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HomeMy WebLinkAbout31978' DocuSign Envelope 10: 89DC6968-4C21-488A-8855-DL. .. AF6301ECB ~~BIG READ lie '\:; •. • All ARTWORKS. ....... , Grant Agreement AGREEMENT 15-021 2908 Hennepin Avenue, #200 Minneapolis, MN 55408-1954 •••••••••••• 612.341.0755 www.artsmidwest.org FY15 -235830 K •• K li I If l. 1:. 1'. ll Ill JC 1:: E It ~ r;· 1!. ll ~ ll ~ t tf ll. ll II I; li fl IIi I! f: li It I. I! I IE IIi It This Agreement, dated April 15, 2014, by and between Arts Midwest on behalf of the National Endowment for the Arts and Fresno County Public Library 2420 Mariposa Street, Fresno, CA 93721-2204 herein referred to as GRANTEE, outlines the following organizational and project terms that must be met in order to receive funding from Arts Midwest. The program The Big Read is a program of the National Endowment for the Arts in partnership with Arts Midwest designed to revitalize the role of literature in American culture and to encourage citizens to read for pleasure and enlightenment. The Big Read team at Arts Midwest will serve as your contacts for all questions regarding the program and this Grant Agreement. The team can be reached at 612.238.80 I 0 or thebigread@artsmidwest.org. Grant award stipulations Grant award Support for GRANTEE from Arts Midwest, on behalf of the National Endowment for the Arts, is $15,000. This award must be used towards the expenses incurred as part of your Big Read programming. These expenses may include artist fees; book purchases; staff salaries and benefits; and other expenses. Unallowable expenses include meals, fondraising, hospitality activities, concessions, gifts for participants, or costs incurred prior to receipt of an executed copy of this Grant Agreement or after July 31, 2015. These funds derive from the National Endowment for the Arts: CFDA (Catalog of Federal Domestic Assistance) #45.024 distributed through Arts Midwest. This grant must be indicated as federal funds with GRANTEE's records. • The award must be matched on a I to I basis with nonfederal funds. • In order to receive the full grant, GRANTEE's total expenses as shown on your final report budget must be at least $30,000 or greater. • There can be no overlapping expenses between this grant and a grant received directly from the National Endowment for the Arts. GRANTEE is expected to carry out a project that is consistent with the proposal that was approved for funding by Arts Midwest and the National Endowment for the Arts. If major changes in the programming or more than a 20% adjustment in total project costs are believed to be necessary, GRANTEE must send a written request, with justification, to Arts Midwest prior to the expenditure of grant funds. Approval is not guaranteed. Page I ' DocuSign Envelope 10: 89DC6968-4C21-488A-BB55-Du • .AF6301 ECB Arts Midwest will disburse this grant in two installments by check to GRANTEE as follows: • Initial payment of$12,000. will be sent to arrive on or about the date of the first event as indicated on GRANTEE's Event Listing (see Program event listing). • Final payment of $3,000. will be sent four to six weeks following the receipt of a complete final report (see Reporting). Independent contractor It is understood that this Agreement does not constitute a partnership or joint venture between Arts Midwest and GRANTEE, and that GRANTEE's status is solely that of an independent contractor. GRANTEE shall be solely responsible for the performance of its contracts including, without limitation, the payment of all costs, expenses, and damages that may arise from said contracts. Funding default "force majeure" This Agreement may be terminated by Arts Midwest in the event that funding from the National Endowment for the Arts is not forthcoming, or by reason of an Act of God, force majeure, or any unforeseen occurrence which renders the fulfillment of this agreement by either party impossible. Under such circumstances, neither party shall be liable to the other for payment of damages. Program requirements As a participant in The Big Read, GRANTEE agrees to conduct the following Big Read activities: • Develop and produce a well-planned, well-attended, community-wide read with widespread involvement and participation. Your literary programming should feature innovative, diverse activities, and plans to connect to the chosen book or poet. The ideal Big Read lasts approximately one month and must occur between September 1, 2014 and June 30, 2015. A successful Big Read will be held in a variety of venues and, through effective partnerships, reach a broad audience. The number of activities planned should correlate with your community population. Activities should include: 0 a kick-off event to launch the program locally; 0 a minimum of 10 discussions on the book or poet in varied locations, including libraries, bookstores, and museums, that attract diverse audiences; 0 at least one keynote session on the selected book or poet (e.g., lecture by key biographer, panel discussion, or author reading); and 0 a minimum oftwo special events involving other forms of artistic programming (e.g., art exhibits related to the themes of the book or poet, music or dance events, film series including adaptations of the book, or theatrical readings). • Partner with a library (if GRANTEE itself is not a library). Other collaborating organizations might include middle and/or high schools (working with teachers, curriculum specialists, or school librarians), bookstores, museums, arts organizations, local businesses, community service organizations, community centers, youth groups, senior centers, correctional institutions, community colleges, universities, social service organizations, and military installations. • Generate media involvement through partnerships with local TV, radio, print, and electronic media, and through other public relations efforts. • Use and distribute the digital educational and promotional materials. • Host visiting representatives from The Big Read staff and/or sponsors. While not all organizations will be visited by The Big Read staff, we appreciate your willingness to share your activities. In addition, GRANTEE is strongly encouraged to participate in online orientation activities. Page 2 DocuSign Envelope ID: 89DC6968-4C21-488A-BB55-D'-'AF6301 ECB Crediting and publicity The National Endowment for the Arts, Arts Midwest, and participating community organizations will work together cohesively to ensure maximum positive promotion of The Big Read. As a participant in The Big Read, GRANTEE must comply with crediting requirements, including the usage of the credit line and logo in all print and digital materials as well as proper display of The Big Read banners and promotional items. GRANTEE will be required to include a sampling of printed materials and digital communications with your final report. Failure to meet these credit requirements will jeopardize GRANTEE'sfuturefundingfrom Arts Midwest. Standards Manual Proper crediting of The Big Read is an essential part of your grant. All credit requirements are set forth in the Standards Manual, which is included and therefore made part of this Agreement. Please ensure proper crediting and visibility for the benefit of both GRANTEE and this national program. Public relations and media embargo GRANTEE's outreach efforts to local media, including print, television, and radio outlets, are very important to the success of The Big Read. The National Endowment for the Arts will issue a national news release on May I 3, 20 I 4 announcing the selected grantees. This will be distributed to the national wire services (e.g., Associated Press), statewide newspapers, and trade publications (e.g., Publisher's Weekly). The National Endowment for the Arts created a sample news release for use in publicizing GRANTEE's participation in The Big Read. This news release should be customized to accommodate your local organization and distributed to your local media. The news release can be downloaded from www.neabigread.org, in the Grantee Dashboard (see Website). You are encouraged to issue your own news release on or after May 13,2014. The Organizer's Guide contains a section on planning and executing your PR strategy. The NEA also created a PR toolkit, which is available online at www.neabigread.org in the Grantee Dashboard, Resources-Media and Public Relations tab. This toolkit contains sample press releases, talking points, frequently asked questions, and other public relations tools, along with tips on working with print, radio, and television media. Website -www.neabigread.org Arts Midwest has developed a website that provides context on The Big Read program and enhances the public's knowledge and understanding of the program, the books and poetry, the authors, and the participating community organizations. The website is promoted by Arts Midwest and the National Endowment for the Arts. All documents needed to manage your award, including the Standards Manual and eGrant final report, are available in the Grantee Dashboard (www.neabigread.org/login) linked in the header of the website. Educational materials Note: The Big Read educational materials are not provided in print. The Big Read educational materials are accessible on www.neabigread.org/books. Educational materials are not for re-sale under any circumstances. Page 3 DocuSign Envelope 10: 89DC6968-4C21-488A-BB55-0 .... AF6301 ECB Reader's Guides Reader's Guides contain an introduction to the featured book or poet, historical context, background on the writer, information about related works, and discussion questions. Text content from The Big Read Reader's Guides by The Big Read is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 4. 0 International License. Note: For legal reasons photos used in the Reader's Guides are prohibited from duplication without permission. Teacher's Guides Teacher's Guides contain lesson plans on the featured book or poet, and other teacher resources for high schools or middle schools that can be used in the classroom and/or by the school library media specialist. Text content from The Big Read Teacher's Guides by The Big Read is licensed under a Creative Commons Attribution-NonCommercial-ShareA/ike 4. 0 International License. Audio Guides Audio Guides (available to stream from www.neabigread.org and via iTunes) are 20 to 30-minute programs about the book or poet featuring interviews with and readings by notable literary and public figures. The Big Read Audio Guides are licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 4.0 International License. Note: For legal reasons, Audio Guides are prohibited from duplication without permission. The Audio Guides may be used for radio broadcast, classroom, and individual uses. Promotional materials The following Big Read promotional materials are provided to GRANTEE. Banners To widely promote The Big Read, GRANTEE will receive three 2.5' x 6.5' The Big Read banners (two horizontal banners and one vertical banner) featuring the initiative logo for on-site event promotion. GRANTEE shall hang these banners in visible locations of your choice before and during your community read activities. Bookmarks GRANTEE will receive 8.5" x 1.125" bookmarks featuring The Big Read logo and the website address. Optional promotional tools In addition to these materials, we also provide The Big Read logo block and credit line for GRANTEE's use in creating your own promotional and marketing materials. The Big Read logo block and the credit line are available to be included on advertisements, posters, flyers, postcards, or other promotional items of your design. These materials are available for download in the Grantee Dashboard on the website. Reporting Program event listing GRANTEE's event listing is essential to providing Arts Midwest, the National Endowment for the Arts, and the public with detailed information concerning your project's activities; to encourage participation at your activities; to promote The Big Read; and to report to the National Endowment for the Arts. GRANTEE shall use the Grantee Dashboard to manage their events as part of this program. Using the Submit for Review tab in the Grantee Dashboard, GRANTEE is required to submit their events to Arts Midwest according to the following schedule: Page4 DocuSign Envelope 10: 89DC6968-4C21-488A-BB55-u ... .AF6301 ECB • By July 11, 2014, submit a preliminary event listing. Indicate which events are confirmed and which are tentative. Only events marked as confirmed and public are displayed on www.neabigread.org. • 30 days prior to your first Big Read activity, submit an updated event listing. Indicate which events are confirmed and which, if any, are tentative. Your initial payment will be generated after receipt ofthis event listing by Arts Midwest. • Within 30 days ofthe completion of your activities, submit a final event listing with complete attendance figures as described in the final report (see Final report). Your final grant payment will be generated after receipt of this submission along with your final report. If GRANTEE's programming beginning or ending dates change, GRANTEE must notifY Arts Midwest immediately via telephone or email so grant payments will not be delayed. Final report The final report enables us to compile and forward comprehensive information to the National Endowment for the Arts regarding The Big Read. GRANTEE is obligated to submit a final report to Arts Midwest within 30 days following the conclusion of your programming. Sample final report materials are available on The Big Read website in the Grantee Dashboard. Please review the final report requirements prior to beginning your Big Read activities so you can properly document them throughout the process. The final report consists of the following: • eGrant component (submit online via http://artsmidwestbigread.egrant.net) D Program summary data, partnerships data, final budget, and final narrative. D Three examples of crediting/promotional materials, three examples of media materials, up to I 0 images (highly recommended, not required). • Grantee Dashboard component (submit online via http://www.NEABigRead.org/login) D Final event listing: Enter attendance figures from all your Big Read events. In the event that GRANTEE does not comply with this reporting requirement, GRANTEE may no longer be entitled to future support from Arts Midwest. Compliances Assurance of Compliance GRANTEE shall comply with all provisions ofthe Assurance of Compliance Addendum, which is included and therefore made a part of this Agreement. These compliances are required by Arts Midwest's federal and state funding sources. An interactive version ofthe Assurance of Compliance with web links is also downloadable from the Grantee Dashboard at www.neabigread.org. DUNS and SAM.gov The DUNS number we have on file for GRANTEE is 078787397. GRANTEE has an active registration at http://www.SAM.gov. This registration will need to be renewed annually or more frequently as required. In some cases, you may need to update your organization's information with Dun and Bradstreet before completing the renewal with SAM .gov. Non-profit Status GRANTEE certifies that it is a duly constituted, registered, and qualified 50 1 ( c )(3) not-for-profit organization as designated by the Internal Revenue Service, or is an entity of federal, state, local, or tribal government. GRANTEE agrees to notify Arts Midwest immediately of any alteration of such status that may occur prior to the conclusion ofthe grant period. Page 5 · DocuSign Envelope ID: 89DC6968-4C21-488A-BB55-D ... ~ .. F6301 ECB Admission Admission to, as well as seating and participation in The Big Read programs shall be open to the general public and shall be without regard to race, color, natural origin, disability, religion, age, or gender as provided in Title VI of the Civil Rights Act of 1964, Section 504 ofthe Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and Title IX ofthe Educational Amendments of 1972. GRANTEE shall provide, upon request from Arts Midwest, up to six complimentary admissions to all paid program activities without cost to Arts Midwest or the National Endowment for the Arts for YIPs, site visits, or promotional use. Arts Midwest will work with GRANTEE to ensure that proper procedures for admission are followed at all venues. Liability GRANTEE agrees that Arts Midwest shall not be liable for any loss, damage, or expense of any kind arising from acts or omissions of GRANTEE, its agents and its employees, including but not limited to: compensation for injury, property damage, the payment of any taxes, or the payment of court and reasonable attorney fees. Binding Effect GRANTEE agrees to carry out this project in compliance with the terms listed in the Agreement. GRANTEE agrees to notify Arts Midwest in writing of any changes that may impact or require an amendment to this Agreement. Failure to comply with all terms of the Agreement and addenda may jeopardize future funding to GRANTEE by Arts Midwest. GRANTEE further understands and agrees that the grant received from Arts Midwest must be returned in full in the event that GRANTEE unilaterally cancels this Agreement. This Agreement shall be governed and interpreted in accordance with the laws of the State of Minnesota. All disputed claims or controversies arising out of or related to this Agreement shall be settled in the state or federal courts located in Hennepin County, Minnesota. GRANTEE expressly waives all jurisdictional rights and questions of proper venue. Instructions I. Circulate copies of this Grant Agreement to appropriate members of your staff to review as necessary. 2. Please check the appropriate box under "A-133 Audit Report" below. 3. Sign the Grant Agreement by May 30, 2014. Once signed, the document will be countersigned by Arts Midwest and a PDF copy will be emailed to you. A-133 Audit Report Please check the appropriate box. Did GRANTEE expend $750,000 or more in federal awards during your most recent completed fiscal year? [XlNo []YES Ifyes, GRANTEE must provide a copy ofthe Single Audit Report (OMB Circular A-133); Finding Section (if applicable); and Corrective Action Plans Section (if applicable). Please submit a PDF copy or link to this report to thebigread@artsmidwest.org. No funds will be distributed until Arts Midwest receives this Audit. Page6 DocuSign Envelope 10: 89DC6968-4C21-488A-BB55-DD. J301 ECB I have read and agree to comply to the terms and conditions within The Big Read Agreement and its attachments on behalf of GRANTEE. Fresno County Public Library Authorized Signature Kelley worman-Landano Name Associate county Librarian Title Date Arts Midwest Authorized Signature Date A fully-executed copy will be returned to GRANTEE once countersigned by Arts Midwest. Page 7 GRANT: The Big Read-"The Maltese Falcon" COUNTY OF FRESNO, Deborah A. Poochigian, Chai an Board of Supervisors DATE: REVIEWED & RECOMMENDED FORAP ROYAL APPROVED AS TO ACCOUNTING FORM Vicki Crow, C.P.A. Auditor-Controller/Treasurer-Tax Collector Fund:0107 Subclass: 10000 Org:75170297 Accounts: 7400, 4380 ATTEST: Clerk, Board of Supervisors APPROVED AS TO LEGAL FORM DocuSign Envelope 10: 89DC6968-4C21-488A-BB55-C.~ AF6301 ECB MIDWEST Arts tviidvl~est Pr,ograrn Assurance of Compliance This program is supported by Federal funds from the National Endowment for the Arts, and therefore all organizations must agree to comply with the following federal regulations. I. Organization agrees to have a DUNS number (Dun and Bradstreet) and an active registration in SAM.gov. II. Organization agrees to comply with the following Acts and Statutes. • Americans with Disabilities Act of 1990 (42 U.S.C. 12101-12213) • Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and NEA Section 504 Self Evaluation. • Title VI of the Civil Rights Act of 1964 (42 U.S.C 2000d et seq.) • Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.) • Title IX ofthe Education Amendments of 1972 (20 U.S.C. 1681 and 1684 et seq.) • Drug-FreeWorkplaceAct(41 U.S.C. 701 etseq.and45CFRPart 1155) • National Environmental Policy Act of 1969 (42 U.S.C. Section 4332 • National Historic Preservation Act of 1966 ( 16 U.S.C. 4 70) • The Native American Graves Protection and Repatriation Act of 1990 (25 U.S.C. 300 I et seq.) III. Organization's allowability of costs shall be in accordance with applicable cost principles as established with OMB Circular A-122 (cost principles for nonprofit organizations), Circular A-87 (cost principles for state, local, and Federally-recognized Indian tribal governments), or Circular A-21 (cost principles for educational institutions). IV. Organization certifies that their organizations complies with the requirements regarding debarment and suspension in Subpart C of 2 CFR part 180, as adopted by the Arts Endowment in Title 2 CFR, Chapter 32, Park 3254 or are otherwise excluded from participation in Federal assistance or activities. V. Organization certifies that it is not delinquent in the repayment of any Federal debt OMB Circular A-129. VI. Organization shall not use Federal funds to conduct political lobbying, as defined in the OMB Circulars as indicated above in III. In addition, you may not use Federal funds for lobbying specifically to obtain awards. VII. None of the Federal funds received shall be distributed to the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries (P.L. 111-88 Sec. 427) VIII. Educational institutions (including but not limited to local educational agencies and institutions of higher education) receiving Federal funds are required to provide an educational program on the U.S. Constitution on September 17 (PL 108-44 7, Division J, Section I 1 I (b)). IX. Organization's records related to the NEA-supported program shall be retained for a period of three years following the submission of a Final Report. Organization shall grant Arts Midwest access to any records kept by organization to make audits or examinations as necessary. X. Organization certifies that no portion of Arts Midwest funding shall be used to match any other Federal funds and there cannot be overlapping project costs between Federal awards, whether they are received directly from a Federal agency or indirectly, such as through a stage agency. XI. Organization shall use U.S. air carriers for approved foreign travel. XII. A-133 Audit requirements (if applicable): Organization certifies that, if Organization expends $750,000 or more in yearly expenditures of Federal awards during a fiscal year, it shall have an audit performed in accordance with the Office of Management and Budget Circular A-133. Organization must conduct prompt corrective action plans on any audit finding(s) and provide proof of implementation of such correction plans. XIII. Organization shall comply with Part 505 of Title 29: Regulations Relating to Labor concerning all professional performers and personnel employed on a project or productions which are financed in whole or in part with Arts Midwest funds. For further copies of the nondiscrimination statutes, visit the National Endowment for the Arts Office of Civil Rights. Other guidelines can be obtained from the Office of Management and Budget or your local library.