HomeMy WebLinkAboutAgreement A-20-071-1 with San Diego State.pdf- 1 -
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT, hereinafter referred to as “Amendment I”, is made and entered into this
____ day of ______________, 2020, by and between COUNTY OF FRESNO, a Political Subdivision
of the State of California, hereinafter referred to as “COUNTY”, and San Diego State University
Research Foundation, a California non-profit organization, whose address is 5250 Campanile Dr, San
Diego, CA 92182, hereinafter referred to as “CONTRACTOR” (collectively as “parties”).
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. 20-071, effective February 25, 2020, for community planning process around Transition Aged
Youth (TAY) Innovation Programs utilizing the Human-Centered Design Thinking model; and
WHEREAS, the parties desire to amend the Agreement regarding changes as stated below
and restate the Agreement in its entirety.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
1.That in the existing COUNTY Agreement No. 20-071, all text in reference to "Exhibit A"
shall be replaced with the text "Revised Exhibit A-1". Revised Exhibit A-1 is attached hereto and
incorporated herein by this reference.
2.That in the existing COUNTY Agreement No. 20-071, all text in reference to "Exhibit C"
shall be replaced with the text "Revised Exhibit C-1". Revised Exhibit C-1 is attached hereto and
incorporated herein by this reference.
3.That existing COUNTY Agreement No. 20-071, Section Two (2), shall be revised by
adding the following at Page Two (2), Line Five (5) after “(June, 2020).”:
“This Agreement shall be extended for an additional twelve (12) month period beginning
July 1, 2020 through June 30, 2021.”
4.That existing COUNTY Agreement No. 20-071, Page Three (3), beginning with
Paragraph Two (2), Line Nine (9), with the word “The” and ending on Line Thirteen (13), with the word
“CONTRACTOR” be deleted and the following inserted in its place:
The maximum amount payable to CONTRACTOR for the period effective upon
execution through June 30, 2021 shall not exceed Ninety-Two Thousand, One and No/100 Dollars
Agreement No. 20-071-1
28th April
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($92,001.00). In no event shall services performed under this Agreement be in excess of Ninety-Two
Thousand, One and No/100 Dollars ($92,001.00). It is understood that all expenses incidental to
CONTRACTOR’s performance of services under this Agreement shall be borne by CONTRACTOR.
5.COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend the
Agreement; and that upon execution of this Amendment I, the Agreement and Amendment I together
shall be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall remain
in full force and effect.
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EXECUTED AND EFFECTIVE as of the date first above set forth .
3 CONTRACTOR:
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San Diego State University
Research Foundation
7 ,~ orized Signature)
Sandra M. Noroahl , CRA
8 Director, Sponsored Research Contacting and
g Print Name & Title
5250 Campanile Drive
10 San Diego, CA 92182-1934
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12 Mailing Address
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FOR ACCOUNTING USE ONLY:
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ORG No.:
Account No.:
Fund/Subclass:
56304792
7295/0
0001/10000
COUNTY OF FRESNO
~ ~ Ernest BuddyMen,Chairmanofthe
Board of Supervisors of the County of
Fresno
ATTEST:
Bernice E. Seide l
Clerk of the Board of Supervisors
County of Fresno , State of Californ ia
By: {1J>p .', L&
Deputy
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Revised Exhibit A-1
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: San Diego State University Research Foundation
PROGRAM NAME: Transition Aged Youth (TAY) Human Centered Design
Thinking
SERVICE: Community Planning Process Around Transition Aged Youth
OFFICE ADDRESS: 5250 Campanile Dr, San Diego, CA 92182
OFFICE TELEPHONE: (619) 594-2458
CONTACT: Steve Hornberger, Director – Social Policy Institute
CONTRACT PERIOD: Effective Upon Execution – December 31, 2020
AMOUNT: $92,001
A. SUMMARY OF SERVICES
Human-centered design, also referenced as design thinking, is the application of a
design process that includes the participation of the end user. Steps in human-
centered design are sometimes labelled Empathy, Define, Ideate, Prototype, and
Test (EDIPT). The process has been developed in business and technology and is
being adapted for social services in several academic and technological institutions.
Using strategy elements of human-centered design, the Contractor shall guide a
community engagement process to develop project proposals for the Innovation
component of the Mental Health Services Act (MHSA) program in Fresno County.
The process will create meaningful engagement with stakeholders and yield an
outline for at least one viable Innovation proposal (possibly more) developed by
youth for youth, which will be subject to local and state approval prior to
implementation. Proposal outlines will conform with County of Fresno Department of
Behavioral Health (DBH) guidelines and MHSA regulations for Innovation programs.
The process shall include in-person gatherings of DBH stakeholders and ongoing
communication among stakeholders throughout the process.
B. TARGET POPULATION
The Contractor shall promote and advertise the INN Meetings to encourage
attendance of Transition Age Youth (TAY) ages 16 to 25 years of age. This project
is limited to TAY residing in Fresno County. Contractor shall promote, organize, and
facilitate at least three in person meetings, geographically balanced among two
groups. Meetings shall include a mix of both day and evening access. Additional
Revised Exhibit A-1
Page 2 of 4
focus groups or digital meetings shall be held, as needed, to support a successful
human-centered design.
C. LOCATION AND HOURS OF OPERATION
Contractor shall work with Fresno County DBH to determine the location and times
at which the focus groups will be held. Meetings should be located to allow
unobstructed public access. Smaller meetings may be held via teleconference or
other digital means.
D. CONTRACTOR’s RESPONSIBILITIES
The Contractor shall provide Human-Centered Design model implementation
described herein to accomplish the following:
1. In consultation with DBH and its stakeholders, design, implement, facilitate,
and evaluate a human-centered design process with the goal of providing
innovative ideas that are desirable, feasible and viable.
2. Assure that the process is in alignment with elements of human-centered
design thinking.
3. In consultation with DBH, secure necessary sites and venues for INN
community engagement meetings in Fresno County.
a. The Contractor shall obtain facility agreements and any other
necessary paperwork to reserve site locations. The INN meeting sites
shall:
i. Accommodate sufficient numbers of stakeholders to achieve the
design goals in a comfortable and appropriate venue.
ii. Be free in cost to participants.
iii. Have American Disability Act (ADA) accessibility.
iv. Have accessibility to public transportation (e.g., bus stops and
trolley lines).
v. Have adequate, free parking capacity with good lighting.
vi. Have adequate bathroom facilities that are handicap accessible.
b. Smaller focus groups venues shall be appropriate and have sufficient
size and access for the particular population group targeted.
c. For meetings held via digital means, the Contractor shall secure and
be responsible for providing a stable, accessible platform.
4. The human-centered design process will take place at community
engagement meetings and may include communication among participants
between meetings. Subsequent references to the process herein will identify
community engagement meetings as “INN meetings.”
5. Develop promotional materials and promote the meetings among DBH
stakeholders. Promotional materials should be made available for individuals
who have visual impairments. The promotional materials/ activities shall
include, but not limited to:
a. Creating flyers, purchasing media buys (e.g. social media ads, radio,
and any other appropriate media sources) and signage.
Revised Exhibit A-1
Page 3 of 4
b. Distributing flyers countywide and specifically promoting activities in
communities of the target populations.
c. Flyers and other promotional materials should be translated into the
threshold languages of English, Hmong and Spanish, if needed.
d. Use of the BeHealth.Today website.
6. Secure and coordinate catering services for the INN meetings.
7. Secure and coordinate language translation services and equipment if
needed.
8. Develop and/or identify the mechanism by which the data shall be collected
and entered into a database.
9. Design Satisfaction Surveys that will be administered to participants at the
conclusion of each INN meeting.
10. Provide a report summarizing the analysis and outcomes of the INN meetings
and human-centered design process, including an outline for each Innovation
project developed. The outline shall include a draft summary of the proposed
project, including purpose, objectives, measurements of success, innovative
elements, and implementation steps.
11. Include in the summary report a toolkit for replication of the Human-Centered
Design method used during the process.
12. Contractor shall implement the Human-Centered Design model and process
with two (2) community groups.
13. The Contractor shall provide four (4) group sessions to engage the two (2)
target community groups in the Human-Centered Design model. Two
sessions will be provided for each group.
E. REPORTS
1. Contractor will work with DBH to develop a report outline.
2. Final reports should capture INN/PEI required demographics per regulations.
F. OUTCOMES/DATA TRACKING
The Contractor shall establish a registration website to track the number of
participants attending each site location. The registration site shall support
individuals who have visual impairments. The registration site shall include, but not
limited to the following questions:
1. Name
2. Current Identified Gender
3. Gender Assigned at Birth
4. Age
5. Do you need translation services, what language?
6. Do you need American Sign Language interpreting services?
7. Job Title
8. Company/Organization/School
9. Email Address
10. Group you represent
Revised Exhibit A-1
Page 4 of 4
G. COUNTY’s RESPONSIBILITIES
1. DBH staff will participate in meetings with CONTRACTOR to discuss program
and/or contractual issues. DBH will be responsible for coordination of these
meetings.
2. DBH shall assist with the recruitment of TAY to register for the HCDT process.
3. DBH will coordinate with Contractor on potential dates, times and any other
factors in selecting meeting venues.
Revised Exhibit C-1
Page 1 of 3
FTE %Admin.Direct Total
PERSONNEL SALARIES:
0001 Director 0.14 $7,850 $7,850
0002 Chief Program Officer 0.24 $15,443 $15,443
0003 Evaluation Coordinator 0.18 $4,221 $4,221
SALARY TOTAL 0.56 $0 $27,514 $27,514
PAYROLL TAXES AND EMPLOYEE BENEFITS
$0 $0 $6,101
SALARY & BENEFITS GRAND TOTAL $33,615
1010 Rent/Lease Building $506
FACILITY/EQUIPMENT TOTAL $506
1060 Telephone $250
1063 Printing/Reproduction $250
1073 Staff Travel (Out of County)$3,500
OPERATING EXPENSES TOTAL $4,000
FINANCIAL SERVICES EXPENSES:
1083 Administrative Overhead $18,880
FINANCIAL SERVICES TOTAL $18,880
SPECIAL EXPENSES (Consultant/Etc.):
1090 Subcontractor (Kevin Popovic - Human Center Design Thinking)$20,000
1091 Subcontractor (Community Health Improvement Partners)$15,000
SPECIAL EXPENSES TOTAL $35,000
TOTAL PROGRAM EXPENSES $92,001
Budget Summary
OPERATING EXPENSES:
FACILITIES/EQUIPMENT EXPENSES:
Line Item Description (Must be itemized)
Community Planning Process Around Transition Aged Youth
San Diego State University Research Foundation - Social Policy Institute
Effective Upon Execution - June 30, 2021
Budget Categories - Total Proposed Budget
OASDI, FICA/MEDICARE, SUI, Retirement, Workers
Compensation, and Health Insurance
0030 $6,101
PAYROLL TAXES AND EMPLOYEE BENEFITS TOTAL
Revised Exhibit C-1
Page 2 of 3
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits - Line Items 0001- 0042
0001
0002
0003
0030
Facilities/Equipment Expenses – Line Items 1010-1014
1010
Operating Expenses - Line Items 1060-1077
1060
One (1) Social Policy Institute Director
Project Lead on the project, responsible for completion of all tasks, liaison to the San
Diego State University Research Foundation, Fresno County Department of Behavioral
Health and the program team, as well as one of the coaches for the testing phase.
$7,850
One (1) Social Policy Institute Evaluation Coordinator
Evaluator for the project, collecting and analyzing the data and preparing the final report.
$4,221
Budget Summary
Community Planning Process Around Transition Aged Youth
San Diego State University Research Foundation - Social Policy Institute
Effective Upon Execution - June 30, 2021
BUDGET NARRATIVE - EXPENSES
One (1) Social Policy Institute Chief Program Officer
Lead for developing Fresno specific materials, co-facilitator for the two Fresno TAY
groups and one of the coaches for the testing phase and the lead on the final report.
$15,443
Payroll Taxes and Employee Benefits
OASDI, FICA/MEDICARE, SUI, Retirement, Workers Compensation, and Health
Insurance will be paid in a like manner as other employees of San Diego State University.
$6,101
Telephone/Cell Phone
Covers all telephone/cell phone costs for duties performed under this contract.
Total Estimate for the contract Period: $250
Rent expense is all inclusive and includes space, utilities and housekeeping.
Total Estimate for the contract Period: $506
Revised Exhibit C-1
Page 3 of 3
1063
1073
Financial Services Expenses – Line Items 1080-1085
1083
Special Expenses – Line Items 1090-1092
1090
1091
Printing/Reproduction
Printing to cover the costs of printing materials for the HCDT workshop, presentations
and final report(s).
Total Estimate for the contract Period: $250
Subcontractor (Community Health Improvement Partners)
CHIP will be used to engage hard
‐
toreach populations, such as behavioral health service
consumers, family members, unserved, and underserved populations by disseminating
session and workshop invitations and follow up to key community organizations,
stakeholders, individuals and community members in an accessible, culturally proficient
manner. The budget includes staff time as well as all materials and refreshments for the
programs.
Total Estimate for the contract Period: $15,000
TOTAL PROGRAM EXPENSE:$92,001
Administrative Overhead
Indirect costs are those costs of general management that are agency-wide. General
management costs consist of expenditures for administrative activities necessary for the
general operation of San Diego State University (e.g., accounting, budgeting, payroll
preparation, personnel management, purchasing, and centralized data processing).
Total Estimate for the contract Period: $18,880
Subcontractor (Kevin Popovic - Human Center Design Thinking)
Kevin is co-developer of the SPI HCDT approach and will be the lead facilitator of the
Fresno TAY programs and one of the coaches for the implementation testing phase.
Kevin will also update the BeHealth.Today website with the Fresno information and
projects.
Total Estimate for the contract Period: $20,000
Staff Travel (Out of County)
At least two staff will make an estimated three trips to Fresno to conduct the HCDT
design workshop and follow up presentations. Cost will cover airfare, hotel and per diem
expenses.
Total Estimate for the contract Period: $3500