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Home My WebLink AboutP-23-109 Master Agreement.pdf coU County of Fresno INTERNAL SERVICES DEPARTMENT Facilities• Fleet• Graphics• Purchasing •Security•Technology O� 185O ORES MASTER PROCUREMENT AGREEMENT Agreement Number P-23-109 March 20, 2023 The County of Fresno (County) hereby contracts with various vendors (Contractors)to provide lead based paint inspections and risk assessments in accordance with the text of this agreement, the Attachment"A", County of Fresno Request for Statement of Qualifications No: 23-024 and the attached contractors response to County of Fresno Request for Statement of Qualifications No: 23-024 by this reference made a part hereof. TERM: This Agreement shall become effective April 16, 2023 and shall remain in effect through April 15, 2026. EXTENSION: This Agreement may be extended for two (2)additional one (1)year periods by the mutual written consent of all parties. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES: Contractor shall perform the services as described in the vendor's corresponding Attachment"A" attached, at the rates set forth in the vendor's corresponding Attachment"A". ORDERS: Orders will be placed on an as-needed basis by Fresno County Department of Public Health under this contract. PRICES: Prices shall be firm for the contract period. MAXIMUM: In no event shall services performed and/or fees paid under this Master Agreement be in excess of One-Hundred Ninety-Nine Thousand Nine-Hundred Ninety-Nine Dollars ($199,999.00). ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be delivered complete as specified. All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County. The prices paid by County shall be considered the prevailing market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not meet specifications, will be at the expense of Contractor. 333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 *The County of Fresno is an Equal Employment Opportunity Employer* PROCUREMENT AGREEMENT NUMBER: P-23-109 Page 2 March 20, 2023 INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. The Agreement number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days. INVOICE TERMS: Net forty-five (45) days from the receipt of invoice. TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30)days written notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. LIABILITY: The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses (including attorney's fees and costs), causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement, and from any and all costs and expenses (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under this Agreement. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement: A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion-Col lapse- Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include any auto used in connection with this Agreement. C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00)annual aggregate. D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the California Labor Code. Additional Requirements Relating to Insurance: P-23-109 Master Agreement.doex PROCUREMENT AGREEMENT NUMBER: P-23-109 Page 3 March 20, 2023 Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30)days advance written notice given to County. Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not Contractor obtains such an endorsement. Within Thirty(30)days from the date Contractor signs and executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, Department of Public Health — Environmental Health Division, beevang@fresnocountyca.gov, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance, written notice given to County. Certificates of insurance are to include the contract number at the top of the first page. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee,joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. P-23-109 Master Agreement.docx PROCUREMENT AGREEMENT NUMBER: P-23-109 Page 4 March 20, 2023 NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractors and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)the text of this Agreement (excluding the Attachment"A", County's Request for Statement of Qualifications No. 23-024 and the Contractor's Quote in response thereto); (2)the Attachment"A" (3)the County's Request for Statement of Qualifications; and (4) the Contractor's response to County's Request for Statement of Qualifications No. 23-024. GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic signature as provided in this section. A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2)a faxed version of an original handwritten signature; or(3)an electronically scanned and transmitted (for example by PDF document) of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement(1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. Please acknowledge your acceptance by returning your corresponding signature page of this Agreement to my office via email. Please refer any inquiries in this matter to Crystal Nino, Purchasing Technician ll, at 559-600-7113 or cnino@fresnocountyca.gov. FOR THE COUNTY OF FRESNO Di,itlly signed by Gary Conuelle Gary CornueIIe Date:2023.04.18 13:8:38 r07 00' Gary E. CornueIIe Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 PROCUREMENT AGREEMENT NUMBER: P-23-109 Page 6 March 20, 2023 CONTRACTOR TO COMPLETE: Company: Benchmark Environmental Engineering, Inc. Type of Entity: El Individual ❑ Limited Liability Company ❑ Sole Proprietorship Limited Liability Partnership [3 Corporation ❑ General Partnership 3732 Charter Park Drive., Ste. A San Jose CA 95136 Address City State Zip 408-448-7594 408-448-3849 wendyj@benchmarkenvironmental.com TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS Print Name& Wendy Johnson, Preside Wendy Johnson, S re Title: not Name &Title: Signature: Signature: ACCPO N G USE ONLY ORG No.: 56204707 Account No.: 7295 Requisition No.: 5622300613 (8/2022) P-23-109 Master Agreement.docx PROCUREMENT AGREEMENT NUMBER: P-23-109 Attachment Page 1 of 2 March 20, 2023 A TTACHMENT "A " SCOPE OF WORK All Lead-Based Paint Inspections and Risk Assessments must be conducted in accordance with the California Department of Public Health (CDPH) Title 17 (CA Childhood Lead Poisoning Prevention Statutes), Work Practice Standards for Lead Hazard Evaluations: the U.S. Environmental Protection Agency (EPA); and the U.S. Department of Housing and Urban Development (HUD) Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing (HUD Guidelines, SECOND EDITION 2012), Chapter 5: Risk Assessment and Chapter 7: Lead-Based Paint Inspection and HUD's Lead-Safe. Housing Rule (24CFR Part 35). Dust Lead Action Levels and Clearance Levels for LHR grants shall use the levels listed in HUD Office of Lead Hazard Control and Healthy Homes (OLHCHH) Policy Guidance 2017-01 Rev 1: Revised Dust-Lead Action Levels for Risk Assessment and Clearance; Clearance of Porch Floors, dated 02/16/2017. 1 LEAD BASED PAINT INSPECTIONS An inspection to determine the presence and location of lead-based paint that is to be conducted in conjunction with the risk assessment. 1.1 INTERIOR LBP SURFACES AND COMPONENTS 1.2 EXTERIOR LBP SURFACES AND COMPONENTS II RISK ASSESSMENTS The Risk Assessment is conducted to identify the existence, nature, severity, and location of any or all lead hazards. A risk assessment will be performed to identify if any of the following lead hazards are present: • Deteriorated Lead-Based paint • Lead-Contaminated Dust • Lead-Contaminated Soil • Friction, Impact, and Chewable Surfaces • Other Lead Hazards 2.1 A Risk Assessment contains four components: • Occupant Interview/Questionnaire. The Risk Assessment is conducted by the Inspector/Assessor to obtain information on family use patterns (e.g., where young children, if any, sleep, play and eat; use of entrances and windows; house cleaning practices; gardening) and renovation activity. • Visual assessments of building condition and paint condition. This shall include a Building Condition Survey summary and a Paint Condition Survey. • On-site sampling and testing for deteriorated lead-based paint, lead- contaminated dust, and lead-contaminated soil. • Report explaining the results and options for reducing lead- based paint hazards that will be performed at the residence. P-23-109 Master Agreement.doex PROCUREMENT AGREEMENT NUMBER: P-23-109 Attachment Page 2 of 2 March 20, 2023 COST The allowable fee for each LIRA performed is $1,150.00. The fee includes the vendor's costs for travel, labor, equipment and any other miscellaneous expenses. In the event that the resident does not provide access to the project property at the scheduled time and date of the LIRA, the compensation rate for a no-show is $575.00 P-23-109 Master Agreement.docx Benchmark Environmental Engineering's Response to County of Fresno Request for Statement of Qualifications No. 23-024 P-23-109 Master Agreement.docx COUNTY OF FRESNO coU�� o� o AgEgtl REQUEST FOR STATEMENT OF QUALIFICATIONS NUMBER: 23-024 LEAD BASED PAINT AND RISK ASSESSMENTS Issue Date: February 9, 2023 Closing Date: MARCH 7, 2023 AT 9:00 AM All Questions and Responses must be electronically submitted on the Bid Page on Public Purchase. For assistance, contact Crystal Nino at Phone (559) 600-7110. BIDDER TO COMPLETE Undersigned agrees to furnish the commodity or service stipulated in the attached at the prices and terms state in this RFSQ Bid must be signed and dated by an authorized officer or employee. Benchmark Environmental Engineering,A Cal Corp. Wendy Johnson 3732 Charter Park Drive,Ste.A San Jose, CA 95136 408-448-7594 wendyj@benchmarkenvironmental.com TELEPHONE NUMBE :§!!� AUTHORIZED SIGNATU Wendy Johnson/ President 23-024 Lead Based Paint and Risk Assessments.docx VV' [3CNCHMARK Fee Schedule All Environmental Services Senior Consultants • (CAC, CDPH, Mold) $225.00/hour Junior Consultant • (CSST, Lead Sampling Tech) $175.00/hour Certified Industrial Hygienist $425.00/hour Travel .54/Mile Administration $45.00/hour All Samples Cost+25% on Normal TAT Extra cost for rush samples Equipment Costs (Rental) Cost+25% Legal Fees 4 hour minimum at hourly rate Training Classes Lead-Paint Training RRP Refresher 4-hour RRP $95.00/student (Minimum of 10 students) RRP Class - Initial 8-Hour Training (Minimum of 10 students (Maximum of 20 students) $175.00/student Refresher after 5 years Asbestos Training Administration Staff(not disturbing surfaces) 4-hour Asbestos Awareness Class $50.00/student OSHA Class III maintenance staff 16-Hour Training $225/student Provided by Benchmark Environmental. "Proprietary Information" VV' BENCHMARK Respirator and Fit Testing $ 50.001 student Refresher every year $275.00 student Mold Training Administration, Maintenance and Managers 4-Hour Training $50.00/student Note: All training classes are taught at your facilities. Benchmark will supply the training materials, overhead projection, trainer and certificates. Client will be responsible for supplying the facility. If class is held outside of the Bay Area, any travel cost will be billed at cost with copies of all receipts. Provided by Benchmark Environmental. "Proprietary Information" *,' BENCHMARK E N V I R O N M E N T A L E N G I N E E R I N G February 27, 2023 County of Fresno Internal Services Department/Purchasing Division 333 W. Pontiac Way Clovis, CA 93612 Re RFQ Number 23-024 Lead Based Paint and Risk Assessments To Whom it may concern The below are submitted as requested on Page 5 under Submittal Requirements: I: Benchmark Environmental Engineering, A Cal Corp 3732 Charter Park Drive., Ste. A San Jose, CA 95136 408-448-7594 408-448-3849 2 Principal/Owner Wendy Johnson Wendy has been in the Environmental Industry since 1989 and opened Benchmark Environmental in 1994. She is responsible for all contract negotiations, staff oversight and quality control. 3 Assigned Key Personnel for Contract Terri MacFarlane, Vice President CDPH Lead Supervisor LRC-00009269 CDPH Lead Inspector/Assessor LRC 00000624 Terri has over 25+years of experience in the Environmental Health& Safety Industry performing lead paint inspections. Terris is also A Certified Asbestos Consultant and a Certified Radon Specialist along with a mold/moisture inspector. Environmental Engineering,Consulting,Testing and Training Corporate Office:3732 Charter Park Drive,Ste.A San Jose,CA 95136 408-448-7594*408-448-3849(Fax)•www.benchmarkenvironmental.com 1 Rob LoGrasso, Chief Operation Officer CDPH Lead Project Monitor LRC 00006769 CDPH Lead Inspector/Assessor LRC 00006770 Rob has over 16+years of experience in the Environmental Health and Safety Industry performing lead paint inspections. Rob is also a Certified Asbestos Consultant and a mold/moisture inspector. 4 Current Full Company Staff o Wendy Johnson, Owner and President o Terri MacFarlane, Vice President o Rob LoGrasso, Chief Operations Officer o Kyle Smith, Field Service Manager o Jermey Oliverio, Field Inspector,Nor Cal Operations o Parviz Borzin, Field Inspector,Nor Cal Operations o Kevin To, Field Inspector, So Cal Operations o Alan Rendon, Field Inspector, So Cal Operations o Mark Hernandez, Field Inspector, So Cal Operation o Diana Sarmineto, Customer Services/Support o Jennifer Lopez, Accounting o Annalisa Courney, Report Writer o Melissa Tadin, Customer Service Representative 5 Certifications of Assigned Staff Certifications for Lead Related Work: Terri MacFarlane (Assigned to Contract) STATE OF CALIFORNIA : '^- •,California DEPARTMENT OF PUBLIC HEALTH s- ' Public-Health . LEAD-RELATED CONSTRUCTION CERTIFICATE INDIVIDUAL: CERTIFICATE TYPE: NUMBER: EXPIRATION DATE: Lead Supervisor LRC-00D09269 10/42023 Lead Inspector/Assessor LRC-00000624 8/28/2023 Terri MacFarlane Disclaimer:This document alone should not be relied upon to confirm certification status.Compare the individual's photo and name to another valid form of government issued photo identification.Verify the individual's certification status by searching for Lead-Related Construction Professionals at www.cdmh.ca.eov/oroemms/clmmb or calling(800)597-LEAD Environmental Engineering,Consulting,Testing and Training Corporate Office:3732 Charter Park Drive,Ste.A San Jose,CA 95136 408-448-7594*408-448-3849(Fax)-www.benchmarkenvironmental.com 2 Rob LoGrasso (Assigned to Contract) STATE OF CALIFORNIA It .,California Wparrmcnt,,l DEPARTMENT OF PUBLIC HEALTH IIr y PublicHealth LEAD-RELATED CONSTRUCTION CERTIFICATE INDIVIDUAL: CERTIFICATE TYPE: NUMBER: EXPIRATION DATE: Lead Inspector/Assessor LRC-00006770 6/29/2023 r Lead Project Monitor LRC-MG6769 629/2023 i John Lograsso Disclaimer:This document alone should not be relied upon to confirm certification status.Compare the individual's photo and name to another valid form of government issued photo identification.Verify the individual's certification status by searching for Lead-Related Construction Professionals at www.cdoh.ca.eov;mroerams/cloob or calling(800)597-LEAD Other Personal Lead Certs Not Assigned to Contract: Kyle Smith ,• • STATE OF CALIFORNIA • California Ucparuncnt nl DEPARTMENT OF PUBLIC HEALTH PublicHealth LEAD-RELATED CONSTRUCTION CERTIFICATE INDIVIDUAL: CERTIFICATE TYPE: NUMBER: EXPIRATION DATE: Lead Inspector/Assessor LRC-00003081 9/16/2022 Kyle Smith Disclaimer-This document alone should not be relied upon to confirm certification status-Compare the individual's photo and name to another valid form of government issued photo identification.Verify the individual's certifcation status by searching for Lead-Related Construction Professionals at wvrw.cd;ca.aov/mottrams/cltrob or calling(800)597-LEAD. Environmental Engineering,Consulting,Testing and Training Corporate Office:3732 Charter Park Drive,Ste.A San Jose,CA 95136 408-448-7594*408-448-3849(Fax)-www.benchmarkenvironmental.com 3 Parviz Borzin 4 STATE OF CALIFORNIA •,California Dcpartmcntof DEPARTMENT OF PUBLIC HEALTH I - /PublicHealth LEAD-RELATED CONSTRUCTION CERTIFICATE INDIVIDUAL: CERTIFICATE TYPE: NUMBER: EXPIRATION DATE: Lead Inspector/Assessor LRC-00005397 4/132023 Parviz Borzin Disclaimer:This document alone should not be relied upon to confirm certification status.Compare the individual's photo and name to another valid form of government issued photo identification.Verify the individual's certification status by searching for Lead-Related Construction Professionals at www.cdph.ca.aov/programs/clppb or calling(800)597-LEAD 6 Benchmark has been performing lead paint inspections and risk assessment for Cities, and Counties since 1994. Cities and County we are still under contract with performing similar lead paint related services. o County of Fresno, Department of Public Health o County of Santa Clara Environmental Health and Safety o City of San Jose, Department of Housing o City of Sunnyvale, Department of Housing o City of Santa Clara, Public Works o City of Watsonville, Department of Housing 7 The most relevant HUD grant contract that Benchmark has been working on is the current contract we have the County of Fresno, Department of Public Health. Since 2019, Benchmark has completed over 200 Inspections/Risk Assessments for the County utilizing the pre-determined report format. Two (2) other HUD grant contracts Benchmark had been with the County of San Deigo which we had the award for 8 years and Alameda County Lead Poisoning and Prevention Program of which we had that contract for 5 years. San Diego brought most their work in house and Alameda County we did not re-bid. Environmental Engineering,Consulting,Testing and Training Corporate Office:3732 Charter Park Drive,Ste.A San Jose,CA 95136 408-448-7594*408-448-3849(Fax)-www.benchmarkenvironmental.com 4 8 Organizational Chart: Wendy Ounources Support Total Business Care(Tax and Finance) Insurance(Courtney Financial) Sales/Marketing Accounting/CustomerSupport VICE President Office Recpetionist/Support Wendy Johnson Jennifer Lopez Terri MacFarlane Diana Sarmlento Inside Sales/CSR's Outside Sales Chief Operatiosn Officer Reports int/ExtTraining Nor Cal Field Techs So Cal Field Tacks Subcontractors Field E�.ip Labs L Vehicles Meetings Field Paperwork 9 Cities and County we are still under contract with performing similar lead paint related services. o County of Fresno, Department of Public Health o County of Santa Clara Environmental Health and Safety o City of San Jose, Department of Housing o City of Sunnyvale, Department of Housing o City of Santa Clara, Public Works o City of Watsonville, Department of Housing o City of Pacific Grove, Housing Department Environmental Engineering,Consulting,Testing and Training Corporate Office:3732 Charter Park Drive,Ste.A San Jose,CA 95136 408-448-7594*408-448-3849(Fax)•www.benchmarkenvironmental.com 5 10 Four(4) References Amy Dobrinin Fresno County Department of Public Health adobriningfresno countyca.gov 559-600-4069 Steve Pendleton City of San Jose Department of Housing steve.pendletongsanjoseca. ov 408-921-6816 Richard Gutirez City Of Sunnyvale, Community Development Department Housing Division rl?utierrezksunnyvale.ca. og_v 408-730-7459 Fabian Guzman City of Watsonville, Department of Housing Fabian. uzman(a),cityofwatsonville.org 831-345-7514 11 Company EIN/TIN 77-0445239 DUNS Number: 946110194 Respectfully Submitted Wenct (?o/Lnwn Wendy L. Johnson President Environmental Engineering,Consulting,Testing and Training Corporate Office:3732 Charter Park Drive,Ste.A San Jose,CA 95136 408-448-7594*408-448-3849(Fax)•www.benchmarkenvironmental.com 6 RFSQ 23-024 EXHIBIT D BIDDER QUESTIONNAIRE Bidder shall respond to the following: 1. List at least three (3) years of experience as a certified California Department of Public Health (CDPH) Lead Inspector/Assessor performing lead-based paint inspections and risk assessments. List names of all Lead Inspector/Assessors, length of service, indicate full or part time. Benchmark has been performing lead inspection and risk assessments since 1997. Current and Past Clients/Contracts include: • Alameda County Lead Poisoning Prevention Program • Santa Clara County Department of Environmental Health • City of San Jose Housing • San Francisco Housing • San Diego Housing • Santa Clara City Housing • City of Sunnyvale Housing Department • Monterey Housing Department • Rebuilding Together Terri MacFarlane, CDPH #5666 Full Time Employee of 25 years Rob LoGrasso, CDPH #17622 Full Time Employee of 17 years Parviz Borzin, DCPH #17967 Full Time Employee of 6 years Kyle Smith, CDPH # 23357 Full Time Employee of 9 years 2. Describe your company's experience in conducting lead-based paint inspections and risk assessments in conjunction with HUD Guidelines, HUD grants and contract. Benchmark was an 8A contractor and worked on the HUD Big Buy Program out of Washington DC in 2000-2002. Benchmark has worked with numerous housing agencies and counties that receive funding from HUD and have specific requirements regarding reporting. Benchmark understand the importance of not only the inspection, but the full risk assessment associated with HUD grants Benchmark has customized reports to meet the needs of the client's specific program. Exhibit D- Questionnaire RFSQ 23-024 EXHIBIT D Page 2 3. List all CDPH Lead certifications obtained by staff conducting lead-based paint inspections and risk assessments. Lead Inspector/Assessor Lead Project Monitor/Designer XRF Usage Training and Certificate Lead Sampling Technician 4. The X-ray Florescence (XRF) device must be provided by the Inspector/Assessor, be up-to-date, and guaranteed to operate in accordance with the manufacturer's Performance Characteristic Standards. Describe the XRF device, including make, model and age. Include any back-up equipment. Benchmark has 6 XRFs. Niton XL 300 94200 Niton XL 300 94199 Niton XL 300 94201 3 SciAps X-550 pb HUD/EPA Lead paint Analyzer (s)— RH 910-500137 Exhibit D- Questionnaire RFSQ 23-024 EXHIBIT D Page 3 5. Must be able to schedule and complete lead-based paint inspections and risk assessments within seven (7) working days or less of request. Special or emergency requests will need a quicker response time. What is the completion time your firm will need to schedule, complete, and provide report to the County of Fresno? Benchmark will need 3 days advance notice on scheduling so meeting the 7 days or less for scheduling will not be an issue. 6. Every effort is made to ensure that residents are present for the scheduled Lead Inspection/Risk Assessment (LIRA) appointments, however, in the event that the property cannot be accessed at the scheduled time and date, the no-show rate is currently 50% of the fee for the LIRA. Provide a statement of compliance. Yes we understand that a 50% fee will be charged in the event of a no show. 7. Must be willing to conduct LIRAs in all areas of the County of Fresno. All costs for travel are included in the cost for the test. Provide a statement of compliance to that effect. Benchmark will comply that we will service all areas of the County of Fresno and that all travel costs are included in the per structure fee. Exhibit D- Questionnaire RFSQ 23-024 EXHIBIT D Page 4 8. All LIRAs must be conducted in accordance with the California Department of Public Health (CDPH) Title 17, Work Practice Standards for Lead Hazard Evaluations: the U.S. Environmental Protection Agency (EPA); and the U.S. Department of Housing and Urban Development (HUD) Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing (Second Ed., 2012), Chapter 5: Risk Assessment and Chapter 7: Lead-Based Paint Inspection and HUD's Lead-Safe Housing Rule (24CFR Part 35). Dust lead Action Levels and Clearance Levels for lead hazard control grants shall use the levels listed in HUD OLHCHH Policy Guidance 2017-01 Rev 1: Revised Dust-Lead Action Levels for Risk Assessment and Clearance; Clearance of Porch Floors, dated 02/16/2017. Provide a statement of compliance. Benchmark can and will comply will everything listed in question 8. 9. The bidder(s) shall furnish satisfactory proof of the maintenance of insurance as specified within this Request for Qualification. Name of Insurance Carriers: A. Commercial General Liability: Courtney Financial Expires: 5-12-23 B. Automobile Liability: Courtney Financial 4-8-23 C. Worker's Compensation Insperity Expires: 10-1-23 D. Professional Liability: Courtney Financial Expires: 5-12-2023 Such insurance shall not be cancelled or changed within thirty (30) days advance written notice given to the County. 10.The LIRAs are scheduled at random intervals and will average three (3) to four (4) per month for a total of twenty (20) to thirty (30) per year. Indicate your compliance with this requirement and indicate any concerns or problems. Benchmark can comply; however, we were informed that the inspections could be grouped DPH Risk Questionnaire RFSQ 23-024 EXHIBIT C Department of Public Health-Risk Questionnaire Instructions: Prior to making an award, the Department of Public Health evaluates the degree of oversight required by the County. In filling out the Risk Questionnaire, each question should be answered as completely as possible, using extra pages if necessary. Legal Name of Organization Benchmark Environmental Engineering,A Cal Corp. Please identify the type of organization you are(non-profit, For Profit for-profit, educational institution, government, other)? Is your organization incorporated or legally registered? Yes If yes,which State is your organization incorporated or registered in? A Is your organization currently registered under SAM.gov?If yes, please attach screenshot of active account. (SAM.gov registration may be required depending on grant funding Yes source; if required, selected organization will need to comply with registration) Does your organization have a President/Director/Chief Yes Executive Officer and Chief Financial Officer? List the number of employees within your organization. 15 Has your organization run a publicly funded program before? NO If so, how many years of experience? How many programs does your organization currently We are a private company offering testing services.We do not operate with public funds operate with funding from public agencies? Does your organization have written human resources(HR) Yes policies and procedures? Does your organization have written procurement NO procedures? Does your organization have written project management Yes policies or procedures? Does your organization have written accounting policies and Yes procedures? Can your accounting records separate the receipts and payments of this proposed program with any receipts and Yes payments of other activities by your organization? Can your accounting records summarize expenditures according to different budget categories such as salaries, Yes rent, supplies and equipment? How many years of experience does your accounting staff have managing accounting records? combined over 100 Do you use timesheets to track the time staff spend working Yes on specific activities/projects? Does your organization have a bank account registered in its name and that is capable of segregating program funds from Yes other funds? What is the approximate dollar amount of all grants your organization receives? we do not receive grants. Last updated 1/13/2023 RFSQ 23-024 EXHIBIT C Department of Public Health-Risk Questionnaire Does your organization have regular independent audits that you contract and pay for? If yes,who performs the audit? What was the date of the most recent audit and what was the Date: result? Result: Certification: This is to cert' -#T9F to the best of our knowledge and belief, the data furnished above is accurate, complete, gnd rent. Signature�(Au ri d Agent) Date: 2/24/24 Print ,,Willie and title: I Phone Number/Email: endy JOI4 nson/President 408-448-7594Ext. 114wendyj@benchmarkenvironmental.com Last updated 1/13/2023 2/24/23, 12:29 PM SAM.gov I Entity Workspace FSD Number �. Address Update �. Reset Results per page Sort by 1 of 1 125 Expiration Date Ascendiniz Benchmark Environmental Engineering,A California Corporation Active Registration 0 Reset MPIN Unique Entity ID: PKKCWI6MADB8 CAGE/NCAGE: 1 MA22 Doing Business As: (blank) Physical Address: 3732 Charter Park Dr Ste A San Jose, CA 95136-1355 USA Purpose of Registration: All Awards Expiration Date Mar 19,2023 https://sam.gov/workspace/em/entities/non-federal?statusCode=4 2/3 2/24/23, 12:29 PM SAM.gov I Entity Workspace An official website of the United States government Here's how you know You have 2 new alerts O Show/ Hide Alerts e!_SAM*Gov° __ Entity Workspace : Get Started Show Workspace For _ Non-Federal Entities I Non-Federal Entities l BioPreferred Reporting Service Contract Reporting L.. -. Filter By — Keyword Entity Status OWork in Progress Registration O Submitted Registration O✓ Active Registration OInactive Registration O ID Assigned Pending ID Assignment Expiration Date https://sam.gov/workspace/em/entities/non-federal?statusCode=4 1/3 2/24/23, 12:29 PM SAM.gov i Entity Workspace Feedback Our Website Our Partners Policies Customer Service 0 This is a U.S. General Services Administration General Services Administration Federal Government computer system that is "FOR OFFICIAL USE ONLY."This system is subject to monitoring. Individuals found performing unauthorized activities are subject to disciplinary action including criminal prosecution. https://sam.gov/workspace/em/entities/non-federal?statusCode=4 3/3