HomeMy WebLinkAboutAgreement A-25-471 with CVJC.pdf Agreement No. 25-471
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated September 9, 2025 and is between,
3 Central Valley Justice Coalition (CVJC) a California non-profit whose address is 764 P Street,
4 Suite 012, Fresno CA 93721 ("Contractor") and the County of Fresno, a political subdivision of
5 the State of California ("County").
6 Recitals
7 A. County desires to enter into an agreement with Contractor for the provision of supportive
8 services and education of harm reduction tools to youth impacted by human trafficking and
9 youth at-risk of human trafficking, including victims of both sexual trafficking and/or labor
10 trafficking. In addition, Contractor will provide training and consultation to DSS social work staff.
11 B. County issued Request for Proposal (RFP) No. 25-065 for Human Trafficking Support
12 Services, dated March 3, 2025, Addendum No. One (1), dated March 25, 2025 and Addendum
13 No. Two (2), dated March 27, 2025 hereinafter collectively referred to as County's RFP 25-065.
14 Contractor responded to County RFP 25-065 and was selected to provide services in
15 accordance with the RFP and Contractor's response.
16 C. In the event of any inconsistency among the documents described under"Recitals"
17 Paragraph A. and B. herein above, the inconsistency shall be resolved by giving precedence in
18 the following order of priority: 1) to this Agreement, including all Exhibits attached hereto; 2)to
19 County's RFP 25-065; and 3) to Contractor's response to RFP. A copy of County's RFP 25-065
20 and Contractor's response shall be retained and made available during the term of this
21 Agreement by the Department of Social Services (DSS).
22 The parties therefore agree as follows:
23 Article 1
24 Contractor's Services
25 1.1 Scope of Services. The Contractor shall perform all of the services provided in
26 Exhibit A to this Agreement, titled "Scope of Services," and pursuant to the staffing patterns and
27 program expenses detailed in Exhibit B, titled "Compensation."
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1 1.2 Representation. The Contractor represents that it is qualified, ready, willing, and
2 able to perform all of the services provided in this Agreement.
3 1.3 Compliance with Laws. The Contractor shall, at its own cost, comply with all
4 applicable federal, state, and local laws and regulations in the performance of its obligations
5 under this Agreement, including but not limited to workers compensation, labor, and
6 confidentiality laws and regulations.
7 Article 2
8 County's Responsibilities
9 2.1 The County shall meet all obligations provided in Exhibit A to this Agreement, titled
10 "Scope of Services."
11 Article 3
12 Compensation, Invoices, and Payments
13 3.1 The County agrees to pay, and the Contractor agrees to receive, compensation for
14 the performance of its services under this Agreement as described in Exhibit B to this
15 Agreement, titled "Compensation."
16 3.2 The services provided by the Contractor under this Agreement are funded in whole
17 or in part by the State of California and/or the United States Federal government. In the event
18 that funding for these services is delayed by the State Controller or the Federal government, the
19 County may defer payment to the Contractor. The amount of the deferred payment shall not
20 exceed the amount of funding delayed to the County. The period of time of the deferral by the
21 County shall not exceed the period of time of the State Controller's or Federal government's
22 delay of payment to County plus forty-five (45) days.
23 3.3 To the extent permitted by State and Federal rules and regulations, advanced
24 payment of up to ten percent (10%) of the maximum compensation under this Agreement may
25 be requested of County by Subrecipient. Advance payments shall be limited to implementation
26 costs for new and/or expanded services only. Approval of an advanced payment is at the sole
27 discretion of County's DSS Director or designee. If advanced payment occurs, the amount of
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1 the advanced payment shall be deducted in equal installments from claims submitted during the
2 seventh through twelfth months of this Agreement.
3 3.4 Maximum Compensation. In no event shall compensation paid for services
4 performed under this Agreement be in excess of one million, two hundred and two thousand,
5 fifty-five dollars ($1,202,055) during the term of this Agreement. For the period of September 9,
6 2025 through June 30, 2026, in no event shall compensation paid for services performed under
7 this agreement be in excess of two hundred and two thousand, fifty five dollars ($202,055). For
8 the period of July 1, 2026 through June 30, 2027, in no event shall compensation paid for the
9 services performed under this Agreement be in excess of two hundred and fifty thousand dollars
10 ($250,000). For the period of July 1, 2027 through June 30, 2028, in no event shall
11 compensation for these services performed under this Agreement be in excess of two hundred
12 and fifty thousand dollars ($250,000). For the optional twelve (12) month extension for the
13 period of July 1, 2028 through June 30, 2029, in no event shall compensation paid for services
14 performed under this Agreement be in excess of two hundred and fifty thousand dollars
15 ($250,000). For the optional twelve (12) month extension for the period of July 1, 2029 through
16 June 30, 2030, in no event shall compensation paid for services performed under this
17 Agreement be in excess of two hundred and fifty thousand dollars ($250,000).
18 3.5 The Contractor acknowledges that the County is a local government entity, and does
19 so with notice that the County's powers are limited by the California Constitution and by State
20 law, and with notice that the Contractor may receive compensation under this Agreement only
21 for services performed according to the terms of this Agreement and while this Agreement is in
22 effect, and subject to the maximum amount payable under this section. The Contractor further
23 acknowledges that County employees have no authority to pay the Contractor except as
24 expressly provided in this Agreement.
25 3.6 Invoices. The Contractor shall submit monthly invoices in attention to Staff Analyst
26 to: SSlnvw,.. .,u,,,..,I�u[ The Contractor shall submit each invoice within 30 days
27 following the month in which expenses were incurred and services rendered, and in any case
28 within 60 days after the end of the term or termination of this Agreement. Contractor shall
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1 submit invoices to the County each month with a detailed general ledger (GL), itemizing costs
2 incurred in the previous month, along with supporting documentation of costs. Failure to submit
3 GL reports and supporting documentation shall be deemed sufficient cause for County to
4 withhold payments until there is compliance, as further described in Section 3.7 herein.
5 Supporting documentation shall include but is not limited to receipts, invoices received, and
6 documented administrative / overhead costs. No reimbursement for services shall be made
7 until invoices, reports and outcomes are received, reviewed and approved by County's DSS.
8 Proof of payment may be required for certain funding streams and will be made available by the
9 Contractor as requested by the County.
10 3.7 Payment. The County shall pay each correctly completed and timely submitted
11 invoice within 45 days after receipt. If an invoice is incorrect or otherwise not in proper form or
12 detail, County's DSS Director or designee shall have the right to withhold payment as to only
13 that portion of the invoices that is incorrect or improper, after five (5) days prior written notice or
14 email correspondence to Contractor. The County shall remit any payment to the Contractor's
15 address specified in the invoice.
16 3.8 Incidental Expenses. The Contractor is solely responsible for all of its costs and
17 expenses that are not specified as payable by the County under this Agreement.
18 Article 4
19 Term of Agreement
20 4.1 Term. This Agreement is effective on September 9, 2025, and terminates on June
21 30, 2028, except as provided in section 4.2, "Extension," or Article 6, "Termination and
22 Suspension," below.
23 4.2 Extension. The term of this Agreement may be extended for no more than two, one-
24 year periods only upon written approval of both parties at least 30 days before the first day of
25 the next one-year extension period. The County's DSS Director or his or her designee is
26 authorized to sign the written approval on behalf of the County based on the Contractor's
27 satisfactory performance. The extension of this Agreement by the County is not a waiver or
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1 compromise of any default or breach of this Agreement by the Contractor existing at the time of
2 the extension whether or not known to the County.
3 Article 5
4 Notices
5 5.1 Contact Information. The persons and their addresses having authority to give and
6 receive notices provided for or permitted under this Agreement include the following:
7
For the County:
8 Director of Department of Social Services
County of Fresno
9 PO Box 1912
Fresno, CA 93718-1912
10
For the Contractor:
11 Executive Director
Central Valley Justice Coalition
12 P.O. Box 6099
Fresno, CA 93703
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5.2 Change of Contact Information. Either party may change the information in section
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5.1 by giving notice as provided in section 5.3.
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5.3 Method of Delivery. Each notice between the County and the Contractor provided
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for or permitted under this Agreement must be in writing, state that it is a notice provided under
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this Agreement, and be delivered either by personal service, by first-class United States mail, by
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an overnight commercial courier service, by telephonic facsimile transmission, or by a Portable
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Document Format (PDF) document attached to an email.
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(A) A notice delivered by personal service is effective upon service to the recipient.
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(B) A notice delivered by first-class United States mail is effective three County
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business days after deposit in the United States mail, postage prepaid, addressed to the
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recipient.
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(C)A notice delivered by an overnight commercial courier service is effective one
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County business day after deposit with the overnight commercial courier service,
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delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
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the recipient.
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1 (D)A notice delivered by telephonic facsimile transmission or by PDF document
2 attached to an email is effective when transmission to the recipient is completed (but, if
3 such transmission is completed outside of County business hours, then such delivery is
4 deemed to be effective at the next beginning of a County business day), provided that
5 the sender maintains a machine record of the completed transmission.
6 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
7 nothing in this Agreement establishes, waives, or modifies any claims presentation
8 requirements or procedures provided by law, including the Government Claims Act (Division 3.6
9 of Title 1 of the Government Code, beginning with section 810).
10 Article 6
11 Termination and Suspension
12 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
13 contingent on the approval of funds by the appropriating government agency. If sufficient funds
14 are not allocated, then the County, upon at least 30 days' advance written notice to the
15 Contractor, may:
16 (A) Modify the services provided by the Contractor under this Agreement; or
17 (B) Terminate this Agreement.
18 6.2 Termination for Breach.
19 (A) Upon determining that a breach (as defined in paragraph (C) below) has
20 occurred, the County may give written notice of the breach to the Contractor. The written
21 notice may suspend performance under this Agreement and must provide at least 30
22 days for the Contractor to cure the breach.
23 (B) If the Contractor fails to cure the breach to the County's satisfaction within the
24 time stated in the written notice, the County may terminate this Agreement immediately.
25 (C) For purposes of this section, a breach occurs when, in the determination of the
26 County, the Contractor has:
27 (1) Obtained or used funds illegally or improperly;
28 (2) Failed to comply with any part of this Agreement;
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1 (3) Submitted a substantially incorrect or incomplete report to the County; or
2 (4) Improperly performed any of its obligations under this Agreement.
3 6.3 Termination without Cause. In circumstances other than those set forth above, the
4 County or Contractor may terminate this Agreement by giving at least 30 days advance written
5 notice to the Contractor.
6 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
7 under this Article 6 is without penalty to or further obligation of the County.
8 6.5 County's Rights upon Termination. Upon termination for breach under this Article
9 6, the County may demand repayment by the Contractor of any monies disbursed to the
10 Contractor under this Agreement that, in the County's sole judgment, were not expended in
11 compliance with this Agreement. The Contractor shall promptly refund all such monies upon
12 demand. This section survives the termination of this Agreement.
13 Article 7
14 Independent Contractor
15 7.1 Status. In performing under this Agreement, the Contractor, including its officers,
16 agents, employees, and volunteers, is at all times acting and performing as an independent
17 Contractor, in an independent capacity, and not as an officer, agent, servant, employee,joint
18 venturer, partner, or associate of the County.
19 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
20 manner or method of the Contractor's performance under this Agreement, but the County may
21 verify that the Contractor is performing according to the terms of this Agreement.
22 7.3 Benefits. Because of its status as an independent Contractor, the Contractor has no
23 right to employment rights or benefits available to County employees. The Contractor is solely
24 responsible for providing to its own employees all employee benefits required by law. The
25 Contractor shall save the County harmless from all matters relating to the payment of
26 Contractor's employees, including compliance with Social Security withholding and all related
27 regulations.
28 1H
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1 7.4 Services to Others. The parties acknowledge that, during the term of this
2 Agreement, the Contractor may provide services to others unrelated to the County.
3 Article 8
4 Indemnity and Defense
5 8.1 Indemnity. The Contractor shall indemnify and hold harmless and defend the
6 County (including its officers, agents, employees, and volunteers) against all claims, demands,
7 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
8 liabilities of any kind to the County, the Contractor, or any third party that arise from or relate to
9 the performance or failure to perform by the Contractor (or any of its officers, agents,
10 subcontractors, or employees) under this Agreement. The County may conduct or participate in
11 its own defense without affecting the Contractor's obligation to indemnify and hold harmless or
12 defend the County.
13 8.2 Survival. This Article 8 survives the termination of this Agreement.
14 Article 9
15 Insurance
16 9.1 The Contractor shall comply with all the insurance requirements in Exhibit C to this
17 Agreement.
18 Article 10
19 Inspections, Audits, Record Maintenance, and Public Records
20 10.1 Inspection of Documents. The Contractor shall make available to the County, and
21 the County may examine at any time during business hours and as often as the County deems
22 necessary, all of the Contractor's records and data with respect to the matters covered by this
23 Agreement, excluding attorney-client privileged communications. The Contractor shall, upon
24 request by the County, permit the County to audit and inspect all of such records and data to
25 ensure the Contractor's compliance with the terms of this Agreement.
26 10.2 State Audit Requirements. If the compensation to be paid by the County under this
27 Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the
28 California State Auditor, as provided in Government Code section 8546.7, for a period of three
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1 years after final payment under this Agreement. This section survives the termination of this
2 Agreement.
3 10.3 Single Audit Clause. If Contractor expends Seven Hundred Fifty Thousand Dollars
4 ($750,000) or more in Federal and Federal flow-through monies annually, Contractor agrees to
5 conduct an annual audit in accordance with the requirements of the Single Audit Standards as
6 set forth in Office of Management and Budget (OMB) Title 2 of the Code of Federal Regulations
7 Part 200. Contractor shall submit said audit and management letter to County. The audit must
8 include a statement of findings or a statement that there were no findings. If there were negative
9 findings, Contractor must include a corrective action signed by an authorized individual.
10 Contractor agrees to take action to correct any material non-compliance or weakness found as
11 a result of such audit. Such audit shall be delivered to County's DSS, Administration, for review
12 within nine (9) months of the end of any fiscal year in which funds were expended and/or
13 received for the program. Failure to perform the requisite audit functions as required by this
14 Agreement may result in County performing the necessary audit tasks, or at County's option,
15 contracting with a public accountant to perform said audit, or, may result in the inability of
16 County to enter into future agreements with Contractor. All audit costs related to this Agreement
17 are the sole responsibility of Contractor.
18 10.4 Program Audit Requirements. A single audit report is not applicable if all
19 Contractor's Federal contracts do not exceed the Seven Hundred Fifty Thousand Dollars
20 ($750,000) requirement or Contractor's funding is through Drug related Medi-Cal. If a single
21 audit is not applicable, a program audit must be performed and a program audit report with
22 management letter shall be submitted by Contractor to County as a minimum requirement to
23 attest to Contractor's solvency. Said audit report shall be delivered to County's DSS,
24 Administration, for review no later than nine (9) months after the close of the fiscal year in which
25 the funds supplied through this Agreement are expended. Failure to comply with this Act may
26 result in County performing the necessary audit tasks or contracting with a qualified accountant
27 to perform said audit. All audit costs related to this Agreement are the sole responsibility of
28 Contractor who agrees to take corrective action to eliminate any material noncompliance or
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1 weakness found as a result of such audit. Audit work performed by County under this paragraph
2 shall be billed to the Contractor at County cost, as determined by County's Auditor-
3 Controller/Treasurer-Tax Collector.
4 10.5 Record Establishment and Maintenance. Contractor shall establish and maintain
5 records in accordance with those requirements prescribed by County, with respect to all matters
6 covered by this Agreement. Contractor shall retain all fiscal books, account records and client
7 files for services performed under this Agreement for at least five (5) years from date of final
8 payment under this Agreement or until all State and Federal audits are completed for that fiscal
9 year, whichever is later.
10 (A) Cost Documentation. Contractor agrees to maintain records to verify costs under
11 this Agreement including a General Ledger, properly executed payrolls, time records,
12 invoices, vouchers, orders, proof of payment, and any other accounting documents
13 pertaining in whole or in part to this Agreement and they shall be clearly identified and
14 readily accessible. The support documentation must indicate the line budget account
15 number to which the cost is charged.
16 (B) Service Documentation. Contractor agrees to maintain records to verify services
17 under this Agreement including names and addresses of clients served, if applicable,
18 and the dates of service and a description of services provided on each occasion. These
19 records and any other documents pertaining in whole or in part to this Agreement shall
20 be clearly identified and readily accessible.
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(C) County shall notify Contractor in writing within thirty (30) days of any potential
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State or Federal audit exception discovered during an examination. Where findings
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indicate that program requirements are not being met and State or Federal participation
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in this program may be imperiled in the event that corrections are not accomplished by
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Contractor within thirty (30) days of receipt of such notice from County, written
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notification thereof shall constitute County's intent to terminate this Agreement.
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10.6 Public Records. The County is not limited in any manner with respect to its public
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disclosure of this Agreement or any record or data that the Contractor may provide to the
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1 County. The County's public disclosure of this Agreement or any record or data that the
2 Contractor may provide to the County may include but is not limited to the following:
3 (A) The County may voluntarily, or upon request by any member of the public or
4 governmental agency, disclose this Agreement to the public or such governmental
5 agency.
6 (B) The County may voluntarily, or upon request by any member of the public or
7 governmental agency, disclose to the public or such governmental agency any record or
8 data that the Contractor may provide to the County, unless such disclosure is prohibited
9 by court order.
10 (C)This Agreement, and any record or data that the Contractor may provide to the
11 County, is subject to public disclosure under the Ralph M. Brown Act (California
12 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
13 (D)This Agreement, and any record or data that the Contractor may provide to the
14 County, is subject to public disclosure as a public record under the California Public
15 Records Act (California Government Code, Title 1, Division 7, Chapter 3.5, beginning
16 with section 6250) ("CPRA").
17 (E) This Agreement, and any record or data that the Contractor may provide to the
18 County, is subject to public disclosure as information concerning the conduct of the
19 people's business of the State of California under California Constitution, Article 1,
20 section 3, subdivision (b).
21 (F) Any marking of confidentiality or restricted access upon or otherwise made with
22 respect to any record or data that the Contractor may provide to the County shall be
23 disregarded and have no effect on the County's right or duty to disclose to the public or
24 governmental agency any such record or data.
25 (G) Notwithstanding sections A-F above, any information protected by law shall not
26 be subject to public disclosure.
27 10.7 Public Records Act Requests. If the County receives a written or oral request
28 under the CPRA to publicly disclose any record that is in the Contractor's possession or control,
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1 and which the County has a right, under any provision of this Agreement or applicable law, to
2 possess or control, then the County may demand, in writing, that the Contractor deliver to the
3 County, for purposes of public disclosure, the requested records that may be in the possession
4 or control of the Contractor. Within five business days after the County's demand, the
5 Contractor shall (a) deliver to the County all of the requested records that are in the Contractor's
6 possession or control, together with a written statement that the Contractor, after conducting a
7 diligent search, has produced all requested records that are in the Contractor's possession or
8 control, or (b) provide to the County a written statement that the Contractor, after conducting a
9 diligent search, does not possess or control any of the requested records. The Contractor shall
10 cooperate with the County with respect to any County demand for such records. If the
11 Contractor wishes to assert that any specific record or data is exempt from disclosure under the
12 CPRA or other applicable law, it must deliver the record or data to the County and assert the
13 exemption by citation to specific legal authority within the written statement that it provides to
14 the County under this section. The Contractor's assertion of any exemption from disclosure is
15 not binding on the County, but the County will give at least 10 days' advance written notice to
16 the Contractor before disclosing any record subject to the Contractor's assertion of exemption
17 from disclosure. The Contractor shall indemnify the County for any court-ordered award of costs
18 or attorney's fees under the CPRA that results from the Contractor's delay, claim of exemption,
19 failure to produce any such records, or failure to cooperate with the County with respect to any
20 County demand for any such records.
21 Article 11
22 Disclosure of Self-Dealing Transactions and Conflict of Interest
23 11.1 Applicability. This Article 11 applies if the Contractor is operating as a corporation,
24 or changes its status to operate as a corporation.
25 11.2 Duty to Disclose. If any member of the Contractor's board of directors is party to a
26 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
27 "Self-Dealing Transaction Disclosure Form" (Exhibit D to this Agreement) and submitting it to
28 the County before commencing the transaction or immediately after.
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1 11.3 Definition. "Self-dealing transaction" means a transaction to which the Contractor is
2 a party and in which one or more of its directors, as an individual, has a material financial
3 interest.
4 11.4 Conflict of Interest. No officer, employee or agent of the County who exercises any
5 function or responsibility for planning and carrying out of the services provided under this
6 Agreement shall have any direct or indirect personal financial interest in this Agreement. In
7 addition, no employee of the County shall be employed by the Contractor under this Agreement
8 to fulfill any contractual obligations with the County. The Contractor shall comply with all
9 Federal, State of California and local conflict of interest laws, statutes and regulations, which
10 shall be applicable to all parties and beneficiaries under this Agreement and any officer,
11 employee or agent of the County.
12 Article 12
13 Confidentiality and Data Security
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12.1 All services performed by Contractor under this Agreement shall be in strict
15
conformance with all applicable Federal, State of California and/or local laws and regulations
16
relating to confidentiality. For the purpose of preventing the potential loss, misappropriation or
17
inadvertent disclosure of County data including sensitive or personal client information; abuse of
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County resources; and/or disruption to County operations, individuals and/or agencies that enter
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into a contractual relationship with County for the purpose of providing services under this
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Agreement must employ adequate data security measures to protect the confidential
21
information provided to Contractor by County,
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including but not limited to the following:
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(A) Contractor-Owned Mobile/Wireless/Handheld Devices may not be connected to
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County networks via personally owned mobile, wireless or handheld devices, except
25 when authorized by County for telecommuting and then only if virus protection software
26
currency agreements are in place, and if a secure connection is used.
27
(B) Contractor-Owned Computers or Computer Peripherals may not be brought into
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County for use, including and not limited to mobile storage devices, without prior
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authorization from County's Chief Information Officer or their designee. Data must be
2
stored on a secure server approved by County and transferred by means of a VPN
3
(Virtual Private Network) connection, or another type of secure connection of this type if
4
any data is approved to be transferred.
5
(C) County-Owned Computer Equipment— Contractor or anyone having an
6
employment relationship with County may not use County computers or computer
7
peripherals on non-County premises without prior authorization from County's Chief
8
Information Officer or their designee.
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(D) Contractor may not store County's private, confidential or sensitive data on any
10
hard-disk drive.
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(E) Contractor is responsible to employ strict controls to ensure the integrity and
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security of County's confidential information and to prevent unauthorized access to data
13
maintained in computer files, program documentation, data processing systems, data
14 files and data processing equipment which stores or processes County data internally
15
and externally.
16 (F) Confidential client information transmitted to one party by the other by means of
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electronic transmissions must be encrypted according to Advanced Encryption
18 Standards (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be
19
utilized.
20 (G)Contractor is responsible to immediately notify County of any breaches or
21 potential breaches of security related to County's confidential information, data
22
maintained in computer files, program documentation, data processing systems, data
23 files and data processing equipment which stores or processes County data internally or
24 externally.
25 (H) Contractor shall require its subcontractors to comply with the provisions of this
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Data Security section.
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1 Article 13
2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-
3 Lower Tier Covered Transactions.
4 13.1 County and Contractor recognize that Contractor is a recipient of State or Federal
5 assistance funds under the terms of this Agreement. By signing this Agreement, Contractor
6 agrees to comply with applicable Federal suspension and debarment regulations, including but
7 not limited to: 7 CFR 3016.35, 29 CRF 97.35, 45 CFR 92.35, and Executive Order 12549. By
8 signing this Agreement, Contractor attests to the best of its knowledge and belief, that it and its
9 principals:
10 (A) Are not presently debarred, suspended, proposed for debarment, declared
11 ineligible, or voluntarily excluded from participation in this transaction by any Federal
12 department or agency; and
13 (B) Shall not knowingly enter into any lower tier covered transaction with an entity or
14 person who is debarred, suspended, proposed for debarment, declared ineligible, or
15 voluntarily excluded from participation in this transaction by any Federal department or
16 agency.
17 (C) Contractor shall provide immediate written notice to County if at any time during
18 the term of this Agreement Contractor learns that the representations it makes above
19 were erroneous when made or have become erroneous by reason of changed
20 circumstances.
21 13.2 Contractor shall include a clause titled "Certification Regarding Debarment,
22 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and
23 similar in nature to this Article Thirteen (13) in all lower tier covered transactions and in all
24 solicitations for lower tier covered transactions.
25 13.3 Contractor shall, prior to soliciting or purchasing goods and services in excess of
26 $25,000 funded by this Agreement, review and retain the proposed vendor's suspension and
27 debarment status at https:Hsam.gov/SAM/.
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1 13.4 The certification in Article Thirteen (13) of this Agreement is a material representation
2 of fact upon which County relied in entering into this Agreement.
3 Article 14
4 General Terms
5 14.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
6 Agreement may not be modified, and no waiver is effective, except by written consent by both
7 parties. The Contractor acknowledges that County employees have no authority to modify this
8 Agreement except as expressly provided in this Agreement.
9 (A) Changes to line items in the Exhibit B, Compensation, in an amount not to
10 exceed 10% of the maximum annual compensation payable to the Contractor may be
11 made with the written approval of County's DSS Director or their designee. Said
12 modifications shall not result in any changes to the maximum compensation amount
13 payable to Contractor, as stated in this Agreement.
14 (B) Contractor agrees that reductions to the maximum compensation set forth under
15 Article Three (3) of this Agreement may be necessitated by a reduction in funding from
16 State or Federal sources. Any such reduction to the maximum compensation may be
17 made with the written approval of County's DSS Director or their designee and
18 Contractor. Contractor further understands that this Agreement is subject to any
19 restriction, limitations, or enactments of all legislative bodies which affect the provisions,
20 term, or funding of this Agreement in any manner. If the parties do not provide written
21 approval for modification due to reduced funding, this Agreement may be terminated in
22 accordance with Section 6.1 above.
23 14.2 Contractor's Name Change. An amendment, assignment, or new agreement is
24 required to change the name of Contractor as listed on this Agreement. Upon receipt of legal
25 documentation of the name change, County will process the agreement. Payment of invoices
26 presented with a new name cannot be paid prior to approval of said agreement.
27 14.3 Public Information. Contractor shall disclose County as a funding source in all
28 public information and program materials developed in support of contracted services.
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1 14.4 Non-Assignment. Neither party may assign its rights or delegate its obligations
2 under this Agreement without the prior written consent of the other party. Any transferee,
3 assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all
4 applicable State and Federal regulations. Contractor shall be held primarily responsible by
5 County for the performance of any transferee, assignee or subcontractor unless otherwise
6 expressly agreed to in writing by County. The use of subcontractor by Contractor shall not
7 entitle Contractor to any additional compensation than provided for under this Agreement.
8 14.5 Governing Law. The laws of the State of California govern all matters arising from
9 or related to this Agreement.
10 14.6 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
11 County, California. Contractor consents to California jurisdiction for actions arising from or
12 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
13 brought and maintained in Fresno County.
14 14.7 Construction. The final form of this Agreement is the result of the parties' combined
15 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
16 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
17 against either party.
18 14.8 Days. Unless otherwise specified, "days" means calendar days.
19 14.9 Headings. The headings and section titles in this Agreement are for convenience
20 only and are not part of this Agreement.
21 14.10 Severability. If anything in this Agreement is found by a court of competent
22 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
23 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
24 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
25 intent.
26 14.11 Nondiscrimination. During the performance of this Agreement, the Contractor shall
27 not unlawfully discriminate against any employee or applicant for employment, or recipient of
28 services, because of race, religious creed, color, national origin, ancestry, physical disability,
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1 mental disability, medical condition, genetic information, marital status, sex, gender, gender
2 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
3 all applicable State of California and federal statutes and regulation.
4 (A) Domestic Partners and Gender Identity. For State fund-funded contracts of
5 $100,000 or more, Contractor certifies that it complies with Public Contract Code Section
6 10295.3.
7 (B) Americans with Disabilities Act. Contractor shall comply with the Americans with
8 Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as
9 well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C.
10 12101 et seq.).
11 (C) Contractor shall include the non-discrimination and compliance provisions of this
12 section in all subcontracts to perform work under this Agreement.
13 14.12 Limited English Proficiency. Contractor shall provide interpreting and translation
14 services to persons participating in Contractor's services who have limited or no English
15 language proficiency, including services to persons who are deaf or blind. Interpreter and
16 translation services shall be provided as necessary to allow such participants meaningful
17 access to the programs, services and benefits provided by Contractor. Interpreter and
18 translation services, including translation of Contractor's "vital documents" (those documents
19 that contain information that is critical for accessing Contractor's services or are required by law)
20 shall be provided to participants at no cost to the participant. Contractor shall ensure that any
21 employees, agents, subcontractors, or partners who interpret or translate for a program
22 participant, or who directly communicate with a program participant in a language other than
23 English, demonstrate proficiency in the participant's language and can effectively communicate
24 any specialized terms and concepts peculiar to contractor's services.
25 14.13 Drug-Free Workplace Requirements. For purposes of this paragraph, Contractor
26 will be referred to as the "grantee". By drawing funds against this grant award, the grantee is
27 providing the certification that it is required by regulations implementing the Drug-Free
28 Workplace Act of 1988, 45 CFR Part 76, Subpart F. These regulations require certification by
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1 grantees that they will maintain a drug-free workplace. False certification or violation of the
2 certification shall be grounds for suspension of payments, suspension or termination of grants,
3 or government wide suspension or debarment. Contractor shall also comply with the
4 requirements of the Drug-Free Workplace Act of 1990 (California Government Code section
5 8350 et seq.).
6 14.14 Grievances. Contractor shall establish procedures for handling client complaints
7 and/or grievances. Such procedures will include provisions for informing clients of their rights to
8 a State Hearing to resolve such issues when appropriate.
9 14.15 Lobbying and Political Activity. None of the funds provided under this Agreement
10 shall be used for publicity, lobbying or propaganda purposes designed to support or defeat
11 legislation pending in the Congress of the United States of America or the Legislature of the
12 State of California. Contractor shall not directly or indirectly use any of the funds under this
13 Agreement for any political activity or to further the election or defeat of any candidate for public
14 office.
15 14.16 Clean Air Act and the Federal Water Pollution Control Act. If the compensation
16 to be paid by the County under this Agreement exceeds One Hundred Fifty Thousand and
17 No/100 Dollars ($150,000) of Federal funding, Contractor agrees to comply with all applicable
18 standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q)
19 and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations
20 must be reported to the Federal awarding agency and the Regional Office of the Environmental
21 Protection Agency (EPA).
22 14.17 Procurement of Recovered Materials. If compensation to be paid by the County
23 under this Agreement is funded in whole or in part with Federal funding, In the performance of
24 this Agreement, Contractor shall comply with section 6002 of the Solid Waste Disposal Act, as
25 amended by the Resource Conservation and Recovery Act. The requirements of Section 6002
26 include procuring only items designated in guidelines of the Environmental Protection Agency
27 (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials
28 practicable, consistent with maintaining a satisfactory level of competition, where the purchase
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1 price of the item exceeds $10,000 or the value of the quantity acquired during the preceding
2 fiscal year exceeded $10,000; procuring solid waste management services in a manner that
3 maximizes energy and resource recovery; and establishing an affirmative procurement program
4 for procurement of recovered materials identified in the EPA guidelines.
5 14.18 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
6 of the Contractor under this Agreement on any one or more occasions is not a waiver of
7 performance of any continuing or other obligation of the Contractor and does not prohibit
8 enforcement by the County of any obligation on any other occasion.
9 14.19 Child Support Compliance Act. If compensation to be paid by the County under
10 this Agreement includes State funding in excess of$100,000, the Contractor acknowledges in
11 accordance with Public Contract Code 7110, that:
12 (A) Contractor recognizes the importance of child and family support obligations and
13 shall fully comply with all applicable state and federal laws relating to child and family
14 support enforcement, including, but not limited to, disclosure of information and
15 compliance with earnings assignment orders, as provided in Chapter 8 (commencing
16 with section 5200) of Part 5 of Division 9 of the Family Code; and
17 (B) Contractor to the best of its knowledge is fully complying with the earnings
18 assignment orders of all employees and is providing the names of all new employees to
19 the New Hire Registry maintained by the California Employment Development
20 Department.
21 14.20 Priority Hiring Considerations. If compensation to be paid by the County under this
22 Agreement includes State funding and services in excess of$200,000, Contractor shall give
23 priority consideration in filling vacancies in positions funded by the Agreement to qualified
24 recipients of aid under Welfare and Institutions Code Section 11200, in accordance with Public
25 Contract Code Section 10353.
26 14.21 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
27 between the Contractor and the County with respect to the subject matter of this Agreement,
28 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
20
1 publications, and understandings of any nature unless those things are expressly included in
2 this Agreement. If there is any inconsistency between the terms of this Agreement without its
3 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
4 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
5 exhibits.
6 14.22 No Third-Party Beneficiaries. This Agreement does not and is not intended to
7 create any rights or obligations for any person or entity except for the parties.
8 14.23 Authorized Signature. The Contractor represents and warrants to the County that:
9 (A) The Contractor is duly authorized and empowered to sign and perform its
10 obligations under this Agreement.
11 (B) The individual signing this Agreement on behalf of the Contractor is duly
12 authorized to do so and his or her signature on this Agreement legally binds the
13 Contractor to the terms of this Agreement.
14 14.24 Electronic Signatures. The parties agree that this Agreement may be executed by
15 electronic signature as provided in this section.
16 (A) An "electronic signature" means any symbol or process intended by an individual
17 signing this Agreement to represent their signature, including but not limited to (1) a
18 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
19 electronically scanned and transmitted (for example by PDF document) version of an
20 original handwritten signature.
21 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
22 equivalent to a valid original handwritten signature of the person signing this Agreement
23 for all purposes, including but not limited to evidentiary proof in any administrative or
24 judicial proceeding, and (2) has the same force and effect as the valid original
25 handwritten signature of that person.
26 (C)The provisions of this section satisfy the requirements of Civil Code section
27 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
28 Part 2, Title 2.5, beginning with section 1633.1).
21
1 (D) Each party using a digital signature represents that it has undertaken and
2 satisfied the requirements of Government Code section 16.5, subdivision (a),
3 paragraphs (1) through (5), and agrees that each other party may rely upon that
4 representation.
5 (E) This Agreement is not conditioned upon the parties conducting the transactions
6 under it by electronic means and either party may sign this Agreement with an original
7 handwritten signature.
8 14.25 Counterparts. This Agreement may be signed in counterparts, each of which is an
9 original, and all of which together constitute this Agreement.
10 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Agreement on the date stated in the introductory clause.
2
Central Valley Justice Coalition County of Fresno
3
5 Christa Wiens, Executive Director Ernest Buddy Mendes, airman of the
764 P Street, Suite 012 Board of Supervisors of the County of Fresno
6 Fresno, CA 93721
7 Attest:
Bernice E. Seidel
8 Clerk of the Board of Supervisors
County of Fresno, State of California
9
10 By:
Deputy
11
For accounting use only:
12
Org No.: 56107023
13 Account No./Program: 7870/0
Fund No.: 0001
14 Subclass No.10000
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Exhibit A
SCOPE OF SERVICES
ORGANIZATION: Central Valley Justice Coalition
SERVICES: Human Trafficking Supportive Services
ADDRESS: P.O. Box 6099, Fresno CA 93703
SERVICE ADDRESS: 764 P. Street, Suite 012, Fresno, CA 93721
2025 E. Dakota Ave. Fresno, CA 93726
TELEPHONE: 559-216-6694
CONTACT: Christa Wiens
EMAIL: christa@cvjusticecoalition.com
A. SCOPE OF SERVICES
Central Valley Justice Coalition (SUBRECIPIENT) will provide direct services to youth
who have come to the attention of or are in the care of Child Welfare Services (CWS) or
Juvenile Justice Probation Department (JJPD), and who have been identified as being
impacted by human trafficking or are at-risk of human trafficking, including victims of
both sexual trafficking and/or labor trafficking.
B. TARGET POPULATION
Youth residing in the County of Fresno who have come to the attention of or are in the
care of CWS or JJPD, and who have been identified as being impacted by human
trafficking or are at-risk of human trafficking. Youth may be dependents of the Juvenile
Court, non-minor dependents (ages 18-21), or non-dependent youth. The dependent
youth and non-dependent youth may also include dependents of other California
Juvenile Courts, who have been placed in Fresno County or may have gone missing
and are in Fresno County. Noted chronically missing children are classified as at risk of
human trafficking if not already victims of human trafficking.
All referrals for direct youth services will be made by Fresno County CWS staff. It is
anticipated that up to 100 Fresno County at-risk youth and 50 identified youth impacted
by human trafficking will be served annually.
A-1
Exhibit A
C. STAFFING LEVELS
SUBRECIPIENT will maintain a sufficient level of qualified staff to effectively carry out
program activities. Staffing must reflect the diverse cultural and linguistic characteristic
of the population served. Staff must have experience in connecting and working with
youth impacted by human trafficking or those at risk of human trafficking, identifying
strengths, navigating community-based service systems, and tracking client outcomes.
SUBRECIPIENT will be responsible for all training necessary to promote staff
development and/or effective service delivery. In addition, SUBRECIPIENT shall comply
with any other training required by DSS.
SUBRECIPIENT will ensure all staff have valid California Driver's License on file,
undergo a comprehensive background check and Live Scan prior to providing services
to the referred youth.
Within 30 days of the initiation of the service, SUBRECIPIENT must ensure all staff
have completed:
• CSEC101
• CSEC102
• Screening Tool Training
SUBRECIPIENT should have access to survivors with lived experience who have
successfully disengaged from human trafficking.
D. CONTRACTOR's RESPONSIBILITIES
1. Immediate Engagement and Support
On an as-needed basis, the Subrecipient will have a victim advocate/case manager
available 24-hours a day to engage youth after an initial Child Welfare emergency
response investigation is conducted and/or for ongoing case involvement when the
intervention of the SUBRECIPIENT is determined necessary by the CWS Social Worker
or JJPD Probation Officer.
On an as-needed basis, the SUBRECIPIENT will be available to respond as part of a
DSS initial investigation or other crisis that requires an expert in human trafficking to
intervene with the youth immediately. This can take the form of in-person or a
virtual/telephonic contact and can occur at any point. The purpose is to provide
immediate intervention and support to the youth.
Unless a request for an immediate response is made, it is expected that contact with the
youth be made by SUBRECIPIENT within three (3) days to ten (10) days of receipt of a
referral/request, as determined by DSS.
As part of SUBRECIPIENT'S engagement, and as appropriate, the SUBRECIPIENT will
assess the youth's needs and provide and/or refer the youth for appropriate services or
linkages. Services will be prioritized to address immediate stabilization needs and may
also include long term support to promote self-sufficiency. Services can include, but are
A-2
Exhibit A
not limited to, crisis intervention, advocacy, educational support, life skills trainings,
human trafficking awareness classes or workshops, support to address gang affiliation,
and forensic specialty services when appropriate and at the discretion of DSS. The
SUBRECIPIENT shall work collaboratively with Child Welfare Social Workers or the
youth's assigned probation officer and may also be required to attend Child Welfare or
Probation team meetings.
SUBRECIPIENT will screen youth at the onset of support to determine their current
level of risk and inform decisions about what services are appropriate.
a. Screening Process:
• CSE-IT Administration: Conducted by SUBRECIPIENT in coordination with
DSS case managers or probation officers, educators, and other youth-serving
professionals.
• Risk Level Classification: Based on CSE-IT scoring, youth will be categorized
as "Clear Concern," "Possible Concern," or "No Concern" for trafficking risk.
• Comprehensive Needs Assessment: In addition to CSE-IT results, youth will
undergo evaluations for:
o Trauma history
o Needs and strengths assessment
o Social-emotional health
o Community & family support
b. Service Connection:
• Youth identified as "Clear Concern" or "Possible Concern" will receive immediate
intervention, including safety planning and specialized case management.
• Those identified as "No Concern" will be provided with preventative education
and community-building opportunities.
• Results shall be shared with DSS partners to ensure coordinated support and
referrals.
Length of service is dictated by the needs of the youth and may involve one contact or
be ongoing, with services not to exceed six (6) months from date of referral. Youth may
be re-referred for additional supportive services with approval from the Human
Trafficking Supervisor or Liaison for a youth with an open dependency/delinquency case
and for youth who will be exiting care (i.e. court case is being dismissed).
2. Youth Advocates
a. Case Management
Each youth will be assigned an advocate who will provide services, such as but
not limited to, wraparound case management services, tailored to specific needs
and circumstances.
o Short-term case management — Focused on immediate stabilization,
safety planning, and resource connection. This level of support may be
appropriate for youth with low risk or high support.
A-3
Exhibit A
o Long-term case management — Supports youth with higher risk of
exploitation through mentorship, life coaching, and transition planning for
independent living. This may include, but is not limited to, developing
financial management and job readiness skills, navigating social systems,
education advocacy, and more.
• Safety planning & risk reduction — Create personalized strategies to minimize
vulnerability and avoid re-exploitation.
• Education about commercial sex and labor exploitation - utilizing curriculums
like Cool Aunt Series and Becoming Me, advocates are able to give youth
important information that can prevent exploitation
• Legal advocacy & support — Guiding youth through judicial processes in
collaboration with Unity Court, Behavioral Health Court, and the support of their
attorney.
• Housing, healthcare, & education access —Facilitate access to resources that
promote stable housing, mental health services, and educational support.
• Growth towards individual goals - Guide youth to think beyond their immediate
circumstances and develop strategies for long-term success and stability.
b. Therapeutic Services
SUBRECIPIENT will offer individualized mental health support designed to meet the
diverse needs of its clients, both with in-house clinicians and partnerships with outside
agencies. These services may include, but are not limited to:
+ Trauma-informed groups — Group - support sessions using evidence-based
modalities. These sessions are available in limited capacity in-house with our two
providers.
• Expressive arts therapy — A creative outlet for survivors struggling to verbalize
their trauma, using art, music, and storytelling.
• Somatic healing practices — Addressing body-based trauma responses through
mindfulness, movement, and breathwork.
• Family support — When appropriate, equipping caregivers to understand
trafficking and exploitation, the risks of online access, and helping them gain the
skills necessary to provide trauma-informed care.
c. Support in Social Systems
• Unity Court Support —Advocating for trafficked and at-risk youth in Fresno
County's Unity Court, ensuring they receive services rather than punitive
measures.
• Behavioral Health Court Advocacy — Working with the Behavioral Health Court
system to connect youth with mental health services, rather than detention.
• Probation Collaboration — Partnering with probation officers to create
rehabilitative, rather than punitive, pathways for youth involved in the juvenile
justice system.
• Educational Advocacy — Coordinating with school districts, counselors, and
alternative education programs to keep youth engaged in education and
A-4
Exhibit A
connected to GED programs, career pathways, and college support.
3. Group Classes
a. Prevention Training for Youth
Subrecipient will provide prevention training to help equip youth with tools to identify
recruitment tactics, set health boundaries, and increase personal safety.
Topics include, but are not limited to:
• Recognizing grooming and recruitment strategies
• Understanding healthy vs. unhealthy relationships
• Developing self-esteem, resilience, and decision-making skills
• Learning online safety & social media awareness
Curriculum will consist of DSS approved material, including but not limited to:
• Red Flags and Fine Lines — CVJC-created curriculum
• Not a Number (Love146) —An interactive program that educates youth on
exploitation, personal safety, and protective strategies.
• Cool Aunt Series — A youth-friendly curriculum that teaches empowerment,
safety, and trafficking awareness in a relatable way.
b. Intervention Training for Youth
SUBRECIPIENT will provide intervention curriculum is designed to promote healing,
resilience, and personal agency.
Intervention groups address, but are not limited to:
• Understanding trauma & healing from complex PTSD.
• Reframing self-worth and identifying personal strengths.
• Breaking the cycle of exploitation and developing exit strategies.
• Building life skills, such as financial literacy, advocacy, and goal setting.
Curriculum will consist of DSS approved material, including but not limited to:
• Becoming Me —A curriculum that supports trafficked and vulnerable youth in
developing skills and gaining self-awareness to strengthen vulnerabilities and
resist exploitative forces.
• Ending the Game —A psychoeducational intervention designed to support
survivors of commercial sexual exploitation and trafficking as they recover from
trafficking-related trauma and begin to reclaim their lives. It focuses on
dismantling "The Game"—the set of rules, beliefs, and psychological coercions
instilled by traffickers.
c. Community Building
Many survivors and at-risk youth experience social isolation and distrust of traditional
support systems. SUBRECIPIENT will foster peer support and community engagement,
including but not limited to:
• Group mentorship & survivor circles led by lived-experience advocates.
• Wellness and self-care workshops, focusing on self-regulation and
empowerment.
• Creative expression groups, such as art therapy, journaling, and storytelling.
A-5
Exhibit A
4. Community Education
SUBRECIPIENT will offer Community Education to equip the adults and professionals
surrounding vulnerable youth with the knowledge, tools, and cultural competency
needed to identify risk factors, respond appropriately to disclosures, and create safe,
trauma-informed environments.
Community Education extends to caregivers, educators, social workers, probation
officers, law enforcement, medical professionals, and other youth-serving adults.
a. Caregiver & Family Education
SUBRECIPIENT will offer caregiver-centered education to help families:
• Recognize signs of grooming and recruitment (especially online) and implement
safety measures
• Understand complex trauma and behavior while developing skills to support
impacted youth
• Implement practical tools for creating safety and building healthy, trustworthy
relationships
These sessions are offered in both English and Spanish and are often delivered in
partnership with schools, faith-based organizations, DSS, Department of Behavioral
Health and/or Probation.
b. Professional Training & Development
Youth in care encounter adults in all sectors of society, including but not limited to,
healthcare, education, the judicial system and its parties. SUBRECIPIENT will offer
structured, interactive workshops and presentations tailored to specific professional
audiences. These sessions focus on, but are not limited to:
• Recognizing signs of trafficking and exploitation
• Understanding the vulnerabilities of system-impacted youth
• Trauma-informed response and communication strategies
• Screening and reporting
• Building safe, supportive environments for at-risk youth
5. Managed Flex Account
SUBRECIPIENT will manage a flex account to purchase miscellaneous items or
services to help stabilize and support youth and families. All items or services over $100
in value will need to be approved by DSS prior to purchase. All expenditures should
include DSS case numbers of the youth directly benefitting from the item(s) purchased
must be accounted for on a Flex Fund Tracker provided by DSS. A copy of the
purchase receipt must be provided in arrears along with the invoice backup
documentation. DSS case number of the youth must be listed at the top of the purchase
receipt and correspond to the Flex Fund Tracker. In addition, expenditures must be
noted in the corresponding youth's monthly progress notes. Items and services may
include, but are not limited to:
• Emergency gift cards/pay for service (clothing, baby items, food, luggage, etc.)
• Harm reduction activities
A-6
Exhibit A
• Assistance with specialized housing/emergency housing needs for non-minor
dependents/ILP youth
• Respite support
• Stipends for youth to encourage participation in trainings or events
• Cultural hair care products/services
• Holistic therapeutic activities
• Assistance with rent/utilities/furniture and basic needs or necessities for non-
minor dependents/ILP youth
• Grounding tools
• Tattoo removal — (SUBRECIPIENT must consult with DSS to determine low cost
or no cost services available)
6. Case Consultation and Training
SUBRECIPIENT will provide case consultation services to DSS social work staff on an
as-needed basis during regular business hours. Staff who are experienced and
knowledgeable in human child sex trafficking and/or labor trafficking shall be available
to DSS staff for questions and consultation on case specific situations during DSS HT
Team via Multi-Disciplinary Teaming (MDT) Meetings, case consultation and referrals.
DSS intends to hold at least 5-6 human trafficking conferences and events a year for
staff and youth for informational and educational purposes. SUBRECIPIENT will identify
and coordinate one or more "survivors" to serve as a guest speaker and/or trainer at the
human trafficking awareness conferences, events and/or trainings. DSS will provide a
calendar or a list of dates for SUBRECIPIENT to select from.
7. Reports and Records
SUBRECIPIENT will submit a monthly Community Advocate Progress Note (CAP Note)
provided by DSS. CAP Notes are to be submitted by the loth of the month in arrears for
each youth receiving services and will be sent to CWSCSEC(a)_fresnocountyca.gov with
a carbon copy (CC) to the Immigration Liaison and the Social Work Supervisor assigned
to Human Trafficking work. CAP Notes are to be filled out in their entirety in a manner
deemed acceptable by DSS. DSS holds the capacity to update or revise the CAP Note
template as needed.
SUBRECIPIENT will maintain accurate participant records in an organized and
accessible manner. SUBRECIPIENT will use a standardized format for the maintenance
of participant file. All records pertaining to services provided under this Agreement are
to be made available upon reasonable request and in a format deemed acceptable to
DSS. SUBRECIPIENT will maintain records for the time period stipulated by Section
10.4 Program Audit Requirements of this Agreement.
At the conclusion/termination/expiration of the Agreement SUBRECIPIENT will transfer
all youth files in their entirety to DSS in a format deemed acceptable by DSS. All files
are to be transferred no later than 30 days prior to the end of the Agreement.
A-7
Exhibit A
E. COUNTY RESPONSIBILITIES
DSS staff will coordinate and participate in monthly, bi-monthly, or quarterly
meetings with SUBRECIPIENT to review program outcomes and discuss contractual
matters. The frequency of such meetings will be determined by DSS. DSS will
include SUBRECIPIENT's staff in DSS trainings that are relevant to the services as
described in the terms and conditions of this Agreement. DSS staff will meet with
SUBRECIPIENT's staff as often as needed to exchange pertinent information,
provide guidance, resolve problems, and work collaboratively to coordinate services.
If on-going mental health services are required DSS will make the appropriate
referral on an as-needed basis.
F. REPORTS AND OUTCOMES
DSS will consider SUBRECIPIENT performance levels when determining funding
recommendations for future Agreements. For the contract period, SUBRECIPIENT
will document all activities and services and will submit Monthly Activity Reports
(MARs) by the tenth (10th) of each month in a manner and format determined by
DSS.
The overall goal of direct supportive services to youth impacted by human trafficking
and youth at-risk of human trafficking is to reduce the likelihood that they will again
experience human trafficking situations and prevent entry into sexually and/or labor
exploitive situations. The goal of consultation and training support for DSS and
probation staff is to increase their skills/ability to identify and address youth
impacted by human trafficking and youth at-risk of human trafficking. The successful
implementation of services by SUBRECIPIENT is critical to the collective efforts to
achieve this goal. The outcomes listed will measure the success of
SUBRECIPIENT's services. These outcomes may be modified at DSS' discretion
upon written consent of COUNTY's DSS Director or designee and SUBRECIPIENT.
SUBRECIPIENT will report outcomes in each MAR or alternate method determined
by DSS.
A-8
Exhibit A
Outcomes to be Reported Outcome Indicator(s)
Youth Stability Youth accepting services 75% of youth accepting
and Well-Being will have reduced risk supportive services will have
(Short-Term factors or warning signs of decreased risk factors or
Goals) human trafficking for youth indicators of human trafficking
participants. at the end of services, as
measured by a DSS approved
pre and post assessment.
Youth accepting services 95% of referred youth who
will have increased accept services will indicate
awareness and they were satisfied with the
understanding of human information and/or services
trafficking and available provided to them, as measured
community resources and by a DSS approved survey.
tools.
Youth Stability Youth accepting services 95% of youth will be able to
and Well-Being will have an increase understand the core
(Long-Term likelihood of long-term fundamental requirements for
Goals) stability. long-term success and
sustainability, as demonstrated
in a written narrative outlining
their future goals and plan to
achieve those goals.
Youth accepting services 80% of youth will have positive
will have an increased ability decision-making capabilities,
to demonstrate positive which will be reflected in areas
decision- making of school attendance and
capabilities. decrease incidents of behavior
modifications, runaway reports,
police interactions, and goal
achievements.
DSS DSS staff attending human 90% of training participants will
Consultation trafficking trainings will have demonstrate increased
and Training increased skills to identify or knowledge of available
understand indicators of resources and understanding of
human trafficking in youth. human trafficking through a pre
and post-test.
A-9
Exhibit B
Compensation
BUDGET SUMMARY -YEAR 1 (September 9, 2025—June 30, 2026)
VENDOR NAME: Central Valley Justice Coalition
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 139,286
Payroll Taxes 0150 $ 12,595
Benefits 0200 $ 8,036
SUBTOTAL: $159,917
SERVICES & SUPPLIES
Insurance 0250 $ 525
Communications 0300 $ 864
Office Expense 0350 $ 2,751
Equipment 0400 $ 2,800
Facilities 0450 $9,137
Travel Costs 0500 $ 3,000
Program Supplies 0550 $ 5,000
Consultancy/Subcontracts 0600 $ 150
Fiscal &Audits 0650 $ 0
Training 0700 $ 2,750
Indirect Costs 0750 $ 15,161
SUBTOTAL: $42,138
TOTAL EXPENSES: $202,055
B-1
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 1 (September 9, 2025—June 30, 2026)
VENDOR NAME: Central Valley Justice Coalition
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
Youth Advocacy and 0.95 10 CA exempt $52,166
Mentorship Program Director salary
Youth Advocacy and
Mentorship Program 1.00 10 $26.50/hour $46,640
Advocate— Lived Experience
Expert
Youth Advocacy and
Mentorship Program 1.00 10 $23/hour $40,480
Advocate
Total Salaries/ $139,286
Wages
Payroll Taxes
Percent Months Amount
FICA @ Social Security 6.2%/Medicare 1.45% of gross 10 $10,655
salaries
SUI Based on California calculation guidelines @ 1.5% 10 $252
ETT 10 $17
CASDI 10 $1,671
Total Payroll Taxes $12,595
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Insurance - $400/ month in health care stipends $ 4,000
Retirement @ 3% matching $ 4,036
Total Benefit and Retirement $8,036
TOTAL SALARIES AND BENEFITS: $159,917
B-2
Exhibit B
BUDGET DETAIL -YEAR 1 (September 9, 2025—June 30, 2026)
VENDOR NAME:
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 .95 FTE Youth Program Director $52,166 $139,286
(Salaries) 1 FT Youth Advocate— I ived $46,640
experience expert $40,480
1 FT Youth Advocate
0150 (Payroll CASDI $1,671 $12,595
Taxes) FICA/ MEDICARE $10,655
SUI $252
ETT $17
0200 Retirement— IRA 3% match $4,036 $8,036
(Benefits) Health Insurance $4,000
0250
(Insurance) Workers Compensation $525 $525
0300
(Communicat $30/ month for three cell phones $864 $864
ions)
0350
(Office Printing and postage $93 $2,751
Expense) Office equipment and program $1,500
supplies
Subscriptions and memberships $1,158
0400 Computer equipment and $800 $2,800
(Equipment) software
Phones, Tablets, Devices $1,000
Furniture and fixtures $1,000
0450
(Facilities) Rent $9,137 $9,137
0500 (Travel) Staff Mileage $3,000 $3,000
0550
(Program $5,000 to cover expenses for $5,000 $5,000
Supplies) immediate needs for clients,
including but not limited to
hygiene, hair products, school
supplies, clothing, housing costs,
household items, food, program
incentives.
0600 Survivor consultant $150 $150
(Consultants)
B-3
Exhibit B
0700
(Training) Staff training and development $2,500 $2,750
Curriuculum $250
0750 (indirect $15,161
costs) $15,161
TOTAL $202,055
EXPENSES
B-4
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 1 (September 9, 2025 —June 30, 2026)
VENDOR NAME: Central Valley Justice Coalition
SALARIES
Youth Advocacy and Mentorship Program Director (0.95FTE)
Director position to carry out Youth AMP activities, supervising Youth Advocates and facilitating training
of DSS staff.
Youth Advocacy and Mentorship Program Advocate— Lived Experience (1 FTE)
Advocate position to assist with carrying out Youth AMP activities. Includes increased compensation for
lived experience, peer leadership duties, and survivor-informed program contributions. Supports
equitable pay for specialized qualifications in accordance with trauma-informed and survivor-centered
practice standards. To avoid incurring overtime expenses, staff will utilize a flexible schedule that
allows for adjusted hours within the workweek based on program needs.
Youth Advocacy and Mentorship Program Advocate (1 FTE)
The Youth Advocate is responsible for managing mentorship case assignments and supporting youth
with vulnerabilities who are at risk of exploitation and human trafficking. The Youth Advocate will work
directly with youth clients, their families, care providers, schools, and other community organizations
and agencies, in order to provide individualized advocacy and support. They will also be responsible for
assessing, planning, supporting, implementing, monitoring, and evaluating actions required to intervene
and apply harm reduction practices to meet the client's needs. The Youth Advocate will maintain case
notes and work with the Youth Program Director to communicate outcomes to DSS. To avoid incurring
overtime expenses, staff will utilize a flexible schedule that allows for adjusted hours within the
workweek based on program needs.
PAYROLL TAXES
CASDI
Mandatory CA payroll tax (disability insurance 1.2% of gross salaries)
FICA/MEDICARE
Mandatory IRS payroll tax(Social Security 6.2%/ Medicare 1.45% of gross salaries)
SUI
CA unemployment insurance 1.5%
OTHER (ETT)
CA Employment Training Tax .1% of first$7,000 per employee
BENEFITS
Retirement
Employer contribution of 3% of gross salaries to 401(k)for each employee.
Health Insurance
Pro-rated $200 per month stipend in lieu of health insurance for Director and $100 each for 2 Advocate
positions.
INSURANCE
Pro-rated allocation of Workers Compensation Insurance coverage for 3 of 7 employees.
COMMUNICATIONS
Cell phone ($30 each * 3 employees * 12 months)for out of office contact
B-5
Exhibit B
OFFICE EXPENSES
Printing/ Postage— Materials, including but not limited to, classes, intake, curriculum, flyers
Office, Equipment& Program Supplies— Including, but not limited to, arts and crafts supplies, supplies
needed for client files (binders, dividers, folders, paper, hanging files, etc), coloring books, paper, pens,
yoga mats, kinetic sand. Pro-rated allocation of subscription for Client Management software
EQUIPMENT
Initial year advancement of$2,800 to cover the following start-up expenses:
Computer Equipment&Software- Desktop/Laptop, printer, Office 365 software for Director
Copiers, Cell Phones, Tablets, Devices to Contain HIPAA Data- New cell phones for Director,
Advocates, and emergency line
Furniture & Fixtures -office furniture for expanded office space
FACILITIES
CVJC will utilize two designated locations to offer in-person services and program activities to the youth.
As of the executed date of this agreement, Downtown office is $0.97/sq. ft. and City Center is $1.35/sq. ft.
Each location will be utilized on an as-needed basis to meet the needs of the youth being served. Lease
agreements for each location are on a month-to-month basis.
TRAVEL
Staff Mileage— Mileage reimbursement for staff travel throughout Fresno County for client support
(including educational advocacy, support at Juvenile Justice campus, and in-home support for client and
family) @ $.70 per mile.
PROGRAM SUPPLIES
CVJC will manage a flex account to purchase miscellaneous items or services to help stabilize and
support youth and families. Items and services may include but are not limited to: • Emergency gift
cards/pay for service (clothing, baby items, hygiene, food, luggage) • Harm reduction activities
Assistance with specialized housing/emergency housing needs for non-minor dependents/ILP youth
Respite support• Stipends for youth to encourage participation in trainings or events Case Consultation
and Training • Cultural hair care products/services • Holistic therapeutic activities • Assistance with
rent/utilities/furniture and basic needs or necessities for non-minor dependents/ILP youth • Grounding
tools • Tattoo removal
CONSULTANCY/SUBCONTRACTS
For additional consultation fees—3 hours at$50/hr.
TRAINING
Initial year advancement of$1,000 to cover training and travel to training
Ongoing training for program staff including curriculum training (Not a Number, Becoming Me, and Cool
Aunt), best practices, case worker, mandated reporter, de-escalation, trauma response, CSEC 101,
CSEC 102, Cultural Awareness Class, Screening Tool Training. Materials for Not a Number and
Becoming Me and associated printing costs
INDIRECT COSTS
8.11%
B-6
Exhibit B
BUDGET SUMMARY -YEAR 2 (July 1, 2026—June 30, 2027)
VENDOR NAME: Central Valley Justice Coalition
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $174,069
$15,741
Payroll Taxes 0150
$10,022
Benefits 0200
SUBTOTAL: $199,832
SERVICES & SUPPLIES
Insurance 0250 $656
Communications 0300 $1,080
Office Expense 0350 $3,399
Equipment 0400 $300
Facilities 0450 $10,964
Travel Costs 0500 $4,500
Program Supplies 0550 $9,000
Consultancy/Subcontracts 0600 $150
Fiscal &Audits 0650
Training 0700 $3,500
Indirect Costs 0750 $16,619
SUBTOTAL: $50,168
TOTAL EXPENSES: $250,000
B-7
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 2 (July 1, 2026—June 30, 2027)
VENDOR NAME: Central Valley Justice Coalition
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
Youth Advocacy and 0.95 12 CA exempt $67,490
Mentorship Program Director salary
Youth Advocacy and
Mentorship Program 1.00 12 $27.43/hr. $57,054
Advocate— Lived Experience
Expert
Youth Advocacy and $49,525
Mentorship Program 1.00 12 $23.81/hr.
Advocate
Total Salaries/ $174,069
Wages
Payroll Taxes
Percent Months Amount
FICA @ Social Security 6.2%/Medicare 1.45% of gross 12 $13,316
salaries
SUI Based on California calculation guidelines @ 1.5% 12 $315
ETT 12 $21
CASDI $2,089
Total Payroll Taxes $15,741
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Insurance - $400/ month in health care stipends $4,800
Retirement @ 3% matching $5,222
Total Benefit and Retirement $10,022
TOTAL SALARIES AND BENEFITS: $199,832
B-8
Exhibit B
BUDGET DETAIL -YEAR 2 (July 1, 2026 —June 30, 2027)
VENDOR NAME:
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 .95 FTE Youth Program Director $67,490 $174,069
(salaries) 1 FT Youth Advocate— I ived $57,054
experience expert
1 FT Youth Advocate $49,525
0150 (Payroll CASDI $2,089 $15,741
Taxes) FICA/ MEDICARE $13,316
SUI $315
ETT $21
0200 Retirement— IRA 3% match $5,222 $10,022
(Benefits) Health Insurance $4,800
0250
(Insurance) Workers Compensation $656 $656
0300
(Communicat $30/ month for three cell phones $1,080 $1,080
ions)
0350
(Office Printing and postage $279 $3,399
Expense) Office equipment and program $1,692
supplies
Subscriptions and memberships $1,428
0400
(Equipment) Computer equipment and $150 $300
software $75
Phones, Tablets, Devices
Furniture and Fixtures $75
0450
(Facilities) Rent $10,964 $10,964
0500 (Travel) Staff Mileage $4,500 $4,500
0550 $9,000 to cover expenses for $9,000 $9,000
(Program immediate needs for clients,
Supplies) including but not limited to
hygiene, hair products, school
supplies, clothing, housing costs,
household items, food, program
incentives.
0600
(Consultants) Survivor consultant $150 $150
B-9
Exhibit B
0700 Staff training and development $3,000 $3,500
(Training) Curriuculum $500
0750 (indirect
costs) $16,619 $16,619
TOTAL $250,000
EXPENSES
B-10
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 2 (July 1, 2026—June 30, 2027)
VENDOR NAME: Central Valley Justice Coalition
SALARI ES
3.5% percent increase for staff salaries
Youth Advocacy and Mentorship Program Director(0.95FTE)
Director position to carry out Youth AMP activities, supervising Youth Advocates and facilitating training of
DSS staff.
Youth Advocacy and Mentorship Program Advocate— Lived Experience (1 FTE)
Advocate position to assist with carrying out Youth AMP activities. Includes increased compensation for
lived experience, peer leadership duties, and survivor-informed program contributions. Supports
equitable pay for specialized qualifications in accordance with trauma-informed and survivor-centered
practice standards. To avoid incurring overtime expenses, staff will utilize a flexible schedule that
allows for adjusted hours within the workweek based on program needs.
Youth Advocacy and Mentorship Program Advocate (1 FTE)
The Youth Advocate is responsible for managing mentorship case assignments and supporting youth
with vulnerabilities who are at risk of exploitation and human trafficking. The Youth Advocate will work
directly with youth clients, their families, care providers, schools, and other community organizations
and agencies, in order to provide individualized advocacy and support. They will also be responsible for
assessing, planning, supporting, implementing, monitoring, and evaluating actions required to intervene
and apply harm reduction practices to meet the client's needs. The Youth Advocate will maintain case
notes and work with the Youth Program Director to communicate outcomes to DSS. To avoid incurring
overtime expenses, staff will utilize a flexible schedule that allows for adjusted hours within the
workweek based on program needs.
PAYROLL TAXES
CASDI
Mandatory CA payroll tax (disability insurance 1.2% of gross salaries)
FICA/MEDICARE
Mandatory IRS payroll tax(Social Security 6.2%/ Medicare 1.45% of gross salaries)
SUI
CA unemployment insurance 1.5%
OTHER (ETT)
CA Employment Training Tax .1% of first$7,000 per employee
BENEFITS
Retirement
Employer contribution of 3% of gross salaries to 401(k)for each employee.
Health Insurance
Pro-rated $200 per month stipend in lieu of health insurance for Director and $100 each for 2 Advocate
positions.
INSURANCE
Pro-rated allocation of Workers Compensation Insurance coverage for 3 of 7 employees.
B-11
Exhibit B
COMMUNICATIONS
Cell phone ($30 each * 3 employees * 12 months)for out of office contact
OFFICE EXPENSES
Printing/ Postage— Materials, including but not limited to, classes, intake, curriculum, flyers
Office, Equipment& Program Supplies— Including, but not limited to, arts and crafts supplies, supplies
needed for client files (binders, dividers, folders, paper, hanging files, etc), coloring books, paper, pens,
yoga mats, kinetic sand. Pro-rated allocation of subscription for Client Management software
EQUIPMENT
Software license renewals, repair or replacement of technology as needed (e.g., tablets, copiers), and
purchase of ergonomic office fixtures to support staff expansion.
FACILITIES
CVJC will utilize two designated locations to offer in-person services and program activities to the youth.
As of the executed date of this agreement, Downtown office is $0.97/sq. ft. and City Center is $1.35/sq. ft.
Each location will be utilized on an as-needed basis to meet the needs of the youth being served. Lease
agreements for each location are on a month-to-month basis.
TRAVEL
Staff Mileage— Mileage reimbursement for staff travel throughout Fresno County for client support
(including educational advocacy, support at Juvenile Justice campus, and in-home support for client and
family) @ $.70 per mile.
PROGRAM SUPPLIES
CVJC will manage a flex account to purchase miscellaneous items or services to help stabilize and
support youth and families. Items and services may include but are not limited to: • Emergency gift
cards/pay for service (clothing, baby items, hygiene, food, luggage) • Harm reduction activities
Assistance with specialized housing/emergency housing needs for non-minor dependents/ILP youth
Respite support• Stipends for youth to encourage participation in trainings or events Case Consultation
and Training • Cultural hair care products/services • Holistic therapeutic activities • Assistance with
rent/utilities/furniture and basic needs or necessities for non-minor dependents/ILP youth • Grounding
tools • Tattoo removal
CONSULTANCY/SUBCONTRACTS
For additional consultation fees—3 hours at$50/hr.
TRAINING
Ongoing training for program staff including curriculum training (Not a Number, Becoming Me, and Cool
Aunt), best practices, case worker, mandated reporter, de-escalation, trauma response, CSEC 101,
CSEC 102, Cultural Awareness Class, Screening Tool Training. Materials for Not a Number and
Becoming Me and associated printing costs
INDIRECT COSTS
7.12%
B-12
Exhibit B
BUDGET SUMMARY-YEAR 3 (July 1, 2027 —June 30, 2028)
VENDOR NAME: Central Valley Justice Coalition
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $176,478
Payroll Taxes 0150 $15,955
Benefits 0200 $10,094
SUBTOTAL: $202,527
SERVICES & SUPPLIES
Insurance 0250 $656
Communications 0300 $1,080
Office Expense 0350 $3,197
Equipment 0400 $270
Facilities 0450 $10,964
Travel Costs 0500 $4,956
Program Supplies 0550 $9,000
Consultancy/Subcontracts 0600 $150
Fiscal & Audits 0650
Training 0700 $2,750
Indirect Costs 0750 $14,450
SUBTOTAL: $47,473
TOTAL EXPENSES: $250,000
B-13
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 3 (July 1, 2027—June 30, 2028)
VENDOR NAME: Central Valley Justice Coalition
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
Youth Advocacy and 90 12 CA Exempt $66,176
Mentorship Program Director
Youth Advocacy and
Mentorship Program 100 12 $28.39/hr. $59,051
Advocate— Lived Experience
Expert
Youth Advocacy and
Mentorship Program 100 12 $24.64/hr. $51,251
Advocate
Total Salaries/ $ 176,478
Wages
Payroll Taxes
Percent Months Amount
FICA @ Social Security 6.2%/Medicare 1.45% of gross 12 $13,501
salaries
SUI Based on California calculation guidelines @ 1.5% 12 $315
ETT 12 $21
CASDI 12 $2,118
Total Payroll Taxes $15,955
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Insurance - $400/ month in health care stipends $4,800
Retirement @ 3% matching $5,294
Total Benefit and Retirement $10,094
TOTAL SALARIES AND BENEFITS: $202,527
B-14
Exhibit B
BUDGET DETAIL -YEAR 3 (July 1, 2027—June 30, 2028)
VENDOR NAME: Central Valley Justice Coalition
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 .90 FTE Youth Program Director $66,176 $176,478
(salaries) 1 FT Youth Advocate— I ived $59,051
experience expert
1 FT Youth Advocate $51,251
0150 (Payroll CASDI $2,118 $15,955
Taxes) FICA/ MEDICARE $13,501
SUI $315
ETT $21
0200 Retirement— IRA 3% match $5,294 $10,094
(Benefits) Health Insurance $4,800
0250
(Insurance) Workers Compensation $656 $656
0300
(Communicat $30/ month for three cell phones $1,080 $1,080
ions)
0350 Printing and postage $250 $3,197
(Office Office equipment and program $1,519
Expense) supplies
Subscriptions and memberships $1,428
0400
(Equipment) Computer equipment and $120 $270
software $150
Phones, Tablets, Devices
0450
(Facilities) Rent $10,964 $10,964
0500 (Travel)
Staff Mileage $4,956 $4,956
0550
(Program $9,000 to cover expenses for $9,000 $9,000
Supplies) immediate needs for clients,
including but not limited to
hygiene, hair products, school
supplies, clothing, housing costs,
household items, food, program
incentives.
0600
(Consultants) Survivor consultant $150 $150
B-15
Exhibit B
0700 Staff training and development $2,500 $2,750
(Training) Curriuculum $250
0750 (indirect $14,450 $14,450
costs
TOTAL $250,000
EXPENSES
B-16
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 3 (July 1, 2027—June 30, 2028)
VENDOR NAME: Central Valley Justice Coalition
SALARIES
3.5% salary increase
Youth Advocacy and Mentorship Program Director(0.95FTE)
Director position to carry out Youth AMP activities, supervising Youth Advocates and facilitating training of
DSS staff.
Youth Advocacy and Mentorship Program Advocate— Lived Experience (1 FTE)
Advocate position to assist with carrying out Youth AMP activities. Includes increased compensation for
lived experience, peer leadership duties, and survivor-informed program contributions. Supports
equitable pay for specialized qualifications in accordance with trauma-informed and survivor-centered
practice standards. To avoid incurring overtime expenses, staff will utilize a flexible schedule that
allows for adjusted hours within the workweek based on program needs.
Youth Advocacy and Mentorship Program Advocate (1 FTE)
The Youth Advocate is responsible for managing mentorship case assignments and supporting youth
with vulnerabilities who are at risk of exploitation and human trafficking. The Youth Advocate will work
directly with youth clients, their families, care providers, schools, and other community organizations
and agencies, in order to provide individualized advocacy and support. They will also be responsible for
assessing, planning, supporting, implementing, monitoring, and evaluating actions required to intervene
and apply harm reduction practices to meet the client's needs. The Youth Advocate will maintain case
notes and work with the Youth Program Director to communicate outcomes to DSS. To avoid incurring
overtime expenses, staff will utilize a flexible schedule that allows for adjusted hours within the
workweek based on program needs.
PAYROLL TAXES
CASDI
Mandatory CA payroll tax (disability insurance 1.2% of gross salaries)
FICA/MEDICARE
Mandatory IRS payroll tax (Social Security 6.2%/ Medicare 1.45% of gross salaries)
SUI
CA unemployment insurance 1.5%
OTHER (ETT)
CA Employment Training Tax .1% of first$7,000 per employee
BENEFITS
Retirement
Employer contribution of 3% of gross salaries to 401(k)for each employee.
Health Insurance
Pro-rated $200 per month stipend in lieu of health insurance for Director and $100 each for 2 Advocate
positions.
INSURANCE
Pro-rated allocation of Workers Compensation Insurance coverage for 3 of 7 employees.
COMMUNICATIONS
Cell phone ($30 each * 3 employees * 12 months)for out of office contact
B-17
Exhibit B
OFFICE EXPENSES
Printing/ Postage— Materials, including but not limited to, classes, intake, curriculum, flyers
Office, Equipment & Program Supplies — Including, but not limited to, arts and crafts supplies, supplies
needed for client files (binders, dividers, folders, paper, hanging files, etc), coloring books, paper, pens,
yoga mats, kinetic sand. Pro-rated allocation of subscription for Client Management software
EQUIPMENT
Continued software subscription costs, updates to technology for compatibility and security (e.g., HIPAA-
compliant data storage tools), and replacement of worn equipment.
FACILITIES
CVJC will utilize two designated locations to offer in-person services and program activities to the youth.
As of the executed date of this agreement, Downtown office is $0.97/sq. ft. and City Center is $1.35/sq. ft.
Each location will be utilized on an as-needed basis to meet the needs of the youth being served. Lease
agreements for each location are on a month-to-month basis.
TRAVEL
Staff Mileage — Mileage reimbursement for staff travel throughout Fresno County for client support
(including educational advocacy, support at Juvenile Justice campus, and in-home support for client and
family) @ $.70 per mile.
PROGRAM SUPPLIES
CVJC will manage a flex account to purchase miscellaneous items or services to help stabilize and
support youth and families. Items and services may include but are not limited to: • Emergency gift
cards/pay for service (clothing, baby items, hygiene, food, luggage) • Harm reduction activities
Assistance with specialized housing/emergency housing needs for non-minor dependents/ILP youth
Respite support• Stipends for youth to encourage participation in trainings or events Case Consultation
and Training • Cultural hair care products/services • Holistic therapeutic activities • Assistance with
rent/utilities/furniture and basic needs or necessities for non-minor dependents/ILP youth • Grounding
tools • Tattoo removal
CONSULTANCY/SUBCONTRACTS
For additional consultation fees—3 hours at$50/hr.
TRAINING
Ongoing training for program staff including curriculum training (Not a Number, Becoming Me, and Cool
Aunt), best practices, case worker, mandated reporter, de-escalation, trauma response, CSEC 101, CSEC
102, Cultural Awareness Class, Screening Tool Training. Materials for Not a Number and Becoming Me
and associated printing costs
INDIRECT COSTS
6.13%
B-18
Exhibit B
BUDGET SUMMARY -YEAR 4 (July 1, 2028 —June 30, 2029)
VENDOR NAME: Central Valley Justice Coalition
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $175,053
Payroll Taxes 0150 $15,829
Benefits 0200 $10,052
SUBTOTAL: $200,934
SERVICES & SUPPLIES
Insurance 0250 $656
Communications 0300 $1,080
Office Expense 0350 $3,197
Equipment 0400 $420
Facilities 0450 $10,964
Travel Costs 0500 $6,456
Program Supplies 0550 $10,000
Consultancy/Subcontracts 0600 $150
Fiscal & Audits 0650
Training 0700 $3,483
Indirect Costs 0750 $12,660
SUBTOTAL: $49,066
TOTAL EXPENSES: $250,000
B-19
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 4 (July 1, 2028—June 30, 2029)
VENDOR NAME:
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
Youth Advocacy and 80 12 CA Exempt $60,882
Mentorship Program Director
Youth Advocacy and
Mentorship Program 100 12 $29.38/hr. $61,110
Advocate— Lived Experience
Expert
Youth Advocacy and
Mentorship Program 100 12 $25.51/hr. $53,061
Advocate
Total Salaries/ $ 175,053
Wages
Payroll Taxes
Percent Months Amount
FICA @ Social Security 6.2%/Medicare 1.45% of gross 12 $13,392
salaries
SUI Based on California calculation guidelines @ 1.5% 12 $315
ETT 12 $21
CASDI 12 $2,101
Total Payroll Taxes $15,829
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Insurance - $400/ month in health care stipends $4,800
Retirement @ 3% matching $5,252
Total Benefit and Retirement $10,052
TOTAL SALARIES AND BENEFITS: $200,934
B-20
Exhibit B
BUDGET DETAIL -YEAR 4 (July 1, 2028—June 30, 2029)
VENDOR NAME:
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 .80 FTE Youth Program Director $60,882 $175,053
(salaries) 1 FT Youth Advocate— I ived $61,110
experience expert
1 FT Youth Advocate $53,061
0150 (Payroll CASDI $2,101 $15,829
Taxes) FICA/ MEDICARE $13,392
SUI $315
ETT $21
0200 Retirement— IRA 3% match $5,252 $10,052
(Benefits) Health Insurance $4,800
0250
(Insurance) Workers Compensation $656 $656
0300
(Communicat $30/ month for three cell phones $1,080 $1,080
ions)
0350 Printing and postage $250 $3,197
(Office Office equipment and program $1,519
Expense) supplies
Subscriptions and memberships $1,428
0400
(Equipment) Computer equipment and $120 $420
software
Phones, Tablets, Devices $150
Furniture & Fixtures $150
0450
(Facilities) Rent $10,964 $10,964
0500 (Travel)
Staff Mileage $4,956 $6,456
Travel —out of town travel for $1,500
conference/training
0550
(Program $10,000 to cover expenses for $10,000 $10,000
Supplies) immediate needs for clients,
including but not limited to
hygiene, hair products, school
supplies, clothing, housing costs,
household items, food, program
incentives.
B-21
Exhibit B
0600 Survivor consultant $150 $150
(Consultants)
0700 Staff training and development $3,233 $3,483
(Training) Curriuculum $250
$12,660 $12,660
0750 (indirect
costs
TOTAL $250,000
EXPENSES
B-22
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 4 (July 1, 2028—June 30, 2029)
VENDOR NAME:
SALARIES
Youth Advocacy and Mentorship Program Director(0.95FTE)
Director position to carry out Youth AMP activities, supervising Youth Advocates and facilitating training of
DSS staff.
Youth Advocacy and Mentorship Program Advocate— Lived Experience (1 FTE)
Advocate position to assist with carrying out Youth AMP activities. Includes increased compensation for
lived experience, peer leadership duties, and survivor-informed program contributions. Supports
equitable pay for specialized qualifications in accordance with trauma-informed and survivor-centered
practice standards. To avoid incurring overtime expenses, staff will utilize a flexible schedule that
allows for adjusted hours within the workweek based on program needs.
Youth Advocacy and Mentorship Program Advocate (1 FTE)
The Youth Advocate is responsible for managing mentorship case assignments and supporting youth
with vulnerabilities who are at risk of exploitation and human trafficking. The Youth Advocate will work
directly with youth clients, their families, care providers, schools, and other community organizations
and agencies, in order to provide individualized advocacy and support. They will also be responsible for
assessing, planning, supporting, implementing, monitoring, and evaluating actions required to intervene
and apply harm reduction practices to meet the client's needs. The Youth Advocate will maintain case
notes and work with the Youth Program Director to communicate outcomes to DSS. To avoid incurring
overtime expenses, staff will utilize a flexible schedule that allows for adjusted hours within the
workweek based on program needs.
PAYROLL TAXES
CASDI
Mandatory CA payroll tax (disability insurance 1.2% of gross salaries)
FICA/MEDICARE
Mandatory IRS payroll tax(Social Security 6.2%/ Medicare 1.45% of gross salaries)
SUI
CA unemployment insurance 1.5%
OTHER (ETT)
CA Employment Training Tax .1% of first$7,000 per employee
BENEFITS
Retirement
Employer contribution of 3% of gross salaries to 401(k)for each employee.
Health Insurance
Pro-rated $200 per month stipend in lieu of health insurance for Director and $100 each for 2 Advocate
positions.
INSURANCE
Pro-rated allocation of Workers Compensation Insurance coverage for 3 of 7 employees.
COMMUNICATIONS
Cell phone ($30 each * 3 employees * 12 months)for out of office contact
OFFICE EXPENSES
Printing/ Postage— Materials, including but not limited to, classes, intake, curriculum, flyers
B-23
Exhibit B
Office, Equipment& Program Supplies— Including, but not limited to, arts and crafts supplies, supplies
needed for client files (binders, dividers, folders, paper, hanging files, etc), coloring books, paper, pens,
yoga mats, kinetic sand. Pro-rated allocation of subscription for Client Management software
EQUIPMENT
Technology maintenance and repairs, potential upgrades for aging devices, and addition of equipment to
support increased capacity or remote service delivery.
FACILITIES
CVJC will utilize two designated locations to offer in-person services and program activities to the youth.
As of the executed date of this agreement, Downtown office is $0.97/sq. ft. and City Center is $1.35/sq. ft.
Each location will be utilized on an as-needed basis to meet the needs of the youth being served. Lease
agreements for each location are on a month-to-month basis.
TRAVEL
Staff Mileage— Mileage reimbursement for staff travel throughout Fresno County for client support
(including educational advocacy, support at Juvenile Justice campus, and in-home support for client and
family) @ $.70 per mile.
PROGRAM SUPPLIES
CVJC will manage a flex account to purchase miscellaneous items or services to help stabilize and
support youth and families. Items and services may include but are not limited to: • Emergency gift
cards/pay for service (clothing, baby items, hygiene, food, luggage) • Harm reduction activities
Assistance with specialized housing/emergency housing needs for non-minor dependents/ILP youth
Respite support• Stipends for youth to encourage participation in trainings or events Case Consultation
and Training • Cultural hair care products/services • Holistic therapeutic activities • Assistance with
rent/utilities/furniture and basic needs or necessities for non-minor dependents/ILP youth • Grounding
tools • Tattoo removal
CONSULTANCY/SUBCONTRACTS
For additional consultation fees—3 hours at$50/hr.
TRAINING
Ongoing training for program staff including curriculum training (Not a Number, Becoming Me, and Cool
Aunt), best practices, case worker, mandated reporter, de-escalation, trauma response, CSEC 101,
CSEC 102, Cultural Awareness Class, Screening Tool Training. Materials for Not a Number and
Becoming Me and associated printing costs
INDIRECT COSTS
5.33%
B-24
Exhibit B
BUDGET SUMMARY -YEAR 5 (July 1, 2029 —June 30, 2030)
VENDOR NAME: Central Valley Justice Coalition
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $177,239
Payroll Taxes 0150 $16,022
Benefits 0200 $10,117
SUBTOTAL: $203,378
SERVICES & SUPPLIES
Insurance 0250 $656
Communications 0300 $1,080
Office Expense 0350 $3,186
Equipment 0400 $470
Facilities 0450 $10,964
Travel Costs 0500 $4,956
Program Supplies 0550 $10,000
Consultancy/Subcontracts 0600 $150
Fiscal & Audits 0650
Training 0700 $2,500
Indirect Costs 0750 $12,660
SUBTOTAL: $46,622
TOTAL EXPENSES: $250,000
B-25
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 5 (July 1, 2029—June 30, 2030)
VENDOR NAME:
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
Youth Advocacy and 75 12 CA Exempt $59,074
Mentorship Program Director
Youth Advocacy and
Mentorship Program 100 12 $30.41/hr. $63,253
Advocate— Lived Experience
Expert
Youth Advocacy and
Mentorship Program 100 12 $26.40/hr. $54,912
Advocate
Total Salaries/ $ 177,239
Wages
Payroll Taxes
Percent Months Amount
FICA @ Social Security 6.2%/Medicare 1.45% of gross 12 $13,559
salaries
SUI Based on California calculation guidelines @ 1.5% 12 $315
ETT 12 $21
CASDI 12 $2,127
Total Payroll Taxes $16,022
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Insurance - $400/ month in health care stipends $4,800
Retirement @ 3% matching $5,317
Total Benefit and Retirement $10,117
TOTAL SALARIES AND BENEFITS: $203,378
B-26
Exhibit B
BUDGET DETAIL -YEAR 5 (July 1, 2029—June 30, 2030)
VENDOR NAME:
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 .75 FTE Youth Program Director $59,074 $177,239
(salaries) 1 FT Youth Advocate— I ived $63,253
experience expert
1 FT Youth Advocate $54,912
0150 (Payroll CASDI $2,127 $16,022
Taxes) FICA/ MEDICARE $13,559
SUI $315
ETT $21
0200 Retirement— IRA 3% match $5,317 $10,117
(Benefits) Health Insurance $4,800
0250
(Insurance) Workers Compensation $656 $656
0300
(Communicat $30/ month for three cell phones $1,080 $1,080
ions)
0350 Printing and postage $250 $3,186
(Office Office equipment and program $1,508
Expense) supplies
Subscriptions and memberships $1,428
0400
(Equipment) Computer equipment and $120 $470
software
Phones, Tablets, Devices $200
Furniture & Fixtures $150
0450
(Facilities) Rent $10,964 $10,964
0500 (Travel) Staff Mileage $4,956 $4,956
0550 $10,000 to cover expenses for $10,000 $10,000
(Program immediate needs for clients,
Supplies) including but not limited to
hygiene, hair products, school
supplies, clothing, housing costs,
household items, food, program
incentives.
0600
(Consultants) Survivor consultant $150 $150
B-27
Exhibit B
0700 Staff training and development $2,250 $2,500
(Training) Curriuculum $250
0750 (indirect $12,660 $12,660
costs)
TOTAL $250,000
EXPENSES
B-28
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 5 (July 1, 2029—June 30, 2030)
VENDOR NAME: Central Valley Justice Coalition
SALARIES
Youth Advocacy and Mentorship Program Director (0.95FTE)
Director position to carry out Youth AMP activities, supervising Youth Advocates and facilitating training
of DSS staff.
Youth Advocacy and Mentorship Program Advocate— Lived Experience (1 FTE)
Advocate position to assist with carrying out Youth AMP activities. Includes increased compensation for
lived experience, peer leadership duties, and survivor-informed program contributions. Supports
equitable pay for specialized qualifications in accordance with trauma-informed and survivor-centered
practice standards. To avoid incurring overtime expenses, staff will utilize a flexible schedule that
allows for adjusted hours within the workweek based on program needs.
Youth Advocacy and Mentorship Program Advocate (1 FTE)
The Youth Advocate is responsible for managing mentorship case assignments and supporting youth
with vulnerabilities who are at risk of exploitation and human trafficking. The Youth Advocate will work
directly with youth clients, their families, care providers, schools, and other community organizations
and agencies, in order to provide individualized advocacy and support. They will also be responsible for
assessing, planning, supporting, implementing, monitoring, and evaluating actions required to intervene
and apply harm reduction practices to meet the client's needs. The Youth Advocate will maintain case
notes and work with the Youth Program Director to communicate outcomes to DSS. To avoid incurring
overtime expenses, staff will utilize a flexible schedule that allows for adjusted hours within the
workweek based on program needs.
PAYROLL TAXES
CASDI
Mandatory CA payroll tax (disability insurance 1.2% of gross salaries)
FICA/MEDICARE
Mandatory IRS payroll tax (Social Security 6.2%/ Medicare 1.45% of gross salaries)
SUI
CA unemployment insurance 1.5%
OTHER (ETT)
CA Employment Training Tax .1% of first $7,000 per employee
BENEFITS
Retirement
Employer contribution of 3% of gross salaries to 401(k) for each employee.
Health Insurance
Pro-rated $200 per month stipend in lieu of health insurance for Director and $100 each for 2 Advocate
positions.
INSURANCE
Pro-rated allocation of Workers Compensation Insurance coverage for 3 of 7 employees.
COMMUNICATIONS
Cell phone ($30 each * 3 employees * 12 months)for out of office contact
B-29
Exhibit B
OFFICE EXPENSES
Printing / Postage— Materials, including but not limited to, classes, intake, curriculum, flyers
Office, Equipment & Program Supplies — Including, but not limited to, arts and crafts supplies, supplies
needed for client files (binders, dividers, folders, paper, hanging files, etc), coloring books, paper, pens,
yoga mats, kinetic sand. Pro-rated allocation of subscription for Client Management software
EQUIPMENT
Final year hardware updates, ongoing software costs, and furniture/equipment replacement to ensure
continued functionality and compliance.
FACILITIES
CVJC will utilize two designated locations to offer in-person services and program activities to the youth.
As of the executed date of this agreement, Downtown office is $0.97/sq. ft. and City Center is $1.35/sq. ft.
Each location will be utilized on an as-needed basis to meet the needs of the youth being served. Lease
agreements for each location are on a month-to-month basis.
TRAVEL
Staff Mileage — Mileage reimbursement for staff travel throughout Fresno County for client support
(including educational advocacy, support at Juvenile Justice campus, and in-home support for client and
family) @ $.70 per mile.
PROGRAM SUPPLIES
CVJC will manage a flex account to purchase miscellaneous items or services to help stabilize and
support youth and families. Items and services may include but are not limited to: • Emergency gift
cards/pay for service (clothing, baby items, hygiene, food, luggage) • Harm reduction activities
Assistance with specialized housing/emergency housing needs for non-minor dependents/ILP youth
Respite support• Stipends for youth to encourage participation in trainings or events Case Consultation
and Training • Cultural hair care products/services • Holistic therapeutic activities • Assistance with
rent/utilities/furniture and basic needs or necessities for non-minor dependents/ILP youth • Grounding
tools • Tattoo removal
CONSULTANCY/SUBCONTRACTS
For additional consultation fees— 3 hours at$50/hr.
TRAINING
Ongoing training for program staff including curriculum training (Not a Number, Becoming Me, and Cool
Aunt), best practices, case worker, mandated reporter, de-escalation, trauma response, CSEC 101,
CSEC 102, Cultural Awareness Class, Screening Tool Training. Materials for Not a Number and
Becoming Me and associated printing costs
INDIRECT COSTS
5.33%
B-30
Exhibit C
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect the following
insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Contractor shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Contractor's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for disease.
(E) Professional Liability. Professional liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million
Dollars ($3,000,000). If this is a claims-made policy, then (1) the retroactive date must
be prior to the date on which services began under this Agreement; (2) the Contractor
shall maintain the policy and provide to the County annual evidence of insurance for not
less than five years after completion of services under this Agreement; and (3) if the
policy is canceled or not renewed, and not replaced with another claims-made policy
with a retroactive date prior to the date on which services begin under this Agreement,
then the Contractor shall purchase extended reporting coverage on its claims-made
policy for a minimum of five years after completion of services under this Agreement.
(F) Molestation Liability. Sexual abuse/ molestation liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence, with an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
(G)Cyber Liability. Cyber liability insurance with limits of not less than Two Million Dollars
($2,000,000) per occurrence. Coverage must include claims involving Cyber Risks. The
cyber liability policy must be endorsed to cover the full replacement value of damage to,
alteration of, loss of, or destruction of intangible property (including but not limited to
information or data) that is in the care, custody, or control of the Contractor.
C-1
Exhibit C
Definition of Cyber Risks. "Cyber Risks" include but are not limited to (i) Security
Breach, which may include Disclosure of Personal Information to an Unauthorized Third
Party; (ii) data breach; (iii) breach of any of the Contractor's obligations under [identify
the Article, section, or exhibit containing data security obligations] of this Agreement; (iv)
system failure; (v) data recovery; (vi) failure to timely disclose data breach or Security
Breach; (vii)failure to comply with privacy policy; (viii) payment card liabilities and costs;
(ix) infringement of intellectual property, including but not limited to infringement of
copyright, trademark, and trade dress; (x) invasion of privacy, including release of
private information; (xi) information theft; (xii) damage to or destruction or alteration of
electronic information; (xiii) cyber extortion; (xiv) extortion related to the Contractor's
obligations under this Agreement regarding electronic information, including Personal
Information; (xv) fraudulent instruction; (xvi)funds transfer fraud; (xvii) telephone fraud;
(xviii) network security; (xix) data breach response costs, including Security Breach
response costs; (xx) regulatory fines and penalties related to the Contractor's obligations
under this Agreement regarding electronic information, including Personal Information;
and (xxi) credit monitoring expenses.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Contractor shall deliver, or cause its
broker or producer to deliver, to the DSSContractinsurance(a)-fresnocountyca.gov,
Attention: Contract Analyst.
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Contractor has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Contractor's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
(iv) The professional liability insurance certificate, if it is a claims-made policy, must
also state the retroactive date of the policy, which must be prior to the date on
which services began under this Agreement.
C-2
Exhibit C
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VI I.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Contractor shall provide to the County, or ensure that the policy requires
the insurer to provide to the County, written notice of any cancellation or change in the
policy as required in this paragraph. For cancellation of the policy for nonpayment of
premium, the Contractor shall, or shall cause the insurer to, provide written notice to the
County not less than 10 days in advance of cancellation. For cancellation of the policy
for any other reason, and for any other change to the policy, the Contractor shall, or shall
cause the insurer to, provide written notice to the County not less than 30 days in
advance of cancellation or change. The County in its sole discretion may determine that
the failure of the Contractor or its insurer to timely provide a written notice required by
this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance
with broader coverage, higher limits, or both, than what is required under this
Agreement, then the County requires and is entitled to the broader coverage, higher
limits, or both. To that end, the Contractor shall deliver, or cause its broker or producer
to deliver, to the County's Risk Manager certificates of insurance and endorsements for
all of the coverages that have such broader coverage, higher limits, or both, as required
under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its
officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Contractor is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Contractor's waiver of subrogation under this paragraph is effective
whether or not the Contractor obtains such an endorsement.
(F) County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep
in effect at all times any insurance coverage required under this Agreement, the County
may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Contractor. The County may offset such
charges against any amounts owed by the County to the Contractor under this
Agreement.
(G)Subcontractors. The Contractor shall require and verify that all subcontractors used by
the Contractor to provide services under this Agreement maintain insurance meeting all
insurance requirements provided in this Agreement. This paragraph does not authorize
the Contractor to provide services under this Agreement using subcontractors.
C-3
Exhibit D
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
Contractor's board of directors ("County Contractor"), must disclose any self-dealing
transactions that they are a party to while providing goods, performing services, or both for the
County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
D-1
Exhibit D
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code § 5233 (a)
(5) Authorized Signature
Signature: Date:
D-2