HomeMy WebLinkAboutAgreement A-25-181 Standard Agreement with HCD.pdf STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SCO ID:SERVICES Agreement No.25-181
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if applicable)
STD 213(Rev.04/2020) 24-TAY-18535
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTOR'S NAME
County of Fresno
2.The term of this Agreement is:
START DATE
Upon HCD Approval
THROUGH END DATE
Five(5)Years from Effective Date
3.The maximum amount of this Agreement is:
$1,331,235.00
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Authority,Purpose and Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 2
Exhibit C* State of California General Terms and Conditions GTC-02/2025
TOTAL NUMBER OF PAGES ATTACHED 6
Items shown with an asterisk('),are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources
ATTEST:
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. BERNICE E.SEIDEL
CONTRACTOR Clerk of the Board of Supervisors
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.) County of Fresno,State of California
County of Fresno By — Deputy
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
P.O.Box 24055 Fresno CA 93779
PRINTED NAME OF PERSON SIGNING TITLE
Ernest Budd Mendes Chairman of the Board of
Y Supervisors of the County of Fresno
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
651 Bannon Street,Suite 400 Sacramento CA 95811
PRINTED NAME OF PERSON SIGNING TITLE
Synthia Rhinehart Contract Services Section Manager
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
5/28/2025
Q California Department of General Services Approval(or exemption,if applicable)
Exempt per;SCM Vol. 1 4.04.A.3(DGS memo dated 06/12/1981)
County of Fresno
24-TAY-18535
Page 1 of 4
EXHIBIT A
AUTHORITY, PURPOSE, AND SCOPE OF WORK
1. Authority
This Standard Agreement, including the STD 213 (the "Agreement"), is made pursuant
to the following statutes:
A. Transitional Housinq Program's (THP) item 2240-102-0001 of Section 2.00 of
the Budget Act of 2024 (Chapter 22 of the Statutes of 2024) and Chapter 11.7,
commencing with Health and Safety Code (HSC) Section 50807, of Part 2 of
Division 31 of the Health and Safety Code (collectively, the "THP Statute").
B. Housing Navigation and Maintenance Program's (HNMP) item 2240-103-
0001 of Section 2.00 of the Budget Act of 2024 (Chapter 22 of the Statutes of
2024) and Chapter 11.8 (commencing with HSC 50811) of Part 2 of Division 31
of the Health and Safety Code (collectively, the "HNMP Statute").
The Department of Housing and Community Development (the "Department") has
allocated designated funding to counties for use by county child welfare services
agencies.
2. Purpose
In accordance with the authorities cited above, the Contractor was awarded Financial
Assistance (The "Allocation Acceptance Form") in the form of a grant from the THP and
HNMP Programs (collectively referred to as the Grant) for the 2024-2025 fiscal year.
The purpose of the THP program is to help young adults who are 18 through 24 years
of age, inclusive, (herein meaning starting at their 18th birthday until their 25th birthday
known as the "eligibility period") to secure and maintain housing with priority given to
young adults formerly in the state's foster care or probation systems.
The purpose of the HNMP program is to provide housing navigators to help young
adults who are within the eligibility period to secure and maintain housing with priority
given to young adults currently or formerly in the foster care system. Additionally, the
HNMP program provides funding to the Contractors to provide training to its child
welfare agency social workers and probation officers who serve nonminor dependents
(HSC Section 50811).
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
County of Fresno
24-TAY-18535
Page 2 of 4
EXHIBIT A
The Allocation Acceptance Form, including all representations made by the Contractor
therein, are hereby incorporated in this Agreement. The Department agrees to make the
Grant based on the THP and HNMP Statutes and this Agreement.
The Department and the Contractor enter into this Agreement in accordance with the
terms and conditions set forth herein; subject to all the provisions of the applicable
statutes and further subject to the State laws and requirements governing State
contracts.
3. Scope of Work
The Contractor agrees that all THP funds disbursed pursuant to this Agreement shall be
used to help young adults who are within the eligibility period to secure and maintain
housing. Contractor further agrees that priority shall be given to young adults formerly in
the foster care or probation systems.
A. The Contractor shall certify to employ the core components of Housing First,
pursuant to Welfare and Institutions Code Section 8255.
B. Contractor will use all HNMP funds disbursed pursuant to this Agreement and
shall be used for the support of housing navigators to help young adults, who are
within the eligibility period to secure and maintain housing with priority given to
young adults in the foster care system.
C. The Contractor agrees to use the HNMP funds for eligible activities which may
include, providing training to its child welfare agency social workers and
probation officers who serve nonminor dependents. The training shall address an
overview of the housing resources available through the local coordinated entry
system, homeless continuum of care, and county public agencies, including, but
not limited to, housing navigation, permanent affordable housing, Transitional
Housing Program-Plus, and housing choice vouchers. The training shall also
address how to access and receive a referral to existing housing resources, the
social worker's and probation officer's role in identifying unstable housing
situations for youth and referring youth to housing assistance programs.
D. The Contractor agrees to use the THP and HNMP funds for Program Activities
which may include, but are not limited to the following:
1) Identifying and assisting housing services for this population within each
community.
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
County of Fresno
24-TAY-18535
Page 3 of 4
EXHIBIT A
2) Helping this population secure and maintain housing (with priority given to
those formerly in the state's foster care system).
3) Improving coordination of services and links to community resources
within the child welfare system and the Homeless Continuum of Care.
4) Outreach and targeting to serve those with the most severe needs.
E. In performing the Program Activities, the Department agrees to provide the
aggregate amount identified on the STD 213 cover-page, page 1 number 3 of
this Agreement. In no instance shall the Department be liable for any costs for
the work more than the Grant amount, or for any unauthorized or ineligible costs.
4. Monitoring and Reporting
The Contractor shall maintain books, records, documents, and other evidence that
demonstrates the funding was used for the appropriate purposes, as laid out in the
Scope of Work. These books, records, documents, and other evidence shall be made
available for audit and inspection by the Department for a period of five years.
The Contractor must keep specific details of the use of the funds for the purpose of
reporting as detailed herein. A reporting form, provided by the Department, shall be
submitted every 6 months subsequent to the contract execution. By January 31st of
each reporting year, the Contractor shall submit a report to the Department, covering
the reporting period of July 1st to December 31st, and by July 31st of each reporting year,
covering the reporting period of January 1st to June 30t" addressing the THP and HNMP
reporting requirements. The final report will be due no later than July 31, 2027. The
reports must include but are not limited to, the following information:
A. The number of homeless youth served;
B. Description of how the Child Welfare Agency identified and oversaw the housing
navigators and the Housing Navigation and Maintenance Program;
C. The number of current and former foster youth served;
D. The number of people served who are currently and formerly on probation;
E. The number of homeless youths who exited homelessness into temporary
housing;
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
County of Fresno
24-TAY-18535
Page 4 of 4
EXHIBIT A
F. The number of homeless youths who exited homelessness into permanent
housing; and,
G. Subpopulation data including:
1) Number of participants that are employed;
2) Number of participants that are students;
3) Number of participants identified as LGBTQ+;
4) Number of participants having a disability;
5) Number of participants with their own minor children in the household;
6) Average number of children per household including participants own
child(ren); and,
7) Average number of household occupants where participants reside.
5. Effective Date and Expenditure Deadline
A. All Agreements are effective upon approval by the Department representative's
signature on page one of the fully executed Standard Agreement, STD 213, (the
"Effective Date").
B. All Agreements shall terminate five (5) years after the Effective Dates as stated in
the STD 213, paragraph 2 (the "Expiration Date").
C. THP and HNMP funds must be expended between the Award Date and June 30,
2027 (the "Expenditure Deadline") and must observe all other performance
requirements as specified herein. Any expenses incurred after June 30, 2027,
will not be eligible for payment from any Grant(s) funds. To allow for sufficient
processing time, final Request for Funds must be received by the Department no
later than April 1, 2027.
D. Any THP and HNMP funds not disbursed and/or expended prior to
June 30, 2027, shall be disencumbered and be returned to the Department.
Contractor must provide check(s) payable to the Department of Housing and
Community Development and be mailed to 651 Bannon Street, Suite 400,
Attention: Administration and Management Division, Accounts Payable,
Sacramento, CA 95811, no later than one month following the expiration of the
Expenditure Date and must reference the contract number.
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
County of Fresno
24-TAY-18535
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Budget Detail
A. Transitional Housing Program (THP)
The Budget Act of 2024 (Section 2.00 Chapter 22 of the Statutes of 2024 (AB
107).
2240-102-0001— For local assistance, the Department of Housing and
Community Development.
Pursuant to Section 50807(b) of the Health and Safety Code, the Department
has consulted with the Department of Social Services, the Department of
Finance, and the County Welfare Directors Association to develop a formula
allocation schedule for the purpose of distributing funds for use by county child
welfare agencies, for the purpose of housing stability to help young adults who
are 18 through 24 years of age, inclusive, (herein meaning starting at their 18th
birthday until their 25th birthday) secure and maintain housing. Priority is given to
young adults formerly in the state's foster care and/or probation systems.
B. Housing Navigation and Maintenance Program (HNMP)
The Budget Act of 2024 (Section 2.00 of Chapter 22 of the Statutes of 2024
(AB 107).
2240-103-0001— For local assistance, the Department of Housing and
Community Development.
2. Conditions of Disbursement
Prior to receiving any Grant funds, the Contractor shall submit the following for the
Department's approval:
A. Resolution from the governing board of the grantee;
B. Payee Data Record (Std. 204) or Government TIN Form, as applicable; and,
C. Any other documents, certifications, or evidence deemed necessary by the
Department prior to the disbursement of Grant funds.
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
County of Fresno
24-TAY-18535
Page 2 of 2
EXHIBIT B
Provisions:
(a) Notwithstanding any other law, grants awarded pursuant to this provision shall be
exempt from the personal services contracting requirements of Article 4 (commencing
with Section 19130) of Chapter 5 of Part 2 of Division 5 of Title 2 of the Government
Code, and from the Public Contract Code and the State Contracting Manual and shall
not be subject to the approval of the Department of General Services.
3. Payee
Name: County of Fresno Amount: $766,206 THP Award
Name: County of Fresno Amount: $565,029 HNMP Award
Transitional Age Youth (TAY) Programs - Transitional Housing Program (THP), Round 6 and
Housing Navigation and Maintenance Program (HNMP), Round 3
Allocation Acceptance Date: 10/09/2024
Approved Date: 11/03/2024
Prep. Date: 01/30/2025
THP 6
Fund/Subclass: 0065/17244
Org no.: 1139
Account: 3575
HNMP 3
Fund/Subclass: 0065/17224
Org no.: 1119
Account: 3575