HomeMy WebLinkAboutSTATE CalOES-FY 2024 Homeland Security Grant Program_A-25-153.pdf COtj County of Fresno Hall of Records, Room 301
2281 Tulare Street
Fresno,California
601 Board of Supervisors 93721-2198
O� 1$56 O Telephone: (559)600-3529
FRV,t' Minute Order Toll Free: 1-800-742-1011
www.fresnocountyca.gov
April 22, 2025
Present: 5- Vice Chairman Garry Bredefeld, Supervisor Luis Chavez, Supervisor Nathan Magsig,
Chairman Buddy Mendes, and Supervisor Brian Pacheco
Agenda No. 35. Public Health File ID: 24-1443
Re: Approve and authorize the Chairman to execute a retroactive grant Application/Revenue Agreement,
including Assurances, Certifications and Authorized Agent Form,with the State of California,
Governor's Office of Emergency Services for the FY 2024 Homeland Security Grant Program,for the
period of September 1, 2024 through May 31, 2027 ($927,408); Retroactively approve and authorize
the Director of Public Health's previous execution and submission of the grant award letter for the FY
2024 Homeland Security Grant Program; and Approve and authorize the Vice-Chairman to execute the
Governing Body Resolution
APPROVED AS RECOMMENDED
Ayes: 5- Bredefeld, Chavez, Magsig, Mendes, and Pacheco
Agreement No. 25-153
County of Fresno Page 35
co
Board Agenda Item 35
O 1856 O
FRE`'�
DATE: April 22, 2025
TO: Board of Supervisors
SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health
SUBJECT: Retroactive Agreement with Cal OES
RECOMMENDED ACTION(S):
1. Approve and authorize the Chairman to execute a retroactive grant Application/Revenue
Agreement, including Assurances, Certifications and Authorized Agent Form, with the State
of California, Governor's Office of Emergency Services for the FY 2024 Homeland Security
Grant Program, for the period of September 1, 2024 through May 31, 2027 ($927,408);
2. Retroactively approve and authorize the Director of Public Health's previous execution and
submission of the grant award letter for the FY 2024 Homeland Security Grant Program; and
3. Approve and authorize the Vice-Chairman to execute the Governing Body Resolution.
There is no additional increase in Net County Costs associated with the recommended actions, which will
allow for the submission and execution of the non-competitive retroactive grant application/revenue
agreement with the California Governor's Office of Emergency Services (Cal OES)for the FY 2024
Homeland Security Grant Program (HSGP). The County has received funding from Cal OES for the
Homeland Security Program since 1999. The recommended agreement provides pass-through Federal
grant funds to enhance terrorism and disaster response capabilities in Fresno County. The second
recommended action is required as release of funding was dependent on Cal OES' receipt of the signed
award letter within twenty days. The award letter was received from Cal OES on October 29, 2024, was
signed, and submitted to Cal OES on November 14, 2024, contingent upon the Board's approval. The third
recommended action is required to ensure the Chairman does not self-certify Cal OES' required forms.
This item is countywide.
ALTERNATIVE ACTION(s):
Should your Board not approve the recommended actions, the Department would not be able to provide
pass-through funding to local agencies, which would result in a decreased level of local terrorism
preparedness and response in our County.
RETROACTIVE AGREEMENT:
The recommended agreement was received from Cal OES on January 21 and was finalized on March 14,
2025. This item is retroactive to September 1, 2024 and is being brought before your Board within agenda
item processing deadlines.
FISCAL IMPACT:
County of Fresno Page 1 File Number.24-1443
File Number:24-1443
There is no increase in Net County Cost associated with the recommended actions. The recommended
revenue agreement of$927,408 represents a 10.8% ($112,228)decrease over the prior year, is
non-competitive, and does not require matching funds. The reduction in funding is due to constraints in the
federal budget.
The County's Office of Emergency Services (County OES) administers the HSGP wherein Federal funds
pass-through the County to multiple jurisdictions on a reimbursement basis. The Department of Homeland
Security(DHS)/Federal Emergency Management Agency(FEMA) requires at least 35% of grant funding
($324,593) be utilized for Law Enforcement Terrorism Prevention Activities (LETPA).
The recommended revenue agreement includes funding for partial recovery of grant administrative direct
costs at 5% ($46,370).
Sufficient appropriations and estimated revenues of$275,000 are included in the Department's Org 5620
FY 2024-25 Adopted Budget. The remaining balance of$652,408 will be included in future budget
requests.
DISCUSSION:
The DHS Appropriations Act, 2018 and the DHS FY 2024 HSGP provides funding for terrorism prevention
to states, territories, urban areas, and other local and tribal governments. The funding is used to prevent,
protect against, mitigate, respond to, and recover from potential terrorism and other catastrophic events.
DHS continues to encourage local jurisdictions to utilize HSGP funding to build, maintain, and enhance
local capabilities, such as:
• Cybersecurity;
• Infrastructure Systems;
• Access Control and Identity Verification;
• Economic Recovery; and
• Long-term Vulnerability Reduction.
After assessing the National risk profile for FY 2024, DHS/FEMA has determined that the following priority
areas should be addressed to enhance: cybersecurity; the protection of soft targets/crowded places;
information and intelligence sharing and cooperation with federal agencies, including DHS; enhancing
community preparedness and resilience; enhancing election security; and combating domestic violent
extremism. The grant funds will be utilized for equipment, training, organization and planning in these
areas. On top of these National Priorities, DHS/FEMA has also determined that 35% of grant funds must
be used for LETPA.
HSGP funds are allocated to multiple jurisdictions within Fresno County by a mandated HSGP Approval
Authority. The Approval Authority is comprised of stakeholders who represent their respective disciplines
as follows:
• Emergency Medical Services Director- Fresno County EMS;
• County Fire Chief- Fresno County Fire Protection District;
• Municipal Fire Chief-City of Clovis Fire Department;
• Sheriff- Fresno County Sheriff-Coroner's Office; and
• Municipal Chief of Police- City of Fresno Police Department.
It should be noted the County has run a Homeland Security Program since 1999. This marks the second
year of a non-competitive grant funding cycle for the 2023 grant year, approved by your Board on March 5,
2024. Additionally, this is the third year of a non-competitive grant funding cycle for the 2022 grant year,
which received Board approval on December 13, 2022. The County's 2021 non-competitive grant year,
County of Fresno Page 2 File Number.24-1443
File Number:24-1443
initially approved by your Board on December 14, 2021, remains open. This extension, granted by FEMA,
is a direct result of the supply chain disruptions caused by the COVID-19 pandemic, which significantly
impacted project completion timelines. Fresno County OES received notification about the possibility of
funding from Cal OES late 2023 and is still open bed was required to submit a proposed spending plan by
March 2024, to Cal OES, contingent upon your Board's approval.
With your Board's approval, the recommended grant agreement is retroactively effective September 1,
2024, through May 31, 2027. The agreement may be suspended or terminated by Cal OES if the County
fails to comply with the terms; however, it does not allow the County to terminate without cause. The terms
also state the County shall be responsible for any liability arising out of the performance of this agreement.
HR Risk has reviewed and noted that the Application-Agreement does not contain the County's standard
indemnification or insurance language. Risk has deemed this to be acceptable since the County is a
recipient of the grant funds and the language covers workers comp and each party retaining liability for the
purposes of these grant funds. Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or authorized body.
REFERENCE MATERIAL:
BAI #41, March 5, 2024
BAI#59, December 13, 2022
BAI#63, December 14, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk-Agreement with Cal OES
On file with Clerk- HSGP Award Letter
CAO ANALYST:
Ronald Alexander
County of Fresno Page 3 File Number.24-1443
GAVIN NEWSOM NANCY WARD
GOVERNOR Cal DES DIRECTOR
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
December 29, 2025
Ernest Buddy Mendes
Chairman, Board of Supervisors
Fresno County
P.O. Box 11867
Fresno, CA 93775
SUBJECT: NOTIFICATION OF SUBRECIPIENT APPLICATION APPROVAL
FY 2024 Homeland Security Grant Program (HSGP)
Subaward #: 2024-0088, Cal OES ID: 019-00000
Dear Ernest Mendes:
The California Governor's Office of Emergency Services (Cal OES) has approved your
FY 2024 Homeland Security Grant Program (HSGP) application in the amount of
$927,408. As of the date of this letter, you may request reimbursement of eligible grant
expenditures using the Cal OES Financial Management Forms Workbook (FMFW)
available at www.caloes.ca.gov. A copy of your approved subaward is enclosed for
your records.
Any activities requiring additional review (e.g., Environmental Planning and Historic
Preservation, Allowability Requests, procurement of Aviation or Controlled Equipment,
etc.) shall not incur costs until you receive written approval for those activities.
This subaward is subject to all provisions of 2 CFR Part 200, Subpart F - Audit
Requirements. Any funds received in excess of current needs, approved amounts, or
those found owed as a result of a final review or audit, must be refunded to the State
within 30 days upon receipt of an invoice from Cal OES.
For additional information, please contact your Cal OES Program Representative.
Homeland Security & Emergency Management Grants Processing
Enclosure
cc: Subrecipient file
jE•"........, 3650 SCHRIEVER AVENUE, MATHER, CA 95655
x (916) 845-851 O TELEPHONE
www.CalOES.ca.gov
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUPPLEMENTAL GRANT SUBAWARD INFORMATION
1. Cal OES Contact Information Section:
Governor's Office of Emergency Services
Nancy Ward, Director
3650 Schriever Avenue
Mather, CA 95655
2. Federal Awarding Agency Section:
Federal Program Federal Awarding Federal Total Federal Total Local
Fund / AL # Agency Award Date Award Assistance
Amount Amount
Homeland US Department of 09/01/2024 $182,068,773 $172,965,335
Security Grant Homeland Security
Program/ 97.067
3. Project Description Section:
• Project Acronym:
Homeland Security Grant Program (HSGP)
• Project Description:
Support state and local efforts to prevent terrorism and other catastrophic
events and to prepare the Nation for the threats and hazards that pose the
greatest risk to the security of the United States.
4. Research & Development Section:
• Is this Subaward a Research & Development grant? Yes ❑ No ❑x
Supplemental Grant Subaward Information-Ca I OES 2-101 a (9/2021) Revised 4/7/23
GAVIN NEWSOM NANCY WARD
GOVERNOR DIRECTOR
Cad OES
GOVERNOR'S OFFICE
iOF EMERGENCY SERVICES
October 28, 2024
David Luchini DELIVERED VIA E-MAIL: dluchini@fresnocountyca.gov
Director, Public Health
Fresno County
Post Office Box 11867
Fresno, CA 93775
SUBJECT: NOTIFICATION OF SUBRECIPIENT ALLOCATION
Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP)
Grant Subaward Period of Performance: 09/01/2024-05/31/2027
Dear Director Luchini:
We are pleased to announce the approval of your FY 2024 HSGP subaward in the
amount of $927,408.
This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of
Funding Opportunity (NOFO), the Preparedness Grants Manual, the California
Supplement to the NOFO, reporting requirements, and all applicable federal,
state, and local requirements. All activities funded with this subaward must be
completed within the subaward period of performance.
Your organization will be required to prepare and submit the Biannual Strategy
Implementation Report (BSIR) to Cal OES semi-annually for the duration of the
subaward period of performance or until all activities are completed and the
subaward is formally closed. Throughout the subaward cycle, milestones set in the
BSIR will be used as indicators of project feasibility, performance, and grant
management capacity. This information may also be used in assessing proposals
in future grant opportunities. Failure to submit required reports could result in
subaward reduction, suspension, or termination.
Subrecipients must obtain additional approval prior to incurring costs for activities
such as aviation, watercraft, allowability request logs, noncompetitive
~EMAP 3650 SCHRIEVER AVENUE, MATHER, CA 95655
ited M (916) 845-8506 TELEPHONE (916) 845-8511 FAX
www.CalOES.ca.gov
David Luchini
October 28, 2024
Page 2 of 2
procurement, and projects requiring Environmental Planning and Historic
Preservation review.
Next Steps:
• Your signature is required on this letter. Please sign and return this letter via
email to your Cal OES Grants Analyst (GA) within 20 calendar days of
receipt and keep a copy for your records.
• If you have not already, please visit the Grants Central System (GCSE
webpage to register your organization.
• You will be notified to complete your application as soon as it is available in
GCS -we anticipate mid-January 2025.
• Once the completed application is submitted and approved in GCS, you
will be able to request reimbursement of eligible subaward expenditures in
the system.
Please contact your GA if you have questions or need further assistance.
Sincerely,
�] U)
NANCY WARD
Director
1
r
David Luchini( Date
Fresno County
Docusign Envelope ID: EA575E40-0163-40A4-BDCC-29083960C219
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) /
Agreement No. 25-153
(Cal OES Use Only) q
Cal OES# RP$# 019.00000 1 VSR C 00 Suboword 2024.0088 0
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governors Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following:
1. Subrecipient _County of Fresno la.UEI: GLPSPZLWSZEI
2. Implementing Agency: County of Fresno 2a.UEI: GLP5PZLWSZEI
3. Implementing Agency Address: P.O.BOX 11867 Fresno 93775-1800
(Street) (CHY) (Zlp+4)
4. Location of Project Fresno Fresno 937 75-1 800
(City) (Count') (Zlp+4)
S. Disaster/Program TBIe: Homeland Security Grant Program 6. Performance/ September 1,2024 to May 31,2027
Budget Period:— IStart Date) (End Date)
7. Indirect Cost Rate: N/A Federally Approved ICR(if applicable) `>G
Rem Grant Fund A State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cod
Number Year Source
B. 2024 SHSP $927,408 $927,408 $927,408
9,
10.
11.
12.
Total Project Cost $927,408 $927,408 $927,408
13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,the
Assurances/Certifications,and any attached Special Conditions.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the
approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that
all funds received pursuant to this agreement will be.spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant
Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws,audit requirements,
federal program guidelines,and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the
enactment of the State Budget.
14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 7920 et seq.Do not put any personally
identifiable information or private information an this application.If you believe that any of the information you are putting on this opplication is exempt from the
Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the information
is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15.Official Authorized to Sign for Subreclplent
Name: Ernest Buddy Mendes Title:_Chairman of the Board of Supervisors of the County of Fresno
Payment Mailing Address: P.O..Box 11867 City:—Fresno �/ Zip Code+4:_ 93775-1zx
800
Signature: Date: -7 'v?R a oo2 S
16.Federal Employer ID Number: 19-60000512
pD (FOR Cal Ores USE ONI.
I ereby ceA u d nyfny person I knowledge that budgeted funds are available for the period aril par po g g g pates oft enditure.statedaboye.
aC C 12/23/2025 F l 12/23/2025
f �1�3B91 A�4118_ IDoM1 R6Dh66erzaeDetllanrrr.) Mate)
ENY:2025-26 Chapter:4 SL: 14734
Item:0690-101-0890 Pgm:0385
FAIN#:EMW-2024-SS-05088 09/01/24 to 08/31/27
Fund:Federal Trust AL#:97.067
Program:Homeland Security Grant Program
Match Req.: None
Project No.:OES24HSGP000012 Amount:$927,408
SC:2025-14734
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
LDS H
l L County of Fresno,State of California
By -e7�1Z-�Deputy
1 of 16 Grant Subaward Face Sheet Cal OES 2-101 (Revised 05/2023)
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
AUTHORIZED AGENT AND CONTACT INFORMATION
County of Fresno Request Type Initial Application
019-00000 Request Number
2024-0088 Cal OES Approval TF 1 1/28/25
Authorized Body of 5 Signatures&Contact Information
(HSGP ONLY)
Position Printed Name Title Phone Email Signature
County Public Health Officer Daniel Lynch Division Manger 559-600-3387 dlynch@fresnocountyco.aov
County Fire Chief Dustin Hail Fire Chief 559-493-4300 dustin.hail@fire.co.gov
Municipal Fire Chief Chris Ekk Fire Chief 559-324-2260 cekk@ci.clovis.ca.us
County Sheriff Thomas Trester Administrative Services Director 559-600-6503 thomas.trester@fresnosheriff.org
Chief of Police Burke Farrah Deputy Chief 559-621-2300 burke.forrah@fresno.gov
Additional Position(Optional)
Additional Position(Optional)
Authorized Agent Information
Salutation Printed Name IN Phone Email Address
Mr. Ernest Buddy Mendes Chairman,Board of Supervisors 559-600-4000 district4@fresnocountyca.gov P.O.BOX 11867 Fresno 93775-1800
Mr. David Luchini Director,Department of Public Health 559-600-4065 dluchini@fresnocountvca.aov P.O.BOX 11867 Fresno 93775-1800
Mr. Joe Prado Assistant Director,Department of Public Health 559-600-6402 iprado@fresnocountyco.gov P.O.BOX 11867 Fresno 93775-1800
Mr. Daniel Lynch Emergency Services,Division Manager 559-600-3387 dlynch@fresnocountyco.gov P.O.BOX 11867 Fresno 93775-1800
NOTE: Authorized Agents must be designated,by name or title,in the Governing Body Resolution. Modifications will require additional documentation.
-111 0 on
Salutation Printed Name Title Phone Email Address City Zip
Mr. Daniel Lynch Emergency Services,Division Manager 559-600-3387 dlynch@fresnocountyca.gov P.O.BOX 11867 Fresno 93775-1800
Mrs. Theresa Mejorado Emergency Manager 559-600-3387 tejorado@fresnocountyco.gov P.O.BOX 11867 Fresno 93775-1800
Mrs. Sarah Villa Staff Analyst 559-600-3387 savilla@fresnocountyca.gov P.O.BOX 11867 Fresno 93775-1800
FY 2023 HSGP FMFW(Macro)v.23 2 of 16 AA Info
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
MENEM PROJECT LEDGER
County of Fresno iRequestType I Initial Application
019-00000 Date 1/21/2025
2024-0088
maA Cost %MaA cost of POP Start Date September 1,2024
Awa.a
$927,408 $46,370 5.07. POP End Date May 31,2027
Cal OES Approval TF I 1/28/25
Previously
State Direct/ Project Project Funding Solution Core Capability Deployable/ AmountTotal Remaining Percent
IJ Project Discipline Previous Award Budgeted Approved
Goals Subaward Title Description Source Area Capabilities Building Shareable Invezhnent7 Cost Amount This Request Approved Balance Expended
$927,408 S927,408
rresno UA will utilize FY 2024 HSGI'tunas to carry out its
grant management activities.It is the Op Area's goal to
IJ.07 Goal#7 Direct 001 Grant Administration develop a standardized inventory}racking system that SHSP EMG M&A Planning Sustain Shareable No 46,370 46,370
all local agencies receiving gran}funds can access and
Provide raining oppo uni ies oremergency
Goal management staff to enhance their abilities to carry out
IJ.09 #10 Direct 002 Fresno County OES their responsibilities.This project will fund tuition and SHSP EMG Training Planning Sustain N/A No 29,457 29,457
iiigJ a you,
manager/administrator.Staff time is included forthe
overall grant management unit that includes the video
assessment system project oversight.This oversight
provides protection of soft targets throughout the
County of Fresno through identifying and developing
Video Infrastructure potential critical infrastructure sites for camera Physical
IJ.09 Goal#2 Subaward 003 Management and installations in accordance with grant guidelines.Grant SHSP LE Organization Protective Sustain N/A No 15,000 15,000
training manager/administrator completes site surveys with Measures
vendors,negotiates and approves scopes of work,
checking pricing and inventory of equipment delivered
to sites,and develops a plan for proceeding with overall
project goals.This project can be claimed as LEfPA as it
addresses the core capability of Phys tic al Protective
Multi-agency communications Equipment will enhance
Information collection and sharing with Federal and state
agencies,including DHS.Project will fill the lack of current
and up to date communications equipment by improving
operational communications between multiple disciplines
and jurisdictions that have upgraded to modern digital
capable repeaters.Improved communications will
enhance planning,response,and recovery efforts to
future events,including all hazards by working with
Law enforcement Federal,state,and local agencies.Purchasing and
Communications upgrading current equipment will be the first step to a
11011 Goal#1 Subaward 004 equipment secure communications network.Digital equipment will SHSP LE Equipment Operational al Build Both No 133,135 133,135
on
enhancement project include special electronic coding that allows 2-way
encryption which also secures the communications even
more.SCIP GOAL 3.This activity meets HSGP's LETPA
requirement because Interoperable Communications
Equipment is on the list of allowable equipment articled In
Information Bulletin 485 and the Fiscal Year 2007 Law
Enforcement Terrorism Prevention Program Guidance.The
Equipment being purchased here has a law enforcement
terrorism prevention nexus as it will be used by law
enforcement officers fa anti-teaorism activities such as
(Eligible Equipment Use).
rotes inc u es the purchase at new up-to a e
equipment for First responders,including Fire,and Law to
enhance search and rescue capabilities.This equipment
is crucial for adapting to emerging threats,thereby
improving response and recovery efforts during incidents
involving criminal or open-source threats.Additionally,
the project encompasses the procurement of necessary
tools,equipment,and training resources to support and
maintain Community Emergency Response Teams
(CERT),with a particular emphasis on historically
All hazards emergency underserved communities.Agencies will also acquire Operational
IJ.09 Goal#5 Direct 005 equipment CBRNE Search and Rescue equipment to enhance their SHSP LE Equipment Coordination Build Both No 26,635 26,635
response capabilities to CBRNE incidents and other
hazards.This initiative aims to improve search and
rescue operations,thereby enhancing overall
community preparedness.The equipment purchased
will be both mobile and portable,ensuring its
availability when needed,while not for routine use.This
project aligns with the Homeland Security Grant
Programs(HSGP)Law Enforcement Terrorism Prevention
Activities(LETPA)requirement,as outlined in Information
Bulletin 485 and the Fiscal Year 2007 Law Enforcement
FY 2023 HSGP FMFW(Macro)v.23 3 of 16 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
Supports Total Previously
State Direct/ Project Funding Solution Capability Deployable/ Amount Total Remaining Percent
IJ Goals Subaward Project TIX7.q�,pment,
Description Source Discipline Area Capabilities Building Shareable Previous Award Budgeted Approved This Request Approved Balance Expended
Investment? Cost Amount
$927,408 $927,408
hening Security Infrastructure project seeks to
I
defense mechanisms of critical infrastructure
through the acquisition and installation of
nt,}hereby fortifying perimeter security and
potential threats.By strategically deploying
lized equipment,it will enhance operational
efficiency and facilitate prompt responses to security
Strengthening Security breaches.This initiative aligns with regulatory Physical
IJ.10 Goal#2 Direct 006 requirements and best practices in homeland security, SHSP FS Equipment Protective Build Both No 27,001 27,001
Infrastructure fostering compliance and preparedness for evolving Measures
risks.The equipment will be specifically deployed to
protect the Fresno Fire Department Headquarters,
ensuring the safety and integrity of this vital facility.
Through diligent implementation and ongoing vigilance,
we endeavor to establish a resilient security framework
that safeguards our communities and critical assets
"nsf rnnifMnr d nrress and mnlirin —tivifies.
Equipment will Improve transportation of response
equipment that will advance access to,analyzing,and
promptly disseminating open source,unclassified,and
classified Information,Including suspicious activity
reports,tips/leads,and actionable Intelligence related to
identifying,assessing,and mitigating various threats
against the City of Fresno and other State-sponsored
events.These threats encompass terrorism,threats to life,
1105 Goal#6 Direct 007 Enhancing Threat targeted violence,and other hazards within the DHS SHSP FS Equipment Operational Build Both No XOD0 XOD0
Response Capabilities mission scope.Additionally,the provision of equipment Coordination
for detecting,identifying,and mitigating hazardous
materials of events and emergency scenes within the City
of Fresno and the State of California is crucial.This
equipment will bolster the capabilities of the HMRT in
monitoring and gathering data,facilitating seamless
information sharing with coordinating jurisdictions during
large-scale events both in the City of Fresno and across
the State of California.
The safe and efficient transportation of vital equipment
to events plays a crucial role in countering the threats
posed by violent extremism.To enhance our capabilities
in this regard,the Fresno Fire Department has initiated
the acquisition of two trailers.One trailer will be
dedicated to transporting essential equipment utilized
Enhancing Equipment by the HMRT,thereby expanding their operational Operational
IJ.09 Goal#b Subaward 008 Transport Capability efficiency,and enabling swift deployment and response SHSP FS Equipment Coordination Build Both No 47,000 47,000
to incidents of violent extremism.The second trailer will
serve to strengthen community engagement in
emergency management by transporting educational
materials and resources aimed at informing and
empowering Fresno residents.The project meets the
diverse needs of the Fresno community and foster a
saferand more resilient environment for all.
The acquisition of publications and reference materials
tailored to enhance firefighting strategies,emergency
response procedures,and community preparedness
effort,aiming to strengthen community preparedness
through comprehensive Information access,enhanced
Strengthening training,and continuous Improvement.The department Community
I104 Goal#5 Subaward 009 Community will Identify and select relevant publications,manuals, SHSP IS Equipment Resilience Build Both No 5,000 5,000
Preparedness and guides,subsequently procuring and distributing them
throughout the City of Fresno.This project aligns with the
department's commitment to proactive preparedness and
collaboration with stakeholders to mitigate the Impact of
emergencies and disasters,ultimately fostering a safer,
more resilient community.
FY 2023 HSGP FMFW(Macro)v.23 4 of 16 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
Supports Total Previously
State Direct/ Project Project Funding Solution Capability Deployable/ Amount Total Remaining Percent
IJ Goals Subaward Project Title Description Source Discipline Area Capabilities Building Shareable Previous Award Budgeted Approved This Request Approved Balance Expended
Investment? Cost Amount
$927,408 $927,408
A loam project consisting or mum agency Law aiscipunes
within the county of Fresno.Agencies will purchase and
Install surveillance equipment at Identified critical
Infrastructure sites to support the prevention of terrorist
attacks and also support response capablities to any
threats that may arise from such Identified terrorist threats.
Various equipment will be mobile.The project will consist
of various agencies replacing and upgrading broken
equipment and the Sherrifs department continuing to
build out its multi-year video Infrastructure protection
project that will Include protection of sites considered to
Video Assesment be soft targets and will allow the use of mobile and fixed Physical Protective
IJ.OY Goal kY Subaward 070 System video surveillance cameras to help protect Identified SHSP LE Equipment Measures Build shareable No 100,549 100,549
y
critical Infrastructure sites within Fresno County.The video
will be stored and monitored at various police
headquarters with the ability to pan flit and zoom
cameras as needed.Majority of the cameras are
operating via width band space;however,when a portion
of that space was re-assigned agencies had to rely on
fiber but fiber Is not a viable option as the cameras are
not compatible with the fiber option.installation will
employ an upgraded level of data encryption with secure
login.This activity meets HSGP's LETPA requirement
Fresno County will be purchasing and installing physical
/site security measures to enhance security at critical
infrastructure sites including election sites.Project will
Include
equipment and installation costs for equipment
such as required software and hardware for the security
system.This activity meets HSGP's LETPA requirement
Enhancing Election because Physical Security Enhancement Equipment is on Infrastructure
IJ.11 Goal k4 Subaward Olt Security the list of allowable equipment articled in Information SHSP LE Equipment Systems Build Deployable No 32,000 32,000
Bulletin 485 and the Fiscal Year 2007 Law Enforcement
Terrorism Prevention Program Guidance.The(Equipment)
being purchased here has a law enforcement terrorism
prevention nexus as it will be used by law enforcement
officers for anti-terrorism activities such as(Eligible
Equipment Use).
,q,,pnie'"will ue unn uy""se",ue aunng inuiaerns
for reporting and communicating with local,state and
federal agencies including DHS.Project will support all
first responders,including law enforcement and EMS to
enhance operational communication capabilities
between multiple disciplines.When a critical incident
Fire service occurs Fire agencies will deploy and will need to access Operational IJ.06 Goal#4 Subaward 012 communications and share pertinent database infromation that they SHSP FS Equipment Build Shareable No 158,233 158,233
upgrade equipment have authorization for.Project will allow agencies to Communications
upgrade equipment to more modern and compatible
digital communications equipment with other agencies.
This equipment will enhance the ability to share
intelligence and information for Identification,
assessment,and reporting of threats of violence.SCIP
Fire agencies within the county of Fresno will purchase
necessary hardware and software in order to improve
and prevent unauthorized users from gaining access to
a restricted network.Having this new equipment is the
Fire service network Operational
IJ.06 Goal#4 Subaward 013 and security upgrades firs}step}o}he secure communications networks.All SHSP FS Equipment Communications Build Both No 4,800 4,800
Digital equipment include special electronic coding
that allows encryption,which secures the
communications even more.Equipment will be both
mobile and stationary.
rresno—unry-enu ana partner law agency STOTT To
attend critical infrastructure protection and explosive
mitigation training for EOD team.Training will also
provide relevant and up-to-date training to the law
enforcement,legal and public safety professions
throughout the state of California with the latest video
Law Enforcement technology,political violence seminars and anti- Interdiction and
IJ.09 Goal#b Subaward 014 Training terrorism trainings.Training is needed to train new SHSP LE Training Disruption Build N/A No 10,000 10,000
administration staff due to staff turnover including
refreshing current staff with any updates and re-
certifications.The training is provided by COPSWFST and
other certified training agencies."This project can be
claimed as LETPA as it addresses the core capability of
FY 2023 HSGP FMFW(Macro)v.23 5 of 16 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
Supports Total Previously
State Direct/ Project Funding Solution Capability Deployable/ Amount Total Remaining Percent
IJ Goals Subaward Project Title Description Source Discipline Area Capabilities Building Shareable Previous Award Budgeted Approved This Request Approved Balance Expended
Inveshnent? Cost Amount
$927,408 $927,408
Project includes Fresno County communications
upgrades and secure messaging pathways to be used
during emergencies,supporting information collection
and sharing in support of public safety operations
throughout California from all threats and hazards.This
project includes security application updates and
hardware that will prevent unauthorized use.
Fresno county Communications software includes patches that
communications provide quick responses to new secuirty threats at the Operational
IJ.08 Goal#1 Subaward O15 resiliency and safety appication level.There is a need to keep up with new SHSP EMS Equipment Coordination Sustain Shareable No 128,515 128,515
upgrades and frequently changing software.Project includes
additional computer software,physical security
enhancement equipment and other equipment that will
be utilized to connect to secure communications
networks and protect critical infrastructure within the
County of Fresno.Communications and saftey
equipment can be utilized and shared between
—1tinle dicninlinec rind rnti—1 cfnkchnlricm within
CAD system implemetation project used to track and
manage public safety incident data.Fresno County is in
need of a streamlined and secure form of fuming raw
data into meaningful information.Project includes a
new system and software utilized by first responders to
access data which includes an integrated protection for
Secure Public Safety electronic data from cyberattacks aimed towards Operational
IJ.06 Goal#4 Subaward 016 Data resilience Public Safety agencies,telecom operators,local SHSP EMS Equipment Build Shareable No 64,611 64,611
project. governments and medical facilities by providing secure Coordination
and safe access to a variety of incidents.The ablity to
share accurate and secure information between
agencies within the local jurisdicton is essential to
planning and response capabilities.The project can also
be used on mobile devices securely to maintain safe
and accessible communication durinq critical incidents.
Multi agency,muln discipline operational equipment Tor
first responders.The equipment will establish and
maintain a unified structure that appropriately
integrates all critical stakeholders and support the
execution of core capabillities while also supporting
public safety operations across California to prevent
against domestic terrorist acts.Project includes crime
analyst software that will assist in identifying individuals
that maybe at high risk of commiting crimes.The Fresno
County Sheriff,Municipal police and fire departments
Targeted violence and EMS within Fresno County will be purchasing Operational
IJ.09 Goal#6 Subaward 017 and terrorism equipment to support terrorism prevention efforts. SHSP LE Equipment Coordination Build Both No 56,552 56,552
equipment project Equipment purchases will fill the need for first responders
to improve its coordination capabilities of CBRNE
detection,identification and mitigation capabilities for
identifying and disabling domestic terrorist threats such
as Improvised Explosive Devices,active shooter threats
and(arson)pyro-terrorists.Additionally,the protective
equipment is critical for the safety of all first responders
enabling them to keep the community safe by
intercepting,apprehending or securing threats and/or
hazards that are life threatening and while responding
attend training that includes will include specialized
training to address vulnerabilities identified in risk
IJ.09 Goal#8 Subaward 018 Current Technology assesments for first responders.Training will include SHSP FS Training Planning Sustain Shareable No 5,550 5,550
and personnel training topics such as Behavioral health and skill buliding for
peer support as a bridge to he community.Project can
also include Training fort equipment use and other
The Fresno county Em rx—Response preparedness Fair a wmmunhy
reach initiative designed to enhance public awareness and engagement in
disaster preparedness.The event will provide residents hcriticali--ion,
Fresno County te—wedemonst.h.. and opportunh.tolearnab.—rx,rgency Community
1104 Goal#5 Direct 019 Emergency Response response systems aria regi:ter for local inert-d w.h.ing tems.Th—lr SHSP EMS Equipment Resilience Sustain Shareable No 1,000 1,000
Preparedness Fair otters the opportunity to wllabore[e with local partners,ensuring.broad
unity reacM1,and include targeted marketing eeorts[o engage vulnerable
and AFN populations.The purchased handouts will equip the rommunity with
preaiol steps to prepare for disasters.
FY 2023 HSGP FMFW(Macro)v.23 6 of 16 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
PLANNING
County of Fresno Request Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF I 1/28/25
Noncompetitive Previously
Dtect/ Planning Funding Solution Area Expenditure Budgeted Amount Total Remaining
Protect Subaward Activity Source Discipline Sub-Category ory Category Product Procurement Cost Approved This Re uest Cash Request# A
9 9 over 25gk Amount q Approved Balance
N/A
FY 2023 HSGP FMFW(Macro)v.23 7 of 16 Planning
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
ORGANIZATION
County of Fresno Request Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF 1 1/28/25
Previously
Direct/ Funding Solution Area Expenditure Certification Budgeted Amount Total Remaining
Project Subaward Organization Source Discipline Sub-Category Category Detail on File Cost Approved
This Request Cash Request ill Approved Balance
Amount
$15,000 $15,000
3 Subaward Video Infrastructure Management and SHSP LE Equip/Resource/Project Mgt Staff Staffing No 15,000 15,000
training
FY 2023 HSGP FMFW(Macro)v.23 8 of 16 Organization
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal CES)
EQUIPMENT
County of Fresno Ledger Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal DES Approval TF l 1/28/25
NoncompeHHve P.Aously
Equlpmenl Descriptbn AEL Funding SoluOon Area Deployable/ Invoice ID Tag CondlXon/ Deployed AcqulslHon Approval Budgeted Amount Total Remaining
Ptolaot (incWtle Qty.) AELO Title Source Discipline Sub-Category SM1areable Number Ventlor Number Disposition LocaRon Dqte Procurement over Hold Trigger Date Cost Approved This Request Cash Request# Approved -inie
$250'
Amount
S821.031 S821.031
06CP-01- 06-Interoperable
4 Portable Radios PORT Radios,Portable SHSP LE Communications Deployable Fresno PD No 124,515 124,515
06CP-01- 06-Interoperable
4 Portable Ratlios PART Ratlios,Portable SHSP LE Communications Deployable Clovis PD No 3,535 3,535
04HW-Ol- Cmpuer,Mobile 04F Information
4 Mobile Data Terminal SHSP LE Deployable Selma PD No 5,085 5,085
M o
nRI BallislictShieId 01-Personal Protective
5 Ballistic Shield 01 LE-0I-SHLD intended to protect SHSP LE Equipment Deployable Muni PD No 881 881
from small arms
Opfics,Thernal 03-CBRNE Operational
5 UAV Light Kit 030E-02-TILA Imaging and/or SHSP LE and Search and Rescue Deployable Clovis PD No 1,550 1,-11
Light Amplificalion Equipment
System,Small 03-CBRNE Operational
Aircraft SHSP LE and Search and Rescue Deployable Fowler PD No 5,085 5,085
5 Drone 030E-07-SUAS Unmanned
Operational equipment for dialling Tool.Bomb 02-Explosive Device
5 Improvised Explosive Devices 02EX-02-TLE Disabling SHSP LE Mitigation and Deployable Shenff No 10,000 10,000
Remediation Equipment
First Responder Backpacks for CERT 19GN-00- 19-CBRNELogistical
5 Bags/Packs SHSP FS Deployable Kingsburg Fire No 2,575 2,875
so�m,�o,�noR O]CDU1 Defector,Molts- ,.,,.,n Fniilnma
5 Cherrvcal Defector DPMG or Meter,Point, SHSP FS 07-Defection Deployable Reedley Fire No 5,744 5,744
030E-0I- rno,.d. 03-CBRNE Operational
5 Operational Vests VSTO Vests,Operational SHSP FS and Seamh and Rescue Deployable Sanger Fire No 500 500
6 Plastic Banner 14SW-01- Bamers:Fences, SHSP FS 14-Physical Security Deployable Fresno Fire No 27,001 27,001
WALL Jersey Barriers Enhancement Equipment
Vehicle,
7 UTV Vehicle 12VE-00-SPEC Emergency Specialized SHSP FS 12 Response sponse Vehicles Incident Deployable Fresno Fire No 36,000 36,000
8 EquipmertTroiler 191?-0 TEQP Trailer,Equipment SHSP FS 1R2-CBRNE Incident Deployable Fresno Fire No 37,000 37,000
8 Equioment Trailer 12TR-0 TEQP Trailer,Equipment SHSP FS 1R2,CBRNEVncident Deployable Fresno Fire No 10,000 10,000
Reference I I CBRNE Reference
9 Education Mafenal 11 RE-00-RFNC Materials,Non- SHSP FS Materials Deployable Fresno Fire No 5,000 5,000
Systems Video
Video Assesmycorrpmsllsysfem with 1VIDA 14-Physical Security
10 any componenfsl VIDA Assessment. SHSP FS Enhancement Equipment Deployable Sheriff No 90,000 90,000
Video Assesment Systems ll systenwth 04MD-01- �o �h 04-Infarmation
10 Camero,Video SHSP FS Deployable Sheriff No 10,549 10,549
Video Assessment Systems l I yst-with 145W-01- Video Assessment, 14-Physical Security County of
1I any component) VIDA 5e_Nly System SHSP FS Enhancement Equipment Deployable Fresno Elections No 32,000 32,000
06CP-01- 06-Interoperable
12 Parable Radios PORT Radios,Portable SHSP FS Communications Deployable Clovis Fre No 31,000 31,000
06CP-03- Acessones, ra 06-Interopeble
12 Acessones.Portable Radio PRAC Portable Radio SHSP FS Communications Deployable Muni Fire No 9,408 9,408
06CP-01- 06-Interoperable
12 Handheld Radios(251 PORT Ratlios,Parable SHSP FS Communications Deployable FCFPD No 117,825 117,825
04HW-01- Hardware. 04F lnfonmation
13 Hardware,Computer,Integrated INHW Computer, SHSP FS Technology Deployable Muni Fire No 4,800 4,800
Equipment, 06-Interoperable
15 Interface equipment for radios/softwam O6CP-02- Bridging/Patching/ SHSP EMS Communications Deployable Fresno County No 10,000 10,000
BRDG EMS
06-Interoperable
15 Portable radios(10) 06CP-01- Radio.Portable SHSP EMS Communications Deployable Fresno County No 18,515 18,515
PORT EMS
06-Interoperable Fresno County
15 Repeaters(4)and equipment 06CP-01-REPT Repeaters SHSP EMS Communications Deployable EMS No 100,000 100,000
04AP-01- System,Dispatch, 04F lnfonnation Fresno County
16 CAD TO CAD SHSP EMS Deployable No 64,611 64,611
17 Ballistic Helmets 01LE-01-HLMT Helmet,Balfstic SHSP LE 01-PeF anal Protective i-rDeployable Muni PD No 28,276 2$,276
17 Ballistic Vests OI LEMORI Armor Body SHSP LE 01-PeF anal Protectiv¢ Deployeble Muni PD No 2$,276 28,276
Reference 11-CBRNE Reference Fresno County
19 Emergency Preparedness Handout I1RE-00-RFNCI Maferials,Non- SHSP EMS-F Deployable No 1,000 1,000
Matend, OES
FY 2023 HSGP FMFW(Macro)v.23 9 of 16 Equipment
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
TRAINING
County of Fresno Ledger Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF I 1/28/25
EHP Previously
Direct/ Course Funding Solution Area Expenditure Feedback Training Total#of Identified Noncompetitive EHP Budgeted Amount Cash Total Remaining
Project Subaward Name Source Discipline Sub-Category Category Number Activity Trainee(s) Host Procurement Hold Approval Cost Approved This Request Request# Approved Balance
Date Amount
$45,007 $45,007
2 Direct OES Management SHSP EMG Staff Expenses Tuition Classroom 5 29,457 29,457
Trnininn
14 Subaward Law Enforcement Training SHSP LE Staff Expenses Tuition Classroom 10 10,000 10,000
18 Subaward Sanger Fire Training SHSP FS Staff Expenses Tuition Classroom 30 5,550 5,550
FY 2023 HSGP FMFW(Macro)v.23 10 of 16 Training
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
EXERCISE
County of Fresno Ledger Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF I 1/28/25
e
Direct/ Exercise Funding Solution Area Expenditure Exercise Identified Date of Date AAR/IP Noncompetitiv EHP EHP Budgeted Previously Amount Total Remaining
Protect Discipline E-mailed to Procurement Approval Approved Cash Request#
Subaward Title Source Sub-Category Category Type Host Exercise Hold Cost This Request A
HSEEP over 5250k Date Amount q Approved Balance
N/A
FY 2023 HSGP FMFW(Macro)v.23 11 of 16 Exercise
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
M&A
County of Fresno Request Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF 1 1/28/25
Funding Previously Solution Area Expenditure Budgeted Amount Total Remaining
Source Discipline Sub-Category Category Detail Cost Approved This Request Cash Request# Approved Balance
Amount
46 370 $46,370
Grant
F177Grant Administration SHSP EMG Administrationistra Staff Salaries Staffing 46,370 46,370
Lion
FY 2023 HSGP FMFW(Macro)v.23 12 of 16 M&A
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
INDIRECT COST
County of Fresno Ledger Type Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF 1 1/28/25
Funding Solution Area Budgeted Previously Amount Total Remaining
Project Activity Source Sub_Category ICR Base Rate Cost Approved This Request Cash Request# Approved Balance
Amount
N/A
FY 2023 HSGP FMFW(Macro)v.23 13 of 16 Indirect Costs
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
CONSULTANT/CONTRACTOR
County of Fresno iLedgerType Initial Application
019-00000
2024-0088 POP Start Date September 1,2024
POP End Date May 31,2027
Cal OES Approval TF 1 1/28/25
Consulting Firm/ Project/ Solution Solution Area Expenditure Period of Fee for Total Salary 8 Benefits Hourly/Billing Total Project Cash Request Total Cost
Project Consultant Name Description of Services Area Sub-Category Category Expenditure Dellverable Charged for this Rate Hours # Charged to
Reoortina Period Grant
N/A
FY 2023 HSGP FMFW(Macro)v.23 14 of 16 Consultant-Contractor
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
INDIRECT COSTS-SUMMARY RECAP OF COSTS CLAIMED
County of Fresno Ledger Type Initial Application
019-00000
2024-0088 Cal OES Approval TF I 1/28/25
FUNDING SOURCE ICR PERIOD(Mo/Yr through Mo/Yr) INDIRECT COST RATE FOR PERIOD ICR BASE
(Select) N/A (Select)
DIRECT COSTS TOTAL COSTS LESS DISTORTING COSTS COSTS APPLICABLE TO ICR
Planning
Organization
Training
Exercise
M&A
SUBTOTAL ELIGIBLE DIRECT COSTS
SUBAWARDS TOTAL COSTS LESS EXCLUDED SUBAWARD COSTS COSTS APPLICABLE TO ICR
SUBTOTAL ELIGIBLE SUBAWARD COSTS
TOTAL DIRECT COSTS
TOTAL ALLOWABLE INDIRECT COSTS
TOTAL BUDGETED INDIRECT COSTS
FY 2023 HSGP FMFW(Macro)v.23 15 of 16 ICR
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
AUTHORIZED AGENT
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno ALNT—J: HSGP 97.067
019-00000
2024-0088
Supporting Information for Application, Modification, or Request for Federal Funds
This claim Is for costs incurred within the grant performance period.
This request is for a/an: Initial Application September 1, 2024 through May 31, 2027
Beginning Performance Period Date Ehding Performance Period Date
Request# Amount This Request
Under Penalty of Perjury, I certify that:
I am the duly authorized officer of the claimant herein. This claim is true,correct,and all expenditures were made in accordance with applicable laws,rules,regulations,and
grant conditions and assurances.
Statement of Certification - Authorized Agent
By signing this report,I certify, to the best of my knowledge and belief,that the report is true,complete,and accurate,and that the expenditures,disbursements,and cash
receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,fictitious,or fraudulent information,or the
omission of any material fact,may subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise. (U.S.Code Title 18,Section 1001 and
Title 31,Sections 3729-3730 and 3801-3812).
Ernest Buddy Mendes P.O.. Box 11867
Printed Name of Authorized Agent Payment Address
Chairman of the Board of Supervisors of the County of Fresno Fresno , CA 93775-1800
Title of Authorized Agent City,ZIP
-tea - aaa,5
Sign re of Authorized Agent Date
FY 2023 HSGP FMFW(Macro)v.23 16 of 16 AA Approval
Cal OBIS
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial, and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its
subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security
(DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
In the event Cal OES determines that changes are necessary to the subaward after a
subaward has been made, including changes to period of performance or terms and
conditions, Applicants will be notified of the changes in writing. Once notification has
been made, any subsequent request for funds will indicate Applicant acceptance of
the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
Page 1 of 15 Initials ..
CaIOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
Page 2 of 15 Initials Loi_
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508
and §§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation, or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal.government. The Applicant certifies that
it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
Page 3 of 15 Initials MCA l'�
Cal OES
GOVERNOR'S OFFICE .
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (4)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and
42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race,
color, or national origin and requires that recipients of federal financial
assistance take reasonable steps to provide meaningful access to persons
with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101 et seq.), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U..S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Part100. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units —i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators) — be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201);
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GOVERNOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
(k) DHS policy to ensure the equal treatment of faith-based organizations, under
which the Applicant must comply with equal treatment policies and
requirements contained in
6 C.F.R. Part 19;
(1) The California's Fair Employment and Housing Act (FEHA) (California
Government Code §§12940-12957), as applicable. FEHA prohibits harassment
and discrimination in employment because of ancestry, familial status, race,
color, religious creed (including religious dress and grooming practices), sex
(which includes pregnancy, childbirth,. breastfeeding and medical conditions
related to pregnancy, childbirth or breastfeeding), gender, gender identity,
gender expression, sexual orientation, marital status, national origin, ancestry,
mental and physical disability, genetic information, medical condition, age,
pregnancy, denial of medical and family care leave, or pregnancy disability
leave, military and veteran status, and/or retaliation for protesting illegal
discrimination related to one of these categories, or for reporting patient
abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statutes) that may apply to this
application.
Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding,
pertaining to the following are available on the Cal OES website:
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy
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Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21 000-21 1 77), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes
the basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters;
(d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air
emissions from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
1 1988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L.93-523);
(j) The Endangered Species Act of 1973, (P.L. 93-205);
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GOVERNOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§1451 et seq.);
(1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related
to protecting components or potential components of the national wild
and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease-and-
desist order pursuant to section 13301 of the California Water Code for violation of
waste discharge requirements or discharge prohibitions; or 3) determined to be in
violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually, the
Applicant will perform the required financial and compliance audits in accordance
with the Single Audit Act Amendments of 1996 and C.F.R., Part 200, Subpart F Audit
Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations
conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the
awarding agency, the Comptroller General of the United States and, if appropriate,
the state, through any authorized representative, access to and the right to examine
all records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment -The Applicant will comply with 31 U.S.0 §§ 3729-3733
which provides that Applicant shall not submit a false claim for payment,
reimbursement, or advance.
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O O
OF EMERGENCY OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited
to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b)
executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170,
Appendix A. The Applicant also agrees to comply with the requirements set forth in
the government-wide financial assistance award term regarding the System for
Award Management and Universal Identifier Requirements located at 2 C.F.R.
Part 25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections
at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the
Applicant-or its subrecipients from: (1) engaging in trafficking in persons during the
period of time that the award is in effect; (2) procuring a commercial sex act during
the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply
to employees of institutes of higher learning (IHE), hospitals and other non-
profit organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code §§ 3700 et seq.
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OOYERNOR'S OFFICE
OF ENEROENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally-assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award
subrecipients in a special flood hazard area to participate in the program and
to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the
National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et
seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications;and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
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OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text-based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management-activities that are under Federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code §7920.000 et seq. The Applicant should consider these
laws and consult its own State and local laws and regulations regarding the release
of information when reporting sensitive matters in the grant application, needs
assessment, and strategic planning process.
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when
performing project activities outside the United States and obtain all appropriate
licenses, permits, or approvals.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines PH as any information that permits the identity of an individual to
be directly or indirectly inferred, including any information that is linked or linkable to
that individual. If the Applicant collects PII, the Applicant is required to have a
publicly-available privacy policy that describes standards on the usage and
maintenance of the PH they collect. The Applicant may refer to the DHS Privacy
Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.
Page 10 of 15 Initials!�
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GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to
any work first produced under federal awards and also include an acknowledgement
that the work was produced under a federal award (including the federal award
number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal
awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to
reproduce, publish, or otherwise use the work for federal purposes and to authorize
others to do so.
25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be
included as a cost or used to meet cost sharing or matching requirements of any other
federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).
However, recipients may shift costs that are allowable under two or more federal
awards where otherwise permitted by federal statutes, regulations, or the federal
financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers:
(a list of certified air carriers can be found at: Certificated Air Carriers List I US
Department of Transportation, https://www.transportation.gov/policy/aviation-
policy/certificated-air-carriers-list) for international air transportation of people and
property to the extent that such service is available, in accordance with the
International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C.
§ 40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision
B-138942.
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OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the
Applicant must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs
that prohibit supplanting by law, the Applicant must ensure that federal funds do not
replace (supplant) funds that have been budgeted for the same purpose through
non- federal sources.
31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable
regulations governing inventions and patents, including the regulations issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by
Nonprofit Organizations and Small Business Firms under Government Awards,
Contracts, and Cooperative Agreements) and the standard patent rights clause set
forth at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities, the
Applicant must comply with the SAFECOM Guidance for Emergency Communication
Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
33.Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that
prohibit transactions with, and the provisions of resources and support to, individuals
and organizations associated with terrorism. The Applicant is legally responsible for
ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, the Applicant must comply with the requirements set forth in the
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OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals,
logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes
use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of
flags, or likenesses of component officials.
37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements
outlined in the Preparedness Grants Manual, the Applicant must demonstrate how
the grant-funded project addresses the core capability gap associated with each
project. The capability gap reduction must be addressed in the Project Description of
the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements
imposed upon the Applicant and flow down to any of its subrecipients as a matter of
law, regulation, or executive order. If the requirement does not apply to Indian tribes
or there is a federal law or regulation exempting its application to Indian tribes, then
the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and
Conditions does not change or alter its inapplicability to an Indian tribe. The
execution of grant documents is not intended to change, alter, amend, or impose
additional liability or responsibility upon the Tribe where it does not already exist.
39. Required Use of American Iron, Steel, Manufactured Products, and Construction
Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA),
enacted as part of the Infrastructure Investment and Jobs Act and Executive Order
14005. Applicants receiving a federal award subject to BABAA requirements may not
use federal financial assistance funds for infrastructure projects unless:
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GOVERNOR'S OFFICE
OF EMERYENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) All iron and steel used in the project are produced in the United States - this
means all manufacturing processes, from the initial melting stage through the
application of coatings, occurred in the United States,
(b) All manufactured products used in the project are produced in the
United States - this means the manufactured product was manufactured in
the United States; and the cost of the components of the manufactured
product that are mined, produced, or manufactured in the United States is
greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the
minimum amount of domestic content of the manufactured product has
been established under applicable law or regulation; and
(c) All construction materials are manufactured in the United States - this means
that all manufacturing processes for the construction material occurred in the
United States.
The "Buy America" preference only applies to articles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. It does not
apply to tools, equipment, and.supplies, such as temporary scaffolding, brought to
the construction site and removed at or before the completion of the infrastructure
project. Nor does a Buy America preference apply to equipment and furnishings,
such as movable chairs, desks, and portable computer equipment, that are used at
or within the finished infrastructure project but are not an integral part of the structure
or permanently affixed to the infrastructure project.
Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America
preference under an infrastructure program in certain cases.
40. E.O. 14074 -Advancing Effective, Accountable Policing and Criminal Justice Practices
to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with
the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or
territorial law enforcement agencies are also encouraged to adopt and enforce
policies consistent with E.O. 14074 to support safe and effective policing.
Page 14 of 15 Initials. rxel
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OOVERMOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in these assurances. These assurances are binding on
Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination,
or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the Applicant may be ineligible for award of any
future grants if Cal OES determines that the Applicant: (1) has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. Applicants are bound by the DHS Standard
Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be
found at: https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
Applicant: County of Fresno
Signature of Authorized Agent: -�___ '/
Printed Name of Authorized Agent: Ernest Buddy Mendes
Title:Chairman of the Board of Supervisors of the County of Fresno Date: q -2.2'o?Oo?S
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By uty
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GOVERNOR'S OFFICE
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Program Standard Assurances Addendum
As the duly authorized representative of the Applicant/Subrecipient, I hereby certify that
the Applicant/Subrecipient, and any of its second-tier subrecipients or representatives,
will comply with all applicable local, state, and federal statutes, including but not limited
to the following state and federal statutes prohibiting hate-based conduct:
(a) California Penal Code section 422.6(a);
(b) California Penal Code section 404.6;
(c) California Penal Code section 422(a);
(d) California Civil Code section 52.1;
(e) 18 U.S.C. § 249;
(fl 42 U.S.C. § 3631;
(g) 18 U.S.C. § 247; and
(h) 18 U.S.C. § 241, 245.
Additionally, Applicant/Subrecipient will not engage, and certifies that it will take steps
to ensure that its second-tier subrecipients and representatives do not engage, in
conduct contrary to the purposes of the grant program and/or that threatens the safety
and security of Californians, including, but not limited to, acts of violence or unlawful
intimidation on the basis of race, gender, religion, national origin, sexual orientation, or
other protected classifications. Prohibited conduct includes, but is not limited to,
violation of the federal and state laws identified herein.
The undersigned represents that he/she is authorized to enter into this Addendum for and
on behalf of the Applicant/Subrecipient. Applicant/Subrecipient understands that failure
to comply with this Addendum or any of the assurances may result in suspension,
termination, reduction, or de-obligation of funding. Applicant/Subrecipient agrees to
repay funds in the event there is a violation of grant assurances.
Applicant/Subrecipient: County of Fresno
Signature of Authorized Agent: �-_ "
Printed Name of Authorized Agent: Ernest Buddy Mendes
Title:Chairman of the Board of Supervisors of the County of Fresno Date:
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of CaaNfor ilia
By Page 1 of 1 Initials
Deputy
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006,
as amended by Section 6202(a) of the Government Funding Transparency Act of 2008
(PL 1 10-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350.
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1 . All new federal awards of $30,000 or more, as of August 13, 2020.
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received:
a. 80 percent or more of its annual gross revenues in Federal Awards; and
b. $30,000,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable.
Executive Name Title Annual Annual Dollar Total
Salary Value of Benefits Compensation
0
0
0
0
0
✓❑ Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 rev. December 2023
Cal OES
OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
Subrecipient: County of Fresno
Signature of Authorized Agent: -
Printed Name of Authorized Agent: Ernest Buddy Men --as
Title: Chairman of the Board of Supervisors of the County of Fresno Date:
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By_ Deputy
Page 2 of 2 rev. December 2023
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient:COUNTY OF FRESNO I UEl #GLP5PZLWSZE1 FIPS#:ois-00000
Grant Disaster/Program Title:HOMELAND SECURITY GRANT PROGRAM
Performance Period:09/01/24 to 05/31/27 1 Subaward Amount Requested: $ 927,408
Type of Non-Federal Entity ❑ State Govt 0 Local Govt ❑ JPA ❑ Non-Profit ❑ Tribe
(Check Applicable Box
Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes,
regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This
assessment is made in order to determine and provide an appropriate level of technical assistance,
training, and grant oversight to subrecipients for the award referenced above.
The following are questions related to your organization's experience in the management of federal grant
awards.This questionnaire must be completed and returned with your grant application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means the individual
who has responsibility for reviewing and determining expenditures to be charged to the grant award, and
organization refers to the subrecipient applying for the award, and/or the governmental implementing
agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have managing >5 years
grants?
2. How many years of experience does your current bookkeeper/accounting staff have >5 years
managing grants?
3. How many grants does your organization currently receive? 3-10 gran
4. What is the approximate total dollar amount of all grants your organization receives? $39,278,782
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Periodically
8. Has your organization received any audit findings in the last three years? Yes
9. Do you have a written plan to charge costs to grants? Yes
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Always
12. How many years do you maintain receipts, deposits, cancelled checks, invoices? >5 years
13. Do you have procedures to monitor grant funds passed through to other entities? Yes
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is
accurate, complete and current.
Signature: (Authorized Agent) Date:
14 5s
Print Name and Title: V Phone Number:
Ernest Buddy Mendes,Chairman of the Board of Supervisors of the County of Fresno 559-600-4000
Cal OES Staff Only: SUBA WARD #
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors Subrecipient Grants Management Assessment (Rev.3/17/22)
County of Fresno,State of California
By Deputy
CaIOES
GOVERNOR ' S OFFICE
OF EMERGENCY SERVICES
Fiscal Year 2024
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
December 2024
SECTION 1—OVERVIEW....................................................................................1
Federal Program Announcement
Information Bulletins
Grant Management Memoranda
Purpose of the California Supplement
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
Key Changes to the FY 2024 Homeland Security Grant Program
SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................5
FY 2024 National Priorities
National Campaigns and Programs
National Cybersecurity Review
NIMS Implementation
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs - Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Emergency Communications Projects
Telecommunications Equipment and Services Prohibitions
Prohibited and Controlled Equipment
Small Unmanned Aircraft Systems
Emergency Operations Plans
Conflict of Interest
Build America Buy America Act (BABAA)
SECTION 3—STATE CHANGES AND INITIATIVES.......................................................... 18
FY 2024 Investments
California Homeland Security Strategy Goals
State Initiative Funding
"On Behalf Of"
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS......................................20
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Program Standard Assurances Addendum
Operational Areas and Urban Areas
Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS ..............................................................25
Application Submission
Late or Incomplete Application
HSGP Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS ....................................................................26
Payment Request Process
Advances and Interest Earned on Advances
Semi-Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After-Action Reporting
Procurement Standards and Written Procedures
Procurement Thresholds
Procurement Documentation
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A - FY 2024 HSGP Allocations
B - FY 2024 HSGP Timeline
C - FY 2024 HSGP Program Checklist
Section 1 - Overview 1 2024
Federal Program On April 16, 2024, the U.S. Department of Homeland
Announcement Security (DHS)/Federal Emergency Management Agency
(FEMA) issued the Fiscal Year (FY) 2024 Homeland Security
Grant Program (HSGP), Notice of Funding Opportunity
(NOFO) and the FEMA Preparedness Grants Manual.
Subrecipients must follow the programmatic requirements
in the NOFO, FEMA Preparedness Grants Manual, and the
applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for
Federal Awards located in Title 2, Code of Federal
Regulations (C.F.R.), Part 200.
Information DHS issues Information Bulletins (IBs) to provide updates,
Bulletins clarification, and new requirements throughout the life of
the grant.
Grant Cal OES issues Grant Management Memoranda (GMMs)
Management which provide additional information and requirements
Memoranda regarding HSGP funds.
Purpose of the The FY 2024 HSGP California Supplement to the NOFO
California (State Supplement) is intended to complement, rather than
Supplement replace, the NOFO and the FEMA Preparedness Grants
Manual. Applicants are highly encouraged to thoroughly
read the NOFO and the Preparedness Grants Manual
before referring to the State Supplement. The State
Supplement will emphasize differences between the
FY 2023 and FY 2024 HSGP and highlight additional
California policies and requirements applicable to FY 2024
HSGP.
Eligible Eligible Applicants, referred to as Subrecipients, include
Subrecipients Counties/Operational Areas (OAs), Urban Areas (UAs),
State Agencies (SAs), Departments, Commissions, and
Boards who have or can obtain appropriate state
Department of Finance budget authority for awarded
funds, and federally recognized tribes located in California.
1
Section 1 - Overview 1 2024
Tribal The NOFO strongly encourages Cal OES to provide HSGP
Allocations funds directly to tribes in California. To implement this
requirement, a special Competitive Funding Opportunity
(CFO) will be issued to California's federally recognized
tribes. All Subrecipients are encouraged to coordinate with
tribal governments to ensure that tribal needs are
considered in their grant applications.
Subrecipient FY 2024 HSGP Subrecipient final allocations are provided in
Allocations Attachment A and reflect reductions to Subrecipients who
did not submit minimum thresholds for National Priority
Areas, including Subrecipients opting out of the award
altogether, and increases to Subrecipients that are helping
meet statewide minimum level National Priority Area
requirements.
Supplanting Grant funds must be used to supplement existing funds, not
replace (supplant) funds that have been appropriated for
the same purpose. Subrecipients may be required to
provide supporting documentation that certifies a
reduction in non-federal resources that occurred for
reasons other than the receipt or expected receipt of
federal funds. Supplanting will result in the disallowance of
the activity associated with this improper use of federal
grant funds.
Public/Private Subrecipients may contract with other public or private
Organizations organizations to perform eligible activities on approved
HSGP projects.
Debarred/ Subrecipients must not make or permit any award
Suspended (subaward or contract) at any tier, to any party, that is
Parties debarred, suspended, or otherwise excluded from, or
ineligible for, participation in federal assistance programs.
Subrecipients must obtain documentation of eligibility
before making any subaward or contract using HSGP funds
and must be prepared to present supporting
documentation to monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient
must notify Cal OES if it knows if any of the principals under
the subaward fall under one or more of the four criteria
listed at 2 C.F.R. § 180.335.
2
Section 1 - Overview 1 2024
Debarred/ The rule also applies to Subrecipients who pass through
Suspended funding to other local entities.
Parties
Cont. If at any time after accepting a subaward, Subrecipients
learn that any of its principals fall under one or more of the
criteria listed at 2 C.F.R. § 180.335, immediate written notice
must be provided to Cal OES and all grant activities halted
until further instructions are received from Cal OES. The rule
also applies to subawards passed through by Subrecipients
to local entities.
Key Changes to National Priority Areas: There are six National Priority Areas
the FY 2024 (NPAs) for FY 2024. The primary change for FY 2024 is that
HSGP only the Enhancing Election Security NPA maintains a 3%
minimum spend. SHSP and UASI applicants must include
one Investment Justification (IJ) for each NPA that has a
minimum spend requirement, where applicable. For the
NPAs with no minimum spend requirement, the Department
of Homeland Security strongly encourages recipients to
make investments in those areas as they are of critical
national concern. For those NPAs that have an associated
minimum spend, all projects related to meeting the
minimum spend for those NPAs must be included in the
same U.
The six NPAs, along with the relevant minimum spend
requirement, are:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including the
Department of Homeland Security - NEW: no minimum
spend;
• Enhancing the protection of soft targets/crowded
places -NEW: no minimum spend;
• Enhancing cybersecurity - no minimum spend;
• Enhancing community preparedness and resilience -
NEW: no minimum spend;
• Combating domestic violent extremism - NEW: no
minimum spend ;
• Enhancing election security - 3% minimum.
3
Section 1 - Overview 1 2024
Key Changes to Purchasing Under a FEMA Award: 2024 OMB Revisions:
the FY 2024 The Office of Management and Budget (OMB) has updated
HSGP parts of the OMB Guidance for Grants and Agreements in Title
Cont. 2 of the Code of Federal Regulations. These updates will apply
to FEMA awards with an award date on or after October 1 ,
2024.
Key changes include updates to the federal procurement
standards at 2 C.F.R. §§ 200.317 - 200.327, which govern how
FEMA award recipients and subrecipients must conduct
purchases under a FEMA award.
FEMA will update its policy and guidance documents to
incorporate these revisions, but for now, please refer to the
Purchasing Under a FEMA Award: 2024 OMB Revisions Fact
Sheet for more information.
Details on all the 2 C.F.R. revisions can be found on the
Federal Register's Guidance for Federal Financial Assistance
webpage.
For more information on the federal procurement standards,
visit Contracting with Federal Funds for Goods and Services
Before, During and After Disasters I FEMA.gov.
4
Section 2 — Federal Changes and Initiatives 1 2024
FY 2024 National DHS/FEMA annually publishes the National Preparedness
Priorities Report (NPR) to report national progress in building,
sustaining, and delivering the core capabilities outlined in
the goal of a secure and resilient nation. This analysis
provides a national perspective on critical preparedness
trends for whole community partners to use to inform
program priorities, allocate resources, and communicate
with stakeholders about issues of concern.
HSGP Subrecipients are required to prioritize grant funding
to demonstrate how investments support closing capability
gaps or sustaining capabilities identified in the Threat
Hazard Identification and Risk Assessment
(TH IRA)/Stakeholder Preparedness Review (SPR) process.
DHS/FEMA continually assesses changes to the threat
landscape to further the National Preparedness Goal
(NPG) of a secure and resilient nation. The following are
national priority areas for FY 2024, including the
corresponding percentage of funds required in each area:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS - no
minimum;
• Enhancing the protection of soft targets/crowded
places - no minimum;
• Enhancing cybersecurity - no minimum;
• Enhancing community preparedness and resilience - no
minimum;
• Combating domestic violent extremism through
enhanced intelligence collection & analysis, training,
and community resilience - no minimum; and
• Enhancing election security - 3% minimum.
Subrecipients must spend a minimum of 30% of their SHSP
and UASI awards across the six NPAs but have flexibility on
how that funding is allocated. Only the Enhancing Election
Security NPA has a minimum spend requirement of 3%. The
remaining 277o can be allocated across any of the NPAs.
5
Section 2 — Federal Changes and Initiatives 1 2024
FY 2024 National National Priority projects will be reviewed for effectiveness
Priorities Cont. by DHS/FEMA and must be deemed effective prior to the
obligation or expenditure of funds.
Projects requiring additional information for DHS/FEMA to
determine effectiveness of the project, or projects
deemed ineffective, will have a hold placed on their
subaward pending submission of requested information
and DHS/FEMA approval. Once a project is approved by
DHS/FEMA, modifications to the project have special
restrictions regarding modifications as indicated below:
Modifications which do not change the project scope and
do not decrease the overall project budget can be
processed via regular modification request.
Modifications which change the project scope or
decrease the overall project budget will require DHS/FEMA
approval and must be requested on the National Priority
Project Modification Form.
Effectiveness will be evaluated by DHS/FEMA,
Cybersecurity and Infrastructure Security Agency,
DHS Office of Intelligence and Analysis, DHS Center for
Prevention Programs and Partnerships, and/or other
DHS components, as appropriate. FEMA will determine
whether the proposed approach is clear, logical, and
reasonable to address the priority areas of interest and
contribute to a culture of national preparedness, based on
the following four factors:
• Investment Strategy (40%): Projects will be evaluated
based on the quality and extent to which the strategy
effectively demonstrates supporting the program
objective of preventing, preparing for, protecting
against, and responding to acts of terrorism, to meet its
target capabilities, and otherwise reduce the overall risk
to the high-risk urban area, the state, or the nation.
• Budget (20%): Projects will be evaluated based on the
extent to which a budget plan for each investment
demonstrates how grant expenditures maximize cost
effectiveness.
6
Section 2 — Federal Changes and Initiatives 1 2024
FY 2024 National Impact/Outcomes (40%): Projects will be evaluated on
Priorities Cont. how this investment helps the jurisdiction close
capability gaps identified in its Stakeholder
Preparedness Review and addresses NPs outlined in the
FY 2024 NOFO. Further, projects will be evaluated on
their identification and estimated improvement of core
capability(ies), the associated standardized target(s)
that align with their proposed investment, and the ways
in which improvements are measured and/or
evaluated.
• Past Performance (additional consideration): Projects
will be evaluated based on the Subrecipient's
demonstrated capability to execute the proposed
investments. Under this factor, FEMA will consider the
information provided by the Subrecipient and may also
consider relevant information from other sources.
A detailed description of allowable investments for each
NP is included in the FY 2024 HSGP NOFO (Section A).
National Whole Community Preparedness - Subrecipients should
Campaigns and engage with the whole community to advance individual
Programs and community preparedness and to work as a nation to
build and sustain resilience. In doing so, Subrecipients are
encouraged to consider the needs of individuals with
access and functional needs and limited English
proficiency in the activities and projects funded by the
grant.
Subrecipients should utilize established best practices for
whole community inclusion and engage with stakeholders
to advance individual and jurisdictional preparedness and
resilience. Subrecipients are encouraged to consider the
necessities of all Californians in the activities and projects
funded by the grant, including children, seniors, individuals
with disabilities or access and functional needs, individuals
with diverse culture and language use, individuals with
lower economic capacity, and other underserved
populations. Additional information regarding community
preparedness and resilience is available through
Individuals and Communities.
7
Section 2 — Federal Changes and Initiatives 1 2024
National Active Shooter Preparedness - DHS developed a
Campaigns and comprehensive Active Shooter Preparedness website,
Programs Cont. which strives to enhance national preparedness through a
whole-community approach by providing the necessary
products, tools, and resources to help all stakeholders
prepare for and respond to an active shooter incident.
Subrecipients are encouraged to review the referenced
active shooter resources and evaluate their preparedness
needs.
Soft Targets and Crowded Places -States, territories, UAs,
and public and private sector partners are encouraged to
identify security gaps and build capabilities that address
security needs and challenges related to protecting
locations or environments that are easily accessible to
large numbers of people on a predictable or semi-
predictable basis that have limited security or protective
measures in place, including town centers, shopping malls,
open-air venues, outside hard targets/venue perimeters,
and other places of meeting and gathering. For more
information, please see DHS's Hometown Security Program.
Community Lifelines - FEMA created Community Lifelines
to reframe incident information and impacts using plain
language and unity of effort to enable the integration of
preparedness efforts, existing plans, and identifies unmet
needs to better anticipate response requirements.
Additional information may be found at the Community
Lifelines Implementation Toolkit website.
Strategic Framework for Countering Terrorism and Targeted
Violence - DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence which
explains how the department will use the tools and
expertise that have protected and strengthened the
country from foreign terrorist organizations to address the
evolving challenges of today.
8
Section 2 — Federal Changes and Initiatives 1 2024
National Countering Violent Extremism (CVE) Training - Foreign
Campaigns and terrorist groups and individual terrorist thought leaders
Programs Cont. recruit or inspire Westerners to carry out attacks against
western and U.S. targets, including individuals living in
communities with the U.S. via, but not limited to, print,
video, and social media, as well as through personal
interaction. But we also know that violent extremism is not
a phenomenon restricted solely to one community and
that any effort to counter violent extremism must be
applicable to all ideologically motivated violence. Efforts
to provide information and training regarding CVE should
emphasize the strength of local communities' approach.
National The National Cybersecurity Review (NCSR) is a required
Cybersecurity assessment for all Subrecipients of State Homeland Security
Review Program (SHSP) and Urban Areas Security Initiative (UASI)
funding to be completed between October 2024 and
February 2025.
The NCSR is a no-cost, anonymous, and annual self-
assessment designed to measure gaps and capabilities of
state, local, tribal, territorial, nonprofit, and private sector
agencies' cybersecurity programs.
Additionally, FEMA recognizes that some subawards will
not be issued until after the NCSR has closed. In these
cases, Subrecipients will be required to complete the first
available NCSR offered after the subaward has been
issued by Cal OES.
The Chief Information Officer (CIO), Chief Information
Security Officer (CISO), or equivalent should complete the
NCSR. If there is no CIO or CISO, the most senior
cybersecurity professional should complete the
assessment. Additional information may be found in IB 439
and 429a.
NIMS Prior to the allocation of any federal preparedness awards,
Implementation Subrecipients must ensure and maintain the adoption and
implementation of the National Incident Management
System (NIMS).
9
Section 2 — Federal Changes and Initiatives 1 2024
Law Enforcement At least 35% of the grant funding under SHSP and UASI must
Terrorism be dedicated to Law Enforcement Terrorism Prevention
Prevention Activities (LETPA). This required LETPA allocation can be
Activities from SHSP, UASI, or both and may be met by funding
projects in any combination of the six NPAs and any other
investments.
Allowable expenditures can be found in the authorizing
legislation, Preparedness Grants Manual, Information
Bulletin (IB) No. 473 Supplemental Guidance for LETPA
Expenditures, the National Prevention Framework, and
National Protection Framework.
For an activity to be counted towards the LETPA
requirement, it must have a law enforcement terrorism
prevention nexus. If an activity is listed in the authorizing
legislation or can be directly tied to a capability in the
National Prevention Framework or shared capability in the
National Protection Framework, then it is presumed to have
law enforcement nexus and be a LETPA. For all other
claimed activities, nexus to law enforcement and terrorism
prevention must be clearly explained.
Refer to IB 485 - FY23 LETPA Supplemental Guidance to the
NOFO for further direction on how to account for LETPA
activities, best practices for submitting LETPA investments,
and information on how to distinguish LETPA from other
activities .
Management The Management and Administration (M&A) allowance for
and Subrecipients is set at a maximum of 5% for FY 2024 HSGP.
Administration
Indirect Costs Indirect costs are allowable under the FY 2024 HSGP Grant
Award.
Subrecipients with an indirect cost rate approved by their
cognizant federal agency may claim indirect costs based
on the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
negotiation agreement. A copy of the approved
negotiation agreement is required at the time of
application.
10
Section 2 — Federal Changes and Initiatives 1 2024
Indirect Costs Indirect costs are in addition to the M&A allowance and
Cont. must be included in the Grant Award application as a
"Project" and reflected in the FMFW on the Indirect Cost
Tab if being claimed under the award.
Indirect costs must be claimed no more than once
annually, and only at the end of the Subrecipient's fiscal
year. An exception to this rule applies if there is a mid-year
change to the approved indirect cost rate; in this case,
costs incurred to date must be claimed. At that time, a
Grant Subaward Modification reflecting the rate change
must also be submitted to Cal OES, along with a copy of
the new Indirect Cost Rate Agreement.
The FEMA Preparedness Grants Manual, published by
FEMA, states that State and local governments are not
permitted to use the de minimis rate. These costs are
allowable only when an exception is granted to the SAA
by FEMA per 2 C.F.R. Part 200, Appendix VII, paragraph
D.1 .b. Subrecipients should not include these costs in their
future applications until further notice. If necessary,
subrecipients may work with their Grants Analyst to modify
their existing projects to remove these costs that were
included in their advanced application.
Organization Operational overtime costs are allowable for increased
Costs - Overtime security measures at critical infrastructure sites if associated
with detecting, deterring, disrupting, and preventing acts
of terrorism and other catastrophic events.
Pursuant to page 52 of the Fiscal Year (FY) 2024 Homeland
Security Grant Program (HSGP), Notice of Funding
Opportunity, all operational overtime requests must clearly
explain how the request meets the criteria of one or more
of the listed Authorized Operational Overtime Categories.
Requests must address the threat environment as it relates
to the event or activity requiring operational overtime
support and explains how the overtime activity is
responsive to the threat.
Post-event operational overtime requests will only be
considered on a case-by-case basis, where it is
demonstrated exigent circumstances prevented
11
Section 2 — Federal Changes and Initiatives 1 2024
Organization submission of a request in advance of the event or activity.
Costs - Overtime Requests for overtime costs must be submitted to Cal OES
Cont. via Allowability Request Log (ARL) Form at the time of
application, if the activity will occur within one year of the
final application submission. All subsequent requests must
be submitted at least 60 days in advance of the activity.
All operational overtime costs must be formally pre-
approved in writing by DHS/FEMA.
Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be
used for personnel costs, totaling up to 50 percent of each
fund source. A Subrecipient may request this requirement
be waived by DHS/FEMA, via Cal OES. Requests for
personnel cap waivers must be submitted separately for
each fund source in writing on official letterhead, with the
following information:
• Documentation explaining why the cap should be
waived;
• Conditions under which the request is being submitted;
and
• A budget and method of calculation of personnel costs
both in percentages of the Grant Award and in total
dollar amount (waivers must be calculated separately
for SHSP and UASI, outlining salary, fringe benefits, and
any M&A costs).
Subrecipient requests to exceed the personnel cap must
be received by Cal OES at the time of application.
Subaward modifications impacting the personnel cap will
be reviewed on a case-by-case basis and may require the
submittal of the above-mentioned information.
Please see IB 421 b for more information on the waiver
process.
Allowable HSGP equipment is listed on the FEMA
Authorized Equipment List (AEL) website.
12
Section 2 — Federal Changes and Initiatives 1 2024
Equipment Subrecipients that allocate HSGP funds towards equipment
Typing/ are required to type and identify the capability associated
Identification with that equipment. The FEMA Resource Typing Library
and Use Tool (RTLT)can be used to help determine the type and
capability.
Per FEMA policy, the purchase of weapons and weapon
accessories are not allowed with HSGP funds. Special rules
apply to pharmaceutical purchases,medical
countermeasures, and critical emergency supplies; refer to
page A-10 of the FEMA Preparedness Grants Manual for
additional information.
Expenditures for general purpose equipment are allowable
if they align to and support one or more core capabilities
identified in the NPG, and in addition, are
deployable/sharable through the Emergency
Management Assistance Compact and allowable under
6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants
Manual for examples of allowable general-purpose
equipment.
Equipment Use of HSGP funds for maintenance contracts, warranties,
Maintenance/ repair or replacement costs, upgrades, and user fees are
Sustainment allowable as described in FEMA IBs 336 and 379, as well as
Grant Programs Directorate (GPD) Policy FP-205-402-125-1 .
Emergency All Subrecipient emergency communications projects must
Communications comply with the SAFECOM Guidance on Emergency
Projects Communications Grants and describe in their FMFW how
such activities align with the goals of the Statewide
Communications Interoperability Plan.
Telecom Effective August 13, 2020, section 889(f)(2)-(3) of the John
Equipment and S. McCain National Defense Authorization Act for FY 2019
Services NDAA and 2 C.F.R. § 200.216, 200.471 , and Appendix II to
Prohibitions 2 C.F.R. Part 200 prohibit DHS/FEMA Recipients and
Subrecipients (including their contractors and
subcontractors) from using any FEMA funds under open or
new awards for the following telecommunications
equipment or services:
13
Section 2 — Federal Changes and Initiatives 1 2024
Telecom 1 ) Telecommunications equipment produced by Huawei
Equipment and Technologies Company or ZTE Corporation, (or any
Services subsidiary or affiliate of such entities);
Prohibitions Cont. 2) For the purpose of public safety, security of government
facilities, physical security surveillance of critical
infrastructure, and other national security purposes,
video surveillance and telecommunications equipment
produced by Hytera Communications Corporation,
Hangzhou Hikvision Digital Technology Company, or
Dahua Technology Company (or any subsidiary or
affiliate of such entities);
3) Telecommunications or video surveillance services
provided by such entities or using such equipment; or
4) Telecommunications or video surveillance equipment or
services produced or provided by an entity that the
Secretary of Defense, in consultation with the Director
of National Intelligence or the Director of the Federal
Bureau of Investigation, reasonably believes to be an
entity owned or controlled by, or otherwise connected
to, the People's Republic of China.
Additional guidance is available in FEMA Policy #405-143-
1 , Prohibitions on Expending FEMA Award Funds for
Covered Telecommunications Equipment or Services
Prohibited and Effective May 25, 2022, Executive Order (EO) 14074,
Controlled Advancing Effective, Accountable Policing and Criminal
Equipment Justice Practices to Enhance Public Trust and Public Safety,
Section 12(a) of EO 14074 directs the Department of
Homeland Security (DHS) to review its grant programs and,
consistent with applicable law, prohibits the use of grant
funding to purchase certain types of military equipment by
state, local, tribal, and territorial law enforcement
agencies (LEAs).
For all awards issued on or after January 1 , 2023, the policy
directly prohibits certain types of equipment outright
(prohibited equipment), whereas other types of equipment
may be controlled, or LEAs are required to submit
certifications prior to purchase.
Even if equipment is listed as controlled equipment and is
not outright prohibited, that does not automatically
14
Section 2 — Federal Changes and Initiatives 1 2024
Prohibited and make it allowable under a particular FEMA program.
Controlled Subrecipients should refer to applicable program
Equipment Cont. guidance or contact your Grants Analyst to determine if a
particular type of equipment is allowable under that
program.
Additional information regarding Prohibited and Controlled
Equipment is available on FEMA Policy 207-22-0002.
Small Unmanned All requests to purchase Small Unmanned Aircraft Systems
Aircraft Systems (SUAS) with FEMA grant funding must comply with FEMA
Policy 207-22-0002 and include copies of the policies and
procedures in place to safeguard individuals' privacy, civil
rights, and civil liberties of the jurisdiction that will purchase,
take title to, or otherwise use the SUAS equipment. The
Authorized Equipment Listing for 030E-07-SUAS details
questions that must be included in the Aviation Request
justification. Reference the Presidential Memorandum:
Promoting Economic Competitiveness While Safeguarding
Privacy, Civil Rights, and Civil Liberties in Domestic Use of
Unmanned Aircraft Systems for additional information.
Subrecipients must submit Cal OES' UAS-Drone Request
Form, Controlled Equipment Self-Certification Form and
FEMA's Controlled Equipment Request Form for FEMA
approval. Requests for drone/UAS accessories follow the
same UAS process that requires FEMA review and
approval.
FEMA approval is required before a SUAS can be
purchased with HSGP grants funds.
Emergency Subrecipients should update their Emergency Operations
Operations Plans Plan (EOP) at least once every two years to remain
compliant with the Comprehensive Preparedness Guide
101 version 2.0.
15
Section 2 — Federal Changes and Initiatives 1 2024
Conflict of To eliminate and reduce the impact of conflicts of interest
Interest in the subaward process, Subrecipients and pass-through
entities must follow their own policies and procedures
regarding the elimination or reduction of conflicts of
interest when making subawards. Subrecipients and pass-
through entities are also required to follow any applicable
federal, state, local, and tribal statutes or regulations
governing conflicts of interest in the making of subawards.
Subrecipients must disclose to their Grants Analyst, in
writing, any real or potential conflict of interest as defined
by the federal, state, local, or tribal statutes or regulations,
which may arise during the administration of the HSGP
subaward within five days of learning of the conflict of
interest.
Build America, Under FEMA financial assistance programs, the BABAA
Buy America Act requirements apply to:
(BABAA)
• New awards made on or after January 2, 2023,
• New funding that FEMA obligates to existing awards or
through renewal awards on or after January 2, 2023;
and
• Infrastructure projects.
Funds provided under this program may not be used for a
project for infrastructure unless the iron and steel,
manufactured products, and construction materials used
in that infrastructure are produced in the United States.
The Buy America preference only applies to articles,
materials, and supplies that are consumed in, incorporated
into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as
temporary scaffolding, brought to the construction site
and removed at or before the completion of the
infrastructure project. Additionally, the Buy America
preference does not apply to equipment and furnishings,
such as movable chairs, desks, and portable computer
equipment, that are used at or within the finished
infrastructure project but are not an integral part of the
structure or permanently affixed to the infrastructure
project.
16
Section 2 — Federal Changes and Initiatives 1 2024
Build America, When necessary, Subrecipients may apply for a waiver
Buy America Act from these requirements. Additional information regarding
(BABAA) Cont. the BABAA can be found on FEMA's website under
Buy America Preference Buy America Preference.
17
Section 3 — State Changes and Initiatives 1 2024
FY 2024 The State prioritized the following investment strategies for
Investments the FY 2024 subawards:
1 . Enhance Information and Intelligence Sharing and
Cooperation with Federal Agencies, including DHS
(National Priority);
2. Enhance the Protection of Soft Targets/Crowded Places
(National Priority);
3. Enhance Cybersecurity (National Priority);
4. Enhancing Community Preparedness and Resilience
(National Priority);
5. Combating Domestic Violent Extremism (National
Priority);
6. Strengthen Emergency Communications Capabilities
Through Planning, Governance, Technology, and
Equipment;
7. Enhance Medical and Public Health Preparedness;
8. Strengthen Information Sharing and Collaboration (non-
Fusion Center);
9. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-
Hazards/Whole Community Incident Planning, Response
& Recovery Capabilities;
10. Protect Critical Infrastructure and Key Resources
(includes Food and Agriculture); and
11 . Enhance Election Security (National Priority).
18
Section 3 — State Changes and Initiatives 1 2024
California The State prioritized the following California Homeland
Homeland Security Strategy Goals for the FY 2024 subawards:
Security Strategy
Goals 1 . Enhance Information Collection, Analysis, and Sharing,
in Support of Public Safety Operations Across California;
2. Protect Critical Infrastructure and Key Resources from All
Threats and Hazards;
3. Strengthen Security and Preparedness Across
Cyberspace;
4. Strengthen Communications Capabilities through
Planning, Governance, Technology, and Equipment;
5. Enhance Community Preparedness;
6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-
Hazards Incident Catastrophic Planning, Response, and
Recovery Capabilities;
7. Improve Medical and Health Capabilities;
8. Enhance Incident Recovery Capabilities;
9. Strengthen Food and Agriculture Preparedness; and
10. Enhance Homeland Security Exercise, Evaluation, and
Training Programs.
State Initiative For FY 2024, Cal OES shall retain 20% of the SHSP and 17.3%
Funding of the UASI funding for state initiatives.
"On Behalf Of" Cal OES may, in conjunction with local approval
authorities, designate funds "on behalf of" local entities
who choose to decline or fail to utilize their subaward in a
timely manner.
Public Alert and Cal OES encourages Subrecipients to consider the use of
Warning this funding to assist their jurisdiction's alignment with the
State of California Alert and Warning Guidelines,
developed pursuant to Senate Bill 833 of the 2018
Legislative Session.
19
Section 4 - Required State Application Components 1 2024
Financial The FY 2024 Cal OES FMFW includes:
Management
Forms Grant Subaward Face Sheet- Use the Grant Subaward Face
Workbook Sheet to apply for grant programs. The Grant Subaward Face
Sheet must be signed and submitted in portrait format. An active
UEI# (Formerly DUNS#) is required. UEI registration information is
available sam.gov.
Authorized Body of 5 - Provide the contact information of
Authorized Agents (AA), delegated via the Governing Body
Resolution (GBR) or Signature Authorization Form, including staff
related to grant activities. More than one person is
recommended for designation as the AA; in the absence of an
AA, an alternate AA can sign requests.
Project Ledger-The project ledger is used in the application
process to submit funding information and is used for submitting
cash requests, Grant Subaward Modifications, and assists with the
completion of the Biannual Strategy Implementation Report
(BSIR).
Planning Tab - Provides detailed information on grant-funded
planning activities with a final product identified.
Organization Tab - Provides detailed information on grant-funded
organizational activities.
Equipment Tab - Detailed information must be provided under
the equipment description for all grant-funded equipment. AEL
numbers must be included for all items of equipment. Always refer
to the AEL for a list of allowable equipment and conditions, if any.
Training Tab - Provides detailed information on grant-funded
training activities. All training activities must receive Cal OES
approval prior to starting the event, including a Training
Feedback number. The Training Request Form must be submitted
and approved to obtain a Training Feedback number and should
be submitted at least 30 days in advance.
Exercise Tab - Provides detailed information on grant-funded
exercises.
20
Section 4 - Required State Application Components 1 2024
Financial M&A Tab - Provides information on grant-funded M&A activities.
Management
Forms Indirect Costs Tab - Provides information on indirect costs.
Workbook
Cont. Consultant-Contractor Tab - Provides detailed information on
grant-funded consultants and contractors.
Authorized Agent Page -The AA Page must be submitted with
the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include a valid signature on file
with Cal OES and the date.
Subrecipient Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the risk of
Grants non-compliance with federal statutes, regulations, and grant
Management terms and conditions posed by each Subrecipient of pass-
Assessment through funding. The Subrecipient Grants Management
Assessment Form contains questions related to an organization's
experience in the management of federal grant awards. It is used
to determine and provide an appropriate level of technical
assistance, training, and grant oversight to Subrecipients during
the subaward. The questionnaire must be completed and
returned with the grant application.
Application Federal Funding Accountability and Transparency Act (FFATA)
Attachments Financial Disclosure - Use the FFATA Financial Disclosure Form to
provide the information required by the Federal Funding
Accountability and Transparency Act of 2006.
Intelligence Analysts Certificates - Pursuant to the Preparedness
Grants Manual, Cal OES must have certificates for completion of
training for fusion center analytical personnel. Please provide
copies of certificates for each intelligence analyst, if applicable.
UASI Footprint (UASIs Only) -The Urban Area Working Group
(UAWG) establishes the `footprint' of the UA. A map or list defining
the footprint must be included with the application.
UAWG Member Roster (UASIs Only) - A list of all current UAWG
members with positions or titles.
Indirect Cost Rate Agreement- If claiming indirect costs at a
federally-approved rate, please provide a copy of the approved
indirect cost rate agreement.
21
Section 4 - Required State Application Components 1 2024
Standard The Standard Assurances list the requirements to which the
Assurances Subrecipients will be held accountable. All Applicants will be
required to submit an electronic signed, copy of the FY 2024
Standard Assurances as part of their FY 2024 HSGP application.
The required Standard Assurances can be found only in PDF
format on the Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Program The Program Standard Assurances Addendum specifies
Standard additional requirements that Subrecipients must meet.
Assurances All Subrecipients must submit an electronic signed Program
Addendum Standard Assurances Addendum as part of the FY 2024 HSGP
application. The required Program Standard Assurances
Addendum can be found only in PDF format on the Cal OES
website.
Operational Governing Body Resolution -The GBR appoints AAs (identified by
Areas and the individual's name or by a position title) to act on behalf of the
Urban Areas governing body and the Applicant by executing any actions
necessary for each application and subaward. All Applicants are
required to submit a copy of an approved GBR with their grant
application. Resolutions may be valid for up to three grant years
given the following:
• The resolution identifies the applicable grant program (e.g.,
EMPG and/or HSGP);
• The resolution identifies the applicable grant years, (e.g., FY
2024, FY 2025, FY 2026; and
• Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
Resolutions that only identify a single grant program will only be
valid for that single program. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized Agent Information - For each person or position
appointed by the governing body, identify the individual in the
All changes in AA and contact information must be provided to
Cal OES in writing. If the GBR identifies the AA by name, a new
Resolution is needed when changes are made. If the GBR
identifies the AA by position and/or title, changes may be made
22
Section 4 - Required State Application Components 1 2024
Operational by submitting a request on the entity's letterhead, signed by an
Areas and existing AA. Cal OES will not accept signatures of an AA's
Urban Areas designee, unless authorized by the GBR. A change to an AA's
Cont. designee must be submitted on agency letterhead and signed
by the AA, announcing the change to their designee.
Operational Approval Authority Body- OAs must appoint an Anti-Terrorism
Areas Only Approval Body (Approval Authority) to have final approval of the
OA's application for HSGP funds. Each member of the Approval
Authority must provide written agreement with the OA's
application for HSGP funds. The Approval Authority shall consist of
the following representatives, and additional voting members
may be added by a simple majority vote of the following
standing members:
• County Public Health Officer or designee responsible for
Emergency Medical Services
• County Fire Chief or Chief of Fire Authority
• Municipal Fire Chief (selected by the OA Fire Chiefs)
• County Sheriff
• Chief of Police (selected by the OA Police Chiefs)
Urban Areas Urban Area Working Groups - Membership in the UAWG must
Only provide either direct or indirect representation for all relevant
jurisdictions and response disciplines (including law enforcement,
fire service, EMS, hospitals, public health, and emergency
management) that comprise the defined UA. It also must be
inclusive of local Citizen Corps Council and tribal representatives.
The UAWG should also ensure the integration of local emergency
management, public health, and health care systems into a
coordinated sustained local capability to respond effectively to a
mass casualty incident. Additional group composition criteria are
found in the FEMA Preparedness Grants Manual.
Threat Hazard Identification and Risk Assessment-Subrecipients
are required to submit a THIRA for all 32 core capabilities.
Beginning in 2019, UAs are required to submit a THIRA every three
years. An annual capability assessment will still be required.
23
Section 4 - Required State Application Components 1 2024
Urban Areas Stakeholder Preparedness Review-The SPR is an annual grant
Only Cont. requirement for all states, territories, and UAs. It is an annual
capability assessment, which helps jurisdictions identify capability
gaps and prioritize investment requirements to reach the targets
set in their THIRA.
Fusion All fusion center investments must align to, and reference,
Centers Only specific performance areas of the assessment that the funding is
intended to support.
Fusion Centers are also required to follow all Reporting and
Administrative Metrics for California Fusion Centers, as set forth in
the Governor's Homeland Security Advisor/Cal OES Director's
letter dated March 16, 2016. These operational and administrative
metrics set forth an integrated and coordinated approach for
regular and proactive information and intelligence sharing
between all fusion centers in the California State Threat
Assessment System (STAS).
State State Agencies, and federally recognized tribes may submit the
Agencies and Signature Authorization Form in lieu of a GBR, signed by the most
Tribes Only senior ranking official, such as the Secretary, Director, President,
Chancellor, or Chairperson.
24
Section 5 — State Application Process 1 2024
Application Subrecipients must submit an electronic copy of their completed
Submission FMFW to their Grants Analyst for review. After the application is
approved, a completed copy of the FMFW, along with all other
application components must be submitted, with official
signatures, by the application due date. During the application
process, if it is determined not all allocated funds can be
expended by the end of the period of performance, please
inform a Grants Analyst as soon as possible. The completed
application should be received by Cal OES no later than the date
provided in the FY 2024 HSGP Timeline, referenced as Attachment
B.
Late or Late or incomplete applications may be denied. If an application
Incomplete is incomplete, the Grants Analyst may request additional
Application information. Requests for late submission of applications must be
made in writing to the Grants Analyst prior to the application due
date. Cal OES has sole discretion to accept or reject a late or
incomplete grant application.
HSGP Contact The Grants Analyst Regional Assignments Map is linked and
Information available on the Cal OES website under "Regional Assignments".
Subaward Subrecipients will receive a formal notification of award no later
Approval than 45 days after Cal OES accepts the federal grant award. The
award letter must be signed, dated, and returned to Cal OES
within 20 calendar days. Once the completed application, along
with the signed award letter, is received and approved,
reimbursement of eligible subaward expenditures may be
requested using the Cal OES FMFW.
25
Section 6 — Post Award Requirements 1 2024
Payment Request To request an advance or cash reimbursement of HSGP
Process funds, Subrecipients must first complete a payment request
using the Cal OES HSGP FMFW, returning it to the appropriate
Grants Analyst. Subrecipients who fail to follow the workbook
instructions may experience delays in processing the
payment request.
Payments can only be made if the Subrecipient has an
approved application.
Advances and An Advance payment is a payment that is requested before
Interest Earned on Subrecipients have disbursed the funds for program purposes.
Advances Subrecipients may be paid an advance, provided they
maintain a willingness and ability to maintain procedures to
minimize the time elapsing between the receipt of funds and
their disbursement. The timing and amount of advance
payments must be as close as administratively feasible to the
actual disbursements by the Subrecipient for project costs.
Federal rules require advances to be deposited in interest-
bearing accounts. Interest earned in amounts up to $500 per
year may be retained by Subrecipients for administrative
expenses; any additional interest earned on federal advance
payments must be returned annually to Cal OES.
Semi-Annual All Subrecipients must report expenditures and request funds
Drawdown at least semi-annually throughout the period of performance.
Requirements Semi-annual drawdowns should occur by March and
October of each calendar year following final approval of
the subaward application, except for the final cash request,
which must be submitted within 20 calendar days after the
end of the period of performance.
Modifications Post-award budget and scope modifications must be
requested using the Cal OES HSGP FMFW vl .24, signed by the
Subrecipient's AA, and submitted to the Grants Analyst.
The Subrecipient may implement grant modification
activities, and incur associated expenses, only after receiving
written final approval of the modification from Cal OES.
26
Section 6 — Post Award Requirements 1 2024
Modifications Subrecipients must provide a written justification with all
Cont. modification requests. The justification may be included in the
body of the e-mail transmitting the request, or in a document
attached to the transmittal e-mail. Please reference GMM
2018-17 for additional information regarding modification
requests.
Modifications to NP Projects have additional restrictions as
indicated below:
Modifications which do not change the project scope and
do not decrease the overall project budget can be
processed via regular modification request.
Modifications which change the project scope or decrease
the overall project budget will require DHS/FEMA approval
and must be requested on the National Priority Project
Modification Form.
Training All grant-funded training activities must receive Cal OES
Requirements approval prior to starting the training event. Cal OES shall
allow Subrecipients to develop a "placeholder" for future
training conferences when an agenda has not been
established at the time Subrecipient applications are due.
Please work with a Grants Analyst and the Training Branch to
identify a possible "placeholder" for these types of training
activities.
When seeking approval of non-DHS/FEMA developed
courses, course materials must be submitted with the
approval requests. Conditional approvals are not offered.
Subrecipients must complete a Training Request Form and
submit it electronically to the Cal OES Training Branch to be
approved with a Training Feedback Number before
beginning any training activities. This includes project
components like travel to, materials for, or attendance in
training courses. Training Feedback Numbers should be
obtained no later than 30 days before the first day of the
training or related activities. Requests that are submitted with
less than 30 days prior to the start of the training or activity are
not guaranteed to be approved in time and run the risk of
training being unallowable. Training Feedback numbers must
27
Section 6 — Post Award Requirements 1 2024
Training be included on the FMFW Training Ledger to be considered
Requirements for reimbursement.
Cont.
For more information on this or other training-related inquiries,
contact the Cal OES Training Branch at (916) 845-8745 or
Traininq@CalOES.ca.gov.
Exercises, Subrecipients should engage stakeholders to identify long-
Improvement term training and exercise priorities. These priorities should
Plans, and After- address capability targets and gaps identified through the
Action Reporting THIRA and SPR process, real-world events, previous exercises,
and national areas for improvement identified in the NPR.
Subrecipients must report on all exercises conducted with
HSGP grant funds. An After-Action Report
(AAR)/Improvement Plan (IP) or Summary Report (for
Seminars and Workshops) must be completed and submitted
to Cal OES within 90 days after exercise/seminars/workshops
are conducted. It is acceptable to submit an Exercise
Summary Report for Seminars and Workshops in lieu of a full
AAR/IP.
Please e-mail AAR/IPs and Summary Reports to:
• hseep@fema.dhs.gov
• exercise@caloes.ca.gov
• Olivia.Rudolphy@caloes.ca.gov
For exercise-related issues and/or questions, please email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Exercise costs will not be considered for reimbursement until
an AAR/IP is received by Cal OES.
Procurement Subrecipients are required to conduct procurement activities
Standards and in with documented procurement procedures that align with
Written federal procurement standards outlined in 2 C.F.R. Part 200. In
Procedures cases where there is a conflict between the local procedures
and federal standards, the more stringent requirements must
be followed. Additionally, subrecipients must implement
written conflict of interest policies that govern the actions of
employees involved in the selection, award, and
administration of contracts. These policies should include
provisions for disciplinary actions in the event of violations.
28
Section 6 — Post Award Requirements 1 2024
Procurement Under 2 C.F.R. Part 200, procurement thresholds are defined
Thresholds as follows:
• Micro-purchase threshold: This is the maximum amount for
which purchases can be made without requiring
competitive quotes or formal procurement processes,
provided the price is reasonable. The micro-purchase
threshold is set at $10,000.
• Simplified acquisition threshold: This sets the maximum
amount for which federal procurement procedures may be
simplified. The threshold is $250,000. For purchases at or
below this amount, subrecipients may use streamlined
methods, such as obtaining competitive price or rate
quotations from an adequate number of qualified sources.
Purchases exceeding $250,000 require more formal
procurement procedures, including sealed bids or
competitive proposals.
Subrecipients must adhere to these thresholds and, in cases
of conflict between local procurement procedures and
federal requirements, must apply the more stringent
threshold.
Procurement Subrecipients must maintain records that document the
Documentation procurement process, including the rationale for the
procurement method, contract type, contractor selection or
rejection, and the basis for the contract price. To be
allowable, costs must be properly documented. Acceptable
documentation includes, but is not limited to:
• Solicitation materials (e.g., requests for quotes, bids, or
proposals)
• Responses to solicitations (e.g., quotes, bids, or proposals)
• Independent cost estimates and post-solicitation cost/price
analyses, if applicable
• Contract documents and amendments
• Evidence of required contract provisions
• Other documents mandated by federal regulations at the
time the grant was awarded
29
Section 6 — Post Award Requirements 1 2024
Noncompetitive All noncompetitive procurements exceeding the simplified
Procurement acquisition threshold requires Cal OES prior written approval
to be eligible for reimbursement. This method of procurement
must be approved by the local Purchasing Agent prior to
submitting a request for Cal OES approval. A copy of the
Purchasing Agent's approval must be included with the
Cal OES Request for Noncompetitive Procurement
Authorization form. Cal OES may request additional
documentation that supports the procurement effort.
Cal OES will not reimburse for any noncompetitive
procurement contracts for any HSGP terrorism-related
training, regardless of the cost of the training. Exceptions to
this policy may be approved in limited circumstances, e.g.,
related to a procurement effort that has resulted in
inadequate competition. Please refer to GMM2017-01 A and
GMM2021-05 for additional guidance.
Performance Due to the risks associated with delays in vendor delivery of
Bond large equipment procurements, DHS/FEMA allows
Subrecipients to obtain a "performance bond" for items that
are paid for up front to ensure delivery of the equipment
within the grant period of performance.
Cal OES requires Subrecipients to obtain a performance bond
when procuring any equipment item over $250,000, or for any
vehicle, aircraft, or watercraft that requires full or partial
payment prior to receiving the final product(s).
Performance Bond Waivers may be granted on a case-by-
case basis and must be submitted to Cal OES prior to
procurement.
Environmental DHS/FEMA is required to ensure all activities and programs
Planning and that are funded by the agency comply with federal
Historic Environmental Planning and Historic Preservation (EHP)
Preservation (EHP) regulations. Subrecipients proposing projects or activities
(including, but not limited to, training, exercises, the
installation of equipment, and construction or renovation
projects) that have the potential to impact the environment,
or a historic structure must participate in the EHP screening
process. EHP Screening Memos must include detailed project
information, explain the goals and objectives of the proposed
30
Section 6 — Post Award Requirements 1 2024
Environmental project and include supporting documentation.
Planning and
Historic DHS/FEMA may also require the Subrecipient to provide a
Preservation (EHP) confidential California Historical Resources Information System
Cont. (CHRIS) report in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based
upon information disclosed on the form. GrantAnalysts will
provide additional instructions should this report be required.
EHP Screening Reauests should be submitted to Cal OES as
early as possible. All projects/activities triggering EHP must
receive DHS/FEMA written approval prior to commencement
of the funded activity.
Updated information may be referenced in the FEMA GPD
EHP Policy Guidance.
Construction and When applying for construction activity at the time of
Renovation application, including communication towers, Subrecipients
must submit evidence of approved zoning ordinances,
architectural plans, any other locally required planning
permits, and a notice of federal interest. Additionally,
Subrecipients are required to submit an SF-424C Budget and
Budget Detail that cites project costs. Communication tower
construction requests also require evidence that the Federal
Communications Commission's Section 106 review process
was completed.
Subrecipients using funds for construction projects must
comply with the Davis-Bacon Act. Subrecipients must ensure
that their contractors or subcontractors for construction
projects pay workers no less than the prevailing wages for
laborers and mechanics employed on projects of a
character like the contract work in the civil subdivision of the
state in which the work is to be performed.
Project construction using SHSP and UASI funds may not
exceed $1 ,000,000 or 15% of the grant subaward (for the
purposes of limitations on funding levels, communications
towers are not considered construction).
31
Section 6 — Post Award Requirements 1 2024
Construction and Written approval for construction must be provided by
Renovation Cont. DHS/FEMA prior to the use of any HSGP funds for construction
or renovation. No construction activities (including site
preparation, utility installations, and any groundbreaking
activities) or equipment installations on existing structures,
may begin until the EHP review process is complete.
Inventory Control Subrecipients must use standardized resource management
and Property concepts for resource typing and credentialing, in addition to
Management maintaining an inventory by which to facilitate the effective
identification, dispatch, deployment, tracking, and recovery
of resources.
Subrecipients must have an effective inventory management
system, to include:
• Property records that document description, serial/ID
number, fund source, title information, acquisition date,
cost, federal cost share, location, use, condition, and
ultimate disposition;
• A physical inventory conducted at least every two years;
• A control system to prevent loss, damage, and theft of
grant purchased equipment and supplies; and
• Adequate maintenance procedures to keep the property
in good condition.
Equipment When original or replacement equipment acquired under the
Disposition HSGP is no longer needed for program activities, the
Subrecipient must contact the Grants Analyst to request
disposition instructions. See 2 C.F.R. § 200.313€.
Performance Subrecipients must complete a BSIR each Winter and Summer
Reporting using the DHS/FEMA Grants Reporting Tool (GRT) for all
awards prior to FY 2024. All subsequent BSIR reports will be
submitted in FEMA GO. BSIR must be completed for the
duration of each subaward period of performance or until all
grant activities are completed and the subaward is formally
closed by Cal OES. Failure to submit a BSIR could result in
subaward reduction, suspension, or termination.
Access to the BSIR for all awards prior to FY 2024 may be
obtained through the GRT. To create a new account, please
click the link that reads, "Register for an account" and follow
the instructions provided. The Subrecipient will be required to
32
Section 6 — Post Award Requirements 1 2024
Performance ensure up-to-date project information is entered. The Project
Reporting Cont. Ledger in the FMFW may assist with the BSIR data entry
process. For additional assistance with the GRT, please
contact your Grants Analyst.
Extension Extensions to the initial period of performance identified in the
Requests subaward will only be considered through formal, written
requests to your Grants Analyst. Upon receipt of the extension
request, Cal OES will:
1 . Verify compliance with performance reporting
requirements by confirming the Subrecipient has
submitted all necessary performance reports;
2. Confirm the Subrecipient has provided sufficient
justification for the request; and
3. If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension
was authorized by Cal OES.
Extension requests will be granted only due to compelling
legal, policy, or operational challenges, must be project-
specific and will only be considered for the following reasons:
1 . Contractual commitments with vendors that prevent
completion of the project within the period of
performance;
2. The project must undergo a complex environmental
review which cannot be completed within this timeframe;
3. Projects are long-term by design and therefore,
acceleration would compromise core programmatic
goals; and
4. Where other special circumstances exist.
To be considered, extension requests must be received no
later than 60 days prior to the end of the Subrecipient's
period of performance and must contain specific and
compelling justifications as to why an extension is required. All
extension requests must address the following:
1 . Grant program, fiscal year, and award number;
2. Reason for delay;
3. Current status of the activity/activities;
4. Approved period of performance termination date and
new project completion date;
33
Section 6 — Post Award Requirements 1 2024
Extension 5. Amount of funds drawn down to date;
Requests 6. Remaining available funds, both federal and non-federal;
Cont. 7. Budget outlining how remaining federal and non-federal
funds will be expended;
8. Plan for completion, including milestones and timeframes
for each milestone and the position/person responsible for
implementing the plan for completion; and
9. Certification the activity/activities will be completed within
the extended period of performance without any
modification to the original Project Scope.
General questions regarding extension requirements and the
extension request form, should be directed to your Grants
Analyst. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet the
requirements of IB 379 and will not be granted. Subrecipients
are expected to complete all grant-funded personnel
activities by the end of the subaward period of performance.
Progress Reports All Subrecipients that receive Cal OES approval to extend
on Grant their FY 2024 Grant Subaward period of performance may be
Extensions required to submit progress reports indicating completed and
future project milestones on all extended projects. Progress
reports must be submitted electronically to the Subrecipient's
Grants Analyst. Deadlines for the submission of progress
reports will be established at the time of extension approval.
Monitoring Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site
visits, desk, and on-site compliance assessments. The purpose
of the compliance assessment is to ensure Subrecipients are
in compliance with applicable state and federal regulations,
grant guidelines, and programmatic requirements.
Monitoring activities may include, but are not limited to:
• Verifying entries recorded on the FMFW categories are
properly supported with source documentation;
• Eligibility of and support for expenditures, typically
covering two to three years of data;
• Comparing actual Subrecipient activities to those
approved in the grant application and subsequent
34
Section 6 — Post Award Requirements 1 2024
modifications, including the review of timesheets and
Monitoring invoices as applicable;
Cont. • Procurements and contracts;
• Ensuring equipment lists are properly maintained and
physical inventories are conducted;
• Ensuring advances have been disbursed in accordance
with applicable guidelines; and
• Confirming compliance with Standard Assurances; and
• Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass down
grant funds to other entities, to maintain and utilize a formal
process to monitor the grant activities of their subawards. This
requirement includes, but is not limited to, on-site verification
of grant activities, as required. It is common for Subrecipients
to receive findings in a programmatic site visit or compliance
assessment, which require a Corrective Action Plan (CAP) to
be submitted by Subrecipients. Those Subrecipients who fail
to submit a CAP, as required, shall have a "hold" placed on
any future reimbursements until the "finding" is resolved.
Failure to Submit Periodic reporting is required by the grant. Subrecipients who
Required Reports miss a single reporting deadline may receive a letter
addressed to their Board of Supervisors informing them of the
failure to report. County OAs and tribes who fail to report
twice consecutively may have subsequent awards reduced
by 10% until timely reporting is reestablished; UASIs may have
a "hold" placed on any future reimbursements.
Suspension/ Cal OES may suspend or terminate grant funding, in whole or
Termination in part, or other measures may be imposed for any of the
following reasons:
• Failure to submit required reports.
• Failure to expend funds in a timely manner consistent with
the grant milestones, guidance, and assurances.
• Failure to comply with the requirements or statutory
progress toward the goals or objectives of federal or state
law.
• Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
• Failure to follow Grant Subaward requirements or Special
35
Section 6 — Post Award Requirements 1 2024
Suspension/ Conditions.
Termination Cont. • Proposing or implementing substantial plan changes to
the extent that, if originally submitted, the application
would not have been selected for funding.
• False certification in the application or document.
• Failure to adequately manage, monitor, or direct the
grant funding activities of their Subrecipients.
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures
and will make every effort to informally resolve the problem.
Cal OES will close-out Subrecipient awards when it
Closeout determines all applicable administrative actions and all
required work of the federal award have been completed.
Subawards will be closed after:
• All funds have been requested and reimbursed, or
disencumbered;
• Receiving all applicable Subrecipient reports indicating all
approved work has been completed, and all funds have
been distributed;
• Completing a review to confirm the accuracy of reported
information;
• Reconciling actual costs to subawards, modifications, and
payments; and
• Verifying the Subrecipient has submitted a final BSIR
showing all grant funds have been expended.
Records Retention The records retention period is three years from the date of
the Cal OES Grant Closeout letter, or until any pending
litigation, claim, or audit started before the expiration of the
three-year retention period has been resolved and final
action is taken.
For indirect cost rate proposals, cost allocation plans, or other
rate computation records, the start of the record retention
period is dependent on whether the proposal, plan, or other
computation is required to be submitted to the federal
government (or to the pass-through entity) for negotiation
purposes. See 2 C.F.R. § 200.334(f).
36
Section 6 — Post Award Requirements 1 2024
Records Retention In order for any cost to be allowable, it must be adequately
Cont. documented per 2 C.F.R. § 200.403(_g.
The Cal OES Grant Closeout Letter will notify the Subrecipient
of the start of the records retention period for all
programmatic and financial grant-related records.
If the State Administrative Agency's award remains open
after the Subrecipient's submission of the final BSIR, Cal OES
will complete any additional BSIR reporting required under
the award on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period
could result in a reduction of grant funds, and an invoice to
return costs associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General,
Government Accountability Office, and pass-through entity
have the right to access these records as well. See 2 C.F.R. &�
200.334, 200.336.
37
Attachment A - FY 2024 HSGP Allocations 2024
*SHSP allocations reflect National Priority Area project adjustments
State Homeland Security Program (SHSP)
Operational Area Total Award Operational Area Total Award
ALAMEDA 1,453,851 ORANGE 2,718,746
ALPINE 75,998 PLACER 420,772
AMADOR 108,571 PLUMAS 91,008
BUTTE 248,256 RIVERSIDE 2,130,587
CALAVERAS 112,830 SACRAMENTO 1,400,136
COLUSA 93,346 SAN BENITO 130,337
CONTRA COSTA 1,042,148 SAN BERNARDINO 1,913,858
DEL NORTE 97,417 SAN DIEGO 2,830,483
EL DORADO 234,278 SAN FRANCISCO 775,892
FRESNO 927,408 SAN JOAQUIN 737,499
GLENN 96,159 SAN LUIS OBISPO 316,482
HUMBOLDT 187,964 SAN MATEO 696,626
IMPERIAL 226,248 SANTA BARBARA 446,265
INYO 90,923 SANTA CLARA 1,664,434
KERN 839,747 SANTA CRUZ 295,835
KINGS 202,266 SHASTA 226,214
LAKE 127,354 SIERRA 77,691
LASSEN 98,828 SISKIYOU 111,698
LOS ANGELES 8,300,952 SOLANO 448,956
MADERA 208,274 SONOMA 477,966
MARIN 288,172 STANISLAUS 535,072
MARIPOSA 89,272 SUTTER 158,389
MENDOCINO 150,140 TEHAMA 129,162
MERCED 315,459 TRINITY 88,432
MODOC 82,186 TU LARE 475,346
MONO 86,086 TUOLUMNE 121,004
MONTEREY 437,680 VENTURA 770,793
NAPA 188,460 YOLO 261,139
NEVADA 159,879 YUBA 144,674
*Total 37,165,648
--- 38
Attachment A - FY 2024 HSGP Allocations
Fusion Centers
Region Total Award
SAN FRANCISCO BAY AREA 1,792,050
SACRAMENTO/CENTRAL VALLEY AREA 2,565,000
GREATER LOS ANGELES AREA 2,887,500
SAN DIEGO AREA 2,047,500
ORANGE AREA 835,000
*Total 10,127,050
* SHSP allocations reflect National Priority Area project adjustments
Urban Areas Security Initiative (UASI)
*A minimum of 35% of UASI funding must be for Law Enforcement Terrorism Prevention
Federal Allocation to
Urban Area Allocation to UASI State Initiatives
State
ANAHEIM/SANTA ANA AREA 4,712,190 3,896,981 815,209
BAY AREA 32,754,895 27,088,298 5,666,597
LOS ANGELES/LONG BEACH AREA 59,395,378 49,1 19,978 10,275,400
RIVERSIDE AREA 3,500,484 2,894,900 605,584
SACRAMENTO AREA 3,410,728 2,820,672 590,056
SAN DIEGO AREA 14,760,877 12,207,245 2,553,632
Total 118,534,552 98,028,075 20,506,477
39
Attachment B - FY 2024 HSGP Timeline 1 2024
DHS/FEMA Announcement of 2024 HSGP NOFO April 16, 2024
Cal OES Application Due to DHS June 24, 2024
DHS Award to California September 27, 2024
Subrecipient period of performance begins September 1 , 2024
2024 HSGP California Supplement release November 2024
Subrecipient Workshops October 2024
Subrecipient Awards (45 days from DHS award) October 2024
Subrecipient Final Applications for FY24 Due to February 10, 2024
Cal OES
Subrecipient period of performance ends May 31 , 2027
Final Cash Requests due to Cal OES Within twenty (20) calendar
days after end of grant
Cal OES's period of performance ends August 31 , 2027
40
Attachment C: FY 2024 HSGP Application Checklist 2024
Subrecipient: County of Fresno FIPS#: 019-00000
Grants Analyst: Sarah Villa
Financial Management Forms Workbook:
0 Grant Award Face Sheet
0 Authorized Body of 5
0 Project Ledger
p Planning Tab
0 Organization Tab
p Equipment Tab
p Training Tab
0 Exercise Tab
p Consultant/Contractor Tab
0 Management & Administration Tab
0 Indirect Cost Tab
0 Authorized Agent Sheet
Attachments:
0 Original Counter-Signed Award Letter
0 Governing Body Resolution (Certified)
0 Standard Assurances
0 Program Standard Assurance Addendum
0 FFATA Certification
0 Subrecipient Grant Management Assessment Form
❑x Indirect Cost Rate Negotiation Agreement
❑x Personnel Cap Waiver (If Applicable)
❑x Intelligence Analyst(s) Certificates (If Applicable)
UASI Only:
❑ UASI Footprint
❑ UAWG Roster
State Agencies and Tribes Only:
❑ Signature Authority Form (in lieu of Governing Body Resolution)
For Cal OES Use Only
Reviewed by: Date:
Management Approval: Date:
UEI ❑ LETPA 35% or >❑ M&A 5% or <❑
Governing Body Resolution for HSGP FY 2024
BE IT RESOLVED BY THE Board of Supervisors
(Governing Body)
OF THE County of Fresno THAT
(Name of Applicant)
Chairman,Board of Supervisors , OR
(Name or Title of Authorized Agent)
Director. Department of Public Health , OR
(Name or Title of Authorized Agent)
Assistant Director, Department of Public Health , OR
(Name or Title of Authorized Agent)
Division Manager, Emergency Services ,
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subawarded through the State of California.
Passed and approved this 22nd day of April , 2025
Certification
I, Garry Bredefeld , duly appointed and
(Name)
Vice-Chairman of the County of Fresno
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the Board of Supervisors of the County of Fresno on the
(Governing Body) (Name of Applicant)
22nd day of April 12025
Vice-Chairman
(Official Positioe_j
/O--
(Signature)
(Date)
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution(GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required . Governing Body Resolution(GBR)
GBR-related . Meeting Minutes (associated with GBR)
Application . Addendum to the GBR
Documents
Authorized The Governing Body Resolution allows for the appointment of individuals
Agent(s) or positions. For each person or position appointed by the governing
body,you must submit the following information,with the resolution,
to Cal OES on the applicant's letterhead:
❑ Name ❑ Title
❑ Jurisdiction ❑ E-Mail Address
❑ Street Address (City ❑ Phone & Fax Numbers
&Zip Code)
Authorized . If the Governing Body Resolution identified Authorized Agents by
Agent Changes position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
• If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
Application/Agreement Between the County of Fresno and California
Governor's Office of Emergency Services (CAL OES)
Name: FY 2024 Cal OES Homeland Security Grant Program Application/
Agreement
Fund/Subclass: 0001/10000
Organization #: 56204607
Revenue Account #: 4380