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Home My WebLink AboutP-25-579 CBM Rental.pdf V Covy CONTRACT NO. P-25-579 '4 California Business Machines (CBM) November 14, 2025 J �� FRCS RENTAL PHOTOCOPIER AGREEMENT Agreement Number: P-25-579 November 14, 2025 Agreement No. A-24-048 between the County of Fresno (County) and California Business Machines (CBM) provides for the purchase of photocopy machines. The County, on an as-needed approval basis, may require rental photocopy machines.All terms, conditions, requirements, etc. of Agreement A-24-048 shall apply to the rental approved herein. Special Conditions: 1. The photocopiers and rental rates shall be as stated on the California Business Machine Rental Agreement, attached. There shall be no other charges unless authorized by Fresno County Purchasing. Such authorization must be in writing. Term of rental shall begin October 8, 2025 and be in effect 12 months. 2. Monthly Base Fee and Cost Per Copy charge to be invoiced monthly. Both items to appear on one invoice from California Business Machines. 3. Invoices are to be emailed to fresnoCAO(a-)fresnocountyca.gov as well as aberberian@fresnocountyca.gov. https:Hfresnocounty.sharepoint.com/sites/isd/purchasing/Public/Contracts & Extracts/2025 Contracts/P-25-579 California Business Machines/Contract/P-25-579 Rental Coversheet.doc Office Technology, Made Easy. Cal!W, rnia Fresno (CBM HQ) I Roseville (CBM Inc. HQ) Business Machines Fairfield I Reno I Rohnert Park I San Jose Visalia A WifZ0t TECHNOLOGY GROUP Company Rental Agreement AddressCustomer County of Fresno, County Administrative Office 333 W. Pontiac Way Code Enforcement, Shurecha Xiong, 600-4209 Clovis, Ca 93612 Bill to email shxiong@fresnocountyca.gov Meter Read Contact Information CONTACT NAME PHONE Amanda Berberian, Program Mgr 600-4550 CONTACT E-MAIL FAX aberberian@fresnocountyca.gov MODEL SERIAL NUMBER STARTING METER READING Kyocera TA 5053ci RENTAL PERIOD MONTHLY RENTAL CHARGE COVERED COPIES OVERAGE RATE $200/Month + tax B&W- 0 B&W- $0.01 Color- 0 Color- $0.06 One-time Delivery & Pick-up Fee $200.00 • After first 90 Days, County can cancel rental at any time with written notice. • Cost Per Page Maintenance Rates are fixed for up to 36 months. • Rental includes all service and supplies excluding paper and staples. • This is based on an 8am to 5pm working day, Monday to Friday work week. Please sign the original; note the meter reading and date; keep the original for your files; and send a signed copy back to Cali o nl Busira s Machines. Signed: -- eQ4Date: (California Business achine Digitally signed by Riley Blackburn Signed: Riley Blackburn Date:2025.11.14 11:42:02-08'00' Date: 11/14/25 (Customer) Important: The terms and conditions set forth on the reverse side of this form are an integral part of this agreement.Your signature will indicate your acceptance of these terms and conditions. Page 1 of 2 TERMS AND CONDITIONS GENERAL SCOPE OF COVERAGE This program covers all parts,supplies(including toner and developer),end user training,print/scan support and labor necessary to make images. Does not include staples, and paper. Exchange of parts will be done as necessary to ensure optimum performance.CBM Inc.,at its sole discretion, may choose to use reconditioned, remanufactured, or used parts,which meet manufacturer's specification, in maintaining the equipment. Any factory recommended modifications supplied to CBM Inc.at no charge will be installed free of charge to the customer. This program provides for repairs only in CBM Inc. service area and is not transferable.On networked equipment,the CBM Inc. installed components and labor directly related to the connected device(hardware)are also covered(Excludes IT support). Network and power connections are the responsibility of the customer. Damage to the equipment or its parts arising out of misuse, abuse, negligence,or service performed by personnel other than CBM Inc.employees are not covered and will void this program. Damage from water, heat,smoke, fire,theft,or"acts of God"are also not covered. CBM Inc. is not liable for damage incurred due to improper electrical supply to the equipment and for equipment that is not set up on a dedicated circuit. SERVICE CALLS Laborwill be provided at no charge during normal CBM Inc.Technology Group(CBM Inc.)business hours(8:OOam-5:OOpm Monday through Friday) at the installation address on this program. 2-Hour response for IN-Operable Equipment calls, 4-Hour response for Operational Equipment calls(Regular Bus Hours). Service requests after normal hours, on weekends and holidays,when available,will be charged at overtime rates in effect at the time of request. SUPPLIES Pricing is based on maximum page coverage of 20%for color toner and 6%for black toner. Customers exceeding these percentages may be subject to a price adjustment.Covers compatible/generic brand supplies on MPS/A4 Agreements.OEM supplies are available for MPS/A4 agreement for an additional fee and will be noted in the special instructions field of the agreement. MPS/A4 Agreements leveraging specific Manufacturer's programs or special bid pricing may be subject to quantity limitations or timeframe restrictions throughout the Agreement term and may be subject to programmatic changes or price announcements by the Manufacturer. In such an event, CBM Inc.will provide 30 days advanced notice supported by the Manufacturer's announcement.A$5 flat rate per month/device will be charged for freight of supply shipping on maintenance agreement.All current devices covered under a maintenance agreement will be updated to reflect the same terms for freight. Unused supplies are the property of CBM Inc.Technology Group, Inc. TERM This program shall become effective upon delivery of equipment by CBM Inc. and shall continue for the term of the rental.Automatic month-to-month renewal at end of rental term, in addition pricing may be adjusted no more than 15%at time of annually. CHARGES The initial monthly charge for this program shall be the amount set forth on the front side hereof. Customer agrees to pay the total of all charges during the initial term and any extended term upon receipt of the CBM Inc. invoice for such charges. Customer understands that alterations,attachments,or specification changes may require an adjustment in program charges and agrees to pay such charges promptly when due. Pricing is subject to change at the end of each program period. Customer is responsible for all applicable sales and use taxes and these will be collected and paid by CBM Inc.. Payments are non-refundable. Payments are non-transferable except at the discretion of CBM Inc.. NO WARRANTY Other than the obligations set forth herein, CBM Inc. disclaims all warranties, expressed or implied, including any implied warranties or merchantability, fitness for use or fitness for a particular purpose. CBM Inc. shall not be responsible for direct, incidental,or consequential damages,including but not limited to,damages arising out of the use or performance of the equipment or the loss of the use of the equipment. Customer represents that the equipment covered herein is being used primarily for business purposes. In no event shall CBM Inc. be liable to the customer for damages of more than the amount paid by the customer under this agreement. MISCELLANEOUS This program shall be governed by and construed to the laws of the state of California and is applicable to programs wholly negotiated, executed, and performed in this state. It constitutes the entire agreement between the parties and may not be modified except in writing and signed by duly authorized officers of CBM Inc.and the customer. METER READINGS This program is based upon CBM Inc.obtaining accurate monthly meter readings.We prefer to do so via an applet installed on your network since it allows us to be as competitive as possible with our rates. It is the responsibility of the customer to make sure this applet remains on the network so that we get timely meter readings.You can also enter meters on the CBM Inc.web page,e-mail,call,or fax them in. Devices unable collect meters using automated sources listed will require a$10 per month/device fee to be charged on maintenance agreement. If we do not receive a meter reading for the overage billing cycle,we reserve the right to estimate based on past usage. Note: 11 x 17 images are equal to two 8.5 x 11 size images.CBM Inc.equipment will count 11 x 17 images as two images BREACH OR DEFAULT If customer does not pay all charges relating to this program: (1)CBM Inc.may(A)remove the equipment(B)cancel program and(2)in the event any amount owed hereunder is collected by or through an attorney at law,the customer agrees to pay all costs of collection, including attorney's fees and costs shall be due in addition to the outstanding balance. Unpaid charges will accrue interest at the rate of 1.5%per month on the unpaid balance.As this program provides all parts and supplies,this program will terminate and remove the equipment immediately if other than CBM Inc.-provided parts and/or service is used. Removal of the attached power conditioner by anyone other than CBM Inc. personnel will void this program. If the customer uses other than CBM Inc. supplies, and if such supplies are defective and necessitates a service call,the call will be billed at the then current published hourly rates. Units operating on A/C power that is not at manufacturer specifications(pigtails, ground plug removed,etc.)will immediately void this program. Page 2 of 2