNTY’s
26th
Agreement No. 20-195
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Revised RFP 20-039 and CONTRACTOR’s response shall be retained and made available during the
term of this Agreement by COUNTY’s Department of Social Services, hereinafter referred to as
COUNTY’s DSS.
2.TERM
The term of this Agreement shall commence on July 1, 2020 through and including June 30,
2021. This Agreement may be extended for four (4) additional consecutive twelve (12) month periods upon
the approval of both parties no later than thirty (30) days prior to the first day of the twelve (12) month
extension period. The COUNTY’s DSS Director, or designee, is authorized to execute such written
approval on behalf of the COUNTY based on CONTRACTOR’s satisfactory performance.
3.TERMINATION
A.Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by the COUNTY or the DSS Director or designee by giving the CONTRACTOR
thirty (30) days advance written notice.
B.Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
breach of this Agreement or any default which may then exist on the part of the CONTRACTOR. Neither
shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the CONTRACTOR the repayment to the
COUNTY of any funds disbursed to the CONTRACTOR under this Agreement, which in the judgment of
the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
shall promptly refund any such funds upon demand.
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C. Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by CONTRACTOR or COUNTY or COUNTY’s DSS Director, or
designee, upon the giving of thirty (30) days advance written notice of an intention to terminate to
CONTRACTOR.
4. COMPENSATION
For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to
pay CONTRACTOR and CONTRACTOR agrees to receive compensation in accordance with Exhibit B,
Budget. Mandated travel shall be reimbursed based on actual expenditures and mileage reimbursement
shall be at CONTRACTOR’s adopted rate per mile, not to exceed the IRS published rate.
In no event shall actual services performed under this Agreement be in excess of Four
Million and No/100 Dollars ($4,000,000), if the Agreement is effective for a 5-year period. For each 12-
month term, in no event shall services performed under this Agreement be in excess of Eight Hundred
Thousand and No/100 Dollars ($800,000).
It is understood that all expenses incidental to CONTRACTOR'S performance of services
under this Agreement shall be borne by CONTRACTOR. If CONTRACTOR should fail to comply with
any provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation.
Any compensation which is not expended by CONTRACTOR pursuant to the terms and conditions of
this Agreement shall automatically revert to COUNTY. The services provided by the CONTRACTOR
under this Agreement are funded in whole or in part by the State of California. In the event that funding
for these services is delayed by the State Controller, COUNTY may defer payment to CONTRACTOR.
The amount of the deferred payment shall not exceed the amount of funding delayed by the State
Controller to the COUNTY. The period of time of the deferral by COUNTY shall not exceed the period of
time of the State Controller’s delay of payment to COUNTY plus forty-five (45) days.
5. INVOICING
CONTRACTOR shall invoice COUNTY’s DSS in arrears by the tenth (10th) of each month
for expenditures incurred to provide services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. Payments by COUNTY’s DSS shall be in arrears, for actual services
provided during the preceding month, within forty-five (45) days after receipt, verification, and approval of
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CONTRACTOR’s invoices by COUNTY’s DSS. A Monthly Activity Report (MAR) shall accompany the
invoice, reflecting services supported by the invoiced expenditures and be in a form and in such detail as
acceptable to COUNTY's DSS. Invoices shall include all corresponding documentation submitted and
identified by line item. Supporting documentation shall include but is not limited to receipts, invoices
received and documented administrative/overhead costs. No reimbursement for services shall be made
until invoices and MARs are reviewed and approved by COUNTY's DSS.
At the discretion of COUNTY’s DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or detail, COUNTY’s DSS Director or designee shall have the right to withhold
full payment of the invoice that is incorrect or improper after five (5) days prior written notice or email
correspondence to CONTRACTOR. CONTRACTOR agrees to continue to provide services for a period of
ninety (90) days after written or email notification of an incorrect or improper invoice. If after the ninety (90)
period the invoice(s) is still not corrected to COUNTY’s DSS satisfaction, COUNTY or COUNTY’s DSS
Director or designee may elect to terminate this Agreement, pursuant to the termination provisions stated in
Paragraph Three (3) of this Agreement. All final claims shall be submitted by CONTRACTOR within sixty
(60)days following the month of actual service for which payment is claimed. No payment for services shall
be made by COUNTY’s DSS on claims submitted beyond sixty (60) days following the month of actual
service for which payment is invoiced.
6.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by CONTRACTOR under this
Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of the
CONTRACTOR'S officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venture, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right
to control or supervise or direct the manner or method by which CONTRACTOR shall perform its work and
function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
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thereof.
Because of its status as an independent contractor, CONTRACTOR shall have absolutely
no right to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be
solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, CONTRACTOR shall be solely responsible and save COUNTY harmless from all
matters relating to payment of CONTRACTOR'S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
Agreement.
7.MODIFICATION
A.Any matters of this Agreement may be modified from time to time by the written
consent of CONTRACTOR and DSS Director or Designee without, in any way, affecting the remainder.
B.Notwithstanding the above, changes to the budget, attached hereto as
Exhibit B, in an amount not to exceed ten percent (10%) of the total maximum compensation as
identified in Section Four (4) of this Agreement, may be made with the written approval of COUNTY’s
DSS Director or designee and CONTRACTOR. Budget line item changes shall not result in any change
to the maximum compensation amount payable to CONTRACTOR, as stated herein.
C. CONTRACTOR hereby agrees that changes to the compensation under this
Agreement may be necessitated by a reduction in funding from State and/or Federal sources.
COUNTY’s DSS Director or designee may modify the maximum compensation depending on State and
Federal funding availability, as stated in Section Four (4) in this Agreement. CONTRACTOR further
understands that this Agreement is subject to any restrictions, limitations or enactments of all legislative
bodies which affect the provisions, term, or funding of this Agreement in any manner.
8.NON-ASSIGNMENT
CONTRACTOR shall not assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the prior written consent of the COUNTY or COUNTY’s DSS Director
or designee. Any transferee, assignee, or subcontractor will be subject to all applicable provisions of this
Agreement, and all applicable State and Federal regulations. CONTRACTOR shall be held primarily
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responsible by the COUNTY for the performance of any transferee, assignee, or subcontractor unless
otherwise expressly agreed to in writing by COUNTY. The use of subcontractor by CONTRACTOR shall
not entitle CONTRACTOR to any additional compensation than is provided for under this Agreement.
9.HOLD HARMLESS
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY'S request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by CONTRACTOR, its officers, agents, or
employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and
costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who
may be injured or damaged by the performance, or failure to perform, of CONTRACTOR, its officers,
agents, or employees under this Agreement.
10.INSURANCE
Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
liability or any other liability insurance deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include
any auto used in connection with this Agreement.
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C.Professional Liability
If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
E.Molestation
Sexual abuse / molestation liability insurance with limits of not less than One Million Dollars
($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) annual aggregate. This policy shall be
issued on a per occurrence basis.
F.Additional Requirements Relating to Insurance
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance
provided under CONTRACTOR's policies herein. This insurance shall not be cancelled or changed without
a minimum of thirty (30) days advance written notice given to COUNTY.
CONTRACTOR hereby waives its right to recover from COUNTY, its officers, agents, and
employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. CONTRACTOR is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but CONTRACTOR’s waiver of subrogation under
this paragraph is effective whether or not CONTRACTOR obtains such an endorsement.
Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, P.O. Box 1912, Fresno, CA 93718-1219,
Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
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the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the
policies; that for such worker’s compensation insurance the CONTRACTOR has waived its right to recover
from the COUNTY, its officers, agents, and employees any amounts paid under the insurance policy and
that waiver does not invalidate the insurance policy; that such Commercial General Liability insurance
names the County of Fresno, its officers, agents and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned; that such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
provided under CONTRACTOR's policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
11.CONFLICT OF INTEREST:
No officer, employee or agent of the COUNTY who exercises any function or responsibility
for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be employed
by the CONTRACTOR under this Agreement to fulfill any contractual obligations with the COUNTY. The
CONTRACTOR shall comply with all Federal, State of California and local conflict of interest laws, statutes
and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any
officer, employee or agent of the COUNTY.
12.NON-DISCRIMINATION:
During the performance of this Agreement CONTRACTOR shall not unlawfully discriminate
against any employee or applicant for employment, or recipient of services, because of ethnic group
identification, gender, gender identity, gender expression, sexual orientation, color, physical disability,
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mental disability, medical condition, national origin, race, ancestry, marital status, religion, or religious
creed, pursuant to all applicable State of California and Federal statutes and regulations.
13.LIMITED ENGLISH PROFICIENCY:
CONTRACTOR shall provide interpreting and translation services to persons participating in
CONTRACTOR’s services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by CONTRACTOR.
Interpreter and translation services, including translation of CONTRACTOR’s “vital documents” (those
documents that contain information that is critical for accessing CONTRACTOR’s services or are required
by law) shall be provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
directly communicate with a program participant in a language other than English, demonstrate proficiency
in the participants’ language and can effectively communicate any specialized terms and concepts peculiar
to CONTRACTOR’s services.
14.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and No/100
Dollars ($100,000), CONTRACTOR shall comply with all applicable standards, orders or requirements
issued under the Clear Air Act contained in 42 U.S. Code 7601 et seq; the Clean Water Act contained in 33
U.S. Code 1368 et seq.; and any standards, laws and regulations, promulgated thereunder. Under these
laws and regulations, CONTRACTOR shall assure:
A.No facility shall be utilized in the performance of the Agreement that has been listed on
the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the receipt of any
communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be
utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
Violating Facilities;
C.COUNTY and U.S. EPA shall be notified about any known violation of the above laws
and regulations; and
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D.This assurance shall be included in every nonexempt sub-grant, contract, or
subcontract.
15.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, CONTRACTOR will be referred to as the “grantee.” By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False certification
or violation of the certification shall be grounds for suspension of payments, suspension or termination of
grants, or government wide suspension or debarment. CONTRACTOR shall also comply with the
requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350 et seq.).
16.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and CONTRACTOR recognize that CONTRACTOR is a recipient of State
funds under the terms of this Agreement. By signing this Agreement, CONTRACTOR agrees to notify
COUNTY of any past, present, or future Federal suspension or debarment. By signing this Agreement,
CONTRACTOR attests to the best of its knowledge and belief, that it and its principals:
1)Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency; and
2)Shall not knowingly enter into any covered transaction with an entity or person
who is proposed for debarment under Federal regulations, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in such transaction.
B.CONTRACTOR shall provide immediate written notice to COUNTY if at any time
during the term of this Agreement CONTRACTOR learns that the representations it makes above were
erroneous when made or have become erroneous by reason of changed circumstances.
C. CONTRACTOR shall include a clause titled “Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion – Lower Tier Covered Transactions” and similar in
nature to this paragraph in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
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D. CONTRACTOR shall, prior to soliciting or purchasing goods and services in excess
of $25,000 funded by this Agreement, review and retain the proposed vendor’s suspension and
debarment status at https://sam.gov/SAM/.
17.CONFIDENTIALITY AND SECURITY
All services performed by CONTRACTOR under this Agreement shall be in strict
conformance with all applicable Federal, State of California, and/or local laws and regulations relating to
confidentiality. CONTRACTOR shall require its employees, agents, officers and subcontractors to comply
with the provisions of Sections 10850 and 14100.2 of the Welfare and Institutions Code, as well as the
California Department of Social Services (CDSS) Manual of Policies and Procedures, Division 19-0000 and
the California Department of Health Care Services (DHCS) Medi-Cal Eligibility Procedures Manual, Section
2H. These Code sections provide that:
A.All applications and records concerning any individual made or kept by any public
officer or agency in connection with the administration of any provision of the Welfare and Institutions Code
relating to Medicaid or any form of public social services for which grants-in-aid are received by the State of
California from the United States government shall be confidential, and shall not be open to examination for
any purpose not directly connected with the administration of such public social services.
B.No person shall publish, disclose or use or permit or cause to be published or
disclosed any list of persons receiving public social services, except as is provided by law.
C.No person shall publish, disclose, or use or permit or cause to be published,
disclosed or used any confidential information pertaining to an applicant or recipient, except as is provided
by laws.
CONTRACTOR shall inform all of its employees, agents, officers and subcontractors of the
above provisions and that any person knowingly and intentionally violating such provisions is guilty of a
misdemeanor.
In addition, CONTRACTOR, its employees, agents and officers shall comply, and require all
of its subcontractors to comply, with (1) the DHCS Medi-Cal Privacy and Security Agreement between the
California DHCS and the County of Fresno that is then in effect, and (2) the Privacy and Security
Agreement between the CDSS and the County of Fresno that is then in effect, both of which together shall
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be referred to as “the Agreements” and are incorporated herein by this reference. The current versions of
both the DHCS and CDSS Privacy and Security agreements are available upon request or can be viewed
at: http://www.co.fresno.ca.us/MediCalPrivacy/. CONTRACTOR shall insure that all personally identifiable
information (PII), as defined in the Agreements, concerning program recipients shall be kept confidential
and shall not be opened to examination, publicized, disclosed, or used for any purpose not directly
connected with the administration of the program. CONTRACTOR shall use appropriate administrative,
physical, and technical safeguards to protect PII, as set forth in the Agreements. Upon discovery of a
breach, security incident, intrusion, or unauthorized access, use, or disclosure of PII, CONTRACTOR shall
immediately report the incident to the COUNTY by calling (559) 600-2300 or E-mailing at
dssprivacyofficer@fresnocountyca.gov. CONTRACTOR shall certify that all employees, agents, officers
and subcontractors have received privacy and security training before accessing any PII and have received
refresher training annually, as required by the Agreements.
18.SINGLE AUDIT CLAUSE:
A.If CONTRACTOR expends Seven Hundred Fifty Thousand Dollars ($750,000) or
more in Federal and Federal flow-through monies, CONTRACTOR agrees to conduct an annual audit in
accordance with the requirements of the Single Audit Standards as set forth in Office of Management
and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. CONTRACTOR shall submit
said audit and management letter to COUNTY. The audit must include a statement of findings or a
statement that there were no findings. If there were negative findings, CONTRACTOR must include a
corrective action signed by an authorized individual. CONTRACTOR agrees to take action to correct any
material non-compliance or weakness found as a result of such audit. Such audit shall be delivered to
COUNTY’s DSS, Administration, for review within nine (9) months of the end of any fiscal year in which
funds were expended and/or received for the program. Failure to perform the requisite audit functions as
required by this Agreement may result in COUNTY performing the necessary audit tasks, or at
COUNTY’s option, contracting with a public accountant to perform said audit, or, may result in the
inability of COUNTY to enter into future agreements with CONTRACTOR, All audit costs related to this
Agreement are the sole responsibility of CONTRACTOR.
B.A single audit report is not applicable if all CONTRACTOR’s Federal contracts do
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not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or CONTRACTOR’s
funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
performed and a program audit report with management letter shall be submitted by CONTRACTOR to
COUNTY as a minimum requirement to attest to CONTRACTOR’s solvency. Said audit report shall be
delivered to COUNTY’s DSS, Administration, for review no later than nine (9) months after the close of
the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply with
this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
CONTRACTOR who agrees to take corrective action to eliminate any material noncompliance or
weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
be billed to the CONTRACTOR at COUNTY cost, as determined by COUNTY’s Auditor-
Controller/Treasurer-Tax Collector.
C. CONTRACTOR shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
least three (3) years following final payment under this Agreement or the closure of all other pending
matters, whichever is later.
19. PROPERTY OF COUNTY
CONTRACTOR agrees to take reasonable and prudent steps to ensure the security of
any and all said hardware and software provided to it by COUNTY under this Agreement, to maintain
replacement-value insurance coverages on said hardware and software of like kind and quality
approved by COUNTY.
All purchases over Five Thousand Dollars ($5,000) made during the life of this
Agreement that will outlive the life of this Agreement shall be identified as fixed assets with an assigned
Fresno County DSS Accounting Inventory Number. These fixed assets shall be retained by COUNTY,
as COUNTY property, in the event this Agreement is terminated or upon expiration of this Agreement.
CONTRACTOR agrees to participate in an annual inventory of all COUNTY fixed assets and shall be
physically present when fixed assets are returned to COUNTY possession at the termination or
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expiration of this Agreement. CONTRACTOR is responsible for returning to COUNTY all COUNTY
owned fixed assets upon the expiration or termination of this Agreement.
20.AUDITS AND INSPECTIONS:
The CONTRACTOR shall at any time during business hours, and as often as the COUNTY
may deem necessary, make available to the COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. The CONTRACTOR shall, upon request by the
COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to ensure
CONTRACTOR'S compliance with the terms of this Agreement.
If this Agreement exceeds Ten Thousand Dollars ($10,000.00), CONTRACTOR shall be
subject to the examination and audit of the Auditor General for a period of three (3) years after final
payment under contract (Government Code Section 8546.7).
In addition, CONTRACTOR shall cooperate and participate with COUNTY’s fiscal review
process and comply with all final determinations rendered by the COUNTY’s fiscal review process. If
COUNTY reaches an adverse decision regarding CONTRACTOR’s services to consumers, it may result in
the disallowance of payment for services rendered; or in additional controls to the delivery of services, or in
the termination of this Agreement, at the discretion of COUNTY’s DSS Director or designee. If as a result of
COUNTY’s fiscal review process a disallowance is discovered due to CONTRACTOR’s deficiency,
CONTRACTOR shall be financially liable for the amount previously paid by COUNTY to CONTRACTOR
and this disallowance will be adjusted from CONTRACTOR’s future payments, at the discretion of
COUNTY’s DSS Director or designee. In addition, COUNTY shall have the sole discretion in the
determination of fiscal review outcomes, decisions and actions.
21.FRATERNIZATION
CONTRACTOR shall establish procedures addressing fraternization between
CONTRACTOR’s staff and clients. Such procedures will include provisions for informing CONTRACTOR’s
staff and clients regarding fraternization guidelines.
22.STATE ENERGY CONSERVATION
CONTRACTOR must comply with the mandatory standard and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42 United
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States (US) Code sections 6321, et. seq.
23.CHARITABLE CHOICE
CONTRACTOR may not discriminate in its program delivery against a client or potential
client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
participate in a religious practice. Any specifically religious activity or service made available to individuals
by the CONTRACTOR must be voluntary as well as separate in time and location from COUNTY funded
activities and services. CONTRACTOR shall inform COUNTY as to whether it is faith-based. If
CONTRACTOR identifies as faith-based, they must submit to COUNTY’s DSS a copy of its policy on
referring individuals to alternate treatment CONTRACTOR, and include a copy of this policy in their client
admission forms. The policy must inform individuals that they may be referred to an alternative provider if
they object to the religious nature of the program, and include a notice to DSS. Adherence to this policy will
be monitored during site reviews, and a review of client files. If CONTRACTOR identifies as faith-based, by
July 1 of each year CONTRACTOR will be required to report to COUNTY’s DSS the number of individuals
who requested referrals to alternate providers based on religious objection.
24.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for CONTRACTOR’s advertising, fundraising, or publicity (i.e., purchasing of
tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
raise public awareness about the availability of such specific services when approved in advance by the
Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials, the
use of media (i.e., radio, television, newspapers) and any other related expense(s).
25.PUBLIC INFORMATION
CONTRACTOR shall disclose COUNTY as a funding source in all public information.
26.NOTICES:
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
///
-16-
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COUNTY CONTRACTOR
Director, COUNTY OF FRESNO Executive Director Department of Social Services Marjaree Mason Center, Inc. P.O. Box 1912 1600 M Street Fresno, CA 93718 Fresno, CA 93721
All notices between the COUNTY and CONTRACTOR provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
personal service is effective upon service to the recipient. A notice delivered by first-class United States
mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
COUNTY business day after deposit with the overnight commercial courier service, delivery fees prepaid,
with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
27.GOVERNING LAW:
Venue for any action arising out of or related to this Agreement shall only be in Fresno
County, California.
The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
28.CHANGE OF LEADERSHIP/MANAGEMENT:
In the event of any change in the status of CONTRACTOR’s leadership or management,
CONTRACTOR shall provide written notice to COUNTY within thirty (30) days from the date of change.
Such notification shall include any new leader or manager’s name, address and qualifications. “Leadership
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or management” shall include any employee, member, or owner of CONTRACTOR who either a) directs
individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
services are provided, or c) has authority over CONTRACTOR’s finances.
29.LOBBYING AND POLITICAL ACTIVITY:
None of the funds provided under this Agreement shall be used for publicity, lobbying or
propaganda purposes designed to support or defeat legislation pending in the Congress of the United
States of America or the Legislature of the State of California.
30.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a corporation (a
for-profit or non-profit corporation) or if during the term of the agreement, the CONTRACTOR changes
its status to operate as a corporation.
Members of the CONTRACTOR’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while CONTRACTOR is providing goods or performing services
under this agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
31.SEVERABILITY
The provisions of this Agreement are severable. The invalidity or unenforceability of any
one provision in the Agreement shall not affect the other provisions.
32.ENTIRE AGREEMENT:
This Agreement constitutes the entire agreement between the CONTRACTOR and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement.
///
IN WITNESS WHEREOF, the part ies hereto have executed this Agreement as of the day and year
2 first hereinabove written .
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Print Name :N \C,O\~ U-<J.tx
Title: u~m1i\lt. '\)\q ~:Xl)\'u
Chairman of the Board, or
President , or any Vice President
~: By _A__....j(ti__.__( --~ Print Name : {Y\c, ,,, '.;, CJ 1 'n ')
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Title: \)\ ·t:'.'L.."'.'to< O . ~ C\""i .it.LC
15 Secretary (of Corporation), or
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any Assistant Secretary, or
Ch ief Financial Officer, or
any Assistant Treasurer
Mail ing Address :
1600 M Street
Fresno , CA 93721
Phone No : (559) 237-4706
Contact: Executive Director
FOR ACCOUNTING USE ONLY :
Fund/Subclass : 0001/10000
ORG No.: 56107001
Account No .: 7870
COUNTY OF FRESNO
Ernest Buddy Mendes , a irman of the Board
of Supervisors of the County of Fresno
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
-18-
Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION: MARJAREE MASON CENTER, INC.
SERVICES: DOMESTIC VIOLENCE SERVICES
CalWORKs FAMILY STABILIZATION PROGRAM (FSP)
CONTRACT TERM: July 1, 2020-June 30, 2021, with four (4) optional 12-month extensions
COMPENSATION: $800,000 per twelve-month term, $4,000,000 maximum over five years
I.SUMMARY OF SERVICES
The Marjaree Mason Center (MMC) shall provide and coordinate Domestic Violence services for participants
referred by the County Department of Social Services (DSS) in the California Work Opportunity and
Responsibility to Kids (CalWORKs) program as part of the Family Stabilization Program (FSP). Services shall
include domestic violence specific intensive case management, mental health, and children’s supportive
services, as outlined below. MMC shall also provide specialized domestic violence training for 25 Department
staff for each fiscal year of the agreement to improve recognition of the signs and symptoms of domestic
violence throughout the community and increase knowledge of the interventions and resources available to
combat the issue.
II.CONTRACTOR’s RESPONSIBILITIES
MMC and DSS shall develop a plan of care, specific to each family’s needs around domestic abuse and mental
health for each DSS-referred CalWORKs family. The use of safe house shelters (Fresno and Clovis locations)
shall be made available to FSP clients, if appropriate. MMC shall provide appropriate translation for clients on
an as-needed basis with no cost to the client.
A.DOMESTIC ABUSE SERVICES
1.During intake, MMC will capture the client’s history of domestic violence and conduct a risk
assessment to measure the client’s current risk for lethality. Should the client present with a
high level of lethality or disclose any current domestic violence that poses a safety concern, the
case manager will screen for emergency safe house eligibility and proceed if deemed
necessary. Once assessments have been completed the case manager and client will begin
developing an individual plan of care that addresses their specific goals and barriers.
2.Clients will be scheduled to participate in the following: weekly case management sessions,
weekly clinical sessions, and classes and groups.
3.MMC weekly Case Management Meetings will consist of the FSP Case Manager identifying
barriers to WTW participation that the client may be experiencing due to domestic violence and
assessing for specific services.
4.Should any modifications need to be made to the client’s schedule, the FSP Case Manager will
work with the job specialist to establish the appropriate next steps.
5.The FSP Case Manager will provide the DSS Case Managing Job Specialist (CMJS) with
monthly progress reports identifying satisfactory, marginal, or unsatisfactory progress.
6.Other Services to include:
i.Legal services, such as assistance with filing for a restraining order, filing for divorce,
and child custody with paralegal staff
ii.Standbys with law enforcement to get personal belongings safely from the home
iii.Court accompaniment
iv.Accompaniment for support to Team Decision Making meetings (TDMs) with Child
Welfare Services (if desired by client)
v.Emergency transportation to Safe House
vi.Emergency safe housing
vii.Connection to MMC housing and referral to MMC’s coordinated entry program
viii.Linkage to other appropriate community resources.
Exhibit A
Page 2 of 3
B. MENTAL HEALTH SERVICES
All FSP clients shall be encouraged to complete an initial mental health assessment with an MMC FSP
Clinician. The client may decide at any time whether to utilize clinical services or not. Clients
participating in clinical services will participate in 1-hour weekly sessions. MMC provides all counseling
services by therapeutic staff and shall deliver these services for:
1. Adult Individuals
2. Adult Groups
3. Families
4. Children (individual and in groups)
Due to family location, size, and need, occasionally outside service providers may supplement
counseling interventions, particularly in rural areas. MMC is expected to collaborate with other
community providers as necessary to ensure access to mental health treatment for FSP participants
across Fresno County.
Case Management services will be maintained by MMC, and all progress information related to FSP-
referred mental health services provided by any third-party providers, regardless of site, shall be
monitored by MMC and sent to the appropriate DSS CMJS monthly or as often as required by the DSS
CMJS.
C. CHILDREN’S SERVICES
MMC will provide comprehensive services for children ages 0 to 17 years old. Children’s services
include intake assessments to determine levels of safety as well as behavioral, emotional and social
development through clinical and therapy-based play, art-based processing activities, individual
counseling, and group counseling. The Children’s Enrichment Centers (CEC) at both the Fresno Metro
and Reedley sites, feature a large open area equipped with play areas, books, toys, and staff-led
therapeutic activities. The Enrichment Center staff will focus on healthy parent-child relationships and
will often reinforce the need for parents to engage in healthy bonding activities with their child. The
Enrichment Center staff and MMC Case Manager will collaborate regarding the overall wellbeing of the
family, while exploring alternative strategies in strengthening the family relationship. MMC will provide
the CMJS with monthly updates of families’ participation and progress.
D. CLASSES AND GROUPS
The groups help build self-esteem, promote problem solving, discuss healthy relationships, and
nurturing parenting techniques. Classes to be provided include:
1. Safe Group: (Survivors of Abuse, Free and Empowered): A 12-week course covering domestic
violence with topics that include but are not limited to: defining domestic violence, red flags,
codependency, effects of domestic violence on children, and safety planning
2. Parenting: A 12-week nurturing parenting course/curriculum that focuses on nurturing positive
parenting skills, while promoting and instilling skills that support emotional and healthy
development.
3. Healthy Lifestyles: An 8-week curriculum course that focuses on emotional intelligence,
managing stress and anger, transforming negative thinking, conflict resolution, breaking the
cycle of abuse, building self-esteem, and choosing healthy partners.
4. Expressions through Art: A 6 to 8-week course providing healing art interventions for those
impacted by domestic violence, utilizing a Windows Between Worlds curriculum. This is a
hands-on approach and creation of art. The goal of this course is to reduce stress, increase self-
reflection and self-awareness, and build resilience.
All FSP groups and classes shall promote the participant’s successful integration into their family,
community, and home.
Exhibit A
Page 3 of 3
E. TRAINING
1. MMC shall provide introductory level training on Domestic Violence and an overview of the
family dynamics affected by Domestic Violence. This training shall be provided to a minimum of
700 DSS staff, in 4-hour segments, over the full life of this agreement.
2. MMC shall also provide State Certified 40-hour Domestic Violence training to 25 designated
DSS staff for each fiscal year of the Agreement, as outlined in State Evidence Code §1037-
1037.8. Training shall identify the complexity of domestic violence, dynamics of families
experiencing domestic violence and increase DSS staff knowledge, understanding, and
awareness of the issues faced by the families, allowing an integrated approach in the facilitation
of services.
3. MMC shall complete the annual Civil Rights training provided by DSS.
F. LOCATIONS:
1. Metro Fresno - In the Fresno Metro area FSP services will be provided at an office located in
Downtown Fresno.
2. Kerman - FSP participants located in Kerman can access FSP programmatic services at this
location, however initial assessments are conducted off site in Kerman by mobile case
managers. DSS and MMC will work together to coordinate designated FSP services to be
conducted out of the DSS Kerman location.
3. Reedley, Sanger, and Selma – FSP clients residing in Reedley, Sanger, and Selma can access
services at the MMC Reedley office directly or off site via mobile case managers.
4. Coalinga – FSP participants in Coalinga will be served via mobile case managers. DSS and
MMC will work together to coordinate designated FSP services to be conducted out of the DSS
Coalinga location.
III. COUNTY RESPONSIBILITIES
DSS shall:
1. Designate staff to work closely with MMC and provide training as required for working through the
Family Stabilization Program.
2. Support MMC staff in the provision of services and work with MMC staff for an appropriate exit of a
family from FSP, when these services are not appropriate, or the client is non-participatory.
3. Ensure DSS is available to assist Monday through Friday during the hours of 8:00 a.m. to 5:00 p.m.
MMC staff may meet with DSS staff as often as needed for service coordination, problem and issue resolution,
information sharing, training, and review and monitoring of services.
IV. MONTHLY REPORTS AND OUTCOMES
DSS shall consider MMC’s performance levels when determining funding recommendations for future
Agreements. For each 12-month contract period, MMC shall provide client data that reflects numbers served;
services provided; and outcomes at time of case closure, in order to meet and support the ongoing development
and measurement of performance levels of this partnership.
MMC shall provide DSS monthly activity reports on services rendered. MMC and DSS shall mutually agree on
changes to data tracking as needed.
During each 12-month contract period, MMC shall achieve the following outcomes:
1. 75% of clients will report a decrease in domestic violence barriers upon completion of FSP.
2. 65% of clients that receive and participate in children’s services will report an increase in their
awareness surrounding the impact of domestic violence on their child/children.
3. 50% of FSP clients will re-engage in their WTW plan with their CMJS upon exiting the program.
4. 20% of clients completing the FSP program will secure employment upon exiting the program.
V. REFERRAL TRACKING AND FOLLOW-UP:
MMC FSP Supervising Case Manager shall provide a list of new DSS referrals that have been received at MMC
to designated DSS staff via secured (encrypted) email as often as needed.
Exhibit B
Page 1 of 15
CalWORKs Family Stabilization Program (FSP) Budget
BUDGET SUMMARY FY 2020-21
Vendor Name Marjaree Mason Center Inc.
Total
Personnel
$ 499,598
$ 38,219
$ 44,415
$ 582,232
Services & Supplies
$ 14,988
$ 13,756
$ 2,700
$ 16,333
$ 84,646
$ 8,000
$ 1,000
$ 1,150
Total $ 800,000
Indirect Costs 700
Subtotal
$ 75,195
$ 217,768
Insurance 250
Communication 300
Office Expenses 350
Equipment 400
Facilities 450
Travel Costs 500
Budget Category Budget Item #
Salaries 100
Payroll Taxes 150
Benefits 200
Subtotal
Program Supplies 550
Consultancy/Subcontracts 600
Fiscal & Audits 650
Training 660
Exhibit B
Page 2 of 15
Vendor Name: Marjaree Mason Center Inc.
Budget Detail FY 2020-21
SALARIES
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Item Total
$ 38,219.00
$ 44,415.00
TOTAL SALARIES AND BENEFITS: $ 582,232.00
Total Salaries/Wages $ 499,598.00
FICA Payroll Tax: (6.2%+.1.45%) x Total Salaries of $499,598
Health Insurance (Dental, EAP, Medical, Life, Vision) 8.89% of Total Salaries
Benefit Item (Calculation)
Associate Therapist #3 50%12 $ 3,956.00 $ 23,738.00
Facilitator 100%12 $ 3,068.00 $ 36,816.00
Administrative Assistant 75%12 $ 2,710.00 $ 24,391.00
Education and Outreach Manager 10%12 $ 4,885.00 $ 5,862.00
Family Skills Specialist #2 100%12 $ 3,203.00 $ 38,434.00
Family Skills Specialist #3 100%12 $ 3,437.00 $ 41,240.00
Associate Therapist #1 100%12 $ 4,129.00 $ 49,548.00
Associate Therapist #2 100%12 $ 3,866.00 $ 46,397.00
Case Manager #2 100%12 $ 3,573.00 $ 42,880.00
Case Manager #3 100%12 $ 3,307.00 $ 39,685.00
Case Manager #4 100%12 $ 3,406.00 $ 40,872.00
Family Skills Specialist #1 50%12 $ 2,926.00 $ 17,556.00
Position % of Time on
Project
Number of
Months
Monthly
Salary/Hourly
Salary/Wages
Funds Requested
Program Manager 90%12 $ 4,870.00 $ 52,601.00
Case Manager #1 100%12 $ 3,298.00 $ 39,578.00
Exhibit B
Page 3 of 15
Budget Detail FY 2020-21
BUDGET LINE ITEM
250
Worker's Compensation
300
Telephone & Internet Exp
350
Office Supplies
400
Software Maintenance
Outside Computer Services
Equipment Rental
Computer Purchases
450
Utitlities
Security/Alarm
Rent
Parking
Janitorial Supplies
Janitorial Service
Facility Parking Rent
500
Mileage
550
600
650
660
Speaking Fees
700
3% of salaries ($499,598)
Communication
$1,146/month x 12 months;
telephone and internet expense
for FSP employees.
Office Expenses
General office supplies including
paper, business cards, shredding
of confidential supplies expense.
$225/month x 12 months.
Equipment
$783/month x 12 months for
Apricot data software for FSP
employees to enter client data
including services, progress
reports and County of Fresno
monthly activity report.
$161 per month x 12 months for
MMC's IT company to run weekly
windows patches on FSP
computers.
$250 per month x 12 months for
copier and postage rental.
CATEGORY &
DESCRIPTION/Calculation
Insurance
$ 75,195 $ 75,195
$ 217,768
Indirect Costs
TOTAL EXPENSES
$ 1,150 $ 1,150
Consultancy/Subcontracts
Fiscal & Audits
Training
External Speaker Fees to hold 40-
hour Domestic Violence training
for County DSS staff
$ 8,000 $ 8,000
$ 1,000 $ 1,000
Travel Costs
1,159.42 miles/month x 12
months x $.575. Mileage for staff
to travel to Coalinga and Kerman
locations.
Program Supplies
$ 1,635
$ 8,640
$ 16,140 $ 84,646
$136.25/month x 12 months for
janitorial supplies for the Van
Ness facility.
$720 per month x 12 months for
Janitorial services for the Van
Ness Building in Fresno.
$1,345 per month parking for staff
and clients at the Van Ness
Building
$ 16,317
$ 414
$ 40,500
$ 1,000
Facilities
1359.75/month x 12 months for
gas, electricty and other utilities.
$35 per month x 6 months
$83.33/month x 12 months for
facility parking for clients when all
designated parking spots are full
on Van Ness Street.
Facility rental for Van Ness
location: ($3,000/month x 6
months) + ( $3,750/month x 6
months). A rate increase will
happen January 2020.
$ 9,401
$ 1,932
$ 3,000
$ 2,000 $ 16,333
Purchase of 3 computers for FSP
employees.
$666.66/computer x 3 computers
$ 13,756 $ 13,756
$ 2,700 $ 2,700
SUBTOTAL TOTAL
$ 14,988 $ 14,988
Exhibit B
Page 4 of 15
Consultancy/Subcontracts 600
Fiscal & Audits 650
Training 660
Indirect Costs 700
Subtotal
Total
$ 1,150
$ 39,331
$ 188,656
$ 800,000
Communication 300
Office Expenses 350
Equipment 400
Facilities 450
Travel Costs 500
Program Supplies 550
$ 14,443
$ 2,700
$ 16,333
$ 89,962
$ 8,000
$ 1,000
Salaries 100
Payroll Taxes 150
Benefits 200
Subtotal
Insurance 250
Personnel
$ 524,578
$ 40,130
$ 46,636
$ 611,344
Services & Supplies
$ 15,737
Budget Category Budget Item #
CalWORKs Family Stabilization Program (FSP) Budget
BUDGET SUMMARY FY 2021-22
Vendor Name Marjaree Mason Center Inc.
Total
Exhibit B
Page 5 of 15
Vendor Name: Marjaree Mason Center Inc.
Budget Detail FY 2021-22
SALARIES
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Item Total
$ 40,130.00
$ 46,636.00
TOTAL SALARIES AND BENEFITS: $ 611,344.00
Associate Therapist #3 50%12 $ 4,154.00 $ 24,925.00
Facilitator 100%12 $ 3,221.00 $ 38,657.00
Administrative Assistant 75%12 $ 2,846.00 $ 25,611.00
Education and Outreach Manager 10%12 $ 5,129.00 $ 6,154.00
Total Salaries/Wages $ 524,578.00
Benefit Item (Calculation)
FICA Payroll Tax: (6.2%+.1.45%) x Total Salaries of $524,578
Health Insurance (Dental, EAP, Medical, Life, Vision) 8.89% of Total Salaries
Family Skills Specialist #2 100%12 $ 3,363.00 $ 40,356.00
Family Skills Specialist #3 100%12 $ 3,609.00 $ 43,302.00
Associate Therapist #1 100%12 $ 4,335.00 $ 52,025.00
Associate Therapist #2 100%12 $ 4,060.00 $ 48,717.00
Case Manager #2 100%12 $ 3,752.00 $ 45,024.00
Case Manager #3 100%12 $ 3,472.00 $ 41,669.00
Case Manager #4 100%12 $ 3,576.00 $ 42,916.00
Family Skills Specialist #1 50%12 $ 3,072.00 $ 18,434.00
Position % of Time on
Project
Number of
Months
Monthly
Salary/Hourly
Salary/Wages
Funds Requested
Program Manager 90%12 $ 5,114.00 $ 55,231.00
Case Manager #1 100%12 $ 3,463.00 $ 41,557.00
Exhibit B
Page 6 of 15
Budget Detail FY 2021-22
BUDGET LINE ITEM
250
Worker's Compensation
300
Telephone & Internet Exp
350
Office Supplies
400
Software Maintenance
Outside Computer Services
Equipment Rental
Computer Purchases
450
Utitlities
Security/Alarm
Rent
Parking
Janitorial Supplies
Janitorial Service
Facility Parking Rent
500
Mileage
550
600
650
660
Speaking Fees
700
$ 1,150 $ 1,150
$ 39,331 $ 39,331
$ 188,656
External Speaker Fees to hold 40-
hour Domestic Violence training
for County DSS staff
Indirect Costs
TOTAL EXPENSES
$ 8,000 $ 8,000
$ 1,000 $ 1,000
1,159.42 miles/month x 12
months x $.575. Mileage for staff
to travel to Coalinga and Kerman
locations.
Program Supplies
Consultancy/Subcontracts
Fiscal & Audits
Training
$ 1,000
$ 1,635
$ 8,640
$ 16,140 $ 89,962
$83.33/month x 12 months for
facility parking for clients when all
designated parking spots are full
on Van Ness Street.
$136.25/month x 12 months for
janitorial supplies for the Van
Ness facility.
$720 per month x 12 months for
Janitorial services for the Van
Ness Building in Fresno.
$1,345 per month parking for staff
and clients at the Van Ness
Building
Travel Costs
$ 2,000 $ 16,333
$ 17,133
$ 414
$ 45,000
Purchase of 3 computers for FSP
employees.
$666.66/computer x 3 computers
Facilities
1427.75/month x 12 months for
gas, electricty and other utilities.
$35 per month x 6 months
$3,750 per month x 12 month for
facility rental at Van Ness location
$ 2,700 $ 2,700
$ 9,401
$ 1,932
$ 3,000
General office supplies including
paper, business cards, shredding
of confidential supplies expense.
$225/month x 12 months.
Equipment
$783/month x 12 months for
Apricot data software for FSP
employees to enter client data
including services, progress
reports and County of Fresno
monthly activity report$161 per month x 12 months for
MMC's IT company to run weekly
windows patches on FSP
computers.
$250 per month x 12 months for
copier and postage rental.
$ 15,737 $ 15,737
$ 14,443 $ 14,443
Insurance
3% of salaries ($524,578)
Communication
$1,203.58/month x 12 months;
telephone and internet expense
for FSP employees.
Office Expenses
SUBTOTAL TOTALCATEGORY &
DESCRIPTION/Calculation
Exhibit B
Page 7 of 15
Total $ 800,000
Program Supplies 550
Consultancy/Subcontracts 600
Fiscal & Audits 650
Training 660
Indirect Costs 700
Subtotal
$ 1,000
$ 1,150
$ 6,397
$ 158,088
Insurance 250
Communication 300
Office Expenses 350
Equipment 400
Facilities 450
Travel Costs 500
Services & Supplies
$ 16,524
$ 15,165
$ 2,700
$ 16,333
$ 90,819
$ 8,000
Budget Category Budget Item #
Salaries 100
Payroll Taxes 150
Benefits 200
Subtotal
BUDGET SUMMARY FY 2022-23
Vendor Name Marjaree Mason Center Inc.
Total
Personnel
$ 550,807
$ 42,137
$ 48,968
$ 641,912
CalWORKs Family Stabilization Program (FSP) Budget
Exhibit B
Page 8 of 15
Vendor Name: Marjaree Mason Center Inc.
Budget Detail FY 2022-23
SALARIES
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Item Total
$ 42,137.00
$ 48,968.00
TOTAL SALARIES AND BENEFITS: $ 641,912.00
Associate Therapist #3 50%12 $ 4,362.00 $ 26,171.00
Facilitator 100%12 $ 3,382.00 $ 40,590.00
Administrative Assistant 75%12 $ 2,988.00 $ 26,891.00
Family Skills Specialist #2 100%12 $ 3,531.00 $ 42,373.00
Family Skills Specialist #3 100%12 $ 3,789.00 $ 45,467.00
Associate Therapist #1 100%12 $ 4,552.00 $ 54,627.00
Associate Therapist #2 100%12 $ 4,263.00 $ 51,153.00
Case Manager #2 100%12 $ 3,940.00 $ 47,275.00
Case Manager #3 100%12 $ 3,646.00 $ 43,753.00
Case Manager #4 100%12 $ 3,755.00 $ 45,061.00
Family Skills Specialist #1 50%12 $ 3,226.00 $ 19,355.00
Position % of Time on
Project
Number of
Months
Monthly
Salary/Hourly
W
Salary/Wages
Funds Requested
Program Manager 90%12 $ 5,370.00 $ 57,993.00
Case Manager #1 100%12 $ 3,636.00 $ 43,635.00
Benefit Item (Calculation)
FICA Payroll Tax: (6.2%+.1.45%) x Total Salaries of $550,807
Health Insurance (Dental, EAP, Medical, Life, Vision) 8.89% of Total Salaries
Education and Outreach Manager 10%12 $ 5,386.00 $ 6,463.00
Total Salaries/Wages $ 550,807.00
Exhibit B
Page 9 of 15
Budget Detail FY 2022-23
BUDGET LINE ITEM
250
Worker's Compensation
300
Telephone & Internet Exp
350
Office Supplies
400
Software Maintenance
Outside Computer Services
Equipment Rental
Computer Purchases
450
Utitlities
Security/Alarm
Rent
Parking
Janitorial Supplies
Janitorial Service
Facility Parking Rent
500
Mileage
550
600
650
660
Speaking Fees
700
TOTAL EXPENSES
Training
External Speaker Fees to hold 40-hour
Domestic Violence training for County
DSS staff
$ 1,150 $ 1,150
Indirect Costs $ 6,397 $ 6,397
$ 158,088
$1,345 per month parking for staff and
clients at the Van Ness Building $ 16,140 $ 90,819
Travel Costs
1,159.42 miles/month x 12 months x
$.575. Mileage for staff to travel to
Coalinga and Kerman locations.
$ 8,000 $ 8,000
Program Supplies $ 1,000 $ 1,000
Consultancy/Subcontracts
Fiscal & Audits
$1,499.16/month x 12 months for gas,
electricty and other utilities.$ 17,990
$35 per month x 6 months $ 414
$3,750 per month x 12 months for facility
rental at Van Ness Location.$ 45,000
$83.33/month x 12 months for facility
parking for clients when all designated
parking spots are full on Van Ness
Street.
$ 1,000
$136.25/month x 12 months for janitorial
supplies for the Van Ness facility.$ 1,635
$720 per month x 12 months for
Janitorial services for the Van Ness
Building in Fresno.
$ 8,640
Equipment
$783/month x 12 months for Apricot data
software for FSP employees to enter
client data including services, progress
reports and County of Fresno monthly
activity report.
$ 9,401
$161 per month x 12 months for MMC's
IT company to run weekly windows
patches on FSP computers.
$ 1,932
$250 per month x 12 months for copier
and postage rental.$ 3,000
Purchase of 3 computers for FSP
employees. $666.66/tablets x 3 tablets $ 2,000 $ 16,333
Facilities
Insurance
3% of salaries ($550,807)$ 16,524 $ 16,524
Communication
$1,263.75/month x 12 months; telephone
and internet expense for FSP
employees.
$ 15,165 $ 15,165
Office Expenses
General office supplies including paper,
business cards, shredding of confidential
supplies expense. $225/month x 12
months.
$ 2,700 $ 2,700
CATEGORY &
DESCRIPTION/Calculation SUBTOTAL TOTAL
Exhibit B
Page 10 of 15
$ 15,924
$ 2,700
$ 16,333
$ 91,718
$ 8,000
$ 1,000
Consultancy/Subcontracts 600
Fiscal & Audits 650
Training 660
Indirect Costs 700
Subtotal
Total
$ 1,150
$ 9,265
$ 162,501
$ 800,000
Benefits 200
Subtotal
Insurance 250
Communication 300
Office Expenses 350
Equipment 400
Facilities 450
Travel Costs 500
Program Supplies 550
Budget Category Budget Item #
Salaries 100
Payroll Taxes 150
CalWORKs Family Stabilization Program (FSP) Budget
BUDGET SUMMARY FY 2023-24
Vendor Name Marjaree Mason Center Inc.
Total
Personnel
$ 547,022
$ 41,847
$ 48,630
$ 637,499
Services & Supplies
$ 16,411
Exhibit B
Page 11 of 15
Vendor Name: Marjaree Mason Center Inc.
Budget Detail FY 2023-24
SALARIES
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Item Total
$ 41,847.00
$ 48,630.00
TOTAL SALARIES AND BENEFITS: $ 637,499.00
Facilitator 90%12 $ 3,552.00 $ 38,357.00
Administrative Assistant 75%12 $ 3,137.00 $ 28,236.00
Education and Outreach Manager 10%12 $ 5,655.00 $ 6,788.00
Total Salaries/Wages $ 547,022.00
Benefit Item (Calculation)
FICA Payroll Tax: (6.2%+.1.45%) x Total Salaries of $547,022
Health Insurance (Dental, EAP, Medical, Life, Vision) 8.89% of Total Salaries
Family Skills Specialist #3 100%12 $ 3,978.00 $ 47,740.00
Associate Therapist #1 100%12 $ 4,780.00 $ 57,358.00
Associate Therapist #2 100%12 $ 4,476.00 $ 53,710.00
Associate Therapist #3 50%12 $ 4,580.00 $ 27,480.00
Case Manager #3 100%12 $ 3,828.00 $ 45,940.00
Case Manager #4 100%12 $ 3,943.00 $ 47,314.00
Family Skills Specialist #1 50%12 $ 3,387.00 $ 20,323.00
Family Skills Specialist #2 100%12 $ 3,708.00 $ 44,492.00
Position % of Time on
Project
Number of
Months
Monthly
Salary/Hourly
Salary/Wages
Funds Requested
Program Manager 50%12 $ 5,638.00 $ 33,829.00
Case Manager #1 100%12 $ 3,818.00 $ 45,816.00
Case Manager #2 100%12 $ 4,137.00 $ 49,639.00
Exhibit B
Page 12 of 15
Budget Detail FY 2023-24
BUDGET LINE ITEM
250
Worker's Compensation
300
Telephone & Internet Exp
350
Office Supplies
400
Software Maintenance
Outside Computer Services
Equipment Rental
Computer Purchases
450
Utitlities
Security/Alarm
Rent
Parking
Janitorial Supplies
Janitorial Service
Facility Parking Rent
500
Mileage
550
600
650
660
Speaking fees
700
TOTAL EXPENSES
Training
External Speaker Fees to hold 40-hour
Domestic Violence training for County
DSS staff
$ 1,150 $ 1,150
Indirect Costs $ 9,265 $ 9,265
$ 162,501
$1,345 per month parking for staff and
clients at the Van Ness Building $ 16,140 $ 91,718
Travel Costs
1,159.42 miles/month x 12 months x
$.575. Mileage for staff to travel to
Coalinga and Kerman locations.
$ 8,000 $ 8,000
Program Supplies $ 1,000 $ 1,000
Consultancy/Subcontracts
Fiscal & Audits
$1,574.08/month x 12 months for gas,
electricty and other utilities.$ 18,889
$35 per month x 6 months $ 414
$3,750 per month x 12 months for facility
rental at Van Ness Location.$ 45,000
$83.33/month x 12 months for facility
parking for clients when all designated
parking spots are full on Van Ness
Street.
$ 1,000
$136.25/month x 12 months for janitorial
supplies for the Van Ness facility.$ 1,635
$720 per month x 12 months for
Janitorial services for the Van Ness
Building in Fresno.
$ 8,640
Equipment
$783/month x 12 months for Apricot data
software for FSP employees to enter
client data including services, progress
reports and County of Fresno monthly
activity report.
$ 9,401
$161 per month x 12 months for MMC's
IT company to run weekly windows
patches on FSP computers.
$ 1,932
$250 per month x 12 months for copier
and postage rental.$ 3,000
Purchase of 3 computers for FSP
employees. $666.66/computer x 3
computers
$ 2,000 $ 16,333
Facilities
Insurance
3% of salaries ($547,022)$ 16,411 $ 16,411
Communication
$1,327/month x 12 months; telephone
and internet expense for FSP
employees.
$ 15,924 $ 15,924
Office Expenses
General office supplies including paper,
business cards, shredding of confidential
supplies expense. $225/month x 12
months.
$ 2,700 $ 2,700
CATEGORY &
DESCRIPTION/Calculation SUBTOTAL TOTAL
Exhibit B
Page 13 of 15
Consultancy/Subcontracts 600
Fiscal & Audits 650
Training 660
Indirect Costs 700
Subtotal
Total
$ 1,150
$ 9,425
$ 164,354
$ 800,000
Communication 300
Office Expenses 350
Equipment 400
Facilities 450
Travel Costs 500
Program Supplies 550
$ 16,720
$ 2,700
$ 16,333
$ 92,663
$ 8,000
$ 1,000
Personnel
$ 545,431Salaries100
Payroll Taxes 150
Benefits 200
Subtotal
Insurance 250
$ 41,725
$ 48,490
$ 635,646
Services & Supplies
$ 16,363
Budget Category Budget Item #
CalWORKs Family Stabilization Program (FSP) Budget
BUDGET SUMMARY FY 2024-25
Vendor Name Marjaree Mason Center Inc.
Total
Exhibit B
Page 14 of 15
Vendor Name: Marjaree Mason Center Inc.
Budget Detail FY 2024-25
SALARIES
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Item Total
$ 41,725.00
$ 48,490.00
TOTAL SALARIES AND BENEFITS: $ 635,646.00
Facilitator 90%12 $ 3,729.00 $ 40,275.00
Administrative Assistant 75%12 $ 3,294.00 $ 29,647.00
Education and Outreach Manager 10%12 $ 5,938.00 $ 7,127.00
Total Salaries/Wages $ 545,431.00
Benefit Item (Calculation)
FICA Payroll Tax: (6.2%+.1.45%) x Total Salaries of $545,431
Health Insurance (Dental, EAP, Medical, Life, Vision) 8.89% of Total Salaries
Family Skills Specialist #3 100%12 $ 4,177.00 $ 50,127.00
Associate Therapist #1 100%12 $ 5,019.00 $ 60,226.00
Associate Therapist #2 100%12 $ 4,700.00 $ 56,396.00
Associate Therapist #3 50%12 $ 4,809.00 $ 28,854.00
Case Manager #3 40%12 $ 4,020.00 $ 19,295.00
Case Manager #4 100%12 $ 4,140.00 $ 49,680.00
Family Skills Specialist #1 50%12 $ 3,556.00 $ 21,339.00
Family Skills Specialist #2 100%12 $ 3,893.00 $ 46,717.00
Position % of Time on
Project
Number of
Months
Monthly
Salary/Hourly
Salary/Wages
Funds Requested
Program Manager 50%12 $ 5,920.00 $ 35,520.00
Case Manager #1 100%12 $ 4,009.00 $ 48,107.00
Case Manager #2 100%12 $ 4,343.00 $ 52,121.00
Exhibit B
Page 15 of 15
Budget Detail FY 2024-25
BUDGET LINE ITEM
250
Worker's Compensation
300
Telephone & Internet Exp
350
Office Supplies
400
Software Maintenance
Outside Computer Services
Equipment Rental
Computer Purchases
450
Utitlities
Security/Alarm
Rent
Parking
Janitorial Supplies
Janitorial Service
Facility Parking Rent
500
Mileage
550
600
650
660
Speaking Fees
700
TOTAL EXPENSES
Fiscal & Audits
Training
External Speaker Fees to hold 40-hour
Domestic Violence training for County
DSS staff
$1,345 per month parking for staff and
clients at the Van Ness Building $ 16,140 $ 92,663
$ 1,150 $ 1,150
Travel Costs
1,159.42 miles/month x 12 months x
$.575. Mileage for staff to travel to
Coalinga and Kerman locations.
$ 8,000 $ 8,000
Program Supplies $ 1,000 $ 1,000
Equipment
$ 164,354
Consultancy/Subcontracts
Indirect Costs $ 9,425 $ 9,425
$1,652.83/month x 12 months for gas,
electricty and other utilities.$ 19,834
$35 per month x 6 months $ 414
$3,750 per month x 12 months for facility
rental at Van Ness Location.
$ 45,000
$83.33/month x 12 months for facility
parking for clients when all designated
parking spots are full on Van Ness
Street.
$ 1,000
$136.25/month x 12 months for janitorial
supplies for the Van Ness facility.$ 1,635
$720 per month x 12 months for
Janitorial services for the Van Ness
Building in Fresno.$ 8,640
$783/month x 12 months for Apricot data
software for FSP employees to enter
client data including services, progress
reports and County of Fresno monthly
activity report.$ 9,401
$161 per month x 12 months for MMC's
IT company to run weekly windows
patches on FSP computers.$ 1,932
$250 per month x 12 months for copier
and postage rental.
$ 3,000
Purchase of 3 computers for FSP
employees. $666.66/computer x 3
computers
$ 2,000 $ 16,333
Facilities
Insurance
3% of salaries ($545,431)$ 16,363 $ 16,363
Communication
$1,393.33/month x 12 months; telephone
and internet expense for FSP
employees.
$ 16,720 $ 16,720
Office Expenses
General office supplies including paper,
business cards, shredding of confidential
supplies expense. $225/month x 12
months.
$ 2,700 $ 2,700
CATEGORY &
DESCRIPTION/Calculation
SUBTOTAL TOTAL
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 1 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date: