HomeMy WebLinkAboutAgreement A-25-432 with Valley Teen Ranch.pdf Agreement No. 25-432
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated August 19, 2025 and is between Valley
3 Teen Ranch, a California non-profit corporation, whose address is 2610 W. Shaw Lane, Suite
4 105, Fresno, CA 93711 ("Subrecipient"), and the County of Fresno, a political subdivision of the
5 State of California ("County").
6 Recitals
7 A. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the
8 Health and Safety Code (Amended by Stats. 2023, Ch. 40, Sec. 13 (AB 129) Effective July 10,
9 2023), the State of California established the Homeless Housing, Assistance and Prevention
10 (HHAP) grant. Pursuant to Chapter 11.7 (commencing with Section 50807) of Part 2 of Division
11 31 and Chapter 11.8 (commencing with Section 5081) of Part 2 of Division 31 of the California
12 Health and Safety Code (Amended by Stats. 2022, Ch. 50, Sec. 7. (SB187) Effective June 30,
13 2022), the State of California established the Transitional Housing Program (THP) and Housing
14 Navigation and Maintenance Program (HNMP) grants. These funds are aimed at providing
15 housing and case management services to youth aged 18-24 who have exited from foster care.
16 B. Former foster youths, as defined in paragraph 2 of Subdivision (c) of Section 50807 of the
17 Health and Safety Code are eligible to receive transitional housing through the Transitional
18 Housing Program-Plus (THP-Plus), as defined in subdivision (s) of Section 11400 of the Welfare
19 and Institutions Code. The Family Unification Program (FUP) is created under Section 8(x) of the
20 United States Housing Act of 1937 (42 U.S.C. 1437f(x)). This program allows Fresno Housing
21 Authority (FHA)to partner with the County Department of Social Services (DSS) to issue Housing
22 Choice Vouchers (HCVs)to homeless youths formerly in foster care or to families for whom
23 inadequate housing is a primary factor in either the placement of their child in out-of-home care or
24 the delay in reunification with their child from out-of-home care.
25 C. The County has a significant population of homeless former foster youth and former
26 probation youth that require housing and case management services as they exit foster care.
27 D. The County also has a need for case management services for families to reunify with
28 their child from, or to prevent placement of their child in, out-of-home care.
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1 E. The County issued Request for Proposal (RFP) No. 25-064, which included THP-Plus and
2 FUP/Foster Youth to Independence (FYI), within the County of Fresno.
3 F. The Subrecipient responded to said RFP and was selected to provide services in
4 accordance with the RFP and Subrecipient's response.
5 G. The County, through DSS, has entered into agreements for THP, HNMP, and HHAP grant
6 funds awarded to County and the Fresno Madera Continuum of Care (FMCoC)with the State of
7 California (Agreement No. 23-TAY-18145 and Agreement No. 24-TAY-18535, Exhibit A;
8 Agreement No. 23-HHAP-10021 and Agreement No. 24-HHAP-10044, Exhibit B) copies of which
9 are attached and incorporated herein by this reference. Services provided by Subrecipient under
10 this Agreement shall be funded with THP, HNMP, and HHAP funding and, therefore, Subrecipient
11 shall be aware of, agree to, and comply with all State requirements governing the use of THP,
12 HNMP, and HHAP funds, and all conditions in Exhibits A and B. Failure to comply with these
13 requirements and conditions may result in termination of this Agreement pursuant to Section 6 of
14 this Agreement.
15 H. Services provided by Subrecipient under this Agreement shall be funded with subsequent
16 rounds of THP, HNMP, and HHAP funding, not yet awarded. Once funding is awarded,
17 agreements executed by the State of California and the County of Fresno shall be provided to
18 Subrecipient, and Subrecipient shall be subject to requirements of subsequent agreements as
19 noted in section G above.
20 The parties therefore agree as follows:
21 Article 1
22 Subrecipient's Services
23 1.1 Scope of Services. The Subrecipient shall perform all of the services provided in
24 Exhibit C to this Agreement, titled "Scope of Services," and pursuant to the program expenses
25 detailed in Exhibit D, titled "Compensation."
26 1.2 Representation. The Subrecipient represents that it is qualified, ready, willing, and
27 able to perform all of the services provided in this Agreement.
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1 1.3 Compliance with Laws. The Subrecipient shall, at its own cost, comply with all
2 applicable federal, state, and local laws and regulations in the performance of its obligations
3 under this Agreement, including but not limited to workers compensation, labor, and
4 confidentiality laws and regulations.
5 Article 2
6 County's Responsibilities
7 2.1 The County shall meet all obligations provided in Exhibit C to this Agreement, titled
8 "Scope of Services."
9 Article 3
10 Compensation, Invoices, and Payments
11 3.1 The County agrees to pay, and the Subrecipient agrees to receive, compensation for
12 the performance of its services under this Agreement as described in Exhibit D to this
13 Agreement, titled "Compensation."
14 3.2 The services provided by the Subrecipient under this Agreement are funded in whole
15 or in part by the State of California and/or the United States Federal government. In the event
16 that funding for these services is delayed by the State Controller or the Federal government, the
17 County may defer payment to the Subrecipient. The amount of the deferred payment shall not
18 exceed the amount of funding delayed to the County. The period of time of the deferral by the
19 County shall not exceed the period of time of the State Controller's or Federal government's
20 delay of payment to County plus forty-five (45) days.
21 3.3 To the extent permitted by State and Federal rules and regulations, advanced
22 payment of up to ten percent (10%) of the maximum compensation under this Agreement may
23 be requested of County by Subrecipient. Advance payments shall be limited to implementation
24 costs for new and/or expanded services only. Approval of an advanced payment is at the sole
25 discretion of County's DSS Director or designee. If advanced payment occurs, the amount of
26 the advanced payment shall be deducted in equal installments from claims submitted during the
27 seventh through twelfth months of this Agreement.
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1 3.4 Maximum Compensation. In no event shall compensation paid for services
2 performed under this Agreement be in excess of Twelve Million One Hundred Forty-One
3 Thousand Two Hundred Thirty-One and No/100 Dollars ($12,141,231). For the period of August
4 19, 2025, through June 30, 2026, in no event shall compensation paid for services under this
5 Agreement be in excess of Two Million Thirty-Six Thousand One Hundred Forty-Eight and
6 No/100 Dollars ($2,036,148). For the period of July 1, 2026, through June 30, 2027, in no event
7 shall compensation paid for services under this Agreement be in excess of Two Million Four
8 Hundred Fifteen Thousand Three Hundred Eighty-Eight and No/100 Dollars ($2,415,388). For
9 the optional twelve (12)-month extension for the period of July 1, 2027, through June 30, 2028,
10 in no event shall compensation paid for services under this Agreement be in excess of Two
11 Million Four Hundred Eighty-Seven Thousand Eight Hundred Fifty and No/100 Dollars
12 ($2,487,850). For the optional twelve (12)-month extension for the period of July 1, 2028,
13 through June 30, 2029, in no event shall compensation paid for services under this Agreement
14 be in excess of Two Million Five Hundred Sixty-Two Thousand Four Hundred Eighty-Five and
15 No/100 Dollars ($2,562,485). For the optional twelve (12)-month extension for the period of July
16 1, 2029, through June 30, 2030, in no event shall compensation paid for services under this
17 Agreement be in excess of Two Million Six Hundred Thirty-Nine Thousand Three Hundred Sixty
18 and No/100 Dollars ($2,639,360).
19 3.5 The Subrecipient acknowledges that the County is a local government entity and
20 does so with notice that the County's powers are limited by the California Constitution and by
21 State law, and with notice that the Subrecipient may receive compensation under this
22 Agreement only for services performed according to the terms of this Agreement and while this
23 Agreement is in effect, and subject to the maximum amount payable under this section. The
24 Subrecipient further acknowledges that County employees have no authority to pay the
25 Subrecipient except as expressly provided in this Agreement.
26 3.6 Invoices. The Subrecipient shall submit monthly invoices in attention to Staff Analyst
27 to: DSSlnvoices(ab_fresnocountyca.gov. The Subrecipient shall submit each invoice within thirty
28 (30) days following the month in which expenses were incurred and services rendered, and in
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1 any case within sixty (60) days after the end of the term or termination of this Agreement.
2 Subrecipient shall submit invoices to the County each month, itemizing costs incurred in the
3 previous month, along with supporting documentation of costs. Failure to submit supporting
4 documentation shall be deemed sufficient cause for County to withhold payments until there is
5 compliance, as further described in Section 3.7 herein. Supporting documentation shall include
6 but is not limited to a list of participant youth and participant families served in the month with
7 the duration of their participation and a breakdown of each month's expenses by category. No
8 reimbursement for services shall be made until invoices, reports and outcomes are received,
9 reviewed, and approved by County's DSS.
10 3.7 Proof of payment may be required for certain funding streams and will be made
11 available by the Subrecipient as requested by the County.
12 3.8 Payment. The County shall pay each correctly completed and timely submitted
13 invoice within 45 days after receipt. If an invoice is incorrect or otherwise not in proper form or
14 detail, County's DSS Director or designee shall have the right to withhold payment as to only
15 that portion of the invoices that is incorrect or improper, after five (5) days prior written notice or
16 email correspondence to Subrecipient. The County shall remit any payment to the
17 Subrecipient's address specified in the invoice.
18 3.9 Incidental Expenses. The Subrecipient is solely responsible for all of its costs and
19 expenses that are not specified as payable by the County under this Agreement.
20 Article 4
21 Term of Agreement
22 4.1 Term. This Agreement is effective upon execution and terminates on June 30, 2027,
23 except as provided in section 4.2, "Extension," or Article 6, "Termination and Suspension,"
24 below.
25 4.2 Extension. The term of this Agreement may be extended for no more than three,
26 one-year periods only upon written approval of both parties at least 30 days before the first day
27 of the next one-year extension period. The County's DSS Director or his or her designee is
28 authorized to sign the written approval on behalf of the County based on the Subrecipient's
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1 satisfactory performance. The extension of this Agreement by the County is not a waiver or
2 compromise of any default or breach of this Agreement by the Subrecipient existing at the time
3 of the extension whether or not known to the County.
4 Article 5
5 Notices
6 5.1 Contact Information. The persons and their addresses having authority to give and
7 receive notices provided for or permitted under this Agreement include the following:
8 For the County:
Director of Department of Social Services
9 County of Fresno
P.O Box 1912
10 Fresno, CA 93721
11 For the Subrecipient:
Chief Executive Officer
12 Valley Teen Ranch
2610 W. Shaw Lane, Suite 105
13 Fresno, CA 93711
14 5.2 Change of Contact Information. Either party may change the information in section
15 5.1 by giving notice as provided in section 5.3.
16 5.3 Method of Delivery. Each notice between the County and the Subrecipient provided
17 for or permitted under this Agreement must be in writing, state that it is a notice provided under
18 this Agreement, and be delivered either by personal service, by first-class United States mail, by
19 an overnight commercial courier service, or by a Portable Document Format (PDF) document
20 attached to an email.
21 (A) A notice delivered by personal service is effective upon service to the recipient.
22 (B) A notice delivered by first-class United States mail is effective three County
23 business days after deposit in the United States mail, postage prepaid, addressed to the
24 recipient.
25 (C)A notice delivered by an overnight commercial courier service is effective one
26 County business day after deposit with the overnight commercial courier service,
27 delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
28 the recipient.
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1 (D)A notice delivered by PDF document attached to an email is effective when
2 transmission to the recipient is completed (but, if such transmission is completed outside
3 of County business hours, then such delivery is deemed to be effective at the next
4 beginning of a County business day), provided that the sender maintains a machine
5 record of the completed transmission.
6 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
7 nothing in this Agreement establishes, waives, or modifies any claims presentation
8 requirements or procedures provided by law, including the Government Claims Act (Division 3.6
9 of Title 1 of the Government Code, beginning with Section 810).
10 Article 6
11 Termination and Suspension
12 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
13 contingent on the approval of funds by the appropriating government agency. If sufficient funds
14 are not allocated, then the County, upon at least 30 days' advance written notice to the
15 Subrecipient, may:
16 (A) Modify the services provided by the Subrecipient under this Agreement; or
17 (B) Terminate this Agreement.
18 6.2 Termination for Breach.
19 (A) Upon determining that a breach (as defined in paragraph (C) below) has
20 occurred, the County may give written notice of the breach to the Subrecipient. The
21 written notice may suspend performance under this Agreement and must provide at
22 least 30 days for the Subrecipient to cure the breach.
23 (B) If the Subrecipient fails to cure the breach to the County's satisfaction within the
24 time stated in the written notice, the County may terminate this Agreement immediately.
25 (C) For purposes of this section, a breach occurs when, in the determination of the
26 County, the Subrecipient has:
27 (1) Obtained or used funds illegally or improperly;
28 (2) Failed to comply with any part of this Agreement;
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1 (3) Submitted a substantially incorrect or incomplete report to the County; or
2 (4) Improperly performed any of its obligations under this Agreement.
3 6.3 Termination without Cause. In circumstances other than those set forth above, the
4 County or Subrecipient may terminate this Agreement by giving at least 30 days advance
5 written notice to the Subrecipient.
6 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
7 under this Article 6 is without penalty to or further obligation of the County.
8 6.5 County's Rights upon Termination. Upon termination for breach under this Article
9 6, the County may demand repayment by the Subrecipient of any monies disbursed to the
10 Subrecipient under this Agreement that, in the County's sole judgment, were not expended in
11 compliance with this Agreement. The Subrecipient shall promptly refund all such monies upon
12 demand. This section survives the termination of this Agreement.
13 Article 7
14 Independent Contractor
15 7.1 Status. In performing under this Agreement, the Subrecipient, including its officers,
16 agents, employees, and volunteers, is at all times acting and performing as an independent
17 contractor, in an independent capacity, and not as an officer, agent, servant, employee,joint
18 venturer, partner, or associate of the County.
19 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
20 manner or method of the Subrecipient's performance under this Agreement, but the County may
21 verify that the Subrecipient is performing according to the terms of this Agreement.
22 7.3 Benefits. Because of its status as an independent contractor, the Subrecipient has
23 no right to employment rights or benefits available to County employees. The Subrecipient is
24 solely responsible for providing to its own employees all employee benefits required by law. The
25 Subrecipient shall save the County harmless from all matters relating to the payment of
26 Subrecipient's employees, including compliance with Social Security withholding and all related
27 regulations.
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1 7.4 Services to Others. The parties acknowledge that, during the term of this
2 Agreement, the Subrecipient may provide services to others unrelated to the County.
3 Article 8
4 Indemnity and Defense
5 8.1 Indemnity. The Subrecipient shall indemnify and hold harmless and defend the
6 County (including its officers, agents, employees, and volunteers) against all claims, demands,
7 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
8 liabilities of any kind to the County, the Subrecipient, or any third party that arise from or relate
9 to the performance or failure to perform by the Subrecipient (or any of its officers, agents,
10 subcontractors, or employees) under this Agreement. The County may conduct or participate in
11 its own defense without affecting the Subrecipient's obligation to indemnify and hold harmless or
12 defend the County.
13 8.2 Survival. This Article 8 survives the termination of this Agreement.
14 Article 9
15 Insurance
16 9.1 The Subrecipient shall comply with all the insurance requirements in Exhibit E to this
17 Agreement, titled "Insurance Requirements."
18 Article 10
19 Inspections, Audits, Record Maintenance, and Public Records
20 10.1 Inspection of Documents. The Subrecipient shall make available to the County,
21 and the County may examine at any time during business hours and as often as the County
22 deems necessary, all of the Subrecipient's records and data with respect to the matters covered
23 by this Agreement, excluding attorney-client privileged communications. The Subrecipient shall,
24 upon request by the County, permit the County to audit and inspect all of such records and data
25 to ensure the Subrecipient's compliance with the terms of this Agreement.
26 10.2 State Audit Requirements. If the compensation to be paid by the County under this
27 Agreement exceeds $10,000, the Subrecipient is subject to the examination and audit of the
28 California State Auditor, as provided in Government Code Section 8546.7, for a period of three
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1 years after final payment under this Agreement. This section survives the termination of this
2 Agreement.
3 10.3 Single Audit Clause. If Subrecipient expends One Million Dollars ($1,000,000) or
4 more in Federal and Federal flow-through monies annually, Subrecipient agrees to conduct an
5 annual audit in accordance with the requirements of the Single Audit Standards as set forth in
6 Office of Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200.
7 Subrecipient shall submit said audit and management letter to County. The audit must include a
8 statement of findings or a statement that there were no findings. If there were negative findings,
9 Subrecipient must include a corrective action signed by an authorized individual. Subrecipient
10 agrees to take action to correct any material non-compliance or weakness found as a result of
11 such audit. Such audit shall be delivered to County's DSS, Administration, for review within nine
12 (9) months of the end of any fiscal year in which funds were expended and/or received for the
13 program. Failure to perform the requisite audit functions as required by this Agreement may
14 result in County performing the necessary audit tasks, or at County's option, contracting with a
15 public accountant to perform said audit, or may result in the inability of County to enter into
16 future agreements with Subrecipient. All audit costs related to this Agreement are the sole
17 responsibility of Subrecipient.
18 10.4 Program Audit Requirements. A single audit report is not applicable if all
19 Subrecipient's Federal contracts do not exceed the One Million Dollars ($1,000,000)
20 requirement or Subrecipient's funding is through Drug related Medi-Cal. If a single audit is not
21 applicable, a program audit must be performed and a program audit report with management
22 letter shall be submitted by Subrecipient to County as a minimum requirement to attest to
23 Subrecipient's solvency. Said audit report shall be delivered to County's DSS, Administration,
24 for review no later than nine (9) months after the close of the fiscal year in which the funds
25 supplied through this Agreement are expended. Failure to comply with this Act may result in
26 County performing the necessary audit tasks or contracting with a qualified accountant to
27 perform said audit. All audit costs related to this Agreement are the sole responsibility of
28 Subrecipient who agrees to take corrective action to eliminate any material noncompliance or
10
1 weakness found as a result of such audit. Audit work performed by County under this paragraph
2 shall be billed to the Subrecipient at County cost, as determined by County's Auditor-
3 Controller/Treasurer-Tax Collector.
4 10.5 Record Establishment and Maintenance. Subrecipient shall establish and maintain
5 records in accordance with those requirements prescribed by County, with respect to all matters
6 covered by this Agreement. Subrecipient shall retain all fiscal books, account records and client
7 files for services performed under this Agreement for at least five (5) years from date of final
8 payment under this Agreement or until all State and Federal audits are completed for that fiscal
9 year, whichever is later.
10 (A) Cost Documentation. Subrecipient agrees to maintain records to verify costs
11 under this Agreement including a General Ledger, properly executed payrolls, time
12 records, invoices, vouchers, orders, proof of payment, and any other accounting
13 documents pertaining in whole or in part to this Agreement and they shall be clearly
14 identified and readily accessible. The support documentation must indicate the line
15 budget account number to which the cost is charged.
16 (B) Service Documentation. Subrecipient agrees to maintain records to verify
17 services under this Agreement including names and addresses of clients served, if
18 applicable, and the dates of service and a description of services provided on each
19 occasion. These records and any other documents pertaining in whole or in part to this
20 Agreement shall be clearly identified and readily accessible.
21 (C) County shall notify Subrecipient in writing within thirty (30) days of any potential
22 State or Federal audit exception discovered during an examination. Where findings
23 indicate that program requirements are not being met and State or Federal participation
24 in this program may be imperiled in the event that corrections are not accomplished by
25 Subrecipient within thirty (30) days of receipt of such notice from County, written
26 notification thereof shall constitute County's intent to terminate this Agreement.
27 10.6 Public Records. The County is not limited in any manner with respect to its public
28 disclosure of this Agreement or any record or data that the Subrecipient may provide to the
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1 County. The County's public disclosure of this Agreement or any record or data that the
2 Subrecipient may provide to the County may include but is not limited to the following:
3 (A) The County may voluntarily, or upon request by any member of the public or
4 governmental agency, disclose this Agreement to the public or such governmental
5 agency.
6 (B) The County may voluntarily, or upon request by any member of the public or
7 governmental agency, disclose to the public or such governmental agency any record or
8 data that the Subrecipient may provide to the County, unless such disclosure is
9 prohibited by court order.
10 (C)This Agreement, and any record or data that the Subrecipient may provide to the
11 County, is subject to public disclosure under the Ralph M. Brown Act (California
12 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with Section 54950).
13 (D)This Agreement, and any record or data that the Subrecipient may provide to the
14 County, is subject to public disclosure as a public record under the California Public
15 Records Act (California Government Code, Title 1, Division 7, Chapter 3.5, beginning
16 with Section 6250) ("CPRA").
17 (E) This Agreement, and any record or data that the Subrecipient may provide to the
18 County, is subject to public disclosure as information concerning the conduct of the
19 people's business of the State of California under California Constitution, Article 1,
20 Section 3, Subdivision (b).
21 (F) Any marking of confidentiality or restricted access upon or otherwise made with
22 respect to any record or data that the Subrecipient may provide to the County shall be
23 disregarded and have no effect on the County's right or duty to disclose to the public or
24 governmental agency any such record or data.
25 (G)Notwithstanding sections A-F above, any information protected by law shall not
26 be subject to public disclosure.
27 10.7 Public Records Act Requests. If the County receives a written or oral request
28 under the CPRA to publicly disclose any record that is in the Subrecipient's possession or
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1 control, and which the County has a right, under any provision of this Agreement or applicable
2 law, to possess or control, then the County may demand, in writing, that the Subrecipient deliver
3 to the County, for purposes of public disclosure, the requested records that may be in the
4 possession or control of the Subrecipient. Within five business days after the County's demand,
5 the Subrecipient shall (a) deliver to the County all of the requested records that are in the
6 Subrecipient's possession or control, together with a written statement that the Subrecipient,
7 after conducting a diligent search, has produced all requested records that are in the
8 Subrecipient's possession or control, or (b) provide to the County a written statement that the
9 Subrecipient, after conducting a diligent search, does not possess or control any of the
10 requested records. The Subrecipient shall cooperate with the County with respect to any County
11 demand for such records. If the Subrecipient wishes to assert that any specific record or data is
12 exempt from disclosure under the CPRA or other applicable law, it must deliver the record or
13 data to the County and assert the exemption by citation to specific legal authority within the
14 written statement that it provides to the County under this section. The Subrecipient's assertion
15 of any exemption from disclosure is not binding on the County, but the County will give at least
16 10 days' advance written notice to the Subrecipient before disclosing any record subject to the
17 Subrecipient's assertion of exemption from disclosure. The Subrecipient shall indemnify the
18 County for any court-ordered award of costs or attorney's fees under the CPRA that results from
19 the Subrecipient's delay, claim of exemption, failure to produce any such records, or failure to
20 cooperate with the County with respect to any County demand for any such records.
21 Article 11
22 Disclosure of Self-Dealing Transactions and Conflict of Interest
23 11.1 Applicability. This Article 11 applies if the Subrecipient is operating as a corporation
24 or changes its status to operate as a corporation.
25 11.2 Duty to Disclose. If any member of the Subrecipient's board of directors is party to a
26 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
27 "Self-Dealing Transaction Disclosure Form" (Exhibit F to this Agreement) and submitting it to the
28 County before commencing the transaction or immediately after.
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1 11.3 Definition. "Self-dealing transaction" means a transaction to which the Subrecipient
2 is a party and in which one or more of its directors, as an individual, has a material financial
3 interest.
4 11.4 Conflict of Interest. No officer, employee, or agent of the County who exercises any
5 function or responsibility for planning and carrying out of the services provided under this
6 Agreement shall have any direct or indirect personal financial interest in this Agreement. In
7 addition, no employee of the County shall be employed by the Subrecipient under this
8 Agreement to fulfill any contractual obligations with the County. The Subrecipient shall comply
9 with all Federal, State of California and local conflict of interest laws, statutes, and regulations,
10 which shall be applicable to all parties and beneficiaries under this Agreement and any officer,
11 employee, or agent of the County.
12 Article 12
13 Confidentiality and Data Security
14 12.1 All services performed by Subrecipient under this Agreement shall be in strict
15 conformance with all applicable Federal, State of California, or local laws and regulations
16 relating to confidentiality. For the purpose of preventing the potential loss, misappropriation or
17 inadvertent disclosure of County data including sensitive or personal client information; abuse of
18 County resources; and/or disruption to County operations, individuals, or agencies that enter
19 into a contractual relationship with County for the purpose of providing services under this
20 Agreement must employ adequate data security measures to protect the confidential
21 information provided to Subrecipient by County, including but not limited to the following:
22 (A) Subrecipient-Owned Mobile/Wireless/Handheld Devices may not be connected
23 to County networks via personally owned mobile, wireless, or handheld devices, except
24 when authorized by County for telecommuting and then only if virus protection software
25 currency agreements are in place, and if a secure connection is used.
26 (B) Subrecipient-Owned Computers or Computer Peripherals may not be brought
27 into County for use, including and not limited to mobile storage devices, without prior
28 authorization from County's Chief Information Officer or their designee. Data must be
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1 stored on a secure server approved by County and transferred by means of a Virtual
2 Private Network (VPN) connection, or another type of secure connection of this type if
3 any data is approved to be transferred.
4 (C) County-Owned Computer Equipment— Subrecipient or anyone having an
5 employment relationship with County may not use County computers or computer
6 peripherals on non-County premises without prior authorization from County's Chief
7 Information Officer or their designee.
8 (D) Subrecipient may not store County's private, confidential, or sensitive data on
9 any hard-disk drive.
10 (E) Subrecipient is responsible to employ strict controls to ensure the integrity and
11 security of County's confidential information and to prevent unauthorized access to data
12 maintained in computer files, program documentation, data processing systems, data
13 files and data processing equipment which stores or processes County data internally
14 and externally.
15 (F) Confidential client information transmitted to one party by the other by means of
16 electronic transmissions must be encrypted according to Advanced Encryption
17 Standards (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be
18 utilized.
19 (G)Subrecipient is responsible to immediately notify County of any breaches or
20 potential breaches of security related to County's confidential information, data
21 maintained in computer files, program documentation, data processing systems, data
22 files and data processing equipment which stores or processes County data internally or
23 externally.
24 (H) Subrecipient shall require its subcontractors to comply with the provisions of this
25 Data Security section.
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1 Article 13
2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-
3 Lower Tier Covered Transactions.
4 13.1 County and Subrecipient recognize that Subrecipient is a recipient of State or
5 Federal assistance funds under the terms of this Agreement. By signing this Agreement,
6 Subrecipient agrees to comply with applicable Federal suspension and debarment regulations,
7 including but not limited to 7 CFR 3016.35, 29 CFR 97.35, 45 CFR 92.35, and Executive Order
8 12549. By signing this Agreement, Subrecipient attests to the best of its knowledge and belief,
9 that it and its principals:
10 (A) Are not presently debarred, suspended, proposed for debarment, declared
11 ineligible, or voluntarily excluded from participation in this transaction by any Federal
12 department or agency; and
13 (B) Shall not knowingly enter into any lower tier covered transaction with an entity or
14 person who is debarred, suspended, proposed for debarment, declared ineligible, or
15 voluntarily excluded from participation in this transaction by any Federal department or
16 agency.
17 (C) Subrecipient shall provide immediate written notice to County if at any time
18 during the term of this Agreement Subrecipient learns that the representations it makes
19 above were erroneous when made or have become erroneous by reason of changed
20 circumstances.
21 13.2 Subrecipient shall include a clause titled "Certification Regarding Debarment,
22 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and
23 similar in nature to this Article 13 in all lower tier covered transactions and in all solicitations for
24 lower tier covered transactions.
25 13.3 Subrecipient shall, prior to soliciting or purchasing goods and services in excess of
26 $25,000 funded by this Agreement, review and retain the proposed vendor's suspension and
27 debarment status at https://sam.gov/SAM/.
28
16
1 13.4 The certification in Article 13 of this Agreement is a material representation of fact
2 upon which County relied in entering into this Agreement.
3 Article 14
4 General Terms
5 14.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
6 Agreement may not be modified, and no waiver is effective, except by written consent by both
7 parties. The Subrecipient acknowledges that County employees have no authority to modify this
8 Agreement except as expressly provided in this Agreement.
9 (A) Changes to line items in the Exhibit D, Compensation, in an amount not to
10 exceed ten percent (10%) of the maximum annual compensation payable to the
11 Subrecipient may be made with the written approval of County's DSS Director or their
12 designee. Said modifications shall not result in any changes to the maximum
13 compensation amount payable to Subrecipient, as stated in this Agreement.
14 (B) Subrecipient agrees that reductions to the maximum compensation set forth
15 under Article Three (3) of this Agreement may be necessitated by a reduction in funding
16 from State or Federal sources. Any such reduction to the maximum compensation may
17 be made with the written approval of County's DSS Director or their designee and
18 Subrecipient. Subrecipient further understands that this Agreement is subject to any
19 restriction, limitations, or enactments of all legislative bodies which affect the provisions,
20 term, or funding of this Agreement in any manner. If the parties do not provide written
21 approval for modification due to reduced funding, this Agreement may be terminated in
22 accordance with Section 6.1 above.
23 14.2 Subrecipient's Name Change. An amendment, assignment, or new agreement is
24 required to change the name of Subrecipient as listed on this Agreement. Upon receipt of legal
25 documentation of the name change, County will process the agreement. Payment of invoices
26 presented with a new name cannot be paid prior to approval of said agreement.
27 14.3 Public Information. Subrecipient shall disclose County as a funding source in all
28 public information and program materials developed in support of contracted services.
17
1 14.4 Non-Assignment. Neither party may assign its rights or delegate its obligations
2 under this Agreement without the prior written consent of the other party. Any transferee,
3 assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all
4 applicable State and Federal regulations. Subrecipient shall be held primarily responsible by
5 County for the performance of any transferee, assignee or subcontractor unless otherwise
6 expressly agreed to in writing by County. The use of subcontractor by Subrecipient shall not
7 entitle Subrecipient to any additional compensation than provided for under this Agreement.
8 14.5 Governing Law. The laws of the State of California govern all matters arising from
9 or related to this Agreement.
10 14.6 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
11 County, California. Subrecipient consents to California jurisdiction for actions arising from or
12 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
13 brought and maintained in Fresno County.
14 14.7 Construction. The final form of this Agreement is the result of the parties' combined
15 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
16 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
17 against either party.
18 14.8 Days. Unless otherwise specified, "days" means calendar days.
19 14.9 Headings. The headings and section titles in this Agreement are for convenience
20 only and are not part of this Agreement.
21 14.10 Severability. If anything in this Agreement is found by a court of competent
22 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
23 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
24 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
25 intent.
26 14.11 Nondiscrimination. During the performance of this Agreement, the Subrecipient
27 shall not unlawfully discriminate against any employee or applicant for employment, or recipient
28 of services, because of race, religious creed, color, national origin, ancestry, physical disability,
18
1 mental disability, medical condition, genetic information, marital status, sex, gender, gender
2 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
3 all applicable State of California and federal statutes and regulation.
4 (A) Domestic Partners and Gender Identity. For State fund-funded contracts of
5 $100,000 or more, Subrecipient certifies that it complies with Public Contract Code
6 Section 10295.3.
7 (B) Americans with Disabilities Act. Subrecipient shall comply with the Americans
8 with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
9 disability, as well as all applicable regulations and guidelines issued pursuant to the ADA
10 (42 U.S.C. 12101 et seq.).
11 (C) Subrecipient shall include the non-discrimination and compliance provisions of
12 this section in all subcontracts to perform work under this Agreement.
13 14.12 Limited English Proficiency. Subrecipient shall provide interpreting and translation
14 services to persons participating in Subrecipient's services who have limited or no English
15 language proficiency, including services to persons who are deaf or blind. Interpreter and
16 translation services shall be provided as necessary to allow such participants meaningful
17 access to the programs, services and benefits provided by Subrecipient. Interpreter and
18 translation services, including translation of Subrecipient's "vital documents" (those documents
19 that contain information that is critical for accessing Subrecipient's services or are required by
20 law) shall be provided to participants at no cost to the participant. Subrecipient shall ensure that
21 any employees, agents, subcontractors, or partners who interpret or translate for a program
22 participant, or who directly communicate with a program participant in a language other than
23 English, demonstrate proficiency in the participant's language and can effectively communicate
24 any specialized terms and concepts peculiar to Subrecipient's services.
25 14.13 Drug-Free Workplace Requirements. For purposes of this paragraph, Subrecipient
26 will be referred to as the "grantee." By drawing funds against this grant award, the grantee is
27 providing the certification that it is required by regulations implementing the Drug-Free
28 Workplace Act of 1988, 45 CFR Part 76, Subpart F. These regulations require certification by
19
1 grantees that they will maintain a drug-free workplace. False certification or violation of the
2 certification shall be grounds for suspension of payments, suspension or termination of grants,
3 or government wide suspension or debarment. Grantee shall also comply with the requirements
4 of the Drug-Free Workplace Act of 1990 (California Government Code Section 8350 et seq.).
5 14.14 Grievances. Subrecipient shall establish procedures for handling client complaints
6 or grievances. Such procedures will include provisions for informing clients of their rights to a
7 State Hearing to resolve such issues when appropriate.
8 14.15 Lobbying and Political Activity. None of the funds provided under this Agreement
9 shall be used for publicity, lobbying or propaganda purposes designed to support or defeat
10 legislation pending in the Congress of the United States of America or the Legislature of the
11 State of California. Subrecipient shall not directly or indirectly use any of the funds under this
12 Agreement for any political activity or to further the election or defeat of any candidate for public
13 office.
14 14.16 Clean Air Act and the Federal Water Pollution Control Act. If the compensation
15 to be paid by the County under this Agreement exceeds One Hundred Fifty Thousand and
16 No/100 Dollars ($150,000) of Federal funding, Subrecipient agrees to comply with all applicable
17 standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q)
18 and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations
19 must be reported to the Federal awarding agency and the Regional Office of the Environmental
20 Protection Agency (EPA).
21 14.17 Procurement of Recovered Materials. If compensation to be paid by the County
22 under this Agreement is funded in whole or in part with Federal funding, in the performance of
23 this Agreement, Subrecipient shall comply with section 6002 of the Solid Waste Disposal Act, as
24 amended by the Resource Conservation and Recovery Act. The requirements of Section 6002
25 include procuring only items designated in guidelines of the Environmental Protection Agency
26 (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials
27 practicable, consistent with maintaining a satisfactory level of competition, where the purchase
28 price of the item exceeds $10,000 or the value of the quantity acquired during the preceding
20
1 fiscal year exceeded $10,000; procuring solid waste management services in a manner that
2 maximizes energy and resource recovery; and establishing an affirmative procurement program
3 for procurement of recovered materials identified in the EPA guidelines.
4 14.18 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
5 of the Subrecipient under this Agreement on any one or more occasions is not a waiver of
6 performance of any continuing or other obligation of the Subrecipient and does not prohibit
7 enforcement by the County of any obligation on any other occasion.
8 14.19 Child Support Compliance Act. If compensation to be paid by the County under
9 this Agreement includes State funding in excess of$100,000, the Subrecipient acknowledges in
10 accordance with Public Contract Code 7110, that:
11 (A) Subrecipient recognizes the importance of child and family support obligations
12 and shall fully comply with all applicable state and federal laws relating to child and
13 family support enforcement, including, but not limited to, disclosure of information and
14 compliance with earnings assignment orders, as provided in Chapter 8 (commencing
15 with Section 5200) of Part 5 of Division 9 of the Family Code; and
16 (B) Subrecipient to the best of its knowledge is fully complying with the earnings
17 assignment orders of all employees and is providing the names of all new employees to
18 the New Hire Registry maintained by the California Employment Development
19 Department.
20 14.20 Priority Hiring Considerations. If compensation to be paid by the County under this
21 Agreement includes State funding and services in excess of$200,000, Subrecipient shall give
22 priority consideration in filling vacancies in positions funded by the Agreement to qualified
23 recipients of aid under Welfare and Institutions Code Section 11200, in accordance with Public
24 Contract Code Section 10353.
25 14.21 Child Abuse Reporting. Subrecipient shall utilize a procedure acceptable to County
26 to ensure that all of Subrecipient's employees, volunteers, consultants, subcontractor, or agents
27 performing services under this Agreement shall report all known or suspected child abuse or
28 neglect to one or more of the agencies set forth in Penal Code Section 11165.9. This procedure
21
1 shall include having all of Subrecipient's employees, volunteers, consultants, subcontractor, or
2 agents performing services under this Agreement sign a statement that he or she knows of and
3 will comply with the reporting requirements set forth in Penal Code Section 11166. The
4 statement to be utilized by Subrecipient is set forth in Exhibit G, attached hereto and by this
5 reference incorporated herein.
6 14.22 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
7 between the Subrecipient and the County with respect to the subject matter of this Agreement,
8 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
9 publications, and understandings of any nature unless those things are expressly included in
10 this Agreement. If there is any inconsistency between the terms of this Agreement without its
11 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
12 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
13 exhibits.
14 14.23 No Third-Party Beneficiaries. This Agreement does not and is not intended to
15 create any rights or obligations for any person or entity except for the parties.
16 14.24 Authorized Signature. The Subrecipient represents and warrants to the County
17 that:
18 (A) The Subrecipient is duly authorized and empowered to sign and perform its
19 obligations under this Agreement.
20 (B) The individual signing this Agreement on behalf of the Subrecipient is duly
21 authorized to do so and his or her signature on this Agreement legally binds the
22 Subrecipient to the terms of this Agreement.
23 14.25 Electronic Signatures. The parties agree that this Agreement may be executed by
24 electronic signature as provided in this section.
25 (A) An "electronic signature" means any symbol or process intended by an individual
26 signing this Agreement to represent their signature, including but not limited to (1) a
27 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
28 electronically scanned and transmitted (for example by PDF document) version of an
22
1 original handwritten signature.
2 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
3 equivalent to a valid original handwritten signature of the person signing this Agreement
4 for all purposes, including but not limited to evidentiary proof in any administrative or
5 judicial proceeding, and (2) has the same force and effect as the valid original
6 handwritten signature of that person.
7 (C)The provisions of this section satisfy the requirements of Civil Code Section
8 1633.5, Subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
9 Part 2, Title 2.5, beginning with Section 1633.1).
10 (D) Each party using a digital signature represents that it has undertaken and
11 satisfied the requirements of Government Code Section 16.5, Subdivision (a),
12 Paragraphs (1) through (5), and agrees that each other party may rely upon that
13 representation.
14 (E) This Agreement is not conditioned upon the parties conducting the transactions
15 under it by electronic means and either party may sign this Agreement with an original
16 handwritten signature.
17 14.26 Counterparts. This Agreement may be signed in counterparts, each of which is an
18 original, and all of which together constitute this Agreement.
19 [SIGNATURE PAGE FOLLOWS]
20
21
22
23
24
25
26
27
28
23
1 The parties are signing this Agreement on the date stated in the introductory clause.
2
Valley Teen Ranch County of Fresno
3
444k":q
5 Andrea Evans, CEO Ernest Buddy MendeS,Chairman of the
Board of Supervisors of the County of Fresno
6 2610 W. Shaw Lane, Suite 105
Fresno, CA 93711 Attest:
7 Bernice E. Seidel
Clerk of the Board of Supervisors
8 County of Fresno, State of California
9
By:
10 Deputy
11
12
13
14
15
16
17
18 For accounting use only:
19 Org No.: 5610 7380
Account No.: 7870/0
20 Fund No.: 0001
Subclass No.: 10000
21
Org No.:'5610 7390
22 Account No.: 7870/0
Fund No.: 0001
23 Subclass No.: 10000
24 Org No.: 5610 7114
Account No.: 7870/0
25 Fund No.: 0001
Subclass No.: 10000
26
SB:jn
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STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SCO ID: Exhibit A
SERVICES Agreement No. 24-161
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if applicable)
STD 213(Rev.04/2020) 23-TAY-18145
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
CONTRACTOR'S NAME
County of Fresno
2.The term of this Agreement is:
START DATE
Upon HCD Approval
THROUGH END DATE
Five(5)Years from the Effective Date
3.The maximum amount of this Agreement is:
$1,230,291.00
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Authority,Purpose and Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 2
Exhibit C' State of California General Terms and Conditions GTC-04/2017
TOTAL NUMBER OF PAGES ATTACHED 6
Items shown with an asterisk(),are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at ��;r,;; ,t ,t: "o,
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
P.O. Box 24055 Fresno CA 93779
ATTEST:
PRINTED NAME OF PERSON SIGNING TITBERNICE E.SEIDEL Chairman the Board of
Nathan Magsig Clerk of the Board of Supervisors Supervisors of the County of Fresno
CONTRACTOR AUTHORIZED SIGNATURE— County of Fresno,State of California DATE SIGNED
BY Deputy April 9, 2024
1
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2020 W.El Camino Ave.,Suite 130 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
Edona Evans Contracts Office Manager,
Contract Services Section
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
�� 4/20/2024
California Department of General Services Approval(or exemption,if applicable)
Exempt per;SCM Vol. 1 4.04.A.3(OGS memo dated 06/12/1981)
A-1
Exhibit A
County of Fresno
23-TAY-18145
Page 1 of 4
EXHIBIT A
AUTHORITY, PURPOSE, AND SCOPE OF WORK
1. Authority
This Standard Agreement, including the STD 213 (the "Agreement"), is made pursuant to the
following statutes:
A. Transitional Housing Program's (THP) item 2240-102-0001 of Section 2.00 of the
Budget Act of 2023 (Chapter 12 of the Statutes of 2023) and Chapter 11.7, commencing
with Health and Safety Code (HSC) Section 50807, of Part 2 of Division 31 of the Health
and Safety Code (collectively, the "THP Statute").
B. Housing Navigation and Maintenance Program's (HNMP) item 2240-103-0001 of
Section 2.00 of the Budget Act of 2023 (Chapter 12 of the Statutes of 2023) and Chapter
11.8 (commencing with HSC 50811) of Part 2 of Division 31 of the Health and Safety
Code (collectively, the "HNMP Statute").
The Department of Housing and Community Development (the "Department") has allocated
designated funding to counties for use by county child welfare services agencies.
2. Purpose
In accordance with the authorities cited above, the Contractor was awarded Financial
Assistance (The "Allocation Acceptance Form") in the form of a grant from the THP and HNMP
Programs (collectively referred to as the Grant) for the 2023-2024 fiscal year.
The purpose of the THP program is to help young adults who are 18 through 24 years of age,
inclusive, (herein meaning starting at their 18th birthday until their 25th birthday known as the
"eligibility period") to secure and maintain housing with priority given to young adults formerly in
the state's foster care or probation systems.
The purpose of the HNMP program is to provide housing navigators to help young adults who
are within the eligibility period to secure and maintain housing with priority given to young adults
currently or formerly in the foster care system. Additionally, the HNMP program provides funding
to the Contractors to provide training to its child welfare agency social workers and probation
officers who serve nonminor dependents (HSC Section 50811).
The Allocation Acceptance Form, including all representations made by the Contractor therein,
are hereby incorporated in this Agreement. The Department agrees to make the Grant based on
the THP and HNMP Statutes and this Agreement.
The Department and the Contractor enter into this Agreement in accordance with the terms and
conditions set forth herein; subject to all the provisions of the applicable statutes and further
subject to the State laws and requirements governing State contracts.
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 5 and
Housing Navigation and Maintenance Program, Round 2
Allocation Acceptance Date: 10/19/2023
Approved Date: 11/13/2023
Prep. Date: 02/09/2024
A-2
Exhibit A
County of Fresno
23-TAY-18145
Page 2 of 4
EXHIBIT A
3. Scope of Work
The Contractor agrees that all THP funds disbursed pursuant to this Agreement shall be used to
help young adults who are within the eligibility period to secure and maintain housing.
Contractor further agrees that priority shall be given to young adults formerly in the foster care
or probation systems.
The County will use all HNMP funds disbursed pursuant to this Agreement and shall be used for
the support of housing navigators to help young adults, who are within the eligibility period to
secure and maintain housing with priority given to young adults in the foster care system.
The Contractor agrees to use the HNMP funds for eligible activities which may include,
providing training to its child welfare agency social workers and probation officers who serve
nonminor dependents. The training shall address an overview of the housing resources
available through the local coordinated entry system, homeless continuum of care, and county
public agencies, including, but not limited to, housing navigation, permanent affordable housing,
Transitional Housing Program-Plus, and housing choice vouchers. The training shall also
address how to access and receive a referral to existing housing resources, the social worker's
and probation officer's role in identifying unstable housing situations for youth and referring
youth to housing assistance programs.
The Contractor agrees to use the THP and HNMP funds for Program Activities which may
include, but are not limited to the following:
A. Identifying and assisting housing services for this population within each community.
B. Helping this population secure and maintain housing (with priority given to those formerly
in the state's foster care system).
C. Improving coordination of services and links to community resources within the child
welfare system and the Homeless Continuum of Care.
D. Outreach and targeting to serve those with the most severe needs.
In performing the Program Activities, the Department agrees to provide the aggregate amount
identified on the STD 213 cover-page, page 1 number 3 of this Agreement. In no instance shall
the Department be liable for any costs for the work more than the Grant amount, or for any
unauthorized or ineligible costs.
4. Monitoring and Reporting
The Contractor shall maintain books, records, documents, and other evidence that
demonstrates the funding was used for the appropriate purposes, as laid out in the Scope of
Work. These books, records, documents, and other evidence shall be made available for audit
and inspection by the Department for a period of five years.
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 5 and
Housing Navigation and Maintenance Program, Round 2
Allocation Acceptance Date: 10/19/2023
Approved Date: 11/13/2023
Prep. Date: 02/09/2024
A-3
Exhibit A
County of Fresno
23-TAY-18145
Page 3 of 4
EXHIBIT A
The Contractor must keep specific details of the use of the funds for the purpose of reporting as
detailed herein. A reporting form, provided by the Department, shall be submitted every 6
months subsequent to the contract execution. The final report will be due no later than July 31,
2026. By January 31 st of each reporting year, the Contractor shall submit a report to the
Department, covering the reporting period of July 1st to December 31 st, and by July 31 st of each
reporting year, covering the reporting period of January 1st to June 30th addressing the THP and
HNMP reporting requirements, to include but not limited to, the following information:
A. The number of homeless youth served;
B. Description of how the Child Welfare Agency identified and oversaw the housing
navigators and the Housing Navigation and Maintenance Program;
C. The number of current and former foster youth served;
D. The number of people served who are currently and formerly on probation;
E. The number of homeless youths who exited homelessness into temporary housing;
F. The number of homeless youths who exited homelessness into permanent housing; and,
G. Subpopulation data including:
1) Number of participants that are employed;
2) Number of participants that are students;
3) Number of participants identified as LGBTQ+;
4) Number of participants having a disability;
5) Number of participants with their own minor children in the household;
6) Average number of children per household including participants own child(ren);
and,
7) Average number of household occupants where participants reside.
5. Effective Date and Expenditure Deadline
A. All Agreements are effective upon approval by the Department representative's
signature on page one of the fully executed Standard Agreement, STD 213, (the
"Effective Date").
B. All Agreements shall terminate five (5) years after the Effective Dates as stated in the
STD 213, paragraph 2 (the "Expiration Date").
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 5 and
Housing Navigation and Maintenance Program, Round 2
Allocation Acceptance Date: 10/19/2023
Approved Date: 11/13/2023
Prep. Date: 02/09/2024
A-4
Exhibit A
County of Fresno
23-TAY-18145
Page 4 of 4
EXHIBIT A
C. THP and HNMP funds must be expended between the Award Date and June 30, 2026
(the "Expenditure Deadline") and must observe all other performance requirements as
specified herein. Any expenses incurred after June 30, 2026, will not be eligible for
payment from any Grant(s)funds. To allow for sufficient processing time, final Request
for Funds must be received by the Department no later than April 1, 2026.
D. Any THP and HNMP funds not disbursed and/or expended prior to June 30, 2026, shall
be disencumbered and be returned to the Department. Contractor must provide check(s)
payable to the Department of Housing and Community Development and be mailed to
2020 West El Camino Avenue, Attention: Accounting Division, Room 300, Sacramento,
CA 95833, no later than one month following the expiration of the Expenditure Date and
must reference the contract number.
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 5 and
Housing Navigation and Maintenance Program, Round 2
Allocation Acceptance Date: 10/19/2023
Approved Date: 11/13/2023
Prep. Date: 02/09/2024
A-5
Exhibit A
County of Fresno
23-TAY-18145
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Budget Detail
Transitional Housing Program (THP)
The Budget Act of 2023 (Section 2.00 Chapter 12 of the Statutes of 2023 (SB 101)
2240-102-0001 — For local assistance, the Department of Housing and Community
Development.
Pursuant to Section 50807(b) of the Health and Safety Code, the Department has consulted
with the Department of Social Services, the Department of Finance, and the County Welfare
Directors Association to develop a formula allocation schedule for the purpose of distributing
funds for use by county child welfare agencies, for the purpose of housing stability to help young
adults who are 18 through 24 years of age, inclusive, (herein meaning starting at their 181h
birthday until their 25th birthday) secure and maintain housing. Priority is given to young adults
formerly in the state's foster care and/or probation systems.
Housing Navigation and Maintenance Program (HNMP)
The Budget Act of 2023 (Section 2.00 of Chapter 12 of the Statutes of 2023 (SB 101)
2240-103-0001 — For local assistance, the Department of Housing and Community
Development.
2. Conditions of Disbursement
Prior to receiving any Grant funds, the Contractor shall submit the following for the Department's
approval:
A. Resolution from the governing board of the grantee;
B. Payee Data Record (Std. 204) or Government TIN Form, as applicable; and,
C. Any other documents, certifications, or evidence deemed necessary by the Department
prior to the disbursement of Grant funds.
Provisions:
(a) Notwithstanding any other law, grants awarded pursuant to this provision shall be exempt
from the personal services contracting requirements of Article 4 (commencing with Section
19130) of Chapter 5 of Part 2 of Division 5 of Title 2 of the Government Code, and from the
Public Contract Code and the State Contracting Manual and shall not be subject to the approval
of the Department of General Services.
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 5 and
Housing Navigation and Maintenance Program, Round 2
Allocation Acceptance Dates: 10/19/2023
Approved Date: 11/13/2023
Prep. Date: 02/09/2024
A-6
Exhibit A
County of Fresno
23-TAY-18145
Page 2 of 2
EXHIBIT B
3. Payee
Name: County of Fresno Amount: $672,660 THP Award
Name: County of Fresno Amount: $557,631 HNMP Award
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 5 and
Housing Navigation and Maintenance Program, Round 2
Allocation Acceptance Dates: 10/19/2023
Approved Date: 11/13/2023
Prep. Date: 02/09/2024
A-7
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SCO ID: Exhibit A
SERVICES Agreement No.25-181
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if applicable)
STD 213(Rev.04/2020) 24-TAY-18535
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTOR'S NAME
County of Fresno
2.The term of this Agreement is:
START DATE
Upon HCD Approval
THROUGH END DATE
Five(5)Years from Effective Date
3.The maximum amount of this Agreement is:
$1,331,235.00
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Authority,Purpose and Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 2
Exhibit C* State of California General Terms and Conditions GTC-02/2025
TOTAL NUMBER OF PAGES ATTACHED 6
Items shown with an asterisk('),are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources
ATTEST:
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. BERNICE E.SEIDEL
CONTRACTOR Clerk of the Board of Supervisors
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.) County of Fresno,State of California
County of Fresno By — Deputy
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
P.O.Box 24055 Fresno CA 93779
PRINTED NAME OF PERSON SIGNING TITLE
Ernest Budd Mendes Chairman of the Board of
Y Supervisors of the County of Fresno
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
S
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
651 Bannon Street,Suite 400 Sacramento CA 95811
PRINTED NAME OF PERSON SIGNING TITLE
Synthia Rhinehart Contract Services Section Manager
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
5/28/2025
California Department of General Services Approval(or exemption,if applicable)
Exempt per;SCM Vol. 1 4.04.A.3(DGS memo dated 06/12/1981)
A-8
Exhibit A
County of Fresno
24-TAY-18535
Page 1 of 4
EXHIBIT A
AUTHORITY, PURPOSE, AND SCOPE OF WORK
1. Authority
This Standard Agreement, including the STD 213 (the "Agreement"), is made pursuant
to the following statutes:
A. Transitional Housinq Program's (THP) item 2240-102-0001 of Section 2.00 of
the Budget Act of 2024 (Chapter 22 of the Statutes of 2024) and Chapter 11.7,
commencing with Health and Safety Code (HSC) Section 50807, of Part 2 of
Division 31 of the Health and Safety Code (collectively, the "THP Statute").
B. Housing Navigation and Maintenance Program's (HNMP) item 2240-103-
0001 of Section 2.00 of the Budget Act of 2024 (Chapter 22 of the Statutes of
2024) and Chapter 11.8 (commencing with HSC 50811) of Part 2 of Division 31
of the Health and Safety Code (collectively, the "HNMP Statute").
The Department of Housing and Community Development (the "Department") has
allocated designated funding to counties for use by county child welfare services
agencies.
2. Purpose
In accordance with the authorities cited above, the Contractor was awarded Financial
Assistance (The "Allocation Acceptance Form") in the form of a grant from the THP and
HNMP Programs (collectively referred to as the Grant) for the 2024-2025 fiscal year.
The purpose of the THP program is to help young adults who are 18 through 24 years
of age, inclusive, (herein meaning starting at their 18th birthday until their 25th birthday
known as the "eligibility period") to secure and maintain housing with priority given to
young adults formerly in the state's foster care or probation systems.
The purpose of the HNMP program is to provide housing navigators to help young
adults who are within the eligibility period to secure and maintain housing with priority
given to young adults currently or formerly in the foster care system. Additionally, the
HNMP program provides funding to the Contractors to provide training to its child
welfare agency social workers and probation officers who serve nonminor dependents
(HSC Section 50811).
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
A-9
Exhibit A
County of Fresno
24-TAY-18535
Page 2 of 4
EXHIBIT A
The Allocation Acceptance Form, including all representations made by the Contractor
therein, are hereby incorporated in this Agreement. The Department agrees to make the
Grant based on the THP and HNMP Statutes and this Agreement.
The Department and the Contractor enter into this Agreement in accordance with the
terms and conditions set forth herein; subject to all the provisions of the applicable
statutes and further subject to the State laws and requirements governing State
contracts.
3. Scope of Work
The Contractor agrees that all THP funds disbursed pursuant to this Agreement shall be
used to help young adults who are within the eligibility period to secure and maintain
housing. Contractor further agrees that priority shall be given to young adults formerly in
the foster care or probation systems.
A. The Contractor shall certify to employ the core components of Housing First,
pursuant to Welfare and Institutions Code Section 8255.
B. Contractor will use all HNMP funds disbursed pursuant to this Agreement and
shall be used for the support of housing navigators to help young adults, who are
within the eligibility period to secure and maintain housing with priority given to
young adults in the foster care system.
C. The Contractor agrees to use the HNMP funds for eligible activities which may
include, providing training to its child welfare agency social workers and
probation officers who serve nonminor dependents. The training shall address an
overview of the housing resources available through the local coordinated entry
system, homeless continuum of care, and county public agencies, including, but
not limited to, housing navigation, permanent affordable housing, Transitional
Housing Program-Plus, and housing choice vouchers. The training shall also
address how to access and receive a referral to existing housing resources, the
social worker's and probation officer's role in identifying unstable housing
situations for youth and referring youth to housing assistance programs.
D. The Contractor agrees to use the THP and HNMP funds for Program Activities
which may include, but are not limited to the following:
1) Identifying and assisting housing services for this population within each
community.
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
A-10
Exhibit A
County of Fresno
24-TAY-18535
Page 3 of 4
EXHIBIT A
2) Helping this population secure and maintain housing (with priority given to
those formerly in the state's foster care system).
3) Improving coordination of services and links to community resources
within the child welfare system and the Homeless Continuum of Care.
4) Outreach and targeting to serve those with the most severe needs.
E. In performing the Program Activities, the Department agrees to provide the
aggregate amount identified on the STD 213 cover-page, page 1 number 3 of
this Agreement. In no instance shall the Department be liable for any costs for
the work more than the Grant amount, or for any unauthorized or ineligible costs.
4. Monitoring and Reporting
The Contractor shall maintain books, records, documents, and other evidence that
demonstrates the funding was used for the appropriate purposes, as laid out in the
Scope of Work. These books, records, documents, and other evidence shall be made
available for audit and inspection by the Department for a period of five years.
The Contractor must keep specific details of the use of the funds for the purpose of
reporting as detailed herein. A reporting form, provided by the Department, shall be
submitted every 6 months subsequent to the contract execution. By January 31st of
each reporting year, the Contractor shall submit a report to the Department, covering
the reporting period of July 1st to December 31st, and by July 31st of each reporting year,
covering the reporting period of January 1st to June 30t" addressing the THP and HNMP
reporting requirements. The final report will be due no later than July 31, 2027. The
reports must include but are not limited to, the following information:
A. The number of homeless youth served;
B. Description of how the Child Welfare Agency identified and oversaw the housing
navigators and the Housing Navigation and Maintenance Program;
C. The number of current and former foster youth served;
D. The number of people served who are currently and formerly on probation;
E. The number of homeless youths who exited homelessness into temporary
housing;
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
A-11
Exhibit A
County of Fresno
24-TAY-18535
Page 4 of 4
EXHIBIT A
F. The number of homeless youths who exited homelessness into permanent
housing; and,
G. Subpopulation data including:
1) Number of participants that are employed;
2) Number of participants that are students;
3) Number of participants identified as LGBTQ+;
4) Number of participants having a disability;
5) Number of participants with their own minor children in the household;
6) Average number of children per household including participants own
child(ren); and,
7) Average number of household occupants where participants reside.
5. Effective Date and Expenditure Deadline
A. All Agreements are effective upon approval by the Department representative's
signature on page one of the fully executed Standard Agreement, STD 213, (the
"Effective Date").
B. All Agreements shall terminate five (5) years after the Effective Dates as stated in
the STD 213, paragraph 2 (the "Expiration Date").
C. THP and HNMP funds must be expended between the Award Date and June 30,
2027 (the "Expenditure Deadline") and must observe all other performance
requirements as specified herein. Any expenses incurred after June 30, 2027,
will not be eligible for payment from any Grant(s) funds. To allow for sufficient
processing time, final Request for Funds must be received by the Department no
later than April 1, 2027.
D. Any THP and HNMP funds not disbursed and/or expended prior to
June 30, 2027, shall be disencumbered and be returned to the Department.
Contractor must provide check(s) payable to the Department of Housing and
Community Development and be mailed to 651 Bannon Street, Suite 400,
Attention: Administration and Management Division, Accounts Payable,
Sacramento, CA 95811, no later than one month following the expiration of the
Expenditure Date and must reference the contract number.
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
A-12
Exhibit A
County of Fresno
24-TAY-18535
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Budget Detail
A. Transitional Housing Program (THP)
The Budget Act of 2024 (Section 2.00 Chapter 22 of the Statutes of 2024 (AB
107).
2240-102-0001— For local assistance, the Department of Housing and
Community Development.
Pursuant to Section 50807(b) of the Health and Safety Code, the Department
has consulted with the Department of Social Services, the Department of
Finance, and the County Welfare Directors Association to develop a formula
allocation schedule for the purpose of distributing funds for use by county child
welfare agencies, for the purpose of housing stability to help young adults who
are 18 through 24 years of age, inclusive, (herein meaning starting at their 18th
birthday until their 25th birthday) secure and maintain housing. Priority is given to
young adults formerly in the state's foster care and/or probation systems.
B. Housing Navigation and Maintenance Program (HNMP)
The Budget Act of 2024 (Section 2.00 of Chapter 22 of the Statutes of 2024
(AB 107).
2240-103-0001— For local assistance, the Department of Housing and
Community Development.
2. Conditions of Disbursement
Prior to receiving any Grant funds, the Contractor shall submit the following for the
Department's approval:
A. Resolution from the governing board of the grantee;
B. Payee Data Record (Std. 204) or Government TIN Form, as applicable; and,
C. Any other documents, certifications, or evidence deemed necessary by the
Department prior to the disbursement of Grant funds.
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
A-13
Exhibit A
County of Fresno
24-TAY-18535
Page 2 of 2
EXHIBIT B
Provisions:
(a) Notwithstanding any other law, grants awarded pursuant to this provision shall be
exempt from the personal services contracting requirements of Article 4 (commencing
with Section 19130) of Chapter 5 of Part 2 of Division 5 of Title 2 of the Government
Code, and from the Public Contract Code and the State Contracting Manual and shall
not be subject to the approval of the Department of General Services.
3. Payee
Name: County of Fresno Amount: $766,206 THP Award
Name: County of Fresno Amount: $565,029 HNMP Award
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
A-14
SCO ID: 0515-23-HHAP-10021 Exhibit B Agreement No. 23-378
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 23-HHAP-10021 010725
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTOR NAME
Fresno County
2.The term of this Agreement is:
START DATE
8/22/2023
THROUGH END DATE
12/31/2027
3.The maximum amount of this Agreement is:
$10,515,555.24(Ten Million Five Hundred Fifteen Thousand Five Hundred Fifty Five Dollars and Twenty Four Cents)
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Authority,Purpose and Scope of Work 8
Exhibit B Budget Detail and Disbursement Provisions 3
ExhibitC General Terms and Conditions 10
Exhibit D Special Terms and Conditions 2
Exhibit E State of California General Terms and Conditions 1
Items shown with on asterisk(*),are hereby incorporated by reference and made part of this agreement as it attached hereto.
These documents can be viewed at https✓/www.dgs.ca.gov/OLS/Resources
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
P.O.Box1912 Fresno CA 93718
PRINTED NAME OF PERSON SIGNING 111E
Sal Quintero Chairman,County of Fresno Board of Supervisors
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
7/18/23
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
10, _Deputy
B-1 Page 1 of 2
SCO ID: 0515-23-HHAP-10021 Exhibit B
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES ----
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 23-HHAP-10021 010725
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
500 Capitol Mall,Suite 1850 Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
Lourdes Castro Ramirez Secretary
CONTRA CZA Y THORIZEDSIGNATURE DATESIGNED
Aug 22,2023
CALIF8RNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(I#Applicable)
Page 2 of 2
B-2
Exhibit B
County of Fresno
23-HHAP-10021
Page 1 of 24
Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4)
Standard Agreement
Contract for Funds
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
1) Authority
The State of California has established the Homeless Housing, Assistance, and
Prevention Program Round 4 ("HHAP-4" or "Program") pursuant to Chapter 6
(commencing with Health and Safety Code (HSC) section 50216) of Part 1 of
Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec.
4. (AB 140) Effective July 19, 2021.)
The Program is administered by the California Interagency Council on
Homelessness ("Cal ICH") in the Business, Consumer Services and Housing
Agency ("Agency") HHAP-4 provides flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties to build on
the regional coordination created through previous Cal ICH grant funding and
support local jurisdictions in their unified regional responses to reduce and end
homelessness.
This Standard Agreement/Contract for Funds along with all its exhibits ("Agreement")
is entered into by Cal ICH and a Continuum of Care, a city, or a county ("Grantee")
under the authority of, and in furtherance of the purpose of, the Program. In signing
this Agreement and thereby accepting this award of funds, the Grantee agrees to
comply with the terms and conditions of this Agreement, and the requirements
appearing in the statutory authority for the Program cited above.
2) Purpose
The general purpose of the Program is to (1) reduce homelessness by expanding or
developing local capacity to address immediate homelessness challenges informed
by a best-practices framework focused on moving homeless individuals and families
into permanent housing and supporting the efforts of those individuals and families
to maintain their permanent housing; and (2) continue to build on regional
coordination developed through previous rounds of HHAP funding (Chapter 6
(commencing with HSC section 50216),
This funding shall:
a) Continue to build regional collaboration between continuums of care, counties,
and cities in a given region, regardless of population, and ultimately be used to
develop a unified regional response to homelessness.
Initial Her .
B-3
Exhibit B
County of Fresno
23-HHAP-10021
Page 2 of 24
b) Be paired strategically with other local, state, and federal funds provided to
address homelessness in order to achieve maximum impact. Grantees of this
funding are encouraged to reference Putting the Funding Pieces Together Guide
to Strategic Uses of New and Recent State and Federal Funds to Prevent and
End Homelessness to assist in using funding strategically for their planning
efforts in the delivery of services to people experiencing homelessness in the
community.
c) Be deployed with the goal of reducing the number of people experiencing
homelessness in a given region through investing in long-term solutions, such as
permanent housing
d) Include the State as an integral partner through the provision of technical
assistance, sharing of best practices, and implementing an accountability
framework to guide the structure of current and future state investments.
3) Definitions
The following HHAP-4 program terms are defined in accordance with Health
and Safety Code section 50216, subdivisions (a) — (r):
a) "Agency" means the Business, Consumer Services, and Housing Agency.
b) "Applicant" means a Continuum of Care, city, county, or tribe.
c) "City" means a city or city and county that is legally incorporated to provide local
government services to its population. A city can be organized either under the
general laws of this state or under a charter adopted by the local voters.
d) "Continuum of Care" means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title 24 of the
Code of Federal Regulations.
e) "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations.
as that section read on January 10, 2019, designed to coordinate homelessness
program participant intake, assessment, and provision of referrals. In order to satisfy
this subdivision, a centralized or coordinated assessment system shall cover the
geographic area, be easily accessed by individuals and families seeking housing or
services, be well advertised, and include a comprehensive and standardized
assessment tool.
Initial He(�6
B-4
Exhibit B
County of Fresno
23-HHAP-10021
Page 3 of 24
f) "Council" means the California Interagency Council on Homelessness, formerly
known as the Homeless Coordinating and Financing Council created pursuant to
Section 8257 of the Welfare and Institutions Code.
g) "Emergency shelter" has the same meaning as defined in subdivision (e) of
Section 50801.
h) "Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the
Code of Federal Regulations. as that section read on January 10, 2019.
i) "Homeless Management Information System" means the information system
designated by a Continuum of Care to comply with federal reporting requirements as
defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term
"Homeless Management Information System" also includes the use of a comparable
database by a victim services provider or legal services provider that is permitted by
the federal government under Part 576 of Title 24 of the Code of Federal
Regulations.
j) "Homeless point-in-time count" means the most recent point-in-time count that
requires a sheltered and unsheltered count pursuant to Section 578.3 of Title 24 of
the Code of Federal Regulations completed by all applicants.
k) "Homeless youth" means an unaccompanied youth between 12 and 24 years of
age, inclusive, who is experiencing homelessness, as defined in subsection (2) of
Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C.
Sec. 11434a(2)). "Homeless youth" includes unaccompanied youth who are
pregnant or parenting.
1) "Housing First" has the same meaning as in Section 8255 of the Welfare and
Institutions Code, including all of the core components listed therein.
m) "Jurisdiction" means a city, city that is also a county. county, or Continuum of
Care, as defined in this section.
n) "Navigation center" means a Housing First, low-barrier, service-enriched shelter
focused on moving homeless individuals and families into permanent housing that
provides temporary living facilities while case managers connect individuals
experiencing homelessness to income, public benefits, health services, shelter, and
housing.
o) "Program" means the Homeless Housing. Assistance, and Prevention program
established pursuant to this chapter.
1) "Round 1" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2019.
Initial Her
B-5
Exhibit B
County of Fresno
23-HHAP-10021
Page 4 of 24
2) "Round 2" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2020.
3) "Round 3" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2021.
4) "Round 4' of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1. 2022.
p) "Program allocation" means the portion of program funds available to expand or
develop local capacity to address immediate homelessness challenges.
q) "Recipient" means a jurisdiction that receives funds from the Cal ICH for the
purposes of the program.
r) "Tribe" or "tribal applicant' means a federally recognized tribal government
pursuant to Section 4103 of Title 25 of the United States Code.
Additional definitions for the purposes of the HHAP-4 program:
"Obligate" means that the Grantee has placed orders, awarded contracts, received
services, or entered into similar transactions that require payment using HHAP-4
funding. Grantees, and the subrecipients who receive awards from those Grantees,
must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Expended" means all HHAP-4 funds obligated under contract or subcontract have
been fully paid and receipted, and no invoices remain outstanding.
4) Scope of Work
The Scope of Work ("Work") for this Agreement shall include uses that
are consistent with Health and Safety Code section 50218.7, subdivision (e), and
section 50220.8, subdivisions (e), (0, and (g), and any other applicable laws.
The Grantee shall expend funds on evidence-based programs serving people
experiencing homelessness among eligible populations, including any of the
following eligible uses.-
a) Rapid rehousing, including rental subsidies and incentives to landlords, such as
security deposits and holding fees.
b) Operating subsidies in new and existing affordable or supportive housing units,
emergency shelters, and navigation centers. Operating subsidies may include
operating reserves.
Initial Her
B-6
Exhibit B
County of Fresno
23-HHAP-10021
Page 5 of 24
c) Street outreach to assist persons experiencing homelessness to access
permanent housing and services
d) Services coordination, which may include access to workforce, education, and
training programs, or other services needed to promote housing stability in
supportive housing.
e) Systems support for activities necessary to create regional partnerships and
maintain a homeless services and housing delivery system, particularly for
vulnerable populations including families and homeless youth.
f) Delivery of permanent housing and innovative housing solutions, such as hotel
and motel conversions.
g) Prevention and shelter diversion to permanent housing, including rental
subsidies.
h) Interim sheltering, limited to newly developed clinically enhanced congregate
shelters, new or existing noncongregate shelters, and operations of existing
navigation centers and shelters based on demonstrated need. Demonstrated
need for purposes of this paragraph shall be based on the following:
i) The number of available shelter beds in the city, county, or region served by a
Continuum of Care.
ii) The number of people experiencing unsheltered homelessness in the
homeless point-in-time count.
iii) Shelter vacancy rate in the summer and winter months.
iv) Percentage of exits from emergency shelters to permanent housing solutions.
v) A plan to connect residents to permanent housing.
vi) Any new interim sheltering funded by HHAP-4 funds must be low barrier,
comply with Housing First as provided in Chapter 6.5 (commencing with Section
8255) of Division 8 of the Welfare and Institutions Code, and prioritize
interventions other than congregate shelters.
i) Improvements to existing emergency shelters to lower barriers and increase
privacy.
In addition to the eligible uses described above, the Grantee's expenditure of its
entire HHAP-4 allocation must also comply with the following:
Initial Her
B-7
Exhibit B
County of Fresno
23-HHAP-10021
Page 6 of 24
a) At least 10 percent of the funds shall be spent on services for homeless youth
populations.
b) Not more than 7 percent of funds may be used for administrative costs incurred
by the city, county, or continuum of care to administer its program allocation. For
purposes of this Agreement, "administrative costs" does not include staff or other
costs directly related to implementing activities funded by the program allocation.
5) Cal ICH Contract Coordinator
The Cal ICH's Contract Coordinator for this Agreement is the Council's Grant
Director or the Grant Director's designee. Unless otherwise instructed. any notice,
report, or other communication requiring an original Grantee signature for this
Agreement shall be mailed to the Cal ICH Contract Coordinator. If there are
opportunities to send information electronically, Grantee will be notified via email by
the Council's Grant Director or the Grant Director's designee.
The Representatives during the term of this Agreement will be.
PROGRAM GRANTEE
ENTITY: Business Consumer Services and County of Fresno
Housing Agency
SECTION/UNIT: California Interagency Council on
Homelessness (Cal ICH)
ADDRESS: 500 Capitol Mall Suite 1850 P.O. Box 1912
Sacramento, CA, 95814 Fresno, CA 93718
CONTRACT
COORDINATOR Jeannie McKendry Laura Moreno
PHONE NUMBER: (916) 510-9446 (559) 600-2335
EMAIL ADDRESS: Jeannie.McKendry@bcsh.ca.gov Ihaga@fresnocountyca.gov
All requests to update the Grantee information listed within this Agreement shall be
emailed to the Cal ICH Grants Division general email box at
calichgrants@bcsh,ca.gov. The Council reserves the right to change their
representative and/or contact information at any time with notice to the Grantee.
Initial Here•
B-8
Exhibit B
County of Fresno
23-HHAP-10021
Page 7 of 24
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon approval by Cal ICH (indicated by the signature
provided by Cal ICH in the lower left section of page one, Standard Agreement,
STD. 213), when signed by all parties. Funds will be disbursed in accordance
with Section 3 of Exhibit B.
b) This Agreement shall terminate on December 31, 2027.
c) A grantee shall contractually obligate no less than 75 percent and shall expend
no less than 50 percent of their initial (50 percent) HHAP-4 disbursement by
May 31, 2025. Upon demonstration by a grantee that it has complied with this
requirement and remains on track to meet its outcome goals, as determined by
the council pursuant to Health and Safety Code section 50223, the council shall
disburse to that recipient the remaining 50 percent of its total HHAP-4 allocation
pursuant to Health and Safety Code section 50218.7(a).
i) Grantee will demonstrate compliance with these requirements by completing
the certification documentation in the form and manner provided by the
council.
d) If a grantee has obligated less than 75 percent or expended less than 50 percent
of their initial (50 percent) HHAP-4 disbursement by May 31, 2025, the
grantee shall not contractually obligate or expend any remaining portion of its
round 4 initial program allocation, and the council shall not allocate to the
recipient the remaining 50 percent of its total allocation, unless both of the
following occur:
i) On or before June 30, 2025, the grantee submits an alternative disbursement
plan to Cal ICH that includes an explanation for the delay.
ii) Cal ICH approves the alternative disbursement plan.
If Cal ICH cannot approve an alternative disbursement plan, Cal ICH will provide
the grantee with guidance on the revisions needed in order to approve the
alternative disbursement plan.
If the funds identified in the approved alternative disbursement plan are not fully
expended by December 31, 2026. the funds shall be returned to the Cal ICH to
be allocated as bonus awards.
e) Grantees that do not meet the final expenditure deadlines in Health and Safety
Code section 50220.8(k) shall not be eligible for bonus funding.
Initial Here
B-9
Exhibit B
County of Fresno
23-HHAP-10021
Page 8 of 24
f) All HHAP-4 funds shall be expended by June 30, 2027.
g) In accordance with Health and Safety Code section 50220.8. subdivision (k).
Cal ICH retains the right to require a corrective action plan of grantees that are
not on track to fully expend funds by the statutorily required deadline.
h) Any funds not expended by June 30, 2027, including bonus funds, shall revert to
and be paid and deposited in, the General Fund pursuant to Health and Safety
Code section 50220.8(p).
i) The council may request additional information from applicants, as needed, to
meet other applicable reporting or audit requirements.
j) Bonus Funds: Health and Safety Code section 50220.8 mandates the following,
regarding a recipient's eligibility for Bonus Funding-
i) Recipients that do not meet the obligation requirements laid out in Health and
Safety Code section 50220.8(k) shall not be eligible for bonus funding;
ii) Recipients shall demonstrate no later than June 30, 2025, whether they have
successfully met their outcome goals; and
iii) Jurisdictions that have not met their outcome goals shall not be eligible for
bonus funding and shall accept technical assistance from council staff. In
addition, jurisdictions that have not met their outcome goals may also be
required to limit allowable uses of program funds, as determined by the
Council.
iv) If recipient receives bonus funding, the bonus funds will be distributed as an
amendment to this contract. No additional contract will be executed.
7) Special Conditions
Cal ICH reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
Initial Here
b,) -
B-10
Exhibit B
County of Fresno
23-HHAP-10021
Page 9 of 24
Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4)
Standard Agreement
EXHIBIT B
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) Budget Detail & Changes
The Grantee agrees that HHAP-4 funds shall be expended on uses that support
regional coordination and expand or develop local capacity to address immediate
homelessness challenges. Such activities must be informed by a best-practices
framework focused on moving people experiencing homelessness into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing.
The Grantee shall expend the HHAP-4 funds on eligible activities as detailed in
Health and Safety Code section 50218.7(e) and section 50220.8, subdivisions (e),
and (f).
2) General Conditions Prior to Disbursement
All Grantees must submit the following forms prior to HHAP-4 funds being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement form and initialed Exhibits A through F
• STD 204 Payee Data Record or Government Agency Taxpayer ID Form
3) Disbursement of Funds
Initial Disbursement
Fifty percent of a grantee's HHAP-4 funds will be disbursed to the Grantee upon
receipt, review and approval of the completed Standard Agreement and RFF by
Cal ICH, the Department of General Services (DGS) and the State Controller's
Office (SCO).
The RFF must include the proposed eligible uses and the amount of funds proposed
for expenditure under each eligible use. The Initial disbursement of HHAP-4 funds
will be disbursed in one allocation via mailed check once the RFF has been received
by the SCO. Checks will be mailed to the address and contact name listed on the
RFF.
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a.
B-11
Exhibit B
County of Fresno
23-HHAP-10021
Page 10 of 24
Remainder Disbursement
a) Cal ICH will disburse the remaining fifty percent of HHAP-4 funds upon
demonstration by a Grantee that it has complied with the requirement to
contractually obligate and expend a minimum amount of its round 4 program
allocation, as described below, and remains on track to meet its outcome goals,
as determined by the council pursuant to Section 50223.
i) A grantee shall contractually obligate no less than 75 percent and shall
expend no less than 50 percent of their initial (50 percent) HHAP-4
disbursement by May 31, 2025. Upon demonstration by a grantee that it has
complied with this requirement and remains on track to meet its outcome
goals, as determined by the council pursuant to Health and Safety Code
section 50223, the council shall disburse to that recipient the remaining 50
percent of its total HHAP-4 allocation pursuant to Health and Safety Code
section 50218.7(a).
b) If a grantee has obligated less than 75 percent or expended less than 50 percent
of their initial disbursement by May 31, 2025, the grantee shall not contractually
obligate or expend any remaining portion of its round 4 initial program allocation,
and the council shall not allocate to the recipient the remaining 50 percent of its
total allocation, unless both of the following occur:
i) On or before June 30, 2025, the grantee submits an alternative disbursement
plan to Cal ICH that includes an explanation for the delay.
ii) Cal ICH approves the alternative disbursement plan. If Cal ICH cannot
approve an alternative disbursement plan, Cal ICH will provide the grantee
with guidance on the revisions needed in order to approve the alternative
disbursement plan.
4) If a Grantee is not on track to meet outcome goals, grantee must agree to receive
TA from Cal ICH to get back on track with the outcome goals before the Council
allocates the remaining 50 percent of a recipient's allocation.
Bonus Funds Disbursement
If a Grantee qualifies for Bonus Funds pursuant to the requirements laid out in
Health and Safety Code section 50220.7, Cal ICH will determine the amount of
Bonus Funds the Grantee is eligible for and will disburse these Bonus Funds to
the Grantee upon receipt, review and approval of the completed Amended Standard
Agreement and RIFF by Cal ICH, the Department of General Services (DGS) and the
State Controller's Office (SCO).
The RIFF must include the proposed eligible uses and the amount of funds proposed
for expenditure under each eligible use. The Bonus Funds disbursement of
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B-12
Exhibit B
County of Fresno
23-HHAP-10021
Page 11 of 24
HHAP-4 funds will be allocated in one disbursement via mailed check once the RFF
has been received by the SCO. Checks will be mailed to the address and contact
name listed on the RFF.
5) Expenditure of Funds
All HHAP-4 funds must be spent in accordance with Health and Safety Code section
50218.7(e) and section 50220.8, subdivisions (e), and (0, and as described in
Exhibit A, Section 4 "Scope of Work".
6) Ineligible Costs
a) HHAP-4 funds shall not be used for costs associated with activities in violation of
any law or for any activities not consistent with the intent of the Program and
the eligible uses identified in Health and Safety Code section 50220 8..
subdivisions (e). (0, and (g).
b) Cal ICH reserves the right to request additional clarifying information to
determine the reasonableness and eligibility of all uses of the funds made
available by this Agreement. If the Grantee or its funded subrecipients use
HHAP-4 funds to pay for ineligible activities, the Grantee shall be required to
reimburse these funds to Cal ICH.
c) An expenditure which is not authorized by this Agreement, or by written approval
of the Grant Manager or his/her designee, or which cannot be adequately
documented. shall be disallowed and must be reimbursed to Cal ICH by the
Grantee.
Cal ICH, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-4 fund expenditures.
d) Program funds shall not be used to supplant existing local funds for homeless
housing, assistance, or prevention. HHAP funds cannot replace local funds that
are committed to an existing or developing homeless assistance program.
However, if funds previously supporting a service or project end or are reduced
for reasons beyond the control of the grantee and services or housing capacity
will be lost as a result of these funds ending, HHAP funds may be used to
maintain the service or program. Examples include, but are not limited to, a time-
limited city and/or county tax or one-time block grant, such as HEAP.
Initial Her .
B-13
Exhibit B
County of Fresno
23-HHAP-10021
Page 12 of 24
Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4)
Standard Agreement
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Cal ICH may terminate this Agreement at any time for cause by giving a
minimum of 14 days' notice of termination, in writing, to the Grantee. Cause shall
consist of violations of any conditions of this Agreement, any breach of contract
as described in paragraph 6 of this Exhibit C; violation of any federal
or state laws; or withdrawal of Cal ICH's expenditure authority. Upon termination
of this Agreement, unless otherwise approved in writing by Cal ICH, any
unexpended funds received by the Grantee shall be returned to Cal ICH
within 30 days of Cal ICH's notice of termination.
b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to Cal ICH by legislative appropriation. In addition, this Agreement is
subject to any additional restrictions, limitations or conditions, or statutes,
regulations or any other laws, whether federal or those of the State of California,
or of any agency, department, or any political subdivision of the federal or State
of California governments, which may affect the provisions, terms or funding of
this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit C Section 12 (Special Conditions — Grantees/Sub
Grantee) or with the prior written approval of Cal ICH and a formal amendment to
this Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Grantee has submitted to Cal ICH an application for HHAP-4 funds to support
regional coordination and expand or develop local capacity to address its immediate
homelessness challenges. Cal ICH is entering into this Agreement on the basis of
Grantee's facts, information, assertions and representations contained in
that application. Any subsequent modifications to the original funding plans
submitted within the original application must be requested through the formal HHAP
Budget Modification Request Process and are subject to approval by Cal ICH.
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a.
B-14
Exhibit B
County of Fresno
23-HHAP-10021
Page 13 of 24
Grantee warrants that all information. facts, assertions and representations
contained in the application and approved modifications and additions thereto are
true, correct, and complete to the best of Grantee's knowledge. In the event that any
part of the application and any approved modification and addition thereto is untrue.
incorrect, incomplete, or misleading in such a manner that would substantially affect
Cal ICH approval, disbursement, or monitoring of the funding and the grants or
activities governed by this Agreement, then Cal ICH may declare a breach of this
Agreement and take such action or pursue such remedies as are legally available.
4) Reporting/Audits
a) Annual Reports
By January 1, 2024, and annually on that date thereafter until all funds have
been expended, the Grantee shall submit an annual report to Cal ICH in a
format provided by Cal ICH. Annual Reports will include a request for data on
expenditures and people served with HHAP-4 funding, details on specific
projects selected for the use of HHAP-4 funding, and data regarding the progress
towards outcome goals. If the Grantee fails to provide such documentation, Cal
ICH may recapture any portion of the amount authorized by this Agreement with
a 14-day written notification. No later than October 1, 2027, the Grantee shall
submit a final report, in a format provided by Cal ICH, as well as a detailed
explanation of all uses of the Program funds
b) Quarterly Expenditure Reports
In addition to the annual reports, Cal ICH requires the Grantee to submit
quarterly expenditure reports due no later than 30 days following the end of each
fiscal quarter. Grantee shall submit a report to Cal ICH on a form and method
provided by Cal ICH that includes the ongoing tracking of the specific uses and
expenditures of any program funds broken out by eligible uses listed, including
the current status of those funds, as well as any additional information Cal ICH
deems appropriate or necessary. If the Grantee fails to provide such
documentation, Cal ICH may recapture any portion of the amount authorized by
this Agreement with a 14-day written notification.
c) Reporting Requirements
i) Annual Report: The annual report shall contain detailed information in
accordance with Health and Safety Code section 50223, subdivision (a).
This information includes the following, as well as any additional information
deemed appropriate or necessary by Cal ICH:
(1) Data collection shall include, but not be limited to, information regarding
individuals and families served, including demographic information,
information regarding partnerships among entities or lack thereof, and
participant and regional outcomes.
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B-15
Exhibit B
County of Fresno
23-HHAP-10021
Page 14 of 24
(2) The performance monitoring and accountability framework shall include
clear metrics, which may include, but are not limited to, the following
(a) The number of individual exits to permanent housing, as defined by the
United States Department of Housing and Urban Development, from
unsheltered environments and interim housing resulting from this
funding.
(b) Racial equity, as defined by the council in consultation with
representatives of state and local agencies, service providers, the
Legislature, and other stakeholders.
(c) Any other metrics deemed appropriate by the council and developed in
coordination with representatives of state and local agencies,
advocates, service providers, and the Legislature.
(3) Data collection and reporting requirements shall support the efficient and
effective administration of the program and enable the monitoring of
jurisdiction performance and program outcomes.
Data shall include progress towards meeting the grantee's outcome goals.
If significant progress toward outcome goals has not been made, the
applicant shall:
(a) Submit a description of barriers and possible solutions to meet those
barriers
(b) Accept technical assistance from Cal ICH
(c) Include the progress towards outcome goals in all subsequent
quarterly reports, until significant progress is made as deemed by Cal
ICH
ii) Expenditure Report: The expenditure report shall contain data on
expenditures of HHAP-4 funding including but not limited to obligated funds,
expended funds, and other funds derived from HHAP-4 funding.
iii) Final Expenditure Plan: During the final fiscal year of reporting, grantees may
be required to include a plan to fully expend HHAP-4 grant funding. This plan
must be submitted with the quarterly expenditure report in a format to be
provided by Cal ICH.
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B-16
Exhibit B
County of Fresno
23-HHAP-10021
Page 15 of 24
iv) Grantees or their subcontractors must report client data into their local
Homeless Management Information Systems (HMIS) pursuant to the
requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021)
v) Cal ICH may require additional supplemental reporting with written notice to
the Grantee.
vi) Grantee may, at their discretion, fully expend their HHAP-4 allocation prior to
the end date of the grant term and will not be required to submit quarterly
fiscal reports after the quarter in which their allocation was fully expended.
d) Auditing
Cal ICH reserves the right to perform or cause to be performed a financial audit.
At Cal ICH request, the Grantee shall provide, at its own expense, a financial
audit prepared by a certified public accountant. HHAP-4 administrative funds
may be used to fund this expense. Should an audit be required, the Grantee shall
adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant.
ii) The Grantee shall notify Cal ICH of the auditor's name and address
immediately after the selection has been made. The contract for the audit
shall allow access by Cal ICH to the independent auditor's working papers.
iii) The Grantee is responsible for the completion of audits and all costs of
preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response
acceptable to Cal ICH for each audit finding within 90 days from the date of
the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
Cal ICH or its designee shall have the right to review, obtain, and copy all
records and supporting documentation pertaining to performance under this
Agreement. The Grantee agrees to provide Cal ICH, or its designee, with any
relevant information requested. The Grantee agrees to give Cal ICH or its
designee access to its premises, upon reasonable notice and during normal
business hours, for the purpose of interviewing employees who might reasonably
have information related to such records, and of inspecting and copying such
books, records, accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance. and
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B-17
Exhibit B
County of Fresno
23-HHAP-10021
Page 16 of 24
Prevention Program laws, the HHAP-4 program guidance document published
on the website. and this Agreement.
In accordance with Health and Safety Code section 50220.8, subdivision (m), if
upon inspection of records Cal ICH identifies noncompliance with grant
requirements. Cal ICH retains the right to impose a corrective action plan on the
Grantee.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph a for
a minimum period of five (5) years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection, or other action
has been commenced before the expiration of the required record retention
period, all records must be retained until completion of the action and resolution
of all issues which arise from it.
c) Public Records Act
The grantees' final HHAP-4 application, this contract, and other documents
related to the grant are considered public records, which are available for public
viewing pursuant to the California Public Records Act.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i) Grantee's failure to comply with the terms or conditions of this Agreement.
ii) Use of, or permitting the use of, HHAP-4 funds provided under this
Agreement for any ineligible activities.
iii) Any failure to comply with the deadlines set forth in this Agreement.
b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Cal ICH in law or
equity for breach of this Agreement, Cal ICH may:
i) Bar the Grantee from applying for future HHAP funds;
ii) Revoke any other existing HHAP-4 award(s) to the Grantee;
iii) Require the return of any unexpended HHAP-4 funds disbursed under this
Agreement;
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B-18
Exhibit B
County of Fresno
23-HHAP-10021
Page 17 of 24
iv) Require repayment of HHAP-4 funds disbursed and expended under this
Agreement;
v) Require the immediate return to Cal ICH of all funds derived from the use of
HHAP-4 funds
vi) Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or participation in the technical assistance in
accordance with HHAP-4 requirements.
c) All remedies available to Cal ICH are cumulative and not exclusive.
d) Cal ICH may give written notice to the Grantee to cure the breach or
violation within a period of not less than 15 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior
or subsequent breach. The failure of Cal ICH to enforce at any time the provisions of
this Agreement, or to require at any time, performance by the Grantee of these
provisions, shall in no way be construed to be a waiver of such provisions nor to
affect the validity of this Agreement or the right of Cal ICH to enforce
these provisions.
8) Nondiscrimination
During the performance of this Agreement. Grantee and its subrecipients shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex (gender), sexual orientation, gender
identity, gender expression, race, color, ancestry, religion, creed, national origin
(including language use restriction), pregnancy, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer/genetic characteristics), age
(over 40), genetic information, marital status, military and veteran status, and denial
of medical and family care leave or pregnancy disability leave. Grantees and Sub
grantees shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and its subrecipients shall comply with the provisions of California's laws
against discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations
promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the
provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give
written notice of their obligations under this clause to labor organizations with which
they have a collective bargaining or other agreement.
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B-19
Exhibit B
County of Fresno
23-HHAP-10021
Page 18 of 24
9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, Health and Safety Code section 50220.5, subdivision (i) states, "For
purposes of Section 1090 of the Government Code, a representative of a county
serving on a board, committee, or body with the primary purpose of administering
funds or making funding recommendations for applications pursuant to this chapter
shall have no financial interest in any contract.. program, or project voted on by the
board, committee, or body on the basis of the receipt of compensation for holding
public office or public employment as a representative of the county."
Failure to comply with these laws. including business and financial disclosure
provisions, will result in the application being rejected and any subsequent contract
being declared void. Other legal action may also be taken. Additional applicable
statutes include, but are not limited to, Government Code section 1090 and Public
Contract Code sections 10410 and 10411 .
a) Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by
any State agency, unless the employment, activity, or enterprise is required as a
condition of regular State employment. No State officer or employee shall
contract on his or her own behalf as an independent Grantee with any State
agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left
State employment, no former State officer or employee may enter into a contract
in which he or she engaged in any of the negotiations, transactions, planning,
arrangements, or any part of the decision-making process relevant to the
contract while employed in any capacity by any State agency. For the twelve-
month period from the date he or she left State employment, no former State
officer or employee may enter into a contract with any State agency if he or she
was employed by that State agency in a policy-making position in the same
general subject area as the proposed contract within the twelve-month period
prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but not
limited to any applicable conflict of interest provisions of the Political Reform
Act of 1974 (Gov. Code, § 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
Initial Her
B-20
Exhibit B
County of Fresno
23-HHAP-10021
Page 19 of 24
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county
10) Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code, section 8350 et seq.) and have or will provide a drug-free
workplace by taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, Grantees, or
subrecipients for violations, as required by Government Code section 8355,
subdivision (a)(1).
a) Establish a Drug-Free Awareness Program, as required by Government Code
section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following
i) The dangers of drug abuse in the workplace;
ii) Grantee's policy of maintaining a drug-free workplace;
iii) Any available counseling, rehabilitation, and employee assistance program;
and
iv) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
b) Provide, as required by Government Code section 8355, subdivision (a)(3), that
every employee and/or subrecipient that works under this Agreement..
i) Will receive a copy of Grantee's drug-free policy statement, and
ii) Will agree to abide by terms of Grantee's condition of employment or
subcontract.
11) Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in
accordance with Public Contract Code 7110. that-
Initial Herb
B-21
Exhibit B
County of Fresno
23-HHAP-10021
Page 20 of 24
a) The Grantee recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child
and family support enforcement, including, but not limited to, disclosure of
information and compliance with earnings assignment orders, as provided in
Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code-, and
b) The Grantee, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
12) Special Conditions — Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of Cal ICH prior to disbursement of funds. The Grantee shall ensure that
all Subgrantees are made aware of and agree to comply with all the conditions of
this Agreement and the applicable State requirements governing the use of HHAP-4
funds. Failure to comply with these conditions may result in termination of this
Agreement.
a) The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any. to.
i) Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii) Maintain at least the minimum State-required worker's compensation for
those employees who will perform the work or any part of it.
iii) Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the Grantee or
any Subgrantee in performing the Work or any part of it.
iv) Agree to include all the terms of this Agreement in each subcontract.
13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations
The Grantee agrees to comply with all state and federal laws, rules and regulations
that pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable and/or related to the HHAP-4 program. the Grantee. its subrecipients. and
all eligible activities.
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B-22
Exhibit B
County of Fresno
23-HHAP-10021
Page 21 of 24
Grantee shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including
those necessary to perform design, construction, or operation and maintenance of
the activities. Grantee shall be responsible for observing and complying with any
applicable federal, state, and local laws, rules or regulations affecting any such work,
specifically those including, but not limited to, environmental protection.
procurement, and safety laws. rules, regulations, and ordinances. Grantee shall
provide copies of permits and approvals to Cal ICH upon request.
14) Inspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state
and/or local requirements, and this Agreement.
b) Cal ICH reserves the right to inspect any work performed hereunder to ensure
that the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
c) Grantee agrees to require that all work that is determined based on such
inspections not to conform to the applicable requirements be corrected and to
withhold payments to the subrecipient until it is corrected.
15) Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a
court of competent jurisdiction, such invalidity, at the sole discretion of Cal
ICH, shall not affect any other provisions of this Agreement and the Initial of this
Agreement shall remain in full force and effect. Therefore, the provisions of this
Agreement are and shall be deemed severable.
b) The Grantee shall notify Cal ICH immediately of any claim or action undertaken
by or against it, which affects or may affect this Agreement or Cal ICH, and shall
take such action with respect to the claim or action as is consistent with the terms
of this Agreement and the interests of Cal ICH.
Initial Here
B-23
Exhibit B
County of Fresno
23-HHAP-10021
Page 22 of 24
Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4)
Standard Agreement
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the
deposit of HHAP-4 funds, along with any interest-bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-4 funds, must be used for
HHAP-4-eligible activities and reported on as required by Cal ICH.
2) Per Health and Safety Code section 50220.8 (g), any housing-related activities
funded with HHAP-4 funds, including but not limited to emergency shelter (per
Health and Safety Code section 50220.8(e)(8)(F)). rapid-rehousing, rental
assistance, transitional housing and permanent supportive housing, must be in
compliance or otherwise aligned with the core components of Housing First, as
described in Welfare and Institutions Code section 8255, subdivision (b). Individuals
and families assisted with these funds must not be required to receive treatment or
perform any other prerequisite activities as a condition for receiving shelter, housing.
or other services for which these funds are used. In addition, HHAP-4 funding shall
be used to adopt a Housing First approach within the entire local homelessness
response system, including outreach and emergency shelter, short-term
interventions like rapid re-housing, and longer-term interventions like supportive
housing.
3) Grantee shall utilize its local Homeless Management Information System (HMIS) to
track HHAP-4-funded projects, services, and clients served. Grantee will ensure that
HMIS data are collected in accordance with applicable laws and in such a way as to
identify individual projects, services, and clients that are supported by HHAP-4
funding (e.g., by creating appropriate HHAP-4-specific funding sources and project
codes in HMIS).
4) Grantee shall participate in and provide data elements, including, but not limited to,
health information, in a manner consistent with federal law, to the statewide
Homeless Management Information System (known as the Homeless Data
Integration System or "HDIS"), in accordance with their existing Data Use
Agreement entered into with the Council, if any, and as required by Health and
Safety Code section 50220.6 and Welfare and Institutions Code section 8256. Any
health information provided to, or maintained within, the statewide Homeless
Management Information System shall not be subject to public inspection or
disclosure under the California Public Records Act (Chapter 3.5 (commencing with
Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this
paragraph, "health information" means "protected health information," as defined in
Part 160.103 of Title 45 of the Code of Federal Regulations, and "medical
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B-24
Exhibit B
County of Fresno
23-HHAP-10021
Page 23 of 24
information," as defined in subdivision 0) of Section 56.05 of the Civil Code. The
Council may, as required by operational necessity, amend or modify required data
elements, disclosure formats, or disclosure frequency. Additionally, the Council, at
its discretion, may provide Grantee with aggregate reports and analytics of the data
Grantee submits to HDIS in support of the Purpose of this Agreement and the
existing Data Use Agreement.
5) Grantee agrees to accept technical assistance as directed by Cal ICH or by a
contracted technical assistance provider acting on behalf of Cal ICH and report to
Cal ICH on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
6) Grantee agrees to demonstrate a commitment to racial equity and, per Health and
Safety Code section 50222 (a)(2)(B), the grantee shall use data provided through
HDIS to analyze racial disproportionality in homeless populations and, in partnership
with Cal ICH, establish clear metrics and performance monitoring for achieving
equity in provision of services and outcomes for Black, Native, and Indigenous,
Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately
impacted by homelessness and COVID-19.
7) Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and shape
all levels of planning and implementation, including through opportunities to hire
people with lived experience.
Initial Here
B-25
Exhibit B
County of Fresno
23-HHAP-10021
Page 24 of 24
Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4)
Standard Agreement
EXHIBIT E
STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General
Terms and Conditions (GTC 04/2017) can be viewed at the following link:
https://www dgs ca gov/-/media/Divisions/OLS/Resources/GTC-April-2017-
FINALapril2017 pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2
In the interpretation of this Agreement, any inconsistencies between the State of
California General Terms and Conditions (GTC - 04/2017) and the terms of this
Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and
its exhibits/attachments.
Initial Her .
B-26
SCOID: 2240-24HHAP10044 Exhibit B
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES Agreement No. 25-090
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if Applicable)
STD 213(Rev.04/2020) 24-HHAP-10044
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
CONTRACTOR NAME
County of Fresno
2.The term of this Agreement is:
START DATE
Upon HCD approval
THROUGH END DATE
06/30/2029
3.The maximum amount of this Agreement is:
$11,720,018.17(Eleven Million Seven Hundred Twenty Thousand Eighteen Dollars and Seventeen Cents)
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Authority,Purpose and Scope of Work 13
Exhibit B Budget Detail and Disbursement Provisions 4
Exhibit C* State of California General Terms and Conditions GTC
04/2017
Exhibit D HHAP General Terms and Conditions 11
+
Exhibit E Special Terms and Conditions 3
TOTAL NUMBER OF PAGES ATTACHED 31
Items shown with an asterisk M,are hereby incorporated by reference and made part of this agreement as if attachedhereto.
These documents can be viewed at hM2s://www.dgs.ca.gov/OLS/Resou=
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BYTHE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno
CONTRACTOR BUSINESS ADDRESS CITY STATE JZIP
205 W Pontiac Way,Clovis,CA 93612 Clovis CA 93612
PRINTED NAME OF PERSON SIGNING TITLE
Ernest Buddy Mendes Chairman, County of Fresno Board of Supervisors
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By � Deputy
B-27 Page 1 of 2
SCO ID: 2240-24HHAP10044 Exhibit B
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 24-HHAP-10044
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
651 Bannon Street,Suite 400 Sacramento CA 9581 1
PRINTED NAME OF PERSON SIGNING TITLE
Edona Evans Contract Services Section Manager
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
4/25/2025
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
Exempt per;SCM Vol. 1 4.04.A.3 QGS memo,dated
06/12/1981)
B-28
Page 2of2
Exhibit B
County of Fresno
24-HHAP-10044
Page 1 of 31
EXHIBIT A
AUTHORITY, PURPOSE, AND SCOPE OF WORK
1. Authority
This Standard Agreement ("Agreement") is an agreement regarding Homeless
Housing, Assistance, and Prevention Program Round 5 (HHAP-5 or Program)
funds.
A. The State of California established HHAP-5 pursuant to the provisions in
Chapter 6.5 (commencing with Health and Safety Code (HSC) section
50230) of Part 1 of Division 31 of the HSC. (Amended by Stats. 2023, Ch.
40, Sec. 17 (AB 129) effective July 10, 2023).
B. The Program is administered by the California Department of Housing and
Community Development (HCD) in the Business, Consumer Services and
Housing Agency (Agency). HHAP-5 provides flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties
to build on the regional coordination created through previous HCD grant
funding and support local jurisdictions in their unified regional responses
to reduce and end homelessness.
C. This Standard Agreement/Contract for Funds along with all its exhibits
(Agreement) is entered into by HCD and a Continuum of
Care, a city, or a county (Grantee) under the authority of, and in
furtherance of the purpose of, the Program. In signing this Agreement and
thereby accepting this award of funds, the Grantee agrees to comply with
the terms and conditions of this Agreement, the Notice of Funding
Availability (NOFA) dated September 29, 2023, under which the Grantee
applied, HCD guidance and directives and the requirements appearing in
the statutory authority for the Program cited above.
2. Purpose
HHAP-5 is established for the purpose of organizing and deploying the full array
of homelessness programs and resources comprehensively and effectively, and
to sustain existing federal, state, and local investments towards long-term
sustainability of permanent housing and supportive services. The general
purpose of the Program is to (1) reduce homelessness by expanding or
developing local capacity to address immediate homelessness challenges
informed by a best-practices framework focused on moving homeless individuals
and families into permanent housing and supporting the efforts of those
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-29
Exhibit B
County of Fresno
24-HHAP-10044
Page 2 of 31
EXHIBIT A
individuals and families to maintain their permanent housing; and (2) continue to
build on regional coordination developed through previous rounds of HHAP
funding (See HSC section 50230 et seq.).
HHAP funding shall:
A. Be available to applicants for the purpose of reimbursement for planning
and preparing the Regionally Coordinated Homelessness Action Plans
required for the HHAP-5 application.
B. Continue to build regional collaboration between Continuums of Care,
counties, and cities in a given region, regardless of population, and
ultimately be used to develop a unified regional response to
homelessness by fostering robust regional collaboration and strategic
partnerships aimed at fortifying the homeless services and housing
delivery system. This should be achieved through the formulation of data-
driven and cross-system plans designed to allocate resources in
alignment with the state's priorities for homeless housing solutions. This
means implementing strategies that create and sustain regional
partnerships and prioritize permanent housing solutions.
C. Ensure the long-term sustainability of housing and supportive services, by
strategically pairing these funds with other local, state, and federal
resources to effectively reduce and ultimately end homelessness.
Grantees are encouraged to follow the guidance provided in "Putting the
Funding Pieces Together: Guide to Strategic Uses of New and Recent
State and Federal Funds to Prevent and End Homelessness".
D. Demonstrate sufficient resources dedicated to long-term permanent
housing solutions, including capital and operating costs.
E. Demonstrate a commitment to address racial disproportionality in
homeless populations and achieve equitable provision of services and
outcomes for Black, Native and Indigenous, Latinx, Asian, Pacific
Islanders and other People of Color who are disproportionately impacted
by homelessness.
F. Establish a mechanism for people with lived experience of homelessness
to have meaningful and purposeful opportunities to inform and shape all
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-30
Exhibit B
County of Fresno
24-HHAP-10044
Page 3 of 31
EXHIBIT A
levels of planning and implementation, including through opportunities to
hire people with lived experience.
G. Fund projects that provide housing and services that are Housing First
compliant, per HSC section 50234(f), and delivered in a low barrier,
trauma informed, and culturally responsive manner. Individuals and
families assisted with these funds must not be required to receive
treatment or perform any other prerequisite activities as a condition for
receiving interim or permanent housing, or other services for which these
funds are used.
H. Include the State as an integral partner through the provision of technical
assistance, sharing of best practices, and implementing an accountability
framework to guide the structure of current and future state investments.
3. Definitions
The following HHAP-5 program terms are defined in accordance
with HSC section 50230, subdivisions (A) — (X):
A. "Agency" means the Business, Consumer Services, and Housing Agency.
B. "Applicant" means a Continuum of Care, city, county, or a region for
purposes of the Regionally Coordinated Homelessness Action Plan
requirements pursuant to this chapter.
C. "City" means a city or city and county that is legally incorporated to provide
local government services to its population. A city can be organized either
under the general laws of this state or under a charter adopted by the local
voters.
D. "Continuum of Care" means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title
24 of the Code of Federal Regulations.
E. "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal
Regulations, as that section read on January 10, 2019, designed to
coordinate homelessness program participant intake, assessment, and
provision of referrals. In order to satisfy this subdivision, a centralized or
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-31
Exhibit B
County of Fresno
24-HHAP-10044
Page 4 of 31
EXHIBIT A
coordinated assessment system shall cover the geographic area, be
easily accessed by individuals and families seeking housing or services,
be well advertised, and include a comprehensive and standardized
assessment tool.
F. "Regionally Coordinated Homelessness Action Plan" means the regionally
coordinated homelessness action plan described in Section 50233.
G. "Council" means the associated staff within the Interagency Council on
Homelessness, formerly known as the Homeless Coordinating and
Financing Council created pursuant to Section 8257 of the Welfare and
Institutions Code.
H. "Department" means the Department of Housing and Community
Development.
I. "Emergency shelter" has the same meaning as defined in subdivision (e)
of Section 50801.
J. "Grantee" means an eligible applicant that has received its initial Round 5
base allocation or total Round 5 base allocation, as applicable.
K. "Homeless" has the same meaning as defined in Section 578.3 of Title 24
of the Code of Federal Regulations, as that section read on January 10,
2019.
L. "Homeless Management Information System" means the information
system designated by a Continuum of Care to comply with federal
reporting requirements as defined in Section 578.3 of Title 24 of the Code
of Federal Regulations. The term "Homeless Management Information
System" also includes the use of a comparable database by a victim
services provider or legal services provider that is permitted by the federal
government under Part 576 of Title 24 of the Code of Federal Regulations.
M. "Homeless point-in-time count" means the most recently available point-in-
time count data as reflected in the Annual Homeless Assessment Report
released by the United States Department of Housing and Urban
Development.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-32
Exhibit B
County of Fresno
24-HHAP-10044
Page 5 of 31
EXHIBIT A
N. "Homeless youth" means an unaccompanied youth between 12 and 24
years of age who is experiencing homelessness, as defined in Section
725(2) of the federal McKinney-Vento Homeless Assistance Act (42
U.S.C. Sec. 11434a(2)). "Homeless youth" includes unaccompanied youth
who are pregnant or parenting.
O. "Housing First" has the same meaning as in Section 8255 of the Welfare
and Institutions Code, including all of the core components listed therein.
P. "Jurisdiction" means a city, county, Continuum of Care, or tribe, as defined
in this section.
Q. "Memorandum of Understanding" has the same meaning as defined in
subdivision (f) of Section 50233.
R. "Navigation center" means a Housing First, low-barrier, service-enriched
shelter focused on moving homeless individuals and families into
permanent housing that provides temporary living facilities while case
managers connect individuals experiencing homelessness to income,
public benefits, health services, shelter, and housing.
S. "Program" means Round 5 of the Homeless Housing, Assistance, and
Prevention program, or Round 5, established pursuant to this chapter.
T. 1) "Base program allocation" means the portion of program funds
available to expand or develop local capacity to address immediate
homelessness challenges pursuant to the allowable uses specified
in Section 50236.
2) "Homekey supplemental allocation" means the portion of program
funds available to eligible jurisdictions as supplementary Homekey
resources, as defined in Section 50237.
U. "Recipient" means a jurisdiction that receives funds from HCD for the
purposes of the program.
V. 1) Except as set forth in paragraph 2) below, "region" means the
geographic area served by a county, including all cities and
Continuum of Care within it. A region that has a Continuum of Care
that serves multiple counties may submit a plan that covers multiple
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-33
Exhibit B
County of Fresno
24-HHAP-10044
Page 6 of 31
EXHIBIT A
counties and the cities within them, or the Continuum of Care may
participate in the Regionally Coordinated Homelessness Action
Plan of each individual county that is part of the Continuum of Care
along with the cities within the county.
2) All Continuums of Care within the County of Los Angeles shall be
considered part of a single region, along with the county and big
cities within the county.
W. "Small jurisdiction" means a city that is under 300,000 in population as of
January 1, 2022, according to data published on the internet website of
the Department of Finance.
X. "Tribe" or "tribal applicant" means a federally recognized tribal government
pursuant to Section 4103 of Title 25 of the United States Code that is
located in California.
Additional definitions for the purposes of the HHAP-5 program:
Allocations:
"Initial HHAP-5 Base Allocation": fifty percent (50%) of the eligible city, county, or
Continuum of Care's HHAP-5 allocation.
"HHAP-5 Planning Allocation": one hundred percent (100%) of the eligible city,
county, or Continuum of Care's HHAP Round 5 planning allocation.
"Initial Supplemental Funding Allocation": one hundred percent (100%) of the
eligible city, county, or Continuum of Care's share of the one hundred ($100)
million Supplemental Allocation.
"Remainder Disbursement": the remaining fifty percent (50%) of the eligible city,
county, or Continuum of Care's HHAP- 5 base allocation.
"Obligate": means that the Grantee has placed orders, awarded contracts,
received services, or entered into similar transactions that require payment using
HHAP-5 funding. Grantees, and the subrecipients who receive awards from
those Grantees, must obligate the funds by the statutory deadlines set forth in
this Exhibit A.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-34
Exhibit B
County of Fresno
24-H HAP-10044
Page 7 of 31
EXHIBIT A
"Expended": means all HHAP-5 funds obligated under contract or subcontract
have been fully paid and receipted, and no invoices remain outstanding.
4. Scope of Work
A. The Scope of Work ("Work") for this Agreement shall include uses that
are consistent with HSC section 50234, subdivision (a) (1), and section
50236, and any other applicable laws.
B. HHAP-5 Planning Allocation funds are for the purpose of planning for and
preparing the Regionally Coordinated Homelessness Action Plan required
as part of the HHAP-5 regional application. Any Planning Allocation funds
that are not spent on the preparation of the HHAP-5 application must be
expended consistent with the purpose and requirements of the HHAP-5
program, as described below.
C. Provided that before proposing to use HHAP-5 resources to fund new
interim housing solutions, the applicant first demonstrates that the region
has dedicated sufficient resources from other sources to long-term
permanent housing solutions, including capital and operating costs,
allowable uses of HHAP-5 base program allocation funds include all of the
following:
1) Permanent housing solutions, including all of the following:
a) Rental subsidies, including to support placement of
individuals in Community Assistance, Recovery and
Empowerment (CARE) Court.
b) Landlord incentives, such as security deposits, holding fees,
funding for needed repairs, and recruitment and relationship
management costs.
c) Move-in expenses.
d) Operating subsidies in new and existing affordable or
supportive housing units serving people experiencing
homelessness, including programs such as Homekey, new
or existing residential care facilities, funded by the
Behavioral Health Continuum Infrastructure Program or the
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-35
Exhibit B
County of Fresno
24-HHAP-10044
Page 8 of 31
EXHIBIT A
Community Care Expansion Program. Operating subsidies
may include operating reserves.
e) Homelessness prevention through rental assistance, rapid
rehousing, and other programs, so long as they prioritize
households at imminent risk of homelessness or households
with incomes at or below thirty percent (30%) of the area
median income, who pay more than fifty percent (50%) of
their income in housing costs, and who meet criteria for
being at highest risk of homelessness through data-informed
criteria.
f) Problem-solving and diversion support programs that
prevent people at risk of or recently experiencing
homelessness from entering unsheltered or sheltered
homelessness.
g) Services for people in permanent housing, so long as the
services are trauma-informed and practice harm reduction,
to include intensive case management services, assertive
community treatment services, critical time intervention
services, other tenancy support services, evidence-based
employment services, coordinating mental health, substance
use, and primary care treatment, or other evidence-based
supportive services to increase housing retention.
h) Capital for permanent housing that serves people
experiencing homelessness, including conversion of
underutilized buildings or existing interim or transitional
housing into permanent housing.
2) Interim housing solutions, including all of the following:
a) Navigation centers that are low barrier, as defined in
Sections 65660 and 65662 of the Government Code, to
include any of the following:
b) Operating expenses in existing congregate shelter sites.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-36
Exhibit B
County of Fresno
24-HHAP-10044
Page 9 of 31
EXHIBIT A
c) Operating expenses in new or existing non-congregate
shelter sites and transitional housing for youth.
d) Motel or hotel vouchers.
e) Services provided to people in interim housing, to include
trauma-informed and evidence-based intensive case
management services, housing navigation, connecting
people to substance use or mental health treatment, public
benefits advocacy, and other supportive services to promote
stability and referral into permanent housing.
f) Capital funding to build new non-congregate shelter sites,
including for construction, rehabilitation, and capital
improvements to convert existing congregate sites into non-
congregate sites.
g) Capital funding for clinically enhanced congregate or non-
congregate shelter sites.
h) Youth-focused services in transitional housing.
3) Service provisions and systems support including all of the
following:
a) Services for people experiencing unsheltered homelessness,
including street outreach, including, but not limited to,
persons experiencing homelessness from encampment sites
and those transitioning out of encampment sites funded by
the program known as the Encampment Resolution Funding
Grant consistent with HSC Section 50251 to access
permanent housing and services. This includes evidence-
based engagement services, intensive case management
services, assertive community treatment, housing
navigation, harm reduction services, coordination with street-
based health care services, and hygiene services for people
living in encampments and unsheltered individuals.
b) Services coordination, which may include access to
workforce, education, and training programs, or other
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-37
Exhibit B
County of Fresno
24-HHAP-10044
Page 10 of 31
EXHIBIT A
services needed to promote housing stability in supportive
housing.
c) Systems support for activities necessary to create regional
partnerships and maintain a homeless services and housing
delivery system, particularly for vulnerable populations,
including families and homeless youth.
d) Improvements to existing emergency shelters to lower
barriers and increase privacy.
e) Any new interim sheltering funded by Round 5 funds must
be low-barrier, comply with Housing First practices as
provided in Chapter 6.5 (commencing with Section 8255) of
Division 8 of the Welfare and Institutions Code, and prioritize
interventions other than congregate shelters.
4) In addition to the eligible uses described above, the Grantee's
expenditure of its entire HHAP-5 Base Allocation must also comply
with the following:
a) At least ten percent (10%) of the funds shall be spent on
services for homeless youth populations.
b) Not more than seven percent (7%) of funds may be used for
administrative costs incurred by the city, county, or
Continuum of Care to administer its program allocation. For
purposes of this Agreement, "administrative costs" does not
include staff or other costs directly related to implementing
activities funded by the program allocation.
Grantee shall perform the work only in the areas as identified, and in accordance
with any guidance from HCD.
5) Contract Coordinator
HCD's Contract Coordinator for this Agreement is HCD's Grants Program Design
Section Chief or their designee. Unless otherwise instructed, any notice, report,
or other communication requiring an original Grantee signature for this
Agreement shall be sent to the HCD Contract Coordinator electronically.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-38
Exhibit B
County of Fresno
24-H HAP-10044
Page 11 of 31
EXHIBIT A
The Representatives during the term of this Agreement will be:
PROGRAM GRANTEE
California Department of Housing
ENTITY: & Community Development County of Fresno
SECTION/UNIT: Policy and Program Support
ADDRESS: 651 Bannon St SW, Suite 400 205 W Pontiac Way,
Sacramento, CA, 95811 Clovis, CA 93612
CONTRACT
COORDINATOR Jeannie McKendry Cynthia Witrago Cardenas
PHONE
NUMBER: (916) 490-9589 (559) 600-2778
EMAIL HPDHomelessnessGrants(a�hcd.ca.gov witrac(aD-fresnocountyca.gov
ADDRESS: Jeannie.McKendry(aD-hcd.ca.gov
All requests to update the Grantee information listed within this Agreement shall
be emailed to the HPD Homelessness Grants general email box at
HPDHomelessnessGrants(a).hcd.ca.gov. HCD reserves the right to change their
representative and/or contact information at any time with notice to the Grantee.
6) Effective Date, Term of Agreement, and Deadlines
A. This Agreement is effective upon approval by HCD (indicated by the
signature provided by HCD in the lower left section of page one, Standard
Agreement, STD. 213), and when signed by all parties. Funds will be
disbursed in accordance with Section 4 of Exhibit B.
B. This Agreement shall terminate on June 30, 2029.
C. On or before January 1, 2026, a Grantee shall submit to the Department
an updated Regionally Coordinated Homelessness Action Plan, which
shall include updates on the metrics and key actions to improve these
metrics, which shall be reviewed and approved by HCD pursuant to HSC
50235 subdivision (h). A Grantee shall contractually obligate no less than
seventy-five percent (75%) and shall expend no less than fifty percent
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-39
Exhibit B
County of Fresno
24-HHAP-10044
Page 12 of 31
EXHIBIT A
(50%) of their initial fifty percent (50%) HHAP-5 base allocation
disbursement by June 30, 2026. This excludes both the HHAP-5 planning
and Initial Supplemental Allocations. Upon demonstration by a recipient
Grantee that it has complied with both of these requirements, the
Department shall disburse to that recipient the remaining fifty percent
(50%) of its HHAP-5 base allocation pursuant to HSC Section 50235.
1) Grantee will demonstrate compliance with these obligation and
expenditure requirements through monthly fiscal reports and by
completing a certification documentation in the form and manner
provided by HCD.
D. If a Grantee has obligated less than seventy-five percent (75%) or
expended less than fifty percent (50%) of their initial fifty percent (50%)
HHAP-5 base allocation by June 30, 2026, the Grantee shall not
contractually obligate or expend any remaining portion of its initial HHAP-5
base allocation, and HCD shall not allocate to the recipient the remaining
fifty percent (50%) of its HHAP-5 base allocation, unless both of the
following occur:
1) On or before June 30, 2026, the Grantee submits an alternative
disbursement plan to HCD that includes an explanation for the
delay.
2) HCD approves the alternative disbursement plan.
If a Grantee does not satisfy these requirements, HCD shall have the
discretion to allocate the unused funding in a manner prescribed by HCD.
If the funds identified in the approved alternative disbursement plan are
not fully expended by December 31, 2027, the funds shall be returned to
HCD to be allocated as supplemental awards in accordance with Health
and Safety Code Section 50237.
E. All HHAP-5 funds, including base allocations, planning allocations, and
supplemental funding, shall be expended by June 30, 2028.
F. Any funds, including planning allocations and supplemental funding, not
expended by June 30, 2028, shall revert to, and be paid and deposited in,
the General Fund pursuant to Health and Safety Code section 50235
subdivision (m).
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-40
Exhibit B
County of Fresno
24-H HAP-10044
Page 13 of 31
EXHIBIT A
G. HCD may request additional information from applicants, as needed, to
meet other applicable reporting or audit requirements.
7) Capacity and Authority to Contract
A. By signing this Agreement, the Grantee is certifying that it has the capacity
and authority to fulfill the obligations enumerated in this agreement. The
Grantee further represents that it is authorized to execute this Agreement.
B. Each person executing this Agreement on behalf of an entity, other than
an individual executing this Agreement on their own behalf, represents
that they are authorized to execute this Agreement on behalf of said entity.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-41
Exhibit B
County of Fresno
24-H HAP-10044
Page 14 of 31
EXHIBIT B
BUDGET DETAIL AND DISBURSEMENT PROVISIONS
1. Payee
Name: County of Fresno Amount: $ 11,720,018.17
2. Budget Detail & Changes
A. The Grantee agrees that HHAP-5 funds shall be expended on uses that
support regional coordination and expand or develop local capacity to
address immediate homelessness challenges. Such activities must
be informed by a best-practices framework focused on moving people
experiencing homelessness into permanent housing and supporting the
efforts of those individuals and families to maintain their permanent
housing.
B. The Grantee shall expend the HHAP-5 funds on eligible activities
as detailed in HSC 50234, subdivision (a)(1)(A) and 50236 and as
described in the grantees latest approved HHAP-5 funding plan.
C. Any changes to the Grantee's budget must be approved in writing by HCD
prior to incurring expenses.
3. General Conditions Prior to Disbursement
A. All Grantees must submit the following forms prior to this HHAP-5
allocation being released:
1) Request for Funds Form ("RFF").
2) STD 213 Standard Agreement form and Exhibits A through E.
3) STD 204 Payee Data Record or Government Agency Taxpayer ID
Form.
4. Disbursement of Funds
A. Initial Disbursement
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-42
Exhibit B
County of Fresno
24-HHAP-10044
Page 15 of 31
EXHIBIT B
1) The Initial Disbursement of the HHAP-5 allocation includes the
initial HHAP-5 base allocation, HHAP-5 planning allocation, and
initial supplemental allocation. These funds will be disbursed to the
Grantee upon receipt, review and approval of the completed
Standard Agreement and RFF by HCD.
2) The Initial disbursement of HHAP-5 funds will be disbursed in one
allocation, and issued to the Grantee, identified on the Payee Data
Record Form or Government Agency Taxpayer ID Form.
B. Remainder Disbursement
1) HCD will disburse the remaining fifty percent (50%) of HHAP-5
base allocation upon demonstration by a Grantee that it has
complied with the requirement to contractually obligate and expend
a minimum amount of its initial Round 5 base allocation, as
described below, and receives approval for the submitted Updated
Regionally Coordinated Homelessness Action Plan that includes
updates on measures and illustrates the advancement of key
actions outlined in the original Regionally Coordinated Action Plan
to improve those measures, as outlined in Section 50235(h).
a) A Grantee shall contractually obligate no less than seventy-
five percent (75%) and shall expend no less than fifty
percent (50%) of their initial fifty percent (50%) HHAP-5 base
allocation by June 30, 2026. This excludes both the HHAP-5
planning allocation and the supplemental allocation. Upon
demonstration by a grantee that it has complied with this
requirement and receives approval for the submitted Updated
Regionally Coordinated Homelessness Action Plan, HCD
shall disburse to that recipient the remaining fifty percent
(50%) of its HHAP-5 program allocation pursuant to Section
50234.
b) If a Grantee has obligated less than seventy-five percent
(75%) or expended less than fifty percent (50%) of their
initial fifty percent (50%) HHAP-5 program allocation by June
30, 2026, the Grantee shall not contractually obligate or
expend any remaining portion of its initial HHAP-5 program
allocation, and HCD shall not allocate to the recipient the
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-43
Exhibit B
County of Fresno
24-HHAP-10044
Page 16 of 31
EXHIBIT B
remaining fifty percent (50%) of its HHAP-5 program
allocation, unless both of the following occur:
i. On or before June 30, 2026, the Grantee submits an
alternative disbursement plan to HCD that includes an
explanation for the delay.
ii. HCD approves the alternative disbursement plan. If
HCD cannot approve an alternative disbursement
plan, HCD will provide the Grantee with guidance on
the revisions needed in order to approve the
alternative disbursement plan.
c) HCD may withhold the remaining fifty percent (50%) of
HHAP-5 program allocation funds from a jurisdiction that
repeatedly failed to take action as specified in its Regionally
Coordinated Homelessness Action Plan, or that took actions
adverse to achieving the plan objectives provided pursuant
to Section 50233, until such time the jurisdiction
demonstrates to HCD they are in substantial compliance
with the requirements of HSC 50235 subdivision (h).
5. Expenditure of Funds
All HHAP-5 funds must be spent consistent with the intent of the Program and
the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236
and in alignment with the Grantee's latest, approved funding plan.
6. Ineligible Costs
A. HHAP-5 funds shall not be used for costs associated with activities in
violation of any law or for any activities not consistent with the intent of the
Program and the eligible uses identified in HSC section 50234, subdivision
(a)(1)(A) and 50236.
B. HCD reserves the right to request additional clarifying information to
determine the reasonableness and eligibility of all uses of the funds made
available by this Agreement. If the Grantee or its funded subrecipients use
HHAP-5 funds to pay for ineligible activities, the Grantee shall be required
to reimburse these funds to HCD.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-44
Exhibit B
County of Fresno
24-HHAP-10044
Page 17 of 31
EXHIBIT B
C. An expenditure which is not authorized by this Agreement, or by written
approval of the Contract Coordinator or his/her designee, or which cannot
be adequately documented, shall be disallowed and must be immediately
repaid to HCD by the Grantee. A Grantee shall be prohibited from
applying for future HHAP funds until they have repaid these funds to HCD.
HCD, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-5 fund expenditures.
D. Program funds shall not be used to supplant existing local funds for
homeless housing, assistance, or prevention. HHAP funds cannot replace
local funds that are committed to an existing or developing homeless
assistance program. However, if funds previously supporting a service or
project end or are reduced for reasons beyond the control of the Grantee
and services or housing capacity will be lost as a result of these funds
ending, HHAP funds may be used to maintain the service or program.
Examples include, but are not limited to, a time-limited city and/or county
tax or one-time block grant.
E. Program funds shall not be used to supplant existing Encampment
Resolution Funding Grant funds provided under HSC section 50251.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-45
Exhibit B
County of Fresno
24-HHAP-10044
Page 18 of 31
EXHIBIT D
HHAP GENERAL TERMS AND CONDITIONS
1. Termination and Sufficiency of Funds
A. Termination of Agreement
HCD may terminate this Agreement at any time for cause by giving a
minimum of 14 days' notice of termination, in writing, to the Grantee.
Cause shall consist of violations of any conditions of this Agreement, any
breach of contract as described in paragraph 6 of this Exhibit D; violation
of any federal or state laws; or withdrawal of HCD's expenditure
authority. Upon termination of this Agreement, unless otherwise approved
in writing by HCD, any unexpended funds received by the Grantee shall
be returned to HCD within thirty (30) days of HCD's notice of termination.
B. Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to HCD by legislative appropriation. In addition, this Agreement
is subject to any additional restrictions, limitations or conditions, or
statutes, regulations, or any other laws, whether federal or those of the
State of California, or of any agency, department, or any political
subdivision of the federal or State of California governments, which may
affect the provisions, terms, or funding of this Agreement in any manner.
2. Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit D Section 12 (Special Conditions —
Grantees/Sub Grantee) or with the prior written approval of HCD and a formal
amendment to this Agreement to affect such subcontract or novation.
3. Grantee's Application for Funds
Grantee has submitted to HCD an application for HHAP-5 funds to support
regional coordination and expand or develop local capacity to
address its immediate homelessness challenges. HCD is entering into this
Agreement on the basis of Grantee's facts, information, assertions and
representations contained in that application. Any subsequent modifications to
the original funding plans submitted within the original application must be
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-46
Exhibit B
County of Fresno
24-HHAP-10044
Page 19 of 31
EXHIBIT D
requested through the formal HHAP Budget Modification Request Process and
are subject to approval by HCD.
Grantee warrants that all information, facts, assertions, and representations
contained in the application and approved modifications and additions thereto are
true, correct, and complete to the best of Grantee's knowledge. In the event that
any part of the application and any approved modification and addition thereto is
untrue, incorrect, incomplete, or misleading in such a manner that would
substantially affect HCD approval, disbursement, or monitoring of the funding
and the grants or activities governed by this Agreement, then HCD may declare a
breach of this Agreement and take such action or pursue such remedies as
are legally available.
4. Reporting/Audits
A. Reporting Requirements
1) Annual Report: Grantees will be responsible for submitting an
annual report no later than April 1 each year following the receipt of
funds until all funds are fully expended. The annual report will
contain detailed information on program activities in accordance
with HSC sections 50221, 50222, and 50223, and be submitted in
the form and method provided by HCD. The annual report must
provide information on activities through the prior calendar,
including, but not limited to, an ongoing tracking of the specific uses
and expenditures of any program funds broken out by eligible uses,
as well as any additional information HCD deems appropriate or
necessary.
2) Monthly Fiscal Report: Grantees will be responsible for submitting a
monthly fiscal report in accordance with HSC section 50223, in the
form and method provided by HCD. The monthly fiscal report must
provide information, including but not limited to, the obligation and
expenditure status of the program funds by eligible uses category.
3) Final Report: Grantees will be responsible for submitting a final
report in accordance with HSC section 50223 no later than April 1,
2029, and must be submitted in the form and method provided by
HCD. The final report must provide information, including but not
limited to, detailed uses of all program funds.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-47
Exhibit B
County of Fresno
24-HHAP-10044
Page 20 of 31
EXHIBIT D
4) HMIS/HDIS Reporting: Grantees and their subcontractors must
report client data into their local Homeless Management
Information Systems (HMIS) pursuant to the requirements of
Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that
data must be shared quarterly with the statewide Homeless Data
Integration System (HDIS). As part of reporting responsibilities in
accordance with HSC sections 50221, 50222, and 50223, Grantees
must ensure proper recording of activities associated with these
program funds. This is intended to efficiently capture many of the
non-fiscal reporting responsibilities required under HSC sections
50221, 50222, and 50223. HCD will make efforts to utilize
statewide Homeless Data Integration System to fulfill grantee
reporting requirements under HSC sections 50221, 50222, and
50223, however improper reporting into that system may require
HCD to seek additional information directly from Grantees.
Grantees may also be required to accept training and technical
assistance in this area if their HMIS/HDIS is not properly tracked
and shared.
5) HCD may require additional supplemental reporting with written
notice to the Grantee.
6) Grantee may, at their discretion, fully expend their HHAP-5
allocation prior to the end date of the grant term and will not be
required to submit monthly fiscal reports after the month in which
their allocation was fully expended.
B. Auditing
HCD reserves the right to perform or cause to be performed a financial
audit. At HCD's request, the Grantee shall provide, at its own expense, a
financial audit prepared by a certified public accountant. HHAP-5
administrative funds may be used to fund this expense. Should an audit
be required, the Grantee shall adhere to the following conditions:
1) The audit shall be performed by an independent certified public
accountant.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-48
Exhibit B
County of Fresno
24-HHAP-10044
Page 21 of 31
EXHIBIT D
2) The Grantee shall notify HCD of the auditor's name and address
immediately after the selection has been made. The contract for the
audit shall allow access by HCD to the independent auditor's
working papers.
3) The Grantee is responsible for the completion of audits and all
costs of preparing audits.
4) If there are audit findings, the Grantee must submit a detailed
response acceptable to HCD for each audit finding within ninety
(90) days from the date of the audit finding report.
5. Inspection and Retention of Records
A. Record Inspection
HCD or its designee shall have the right to review, obtain, and copy all
records and supporting documentation pertaining to
performance under this Agreement. The Grantee agrees to provide
HCD, or its designee, with any relevant information requested. The
Grantee agrees to give HCD or its designee access to its premises, upon
reasonable notice and during normal business hours, for the purpose of
interviewing employees who might reasonably have information related to
such records, and of inspecting and copying such books, records,
accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance,
and Prevention Program laws, the HHAP-5 program guidance document
published on the website, and this Agreement.
In accordance with HSC section 50220.8, subdivision (m), if upon
inspection of records HCD identifies noncompliance with grant
requirements, HCD retains the right to impose a corrective action plan on
the Grantee.
B. Record Retention
The Grantee further agrees to retain all records described in subparagraph
(A) for a minimum period of five (5)years after the termination of this
Agreement.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-49
Exhibit B
County of Fresno
24-H HAP-10044
Page 22 of 31
EXHIBIT D
If any litigation, claim, negotiation, audit, monitoring, inspection, or other
action has been commenced before the expiration of the required record
retention period, all records must be retained until completion of the action
and resolution of all issues which arise from it.
C. Public Records Act
The Grantees' final HHAP-5 application, this contract, and other
documents related to the grant are considered public records, which are
available for public viewing pursuant to the California Public Records Act
Division 10 (commencing with Section 7920.000) of Title 1 of the
Government Code.
6. Breach and Remedies
A. Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following
events:
1) Grantee's failure to comply with the terms or conditions of this
Agreement.
2) Use of, or permitting the use of, HHAP-5 funds provided under this
Agreement for any ineligible activities.
3) Any failure to comply with the deadlines set forth in this
Agreement.
B. Remedies for Breach of Agreement
In addition to any other remedies that may be available to HCD in law or
equity for breach of this Agreement, HCD may:
1) Bar the Grantee from applying for future HHAP funds.
2) Revoke any other existing HHAP award(s) to the Grantee.
3) Require the return of any unexpended HHAP-5 funds disbursed
under this Agreement.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-50
Exhibit B
County of Fresno
24-HHAP-10044
Page 23 of 31
EXHIBIT D
4) Require repayment of HHAP-5 funds disbursed and expended
under this Agreement.
5) Require the immediate return to HCD of all funds derived from the
use of HHAP-5 funds.
6) Seek, in a court of competent jurisdiction, an order for specific
performance of the defaulted obligation or participation in the
technical assistance in accordance with HHAP-5 requirements.
C. All remedies available to HCD are cumulative and not exclusive.
D. HCD may give written notice to the Grantee to cure the breach or
violation within a period of not less than fifteen (15) days.
7. Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any
prior or subsequent breach. The failure of HCD to enforce at any time the
provisions of this Agreement, or to require at any time, performance by the
Grantee of these provisions, shall in no way be construed to be a waiver of such
provisions nor to affect the validity of this Agreement or the right of HCD to
enforce these provisions.
8. Nondiscrimination
During the performance of this Agreement, the Grantee and
its subrecipients shall not unlawfully discriminate, harass, or allow harassment
against any employee or applicant for employment because of sex (gender),
sexual orientation, gender identity, gender expression, race, color, ancestry,
religion, creed, national origin (including language use restriction), pregnancy,
physical disability (including HIV and AIDS), mental disability, medical condition
(cancer/genetic characteristics), age (over 40), genetic information, marital
status, military and veteran status, and denial of medical and family care leave or
pregnancy disability leave. Grantees and Sub grantees shall ensure that the
evaluation and treatment of their employees and applicants for employment are
free from such discrimination and harassment. Grantee and
its subrecipients shall comply with the provisions of California's laws against
discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the
regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.);
and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-51
Exhibit B
County of Fresno
24-HHAP-10044
Page 24 of 31
EXHIBIT D
Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and
its subrecipients shall give written notice of their obligations under this clause to
labor organizations with which they have a collective bargaining or other
agreement.
9. Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, HSC section 50220.5, subdivision (i) states, "For purposes of Section
1090 of the Government Code, a representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county."
Failure to comply with these laws, including business and financial disclosure
provisions, will result in the application being rejected and any subsequent
contract being declared void. Other legal action may also be taken. Additional
applicable statutes include, but are not limited to, Government Code section
1090 and Public Contract Code sections 10410 and 10411.
A. Current State Employees: No State officer or employee shall engage in
any employment, activity, or enterprise from which the officer or employee
receives compensation or has a financial interest, and which is sponsored
or funded by any State agency, unless the employment, activity, or
enterprise is required as a condition of regular State employment. No
State officer or employee shall contract on his or her own behalf as an
independent Grantee with any State agency to provide goods or services.
B. Former State Employees: For the two (2) year period from the date he or
she left State employment, no former State officer or employee may enter
into a contract in which he or she engaged in any of the negotiations,
transactions, planning, arrangements, or any part of the decision-making
process relevant to the contract while employed in any capacity by any
State agency. For the twelve (12) month period from the date, he or she
left State employment, no former State officer or employee may enter into
a contract with any State agency if he or she was employed by that State
agency in a policy-making position in the same general subject area as
the proposed contract within the twelve (12) month period prior to his or
her leaving State service.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-52
Exhibit B
County of Fresno
24-HHAP-10044
Page 25 of 31
EXHIBIT D
C. Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but
not limited to any applicable conflict of interest provisions of the Political
Reform Act of 1974 (Gov. Code, § 81000 et seq.).
D. Representatives of a County: A representative of a county serving on a
board, committee, or body with the primary purpose of administering funds
or making funding recommendations for applications pursuant to this
chapter shall have no financial interest in any contract, program, or project
voted on by the board, committee, or body on the basis of the receipt of
compensation for holding public office or public employment as a
representative of the county.
10. Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act
of 1990 (Gov. Code, section 8350 et seq.) and have or will provide a drug-free
workplace by taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled
substance is prohibited and specifying actions to be taken against
employees, Grantees, or subrecipients for violations, as required by Government
Code section 8355, subdivision (a)(1).
A. Establish a Drug-Free Awareness Program, as required by Government
Code section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following:
1) The dangers of drug abuse in the workplace.
2) Grantee's policy of maintaining a drug-free workplace.
3) Any available counseling, rehabilitation, and employee
assistance program; and
4) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-53
Exhibit B
County of Fresno
24-H HAP-10044
Page 26 of 31
EXHIBIT D
B. Provide, as required by Government Code section 8355,
subdivision (a)(3), that every employee and/or subrecipient that works
under this Agreement:
1) Will receive a copy of Grantee's drug-free policy statement, and
2) Will agree to abide by terms of Grantee's condition of
employment or subcontract.
11. Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges
in accordance with Public Contract Code 7110, that:
A. The Grantee recognizes the importance of child and family support
obligations and shall fully comply with all applicable state and federal laws
relating to child and family support enforcement, including, but not limited
to, disclosure of information and compliance with earnings assignment
orders, as provided in Chapter 8 (commencing with section 5200) of Part 5
of Division 9 of the Family Code; and
B. The Grantee, to the best of its knowledge is fully complying with the
earnings assignment orders of all employees and is providing the names
of all new employees to the New Hire Registry maintained by the
California Employment Development Department.
12. Special Conditions — Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibits C and D. These conditions shall be
met to the satisfaction of HCD prior to disbursement of funds. The Grantee shall
ensure that all Subgrantees are made aware of and agree to comply with all the
conditions of this Agreement and the applicable State requirements governing
the use of HHAP-5 funds. Failure to comply with these conditions may result
in termination of this Agreement.
A. The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any, to:
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-54
Exhibit B
County of Fresno
24-HHAP-10044
Page 27 of 31
EXHIBIT D
1) Perform the work in accordance with Federal, State and Local
housing and building codes, as applicable.
2) Maintain at least the minimum State-required worker's
compensation for those employees who will perform the work or
any part of it.
3) Maintain, as required by law, unemployment insurance, disability
insurance, and liability insurance in an amount that is reasonable to
compensate any person, firm or corporation who may be injured or
damaged by the Grantee or any Subgrantee in performing the Work
or any part of it.
4) Agree to include all the terms of this Agreement in each
subcontract.
B. The Grantee shall monitor the activities of all subgrantees to ensure
compliance with all requirements under the HHAP program.
As requested by HCD, the Grantee shall provide to HCD all monitoring
documentation necessary to ensure that Grantee and its subgrantees are
in continued compliance with HHAP requirements. Such documentation
requirements shall be provided by HCD when the information is
requested.
13. Compliance with State and Federal Laws, Rules, Guidelines
and Regulations
The Grantee agrees to comply with all state and federal laws, rules and
regulations that pertain to construction, health and safety, labor, fair employment
practices, environmental protection, equal opportunity, land use, homelessness,
housing element, fair housing, and all other matters applicable and/or related to
the HHAP-5 program, the Grantee, its subrecipients, and all eligible activities.
The Grantee shall also be responsible for obtaining any and all permits, licenses,
and approvals required for performing any activities under this Agreement,
including those necessary to perform design, construction, or operation and
maintenance of the activities. The Grantee shall be responsible for observing and
complying with any applicable federal, state, and local laws, rules or regulations
affecting any such work, specifically those including, but not limited to,
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-55
Exhibit B
County of Fresno
24-HHAP-10044
Page 28 of 31
EXHIBIT D
environmental protection, procurement, and safety laws, rules, regulations, and
ordinances. The Grantee shall provide copies of permits and approvals to HCD
upon request.
14. Inspections
A. The Grantee shall inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
B. HCD reserves the right to inspect any work performed hereunder to
ensure that the work is being and has been performed in accordance with
the applicable federal, state and/or local requirements, and this
Agreement.
C. The Grantee agrees to require that all work that is determined based on
such inspections not to conform to the applicable requirements be
corrected and to withhold payments to the subrecipient until it is
corrected.
15. Litigation
A. If any provision of this Agreement, or an underlying obligation, is held
invalid by a court of competent jurisdiction, such invalidity, at the sole
discretion of HCD, shall not affect any other provisions of this Agreement
and the Initial terms of this Agreement shall remain in full force and effect.
Therefore, the provisions of this Agreement are and shall be deemed
severable.
B. The Grantee shall notify HCD immediately of any claim or action
undertaken by or against it, which affects or may affect this Agreement
or HCD, and shall take such action with respect to the claim or action as is
consistent with the terms of this Agreement and the interests of HCD.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-56
Exhibit B
County of Fresno
24-HHAP-10044
Page 29 of 31
EXHIBIT E
SPECIAL TERMS AND CONDITIONS
1. All proceeds from any interest-bearing account established by the Grantee for
the deposit of HHAP-5 funds, along with any interest-bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-5 funds, must be used
for HHAP-5-eligible activities. Grantees must maintain records of all expenditures
of the proceeds from these interest-bearing accounts for five (5) years and report
on these expenditures as required by HCD. HCD reserves the right to perform or
cause to be performed a financial audit on the use of proceeds from interest-
bearing accounts.
2. Per HSC section 50234 subdivision (f), any housing-related activities funded
with HHAP-5 funds, including but not limited to emergency shelter (per HSC
section 50236 subdivision (c)(3)(E), rapid-rehousing, rental assistance,
transitional housing and permanent supportive housing, must be in compliance or
otherwise aligned with the core components of Housing First, as described in
Welfare and Institutions Code section 8255, subdivision (b). Individuals and
families assisted with these funds must not be required to receive treatment or
perform any other prerequisite activities as a condition for receiving shelter,
housing, or other services for which these funds are used. In addition, HHAP-5
funding shall be used to adopt a Housing First approach within the entire local
homelessness response system, including outreach and emergency shelter,
short-term interventions like rapid re-housing, and longer-term interventions like
supportive housing.
3. The Grantee shall utilize its local Homeless Management Information System
(HMIS) to track HHAP-5-funded projects, services, and clients served. Grantee
will ensure that HMIS data are collected in accordance with applicable laws
and in such a way as to identify individual projects, services, and clients that are
supported by HHAP-5 funding (e.g., by creating appropriate HHAP-5-specific
funding sources and project codes in HMIS).
4. The Grantee shall participate in and provide data elements, including, but not
limited to, health information, in a manner consistent with federal law, to the
HMIS in accordance with their existing Data Use Agreements, and as required by
HSC sections 50234(b) and 50220.6 and Welfare and Institutions Code section
8256. Any health information provided to, or maintained within, the Homeless
Management Information System, or the State Homeless Data Integration
System (HDIS), which compiles all HMIS data into a statewide data warehouse,
shall not be subject to public inspection or disclosure under the California Public
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-57
Exhibit B
County of Fresno
24-HHAP-10044
Page 30 of 31
EXHIBIT E
Records Act. For purposes of this paragraph, "health information" means
"protected health information," as defined in Part 160.103 of Title 45 of the Code
of Federal Regulations, and "medical information," as defined in subdivision 0) of
Section 56.05 of the Civil Code. HCD may, as required by operational necessity,
amend or modify required data elements, disclosure formats, or disclosure
frequency. Additionally, HCD, at its discretion, may provide Grantee with
aggregate reports and analytics of the data Grantee submits to HDIS in support
of the Purpose of this Agreement and the existing Data Use Agreement.
5. The Grantee agrees to accept technical assistance as directed by HCD or by a
contracted technical assistance provider acting on behalf of HCD and report to
HCD on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
6. The Grantee agrees to demonstrate a commitment to racial equity and, per HSC
section 50222 subdivision (a)(2)(B), the grantee shall use data provided through
HDIS to analyze racial disproportionality in homeless populations and, in
partnership with HCD, establish clear metrics and performance monitoring for
achieving equity in provision of services and outcomes for Black, Native, and
Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are
disproportionately impacted by homelessness and COVID-19.
7. The Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and
shape all levels of planning and implementation, including through opportunities
to hire people with lived experience.
8. HCD reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
9. The Department represents that the intent of Exhibit D Section 1(B) is only to
preserve the legislature's ability to make changes to appropriations and matters
that are lawfully subject to change through the Budget Act. The Department
represents and warrants that as of the date of this Agreement the non-bond
funds referenced in Homeless Housing, Assistance and Prevention Program,
Round 5 Notice of Funding Availability dated September 29, 2023 for this
Agreement are appropriated to and available for the purposes of this Agreement,
and further, that upon execution of this Agreement said funds are deemed
allocated to and encumbered for the purposes described in this Agreement and
shall not be terminated or reduced as a result of Exhibit D Section 1(B) once
construction has commenced in compliance with Program requirements and in
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-58
Exhibit B
County of Fresno
24-HHAP-10044
Page 31 of 31
EXHIBIT E
accordance with the construction commencement requirements within this
Agreement. If not continuously appropriated, said funds must still be disbursed
prior to any applicable disbursement or expenditure deadline set forth in this
Agreement.
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 "HHAP-5"
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B-59
Exhibit C
Scope of Services
ORGANIZATION: Valley Teen Ranch
SERVICES: Transitional Housing Program-Plus (THP-Plus), Family Unification
Program for Youth/Foster Youth to Independence (FUP Youth/FYI),
and Family Unification Program for Families (FUP Families) Case
Management
ADDRESS: 2610 W. Shaw Lane, Suite 105
Fresno, CA 93711
TELEPHONE: (559) 437-1144
CONTACT: Andrea Evans
CONTRACT PERIOD: AUGUST 19, 2025 —JUNE 30, 2026 (Base)
JULY 1, 2026—JUNE 30, 2027 (Base)
JULY 1, 2027—JUNE 30, 2028 (Optional)
JULY 1, 2028—JUNE 30, 2029 (Optional)
JULY 1, 2029—JUNE 30, 2030 (Optional)
I. SERVICE DESCRIPTION
Valley Teen Ranch (VTR) shall provide Transitional Housing Program-Plus (THP-Plus)
and Family Unification Program for Youth/Foster Youth to Independence (FUP Youth /
FYI) case management services. The goal of these programs is to assist participants
with obtaining safe permanent housing and attaining self-sufficiency. VTR will also
provide Family Unification Program for Families (FUP Families) case management
services. The goal of this program is for families to secure stable housing to ensure
reunification with their child(ren). These programs are summarized as follows:
1. THP-Plus provides housing assistance and case management focused on
assisting the youth in fulfilling the goals described in the youth's Transitional
Independent Living Plan (TILP), secure a permanent housing situation, and
achieve self-sufficiency.
2. FUP Youth / FYI provides youths with Housing Choice Vouchers (HCVs) issued
by the Fresno Housing Authority (FHA) to obtain safe permanent housing. Case
management is voluntary but focuses on increasing the income and employability
of the youth for continued self-sufficiency.
3. FUP Families provides families attempting to reunify with children in out-of-home
care with HCVs issued by FHA to assist with reunification. Case management
services are voluntary.
II. TARGET POPULATION
Eligible participants for each program are as follows:
1. THP-Plus
Youth aged 18 to 24 years old (from their 181" birthday to the day before their 25t"
C-1
Exhibit C
birthday)who have exited foster care, including pregnant and parenting youth.
Youth will be referred to the program by either the Department of Social Services
(DSS) or through the Coordinated Entry System (CES). Youth must be actively
pursuing the goals of their TILP to continue participating
2. FUP Youth / FYI
Youth aged 18 to 24 years old (from their 1811 birthday to the day before their 25t"
birthday)who have exited foster care (or will exit within 90 days) and have
inadequate housing. Youth will be referred to the program by either DSS or
through CES.
3. FUP Families
Families with active DSS Child Welfare Services (CWS) case for whom
inadequate housing is a primary factor in the imminent placement of the family's
child in out-of-home care, or the delay in the discharge of child from out-of-home
care back to the family. Families will be referred to the program by DSS.
III. TRANSITIONAL HOUSING PROGRAM-PLUS (THP-Plus)
Valley Teen Ranch will provide the following services for THP-Plus recipients for up to
36 months:
A. Assistance in Securing Housing: VTR will assist participants with navigating the
housing market and identifying suitable rental options, including master leasing,
leasing in the participant's name, shared housing, and college dorms. VTR will
provide guidance on lease agreements by educating participants on lease signing,
rental agreements, and tenant rights to ensure participants are making informed
decision regarding their housing stability. VTR will provide financial assistance by
covering holding deposits and application fees to remove financial barriers and
facilitate a smooth transition into housing. If a holding deposit is forfeited, VTR will
evaluate future assistance with holding deposits on a case-by-case basis.
B. Establishment of a TILP: The TILP outlines the participant's plan to gain self-
sufficiency and be able to live on their own. The TILP will be created by each
participant with any supporting persons, such as social workers or the youth's
support network. Each participant will work with a dedicated case manager to create
a TILP within 30 days of program entry. The TILP will outline a monthly budget and
the participant's education, employment, life skills, and housing goals. The budget
will be reviewed monthly and be documented in case notes. The TILP will be
reviewed and updated every six months at minimum. All TILPs will be submitted to
the DSS Independent Living Program (ILP) within 30 days of program entry or 30
days of the participant's sixth month via email at CWSILP(a-fresnocountyca.gov.
C. Coordination with Support Networks: Case managers will facilitate monthly, or as
needed, meetings with the participant's support network(s), DSS ILP, and community
partners to ensure progress toward self-sufficiency. VTR will establish partnerships
with local agencies that provide job training, educational support, and financial
literacy workshops. Participants may be connected with mentors and peer support
groups to help them build long-term support systems.
D. Case Management and Supportive Services: VTR will implement a tiered case
management system that adapts to the participant's progress, providing higher
support levels for new participants and reducing check-ins as participants gain
independence. Case management will be individualized based on the participant's
C-2
Exhibit C
needs, including weekly check-ins for high-needs participants and biweekly or
monthly meetings as they gain independence. VTR will conduct at least one face-to-
face contact per month regardless of progress. Case management will include life
skills development, employment counseling, financial literacy training, and emotional
well-being support.
E. 24-Hour Crisis Intervention and Emergency Support: VTR will have a 24-hour
emergency hotline available to all participants. Case managers will implement a
crisis intervention plan, providing on-call support for immediate assistance with
housing stability, safety concerns, or emergencies.
F. Therapy and Mental Health Service: VTR will assist with linking participants with a
psychiatrist, therapist, support group, and any other providers designed to assist with
emotional wellness issues. VTR will communicate with case workers, physicians, or
counselors with consent from the participant. VTR will also provide limited supportive
counseling, such as acting as a sounding board for participants.
G. Transportation Assistance: Case managers may provide transportation to take
participants to work, school, medical, or other personal appointments. Other
transportation assistance may include, but is not limited to, accessing public
transportation; bus tokens; obtaining or renewing a driver's license; applying for, or
renewing vehicle insurance; or arranging driving education or safe driver programs.
H. Education and Career Advancement Counseling: VTR will provide counseling to
assist participants with attaining a high school diploma (HSD) or high school
equivalent (HSE), if the youth entered the program without one. Case managers will
assist participants with college enrollment, financial aid applications, and vocational
training opportunities. VTR will also offer workshops on workplace etiquette, career
development, and skills building at least once per month.
I. Employment Preparation and Support: VTR will provide career counseling,job
placement assistance, and professional development training. Case management
sessions will include trainings for resume writing, mock interviews, and workplace
readiness. VTR will collaborate with local workforce development programs to
provide internship and employment opportunities.
J. Family and Community Relationship Building: VTR will support participants in
building positive relationships with family members, mentors, and community
leaders. VTR will provide educational sessions on healthy relationships,
communications skills, and parenting education. VTR will establish peer support
groups for participants to create a sense of belonging and community.
K. Assistance in Securing Permanent Housing: Case managers will assist participants
in searching for permanent housing, including shared housing or individual
apartments. Participants will receive training in budgeting, lease agreements, and
tenant rights to ensure long-term housing stability. Participants will have the option to
transition in place, taking over the lease of their current housing if they meet financial
stability criteria.
L. Emancipation Fund: VTR will create an emancipation fund for each participant by
opening an interest building account for the participant in their name and depositing
$50 each month. The emancipation funds will be distributed to the participant at
program exit.
C-3
Exhibit C
M. Direct Financial Assistance: In addition to an emancipation fund, VTR will also
provide financial assistance to the participant to assist with regular living expenses,
such as rent, utilities, and other household purchases.
Pregnant and parenting participants will receive additional services including:
A. Increased Emancipation Fund: In addition to the emancipation fund of$50, pregnant
and parenting participants will receive an additional $25 deposited in the fund for a
total of$75 every month.
B. Parenting Resources: VTR will connect parenting youth to WIC, First 5, Head Start,
childcare assistance programs, and parenting classes. VTR will provide access to
prenatal care, parenting education, and child development workshops.
IV. FAMILY UNIFICATION PROGRAM FOR YOUTH / FOSTER YOUTH TO
INDEPENDENCE (FUP Youth/FYI)
VTR will provide the following services for FUP Youth / FYI recipients for up to 36
months:
A. Assistance in Securing Housing: VTR will assist the youth with identifying
appropriate housing to use their FUP and FYI HCV. VTR will provide guidance on
lease signing, rental agreements, and housing search strategies. If the participant
forfeits a holding deposit, VTR will counsel the participant on the impact of losing the
deposit and provide financial literacy training. If a holding deposit is forfeited, VTR
will evaluate future assistance with holding deposits on a case-by-case basis.
B. Rental Compliance and Landlord Engagement: VTR will provide counseling on
compliance with rental lease requirements. VTR will cover security deposits, utility
hookup fees, and initial move-in costs for participants. VTR will engage landlords
through new and existing partnerships, providing assurances and mitigation
strategies to encourage property owners to accept youth renters. VTR will conduct
follow-ups with landlords and tenants quarterly, or as needed, to ensure stability.
C. Life Skills Training and Independent Living Support: VTR will offer financial literacy
workshops on budgeting, credit management, and bill payments. VTR will provide
guidance on housekeeping, nutrition, and meal preparation. VTR will educate youth
on healthy relationships, personal well-being, and healthcare access, making
referrals as needed for services.
D. Employment Preparation and Career Advancement: VTR will assist participants with
resume building, interview skills, and job search strategies. VTR will connect
participants with vocational training programs and internship opportunities. VTR will
teach participants professional etiquette, workplace communication, and leadership
skills.
E. Family and Community Support: VTR will facilitate family reunification efforts, when
appropriate. VTR will organize peer mentorship programs and support groups to
foster a sense of belonging. VTR will provide child development education and
parenting resources for youth who are pregnant or parenting.
F. Educational and Career Advancement Support: VTR will provide academic
counseling and enrollment assistance for HSD or HSE, college, and vocational
training programs. VTR will assist participants with securing scholarships, financial
aid, and student housing. VTR will offer workplace readiness and career
development programs.
C-4
Exhibit C
G. TILP Development: VTR will work with the youth to develop an individualized TILP
within 30 days of program entry. VTR will ensure participants sign a service plan,
committing to job counseling, educational advancement, and housing stability. The
TILP will be reviewed and updated at least every six months. All TILPs will be
submitted to DSS ILP within 30 days of program entry or 30 days of the participant's
sixth month via email at CWSILP@fresnocountyca.gov.
H. Multi-Tiered Case Management: VTR will implement a tiered case management
system that adapts to the participant's progress, providing higher support levels for
new participants and reducing check-ins as participants gain independence. VTR will
conduct at least one face-to-face contact per month and one phone or text contact
per month. Participants will attend at least one employment class and one education
class per month. Case management will include life skills development, employment
counseling, financial literacy training, and emotional well-being support.
If a youth declines case management services, VTR will document the youth's
decision in their case file, continue periodic check-ins to offer support as needed,
and maintain availability for re-engagement if the youth requests assistance later.
Case managers will shift focus to higher-needs participants who are actively
engaged in services. VTR will track housing stability to ensure voucher recipients
maintain compliance with lease requirements. If a youth chooses to re-engage in
case management, services will resume based on their individualized needs
assessment.
I. Budget Development and Financial Planning: VTR will assist participants in
developing a realistic monthly budget within three months of program entry. VTR will
provide participants with budgeting workshops, financial coaching, and emergency
savings plans.
J. Transition Planning for Program Exit: VTR will develop a structured transition plan
180 days before program exit. VTR will provide assistance with permanent housing
placement, employment security, and continued education support. VTR will conduct
financial stability assessments to ensure participants are prepared for independent
living.
V. FAMILY UNIFICATION PROGRAM FOR FAMILIES (FUP Families)
VTR will provide the following services and resources to FLIP Family participants for a
maximum of six months. As each family's housing needs will be different to reunify, not
all families will need all of the following services and resources.
A. Assistance with Finding Appropriate Housing: VTR will assist participants in
identifying and securing housing using HCVs issued by FHA. VTR will guide
participants through the leasing and rental application process and assist participants
with meeting landlord requirements. VTR will cover application fees and holding
deposits to ensure participants secure housing in a timely manner.
B. Life Skills and Household Management Support: VTR will provide workshops and
individual counseling on money management, credit management, and financial
planning. VTR will offer housekeeping, meal preparation, and nutrition education to
promote healthy family routines. VTR will assist with Medi-Cal enrollment and doctor
referrals to ensure participants have access to healthcare services.
C. Rental Compliance and Housing Stability Support: VTR will educate participants on
rental lease requirements and with HCV program participant requirements. VTR will
C-5
Exhibit C
provide financial assistance for security deposits, utility hook-up fees, and utility
deposits. VTR will engage landlords through Fresno Madera Continuum of Care
(FMCoC) partnerships by offering assurances and mitigation protection to increase
housing options for participants.
D. Job Preparation and Career Development: VTR will provide one-on-one job coaching
and group workshops to help participants secure employment. VTR will offer resume
building, interview training, and workplace skills development. VTR will connect
families to job training programs, apprenticeship opportunities, and local employers.
E. Educational and Career Advancement Counseling: VTR will assist participant
parents with completing a HSD or HSE, if needed. VTR will provide career
counseling and college enrollment support. VTR will offer guidance on financial aid,
scholarships, and vocational training programs.
F. Referral to Local Resources: VTR will connect participants to mental health services,
childcare programs, legal aid, and family support networks. VTR will offer parenting
education and peer mentorship programs for long-term stability.
G. Case Plan Development and Implementation: VTR will conduct a thorough needs
assessment to develop an individualized case plan for each participant. VTR will
encourage active family participation in setting and achieving goals related to
housing employment, and self-sufficiency.
H. Homeownership Education & Long-Term Housing Planning: VTR will provide
education on homeownership programs, including credit repair and mortgage
readiness. VTR will assist participants in developing a long-term financial plan for
purchasing a home.
I. Budget Development and Financial Literacy: VTR will develop a realistic, sustainable
budget for each family within 30 days of program entry. VTR will offer monthly
financial literacy workshops covering saving, credit management, and debt reduction.
J. Case Management: VTR will have two in-person meetings per month and two phone
or text check-ins per month with participants. Participants must attend one
employment class and one education class per month.
VI. VALLEY TEEN RANCH (VTR) RESPONSIBILITIES
In addition to providing the above program services, VTR will be responsible for the
following:
A. Be a member in good standing of the FMCoC or join the FMCoC within 30 days of
award announcement. Good standing means paying annual dues, regularly
attending meetings, and contributing to the work of the FMCoC. See FMCoC
Bylaws/Governance Charter, Article II, Section 3. for General Membership
Information at fresnomaderahomeless.org/about-us.
B. Ensure all services provided comply or are otherwise aligned with the core
components of Housing First, pursuant to California Welfare and Institutions Code
Section 8255 subdivision (b).
C. Comply with all State requirements governing the use of THP, HNMP, and HHAP
funds, and all conditions in Exhibits A and B. Failure to comply with these
requirements and conditions may result in termination of this Agreement pursuant to
Section 6 of this Agreement.
C-6
Exhibit C
D. Participate in contract monitoring meetings with County's DSS staff to discuss
requirements, data reporting, training, policies, procedures, overall program
operations, and any current or foreseeable problems that may arise.
E. Collect data on the housing status of participants 30, 60, and 90 days after program
exit.
F. Collect and provide participant data to DSS including, but not limited to, the following:
1. The number of homeless youths served
2. The number of homeless youths who exited homelessness into temporary or
permanent housing
3. The number of current and former foster youths served
4. The number of current and former probation youths served
5. Subpopulation data including:
i. Number of participants that are employed
ii. Number of participants that are students
iii. Number of participants identifying as LGBTQ+
iv. Number of participants having a disability
v. Number of participants with their own minor children in the household
vi. Average number of children per household, including participants'
own child(ren)
vii. Average number of household occupants where participants reside.
G. Submit complete and accurate monthly activity reports to the County (DSS) in a
report format approved by the County (DSS)with the invoice for the corresponding
month.
H. Enter participant information into the Homeless Management Information System
(HMIS) within three days in compliance with Homeless Housing, Assistance, and
Prevention (HHAP) and Housing and Urban Development (HUD) data collection,
management, and reporting standards.
VII. DEPARTMENT OF SOCIAL SERVICES (DSS) RESPONSIBILITIES
To serve as an effective partner and monitor of services, DSS will:
A. Designate a contact person for VTR to communicate with when necessary.
B. Meet with VTR monthly, or as often as needed for service coordination, problem or
issue resolution, information sharing, training, and review and monitoring of services.
C. Conduct annual site visits for inspection of client files and observation of daily on-site
activities.
Vill. PERFORMANCE GOALS
A. THP-Plus
1. Assist youths with securing and retaining stable housing
2. Increase the employability of youths in the program
C-7
Exhibit C
3. Increase the income of youths in the program
4. Ensure all youths have an HSD or HSE
B. FUP Youth/FYI
1. Assist youths with securing and retaining stable housing
2. Increase the employability of youths in the program
3. Increase the income of youths in the program
4. Ensure all youths have an HSD or HSE
C. FUP Families
1. Assist families in securing and retaining stable housing
2. Increase the employability of families
IX. PERFORMANCE OUTCOMES
A. THP-Plus
1. 75% of participants exiting THP-Plus will secure and maintain housing within
30 days of program exit.
2. 75% of participants exiting THP-Plus will remain in stable housing for at least
one year after program exit.
3. 90% of participants will be employed, attending higher education, or attending
a training program within four months of program entry.
4. 65% of participants will increase their income by at least 20% from program
entry within 12 months of program entry.
5. 90% of participants who entered the program without an HSD or equivalent
will obtain their HSD or HSE within 12 months of program entry.
B. FUP Youth/FYI
1. 75% of participants exiting FUP Youth/FYI will secure permanent housing
within three months of program entry.
2. 75% of participants exiting FUP Youth/FYI will remain in stable housing at
least six months after program exit.
3. 90% of participants will be employed, attending higher education, or attending
a training program within four months of program entry.
4. 65% of participants will increase their income by at least 20% from program
entry within 12 months of program entry.
5. 90% of participants who entered the program without an HSD or equivalent
will obtain their HSD or HSE within 12 months of program entry.
C. FUP Families
1. 90% of participant families will be housed within 60 days of referral.
2. 90% of participant families will have contact made for housing resources
within 15 days of referral.
C-8
Exhibit C
3. 75% of participants exiting FUP Families will remain in stable housing at least
six months after program exit.
4. 75% of unemployed participants will obtain employment, start a vocational
training or internship, or show active efforts to obtain employment within 30
days of program entry.
C-9
Exhibit D
Compensation
The Subrecipient will be compensated for performance of its services under this
Agreement as provided in this Exhibit D. The Subrecipient is not entitled to any compensation
except as expressly provided in this Exhibit D Maximum compensation for all five years of this
Agreement, should all optional extensions be exercised, is $12,141,231.
THP-Plus, FUP Youth / FYI, and FUP Families Case Management
Budget and Capacity Summary
August 19, 2025 —June 30, 2026
THP-Plus Youth // FUP FYI Families Budget Total
Total Annual Cost $1,077,360 $833,127 $125,661 j$2, 36,148
Program Capacity 30 66 10
(Number of Participant Slots)
Monthly Fee for Services
(Cost per Participant) $3,447 $1,212 $1,206
THP-Plus, FUP Youth / FYI, and FUP Families Case Management
Budget and Capacity Summary
July 1, 2026—June 30, 2027
THP-Plus Youth // FLIP FYI Families
Budget Total
Total Annual Cost $1,278,022 $988,300 $149,066 $2,415,388
Program Capacity 30 66 10
(Number of Participant Slots)
Monthly Fee for Services
(Cost per Participant) $3,550 $1,248 $1,242
D-1
Exhibit D
THP-Plus, FUP Youth / FYI, and FUP Families Case Management
Budget and Capacity Summary
July 1, 2027—June 30, 2028
THP-Plus Youth // FUP FYI Families
Budget Total
Total Annual Cost $1,316,363 $1,017,949 $153,538 $2,487,850
Program Capacity 30 66 10
(Number of Participant Slots)
Monthly Fee for Services
(Cost per Participant) $3,657 $1,285 $1,279
THP-Plus, FUP Youth / FYI, and FUP Families Case Management
Budget and Capacity Summary
July 1, 2028—June 30, 2029
THP-Plus FUP
Youth //FYI Families Budget Total
Total Annual Cost $1,355,853 $1,048,488 $158,144 $2,562,485
Program Capacity 30 66 10
(Number of Participant Slots)
Monthly Fee for Services $3,766 $1,324 $1,318
(Cost per Participant)
THP-Plus, FUP Youth / FYI, and FUP Families Case Management
Budget and Capacity Summary
July 1, 2029 —June 30, 2030
THP-Plus Youth // FUP FYI Families
Budget Total
Total Annual Cost $1,396,529 $1,079,943 $162,888 $2,639,360
Program Capacity 30 66 10
(Number of Participant Slots)
Monthly Fee for Services
(Cost per Participant) $3,879 $1,364 $1,357
D-2
Exhibit E
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Subrecipient or any third
parties, Subrecipient, at its sole expense, shall maintain in full force and effect the following
insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Subrecipient shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Subrecipient's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for disease.
(E) Professional Liability. Professional liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million
Dollars ($3,000,000). If this is a claims-made policy, then (1)the retroactive date must
be prior to the date on which services began under this Agreement; (2)the Subrecipient
shall maintain the policy and provide to the County annual evidence of insurance for not
less than five years after completion of services under this Agreement; and (3) if the
policy is canceled or not renewed, and not replaced with another claims-made policy
with a retroactive date prior to the date on which services begin under this Agreement,
then the Subrecipient shall purchase extended reporting coverage on its claims-made
policy for a minimum of five years after completion of services under this Agreement.
(F) Molestation Liability. Sexual abuse/ molestation liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence, with an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
(G)Cyber Liability. Cyber liability insurance with limits of not less than Two Million Dollars
($2,000,000) per occurrence. Coverage must include claims involving Cyber Risks. The
cyber liability policy must be endorsed to cover the full replacement value of damage to,
alteration of, loss of, or destruction of intangible property (including but not limited to
information or data) that is in the care, custody, or control of the Subrecipient.
E-1
Exhibit E
Definition of Cyber Risks. "Cyber Risks" include but are not limited to (i) Security
Breach, which may include Disclosure of Personal Information to an Unauthorized Third
Party; (ii) data breach; (iii) breach of any of the Subrecipient's obligations under [identify
the Article, section, or exhibit containing data security obligations] of this Agreement; (iv)
system failure; (v) data recovery; (vi) failure to timely disclose data breach or Security
Breach; (vii)failure to comply with privacy policy; (viii) payment card liabilities and costs;
(ix) infringement of intellectual property, including but not limited to infringement of
copyright, trademark, and trade dress; (x) invasion of privacy, including release of
private information; (xi) information theft; (xii) damage to or destruction or alteration of
electronic information; (xiii) cyber extortion; (xiv) extortion related to the Subrecipient's
obligations under this Agreement regarding electronic information, including Personal
Information; (xv) fraudulent instruction; (xvi) funds transfer fraud; (xvii) telephone fraud;
(xviii) network security; (xix) data breach response costs, including Security Breach
response costs; (xx) regulatory fines and penalties related to the Subrecipient's
obligations under this Agreement regarding electronic information, including Personal
Information; and (xxi) credit monitoring expenses.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Subrecipient signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Subrecipient shall deliver, or cause its
broker or producer to deliver, to the DSSContractinsurance(o�tresnocountyca.gov,
Attention: Contract Analyst.
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Subrecipient has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Subrecipient's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
(iv) The professional liability insurance certificate, if it is a claims-made policy, must
also state the retroactive date of the policy, which must be prior to the date on
which services began under this Agreement.
E-2
Exhibit E
(v) The cyber liability insurance certificate must also state that it is endorsed, and
include an endorsement, to cover the full replacement value of damage to,
alteration of, loss of, or destruction of intangible property (including but not limited
to information or data) that is in the care, custody, or control of the Subrecipient.
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VI I.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Subrecipient shall provide to the County, or ensure that the policy
requires the insurer to provide to the County, written notice of any cancellation or change
in the policy as required in this paragraph. For cancellation of the policy for nonpayment
of premium, the Subrecipient shall, or shall cause the insurer to, provide written notice to
the County not less than 10 days in advance of cancellation. For cancellation of the
policy for any other reason, and for any other change to the policy, the Subrecipient
shall, or shall cause the insurer to, provide written notice to the County not less than 30
days in advance of cancellation or change. The County in its sole discretion may
determine that the failure of the Subrecipient or its insurer to timely provide a written
notice required by this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Subrecipient has or obtains
insurance with broader coverage, higher limits, or both, than what is required under this
Agreement, then the County requires and is entitled to the broader coverage, higher
limits, or both. To that end, the Subrecipient shall deliver, or cause its broker or producer
to deliver, to the County's Risk Manager certificates of insurance and endorsements for
all of the coverages that have such broader coverage, higher limits, or both, as required
under this Agreement.
(E) Waiver of Subrogation. The Subrecipient waives any right to recover from the County,
its officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Subrecipient is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Subrecipient's waiver of subrogation under this paragraph is effective
whether or not the Subrecipient obtains such an endorsement.
(F) County's Remedy for Subrecipient's Failure to Maintain. If the Subrecipient fails to
keep in effect at all times any insurance coverage required under this Agreement, the
County may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Subrecipient. The County may offset such
charges against any amounts owed by the County to the Subrecipient under this
Agreement.
(G)Subcontractors. The Subrecipient shall require and verify that all subcontractors used
by the Subrecipient to provide services under this Agreement maintain insurance
meeting all insurance requirements provided in this Agreement. This paragraph does not
authorize the Subrecipient to provide services under this Agreement using
subcontractors.
E-3
Exhibit F
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
Subrecipient's board of directors ("County Subrecipient"), must disclose any self-dealing
transactions that they are a party to while providing goods, performing services, or both for the
County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
F-1
Exhibit F
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code § 5233 (a)
(5) Authorized Signature
Signature: Date:
F-2
Exhibit G
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (County) and Valley Teen Ranch
(Provider) related to provision of transitional housing and case management services for
parents who are former foster youth or former probation youth, or families attempting to
reunify with their child from out-of-home care, require that the undersigned report all
known or suspected child abuse or neglect to one or more of the agencies set forth in
Penal Code (P.C.) section (§) 11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child
abuse or neglect" includes physical injury inflicted by other than accidental means upon
a child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined
in P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the
victim of child abuse or neglect. (P.C. §11166.) The child abuse report shall be made to
any police department or sheriff's department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services' 24 Hour CARELINE. (See P.C. §11165.9.)
For purposes of child abuse reporting, a "reasonable suspicion" means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child
does not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse.
(P.C. §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
n 4 a-k'J 07/23/2025
SIGNATURE DATE
G-1