HomeMy WebLinkAboutAgreement A-19-082 with California BCSH Agency.pdfSTATE/OF CALIFORNIA
STANDARD AGREEMENT
STD 213 (Rev 06/03)
Agreement No. 19-082
AGREEMENT NUMBER
18-HEAP-00027
REGISTRATION NUMBER
CA-~14
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
BUSINESS,_CONSUMER SERVICES A!'ID HOUSING AGENCY
CONTRACTOR'S NAME
County of Fresno
2. · the te"rm of this
Agreement is:• Upon BCSH Approval through 10/31/2021,
3. The maximum amount
of. this Agreement is: $ 9,501,362:84
4. The parties agree tq comply with the terms and conditions of the following exhibits, which are by this reference made
a part of the Agreement.
ExhibitA-
ExhibJt B -
Exhibit C-
Authority, Purpose and Scope of Work
Budget Detail and Payment Provisions
Terms and Conditions
Exhibit D -Special Terms and Conditions
"')
TOTAL NUMBER OF PAGES ATTACHED:
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
CONTRACTOR'S NAME (if other than an individual, state whether a corporation,· partnership, etc.)
County of Fresno
DATE SIGNED (Do ~ot type)
__,,
h!.IO 12. X>l'i
PRINTED NAME AND TIT!-E OF PERSON SIGNING
~v~
ADDRESS
.200 W. ,Pontiac Way, Building 3, Clovis; CA, 93612
STATE OF CALIFORNIA
i AGENCY NAME
Alexis Podesta, Secretary
Business, Consumer Services and Housing Agency
ADDRESS
915 Capitol Mall, Suite 350-A,·Sacramento, CA 95814
DATE SIGNED (Do not type)
,~ .2e Jf:J
======================= ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno, State of California
3
3
9
1
16.
California Department of General
Services Use Only
D Exempt per:
, Bv ~~ ~ .., -rj-• Deputy
I
FOR COUNTY OF FRESNO ACCOUNTING USE ONLY:
Fund/Subclass: 0065/17237
Organization: 1132
Account/Program: 3575
1. Authority
Standard Ag'reement
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
Homeless Emergency Aid Program·(HEAP)
County of Fresno
18-HEAP-00027
Page 1 of 3
Pursuant to Chapter 5 (commencing with Se.ction 50210) of Part 1 of Division 31 of
the Health and Safety Code, and all other relevant provisions established under SB
850 (Chapter 48, · Statutes of 2018), the State has established the Homeless
Emergency Aid Program ("HEAP" or ;'the Program" or "the grant'} The Program is
administered by the California Homeless Coordinating and Financing · Council
("Council") in the Business, Consumer Services and Housing Agency ("Agency").
HEAP provides one-time flexible block grant funds to Administrative. Entities as
defined in the September 5, 20~8 HEAP Notice of Funding Availability (NOFA) and
Large Cities to address their immediate homelessness challenges. This Standard·
Agreement along with all its exhibits ("Agreement") is entered into by the Agency and
an Administrative Entity or Large City ("Contractor") under the authority of, and in
furtherance of the purpose of, the Progran:i. In signing this Agreement and thereby
accepting this award of funds, the Contra~tor agrees to comply with the terms and
conditions of the Agreement, ,the Notice of Funding Availability ("NOFA") under which
the Contractor applied, the representations Gontained in the Contractor's application,
and the requirements of the authority cited above. ·
2. Purpose
The general purpose of the Program is to provide one-time block grant funding to
address the immediate emergency needs of homeless ·individuals and individuals at
imminent risk of homelessness in the service·area of each Contractor. In accordance
with the authority cited above, an application was made by the 'contractor for HEAP
funds to be allocated. for eligible uses under the grant, which include, but are not
limited to, the following: services, rental·assistance or subsidies, capital improvements
and hom·eless youth activities.
3. Definitions
Terms~ herein shall have the same meaning as the definitions set forth in the HEAP
NOFA.
4. Scope of Work
The Scope of Work,(''Work") for this Agreement shall include or:te-time uses that are
consistent with Chapter 5 (commencing with Section 50210) of Part 1 of Division 31
of the Health and Safety Code, and all other relevant provisions established under SB
850 (Chapter 48, Statutes of 2018), for eligible uses, which indude, but are not limited
to, one or more of the following:
Homeless Emergency Aid·Program
NOFADate; 091,05/2018
Contractor's lnitia~
1. Budget Detail
Standard Agreement
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
Homeless Emergency Aid Program (HEAP)
County of Fresno
18-HEAP-00027
Page 1 of 3 ·
The Contractor agrees that HEAP funds shall be expended on one-time uses that
address immediate homelessness challenges.
Consistent with the application submitted by the Contractor on December 12, 2018,
the Business, Consumer Services and Housing Agency ("Agency") shall award funds·
in the form of a grant for the following e,ligible activities:
· A. Capital Improvements:
. B. Services:
C. Rental Assistance or Subsidies:
D. Homeless Youth Set-Aside:
E. Administrative Costs:
F. Other:
Total HEAP Award Amount:
2. General Conditions Prior to Disbursement '
$ o.oo·
$ 7,073,213.70
$ 994,679.oo,,
$ 475,068.14
$ 475,068.00
$ 483,334.00
$9,501,362.84
General Requirements -All Contractors must submit the following forms prior to
HEAP funds being released:
A. Request for Funds Form (RFF),
B. Four original copies of the signed STD. 213 form and initialed Exhibits A through
D,and ·
C. Any other documents, certifications, or evidence requested by Agency as part of
the HEAP application.
3. Expenditure of Funds
-Specific requirements and deadlines for contractually obligating and expending
awarded funds are defined in the HEAP statutes. Health and Safety Code Sections
50214 and .50215 mandate the following:
A. No more than five (5) percerit of HEAP funds may be used for administrative costs
related to the execution of eligible activities.
B. No less than five (5) percent-of HEAP funds shall be used to establish or expand
services meeting the needs of homeless youth or youth at risk of homelessness.
C. No less than 50percent of HEAP funds shall be contractually obligated by January
1, 2020.
D. One hundred percent of HEAP funds shall be expended by June 30, 2021.
Homeless Emergency Aid Program
NOFA Date:'109/05/2018
Contractor's lnitia~
Standard Agreement
EXHIBITC
TERMS AND CONDITIONS
Homeless Emergency Aid Program (HEAP)
County of Fresno
18-HEAP-00027
Page 1 of 9
1. Effective Date, Commencement of Work and Completion Dates
A. This Agreement is effective upon approval by Agency, which is indicated by the
signature provided by Agency in the, lower left-hand corner of page one, Standard
Agreement, STD. 213, when signed'by all parties. Contractor agrees that the work'
shall not commence, nor any costs to be paid with HEAP funds b~ incurred or
obligated by any party, prior to execution of this Agreement by Agency and the
Contractor, or prior to Contractor's receipt of HEAP funds, whichever date is later.
Confractor agrees that the work shall be completed by the expenditure date
specified in Exhibit A, Paragraph 6.
B. Contractor must contractually obligate no less than 50 percent of HEAP funds by
January 1, 2020. One hundred percent of HEAP funds shall be expended by June
30, 2021. Any funds not expended by June 30, 2021 shall be returned to Agency
and revert to the General 'Fund. "Obligate" means that the Contractor has placed
orders, awarded contracts, received services, or entered similar transactions that
require payment from the grant amount. In the case of an award made to a general
purpose local government that subcontracts with private nonprofit organizations
via letters of awards and Service Provider Agreements, the Subcontractors are
required to obligate the funds by the same statutory deadlines. "Expended" means
all HEAP funds obligated under contract or subcontract have been fully paid and
receipted, and no invoices remain outstanding.
C. Contractor and its Subcontractors agree that the work shall be completed by the
expiration date specified in.Exhibit A, Paragraph 6 and that the Scope of Work will
be provided for the full term of this Agreement.
2. Sufficiency of Funds and Termination
A. Agency may terminate this Agreement at any time for cause by giving a minimum
of 14 days' notice of termination, in writing, to the Contractor. Cause shall consist
of: violations of any terms or conditions of this Agreement, or any breach of
contract as described in Paragraph 7; violation of any Federal or State Laws or
Regulations; or withdrawal of Agency's expenditure authority. Upon termination of ·
this Agreement, unless otherwise approved in writing by Agency, any unexpended
funds received by the Contractor shall be returned to Agency within thirty days of
the Notice of Termination.
B. This Agreement is valid and enforceable only if sufficient funds are made available
to Agency by legislative appropriation. In addition, this Agreement is subject to any
additional restrictions, limitations or conditions, or statutes, regulations or any other
Homeless Emergency Aid Program
NOFA Date: 09/05/2018
Contractor's lnitiald,
Standard Agreement
Exhibit D
County of Fresno
18-HEAP-00027
Paget.of 1
SPECIAL TERMS AND CONDITIONS
Homeless Emergency Aid Program (HEAP)
1. All proceeds from.any interest-bearing account established by the Contractor for
the deposit of HEAP funds, along with any interest-bearing accounts opened by
Subrecipients to the Contractor for the deposit of HEAP funds, must.be used for
HEAP-eJigible activities. Consistent with Health and Safety Code Section 50214
(b), no more than five (5) percent of these proceeds may be used for general
administrative purposes.· At least five (5} · percent of these proceeds ml,lst be
allocated to establishing or expanding services for homeless youth, as defined Jn
HEAP Program documents.
2. Any housing-related activities funded with HEAP funds, including but not limited
to, em~rgency shelter,. rapid-rehousing, rental assistance; transitional housing and
permanent supportive housing must be in compliance or otheiwise · aligned with
the Core Components of Housing First, pursuant to Welfare and Institution Code
Section 8255(b}.
3. The Con~ractor agrees to provide the Business, Consumer Services and Housing
Agency access to Homeless Management Information System ("HMIS"} data
collected and entered into the Contractor's HMIS, upon request, and to participate
in any statewide· data initiative as directed by BCSH including but not limited to, a
statewide data integration environment.
4. Pursuant to the information provided in the Contractor's application, the following
jurisdictions have declared and have in effect a shelter crisis in accordance with
Government Code Se,ction 8698.2 at the time of this award, and are eligible to
. HEAP f d th h th C t ct . receive .un s: .rou~ e on ra or:
City. of Coalinga City of Madera Madera County
City of Fresno City of Parlier Fresno County
· City of Huron City of Sanger
The following jurisdictions have not declared a shelter crisis at ·the time of this
awa rd d t I" "bl t d' ti . HEAP f d th h th C t ct an are no e 1aI e o Irec IV receive un s roug. e on ra or:
City of Clovis
City ofChowchilla
City of Firebaugh
'City of Fowler
Homeless Emergency Aid Program
NOFA Date: 09/05/201 B
City of Kerman City of Reedley
City of Kingsburg City of San Joaquin
City of Orange Cove City of Selma
Contractors lniti~