HomeMy WebLinkAboutP-25-558 Homebase.pdf 1-0 County of Fresno
GENERAL SERVICES DEPARTMENT
Facilities• Fleet• Purchasing•Security
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PROCUREMENT AGREEMENT
Agreement Number P-25-558
October 27, 2025
Homebase
870 Market Street Suite 1228
San Francisco, CA 94102
The County of Fresno (County) hereby contracts with Homebase (Contractor)to provide consulting services
in accordance with the text of this agreement, and the Attachment"A".
TERM: This Agreement shall become effective December 1, 2025 and shall remain in effect through
November 30, 2026.
EXTENSION: This Agreement may be extended for an additional one (1)year period by the mutual written
consent of all parties.
MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County
reserves the right to increase or decrease orders or quantities.
CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment"A"
attached, at the rates set forth in Attachment"A".
ORDERS: Orders will be placed on an as-needed basis by The County of Fresno Administrative Office
under this contract.
PRICES: Prices shall be firm for the contract period.
MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of
One-Hundred Ninety-Nine Thousand Dollars ($199,999.00).
ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as
deemed necessary. Such additions shall be made in writing and signed by both parties.
DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be
delivered complete as specified. All orders placed before Agreement expiration shall be honored under the
terms and conditions of this Agreement.
DEFAULT: In case of default by Contractor, the County may procure the articles/services from another
source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any
other legal means available to the County. The prices paid by County shall be considered the prevailing
market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not
meet specifications, will be at the expense of Contractor.
Purchasing Services/333 W Pontiac Way/Clovis, California 93612/(559)600-7110
*The County of Fresno is an Equal Employment Opportunity Employer*
PROCUREMENT AGREEMENT NUMBER: P-25-558 Page 2
Homebase
October 27, 2025
INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing
instructions included in each order referencing this Agreement. The Agreement number must appear on all
shipping documents and invoices. Invoice terms shall be Net 45 Days.
INVOICE TERMS: Net forty-five (45)days from the receipt of invoice.
TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30)days written
notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory
services or supplies provided to the date of termination.
LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they
be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel
engaged in service covered by this Agreement.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased
goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible
condition all books, documents, papers, data files and other records related to its performance under this
contract. Such records shall be complete and available to Fresno County, the State of California, the federal
government or their duly authorized representatives for the purpose of audit, examination, or copying during
the term of the contract and for a period of at least three years following the County's final payment under the
contract or until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records
must be retained in the manner described above until all pending matters are closed.
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations under this
Agreement.
Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and
employees from any and all claims for damage or other liability, including costs, expenses (including
attorney's fees and costs), causes of action, claims or judgments resulting out of or in any way connected
with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this
Agreement, and from any and all costs and expenses (including attorney's fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under
this Agreement.
INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement:
A. Commercial General Liability: Commercial general liability insurance with limits of not less than Two
Million Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000). This policy must be issued on a per occurrence basis. Coverage must include products,
completed operations, property damage, bodily injury, personal injury, and advertising injury. The
Contractor shall obtain an endorsement to this policy naming the County of Fresno, its officers, agents,
employees, and volunteers, individually and collectively, as additional insureds, but only insofar as the
operations under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County is excess only
and not contributing with insurance provided under the Contractor's policy.
B. Automobile Liability: Automobile liability insurance with limits of not less than One Million Dollars
($1,000,000) per occurrence for bodily injury and for property damages. Coverage must include any auto
used in connection with this Agreement.
C. Professional Liability: Professional liability insurance with limits of not less than One Million Dollars
($1,000,000) per occurrence and an annual aggregate of Three Million Dollars ($3,000,000). If this is a
claims-made policy, then (1)the retroactive date must be prior to the date on which services began
P-25-558 Homebase
PROCUREMENT AGREEMENT NUMBER: P-25-558 Page 3
Homebase
October 27, 2025
under this Agreement; (2)the Contractor shall maintain the policy and provide to the County annual
evidence of insurance for not less than five years after completion of services under this Agreement; and
(3) if the policy is canceled or not renewed, and not replaced with another claims-made policy with a
retroactive date prior to the date on which services begin under this Agreement, then the Contractor shall
purchase extended reporting coverage on its claims-made policy for a minimum of five years after
completion of services under this Agreement.
D. Worker's Compensation: Workers compensation insurance as required by the laws of the State of
California with statutory limits.
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within Thirty(30) days from the date Contractor signs and executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, CAO 2281 Tulare St., Suite 304 Fresno, CA 93721, stating that such
insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents
and employees will not be responsible for any premiums on the policies; that such Commercial General
Liability insurance names the County of Fresno, its officers, agents and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are concerned;
that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-
insurance, maintained by County, its officers, agents and employees, shall be excess only and not
contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be
cancelled or changed without a minimum of thirty(30)days advance, written notice given to County.
Certificates of Insurance are to include the contract number at the top of the first page.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or
better.
COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish
proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence.
INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor
under this Agreement, it is mutually understood and agreed that Contractor, including any and all of
Contractor's officers, agents, and employees will at all times be acting and performing as an independent
contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee,joint
venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise
or direct the manner or method by which Contractor shall perform its work and function. However, County
shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations
in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable
P-25-558 Homebase
PROCUREMENT AGREEMENT NUMBER: P-25-558 Page 4
Homebase
October 27, 2025
provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to
others unrelated to the County or to this Agreement.
NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the written consent of the other party.
AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County
with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments,
writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature
whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set
forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both
parties.
INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this
Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)the
text of this Agreement(excluding Attachment"A"); (2)Attachment"A".
GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the
State of California. Venue for any action shall only be in County of Fresno.
ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic
signature as provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement
to represent their signature, including but not limited to (1) a digital signature; (2)a faxed version of an
original handwritten signature; or(3)an electronically scanned and transmitted (for example by PDF
document) of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and
effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act(Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other
party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means
and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning all pages of this Agreement to my office via email.
Please refer any inquiries in this matter to Crystal Nino, Purchasing Analyst, at 559-600-7113 or
cnino@fresnocountyca.gov.
P-25-558 Homebase
PROCUREMENT AGREEMENT NUMBER: P-25-558 Page 5
Homebase
October 27, 2025
FOR THE COUNTY OF FRESNO
Riley Digitally signed by Riley
Blackburn
Blackburn Date: 2025.11.0409:58:21
-08'00'
Riley Blackburn
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
P-25-558 Homebase
PROCUREMENT AGREEMENT NUMBER: P-25-558 Page 6
Homebase
October 27,2025
CONTRACTOR TO COMPLETE:
Company: Homebase (type of entity is nonprofit)
Type of Entity:
Individual Q Limited Liability Company
Sole Proprietorship Q Limited Liability Partnership
Corporation i - General Partnership
870 Market Street, Suite 1228 San Francisco CA 94102
Address city State Zip
415-788-7961 n/a summer@homebaseccc.org
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name&
Title: Nikka Rapkin, Executive Director Print Name&Title:
Signature: a ,ki �' 58:09PDT) Signature:
ACCOUNTING USE ONLY
ORG No.: 2540
Account No.: 7295
Requisition No.: 5402600005
(7/2024)
P-25-558 Homebase
P-25-558 Attachment"A"
Fresno Madera Continuum of Care Support
2025-2026
cmzzv
Homebase provides technical services to communities and agencies to advance solutions to homelessness. The
proposed contract outlines technical assistance support to the County of Fresno as collaborative applicant for the
Fresno Madera Continuum of Care (FMCoC).
1. Continuum of Care (CoC) Competition & Activities: Support & train the County of Fresno staff to
facilitate, draft, and submit the 2025 and 2026 Continuum of Care (CoC) and CoC Builds Competition.
2. CoC System Support:
o Support CoC-mandated activities and CoC board and project compliance with HUD regulations.
o Provide technical assistance to the County and CoC on request.
o Provide hiring & training support for new County of Fresno staff.
Each task is described in detail below.
1 . COC APPLICATION
Train and collaborate with Fresno County staff to run the Continuum of Care Competition local project selection
process and CoC application drafting process, which may include:
• Prepare, with input from County staff, a detailed timeline from immediately prior to the Notice of
Funding Opportunity (NOFO) release through application submission with identified responsibilities
for County staff and Homebase.
o Advising County staff on the local notice of funding and public outreach process.
• Provide technical assistance after the CoC NOFO release to applicants:
o Preparing training materials for and conducting an applicant training/technical assistance
workshop.
o Providing on-call detailed consultation on HUD and application requirements to County and
all applicants.
o Reviewing project applications for compliance with HUD threshold requirements and
requesting applicant text edits.
• Facilitate the NOFO proposal scoring and ranking process, including attending related meetings,
providing training to scoring panelists, preparing materials, facilitating reaching decisions, and
distributing results to projects.
• Prepare, in partnership with the County, the CoC application submission to HUD, including all required
components. Work with County staff to identify existing information on the homeless population,
needs, system capacity, funding, discharge planning, and mainstream participation as the application
requires; and gather information from County-identified contacts. County staff to provide Homebase
with information relevant to all application sections.
Homebase
ADVANCING SOLUTIONS TO HOMELESSNESS
1
P-25-558 Attachment"A"
• Provide draft CoC Application and attachments to County staff prior to application submission and
brief County staff on the required electronic submission protocols.
• Compile the consolidated application to HUD (original) for submission by County staff.
Train and collaborate with Fresno County staff to run the CoC Builds Competition project selection process and
support the application drafting process, which may include:
• Prepare, with input from County staff, a detailed timeline from immediately prior to the Notice of
Funding Opportunity (NOFO) release through application submission with identified responsibilities
for County staff and Homebase.
• Provide technical assistance after the CoC NOFO release to applicants.
• Facilitate the NOFO proposal scoring and ranking process, as necessary.
• Support CoC Builds application drafting and complete final review of application before submission.
CoC Mandated Activities
• Attend monthly CoC Board and General Membership Meetings providing technical support and creating
materials where appropriate.
• Assist with issues related to improving CoC grant spend
• Support for CoC operations: Update Governance Charter, Written Standards (as needed), CoC-related
policies and procedures, and perform regulatory research to ensure their proper implementation.
• Support creation of CoC trainings in the Learning Management System platform.
CoC Technical Assistance and Support:
• Provide technical assistance on request (e.g. support for County staff in responding to technical assistance
questions, answering collaborative applicant compliance questions, advising on CoC system re-design
etc.)
• Support, in partnership with the County and CoC staff, coordinated entry (CE) processes including the
required annual CE evaluation, CE redesign, and response to CE technical assistance questions, and
attend CE leadership and management entity meetings.
• Assist with implementation, in partnership with CoC, City & County staff, a CoC-wide grievance policy so
the CoC can track fair housing, discrimination, and other common types of grievances, as required by
HUD and California state-law.
• Support CoC lived experience staff's implementation of CoC Lived Experience Representatives initiative.
Support Collaborative Applicant Transition:
• Continue implementation of training plan for collaborative applicant.
• Advise on hiring of new County collaborative applicant staff and carry out CoC-focused trainings for new
staff.
• Support system level analysis in first quarter of 2026 to assess CoC grant administration structure and
coordinated entry staffing and recommend system level changes.
Homebase
ADVANCING SOLUTIONS TO HOMELESSNESS
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P-25-558 Attachment"A"
• Support and offboard all year-round collaborative applicant obligations to County staff, including CoC
monitoring, grant spend, and project capacity building.
•
This $199,999.00 will cover the scope of work proposed, including all professional services and costs from
December 1, 2025, to November 30, 2026.
TOTAL: $199,999.00 from the 2024 CoC Planning Grant.
We look forward to helping you end homelessness in your CoC. If you have any questions, please contact Nora
Breslin, Directing Attorney— Team Lead, 475.788.796 7 ext. 360 or nora(cDhomebaseccc.orq.
Homebase
ADVANCING SOLUTIONS TO HOMELESSNESS
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