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PBC SolutionOne Inc. dba CCS Facility Services_Janitorial Services_A-25-569.pdf
COtj County of Fresno Hall of Records, Room 301 2281 Tulare Street Fresno,California 601 Board of Supervisors 93721-2198 O� 1$56 O Telephone: (559)600-3529 FRV,t' Minute Order Toll Free: 1-800-742-1011 www.fresnocountyca.gov November 4, 2025 Present: 5- Vice Chairman Garry Bredefeld, Supervisor Luis Chavez, Supervisor Nathan Magsig, Chairman Buddy Mendes, and Supervisor Brian Pacheco Agenda No. 39. Public Health File ID: 25-0998 Re: Approve and authorize the Chairman to execute an Agreement with PBC SolutionOne, Inc. DBA CCS Facility Services to provide janitorial services at the Brix-Mercer Complex and Fresno County Animal Shelter,which is occupied by the Department of Public Health, effective January 1, 2026, not to exceed five consecutive years,which includes a three-year base contract and two optional one-year extensions,total not to exceed $928,774(4/5 vote) APPROVED AS RECOMMENDED Ayes: 5- Bredefeld, Chavez, Magsig, Mendes, and Pacheco Agreement No. 25-569 County of Fresno Page 40 co Board Agenda Item 39 O 1856 O FRE`'� DATE: November 4, 2025 TO: Board of Supervisors SUBMITTED BY: Joe Prado, Interim Director, Department of Public Health SUBJECT: Approval of Janitorial Services Agreement with CCS Facility Services RECOMMENDED ACTION(S): Approve and authorize the Chairman to execute an Agreement with PBC SolutionOne, Inc. DBA CCS Facility Services to provide janitorial services at the Brix-Mercer Complex and Fresno County Animal Shelter, which is occupied by the Department of Public Health, effective January 1, 2026, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $928,774 (4/5 vote). There is no increase in Net County Cost associated with the recommended action. The recommended action will allow PBC SolutionsOne, Inc. dba CCS Facilities Services (CCS)to provide janitorial services at the Brix-Mercer Complex and Fresno County Animal Services building. While the Brix-Mercer Complex is located within District 3, and the Animal Services building is located within District 1, the services provided at those locations are countywide. ALTERNATIVE ACTION(S): There is no viable alternative action. Should your Board not approve the recommended agreement, the Brix-Mercer Complex and Fresno County Animal Shelter will not receive regular routine janitorial services since the most recent agreement for services by the vendor expires on December 31, 2025. The Department would then be without janitorial services for the Brix-Mercer Complex and the Fresno County Animal Services building. Alternatively, your Board could reject the Agreement and direct the County to select another vendor or require the Department to utilize General Services Department staff at a considerable cost to the Department. FISCAL IMPACT: There is no increase in Net County Cost associated with the recommended action. The total maximum compensation for the agreement($928,774)will be offset with Health Realignment($704,830)and Net County Cost($223,944)for Animal Control. Included in the annual cost is a $5,000 special services allowance for unexpected janitorial requests that are encountered and not a part of routine services. Sufficient appropriations and estimated revenues are included in the Department of Public Health Org 5620 FY 2025-26 Adopted Budget and will be included in subsequent budget requests. DISCUSSION: On April 25, 2025, a Request for Quotation (RFQ) No. 25-092 was issued for janitorial services for the Brix-Mercer Complex located at 1221 Fulton Street, which has a total square footage of approximately 141,000, and the Fresno County Animal Shelter, located at 1510 W. Dan Ronquillo Drive, which has a total County of Fresno Page 1 File Number.25-0998 File Number:25-0998 square footage of 21,000 square feet. A mandatory walk through the Brix-Mercer Complex and the Fresno County Animal Shelter was performed on May 6, 2025, with prospective bidders. The bid was closed on May 23, 2025. The RFQ was unique in making a request for two different quotations. The first quotation was for full daily service in all areas and floors of both buildings. The second quotation was for daily service in public areas only, and three-time weekly service in staff areas. These two options were asked to allow the Department with maximum flexibility of service based on current and future Departmental fiscal health. Eight bids were received, and all vendors demonstrated the ability to fulfill the requirements presented in the RFQ. The bids were reviewed by County Purchasing and the Department Facilities Analyst. It was determined that the Department could receive sufficient service from the lowest bidder, CCS Facility Services, at an annual cost of$170,230 for both facilities under full service janitorial and $143,494 for partial service. A list of bidders and their respective bid amounts is shown below: Bidder Quotation One Quotation Two CCS Facility Services $ 170,230 $ 143,494 Building Maintenance Services $ 187,992 $ 157,800 Premier Property Management $ 356,192 $ 204,768 Kleen Tech $ 373,205 $ 315,986 US Metro Group Inc. $ 417,384 $ 353,903 Environmental Control Central $ 426,294 $ 378,952 Rush Co. Inc. $ 441,200 $ 296,130 Looj Ceeb LLC DBA Tempus $3,807,800 $2,513,800 If approved by your Board, the recommended agreement will be effective January 1, 2026, through December 31, 2028, with the option to be extended by the County for two additional successive twelve-month periods, contingent upon the evaluation of CCS Facility Services' performance of its services during the then current period. The recommended agreement may be terminated by either party upon giving 60 days advance written notice. The County's Human Resources Department concurs with the recommendation. Bargaining Unit 12 was noticed, and the County completed the Meet and Confer process on November 22, 2024. REFERENCE MATERIAL: BAI #54, June 10, 2025 BAI #32, October 11, 2022 BAI #71, December 15, 2020 BAI #49, May 26, 2020 BAI #50, June 18, 2019 BAI #60, July 10, 2018 BAI #35, May 6, 2014 ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk-Agreement with CCS Facility Services CAO ANALYST: Ron Alexander County of Fresno Page 2 File Number.25-0998 Agreement No. 25-569 1 SERVICE AGREEMENT 2 This Service Agreement ("Agreement") is dated this November 4, 2025 , and is between the 3 COUNTY OF FRESNO, a Political Subdivision of the State of California (hereinafter"County"), and 4 PBC SolutionOne, Inc. dba CCS Facility Services, a Colorado Corporation, whose address is 2695 5 North Fowler Avenue Suite 110A, Fresno, California, 93727 (hereinafter"Contractor"). 6 Recitals 7 WHEREAS, County's Department of Public Health (DPH) has a need for routine and recurring 8 janitorial services at County's DPH Brix/Mercer Complex, located at 1221 Fulton Street, Fresno, 9 California, 93721, hereinafter referred to as the Brix/Mercer Complex, and County and Contractor now 10 desire to include janitorial services at the Fresno County Animal Services, located at 1510 W. Dan 11 Ronquillo Drive, Fresno, California 93706, hereinafter referred to as Animal Shelter; and 12 WHEREAS, the County placed Request for Quotation (RFQ) 25-092 on April 25, 2025 and 13 received eight (8) bids by the close of RFQ 25-092 on May 23, 2025; and 14 WHEREAS, Contractor is qualified and willing to perform said services. 15 The parties therefore agree as follows: 16 Article 1 17 Contractor's Services 18 1.1. Scope of Services. The Contractor shall provide routine and recurring janitorial services 19 (Services) in accordance with Exhibit A (Specifications), Exhibit B (Schedule of Janitorial Services), 20 Exhibit C (Infection Control Cleaning Chart), Exhibit D (Carpet Cleaning Schedule), Exhibit E 21 (Compensation), and Exhibit F (Transaction Disclosure Form) at the Brix/Mercer Complex and Animal 22 Shelter, all of which are attached hereto and by this reference incorporated herein. 23 1.2. Representation. The Contractor represents that it is qualified, ready, willing, and able to 24 perform all of the services provided in this Agreement. 25 1.3. Compliance with Laws. The Contractor shall, at its own cost, comply with all applicable 26 federal, state, and local laws and regulations in the performance of its obligations under this 27 Agreement, including but not limited to workers compensation, labor, and confidentiality laws and 28 regulations. 1 - COUNTY OF FRESNO Fresno, CA 1 1.4. Specific Responsibilities. In addition to the above, Contractor shall perform the Services in 2 accordance with high standards of cleanliness, appearance, and safety, as acceptable to County's 3 DPH Director or designee, and to that end, Contractor shall: 4 A. Provide sufficient janitorial staff to complete Services within the guidelines set forth in 5 this Agreement. 6 B. Provide consistent monitoring and oversight of Services set forth in this Agreement. 7 C. Furnish all management, supervision, training and all personnel required to accomplish 8 said Services. Contractor shall furnish the names of its staff who will be assigned to perform Services 9 within the Brix/Mercer Complex and Animal Shelter to the County's DPH Director or designee 10 immediately upon any hire, transfer, or assignment. 11 D. County's DPH shall have the right to require the replacement of any of Contractor's 12 employees working on the premises of the Brix/Mercer Complex and Animal Shelter, whose continued 13 presence on said premises, in the opinion of County's DPH Director or designee, is not in the best 14 interest of County's patients, clientele or staff. 15 E. Provide and designate an English-speaking site supervisor to act as communicator and 16 coordinator between County and Contractor's janitorial staff. Contractor's site supervisor shall always 17 be on the premises at the Brix/Mercer Complex and Animal Shelter while Contractor's janitorial staff is 18 present. 19 F. Furnish data and any information as requested by County's DPH Director or designee, 20 for the purpose of monitoring this Agreement. 21 G. Assure that keys issued to Contractor are safeguarded from loss, theft, or damage, and 22 secured in accordance with the instructions of County's DPH Director or designee. Contractor shall 23 assign one supervisor to maintain control and responsibility of said keys. Violation of the above 24 provision may result in Contractor being noncompliant for purposes of future County bids and may be 25 grounds for the termination of this Agreement at the option of County. 26 27 28 2 - COUNTY OF FRESNO Fresno, CA 1 H. Pay for the following: 2 1. Salaries paid to Contractor's staff and employees providing Services within the 3 Brix/Mercer Complex and Animal Shelter, including associated payroll taxes, withholdings, insurance 4 and fringe benefits. 5 2. The cost of all janitorial supplies is necessary to carry out Services, except for those 6 items listed in Section 2.B herein. 7 3. All chemicals, cleaners, disinfectants, etc. (and their substitutes) are to be approved by 8 County's DPH Director or designee. 9 4. The cost of providing and maintaining janitorial equipment and back-up equipment 10 necessary to provide Services when scheduled (e.g. vacuums, wet dry pickups, floor buffers, 11 automatic scrubbing and buffing machines, maids' carts and buckets). 12 5. The cost of providing forms for quality control and cost control. 13 6. Office equipment (if required), and other stationery and postage costs incurred in the 14 implementation of this Agreement. 15 7. The cost of travel, training and any other visits to the Brix/Mercer Complex and Animal 16 Shelter, including transportation and room and board of Contractor's staff. 17 8. The cost of training material such as films, slides, literature and training manuals. 18 9. County maintains the right to attend and monitor training classes given to Contractor's 19 staff. 20 I. Complete a walk-through of the Brix/Mercer Complex and Animal Shelter with County's 21 DPH Coordinator and assign County Maintenance Janitor one time per month for quality control 22 purposes. County's DPH Coordinator may adjust this walk-through based on Contractor performance 23 with written notice to Contractor indicating the change in frequency. 24 J. Check and maintain County's Janitorial Communication Log Book daily, making written 25 notations regarding what actions were taken to remedy and alleviate complaints. 26 K. Furnish County with current Safety Data Sheets (SDS) on all hazardous substances, 27 including but not limited to cleaning compounds and disinfectants utilized in the Brix/Mercer Complex 28 and Animal Shelter. Contractor shall also maintain and make readily accessible in the Brix/Mercer - 3 - COUNTY OF FRESNO Fresno, CA 1 Complex and Animal Shelter an SDS for all hazardous substances in accordance with Title 8 of the 2 California Code of Regulations Section 5194. 3 L. Coordinate and schedule the work with County's DPH Director or designee, so that any 4 interruption to County's normal business operations is kept to a minimum. 5 Article 2 6 County's Responsibilities 7 2.1 The County shall designate an individual to coordinate with Contractor and provide the 8 appropriate contact information of such designee to Contractor. 9 2.2 Be responsible for the cost of the following: 10 A. Plastic liners for trash baskets and plastic bags for trash removal from the Brix/Mercer 11 Complex and Animal Shelter. 12 B. Toilet paper, paper towels and hand soap are necessary to keep all bathrooms and 13 toilets in all areas of the Brix/Mercer Complex and Animal Shelter always stocked. 14 C. Toilet seat covers. 15 D. Pest Control services. 16 E. Cleaning of all outside windows (except as noted in Revised Exhibit B). 17 F. All electric power. 18 G. Walk-off mats. 19 Article 3 20 Compensation, Invoices, and Payments 21 3.1. Compensation. The County agrees to pay, and the Contractor agrees to receive, 22 compensation for the performance of its services under this Agreement as described in Exhibit E to 23 this Agreement, titled "Compensation." Specifically, County agrees to pay CONTRACTOR and 24 CONTRACTOR agrees to receive compensation as outlined in Quotation Schedule I for actual 25 Services performed pursuant to the term and conditions of this Agreement at the rate of Ten Thousand 26 Six Hundred Seventy and 76/100 Dollars ($10,670.76) per month (or proration thereof)for the 27 Brix/Mercer Complex, the rate of Three Thousand Five Hundred Fifteen and 07/100 Dollars 28 - 4 - COUNTY OF FRESNO Fresno, CA 1 ($3,515.07) per month (or proration thereof) for the Animal Shelter. County agrees to pay contractor a 2 three percent (3%) annual increase after year 1 as reflected in Exhibit E. 3 COUNTY reserves the right to exercise Quotation Schedule II and CONTRATOR agree to extend 4 this right to receive compensation for actual Services performed pursuant to the term and conditions of 5 this Agreement at the rate of Eight Thousand Nine Hundred Seventy and No/Dollars ($8,970.00) per 6 month (or proration thereof) for the Brix/Mercer Complex, the rate of Two Thousand Nine Hundred 7 Eighty-Seven and 81/100 Dollars ($2,987.81) per month (or proration thereof) for the Animal Shelter. 8 COUNTY will provide written notice no less than thirty (30) days to CONTRACTOR of right to exercise 9 Quotation Schedule II. 10 Cost for special cleaning services (e.g. waxing, extra window washing, blind washing) not identified 11 in Exhibits A, B, C, and D, but requested and authorized by COUNTY's DPH Director or designee, 12 shall be paid by COUNTY to CONTRACTOR at the rate of Thirty-Five and No/Dollars ($35.00) per 13 hour. 14 3.2. Maximum Compensation. The maximum compensation payable to the Contractor under this 15 Agreement is Nine Hundred Twenty-Eight Thousand Seven Hundred Seventy-Three and 98/100 16 Dollars ($928,773.98) over the term of this Agreement. In no event shall special cleaning services 17 performed under this Agreement be in excess of Five Thousand and No/Dollars ($5,000.00) for each 18 twelve (12) month period of this Agreement. The Contractor acknowledges that the County is a local 19 government entity, and does so with notice that the County's powers are limited by the California 20 Constitution and by State law, and with notice that the Contractor may receive compensation under 21 this Agreement only for services performed according to the terms of this Agreement and while this 22 Agreement is in effect, and subject to the maximum amount payable under this section. The 23 Contractor further acknowledges that County employees have no authority to pay the Contractor 24 except as expressly provided in this Agreement. 25 3.3. Invoices. The Contractor shall submit monthly invoices to dphboap@fresnocountyca.gov. 26 Said invoice shall include routine and recurring janitorial services as well as special cleaning 27 expenses, if applicable, by line items, specifying said special services performed, amount of time 28 invoiced for special service, and the cost of such special cleaning service. The Contractor shall submit - 5 - COUNTY OF FRESNO Fresno, CA 1 each invoice within 60 days after the month in which the Contractor performs services and in any case 2 within 60 days after the end of the term or termination of this Agreement. 3 3.4. Payment. The County shall pay each correctly completed and timely submitted invoice within 4 45 days after receipt. The County shall remit any payment to the Contractor's address specified in the 5 invoice. If Contractor should fail to comply with any provision of this Agreement, County shall be 6 relieved of its obligation for further compensation. 7 3.5. Incidental Expenses. The Contractor is solely responsible for all of its costs and expenses 8 that are not specified as payable by the County under this Agreement. It is understood that all 9 expenses incidental to Contractor's performance of services under this Agreement shall be borne by 10 Contractor. 11 Article 4 12 Term of Agreement 13 4.1. Term. The term of this Agreement shall be for a period of three (3) years, commencing on 14 January 1, 2026 through and including December 31, 2028. 15 4.2. Extension. This Agreement may be extended for two (2) additional consecutive twelve (12) 16 month periods upon County's DPH Director, or his or her designee, providing Contractor written notice 17 of each extension one hundred and twenty (120) days prior to the first day of the next twelve (12) 18 month extension period. The County's DPH Director, or his or her designee is authorized to execute 19 such written notice of extension on behalf of County based on Contractor's satisfactory performance. 20 The extension of this Agreement by the County is not a waiver or compromise of any default or breach 21 of this Agreement by the Contractor existing at the time of the extension whether or not known to the 22 County. 23 Article 5 24 Notices 25 5.1. Contact Information. The persons and their addresses having authority to give and receive 26 notices provided for or permitted under this Agreement include the following: 27 For the County: Director, Department of Public Health County of Fresno P.O. Box 11867 Fresno, 28 CA 93775 DPHContracts@fresnocountyca.gov 6 - COUNTY OF FRESNO Fresno, CA 1 For the Contractor: Jaime Jacobo, General Manager CCS Facility Services 2695 North Fowler 2 Avenue Suite 110A Fresno, CA 93727 3 5.2. Change of Contact Information. Either party may change the information in section 5.1 by 4 giving notice as provided in section 5.3. 5 5.3. Method of Delivery. Each notice between the County and the Contractor provided for or 6 permitted under this Agreement must be in writing, state that it is a notice provided under this 7 Agreement, and be delivered either by personal service, by first-class United States mail, by an 8 overnight commercial courier service, by telephonic facsimile transmission, or by Portable Document 9 Format (PDF) document attached to an email. 10 A. A notice delivered by personal service is effective upon service to the recipient. 11 B. A notice delivered by first-class United States mail is effective three County business 12 days after deposit in the United States mail, postage prepaid, addressed to the recipient. 13 C. A notice delivered by an overnight commercial courier service is effective one County 14 business day after deposit with the overnight commercial courier service, delivery fees prepaid, with 15 delivery instructions given for next day delivery, addressed to the recipient. 16 D. A notice delivered by telephonic facsimile transmission or by PDF document attached to 17 an email is effective when transmission to the recipient is completed (but, if such transmission is 18 completed outside of County business hours, then such delivery is deemed to be effective at the next 19 beginning of a County business day), provided that the sender maintains a machine record of the 20 completed transmission. 21 5.4. Claims Presentation. For all claims arising from or related to this Agreement, nothing in this 22 Agreement establishes, waives, or modifies any claims presentation requirements or procedures 23 provided by law, including the Government Claims Act (Division 3.6 of Title 1 of the Government Code, 24 beginning with section 810). 25 26 27 28 7 - COUNTY OF FRESNO Fresno, CA 1 Article 6 2 Termination and Suspension 3 6.1. Termination for Non-Allocation of Funds. The terms of this Agreement are contingent on 4 the approval of funds by the appropriating government agency. If sufficient funds are not allocated, 5 then the County, upon at least 30 days' advance written notice to the Contractor, may: 6 A. Modify the services provided by the Contractor under this Agreement; or 7 B. Terminate this Agreement. 8 6.2. Termination for Breach. 9 A. Upon determining that a breach (as defined in paragraph (C) below) has occurred, the 10 County may give written notice of the breach to the Contractor. The written notice may suspend 11 performance under this Agreement and must provide at least 30 days for the Contractor to cure the 12 breach. 13 B. If the Contractor fails to cure the breach to the County's satisfaction within the time 14 stated in the written notice, the County may terminate this Agreement immediately. 15 C. For purposes of this section, a breach occurs when, in the determination of the County, 16 the Contractor has: 17 1. Obtained or used funds illegally or improperly; 18 2. Failed to comply with any part of this Agreement; 19 3. Submitted a substantially incorrect or incomplete report to the County; or 20 4. Improperly performed any of its obligations under this Agreement. 21 6.3. Termination without Cause. In circumstances other than those set forth above, the County 22 may terminate this Agreement by giving at least 30 days advance written notice to the Contractor. 23 6.4. No Penalty or Further Obligation. Any termination of this Agreement by the County under 24 this Article 6 is without penalty to or further obligation of the County. 25 6.5. County's Rights upon Termination. Upon termination for breach under this Article 6, the 26 County may demand repayment by the Contractor of any monies disbursed to the Contractor under 27 this Agreement that, in the County's sole judgment, were not expended in compliance with this 28 8 - COUNTY OF FRESNO Fresno, CA 1 Agreement. The Contractor shall promptly refund all such monies upon demand. This section survives 2 the termination of this Agreement. 3 Article 7 4 Funding Source 5 7.1. Services Funding Source. Funding for these services is provided by the [Insert State or 6 Federal Agency Name and program/project title, i.e., California Department of Public Health, through 7 Proposition 56, The California Healthcare, Research and Prevention Tobacco Tax Act of 2016, and/or 8 any other applicable funding made available through legislation; or Funding for these services is 9 provided by the US Department of Health and Human Services, Centers for Disease Control and 10 Prevention — Innovative State and Local Public Health Strategies to Prevent and Manage Diabetes 11 and Heart Disease and Stroke Program (Catalog of Federal Domestic Assistance Number 93.435), 12 and/or any other applicable funding made available through legislation]. 13 7.2. Federal Funding Terms and Conditions 14 7.2.1. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary 15 Exclusion-Lower Tier Covered Transactions. County and Contractor recognize that Contractor is a 16 recipient of Federal funds under the terms of this Agreement. By signing this Agreement, Contractor 17 agrees to comply with applicable Federal suspension and debarment regulations, including but not 18 limited to: 7 CFR 3016.35, 29 CFR 97.35, 45 CFR 92.35, and Executive Order 12549. By signing this 19 Agreement, Contractor attests to the best of its knowledge and belief, that it and its principals: 20 A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or 21 voluntarily excluded by any Federal department or agency; and 22 B. Shall not knowingly enter into any covered transaction with an entity or person who is 23 proposed for debarment under Federal regulations, debarred, suspended, declared ineligible, or 24 voluntarily excluded from participation in such transaction. Contractor shall provide immediate written 25 notice to County if at during any time during the term of this Agreement Contractor learns that the 26 representations it makes above were erroneous when made or have become erroneous by reason of 27 changed circumstances. Contractor shall include a clause titled, "Certification Regarding Debarment, 28 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and similar in 9 - COUNTY OF FRESNO Fresno, CA 1 nature to this paragraph in all lower tier covered transactions and it all solicitations for lower tier 2 covered transactions. Contractor shall, prior to soliciting or purchasing goods and services in excess of 3 $25,000 funded by this Agreement, review and retain the proposed vendor's suspension and 4 debarment status at https:Hsam.gov/SAM/. 5 7.2.2. Property of County. Contractor agrees to take reasonable and prudent steps to ensure 6 the security of any and all said hardware and software provided to it by County under this Agreement, 7 to maintain replacement-value insurance coverages on said hardware and software of like kind and 8 quality approved by County. All purchases over Five Thousand Dollars ($5,000) made during the life of 9 this Agreement that will outlive the life of this Agreement shall be identified as fixed assets with an 10 assigned Fresno County Department of Public Health (DPH)Accounting Inventory Number. These 11 fixed assets shall be retained by County, as County property, in the event this Agreement is terminated 12 or upon expiration of this Agreement. Contractor agrees to participate in an annual inventory of all 13 County fixed assets and shall be physically present when fixed assets are returned to County 14 possession at the termination or expiration of this Agreement. Contractor is responsible for returning to 15 County all County owned fixed assets upon the expiration or termination of this Agreement. 16 7.2.3. Prohibition on Publicity. None of the funds, materials, property or services provided 17 directly or indirectly under this Agreement shall be used for Contractor's advertising, fundraising, or 18 publicity (i.e., purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self- 19 promotion. Notwithstanding the above, publicity of the services described in Paragraph One (1) of this 20 Agreement shall be allowed as necessary to raise public awareness about the availability of such 21 specific services when approved in advance by the County's DPH Director or designee for such items 22 as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other related 23 expense(s). 24 7.2.4. Conflict of Interest. No officer, employee or agent of the County who exercises any 25 function or responsibility for planning and carrying out of the services provided under this Agreement 26 shall have any direct or indirect personal financial interest in this Agreement. In addition, no employee 27 of the County shall be employed by the Contractor under this Agreement to fulfill any contractual 28 obligations with the County. Contractor shall comply with all Federal, State of California and local - 10 - COUNTY OF FRESNO Fresno, CA 1 conflict of interest laws, statutes and regulations, which shall be applicable to all parties and 2 beneficiaries under this Agreement and any officer, employee or agent of the County. 3 7.2.5. Change of Leadership/Management. In the event of any change in the status of 4 Contractor's leadership or management, Contractor shall provide written notice to County within thirty 5 (30) days from the date of change. Such notification shall include any new leader or manager's name, 6 address and qualifications. "Leadership or management" shall include any employee, member, or 7 owner of Contractor who either a) directs individuals providing services pursuant to this Agreement, b) 8 exercises control over the manner in which services are provided, or c) has authority over Contractor's 9 finances. 10 7.2.6. Lobbying Activity. None of the funds provided under this Agreement shall be used for 11 publicity, lobbying or propaganda purposes designed to support or defeat legislation pending in the 12 Congress of the United States of America or the Legislature of the State of California. 13 7.2.7. State Energy Conservation. Contractor must comply with the mandatory standards and 14 policies relating to energy efficiency, which are contained in the State Energy Conservation Plan 15 issued in compliance with 42 United States (US) Code sections 6321, et. seq. 16 7.2.8. Clean Air and Water. In the event the funding under this Agreement exceeds One 17 Hundred Fifty Thousand and No/100 Dollars ($150,000), Contractor shall comply with all applicable 18 standards, orders or requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et 19 seq; the Clean Water Act contained in U.S. Code 1368 et seq.; and any standards, laws and 20 regulations, promulgated thereunder. Under these laws and regulations, Contractor shall assure: 21 A. No facility shall be utilized in the performance of the Agreement that has been listed on 22 the Environmental Protection Agency (EPA) list of Violating Facilities; 23 B. County shall be notified prior to execution of this Agreement of the receipt of any 24 communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be 25 utilized in the performance of this Agreement is under consideration to be listed on the EPA list of 26 Violating Facilities; 27 C. County and U.S. EPA shall be notified about any known violation of the above laws and 28 regulations; and, 11 - COUNTY OF FRESNO Fresno, CA 1 D. This assurance shall be included in every nonexempt subgrant, contract, or 2 subcontract. 3 7.3. Single Audit Clause. If Contractor expends Seven Hundred Fifty Thousand Dollars 4 ($750,000) or more Federal and Federal flow-through monies, Contractor agrees to conduct an annual 5 audit in accordance with the requirements of the Single Audit Standards as set forth in Office of 6 Management and Budget (OMB) Title 2 of the Code of Federal Regulations, Chapter II, Part 200. 7 Contractor shall submit said audit and management letter to County. The audit must include a 8 statement of findings or a statement that there were no findings. If there were negative findings, 9 Contractor must include a corrective action plan signed by an authorized individual. Contractor agrees 10 to take action to correct any material non-compliance or weakness found as a result of such audit. 11 Such audit shall be delivered to County's DPH Administration for review within nine (9) months of the 12 end of any fiscal year in which funds were expended and/or received for the program. Failure to 13 perform the requisite audit functions as required by this Agreement may result in County performing 14 the necessary audit tasks, or at the County's option, contracting with a public accountant to perform 15 said audit, or, may result in the inability of County to enter into future agreements with the Contractor. 16 A single audit report is not applicable if all Contractor's Federal contracts do not exceed the Seven 17 Hundred Fifty Thousand Dollars ($750,000) requirement or Contractor's federal funding is through 18 Medi-Cal. 19 Article 8 20 Confidentiality 21 8.1. Confidentiality. All services performed by the Contractor under this Agreement shall be in 22 strict conformance with all applicable Federal, State of California and/or local laws and regulations 23 relating to confidentiality. 24 Article 9 25 Independent Contractor 26 9.1. Status. In performing under this Agreement, the Contractor, including its officers, agents, 27 employees, and volunteers, is always acting and performing as an independent contractor, in an 28 12 - COUNTY OF FRESNO Fresno, CA 1 independent capacity, and not as an officer, agent, servant, employee, joint venturer, partner, or 2 associate of the County. 3 9.2. Verifying Performance. The County has no right to control, supervise, or direct the 4 manner or method of the Contractor's performance under this Agreement, but the County may verify 5 that the Contractor is performing according to the terms of this Agreement. 6 9.3. Benefits. Because of its status as an independent contractor, the Contractor has no right 7 to employment rights or benefits available to County employees. The Contractor is solely responsible 8 for providing to its own employees all employee benefits required by law. The Contractor shall hold the 9 County harmless from all matters relating to the payment of Contractor's employees, including 10 compliance with Social Security withholding and all related regulations. 11 9.4. Services to Others. The parties acknowledge that, during the term of this Agreement, the 12 Contractor may provide services to others unrelated to the County. 13 Article 10 14 Indemnity and Defense 15 10.1. Indemnity. The Contractor shall indemnify and hold harmless and defend the County 16 (including its officers, agents, employees, and volunteers) against all claims, demands, injuries, 17 damages, costs, expenses (including attorney fees and costs), fines, penalties, and liabilities of any 18 kind to the County, the Contractor, or any third party that arise from or relate to the performance or 19 failure to perform by the Contractor(or any of its officers, agents, subcontractors, or employees) under 20 this Agreement. The County may conduct or participate in its own defense without affecting the 21 Contractor's obligation to indemnify and hold harmless or defend the County. 22 10.2. Survival. This Article 10 survives the termination of this Agreement. 23 Article 11 24 Insurance 25 11.1. Required Policies. Without limiting the County's right to obtain indemnification from the 26 Contractor or any third parties, Contractor, at its sole expense, shall maintain in full force and effect the 27 following insurance policies throughout the term of this Agreement. 28 13 - COUNTY OF FRESNO Fresno, CA 1 11.1.1. Commercial General Liability. Commercial general liability insurance with limits of not 2 less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million 3 Dollars ($4,000,000). This policy must be issued on a per occurrence basis. Coverage must include 4 products, completed operations, property damage, bodily injury, personal injury, and advertising injury. 5 The Contractor shall obtain an endorsement to this policy naming the County of Fresno, its officers, 6 agents, employees, and volunteers, individually and collectively, as additional insureds, but only 7 insofar as the operations under this Agreement are concerned. Such coverage for additional insureds 8 will apply as primary insurance and any other insurance, or self-insurance, maintained by the County 9 is excess only and not contributing with insurance provided under the Contractor's policy. 10 11.1.2. Automobile Liability. Automobile liability insurance with limits of not less than One 11 Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages. Coverage must 12 include any auto used in connection with this Agreement. 13 11.1.3. Workers Compensation. Workers compensation insurance as required by the laws of 14 the State of California with statutory limits. 15 11.1.4. Employer's Liability. Employer's liability insurance with limits of not less than One 16 Million Dollars ($1,000,000) per occurrence for bodily injury and for disease. 17 11.1.5. Professional Liability. Professional liability insurance with limits of not less than One 18 Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million Dollars 19 ($3,000,000). If this is a claims-made policy, then (1) the retroactive date must be prior to the date on 20 which services began under this Agreement; (2) the Contractor shall maintain the policy and provide to 21 the County annual evidence of insurance for not less than five years after completion of services under 22 this Agreement; and (3) if the policy is canceled or not renewed, and not replaced with another claims- 2 3 made policy with a retroactive date prior to the date on which services begin under this Agreement, 24 then the Contractor shall purchase extended reporting coverage on its claims-made policy for a 25 minimum of five years after completion of services under this Agreement. 26 11.2. Additional Requirements 27 11.2.1. Verification of Coverage. Within 30 days after the Contractor signs this Agreement, 28 and at any time during the term of this Agreement as requested by the County's Risk Manager or the - 14 - COUNTY OF FRESNO Fresno, CA 1 County Administrative Office, the Contractor shall deliver, or cause its broker or producer to deliver, to 2 the County of Fresno, Department of Public Health, P.O. Box 11867, Fresno, CA 93775, Attention: 3 Contracts Section —6th Floor, or email, DPHContracts@fresnocountyca.gov, certificates of insurance 4 and endorsements for all of the coverages required under this Agreement. Each insurance certificate 5 must state that: (1)the insurance coverage has been obtained and is in full force; (2) the County, its 6 officers, agents, employees, and volunteers are not responsible for any premiums on the policy; and 7 (3) the Contractor has waived its right to recover from the County, its officers, agents, employees, and 8 volunteers any amounts paid under any insurance policy required by this Agreement and that waiver 9 does not invalidate the insurance policy. The commercial general liability insurance certificate must 10 also state, and include an endorsement, that the County of Fresno, its officers, agents, employees, 11 and volunteers, individually and collectively, are additional insureds insofar as the operations under 12 this Agreement are concerned. The commercial general liability insurance certificate must also state 13 that the coverage shall apply as primary insurance and any other insurance, or self-insurance, 14 maintained by the County shall be excess only and not contributing with insurance provided under the 15 Contractor's policy. The automobile liability insurance certificate must state that the policy covers any 16 auto used in connection with this Agreement. The professional liability insurance certificate, if it is a 17 claims-made policy, must also state the retroactive date of the policy, which must be prior to the date 18 on which services began under this Agreement. 19 11.2.2. Acceptability of Insurers. All insurance policies required under this Agreement must 20 be issued by admitted insurers licensed to do business in the State of California and possessing at all 21 times during the term of this Agreement an A.M. Best, Inc. rating of no less than A: VII. 22 11.2.3. Notice of Cancellation or Change. For each insurance policy required under this 23 Agreement, the Contractor shall provide to the County or ensure that the policy requires the insurer to 24 provide to the County, written notice of any cancellation or change in the policy as required in this 25 paragraph. For cancellation of the policy for nonpayment of premium, the Contractor shall, or shall 26 cause the insurer to, provide written notice to the County not less than 10 days in advance of 27 cancellation. For cancellation of the policy for any other reason, and for any other change to the policy, 28 the Contractor shall, or shall cause the insurer to, provide written notice to the County not less than 30 - 15 - COUNTY OF FRESNO Fresno, CA 1 days in advance of cancellation or change. The County in its sole discretion may determine that the 2 failure of the Contractor or its insurer to timely provide a written notice required by this paragraph is a 3 breach of this Agreement. 4 11.2.4. County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance 5 with broader coverage, higher limits, or both, than what is required under this Agreement, then the 6 County requires and is entitled to the broader coverage, higher limits, or both. To that end, the 7 Contractor shall deliver, or cause its broker or producer to deliver, to the County's Risk Manager 8 certificates of insurance and endorsements for all of the coverages that have such broader coverage, 9 higher limits, or both, as required under this Agreement. 10 11.2.5. Waiver of Subrogation. The Contractor waives any right to recover from the County, 11 its officers, agents, employees, and volunteers any amounts paid under the policy of worker's 12 compensation insurance required by this Agreement. The Contractor is solely responsible to obtain 13 any policy endorsement that may be necessary to accomplish that waiver, but the Contractor's waiver 14 of subrogation under this paragraph is effective whether or not the Contractor obtains such an 15 endorsement. 16 11.2.6. County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep 17 in effect at all times any insurance coverage required under this Agreement, the County may, in 18 addition to any other remedies it may have, suspend or terminate this Agreement upon the occurrence 19 of that failure, or purchase such insurance coverage, and charge the cost of that coverage to the 20 Contractor. The County may offset such charges against any amounts owed by the County to the 21 Contractor under this Agreement. 22 11.2.7. Subcontractors. The Contractor shall require and verify that all subcontractors used by 23 the Contractor to provide services under this Agreement maintain insurance meeting all insurance 24 requirements provided in this Agreement. This paragraph does not authorize the Contractor to provide 25 services under this Agreement using subcontractors. 26 27 28 16 - COUNTY OF FRESNO Fresno, CA 1 Article 12 2 Inspections, Audits, and Public Records 3 12.1. Inspection of Documents. The Contractor shall make available to the County, and the 4 County may examine at any time during business hours and as often as the County deems necessary, 5 all the Contractor's records and data with respect to the matters covered by this Agreement, excluding 6 attorney-client privileged communications. The Contractor shall, upon request by the County, permit 7 the County to audit and inspect all of such records and data to ensure the Contractor's compliance 8 with the terms of this Agreement. 9 12.2. State Audit Requirements. If the compensation to be paid by the County under this 10 Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the California 11 State Auditor, as provided in Government Code section 8546.7, for a period of three years after final 12 payment under this Agreement. This section survives the termination of this Agreement. Additional 13 Federal audit requirements may apply if any portion of the compensation to be paid by the County 14 under this Agreement is also provided by Federal funding. 15 12.3. Public Records. The County is not limited in any manner with respect to its public disclosure 16 of this Agreement or any record or data that the Contractor may provide to the County. The County's 17 public disclosure of this Agreement or any record or data that the Contractor may provide to the 18 County may include but is not limited to the following: 19 A. The County may voluntarily, or upon request by any member of the public or 20 governmental agency, disclose this Agreement to the public or such governmental agency. 21 B. The County may voluntarily, or upon request by any member of the public or 22 governmental agency, disclose to the public or such governmental agency any record or data that the 23 Contractor may provide to the County, unless such disclosure is prohibited by court order. 24 C. This Agreement, and any record or data that the Contractor may provide to the County, 25 is subject to public disclosure under the Ralph M. Brown Act (California Government Code, Title 5, 26 Division 2, Part 1, Chapter 9, beginning with section 54950). 27 28 17 - COUNTY OF FRESNO Fresno, CA 1 D. This Agreement, and any record or data that the Contractor may provide to the County, 2 is subject to public disclosure as a public record under the California Public Records Act (California 3 Government Code, Title 1, Division 7, Chapter 3.5, beginning with section 6250) ("CPRA"). 4 E. This Agreement, and any record or data that the Contractor may provide to the County, 5 is subject to public disclosure as information concerning the conduct of the people's business of the 6 State of California under California Constitution, Article 1, section 3, subdivision (b). 7 F. Any marking of confidentiality or restricted access upon or otherwise made with respect 8 to any record or data that the Contractor may provide to the County shall be disregarded and have no 9 effect on the County's right or duty to disclose to the public or governmental agency any such record 10 or data. 11 12.4. Public Records Act Requests. If the County receives a written or oral request under the 12 CPRA to publicly disclose any record that is in the Contractor's possession or control, and which the 13 County has a right, under any provision of this Agreement or applicable law, to possess or control, 14 then the County may demand, in writing, that the Contractor deliver to the County, for purposes of 15 public disclosure, the requested records that may be in the possession or control of the Contractor. 16 Within five business days after the County's demand, the Contractor shall (a) deliver to the County all 17 of the requested records that are in the Contractor's possession or control, together with a written 18 statement that the Contractor, after conducting a diligent search, has produced all requested records 19 that are in the Contractor's possession or control, or (b) provide to the County a written statement that 20 the Contractor, after conducting a diligent search, does not possess or control any of the requested 21 records. The Contractor shall cooperate with the County with respect to any County demand for such 22 records. If the Contractor wishes to assert that any specific record or data is exempt from disclosure 23 under the CPRA or other applicable law, it must deliver the record or data to the County and assert the 24 exemption by citation to specific legal authority within the written statement that it provides to the 25 County under this section. The Contractor's assertion of any exemption from disclosure is not binding 26 on the County, but the County will give at least 10 days' advance written notice to the Contractor 27 before disclosing any record subject to the Contractor's assertion of exemption from disclosure. The 28 Contractor shall indemnify the County for any court-ordered award of costs or attorney's fees under - 18 - COUNTY OF FRESNO Fresno, CA 1 the CPRA that results from the Contractor's delay, claim of exemption, failure to produce any such 2 records, or failure to cooperate with the County with respect to any County demand for any such 3 records. 4 Article 13 5 Disclosure of Self-Dealing Transactions 6 13.1. Applicability. This Article 13 applies if the Contractor is operating as a corporation, or 7 changes its status to operate as a corporation. 8 13.2. Duty to Disclose. If any member of the Contractor's board of directors is party to a self- 9 dealing transaction, he or she shall disclose the transaction by completing and signing a "Self-Dealing 10 Transaction Disclosure Form" (Exhibit F to this Agreement) and submitting it to the County before 11 commencing the transaction or immediately after. 12 13.3. Definition. "Self-dealing transaction" means a transaction to which the Contractor is a party 13 and in which one or more of its directors, as an individual, has a material financial interest. 14 15 Article 14 16 General Terms 17 14.1. Modification. Except as provided in Article 6, "Termination and Suspension," this Agreement 18 may not be modified, and no waiver is effective, except by written agreement signed by both parties. 19 Notwithstanding the above, changes to object levels in the budget, attached hereto as Exhibit B, that 20 do not exceed ten percent (10%) of the maximum compensation payable to the Contractor, may be 21 made with the written approval of the County's Department of Public Health Director, or designee. The 22 ten percent (10%) budget modification maximum applies to the cumulative adjustments made through 23 the life of the Agreement. Additionally, said budget changes shall not result in any change to the 24 maximum compensation amount payable to Contractor, nor shall it reduce the delivery of services or 25 significantly modify the scope of the services originally intended and approved under this Agreement, 26 as stated herein. The Contractor acknowledges that County employees have no authority to modify 27 this Agreement except as expressly provided in this Agreement. 28 19 - COUNTY OF FRESNO Fresno, CA 1 14.2. Non-Assignment. Neither party may assign its rights or delegate its obligations under this 2 Agreement without the prior written consent of the other party. 3 14.3. Governing Law. The laws of the State of California govern all matters arising from or related 4 to this Agreement. 5 14.4. Health Facilities and SB 525 Interpretation. Contractor and its subcontractors agree and 6 recognize that the Department of Public Health's Brix-Mercer Complex is a "covered health care 7 facility" and is subject to California State Senate Bill 525 (SB 525) and is subject under Health and 8 Safety Code 1206 and is subject under the clinic permit regulations from the Board of Pharmacy which 9 requires rooms to be identified as medical and listed herein Exhibit C, Page 5. Contractor understands 10 and agrees that the Department of Public Health's Brix-Mercer Complex falls below 50% minimum use 11 and time per week of Contractor's services as stipulated in SB 525 and although does qualify as a 12 "covered health care facility" is not subject to the wage laws as described in SB 525. Contractor 13 agrees to document the amount of time staff spend in the aforementioned areas identified in Exhibit C. 14 14.5. Jurisdiction and Venue. This Agreement is signed and performed in Fresno County, 15 California. Contractor consents to California jurisdiction for actions arising from or related to this 16 Agreement, and, subject to the Government Claims Act, all such actions must be brought and 17 maintained in Fresno County. 18 14.6. Construction. The final form of this Agreement is the result of the parties' combined efforts. 19 If anything in this Agreement is found by a court of competent jurisdiction to be ambiguous, that 20 ambiguity shall not be resolved by construing the terms of this Agreement against either party. 21 14.7. Days. Unless otherwise specified, "days" means calendar days. 22 14.8. Headings. The headings and section titles in this Agreement are for convenience only and 23 are not part of this Agreement. 24 14.9. Severability. If anything in this Agreement is found by a court of competent jurisdiction to be 25 unlawful or otherwise unenforceable, the balance of this Agreement remains in effect, and the parties 26 shall make best efforts to replace the unlawful or unenforceable part of this Agreement with lawful and 27 enforceable terms intended to accomplish the parties' original intent. 28 20 - COUNTY OF FRESNO Fresno, CA 1 14.10. Nondiscrimination. During the performance of this Agreement, the Contractor shall not 2 unlawfully discriminate against any employee or applicant for employment, or recipient of services, 3 because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, 4 medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, 5 age, sexual orientation, military status or veteran status pursuant to all applicable State of California 6 and federal statutes and regulation. 7 14.11. No Waiver. Payment, waiver, or discharge by the County of any liability or obligation of the 8 Contractor under this Agreement on any one or more occasions is not a waiver of performance of any 9 continuing or other obligation of the Contractor and does not prohibit enforcement by the County of 10 any obligation on any other occasion. 11 14.12. Entire Agreement. This Agreement, including its exhibits, is the entire agreement between 12 the Contractor and the County with respect to the subject matter of this Agreement, and it supersedes 13 all previous negotiations, proposals, commitments, writings, advertisements, publications, and 14 understandings of any nature unless those things are expressly included in this Agreement. If there is 15 any inconsistency between the terms of this Agreement without its exhibits and the terms of the 16 /// 17 exhibits, then the inconsistency will be resolved by giving precedence first to the terms of this 18 Agreement without its exhibits, and then to the terms of the exhibits. 19 14.13. No Third-Party Beneficiaries. This Agreement does not and is not intended to create any 20 rights or obligations for any person or entity except for the parties. 21 14.14. Authorized Signature. The Contractor represents and warrants to the County that: 22 A. The Contractor is duly authorized and empowered to sign and perform its obligations 23 under this Agreement. 24 B. The individual signing this Agreement on behalf of the Contractor is duly authorized to 25 do so and his or her signature on this Agreement legally binds the Contractor to the terms of this 26 Agreement. 27 14.15. Electronic Signatures. The parties agree that this Agreement may be executed by 28 electronic signature as provided in this section. 21 - COUNTY OF FRESNO Fresno, CA 1 A. An "electronic signature" means any symbol or process intended by an individual 2 signing this Agreement to represent their signature, including but not limited to (1) a digital signature; 3 (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and 4 transmitted (for example by PDF document)version of an original handwritten signature. 5 B. Each electronic signature affixed or attached to this Agreement (1) is deemed 6 equivalent to a valid original handwritten signature of the person signing this Agreement for all 7 purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and 8 (2) has the same force and effect as the valid original handwritten signature of that person. 9 C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, 10 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, 11 beginning with section 1633.1). 12 D. Each party using a digital signature represents that it has undertaken and satisfied the 13 requirements of Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and 14 agrees that each other party may rely upon that representation. 15 E. This Agreement is not conditioned upon the parties conducting the transactions under it 16 by electronic means and either party may sign this Agreement with an original handwritten signature. 17 14.16. Counterparts. This Agreement may be signed in counterparts, each of which is an original, 18 and all of which together constitute this Agreement. 19 20 21 22 23 24 25 26 27 28 [ SIGNATURE PAGE FOLLOWS ] - 22 - COUNTY OF FRESNO Fresno, CA 1 The parties are signing this Agreement on the date stated in the introductory clause. 2 CONTRACTOR: COUNTY OF FRESNO: 3 CCS FACILITY SERVICES 4 5 (A lforized Signature) Ernest Buddy Mendes,(Chairman of the Board of 7 Supervisors of the County of Fresno 8 II g CO(WWYVn 4^119 Print Name&Title 10 (Chairman of the Board,or President or Vice President) 11 ATTEST: Bernice E.Seidel 12 Clerk of the Board of Supervisors County of Fresno, State of California 13 14 (Autho ed S nature) By: 15 Deputy 16 Janet Kiefer/Corporate Controller Print Name&Title 17 (Corporatkm,or any Assistant Secretary,or Chief 18 Financial Officer,.or any Assistant Treasurer) 19 Q(oq 5 N Fowler Ave. I IDA 20 FY-efno, CK �2:7 21 Mailing Address 22 FOR ACCOUNTNG USE ONLY: 23 Fund: 0001 24 Subclass: 10000 ORG No.: 5620 25 Account No.: 7070 26 Fund: 0001 Subclass: 10000 27 ORG No.: 56204762 Account No.: 7070 28 - 23 _ COUNTY OF FRESNO Fresno, CA Exhibit A Page 1 of 2 SPECIFICATIONS DEPARTMENT OF PUBLIC HEALTH FACILITIES BRIX / MERCER COMPLEX The Brix/Mercer Complex has a total square footage of approximately 122,000: Brix Building —82,000 square feet, Mercer Building —40,000 square feet. In this facility there are six restrooms on the first floor, four on the second floor, two on the mezzanine, four on the third floor, two each on the fourth, fifth and sixth floors, for a total of 22 restrooms in the building. Mop sinks are available on the Brix side of the Brix-Mercer Complex on the Mezzanine Floor and Floors 2-6. The following is the approximate percentage of the various types of floor coverings in the complex: Unglazed Ceramic Tile 2.31% Vinyl tile 4.45% Vinyl plank 0.50% Sheet Vinyl 4.60% Concrete (Equipment Rooms) 24.06% Terrazzo 2.49% Carpet 61.58% ANIMAL SHELTER The Animal Shelter has a total square footage of approximately 21,000: This facility consists of three buildings with Building 1 having three restrooms, Building 2 having one restroom and two restroom with showers, and Building 3 with two restrooms, for a total of 5 standard restrooms and 2 restrooms with showers. Mop sinks are in each of the buildings. The following is the approximate percentage of the various types of floor coverings in the complex: Vinyl tile 4.26% Concrete 95.74% CONSUMABLES: Brix-Mercer Complex COUNTY DPH provides the following consumables for the Brix-Mercer Complex: Hand sanitizer, Hand soap, hand sanitizer/soap dispensers, toilet paper, multi-fold paper towels, toilet seat covers, trash bags (various sizes). CONTRACTOR shall not include consumables in bid for Brix-Mercer Complex. Animal Shelter COUNTY DPH does not provide consumables. CONTRACTOR shall include in bid for Animal Shelter costs including consumables. Exhibit A Page 2of2 HEALTH FACILITIES: The Department currently does have healthcare facilities located within the Brix-Mercer Complex. This does make the Brix-Mercer Complex subject to California State Senate Bill 525 (SB 525), a law that includes health care clinics, specifically Health and Safety Code 1206 which we are under. In addition, this identification of a clinic brings us into complying with Board of Pharmacy regulations and obtaining a clinic permit from the Board of Pharmacy. Board of Pharmacy requires us to identify room numbers in their permit process. In our case, this applies to the rooms designated in Exhibit C, Page 5. Contractor will be required to document the amount of time that staff spend in these areas. Under advisement of our County Counsel, the County and the Department is providing this information regarding the understanding of the law of SB 525. For a detailed answer and understanding of the logic, please read below. In reviewing the DIR website FAQs, we do not meet the 50% threshold as the clinic spaces are less than 50% of our entire building. Meaning that the workers are not spending 50% of their time cleaning clinic spaces in our building. Are employees of contractors or subcontractors of covered health care facilities covered by the new law? Employees of subcontractors or contractors are covered by the new health care minimum wage if: a. The worker provides health care services or services supporting the provisions of healthcare, (Yes) AND The worker's employer (the contractor or subcontractor) contracts with a "covered health care facility" directly or through a contractor or subcontractor to provide healthcare services or services supporting the provision of health care, (Yes) AND b. The health care facility operates as a joint employer of the worker (engages, suffers, or permits the employee to work or exercises control of the employees' wages hours, or working conditions) (No) OR the worker spends more than 50% of their time in a workweek performing work at the covered health care facility. (We currently utilize about 5% of the building as clinic space pursuant to Health and Safety Code 1206 which means this would fall below the 50% of their time in those areas that are a health care facility.) Exhibit B Page 1 of 5 SCHEDULE OF JANITORIAL SERVICES DEPARTMENT OF PUBLIC HEALTH TIMES OF CLEANING: Cleaning of the Department of Public Health (DPH), Brix/Mercer Complex, Animal Shelter, and are to be done with as little hindrance of the COUNTY staff, COUNTY facility occupied by Fresno Humane Animal Services staff, and clients as possible. All work must be performed Monday through Friday for the Brix/Mercer Complex, Sunday through Saturday for the Animal Shelter and upon open testing days at testing sites, unless otherwise scheduled and agreed upon between both parties. Even if the office door is locked, the office will still require cleaning. Some offices require being locked due to HIPAA confidentiality requirements. Signage will be placed on any office door when requested by staff not to clean. All areas are to be cleaned prior to 8:00 a.m. or after 5:00 p.m. unless otherwise requested by the COUNTY's DPH Coordinator. Historically, the COUNTY has only required the CONTRACTOR to perform work between 8:00 a.m. and 5:00 p.m. when the CONTRACTOR has failed to complete the work on the prior shift. ONCE PER DAY CLEANING: 1. Vacuum all carpets thoroughly: A. Under and around furniture. B. Corners, behind doors and along the baseboards. C. Spot clean spills, stains, remove gum, staples, paper clips and debris around/underneath furniture, corners, etc. 2. Empty all wastebaskets and waste containers and replace liners as needed at all facilities. Replace liners daily in Specialty, Chest, and Immunization Clinics on the 111 floor of the Brix/Mercer Complex Building. Empty all waste containers in the exterior DoggiPot stations around the front entrance of the Animal Shelter. Do not empty trash or recycle in Building #3, Dog Holding Rooms of the Animal Shelter. Dispose of the recyclable waste and solid waste in the appropriate waste containers located in the outside waste enclosures. Any confidential shredding bins (grey bins) are not part of the janitorial schedule and fall outside the scope of work. 3. Damp wipe and sanitize all counters using a COVID-19 EPA approved disinfectant 4. Dusting: A. Top of desks- if desk has been cleared off by employee. B. Windowsills - if windowsills have been cleared off by employees. C. File cabinets, chairs, tables and miscellaneous furniture. 5. Dust (with treated mop), spot clean and damp mop hard surface floors. The Lab floors shall be treated according to the "Infection Control Cleaning Requirements for Clinic Areas" (Exhibit C). The exception is no dusting, sweeping, or mopping in cat holding area located in Building #1 of the Animal Shelter 6. Clean, sanitize, and polish drinking fountains using a COVID-19 EPA approved disinfectant. Exhibit B Page 2of5 7. Clean elevators, as applicable at all facilities: A. Stainless steel areas are to be cleaned with a metal polish. B. Wipe and remove residue from walls using a COVID-19 EPA approved disinfectant. C. Elevator Floors - hard surface floors will be dusted with a treated mop and damp mopped; carpets, where applicable, are to be vacuumed D. Elevator tracks are to be cleaned and vacuumed. 8. Clean up all spillage throughout all facilities. 9. Wash first floor windows of the Brix/Mercer Complex and Animal Shelter, inside and out and wash metal window ledges, in front and back of facility. Note: the glass windows are approximately eight (8)feet high and include two (2) large nine (9)foot high windows. 10. Clean all entry/exit doors and door glass, inside and outside; includes front and back of the Brix/ Mercer Complex and Animal Shelter Buildings. 11. Dust with treated/damp mop inside entry tile and terrazzo floors at Brix/Mercer Complex. 12. Empty all trash into containers provided by the disposal service. NOTE: Building doors should not remain open during this procedure. 13. Restrooms: A. Floors are to be mopped with a disinfectant approved by DPH Facilities. B. Fixtures on the sinks, toilets, urinals, and the mirrors are to be cleaned with a COVID-19 EPA approved disinfectant. C. Toilets and urinals, plus the surrounding wall areas, are to be cleaned with a COVID-19 EPA approved disinfectant. D. Sinks are to be cleaned with a powder cleanser containing bleach, if permitted by the manufacturer. E. Tile and marble areas, surrounding sinks, are to be cleaned using a COVID-19 EPA approved disinfectant. F. Empty wastebasket containers. G. Refill toilet paper, paper towel, soap dispensers and seat covers. H. Other cleaning agents to remove resistant soil, polish metal, or preserve floors should be used as needed, after any required treatment with disinfectant cleaner. I. Clean/polish all toilet paper, paper towel and soap dispensers. J. Unlock restroom stall doors. K. Unclog toilets where needed. L. Clean and disinfect infant diaper changing stations, where located, using a COVID-19 EPA approved disinfectant 14. Spot clean walls, doors, door handles, doorjams and area around light switches using a COVID-19 EPA approved disinfectant. 15. Remove graffiti on interior and exterior of building. 16. Dispose empty boxes, cardboard and miscellaneous materials that are identified as trash. 17. Clean/vacuum plastic chair mats. 18. Damp wipe and clean waiting area chairs and benches in all first-floor clinics and main lobby using a COVID-19 EPA approved disinfectant. Exhibit B Page 3of5 19. Spot clean main display case window glass in front of first floor receptionist area and all other glass enclosed bulletin boards throughout. 20. Spot clean walls and/or side of desks adjacent to trash containers. 21. Vacuum floor slats within the entry door areas. 22. Clean and polish all sinks and sink fixtures. 23. Clean and wipe brass door of the Brix/Mercer Complex building, 1 s'floor. 24. Clean all stainless-steel doors plates at Animal Shelter. 25. Clean and furniture polish the tabletops at the following conference room locations in the Brix/Mercer Complex Building: A. Mezzanine M45 B. Room 120 C. Room 241 D. Room 341 E. Room 346 F. Room 357 G. Room 407 H. Room 504 I. Room 523 J. Room 620 26. Clean and furniture polish the tabletops at the following conference room locations in the Animal Shelter Building: A. Building 1, Room 115 B. Building 2, Room 208 27. Clean all janitorial sinks. 28. Clean shower stalls in Building 2, Room 204 and 206 in Animal Shelter WEEKLY CLEANING: 1. Sweep and damp mop or spot clean stairwells and stairwell landings in all stairwells. Also, clean safety handrails and banisters of stairwells using COVID-19 EPA approved disinfectant. 2. Clean 2nd Floor windows, door glass, metal window ledges, and metal door frames which lead to the courtyard area (inside and out, approximately eight[8]feet high). 3. Clean and polish metal corner on all floors. 4. Dust offices and cubicles. 5. Remove cobwebs on the interior and exterior where visible Exhibit B Page 4of5 BI-MONTHLY CLEANING: (Twice per Month- Schedule to be determined and mutually agreed upon by Contractor an DPH Coordinator.) 1. Restrooms: A. Floors MUST be machine scrubbed with a disinfectant cleaner approved by the COUNTY's DPH Coordinator. B. The partitions, walls and stainless steel are to be cleaned with a non-streaking COVID-19 EPA approved disinfectant approved by the COUNTY's DPH Coordinator. 2. Mopping, stripping, waxing and buffing of 1st Floor terrazzo tile floors inside and outside the building to ensure the floors are kept in the highest state of cleanliness, appearance and safety. 3. Clean 2nd Floor courtyard area (Brix Building). NOTE: Floor work may be performed on Saturdays if pre-arranged with the County's DPH Facilities. MONTHLY CLEANING: 1. Mopping, stripping, waxing and buffing of tile, terrazzo, and vinyl floors to ensure the floors are kept in the highest state of cleanliness, appearance and safety: Animal Shelter— Building 1, Room 105 Animal Shelter— Building 2, Room 218 All other floors have tile in bathrooms only. Bathroom schedules are included in the Bi-Monthly cleaning schedule. 2. Clean interior and exterior trash containers. 3. Wash all interior partition (modular furniture)window glass on both sides. 4. Clean heating and cooling intake/exhaust vents on floors and ceilings. 5. Clean light fixtures. 6. Brix/Mercer Complex Buildings - 1 st Floor-clean baseboard monthly and/or as needed. 7. Vacuum with crevice tool along top of wall and ceiling edge to remove collected dust. 8. Polish and buff brass door and surrounding brass on the Brix/Mercer Complex building, 1 It floor. 9. Clean and wood polish the wood trim base boards, picture rails, doors, and door frames in the executive are on the Brix/Mercer Complex Building, 6t" Floor, Rooms 607-611. QUARTERLY CLEANING: 1. Mopping, stripping, waxing and buffing of all tile and vinyl floors to ensure the floors are kept in the highest state of cleanliness, appearance and safety. Exhibit B Page 5of5 Brix/Mercer Complex—2nd Floor, Room 227, 241 -stripped, waxed, buffed. Brix/Mercer Complex- 3rd Floor, Room 375- stripped, waxed, buffed. Brix/Mercer Complex-4th Floor, Room 444 - stripped, waxed, buffed Brix/Mercer Complex- 6th Floor, Room 626 - stripped, waxed, buffed. 2. Bonneting and extracting of carpet to ensure the carpeted floors are kept in the highest state of cleanliness, appearance and safety. Exhibit C Page 1 of 5 INFECTION CONTROL CLEANING REQUIREMENTS FOR CLINIC AREAS I. Cleaning Materials A. Equipment 1. A floor cleaning machine incorporating a wet vacuum shall be used. This machine must be in good working order and must be maintained in sanitary condition. 2. When floor is not cleaned by machine, mops, cloths, and buckets should be maintained as follows: a. Buckets should be cleaned, sanitized, and dried after use. b. Mops should be hot-water laundered, sanitized, and dried after each day's use. This will require durable mops that can withstand laundering. C. Cloths must be hot-water laundered, sanitized, and dried after use. d. Disposables should be discarded after use, as they cannot be adequately cleaned or sanitized. B. Cleaning Compounds for Clinic Areas 1. Disinfectant is used for cleaning spills, secretions, counter tops, and durable patient contact surfaces. a. The specific disinfectant required for this application shall have proven activity against COVID-19 and Hepatitis B virus and shall be used at recommended dilutions. Currently, it is recommended to use 0.5% hypochlorite, a 1/10 dilution of household bleach. This dilution must be made up fresh daily. Chlorine's disinfecting ability is destroyed by organic compounds, so the bleach solution needs to be kept in a clean container and not mixed with other cleaning compounds. If the Contractor is not permitted to use this solution, it will be indicated, and an alternative will be submitted to DPH's Coordinator for approval. b. Because hypochlorite may degrade surfaces, another product may be substituted in the future with prior approval from DPH's Coordinator. To be considered, a product must meet the following criteria: • It must be registered with the Environmental Protection Agency (EPA) as a disinfectant It must have documented cidal activity against Hepatitis B virus, HIV, COVID-19, and Tuberculosis. It must be less harsh on surfaces than 0.5% hypochlorite. It must be less toxic to users than 0.5% hypochlorite. Exhibit C Page 2of5 • It must be more cost effective than 0.5% hypochlorite. 2. Disinfectant Cleaner is used for routine cleaning of floors, walls, and other non-patient contact or sensitive surfaces. a. The product used must be a one-step cleaner and disinfecting agent that has good cleaning and disinfecting properties, without staining or hazard. b. The product used must be among those EPA registered as a hospital disinfectant. It must be capable of one-step cleaning and disinfecting. It must be non-hazardous and non-staining. C. With prior DPH approval, other compounds that can demonstrably meet these criteria may be added to this list of possibilities. DPH reserves the right to remove compounds from this list, for reasons of cost or inefficiency. C. Other Cleaning Equipment and Compounds 1. Broken glass should never be picked up by hand. Brooms and dustpans shall be utilized for this chore. 2. Other cleaning agents to remove resistant soil, polish metal, or preserve floors and cabinetry must be used as needed, after any required treatment with disinfectant cleaner. D. Apparel Requirements 1. Closed toe non-slip footwear is required. Sandals or open-toed footwear is not permitted. 2. Plastic or rubber gloves and a face covering that covers the nose and mouth shall be worn when handling contaminated material or disinfectant/cleaning compounds. 3. Other coverings may be worn to protect clothing from harsh cleaning compounds. Skin shall not be exposed, particularly to the nose, mouth, legs and arms, while utilizing contaminated material or disinfectant/cleaning compounds. II. Cleaning Procedures for Clinic Areas A. Coordination of Work 1. Cleaning crew will check the Janitorial Communication Logbook at the end of the Clinic hours to see if special cleaning is needed. 2. Cleaning done routinely in blood drawing areas will be scheduled for times when clinics are not in progress. B. Floors Exhibit C Page 3of5 1. Clinic area carpets will be thoroughly dry vacuumed daily and shampooed quarterly. All sheet vinyl will be mopped daily with a disinfectant. Carpeting in clinical areas should not be moistened more than is necessary. Moisture in carpets increases odors and volume of microorganisms. 2. Linoleum floors in Clinic areas: a. Treated dust mops shall not be used. Daily vacuuming is preferred for picking up gross soil. Any wet vacuuming shall use a disinfectant solution from the EPA approved list of hospital disinfectants. b. Floors should be wet mopped daily with a disinfectant-cleaner solution to effect one-step cleaning and disinfection. Only if there is heavy soil deposition would preliminary cleaning be indicated. C. Floors should be lightly scrubbed, spot-waxed and re-polished as needed between stripping. d. Floors should be stripped and waxed once per month. C. Counter Tops 1. Counter tops in clinical areas should be cleaned and sanitized daily with a disinfectant (1/10 bleach solution). D. Infectious Waste 1. Red plastic bag liners in the Clinic areas should not be picked up. 2. Red plastic "sharps" containers should not be handled or emptied by Contractor. Clinicians are responsible for sealing them and placing them into infectious waste cans. Please immediately report any open "sharps"containers left unlocked after Clinic hours, or any "sharps" (needles, lancets) loose in the large infectious waste containers. 3. All "sharps" containers are handled by a third-party medical waste contractor. E. Walls Walls shall be cleaned weekly and when visibly soiled using a detergent. In the following areas, a COVID-19 EPA approved disinfectant cleaner solution shall be utilized for cleaning. 1. Any wall next to an exam table, where body secretions may be found on the wall. 2. Wall near infectious waste can. 3. Wall behind counter tops. Exhibit C Page 4of5 F. Sinks 1. Sinks in clinical areas shall be cleaned daily with COVID-19 EPA approved disinfectant cleaner and polished as needed. Any bodily secretion residues should be first treated as spills. (See below.) 2. Paper towels, exam table paper, and liquid hand soap must be kept stocked daily. G. Exam Furniture 1. Exam furniture should be cleaned weekly and as needed using a COVID-19 EPA approved disinfectant cleaner to remove visible soil. H. Spills 1. If apparent spills are discovered after hours, DPH Facilities shall be notified the following day via e-mail at dphjanitorial@fresnocountyca.gov electronic mailbox, and this procedure should be used immediately by janitorial staff. a. Gloves shall be worn during all spill clean-ups. b. Drop paper towels onto the area to blot and contain spill. C. Deposit all contaminated disposable clean-up materials in the infectious waste containers. d. Flood with disinfectant (1/10 bleach), working from the spill or stain perimeter inward. e. Remove used gloves and dispose of them into infectious waste containers. Wash hands for 10-15 seconds using soap and running water. I. Designated Clinic Areas The following room numbers and locations are designated Clinic areas, requiring infection control cleaning as outlined above. Immunization Rooms 179, 180, 181, 182, 183, 184 Chest Clinic Rooms 164, 185, 187, 188, 189, 190A, 190B, 190C, 192 Special Services Rooms 142, 143, 146, 149 J. Health Care Clinics Area and Senate Bill 525 (SB 525) The following room numbers and locations are designated Health Care Clinic areas and are subject to SB 525, a law that includes health care clinics, specifically Health and Safety Code 1206 which we are under. We currently utilize about 5% of the building as clinic space pursuant to Health and Safety Code 1206 which means this would fall below the 50% of their time in those areas that are a health care clinic as noted in SB 525. All time spent in this clinic area will be documented to maintain a record of hours worked in the designated Health Care Clinic Area and total hours worked in the Brix-Mercer Complex. The above law does not apply to the Animal Shelter. Exhibit C Page 5of5 Immunization Rooms 179, 180, 181, 182, 183, 184 Chest Clinic Rooms 164, 185, 187, 188, 189, 190A, 190B, 190C, 192 Special Services Rooms 142, 143, 146, 149 Exhibit D Page 1of14 CARPET CLEANING SCHEDULE BRIX / MERCER COMPLEX FRESNO COUNTY ANIMAL SHELTER The following floor plans pertain to the carpet cleaning schedule and indicate the frequency of service and area of service for each floor. The frequency of service shall be indicated in each floor legend. Frequencies are as follows: Quarterly—Four(4)times a year or every three (3) months. Monthly*—Once every calendar month. *This also includes the high traffic carpeted areas, Room 120 and Brix/Mercer Building Lobby area in front of Room 120, V Floor Brix Building, Brix/Mercer Building Front Lobby area, V Floor Brix Building, rear elevator landing and hallway, V Floor Mercer Building back waiting area and the hallway from the back elevator to the front elevator. Bi-Monthly—Twice every calendar month. No Service— No floor maintenance service necessary. West Alley Exhibit D Page 2of14 651 650 649 648 647 646 643 ELEVATOR 652 653 Worn e.'R 645 644 641 640 19 C. .. .: Green areas snout' f.lern B R exit N,W sWrvell 626 LM6 Jan Closet Brix 6Ah 625 1ll®® " Service vice� 627E "i Terauo MontMty,Stt,pWas 624 Concrete Qusrterhr Carpet Cuan V Vinyl Monthly 623 627C Tde Monthly No Semce Hirsch Cara Readers 622 Conf Room Istairs 621 620 600A 600E 600D 607 609 ELV ELV 600 611 L7 I - F_ 6006 600C 602 603 604 605 606 608 610 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 3of14 549 545 54-1 547 ELEVATOR � I 5" _ t Brix 5" I 550 N=Stairs 541) 553 551 warn e l + 543 542 540 552 527 524 +lens WR 526 Jan Closet 525 IFll®®gig Sem,ce (520) Terazzo.Manthy Slnp�wa. Concrete Quarterly Carpel Ouarterly 521 Vinyl Manthly Tile Manthy No Service 522 Hirsch Card Readers (Stairs 523 ji 504 505 508 509 510 I I (501) 506 502 503 50; Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 4 of 14 452 451 448 447 447E 449 445 453 443 442 441 450 a Mers s,R 4:,womens 424 e'R Jai Closet Jamfix 4th 423 Flowing SeMce Teralno•Monthly StripfWax Concrete OuwWv 42` Carpet Ouarterty Vinyl Monthly Tile Monthty . No Service Hirsch Card Readers 421 (Stairs 420 404 405 408 413 ELV ELV 409 7401 402 »01 406 407 410 411 412 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 5of14 349 348 ELEVATOR L� 340 ♦WTo tvlercer 347 346 'S13,R 344 342 341 323 3N Mess B.,R Jan.Closet lIaLffix Ird Ij« 324A FRo(DrIM' g Service Terazzo-Monthly StriplW a: Concrete Ouarterly 3 ,Q 327 Carpet Quarterly Vinyl Monthly Tile Monthly .;00 328 No Service I Ifirsch Card Readers a (Stairs 3,20 329 L �03 T, Mercer 301 302 304 305 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 6 of 14 243 a 251 249 247 245 ELE'v'.AT'_) F241 252 248 244 242 __, E-^.A Sc-,•n 250 248 Men,rf,I 228 w omen, &-R 222 224 Jan.Closet tt 13) 21md 227 �` ��T�;r servn*05 220 Terazzo Monthly Strip,Waa Concrete Oumierty Carpet Quarterly Vinyl Monthly �� ■ No Service Hirzch Card Readers 223 fairs 225 221 202 204 206 208 210 212 214 - 200 To Merce 201 203 205 207 209 211 213 215 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 7of14 Bnix Metz n m e, FIl®®rhmg Sake M 50 M45 M44 ELEVATOR Y 51 Mech. Roo71 1 M52 H5334 M33 W.nien's BA M43 M42 M41 M54 _ ••••M25 M26 Men s B,R M24 M27 • • M23 M28 ••••.• E] Terallo Monthry Stnp,Was _.j Concrete OuattenV M22 M� Carpet Ouarteny r w Vinyl Monthly Tile SiMonthl, No Service Hirsch card Readers ...... IStairs M21 E M20 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 8 of 14 144 m 151 150 148 14 ^ 146 141 152 Tn Nlrercer 149 143 142 s 145 125 133 132 124 120 131 123 128A 130 122 129 121 128E 121 A — By°x I St 127 127A 105 101A 108 Pc closet 104 110 103 101 106 107 102 109 Terazzo-Monthly Slnp,wax Carpel quarterly Tile M,.- No Service I I Stairs r�Concrete Quarterly V1ny1 Monttily Hirsch Cara Readers Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 9 of 14 375 376 377 373 379 ELEVATOR I To Brix JI5 17 374 373 372 371 37 Mercer 3�rd Flooring ScTvioc Terazzo-Si Monthly 364 365 365 369 Stno.'Waz +� Carpal Monthly 362 Carat quarterly Vinyl Monthly 3 6 6 3 5 3 Tile Si rnonthty ■ No SeMCe 361 Hirsch Card Readers 356A 354 r I Stas Sarver Room 3 67 360 363 Bri; 359 355 356 358 357 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 10 of 14 295 ELEVATOR 291 E 293 294 288D 288AI F 290 291 288E 288B 289 288F 288C 292 286 227 276 280 277 ]FIL<>ambvag Service Terazzo-Bi Monthly Slnp.wax (281) Carpet Monthly 275 Carpel quarterly Vinyl Monthly Llcr•.BAR Tile Bi rnonlhN No Sconce 271 272 274 Worrens IIA Hirsch Card Readers (Stars 268 270 266 265 264 269 260 261 To Btix 267 262 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Alley Exhibit D Page 11 of 14 181 180 173, 182 ELEVATOR 179 171 1 183 77 F 184 T"fix 186 176 17 Bathroro om 185 tzz6 172 187 170 eathroorr 190C 168 190E 188 -- 167 -- 66 Meurer Let 191 ]Flooring Servnee 189 F190A Tera"o 61 Monthly Sirlo`W ax 0 Carpel Monthly 192 164 Carpet quarterly Vinyl Monthly Tile Bi monthly 191d 195 0 No Ser e Men's R,R 0 Hirsch Card Reader 194 Stars Women's R,R 196 161 160 197 To Br;�x 198 Fulton Street Brix-Mercer Complex 1221 Fulton Street West Exhibit D Page 12 of 14 �.. n7 V Li -1 I ll _ IF 3'rl I t1 Ir _ N h :.. . ... .}................. ........... .i Animal Shelter Buildinn 1 ,ir9.mrw ■ Mswv- Flooring Sen-ice Fresno County Animal Services 1510 W Dan Ronquillo Dr. East West Exhibit D Page 13 of 14 o o � o • - J T � i J © D 9 ® 011 Animal Shelter Building 2 Tdo B mb/�y M Flooring Service Fresno County Animal Services 1510 W Dan Ronquillo Dr_ East North Exhibit D Page 14 of 14 VI ,.r t �1 L— ,'animal Shelter Building 3 ■ NoS— Flooring Service Fresno County Animal Services 1510 W Dan Ronquillo Dr. South Exhibit E Page 1 of 1 COMPENSATION BRIX / MERCER COMPLEX FRESNO COUNTY ANIMAL SHELTER Compensation is based on the Quotation I Schedule provided and is shown as reflected to provide service on all floors. Quotation II Schedule will only be activated in the event the County or the Department of Public Health request a reduction in service. Reduction in service will include the same cleaning requirements, however, reduction of Floors Mezzanine to 61h Floor of the Brix-Mercer Complex and all areas of the Fresno County Animal Shelter to three days a week (Monday, Wednesday, Friday) cleaning and the 1st Floor remaining daily (Monday-Friday) cleaning. QUOTATION I COMPENSATION SCHEDULE Brix Mercer Compensation Dail -All Floors Year 1 Year 2 Year 3 Year 4 Year 5 Monthly Rate $10,670.76 $10,990.88 $11,320.60 $11,660.23 $12,010.03 Specialty $375.00 $375.00 $375.00 $375.00 $375.00 Services Hourly Rate $35.00 $35.00 $35.00 $35.00 $35.00 Fresno CountyAnimal Shelter Com ensation Dail -Entire Cam us Year 1 Year 2 Year 3 Year 4 Year 5 Monthly Rate $3,515.07 $3,620.52 $3,729.14 $3,841.01 $3,956.24 Specialty $375.00 $375.00 $375.00 $375.00 $375.00 Services Hourly Rate $35.00 $35.00 $35.00 $35.00 $35.00 QUOTATION II COMPENSATION SCHEDULE Brix Mercer Com ensation Dail - 11t Floor Only, onda Wednesday, Friday-Mezzanine-to 6th Floor Year 1 Year 2 Year 3 Year 4 Year 5 Monthly Rate $8,970.00 $9239.10 $9,516.27 $9,801.76 $10,095.81 Specialty $375.00 $375.00 $375.00 $375.00 $375.00 Services Hourly Rate $35.00 $35.00 $35.00 $35.00 $35.00 Fresno CountyAnimal Shelter Com ensation (Monday, Wednesday, Friday- Entire Campus) Year 1 Year 2 Year 3 Year 4 Year 5 Monthly Rate $2,971.81 $3,060.96 $3,152.79 $3,247.38 $3,344.80 Specialty $375.00 $375.00 $375.00 $375.00 $375.00 Services Hourly Rate $35.00 $35.00 $35.00 $35.00 $35.00 Exhibit F Page 1 of 2 SELF-DEALING TRANSACTION DISCLOSURE FORM In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must disclose any self- dealing transactions that they are a party to while providing goods, performing services, or both for the County. A self-dealing transaction is defined below: "A self-dealing transaction means a transaction to which the corporation is a party and in which one or more of its directors has a material financial interest." The definition above will be utilized for purposes of completing this disclosure form. INSTRUCTIONS (1) Enter board member's name,job title (if applicable), and date this disclosure is being made. (2) Enter the board member's company/agency name and address. (3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the County. At a minimum, include a description of the following: a. The name of the agency/company with which the Corporation has the transaction; and b. The nature of the material financial interest in the Corporation's transaction that the board member has. (4) Describe in detail why the self-dealing transaction is appropriate based on applicable provisions of the Corporations Code. (5) Form must be signed by the board member that is involved in the self-dealing transaction described in Sections (3) and (4). Exhibit F Page 2of2 (1)Company Board Member Information: Name: Date: Job Title: (2)Company/Agency Name and Address: (3)Disclosure(Please describe the nature of the self-dealing transaction you are a party to): (4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a): (5)Authorized Signature Signature: Date: