HomeMy WebLinkAboutAgreement A-25-574 Amendment I to Agreement w Selma COM.pdf Agreement No. 25-574
1 AMENDMENT I TO AGREEMENT A-24-248
2 This Amendment, hereinafter referred to as Amendment I, is made and entered into this
3 November 4, 2025 , by and between the County of Fresno, a Political
4 Subdivision of the State of California, hereinafter referred to as "County," and
5 Selma Community Outreach Ministries; a California Non-Profit Corporation, whose address is
6 1701 Whitson Street, Selma CA 93662, hereinafter referred to as "Subrecipient."
7 RECITALS:
8 A. The parties entered into that certain Agreement, identified as County Agreement No. A-
9 24-248, effective July 1, 2024, for Homeless Rapid Rehousing Services in partnership with the Fresno
10 Madera Continuum of Care (FMCoC) and the County's Department of Social Services (DSS); and
11 B. The parties have identified a need to make necessary adjustments to the Agreement to
12 ensure ongoing programmatic alignment and compliance with State mandates regarding participant
13 eligibility for Rapid Rehousing Services by removing language concerning a 30% Area Median Income
14 (AMI) threshold needed for assistance; and
15 C. The parties desire to amend the Agreement regarding changes as stated below and
16 restate the Agreement in its entirety.
17 The parties therefore agree as follows:
18 1. That, effective upon execution of this Amendment I, Exhibit C of the Agreement is hereby
19 deleted in its entirety and replaced with the attached Revised Exhibit C, which is attached hereto and
20 incorporated herein by this reference.
21 2. All references in existing County Agreement No. A-24-248 to "Exhibit C" shall hereafter refer
22 to the Revised Exhibit C attached to this Amendment I.
23 3. The Subrecipient represents and warrants to the County that:
24 a. The Subrecipient is duly authorized and empowered to sign and perform its
25 obligations under this Amendment I.
26 b. The individual signing this Amendment I on behalf of the Subrecipient is duly
27 authorized to do so and his or her signature on this Amendment I legally binds the Subrecipient to
28 the terms of this Amendment I.
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1 4. County and Subrecipient agree that this Amendment I is sufficient to amend Agreement No.
2 A-24-248 and, that effective upon execution, the original Agreement and this Amendment I, shall together
3 be considered the Agreement.
4 5. The Agreement, as hereby amended by this Amendment I, is ratified and continued. All
5 provisions, terms, covenants, conditions and promises contained in this Agreement not amended herein
6 shall remain in full force and effect. This Amendment I shall become effective upon execution on the first
7 day written hereinabove.
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1 The parties hereto have executed this Amendment I to Agreement A-24-248 as of the day and year first
2 hereinabove written.
3 Subrecipient: County Of Fresno:
4 Selma Community Outreach Ministries
6 Ernest Buddy Mend9s, Chairman of the Board of
Print Name: Supervisors of the County of Fresno
7 �o
Title:
8 Chief Executive Officer (CEO)
9 Attest:
10 Bernice E. Seidel
Clerk of the Board of Supervisors
11 County of Fresno, State of California
12 By:^ i�
Deputy
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14 Mailing Address:
15 1701 Whitson Street
Selma, CA 93662
16 Contact: Delfina Vasquez, CEO
Phone No.: (559) 836-8165
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FOR ACCOUNTING USE ONLY:
19 Fund/Subclass: 0001/10000
20 Organization: 56107114
Account/Program: 7870
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22 SB:jcd
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Revised Exhibit C
SCOPE OF SERVICES
ORGANIZATION: Selma Community Outreach Ministries (Selma C.O.M)
SERVICES: Rapid Rehousing Services
ADDRESS: 1701 Whitson, Selma, CA 93662
TELEPHONE: (559) 836-8165
CONTACT: Delfina Chavez, Executive Director
CONTRACT PERIOD: JULY 1, 2024 - JUNE 30, 2025 $496,506 (Base)
JULY 1, 2025 - JUNE 30, 2026 $495,101 (Base)
JULY 1, 2026 - JUNE 30, 2027 $503,972 (Optional)
I. SERVICE DESCRIPTION
Rapid rehousing is an intervention designed to assist households to quickly exit
homelessness by immediately placing households into temporary housing, as needed, and
moving to an identified rental vacancy as rapidly as possible, providing rental subsidy, case
management, and housing retention supports for up to 24 months to ensure housing is
maintained. The services and resources provided are to be tailored to the unique needs of the
household, providing the lightest intervention required for each individual case. Rapid
rehousing services must be offered in coordination with other available services through the
Fresno Madera Continuum of Care (FMCoC) Coordinated Entry System (CES), including
triage, diversion, bridge housing, and transitional aged youth services.
II. TARGET POPULATION
Populations targeted for Rapid Rehousing services are individuals or families residing in
Kingsburg, Parlier, Reedley, Sanger, Fowler, Del Rey, Orange Cove, and surrounding rural
areas who are at imminent risk of homelessness, or who are experiencing homelessness.
Clients are to be enrolled through the FMCoC CES, with any ineligible clients referred back
to CES to be linked with other housing programs they may be eligible for.
III. RAPID REHOUSING SERVICES
To achieve the goal of preventing homelessness and to adequately address program
requirements, Selma C.O.M will provide the following services:
A. Case Management: All participants will receive case management services. Rapid
Rehousing Specialists will:
1. Hold case management meetings with clients at least biweekly in the agency office,
on-site at a shelter or temporary housing location, or via phone to assess and monitor
client needs.
2. Collaborate within their own networks and the larger community to meet client needs.
3. Identify and connect clients to potential sources of income or other forms of support.
4. Hold case management meetings at the home of the clients once a household is
permanently housed.
5. Provide service linkage and coordination.
C-1
Revised Exhibit C
6. Executive Director will also provide direct clients services.
7. Provide transportation to and from necessary appointments related to health and
housing stability.
8. Assist in obtaining entitlements and benefits.
9. Assist with appointments.
10. Access social and recreational opportunities.
11. Assist in pursuing employment or education goals.
12. Intervene early in housing and landlord issues.
13. Update assessment and service plans to reflect current needs and interests at least
once monthly.
14. Maintain a minimum staff-to-client ratio of 1:10.
B. Housing Financial Assistance: For those clients requiring housing financial assistance,
Selma C.O.M will provide full or partial subsidies for:
1. Rental application/background check fees.
2. Up to 24 months of Rental assistance paid directly to the landlord (calculated based
on the client's net income, any unexpected expenses, and any changes in income).
3. Security deposits (including up to "double deposits," if required).
4. Utility deposits
5. Up to 12 months of utility payments.
6. A one-time payment of up to six (6) months of utility arrearages.
7. Motel/hotel costs in placement periods, to be determined on a case-by-case basis.
8. Moving or storage costs.
C. Housing First Approach:
1. Selma C.O.M will prioritize the housing, health, and well-being of participants seeking
shelter without regard to gender, sexual orientation, and/or disability in compliance
with Housing First policies and always with the ultimate goal of resolving the client's
housing crisis situation quickly and efficiently. There will be no preconditions or barriers
for obtaining service, as provided in California Welfare and Institutions Code, Chapter
6.5, Section 8255, part (d).
D. Housing Search and Placement: For clients in need of housing search and placement
services, Rapid Rehousing Specialists will:
1. Assess the client's housing barriers, needs, and preferences.
2. Develop an action plan for locating housing.
3. Generate housing leads for households by leveraging existing relationships with
landlords.
4. Offer application fee assistance to clients in need.
5. Provide outreach to and negotiation with landlords.
6. Provide assistance with submitting rental applications and understanding leases.
7. Inspect housing for compliance with habitability, lead-based paint, and rent
reasonableness.
8. Provide assistance with obtaining utilities and making moving arrangements.
9. Provide tenant counseling.
E. Connection to Community Resources: Rapid Rehousing Specialists will connect clients
with needed community resources and service options, including legal services,
healthcare, vocational assistance, transportation, childcare, and any other forms of
assistance identified in their individualized service plan. This will include leveraging
CalAIM where appropriate.
C-2
Revised Exhibit C
IV. SUBRECIPIENT RESPONSIBILITIES
Selma C.O.M shall:
A. Be a member in good standing of the FMCoC or join the FMCoC within 30 days of award
announcement: paying annual dues, regularly attending meetings, and contributing to the
work of the FMCoC. See FMCoC Bylaws/Governance Charter, Article III for General
Membership Information at: fresnomaderahomeless.org/overview
B. Accept referrals to the program exclusively through the FMCoC CES.
C. Enter participant information into the Homeless Management Information System (HMIS)
within three (3)days in compliance with State of California Homeless Housing,Assistance,
and Prevention Program (HHAP) and United States Department of Housing and Urban
Development (HUD) data collection, management, and reporting standards.
D. Meet regularly with County staff, monthly or as often as needed, for contract management,
service coordination, problem resolution, information sharing, training, review of outcomes
and invoices, and monitoring of services.
E. Engage clients in an inclusive manner, including utilizing interpreters when needed to
ensure linguistic and cultural boundaries are addressed and overcome.
F. Provide annual Civil Rights training to staff at the beginning of every calendar year and
provide relevant verification to the County of Fresno by April 1.
G. Complete a verification of income, with all sources of household income (including zero-
income households) for each household member aged 18 or older verified and
documented at intake and every three (3) months to determine a client's share of costs.
Third-party documentation is the preferred form of verification.
H. Selma C.O.M. will be a Coordinated Entry assessment site, that conducts homeless
services pre-screening using the approved CES Assessment tool.
I. In the event the number of referrals exceeds the number of available beds, Selma C.O.M.
will prioritize referrals by length of homelessness, acuity of needs, and other factors, as
reflected on the FMCoC By-Name list.
J. Maintain Satisfactory Performance— Per Section 1.2 of the Agreement, optional renewals
are dependent upon Subrecipient's satisfactory performance and will include the following:
1. Satisfactory performance outcomes.
2. CalAIM utilization - which shall be defined as follows:
a. Becoming a CalAIM provider of Enhanced Care Management and Community
Supports;
b. Having a specific plan with a CalAIM provider(approved by the County)to leverage
available resources; or
c. Making satisfactory progress (as approved by the County) toward becoming a
CalAIM provider or partnering with an existing CalAIM provider to leverage
available resources.
V. DSS RESPONSIBILITIES
To serve as an effective partner and monitor of services, the Fresno County Department of
Social Services (DSS) will:
A. Meet with Selma C.O.M monthly, or as often as needed according to their contract
monitoring plan, for service coordination, problem/issue resolution, information sharing,
training, and review and monitoring of services.
B. In addition to monitoring progress and outcomes through regular meetings and monthly
activity reports, annual site visits will be conducted for inspection of client files, and
observation of daily on-site activities.
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Revised Exhibit C
VI. PERFORMANCE OUTCOMES
Selma C.O.M shall provide complete and accurate monthly activity reports to the County of
Fresno in a report format approved by the County within 30 days from the end of each month,
and achieve the following expectations and outcomes:
Selma C.O.M will fulfill the following Expectations:
A. Provide Rapid Rehousing services to a minimum of 15 unduplicated households
annually.
B. Provide Rapid Rehousing services to approximately six (6) duplicated households
annually (carried over from the previous year).
Selma C.O.M is expected to deliver the following Outcomes:
A. 75% of all program participants will be permanently housed within 12 months of entering
the program.
B. 80% of households will remain permanently housed six (6) months after exiting the
program.
C. 75% of households will remain permanently housed 12 months after exiting the program.
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