HomeMy WebLinkAbout5942332 PSA - signed.pdf PROGRAM SUPPLEMENT NO. OOOOOA958 Adv. Project ID Date: December 24, 2025
to 0626000071 Location: 06-FRE-0-CR
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: ATPL-5942(332)
FOR STATE FUNDED PROJECTS NO 06-5942521 E.A. Number:
Locode: 5942
This Program Supplement, effective 12/05/2025, hereby adopts and incorporates into the Administering Agency-State
Agreement No. 06-5942521 for State Funded Projects which was entered into between the ADMINISTERING AGENCY
and the STATE with an effective date of 11/15/2022 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 22-330 approved by the ADMINISTERING AGENCY on 10/25/2022 (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: Construct 8,650 linear feet concrete sidewalk, 33 curb ramps and returns, 6,660 square feet
concrete approaches, and 8,650 linear feet conc
TYPE OF WORK: Pedestrian Walkway LENGTH: 0.0(MILES)
Estimated Cost State Funds Matching Funds
STATE $198,000.00 LOCAL OTHER
$198,000.00 $0.00 $0.00
COUNTY OF FRESNO STATE OF CALIFORNIA
Digitally signed by Steven Department of Transportation
Steven White White
Date:2025.12.31
By 13:16:38-08'00' By
Title Director, Department of Public Works and Planning For: Chief, Office of Project Management Oversight
Date 12/29/2025 Division of Local Assistance
Attest Date 01/02/2026
1 hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
I
Accounting Officer � �� Date 12/24/2025 $198,000.00
Program Supplement 06--594-A958-SERIAL Page 1 of 4
06-FRE-0-CR
ATPL-5942(332)
SPECIAL COVENANTS OR REMARKS
1. A. This PROJECT will be administered in accordance with the applicable CTC STIP
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT is programmed to receive State funds from the Active Transportation
Program (ATP). Funding may be provided under one or more components. A component(s)
specific fund allocation is required, in addition to other requirements, before reimbursable
work can occur for the component(s) identified. Each allocation will be assigned an effective
date and identify the amount of funds allocated per component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the
effective date of the component specific allocation will constitute the start of reimbursable
expenditures.
C. STATE and ADMINISTERING AGENCY agree that any additional funds made available
by future allocations will be encumbered on this PROJECT by use of a STATE-approved
Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE
funds available for reimbursement will be limited to the amount allocated by the California
Transportation Commission (CTC) and/or the STATE.
D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
supplementary allocations, time extensions, and fund transfers between components. Funds
transferred between allocated project components retain their original timely use of funds
deadlines, but an approved time extension will revise the timely use of funds criteria for the
component(s) and allocation(s) requested. Approved supplementary allocations, time
extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof.
Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter,
Time Extension Letter, and Finance Letter, as appropriate.
E. This PROJECT is subject to the timely use of funds provisions enacted by the Active
Transportation Program guidelines, as adopted or amended, and by approved CTC and State
procedures as outlined below.
Funds allocated for the environmental & permits (E&P), plan specifications & estimate
(PS&E), and right-of-way components are available for expenditure until the end of the
second fiscal year following the year in which the funds were allocated.
Program Supplement 06--594-A958-SERIAL Page 2 of 4
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ATPL-5942(332)
SPECIAL COVENANTS OR REMARKS
Funds allocated for the construction component are subject to an award deadline and contract
completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6
months of the construction fund allocation and to complete and accept the construction within
36 months of award.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer immediately after project contract award and prior to the submittal
of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do
so will cause a delay in the State processing of invoices for the construction phase.
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P),
plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after
the end of last eligible fiscal year of expenditure. For construction costs, the
ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to
make the final payment to the contractor prepare the final Report of Expenditures and final
invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE imposing sanctions upon
ADMINISTERING AGENCY in accordance with the current LAPM and the Active
Transportation Program (ATP) Guidelines.
I. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, to
be claimed must be allocated in accordance with an Indirect Cost Allocation Plan (ICAP),
submitted, reviewed, and approved in accordance with Caltrans Audits and Investigations
requirements which may be accessed at: www.dot.ca.gov/hq/audits/.
ADMINISTERING AGENCY agrees to comply with, and require all sub-recipients and project
sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost
Principles and Audit Requirement for Federal Awards, and all applicable Federal and State
laws and regulations.
ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors
will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31 , et seq., and all applicable Federal and
State laws and regulations, shall be used to determine the allowability of individual PROJECT
cost items.
Any Fund expenditures for costs for which ADMINISTERING AGENCY has received
Program Supplement 06--594-A958-SERIAL Page 3 of 4
06-FRE-0-CR
ATPL-5942(332)
SPECIAL COVENANTS OR REMARKS
payment or credit that are determined by subsequent audit to be unallowable under 2 CFR,
Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by ADMINISTERING
AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Funds due STATE
within 30 days of demand, or within such other period as may be agreed in writing between
the Parties hereto, STATE is authorized to intercept and withhold future payments due
ADMINISTERING AGENCY from STATE or any third-party source, including, but not limited
to, the State Treasurer, the State Controller, and the California Transportation Commission.
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all reporting requirements in accordance with the Active Transportation Program
guidelines, as adopted or amended.
K. This PROJECT has received funds from Active Transportation Program (ATP). The
ADMINISTERING AGENCY agrees to administer the project in accordance with the CTC
Adopted SB1 Accountability and Transparency Guidelines.
2. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope
of work presented in the application and approved by the California Transportation
Commission. Any changes to the approved PROJECT scope without the prior expressed
approval of the California Transportation Commission are ineligible for reimbursement and
may result in the entire PROJECT becoming ineligible for reimbursement.
Program Supplement 06--594-A958-SERIAL Page 4 of 4
Resolution No. 22-330
22-1036
1 BEFORE THE BOARD OF SUPERVISORS
OF THE
2 COUNTY OF FRESNO, STATE OF CALIFORNIA
3
4
5 IN THE MATTER OF AUTHORIZATION OF PROGRAM )
SUPPLEMENT AGREEMENTS WITH THE STATE OF ) RESOLUTION
6 CALIFORNIA DEPARTMENT OF TRANSPORTATION )
7 WHEREAS, the County of Fresno (County), is eligible to receive State funding for certain
8 Transportation Projects, through the California Department of Transportation (Caltrans); and
9 WHEREAS, Program Supplement Agreement, Fund Exchange Agreements and/or Fund Transfer
10 Agreements and amendments thereto related to Master Agreement for State Funded Projects No. 06-
11 5942521 need to be executed with Caltrans before such funds can be claimed; and
12 WHEREAS, the County wishes to delegate authority to the Director of the Department of Public
13 Works and Planning to execute, on behalf of the County, all Program Supplement Agreements, Fund
14 Exchange Agreements and/or Fund Transfer Agreements and amendments thereto related to Master
15 Agreement for State Funded Projects No. 06-5942521 between the County and Caltrans; and
16 WHEREAS, the authorization provided for herein will extend only to such agreements regarding
17 those projects that previously have been identified and sufficiently described to the Board of Supervisors
18 in the Road Improvement Plan, which is updated and approved by the Board of Supervisors on a triennial
19 basis; and
20 NOW, THEREFORE BE IT RESOLVED that the Director of the Department of Public Works and
21 Planning is authorized to act on the County's behalf in this matter, and execute all Program Supplement
22 Agreements, Fund Exchange Agreements, Fund Transfer Agreements and/or any amendments thereto
23 related to Master Agreement for State Funded Projects No. 06-5942521, which meet the above
24 mentioned criteria.
25 1H
26 1H
27 1H
28 ///
1 THE FOREGOING, was passed and adopted by the following vote of the Board of Supervisors
2 of the County of Fresno this 25th day of October 2022, to wit:
3
4 AYES: Supervisors Brandau, Magsig, Mendes, Pacheco, Quintero
5 NOES: None
6 ABSENT: None
ABSTAINED: None
7
8 Brian Pacheco, Chairman of the
Board of Supervisors of the County of Fresno
9
10
11 ATTEST:
Bernice E. Seidel
12 Clerk of the Board of Supervisors
County of Fresno, State of California
13
14 By:
Deputy
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5942332 PSA
Final Audit Report 2026-01-02
Created: 2025-12-31
By: Nina Purdy(s158706@dot.ca.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAYyYyvMGshUujmiTavnnXeCdJWuwOIOKs
"5942332 PSA" History
Document created by Nina Purdy (s158706@dot.ca.gov)
2025-12-31 -10:09:05 PM GMT-IP address: 149.136.17.250
Document emailed to Mrudang Shah (mrudang.shah@dot.ca.gov)for signature
2025-12-31 -10:09:47 PM GMT
Email viewed by Mrudang Shah (mrudang.shah@dot.ca.gov)
2025-12-31 -10:09:53 PM GMT-IP address:98.89.229.58
Document e-signed by Mrudang Shah (mrudang.shah@dot.ca.gov)
Signature Date:2026-01-02-4:08:54 PM GMT-Time Source:server-IP address: 149.136.17.252
Agreement completed.
2026-01-02-4:08:54 PM GMT
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