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HomeMy WebLinkAboutHealth Management Associates Inc.-Strategic Planning Consultation Services_A-26-017.pdf COtj County of Fresno Hall of Records, Room 301 2281 Tulare Street Fresno,California 601 Board of Supervisors 93721-2198 O� 1$56 0 Telephone: (559)600-3529 FRV,t' Minute Order Toll Free: 1-800-742-1011 www.fresnocountyca.gov January 6, 2026 Present: 5- Chairman Garry Bredefeld, Vice Chairman Luis Chavez, Supervisor Nathan Magsig, Supervisor Buddy Mendes, and Supervisor Brian Pacheco Agenda No. 40. Public Health File ID: 25-1294 Re: Approve and authorize the Chairman to execute Amendment No.2 to Agreement No. 24-337 with Health Management Associates, Inc.to provide additional consultation and assistance to the Department of Public Health with completing development of the 10-year Strategic Plan,with no change to the term of June 18, 2024, through December 31, 2026, and increasing the maximum by $14,000 to a total of$331,843 APPROVED AS RECOMMENDED Ayes: 5- Bredefeld, Chavez, Magsig, Mendes, and Pacheco Agreement No. 26-017 County of Fresno Page 43 co Board Agenda Item 40 O 1856 O FRE`'� DATE: January 6, 2026 TO: Board of Supervisors SUBMITTED BY: Joe Prado, Director, Department of Public Health SUBJECT: Amendment No. 2 to Agreement with Health Management Associates, Inc. RECOMMENDED ACTION(S): Approve and authorize the Chairman to execute Amendment No. 2 to Agreement No. 24-337 with Health Management Associates, Inc. to provide additional consultation and assistance to the Department of Public Health with completing development of the 10-year Strategic Plan, with no change to the term of June 18, 2024, through December 31, 2026, and increasing the maximum by $14,000 to a total of$331,843. There is no additional Net County Cost associated with the recommended action. Approval of the recommended action will increase the maximum compensation of the agreement with Health Management Associates, Inc. (HMA) by$14,000 to a total of$331,843. HMA would provide the Department of Public Health (Department)with additional consultation and training to complete development and implementation of the Strategic Plan. This item is countywide. ALTERNATIVE ACTION(S): Should your Board not approve the recommended action, the Department will not be able to obtain additional consultation services from HMA to operationalize and enhance implementation of the Strategic Plan within each of the Department's divisions. FISCAL IMPACT: There is no increase in Net County Cost associated with the recommended action. Upon execution of the recommended amendment, the maximum compensation for the agreement will increase by$14,000 to a total of$331,843. The additional consultation services to assist the Department with the Strategic Plan will be funded by a State grant: Future of Public Health. Sufficient appropriations and estimated revenues are included in the Department's Org 5620 FY 2025-26 Adopted Budget and will be included in subsequent budget requests. DISCUSSION: On June 18, 2024, the Board approved an agreement with HMA for consultation services in developing the Department's new 10-year Strategic Plan with a focus on providing essential services in the most cost-effective manner possible. HMA worked with the Department to confirm goals and initiatives, complete stakeholder engagement, develop a departmental framework, evaluate revenue sources, and create an official document of the Plan. On March 11, 2025, the Board approved Amendment I to Agreement 24-337 with HMA to increase the County of Fresno page 1 File Number.25-1294 File Number:25-1294 maximum compensation and add to the scope of services provided by HMA. The additional consultation services provided assistance with navigating a complex California Department of Health Care Services (DHCS) application for the Department's inclusion to the DHCS's VRRP and development of the Strategic Plan. Participation in the VRRP will allow the County to transfer funds to the DHCS to be used as the non-federal share in claiming Federal Financial Participation dollars for Medicaid covered services. The eligible funds will be used by DHCS to draw down federal funds, which can then be disbursed to the Managed Care Plans and participating counties as additional funding. Approval of the recommended amendment No. 2 will increase the maximum compensation upon execution and add to the scope of services provided by HMA. The additional consultation services will assist each of the Department's divisions with development of an operational implementation plan that aligns with the 10-year Strategic Plan. HMA will meet with each of the divisions and provide leadership coaching and support to enhance implementation of the Strategic Plan. REFERENCE MATERIAL: BAI #41, March 11, 2025 BAI #74, June 18, 2024 ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk-Amendment No. 2 to Agreement with HMA CAO ANALYST: Ron Alexander County of Fresno Page 2 File Number.25-1294 I Docusign Envelope ID:C75775D9-556E-4807-8748-3DE4646F8310 Agreement No. 26-017 1 AMENDMENT NO. 2 TO SERVICE AGREEMENT 2 This Amendment No. 2 to Service Agreement ("Amendment No. 2") is dated 3 January 6, 2026 and is between Health Management Associates, Inc., a Michigan 4 corporation ("Contractor"), and the County of Fresno, a political subdivision of the State of 5 California ("County"). 6 Recitals 7 A. On June 18, 2024, the County and the Contractor entered into Service Agreement, 8 which is County agreement number 24-337 ("Agreement"), for strategic planning consultation 9 services. 10 B. On March 11, 2025, the County and the Contractor entered into Amendment I to extend 11 the term from June 18, 2026 through December 31, 2026 and increase the maximum 12 compensation to a total of Three Hundred Seventeen Thousand Eight Hundred Forty-Three 13 Dollars ($317,843) for assistance with implementing and managing the County's inclusion into 14 the California Department of Health Care Services' Voluntary Rate Range Program. 15 C. The County and Contractor have determined additional resources and further training 16 are needed in developing each division's Strategic Plan. 17 D. The County and the Contractor now desire to amend the Agreement to increase funding 18 to complete the additional consultation services for the Strategic Plan. 19 The parties therefore agree as follows: 20 1. All references in the Agreement to "Revised Exhibit A" shall be changed to read 21 "Revised Exhibit Al," where appropriate, attached hereto and incorporated herein by reference. 22 2. All references in the Agreement to "Revised Exhibit B" shall be changed to read 23 "Revised Exhibit B1," where appropriate, attached hereto and incorporated herein by reference. 24 3. Section 3.2 of the Agreement, "Maximum Compensation," located at Page 2 is deleted in 25 its entirety and replaced with the following: 26 "3.2 Maximum Compensation. The maximum compensation payable to the 27 Contractor under this Agreement is One Hundred Ninety-Eight Thousand Five 28 Hundred Ninety-Four Dollars ($198,594) for the period June 18, 2024 through 1 I Docusign Envelope ID:C75775D9-556E-4807-8748-3DE4646F8310 1 June 17, 2025, One Hundred Fifteen Thousand One Hundred Eleven Dollars 2 ($115,111) for the period June 18, 2025 through June 17, 2026, and Eighteen 3 Thousand One Hundred Thirty-Eight Dollars ($18,138) for the period June 18, 4 2026 through December 31, 2026. The total maximum compensation payable for 5 the entire term of this Agreement shall not exceed Three Hundred Thirty-One 6 Thousand Eight Hundred Forty-Three Dollars ($331,843). The Contractor 7 acknowledges that the County is a local government entity and does so with 8 notice that the County's powers are limited by the California Constitution and by 9 State law, and with notice that the Contractor may receive compensation under 10 this Agreement only for services performed according to the terms of this 11 Agreement and while this Agreement is in effect, and subject to the maximum 12 amount payable under this section. The Contractor further acknowledges that 13 County employees have no authority to pay the Contractor except as expressly 14 provided in this Agreement." 15 4. When both parties have signed this Amendment No. 2, the Agreement and this 16 Amendment No. 2 together constitute the Agreement. 17 5. The Contractor represents and warrants to the County that: 18 a. The Contractor is duly authorized and empowered to sign and perform its obligations 19 under this Amendment. 20 b. The individual signing this Amendment on behalf of the Contractor is duly authorized 21 to do so and his or her signature on this Amendment legally binds the Contractor to 22 the terms of this Amendment. 23 6. This Amendment may be signed in counterparts, each of which is an original, and all of 24 which together constitute this Amendment. 25 7. The Agreement as amended by this Amendment No. 2 is ratified and continued. All 26 provisions of the Agreement and not amended by this Amendment No. 2 remain in full force and 27 effect. 28 [SIGNATURE PAGE FOLLOWS] 2 ii Docusign Envelope ID:C75775D9-556E-4807-8748-3DE4646F8310 1 The parties are signing this Amendment No. 2 on the date stated in the introductory 2 clause. 3 HEALTH MANAGEMENT ASSOCIATES, COUNTY OF FRESNO 4 INC. 0 6 F "I Garry Brreeddlefeld, Chairman of the Board of Kelly-Johnson, Chief Administrative Officer Supervisors of the County of Fresno 7 2501 Woodlake Cir, Ste 100 Attest: 8 Okemos, Michigan 48864 Bernice E. Seidel Clerk of the Board of Supervisors 9 County of Fresno, State of California 10 By: 11 Deputy 12 For accounting use only: 13 Org No.: 56201508; 56201500 Account No.: 7295 14 Fund No.: 0001 Subclass No.: 10000 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3 I Docusign Envelope ID:C75775D9-556E-4807-8748-3DE4646F8310 Revised Exhibit Al 1 Scope of Services 2 Strategic Plan: 3 The Contractor will provide the County with consultation and support in the development of DPH's new 10-year strategic plan. DPH's strategic plan is expected to be 4 developed in approximately twelve (12) months. This estimated time frame will include 5 stakeholder engagement, discussions with the DPH, and final review. 6 The Contractor will work with DPH to confirm goals and initiatives, develop a departmental framework, review the strategic plan, and create an official document of the plan. This will 7 include: 8 • Development or revision of the DPH Core Purpose, Vision, Mission, and Values statements. 9 • Facilitation of discussions with DPH management, employees, and other County 10 departments to identify how DPH can be more impactful. 11 . Review of current DPH programs to categorize which direct services are managed by 12 DPH or subcontracted, including annual contract amounts. 13 • Facilitation of discussions with DPH management, employees, and other County departments to identify how DPH can be more aligned with equity, diversity and 14 inclusion priorities. 15 • Facilitation of stakeholder engagement activities to evaluate the community's perception on DPH's current service delivery, focus and future expectations. 16 Stakeholders should represent rural, metropolitan, and diverse communities within 17 Fresno County. 18 • Review of required public health mandates, mandate levels, and revenue sources. 19 • Identification of public health priority outcomes and actions after research and analysis is completed. 20 • Documentation of this information for current and future planning and budgetary 21 purposes. 22 . Final review and creation of an official document of the Strategic Plan. 23 The Contractor will provide a service plan that includes preliminary timelines for key 24 activities, implementation and deliverables. The Contractor will review the most recent information regarding the Fresno County Community Health Improvement Plan Healthy 25 Fresno County (healthyfresnocountydata.orc, and Community Health Needs Assessment "` ' to reference in developing DPH's strategic plan. The 26 Contractor will also consider DPH's plans to achieve its goal of accreditation through the National Public Health Accreditation Board within the next few years. 27 Upon completion of DPH's strategic plan, the Contractor will assist each of the seven 28 DPH divisions with developing their strategic plan that aligns with the department's strategic A-1 I Docusign Envelope ID:C75775D9-556E-4807-8748-3DE4646F8310 Revised Exhibit Al 1 plan. The Contractor will work with each division to confirm goals and initiatives, develop a division framework, review each strategic plan, and create an official document of each plan. 2 3 Voluntary Rate Range Program: The Contractor will provide the County with consultation and assistance with the 4 Voluntary Rate Range Program (VRRP). The Contractor will provide the following services 5 and any other tasks, as required. 6 • Research and investigate to determine the opportunity for the County's participation in the VRRP. 7 • Provide assistance and support to DPH with participation in the VRRP with CalViva, 8 Anthem, and Kaiser. This work will include the following: 9 o Provide initial information and education to DPH regarding participation in the VRRP process; this may take the form of conference calls and the provision of 10 written materials. As necessary, the Contractor will work with executive 11 managers, elected officials, attorneys, and others throughout the VRRP process. 12 o Assist DPH to identify and submit its costs for the provision of plan services to 13 plan member patients during the reporting year to which the VRRP pertains. This involves understanding the California Department of Health Care Services 14 (DHCS) requirements for calculating unreimbursed costs, etc. 15 o Provide financial calculations to DPH regarding the dollar amounts involved in their VRRP at each step of the process. 16 o Communicate with DHCS and/or Partnership Health Plan of California 17 regarding any issue related to the VRRP including but not limited to the VRRP 18 timelines, document language, etc. 19 o Provide DPH with drafts for their approval of any VRRP documents required by DHCS, including the Health Plan-Provider Agreement and the 20 Intergovernmental Agreement with DHCS. These drafts will be based on the latest document templates provided by DHCS, modified to include information 21 specific to the County Partnership Health Plan of California. 22 o Provide instruction and support to DPH regarding the timely execution and 23 transmittal of the final signed documents to DHCS. o Assist DPH with any issues regarding the wiring of funds to DHCS and the 24 payment of the VRRP-funded proceeds by the plan. 25 Perform other activities as required to support the efficient and prompt implementation 26 of the VRRP. 27 The Contractor's Associate Principal will serve as the project manager and will ensure timely completion of deliverables, coordinate team activities, and provide consistent 28 communication with the County. The Contractor's Managing Principal will also be assigned to this project. Additional HMA staff will provide services for the project as appropriate. 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O M 'O > LLN 0 ' O N XO d N > m� -� Y 0' U 0-j NnU :E 10 >= 6 CN> UU 6rN CR > _ W K p n v U c m U 0 I Docusign Envelope ID:C75775D9-556E-4807-8748-3DE4646F8310 Revised Exhibit B1 1 Compensation 2 The Contractor will be compensated for performance of its services under this 3 Agreement as provided in this Revised Exhibit B1. The Contractor is not entitled to any 4 compensation except as expressly provided in this Revised Exhibit 131. 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