HomeMy WebLinkAboutExhibit A - Policy for Contribution Management.pdf Exhibit A
Valley Water Collaborative
POLICY FOR CONTRIBUTION MANAGEMENT
Adopted by the VWC Board of Directors on June 4, 2025.
1) Annually, each Basin Advisory Committee reviews and subsequently votes on the
contribution allocation per industry sector as it pertains to the upcoming year's
budget.
2) Annually, the Board of Directors approves the contribution allocation per industry
sector submitted to the Board by each Advisory Committee as it pertains to the
upcoming year's budget.
3) Sector Allocation Process
a. Sent annually to the sector lead in each basin by VWC staff:
i. list of participating entities for each sector
ii. total amount each industry sector is responsible for covering based
on #2 above
b. Sector leads are responsible for working with entities within the sector to
determine the contribution amount needed from each entity.
c. Within 30 days, the sector lead sends the contribution information for each
entity to VWC staff.
4) VWC emails the Request for Contribution Statement to each entity in the industry
sector.
a. If a contribution by an entity is not received, the following process will be
followed:
i. After 90 days a final notice is mailed to the entity
ii. After 120 days from the date of the initial Request for Contribution
Statement, VWC will notify the Regional Water Board that the entity is
considered delinquent and no longer a participant in VWC.
CONTRIBUTION SHORTFALL:
If an industry sector does not cover their portion of the approved budget in a calendar year
(due to non-payment by one or more entities), the sector carries over the contribution
shortfall into the following year industry sector budget.
At the beginning of the budget year, VWC will provide the industry sector lead with:
• a list of participating entities
• total commitment for previous year
• total collected in the previous year
• amount paid/unpaid per entity in previous year
• total contributions needed for the upcoming year
The industry sector is responsible for determining among its participants how to make up
the contribution shortfall in the following year's budget.
CONTRIBUTION SURPLUS:
If sector participants contribute more than the amount needed to cover the sector's budget
commitments in a year, the amount over-contributed will be subtracted from the total
amount needed to cover the sector's commitment in the subsequent year.
At the beginning of the budget year, VWC will provide the industry sector lead with:
• a list of participating entities
• total commitment for previous year
• total collected in the previous year
• amount paid per entity in previous year
• total contributions needed for the upcoming year
The industry sector is responsible for determining how to allocate over-contribution among
its participants.