HomeMy WebLinkAboutAgreement A-19-523 with Cal OES.pdfProject Contact Information Cal OES 2-102 (Revised 07/2019)
PROJECT CONTACT INFORMATION
Subrecipient: Subaward #:
Provide the name, title, address, telephone number, and e-mail address for the project
contacts named below.
1.The Project Director for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
2.The Financial Officer for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
3.The person having Routine Programmatic responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
4.The person having Routine Fiscal responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
5.The Executive Director of a Community Based Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing
agency:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
6.The Official Designated by the Governing Board to enter into the Grant Subaward
for the City/County or Community-Based Organization, as stated in Section 15 of
the Grant Subaward Face Sheet:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
7.The Chair of the Governing Body of the Subrecipient:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
SIGNATURE AUTHORIZATION Subaward #: VW19 38 0100 Subrecipient: Fresno County Implementing Agency: Probation Department *The Project Director and Financial Officer are REQUIRED to sign this form. *Project Director: Joy Thompson Signature: ~~ 6---, __ ,Q Date: 1.P l The following persons are authorized to sign for the Project Director Signa ure . l<c"r~!l Koath Print Name Signature Print Name Signature Print Name Signature Print Name Signature Print Name Signature Authorization -Cal OES 2-103 (Rev. 7/2015) *Financial Officer: Greg Reinke Signature: ~~ -Date: ~ '2> -l lo -L j The following persons are authorized to sign for the Finan~ Sign~ure /JO f1.4!3t-ivt;, fl . ~,too Print Name Signature Print Name Signature Print Name Signature Print Name Signature Print Name
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Fund
The applicant must complete a Certification of Assurance of Compliance-VOCA
(Cal OES 2-104f), which includes details regarding Federal Grant Funds, Equal Employment
Opportunity Program, Drug Free Workplace Compliance, California Environmental Quality
Act, Lobbying, Debarment and Suspension requirements, Proof of Authority from City
Council/Governing Board, Civil Rights Compliance, and the special conditions for Subaward
with the above mentioned fund. The applicant is required to submit the necessary
assurances and documentation before finalization of the Grant Subaward. In signing the
Grant Subaward Face Sheet, the applicant formally notifies Cal OES that the applicant will
comply with all pertinent requirements.
Resolutions are no longer required as submission documents. Cal OES has incorporated the
resolution into the Certification of Assurance of Compliance, Section VII, entitled, "Proof of
Authority from City Council/Governing Board." The Applicant is required to obtain written
authorization (original signature) from the City Council/Governing board that the official
executing the agreement is, in fact, authorized to do so, and will maintain said written
authorization on file and readily available upon demand. This requirement does not apply to
state agencies.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 1
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Fund
I, hereby certify that
(official authorized to sign Subaward; same person as Section 15 on Subaward Face Sheet)
Subrecipient:
Implementing Agency:
Project Title:
is responsible for reviewing the Subrecipient Handbook and adhering to all of the Subaward
requirements (state and/or federal) as directed by Cal OES including, but not limited to, the
following areas:
I. Federal Grant Funds
Subrecipients expending $750,000 or more in federal grant funds annually are required
to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F and
are allowed to utilize federal grant funds to budget for the audit costs. See Section 8000
of the Subrecipient Handbook for more detail.
The above named Subrecipient receives $750,000 or more in federal grant funds
annually.
The above named Subrecipient does not receive $750,000 or more in federal grant
funds annually.
II. Equal Employment Opportunity – (Subrecipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment because
of race, color, religion, religious creed (including religious dress and grooming
practices), national origin, ancestry, citizenship, physical or mental disability, medical
condition (including cancer and genetic characteristics), genetic information, marital
status, sex (including pregnancy, childbirth, breastfeeding, or related medical
conditions), gender, gender identity, gender expression, age , sexual orientation,
veteran and/or military status, protected medical leaves (requesting or approved for
leave under the Family and Medical Leave Act or the California Family Rights Act),
domestic violence victim status, political affiliation, and any other status protected by
state or federal law. Cal OES-funded projects certify that they will comply with all state
and federal requirements regarding equal employment opportunity, nondiscrimination
and civil rights.
Please provide the following information:
Equal Employment Opportunity Officer:
Title:
Address:
Phone:
Email:
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 2
III. Drug-Free Workplace Act of 1990 – (Subrecipient Handbook, Section 2152)
The State of California requires that every person or organization subawarded a grant or
contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) – (Subrecipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES funded projects to certify compliance with CEQA.
Projects receiving funding must coordinate with their city or county planning agency to
ensure that the project is compliance with CEQA requirements.
V. Lobbying – (Subrecipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant funded positions shall not be used for any
lobbying activities, including, but not limited to, being paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal grant or cooperative
agreement.
VI. Debarment and Suspension – (Subrecipient Handbook Section 2155)
(This applies to federally funded grants only.)
Cal OES-funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department of agency.
VII. Proof of Authority from City Council/Governing Board – (Subrecipient Handbook Section
1350)
The above-named organization (Applicant) accepts responsibility for and will comply
with the requirement to obtain a signed resolution from the city council/governing
board in support of this program. The applicant agrees to provide all matching funds
required for said project (including any amendment thereof) under the Program and
the funding terms and conditions of Cal OES, and that any cash match will be
appropriated as required. It is agreed that any liability arising out of the performance of
this Subaward, including civil court actions for damages, shall be the responsibility of the
grant Subrecipient and the authorizing agency. The State of California and Cal OES
disclaim responsibility of any such liability. Furthermore, it is also agreed that grant funds
received from Cal OES shall not be used to supplant expenditures controlled by the city
council/governing board.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 3
The applicant is required to obtain written authorization from the city council/governing
board that the official executing this agreement is, in fact, authorized to do so. The
applicant is also required to maintain said written authorization on file and readily
available upon demand.
VIII. Civil Rights Compliance
The Subrecipient complies with all laws that prohibit excluding, denying or discriminating
against any person based on actual or perceived race, color, national origin, disability,
religion, age, sex, gender identity, and sexual orientation in both the delivery of services
and employment practices and does not use federal financial assistance to engage in
explicitly religious activities.
IX. Special Condition for Grant Subaward with Victims of Crime Act (VOCA) Funds
1. Applicability of Part 200 Uniform Requirements
The Subrecipient agrees to comply with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part
2800 (together, the "Part 200 Uniform Requirements").
2. Compliance with DOJ Grants Financial Guide
The Subrecipient agrees to comply with the Department of Justice Grants
Financial Guide as posted on the OJP website (currently, the "2015 DOJ Grants
Financial Guide"), including any updated version that may be posted during the
period of performance.
3. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons
(including reporting requirements and OJP authority to terminate award)
The Subrecipient agrees to comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of Subrecipient or individuals
defined (for purposes of this condition) as "employees" of the Subrecipient.
The details of the Subrecipient's obligations regarding prohibited conduct
related to trafficking in persons are posted on the OJP website at:
http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by Subrecipients related to trafficking in persons
(including reporting requirements and OJP authority to terminate award)), and
are incorporated by reference here.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 4
4. Civil Rights and Nondiscrimination
The Subrecipient understands that the federal statutes and regulations
pertaining to civil rights and nondiscrimination and, in addition:
a. the Subrecipient understands that the applicable statutes pertaining to civil
rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. §
2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section
901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303
of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Subrecipient understands that the applicable statutes pertaining to
nondiscrimination may include section 809(c) of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968 (34 U.S.C. §10228(c)); section 1407(e) of
the Victims of Crime Act of 1984 (34 U.S.C. § 20110 (e)) ; section 299A(b) of
the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. §
11182(b)); and the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C.
§ 12291(b)(13), which will apply to all awards made by the Office of Violence
Against Women, also may apply to an award made otherwise; and
c. the Subrecipient understands they must comply with the specific assurances
set out in 29 C.F.R.
§§ 42.105 and 42.204.
5. Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient agrees to comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences (as that term is defined by DOJ), including
the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently,
as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial
Guide").
6. Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency (OJP
or OVW, as appropriate) may withhold award funds, or may impose other
related requirements, if (as determined by the DOJ awarding agency) the
Subrecipient does not satisfactorily and promptly address outstanding issues
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 5
from audits required by the Part 200 Uniform Requirements (or by the terms of
this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
7. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The Subrecipient agrees to promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent,
contractor, subcontractor, or other person has, in connection with funds under this
award (1) submitted a claim that violates the False Claims Act; or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery,
gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this
award should be reported to the OIG by:
o Mail: Office of the Inspector General,
U.S. Department of Justice, Investigations Division,
950 Pennsylvania Avenue, N.W. Room 4706,
Washington, DC 20530;
o E-mail: oig.hotline@usdoj.gov;
o DOJ OIG hotline (contact information in English and Spanish): (800) 869-4499;
and/or
o DOJ OIG hotline fax: (202) 616-9881.
Additional information is available from the DOJ OIG website at
http://www.usdoj.gov/oig.
8. Compliance with General Appropriations-Law Restrictions on the Use of Federal
Funds
The Subrecipient agrees to comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations
Act, 2016, are set out at http://ojp.gov/funding/Explore/FY2016-
AppropriationsLawRestrictions.htm, and are incorporated by reference here.
9. Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
The Subrecipient understands and agrees that no Subrecipient under this award,
or entity that receives a procurement contract or subcontract with any funds
under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or
purports to prohibit or restrict, the reporting (in accordance with law) of waste,
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 6
fraud, or abuse to an investigative or law enforcement representative of a
federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to sensitive
compartmented information), or any other form issued by a federal department
or agency governing the nondisclosure of classified information.
a. In accepting this award, the Subrecipient:
o Represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as
described above; and
o Certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by
that agency.
b. If the Subrecipient does or is authorized under this award to make
subawards, procurement contracts, or both:
o It represents that (1) it has determined that no other entity that the
Subrecipient's application proposes may or will receive award funds
(whether through a subaward, procurement contract, or subcontract
under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors
that currently prohibit or otherwise currently restrict (or purport to prohibit
or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and (2) it has made appropriate inquiry, or
otherwise has an adequate factual basis, to support this representation;
and
o It certifies that, if it learns or is notified that any Subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been
requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 7
entity, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
10. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Subrecipient
understands that DOJ encourages Subrecipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the
course of performing work funded by this award, and to establish workplace
safety policies and conduct education, awareness, and other outreach to
decrease crashes caused by distracted drivers.
11. Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements that may
be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during
the period of performance for this award, if the Subrecipient is designated as
"high- risk" for purposes of the DOJ high-risk grantee list.
12. OJP Training Guiding Principles
The Subrecipient understands and agrees that any training or training materials
developed or delivered with OJP award funds must adhere to the OJP Training
Guiding Principles for Grantees and Subgrantees, available at
http://ojp.gov/funding/ojptrainingguidingprinciples.htm.
13. Requirement to report actual or imminent breach of personally identifiable
information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures
in place to respond in the event of an actual or imminent "breach" (OMB M-17-
12) if it (or a subrecipient)--1) creates, collects, uses, processes, stores, maintains,
disseminates, discloses, or disposes of "personally identifiable information (PII)" (2
CFR 200.79) within the scope of an OJP grant-funded program or activity, or 2)
uses or operates a "Federal information system" (OMB Circular A-130). The
recipient's breach procedures must include a requirement to report actual or
imminent breach of PII to an OJP Program Manager no later than 24 hours after
an occurrence of an actual breach, or the detection of an imminent breach.
14. Specific Post-Award Approval Required to Use a Non-Competitive Approach in
any Procurement Contract that Would Exceed $150,000
The Subrecipient agrees to comply with all applicable requirements to obtain
specific advance approval to use a non-competitive approach in any
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 8
procurement contract that would exceed the Simplified Acquisition Threshold
(currently, $150,000). This condition applies to agreements that, for purposes of
federal grants administrative requirement, OJP considers a procurement
"contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the
OJP web site at
http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm [Award
condition: Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $150,000)] and
are incorporated by reference here.
15. Requirement for Data on Performance and Effectiveness Under the Award
The Subrecipient agrees to collect and maintain data that measure the
performance and effectiveness of activities under this award. The data must be
provided to OJP in the manner (including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act, and other applicable laws.
16. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The Subrecipient agrees to comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit,
under specified circumstances, discrimination against an employee as reprisal
for the employee's disclosure of information related to gross mismanagement of
a federal grant, a gross waste of federal funds, an abuse of authority relating to
a federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
to this award, the Subrecipient is to contact the DOJ awarding agency (OJP or
OVW, as appropriate) for guidance.
17. VOCA Requirements
The recipient assures that the State and its subrecipients will comply with the
conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and
1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and (b)(1) and (2) (and the applicable
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 5/2019) 9
program guidelines and regulations), as required. Specifically, the State certifies
that funds under this award will:
a. be awarded only to eligible victim assistance organizations, 34 U.S.C.
20103(a)(2);
b. not be used to supplant State and local public funds that would otherwise
be available for crime victim assistance, 34 U.S.C. 20103(a)(2); and
c. be allocated in accordance with program guidelines or regulations
implementing 34 U.S.C. 20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a
minimum, assist victims in the following categories: sexual assault, child
abuse, domestic violence, and underserved victims of violent crimes as
identified by the State.
18. Demographic Data
The Subrecipient agrees to collect and maintain information on race, sex,
national origin, age, and disability of victims receiving assistance, where such
information is voluntarily furnished by the victim.
19. Performance Reports
The Subrecipient agrees to submit (and, as necessary, require sub-Subrecipients
to submit) quarterly performance reports on the performance metrics identified
by OVC, and in the manner required by OVC. This information on the activities
supported by the award funding will assist in assessing the effects that VOCA
Victim Assistance funds have had on services to crime victims within the
jurisdiction.
20. Access to Records
The Subrecipient authorizes the Office for Victims of Crime (OVC) and/or the
Office of the Chief Financial Officer (OCFO), and its representatives, access to
and the right to examine all records, books, paper or documents related to the
VOCA grant.
All appropriate documentation must be maintained on file by the project and available for
Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
Subrecipient may be ineligible for subaward of any future grants if the Cal OES determines
that any of the following has occurred: (1) the Subrecipient has made false certification, or
(2) violates the certification by failing to carry out the requirements as noted above.
I CERTIFICATION
I, the official named below, am the same ind ividual authorized to sign the Grant Subaward
[Section 15 on Grant Subaward Face Sheet], and hereby swear t hat I am duly authorized
legally to bind the contractor or grant Subrecipient to the above described certification. I
am fully aware that this certification , executed on the date and in the county below, is
made under penalty of perjury under the laws of the State of California.
~
Authorized Official 's Signature: ~3-c ..-,,
Authorized Official 's Typed Name:_N_a_th_a_n_M_a_g_s_ig _____________ _
Au t horized Official's Title: Chairman, Board of Supervisors
Date Executed: ~ ~ ~\C,
I
Federal Employer ID#: 94-6000512 Federal DUNS #_9_32_9_5_3_0_37 _____ _
Current System for Award Management (SAM) Exp iration Date.;_: 0_4_1_0_7_12_0_2_0 ____ _
Executed in the City/County of: Fresno ATTEST :
BERNICE E. SEIDEL ~======================== Cle rk of t he Board of Supervisors
Cou ~no , State of Cal ifornia
AUTHORIZED BY: (not applicable to State agencies) By De p uty ~
D City Financial Officer
D City Manager
[j] County Financial Officer
D County Manager
0 Governing Board Chair
Signature: [) i:),(/41 I\ Q r .l ,(/v
Typed Name: Oscar J. Garcia ' J l,
Title: Auditor-Controller/Treasurer-Tax Collector
C e rt ific ation of Assur a nce o f C omp lia nce -VOCA Cal O ES 2-104f (R e v . 5/2019) 10
BUDGET CATEGORY AND LINE ITEM DETAIL
Cal OES 2-106a (Revised 4/2016)
18 VOCA 18 VOCA
Match 19 VWAO
COST
$88,512 $88,512
$76,103 $76,103
$166,212 $166,212
$147,746 $147,746
$5,992 $5,992
$458 $458
$100,656 $100,656
$91,144 $91,144
$5,443 $5,443
$416 $416
$300,636 $300,636
$236,663 $236,663
$21,682 $21,682
$1,659 $1,659
$51,780 $51,780
$49,497 $49,497
$3,734 $3,734
$286 $286
$26,520 $26,520
$4,194 x 12 months x 2 FTE =$100,656
$7376/month x 12 months = $88,512
Project Coordinator (Probation Services Manager) 1.0 FTE
$4,617/month x 12 months x 3 FTE =$166,212
Benefits: 88.89% of $55,404 = $49,249 x 3 = $147,746
Victim Witness Advocate - 2 FTE
Subaward #: VW19 38 0100
Victim Witness Advocate - 7 FTE
Benefits include Unemployment Ins - .10%, Retirement - 64.80%,
OASDI - 7.65%; Workers Comp- .62%, Health Insurance -
17.17%, Benefit Administration - .21%
$3,579 x 12 months x 7 FTE =$300,636
Program Technician - 1 FTE
Subrecipient: County of Fresno
$2,210 x 12 months x 1 FTE =$26,520
Benefits: 7.65% of $5,992 = $458
Benefits: 90.55% of $50,328 = $45,572 x 2 = $91,144
Office Assistant - 1 FTE
Benefits: 95.59% of $51,780 = $49,497
Benefits: 7.65% of $5,445 = $417 (will only claim $416)
Benefits include Unemployment Ins - .06%, Retirement - 64.80%,
OASDI - 7.65%; Workers Comp- .35%, Health Insurance - 13%,
Benefit Administration - .12%
Benefits include Unemployment Ins - .09%, Retirement - 64.80%,
OASDI - 7.65%; Workers Comp- .56%, Health Insurance -
15.6%, Benefit Administration - .19%
Benefits include Unemployment Ins - .11%, Retirement - 51.16%,
OASDI - 7.65%; Workers Comp- .68%, Health Insurance -
18.89%, Benefit Administration - .23%
Benefits: 78.72% of $42,948 = $33,809 x 7 = $236,663
Benefits include Unemployment Ins - .10%, Retirement - 64.80%,
OASDI - 7.65%; Workers Comp- .60%, Health Insurance -
22.23%, Benefit Administration - .21%
Sr. Victim Witness Advocate 3 FTE Overtime
$26.63/hr x 1.5 x 150 hrs = $5,992
A. Personal Services – Salaries/Employee Benefits
Benefits: 85.98% of $88,512 = $76,103
Sr. Victim Witness Advocate 3.0 FTE
Benefits: OASDI - 7.65%
Victim Witness Advocate 2 FTE Overtime
$24.19/hr x 1.5 x 150 hrs = $5,443
Benefits: OASDI - 7.65%
Benefits: 7.65% of $3,734 = $286
Benefits: OASDI - 7.65%
Victim Witness Advocate 7.0 FTE Overtime
$20.65/hr x 1.5 x 700 hrs = $21,683 (will only claim $21,682)
Benefits: 7.65% of $21,683 = $1,659
Benefits: OASDI - 7.65%
Program Technician - 1 FTE - Overtime
$24.89/hr x 1.5 x 100 hrs = $3,734
$4,315 x 12 months x 1 FTE =$51,780
BUDGET CATEGORY AND LINE ITEM DETAIL
Cal OES 2-106a (Revised 4/2016)
18 VOCA 18 VOCA
Match 19 VWAO
COST
Subaward #: VW19 38 0100Subrecipient: County of Fresno
A. Personal Services – Salaries/Employee Benefits
$24,706 $24,706
$14,400 $14,400
$1,102 $1,102
MVA -VWA
$42,948 $42,948
$33,809 $33,809
$6,195 $6,195
$474 $474
$1,378,528 $0 $120,245 $1,498,773
$1,498,773
MVA - Victim Witness Advocate 1.0 FTE Overtime
Benefits: 78.72% of $42,948 = $33,809
$3,579 x 12 months x 1 FTE =$42,948
Benefits include Unemployment Ins - .11%, Retirement - 51.16%,
OASDI - 7.65%; Workers Comp- .68%, Health Insurance -
18.89%, Benefit Administration - .23%
Benefits: 7.65% of $6,195 = $474
$20.65/hr x 1.5 x 200 hrs = $6,195
PROBATION STUDENT WORKER 3 @ 100% 940 HRS MAX
PERSONAL SECTION TOTAL
Benefits: OASDI - 7.65%
Personal Section Totals
Benefits: 93.16% of $26,520 = $24,706
Salary - $12 per hr x 400 hrs x 3 EE = $14,400
Benefit - 7.65% of 14,400 = $1,102
Benefits - OASDI - 7.65%
Benefits include Unemployment Ins - .19%, Retirement - 51.16%,
OASDI - 7.65%; Workers Comp- 1.17%, Health Insurance -
32.59%, Benefit Administration - .40%
BUDGET CATEGORY AND LINE ITEM DETAIL
Cal OES 2-106a (Revised 4/2016)
18 VOCA 18 VOCA
Match 19 VWAO
COST
$4,705 $4,705
$8,458 $8,458
Lodging - ($114 x 5 nights x 4 advocates)2280
Meals- (5 Breakfast @ $15; 5 Lunches @ $16; 6 Dinners
@ $28 = $323); ($323 x 4 advocates)1292
Incidental Expenses = ($5 per day x 5 days x 4 advocates)100
Parking - ($25 per day x 5 day x 2 vehicles)250
3922
Lodging - ($114 x 3 nights x 4 = $1,368) 1368
Meals- (3 Breakfast @ $15; 3 Lunches @ $16; 4 Dinners
@ $28 = $205); ($205 x 4 = $820)820
Incidental Expenses = ($5 per day x 3 days x 4)60
Parking - ($25 per day x 3 day x 2 vehicles)150
2398
Registration @ $300 per participant ($300 x 4 = $ $1,200)1200
Lodging - ($114 x 1 nights x 4 VWA = $456) 456
Meals- (1 Breakfast @ $15; 2 Lunches @ $16; 2 Dinners
@ $28 = $103); ($103 x 4 VWA = $412)412
Incidental Expenses = ($5 per day x 1 days x 4)20
Parking - ($25 per day x 1 day x 2 vehicles)50
2138
Total for training VW 8458
$6,954 $6,954
Lodging - ($114 x 5 nights x 1 advocate)570
Meals- (5 Breakfast @ $15; 5 Lunches @ $16; 6 Dinners
@ $28 = $323); ($323 x 1 advocates)323
Incidental Expenses = ($5 per day x 5 days x 1 advocates)25
Parking - ($25 per day x 5 day x 1 vehicles)125
1043
Lodging - ($114 x 3 nights x 1 = $342) 342
Meals- (3 Breakfast @ $15; 3 Lunches @ $16; 4 Dinners
@ $28 = $205); ($205 x 1)205
Incidental Expenses = ($5 per day x 3 days x 1)15
Parking - ($25 per day x 3 day x 1 vehicle)75
637
Registration - $399 per Attendee = $399 x 4 = $1,596 1596
Lodging - ($114 x 3 nights x 4 VWA= $1,368) 1368
Meals- (3 Breakfast @ $15; 3 Lunches @ $16; 4 Dinners
@ $28 = $205); ($205 x 4)820
Incidental Expenses = ($5 per day x 3 days x 4)60
Parking - ($25 per day x 3 day x 2 vehicle)150
Airfare - $320 RT x 4 VWA 1280
5274
Total for training MVA position 6954
$17,400 $17,400
Printing of brochures describing available services =
($250/mo x 12 months = $3000)3000
Outreach Program (Pamphlets, Tables, Chairs, Carts,
Tablecloth, Tote, Pens for Victims) = ($200/mo x 12 month
= $2400)2400
Postage - $250 x 12 months 3000
Office supplies - paper, printer cartridge, gift cards =
(500/mo x 12 months = $6000) 6000
VWA T-shirt and Jackets (12 VWA x $150 x2 = $3,000)3000
17400
Subaward #: VW19 38 0100
Continued Educational Training (4 VWAs)
Training - MVA (Hotel & Per Diem cost are based on county rate)
40 Hour Entry Level Victim/Witness Training (1 VWA)
Continued Educational Training (1 VWA)
1 car is leased from the county)
2019 Statewide Domestic Violence Conference (4 VWAs)
Leave No Victim Behind 2019
Office Expense
Subrecipient: County of Fresno
B. Operating Expenses
Vehicle Charges/Maintenance
$200 x 12 months x 4 vehicles = $9,600 (will only claim $4,705)
(3 vehicles bought with Grant funds - 2 vehicle in 16-17 VW16350100 & 1 vehicle in 17-18 VW17360100,
Training - VW (Hotel & Per Diem cost are based on county rate)
40 Hour Entry Level Victim/Witness Training (4 VWAs)
BUDGET CATEGORY AND LINE ITEM DETAIL
Cal OES 2-106a (Revised 4/2016)
18 VOCA 18 VOCA
Match 19 VWAO
COST
Subaward #: VW19 38 0100Subrecipient: County of Fresno
B. Operating Expenses
$9,620 $9,620
Office supplies - paper, printer cartridge, pens, laptop =
(Office supplies = $130/mo x 12 months = $1,560)1560
MV VWA Tshirt and Jackets 500
Go Bags, management and technology supplies and/or 7800
other necessary resources required for deployment.9860
($650/mo x 12 months = $7,500)
$45,036 $45,036
Commercial Phone Bills 243
PC Rental 375
MS Enterprise License 482
Cellular Voice and Data 200
LAN Admini -County 888
Equipment Administration 599
I-Net Line Charges 320
Telephone Network Connect 261
Telephone Desktop Hardware 385
3753
20 beds (hotel rooms/emergency essentials) x 110 per room x 52 weeks = $114,400 $51,830 $16,583 $68,413
$29,737 $96,866 $33,983 $160,586
$160,586
Office Expense -MVA (will only claim $9,620)
Data Processing - ($3,753 x 12 months = $45,036)
Operating Section Totals
OPERATING SECTION TOTAL
Emergency Housing for Victims
(will only claim - $68,413)
BUDGET CATEGORY AND LINE ITEM DETAIL
Cal OES 2-106a (Revised 4/2016)
18 VOCA 18 VOCA
Match
19
VWAO COST
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0 $0 $0
Total Project Cost
Subrecipient: County of Fresno Subaward #: VW19 38 0100
$96,866$1,408,265
C. Equipment
$154,228
Equipment Section Totals
EQUIPMENT SECTION TOTAL
$1,659,359
Category Totals
Same as Section 12G on the Grant Subaward Face Sheet
$0
Subrecipient: Fresno County Subaward #: VW19 38 0100 Budget Narrative The James Rowland Crime Victim Assistance Center (CVAC) applies annually, through the State of California's Request for Applications process, for funding to provide services for Victims and Witnesses of crime in Fresno County. CVAC provides a comprehensive array of direct services to victims of all types of crime, including the fourteen mandatory services and all ten of the optional services delineated in Penal Code Section 13835. The Governor's Office of Emergency Services (Cal OES) has allocated $1,659,359 for Fresno County to continue this program during fiscal year 2019-20. This grant application requests funds for expenditure in the Personal Services and Operating Expenses category only. There is no allocated cost for Equipment. The implementing agency (Probation Department) absorbs some operating expenses, including liability insurance, PeopleSoft human resources charges, PeopleSoft financial charges, Professional & Specialized charges, costs associated with building maintenance and mileage. The salaries of the Project Director and Financial Officer are not paid by funds from this grant; however, they provide direct services regarding the fiscal requirements of this grant. The Financial Officer reviews documents for financial matters required by the grant, prepares the budget and any modifications, monitors compliance with regulations and procedures mandated by the funding source, and ensures the appropriate expenditure of grant funds. Budget Narrative -Cal OES 2-107 (Revised 3/2019)
Subrecipient: Fresno County Subaward #: VW19 38 0100 The Victim/Witness Project Coordinator is a Probation Services Manager (PSM) responsible for the day to day operation of the project. Grant related duties of the Project Coordinator/PSM include: recruitment, hiring, training, supervision and evaluation of paid staff; development and enforcement of policies and procedures for the CVAC; long and short term program planning; creation and interaction of management information for the project; facilitation of interagency communication, cooperation and interaction within the Probation Department; grant writing; budgeting; maintaining ongoing interface with Cal OES; ensuring compliance with regulations and funding requirements; program evaluation including the preparation of quarterly progress reports; communication with the California Victims Compensation Program (Cal VCP); instituting and continuing interagency relationships with other criminal justice and victim service agencies; and representing the Victim/Witness Project to the public. The Project Coordinator/PSM aims for optimum service results within the limits of the agency's resources and coordinates with state and other local agencies to ensure that the legislative mandates are being achieved. The Project Coordinator/PSM position is classified as a Probation Services Manager within the Probation Department structure. The educational requirement attached to this position is a Bachelor's Degree in psychology, sociology, criminology, or a closely related field. The Victim/Witness Advocate position provides the mandated and optional services to victims/witnesses of all types of crime countywide. This Budget Narrative -Cal OES 2-107 (Revised 3/2019) 2
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 includes the thirteen mandatory and all ten optional services outlined in Penal Code Section 13835. These services, which are also provided to victim family members and witnesses of crimes, include advising participants of program services and outreach activities; referring program participants to professional care providers; explaining the process of the criminal justice system; accompanying victims, family members, and witnesses to court and related hearings; and assisting participants with claim applications. Minimum requirements for a Victim/Witness Advocate include: A Bachelor's degree acceptable in the United States accredited university system in Psychology, Sociology, Social Work, Criminology, or a related field or sixty {60) semester units, at least 15 of which must be in Psychology, Sociology, Social Work, Criminology, or a closely related field and two (2) years of full-time, paid work experience in victim services intake, counseling, and referral services. The Program Technician performs various tasks which include, but are not limited to paraprofessional/technical work in support of County department programs and services in knowledge, interpretation, and application of County policies, rules, regulations, and procedures. The Program Technician reports to the Project Coordinator/PSM and reviews the program policies, rules, regulations, and procedures as required by State for grant funding purposes. Other responsibilities include maintaining record keeping systems, data entry, and statistical input, as well as monitoring student intern and volunteer hours in accordance with the daily operations of the CVAC. The Program Technician Budget Narrative -Cal OES 2-107 (Revised 3/2019) 3
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 assists the Project Coordinator with the preparation of mandated quarterly and annual reports as required by Cal OES. The Program Technician also serves as back up at the reception window, greets clients and answers incoming phone calls. Completion of sixty (60) semester units of coursework acceptable within the United States' accredited college or university system is required for this position. The Office Assistant performs clerical tasks and provides office support. Completion of fifteen ( 15) semester units of coursework acceptable within the Unites' accredited college or university system or one year of full-time, paid clerical experience is required for this position. Cal OES funds also provide for costs associated with Extra Help Victim/Witness Advocates and Probation Student Workers. The Crime Victim Assistance Center relies on Extra Help Victim/Witness Advocates and Probation Student Workers, with skills and competency to work with victims of violent crime and in need of crisis intervention. CVAC Staff will handle documentation, correspondence, and record keeping of all contacts in Adult Probation System case management system. In addition, staff will prepare and manage correspondence with CalVCP, law enforcement, District Attorney's office, retrieve police reports and necessary documents required to process CalVCP applications, handle incoming referrals, interview and assess the victims needs and enter chronological notes, maintain schedules and calendars, implement and maintain office and filing systems, Budget Narrative -Cal OES 2-107 (Revised 3/2019) 4
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 collate information from various sources, maintain databases, and coordinate the flow of information externally and internally. Senior Victim/Witness Advocates will delegate such matters, in order to be available to perform their core operational functions without distractions. This program relies on services provided by volunteers. The Probation Department recruits volunteers through colleges, job fairs, community presentations and service agencies. Volunteers are required to complete an application similar to an employment application and to agree to submit to a background check. Once cleared, volunteers are issued ID cards and entered into a data base from which work units within the Probation Department may select individuals. Thus, programs can choose volunteers with full confidence that appropriate background clearances are on file, and the volunteer may begin work without delay. While all staff at CVAC is committed to serving victims of crime, one hundred percent of staff time specified in this proposal for grant funding is committed to the goals and objectives of this project. CVAC staff provide case management services for a caseload of up to 400. Staff provide victims immediate access to shelter, and transportation. The services provided through this grant require vast outreach to law enforcement agencies throughout all of Fresno County, community based organizations, and faith based organizations and the unincorporated areas in Fresno County. The CVAC team of staff will conduct outreach and educate the public, provide comprehensive case management services, and form a collaborative Budget Narrative -Cal OES 2-107 (Revised 3/2019) 5
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 committee with the community service providers in order to fulfill the requirements and objectives of the grant. No mid-year salary range adjustment is required, as it has been calculated over a twelve-month period and is reflected in the Personal Services section of this report. For 2019-20, funding is solicited to continue the support of a Victim/Witness based Mass Victimization Advocate (MVA). MVA funding will continue to be dedicated to meet the objectives of supporting response readiness to mass victimization/terrorism incidents. The current and experienced Victim/Witness Advocate will continue to be utilized to fulfill this position within CVAC. Cal OES funds will provide for operating expenses such as vehicle use, office supplies, training opportunities for staff, and housing for victims. Some operating expenses will be absorbed by the Probation Department. Provision of operating expenses allow program staff to be responsive to the basic rights and needs of victims and witnesses within Fresno County. The Probation Department's provision of space, supplies, office equipment, communication technology, administrative support and transportation provides a base from which grant-funded program staff is able to provide efficient and effective delivery of services which are consistent with the stated goals and objectives outlined in the grant application. Our mission as a member of the criminal justice system is to provide protection for the community, support victim advocacy, and deliver essential Budget Narrative -Cal OES 2-107 (Revised 3/2019) 6
Subrecipient: Fresno County Subaward #: VW19 38 0100 services to the courts. Due to this grant, Victim/Witness Advocates will have the opportunity to enhance existing services to victims in Fresno County. Budget Narrative -Cal OES 2-107 (Revised 3/2019) 7
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 Project Narrative Problem Statement The Fresno County Probation Department's Victim/Witness Assistance program has been a part of the community since 1975. Prior to that time, crime victims received no assistance from public or private social work or criminal justice agencies to ease their recovery from crime or to meet necessities arising from victimization. Victims were '!Ot able to obtain critical information regarding court processes or referral services, nor did they receive attention and guidance in coping with the stresses created by the criminal justice experience. In 197 5, the Fresno County Board of Supervisors designated the Probation Department as the agency to fill this gap in services. "The Victim/Witness Project" in Fresno County was the first Victim Advocacy program in California to be offered through a Probation Department. Funding through the California Office of Emergency Services (Cal OES) continues to make this project possible. Now known locally as the James Rowland Crime Victim Assistance Center (CVAC), the Fresno County Victim/Witness Project provides victims of all types of crime with comprehensive services, including the fourteen mandatory and all ten optional services delineated in Section 13835 of the California Penal Code. In 2018, CVAC provided services to 7,703 new victims of crime. Fresno County has expanded service locations over the years from a single office to three separate locations. This growth was achieved through extended community outreach and our working relationships with agencies providing services to local Project Narrative -Cal OES 2-108 (Revised 3/2019)
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 crime victims. Outreach to rural populations and inter•-agency collaboration has built a solid foundation for providing quality services to victims of crime in Fresno County. From the beginning, CVAC has developed, nurtured, and expanded relationships with agencies that serve victims including: the District Attorney's Office, local Law Enforcement agencies, women's shelters, rape counseling programs, therapeutic programs, medical providers, funeral directors, and Human Services agencies. These efforts have improved access to services and developed strategies to identify, refer, and address the on-going needs of victims and witnesses of all types of crime, resulting in no limitation of services to specific crime types. Operational Agreements, interagency roundtable committees, interagency cross-training, and monthly meetings to coordinate services strengthen these relationships while maintaining the professional standards of this agency. Many in the community fail to recognize that serving victims is a critical component of the criminal justice system. CVAC will continue to provide media and educational campaigns, trainings for new service providers, and community outreach in a concerted public education effort. Public awareness of the impact of crime on victims and of services available to victims through this program is vital to reaching those who need it most. Fresno County is the sixth largest of 58 California counties covering 6,017 square miles and offering both rural and urban lifestyles in a variety of landscapes. According to the California Department of Finance, Fresno is the Project Narrative -Cal OES 2-108 (Revised 3/2019) 2
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 tenth most populated county with 1,007,299 residents. 65% of the County's population resides near the center of the county in the densely populated, adjoining cities of Fresno and Clovis. This balance resides in suburban, rural and agricultural areas of Fresno County, which include 15 cities, at least 25 towns, and many remote settlements that offer little to no direct services to residents. Fresno County's population increased by 10.4%, nearly twice the statewide growth rate of 5.6% from 2005-2015. During most of that period, state and federal funding for CVAC remained level, or dropped, so we are gratified that the available grant funding amount for 2019-20 has continued to increase. However, there are many challenges in providing services to a growing population with limited resources. The abundance of cultural diversity in Fresno County necessitates a wide-ranging outreach to victims. Establishing trust within these cultural communities requires ongoing awareness training for staff, while translation services and printed materials that provide an effective means of communication require additional resources. Fresno County is home to numerous distinct cultural groups with extensive diversity in languages, customs and norms. Unfortunately, victims in some of these cultural groups are reluctant to seek help from outsiders. They may also be suspicious of the judicial system and its process, making it even more difficult for staff of CVAC to serve them. The Hmong community in the Fresno Metropolitan area is a perfect example. Hmong cultural beliefs discourage advocacy outside the Hmong Project Narrative -Cal OES 2-108 (Revised 3/2019) 3
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 Community, creating stigmatism towards victims and families who seek assistance from "outside." Often these cultural differences result in unreported victimization, so providing victim services to this particular population has been challenging. Continuous outreach efforts are necessary to build relationships with Hmong community leaders and organizations. The Native American communities are also challenging due to the existing infrastructure within local tribes, distrust of outsiders, and stigmatism-which plays a major role in close-knit communities. CVAC will continue to provide outreach services to members of the three local tribes in Fresno County and strive to strengthen relationships with tribal leaders. Plan The CVAC is committed to reducing the effects and trauma of crime by meeting the needs of victims of all crime types. This plan will be accomplished by the recruitment and maintenance of qualified, trained staff to provide the fourteen mandatory and all ten optional services established in Section 13835 of the California Penal Code. These services are directed to victims of all crime types, all ages, all ethnicities, English and non-English speaking, dependent adults as well as disabled victims within the County of Fresno. All staff and volunteers are trained to provide culturally sensitive intervention and prevention services. Bicultural and bilingual staff and volunteers are dedicated to meeting client needs, but local translation services are utilized when necessary to enable Victim/Witness Advocates to communicate Project Narrative -Cal OES 2-108 (Revised 3/2019) 4
Subrecipient: Fresno County Subaward #: VW19 38 0100 effectively in other languages. Translation services are obtained through the Lao Family Community of Fresno, the Cambodian Community of Fresno, the Southeast Asian Community Services Project, and Centro La Familia. The agency's list_ of translators is updated regularly. Three Victim/Witness assistance office locations provide improved access and efficient service to victims of Fresno County. Victim/Witness Advocates in all three locations report directly to the Project Coordinator at the main office. The vehicle assigned to this project is utilized by all Victim/Witness Advocates to make field visits and to transport victims and witnesses, as needed. The after-hours number for Fresno County Victim/Witness services is (559) 288-0806, regardless of location. Our main office, the James Rowland Crime Victim Assistance Center (CVAC), is located in downtown Fresno, across the street from the Fresno County Courthouse and the Adult Probation office, at 2233 Kern Street, Fresno, CA 93721. This office, which serves victims of all types of crime, provides a reception area with office support staff, a victim's waiting area for court, and a child's waiting/play room and offices for Senior Victim/Witness Advocates, Victim/Witness Advocates, Probation Student Workers, a Program Technician, a Deputy Probation Officer, and the Project Coordinator. The CVAC phone number is (559) 600-2822. The second office is located in the Fresno County Senior Resource Center. It houses two Victim/Witness Advocates specializing in services to the Elderly and Dependent Adults. Also located at the Senior Resource Center are the Fresno-Project Narrative -Cal OES 2-108 (Revised 3/2019) 5
Subrecipient: Fresno County Subaward #: VW19 38 0100 Madera Area Agency on Aging, Adult Protective Services, Older Adult Mental Health, and Law Enforcement Elder Abuse Crime Units. The close proximity of agencies provides a "one-stop service center" for this special population. The Fresno County Senior Resource Center is located at 2025 E. Dakota, 4th Floor, Fresno, CA 93726; the phone number is (559) 600-5490. Our third office is located at the Juvenile Justice Campus (JJC), in the same building as the Juvenile Court, at 3333 East American Avenue, Suite B, Fresno, CA 93725. We have one fulltime Victim/Witness Advocate at the JJC, specializing in the juvenile court process and serving victims of juvenile offenders. The Victim/Witness Advocate's office at the JJC can be reached at (559) 600-4749. All three CV AC sites provide direct services to victims and refer them to other community resources as appropriate. Operationally, the goal is to provide services to victims within twenty-four hours of receiving a referral. This goal is accomplished through a proactive approach including coordination with law enforcement and other agencies within the county. At first contact with the victim, a needs assessment is performed and the appropriate referrals made. In the event of emotional trauma, staff provides crisis intervention services directly and/or arranges immediate provision of appropriate services with other local agencies. Emergency services, which may include food, clothing, lodging, transportation, and other needs arising from victimization, may also be provided. The project maintains an emergency fund, established through donations, to Project Narrative -Cal OES 2-108 (Revised 3/2019) 6
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 assist victims with their immediate emergency needs. This emergency fund is maintained with control and guidelines under the Fresno County Auditor-Controller's office. The centers provide information on financial compensation through the California Victim Compensation Program, including eligibility requirements, claim forms, assistance filing the claim, and determining claim status. Victim/Witness Advocates make field visits to meet with victims in their homes, workplaces, shelters, or other places, as requested. Additionally, field visits are made when the presence of a Victim/Witness Advocate is requested by Therapists, Social Services, Law Enforcement, Deputy District Attorneys, or Deputy Probation Officers conducting interviews with the victims. These field visits are another avenue through which the center provides immediate assistance to the victim. A detailed orientation to the criminal justice system is provided to each victim and/or witness. Court support, court escort, and case status/disposition information is available throughout the court process. Victim Impact Statements are sought and, when received, delivered to the Judge and all related parties for sentencing. If the victim is giving a statement directly to the Court and requests assistance, court support is provided by a Victim/Witness Advocate. Victims receive assistance from CV AC in requesting temporary restraining orders, restitution and property returns. At the request of the victim, notification of their victimization to family, friends, landlords and/or employers can be made. Project Narrative -Cal OES 2-108 (Revised 3/2019) 7
Subrecipient: Fresno County . Subaward #: VW 19 38 0100 If further hardships are created by the crime, CVAC offers to intervene on the victim's behalf with creditors, landlords, and/or employers. Volunteers are recruited from the community and local colleges to augment paid staff time and increase services available to victims. The Fresno County Probation Department completes a background investigation on each volunteer, which includes application and background information, OMV check, local criminal record check, and a LIVESCAN fingerprint check through the Department of Justice. Upon clearance of the background investigation, each volunteer receives a Probation Volunteer Identification Badge which authorizes the start of volunteer service. The CVAC provides an initial orientation and assigns each volunteer to a full time Victim/Witness Advocate for supervision and training. Additional training by full-time Victim/Witness Advocates and outside providers continues during the volunteer's term as appropriate for the assignment given. Volunteers document the hours for each shift worked on the Volunteer Log, which is signed by the supervising Victim/Witness Advocate and maintained for audit purposes. Typical duties of a volunteer include: transportation of police reports from law enforcement to the Victim/Witness Advocate, reception duties, initial phone contact with new victims, assisting the Victim/Witness Advocate with completing the Victim Compensation Application process, assisting at community presentations and events, court support, and other duties depending on the training and personal abilities of each volunteer. Project Narrative -Cal OES 2-108 (Revised 3/2019) 8
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 Services for the hearing impaired are provided through California Relay Services for the Hearing-Impaired and the California Association for the Physically Handicapped (CAPH). A Telecommunication Device (TDD) for the Deaf or a sign language interpreter through the Fresno Deaf and Hard of Hearing agency are available for Victim/Witness Advocates to gain access to the hearing impaired community and provide much needed information and victim services. CAPH also provides help with victims who have various physical disabilities. Services for the blind and sight-impaired, are provided in conjunction with the Valley Center for the Blind and other community resources to address the needs of the victim regarding court assistance, emergency needs, victims compensation application and other personal issues as needed. The Central Valley Regional Center (CVRC) is utilized as a resource for developmentally disabled victims, as is the Fresno Association for Retarded Citizens (ARC). Victim/Witness Advocates maintain mutual-aid relationships with agencies that provide services to victims with special needs, which include: California Children's Services, the Friendship Center for the Blind, Disabled American Vets and the Veterans' Center. Specialized transportation services for the handicapped are obtained through Handy Ride and Dial-a-Lift, and all three office locations are equipped to accommodate wheelchairs. Arrangements are made to ensure that appropriate handicapped access is available in providing court support for the disabled. Project Narrative -Cal OES 2-108 (Revised 3/2019) 9
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 Cases most likely to result in trauma are referred to CVAC in a variety of ways to ensure that victims and/or family members receive services. The most immediate referrals are made by patrol officers. The CVAC annually provides updated program brochures outlining available services to all local law enforcement agencies. These brochures are distributed as each agency deems appropriate. The Fresno Police Department also provides reports to Victim/Witness Advocates on crimes likely to cause physical and/or emotional injury to victims. Reports are obtained from the Fresno County Sheriff's Department three times each week by a volunteer. In addition, all other local law enforcement agencies throughout the county are requested to send appropriate crime reports and to refer crime victims to CVAC. The District Attorney's Office directly refers cases for victim assistance to CVAC during the filing process or during the court process. Further, the Probation Department refers many cases at the time of sentencing through a request for a Victim Impact Statement. Cases are assigned to Victim/Witness Advocates based on information in the crime reports or received from the referring agency. Outreach letters and brochures are sent to victims of serious, traumatic, or highly publicized criminal cases, explaining and offering CVAC services and providing information about the criminal justice system and victims' compensation rights. Additionally, the Victim/Witness Advocate may make initial contact in person or by phone. Project Narrative -Cal OES 2-108 (Revised 3/2019) 10
Subrecipient: Fresno County Subaward #: VW19 38 0100 Referrals are also made by phone, in writing, or in person by hospital staff, physicians, home-health care practitioners, counselors and therapists, and other health care providers, protective services social workers for children and adults, and by members of other victim-serving agencies. Funeral home directors, attorneys, friends and relatives of victims, and persons who have previously utilized the project's services also refer victims. Clients often self-refer after learning about this program through publicity and/or media coverage generated by the center. Operational Agreements (OA) have been signed with primary agencies to establish a process of reciprocal referrals, in-service training and a commitment to work on behalf of victims. The Operational Agreements (OA Summary Form attached) specifically indicate that CVAC will provide a thorough and timely response to the victim on all requests and referrals. It is further agreed staff will attend agency and interagency meetings to discuss strategies to implement mandated services. Both agencies maintain a mutual networking relationship, a free exchange of information and a coordination of agency services. Agency staff members also attend lnteragency Roundtable meetings to ensure exchange and updating of information and streamlining of the referral process. The CVAC will continue to identify and expand community resources, to maintain and update available resource listings, and to network with local service providers, both public and private. In addition, this program will Project Narrative -Cal OES 2-108 (Revised 3/2019) 11
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 continue to provide presentations regarding victims' rights and cross training with other agencies. Public awareness of victim services and crime prevention information will be made available through presentations to community groups, public service announcements, brochures and media coverage throughout the year. Written material and video tapes that are crime and language specific, i.e., domestic violence, crime prevention, and testifying in court, are all used to enhance presentations and to give individual information to assist victims and witnesses as needed. The CVAC's qualified and fully trained staff is committed to providing quality service to crime victims and capable of implementing the goals, objectives, and activities in this application. The CVAC is a valuable county resource, offering a unique range of services not available to victims through other agencies. Functioning under the umbrella of the Probation Department has allowed CVAC to utilize Probation's resources to benefit victims in the community. This includes accessibility to juvenile crime reports, criminal offender records, sentencing court orders, court calendars, restitution status, and an internal process for Victim Impact Statements to be requested and submitted to the Superior Court. The Probation Department's Business Office maintains internal accounting and administrative controls to ensure that both revenues and costs are identified by program and funding source, and compliance with mandated grant procedures is maintained. A series of checks and balances and the Project Narrative -Cal OES 2-108 (Revised 3/2019) 12
Subrecipient: Fresno County Subaward #: VW19 38 0100 required Report of Expenditures form assure that Cal OES grant funds are accounted for and expended in accordance with the grant. The Probation Department continually reviews program data to ensure compliance with goals and objectives and submits status reports bi-annually as required. An organizational chart showing CV AC's place within the Fresno County Probation Department structure is attached. Mass Victimization Advocate A mass victimization/terrorism incident can occur in every community at any time. Multiple such incidents have occurred throughout our nation, in communities small and large, rural and urban. Believing 'it cannot happen here' is not appropriate. Preparation is critical to adequately respond to the needs of victims and provide them with timely and comprehensive services from when the crisis situation initially occurs through their long term recovery. For this reason, our County is soliciting the additional funding to support a Victim/Witness based Mass Victimization Advocate (MVA) for 2019-20. If awarded, these funds will assist our Crime Victim Assistance Center (CVAC) to participate in a coordinated community-wide response to mass victimization/terrorism incidents. The MVA will focus on mass crisis incidents due to a criminal event and will remain dedicated to accomplish the objectives of supporting response readiness provided to the victims of crime. Our CVAC will be tasked to develop a victim assistance plan to support and enhance Project Narrative -Cal OES 2-108 (Revised 3/2019) 13
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 immediate response and recovery efforts and establish readiness in response to mass victimization/terrorism incidents. Our plan consists of the following steps: • Review of Current Capabilities: The MVA/CVAC will research and determine the community's existing emergency plan of mass crisis response and recovery measures as well as existing roles and responsibilities • Become a Known Key Partner: The MVA/CVAC will outreach to the existing local mass crisis response team, if any, and establish a working relationship. It is essential to become a member of the existing mass crisis response team and educate others of the role of the CVAC and how we will operate and support victims during and after a mass crisis due to a criminal event. Potential key partners include fire and police departments, emergency management departments, local mental health teams, school districts, local hospitals, and community companies • Understand the Needs of Victims: The MVA will utilize assessment tools, research and determine the needs of victims • Identify Resources and Deficits in Current Capabilities: In collaboration with the key partners, the MV A/CV AC will determine if existing measures effectively and efficiently address the needs of victims • Develop a Comprehensive Plan: The MVA/CVAC, working closely with stakeholders, will ensure the community is prepared and equipped to implement a plan that provides victims and their families with timely and Project Narrative -Cal OES 2-108 (Revised 3/2019) 14
Subrecipient: Fresno County Subaward #: VWl 9 38 0100 comprehensive services to victims of crime and their families during the response and recovery phases • Establish MOUs with Identified Participants: Once a comprehensive crisis response/mass victimization assistance plan is created, create memorandums of understanding (MOUs) with the various agencies involved including allied service provides, local government, as well as neighboring counties within the identified crisis response training region to leverage resources and facilitate a regional response in the event of a mass crisis event due to a criminal act • Develop and Disseminate Protocols: Establish practices to implement the plan developed. Protocols must be reviewed and approved by the heads of the agencies involved, must be clearly understood by parties involved including how the plan will be implemented and how these protocols may impact criminal based events • Review MVA funding: Define management and technology supplies, contents of go-bags, and/or other resources required for deployment and allocate MVA funding accordingly The mandated 'California Crime Victims Association Crisis Response Advocate' training provided us a framework which will assist us in realistic program development. It is anticipated the first 12 months of 2019-20 will be needed to further develop each of the above points. Project Narrative-Cal OES 2-108 (Revised 3/2019) 15
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re_sn_o_C_o_un---'ty'---------Duns# 932953037 FIPS# 019-00000
Disaster/Program Title: Victim Witness Assistance (VW) Program
Performance Period: 10101119 to 09/30/19 Subaward Amount Requested: $1,659,359
Type of Non-Federal Entity (Check Box):• State Gov. lZI Local Gov.• JPA • Non-Profit •Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes , regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance , training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Resoonse
l. How many years of experience does your current grant manager have >5 years
manaainq qrants?
2. How many years of experience does your current bookkeeper/accounting
staff have managing grants?
>5 years
3. How many grants does your organization currently receive? >10 grants
4. What is the approximate total dollar amount of all grants your organization
$3,173.729 receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10. Do you have written procurement policies? Yes
11 . Do you get multiple quotes or bids when buying items or services? Select
12. How many years do you maintain receipts, deposits, cancelled checks,
3-5 years invoices, etc.?
13. Do you have procedures to monitor grant funds passed through to other Yes entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
Signatur';~ (Auths w 4:: . ~
Print Name and Title: Nathan Magsig, Chairman, Board of Supervisors
Cal OES Staff Only: SUBA WARD #
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
Cou~= State of California
By ~~
Date: ~ '8 ')0(9
Phone Number: 559-600-1609
Subrecipient Grants Management Assessment (Rev .07/2019)
PROJECT SERVICE AREA INFORMATION 1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project. Put an asterisk where the project's principal office is located. Fresno* 2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 4 16* 21 22 3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 23 31 * 4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) that the project serves. Put an asterisk for the district where the project's principal office is located. 8 12 14* 5. POPULATION OF SERVICE AREA: Enter the total population of the area served by the project. 1,007,299 Project Service Area Information -Cal OES 2-154 (Revised 7 /2019)
I
I
Personnel Development & Research
Probation Division Director
Joy Thompson
I
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
l
I
Victim Witness Grant
Viktoria Grigoryan, Sr. Victim Advocate
Gwen Pfost, Sr. Victim Advocate
Mariell Trauner, Sr. Victim Advocate
Isabel Bolanos, Victim Advocate
Evelyn Espinoza, Victim Advocate
Cassandra Torres, Victim Advocate
Hannah Martinez, Victim Advocate
Veronica Fabela, Victim Advocate
Brenda Muni7,, Victim Advocate
Sarah Thong, Victim Advocate
Shawnte Beatty, Mass Victimization Advocate
Vacant (2), Victim Advocate
S!!.nnm:!
Liana Diaz, Program Tech II
Justin Coulter, Office Assistant I
Mia Castillo, Student Worker/Extra Help
Vacant (2), Student Worker/Extra Help
Underservcd Victims
Debra Gorham, Victim Advocate
Tony Villela, Victim Advocate
Fresno County Probation Department I
j
Kirk Haynes
Chief Probation Officer
.l
I I
Juvenile
Division
Commitment
Division
I
VOISE Grant
Jeanette Miller, Victim Advocate
Human Trafficking Grant
Faye Parra, Sr. Victim Advocate
XC Grant
Jessica Munoz, Victim Advocate
Melinda Zavala, Victim Advocate
Sarah Barton, Victim Advocate
Tami Tabacchi, Deputy Probation Office IV
l l
Adult Division Detention
Division
L
I
Financial.Services
Supervising Accountant
Norabelle Elegado
I
Administration Division
Greg Reinke
I
I
Automation
Senior Business
Systems Analyst
David Touma
I
John Bedell,
IT Analyst IV
Ben Chen,
IT Analyst IV
Shawn Mims ,
IT Analyst IV
Russell Pehrson,
Business System
Analyst Ill
Vacant,
IT Analyst II
Jacqueline Wongsing ,
Program Tech. II
Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals 1 .1 Fresno County Council on Child Abuse Reporting 2. Fresno County Deaf/Hard of Hearing Service Center 3. Fresno County District Attorney's Office 4.1 Fresno Madera Area Agency on Aging 5. Fresno/Madera Ombudsman Program 6. Marjaree Mason Center 7 .1 Rape Counseling Services of Fresno 8. Clovis Police Department 9. Coalinga Police Department 10. Firebaugh Police Department 11. Fowler Police Department 12 Fresno City Police Department 13. Huron Police Department 14.1 Kerman Police Department 15. Kingsburg Police Department 16. Orange Cove Police Depart 17. Parlier Police Department 18. Mendota Police Department 19. Reedley Police Department 20. Sanger Police Department Use additional pages if necessary. Operational Agreement Summary -Cal OES 2-160 (Revised 7/2015) Dates of OA Date OA Signed (xx/xx/xx.xx) From: To: I 04/02/18 I 04101118 I to 3/31/20 104/01/18 I 03/29/18 Ito 3/31/20 I 03121118 I ! 104/01/18 to 3/31/20 I 04/02/18 104/01/18 Ito 3/31/20 I I 04/04/18 104/01/18 to 3/31/20 I 04/18/18 04/01/18 I to I 3/31/20 I Ito 04/05/18 104/01/18 3/31/20 I 04/02/18 04/01/18 jto 3/31 /20 I 04/16/18 J04/01/18 1to 3/31/20 I 04/03/18 J04/01/18 Ito 3/31/20 i 104/01/18 I 03/29/18 I to 3/31/20 04/11/18 !04/01/18 !to 3/31/20 I I 104/01/18 I 05/08/18 I to 3/31/20 ' I 04/13/18 104/01/18 /to 3/31/20 I I 04/03/18 04/01/18 jto 3/31/20 I 04/09/18 04/01/18 Ito 3/31/20 I I 03/29/18 104/01/18 Ito 3/31/20 04/02/18 104/01/18 I 1to 3/31/20 04/10/18 104/01/18 Ito 3/31/20 I 04/09/18 104/01/18 to 3/31/20 I I
Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals 1. Selma Police Department I 2. 3. I 4. I 5.1 I 6. 7. 8. 9. 10. i 11. 12 13. 14. j 1s. 16. 17. 18. 19. 20. Use additional pages if necessary. Operational Agreement Summary -Cal OES 2-160 (Revised 7/2015) Dates of OA Date OA Signed (xx/xx/xxxx) From: To: I 03/29/18 104/01/18 Ito 03/31/20 I I I ! Ito I I I I to I I I to I I i to I I to I I I I Ito I I to I I I Ito I I Jto Ito I to i I I I to 'to to I 1to Ito Ito I I I to I I Ito I I I I
Fund: 0001
Subclass: 10000
ORG: 34320409
Account: 4380