The URL can be used to link to this page

Home My WebLink AboutSTATE CalRECYCLE 2025-26 Waste Tire Enforcement Grant_A-25-199.pdf COtj County of Fresno Hall of Records, Room 301 2281 Tulare Street Fresno,California 601 Board of Supervisors 93721-2198 O� 1$56 0 Telephone: (559)600-3529 FRV,t' Minute Order Toll Free: 1-800-742-1011 www.fresnocountyca.gov May 20, 2025 Present: 5- Vice Chairman Garry Bredefeld, Supervisor Luis Chavez, Supervisor Nathan Magsig, Chairman Buddy Mendes, and Supervisor Brian Pacheco Agenda No. 42. Public Health File ID: 25-0373 Re: Approve and authorize the Chairman to execute a revenue Agreement with the California Department of Resources Recycling and Recovery for 2024-25 Waste Tire Enforcement Grant(TEA32)funding, effective June 30, 2025 through September 30, 2026 ($350,000); and approve and authorize the Director of the Department of Public Health, or designee,to be the signatory on behalf of the Board of Supervisors on associated grant agreement documents, expenditure forms and reports APPROVED AS RECOMMENDED Ayes: 5- Bredefeld, Chavez, Magsig, Mendes, and Pacheco Agreement No. 25-199 County of Fresno Page 43 COtj�� Board Agenda Item 42 O 1856 O FRE`'� DATE: May 20, 2025 TO: Board of Supervisors SUBMITTED BY: David Luchini, RH, PHN, Director, Department of Public Health SUBJECT: Revenue Agreement with the California Department of Resources Recycling and Recovery for Waste Tire Enforcement Grant Funds RECOMMENDED ACTION(S): 1. Approve and authorize the Chairman to execute a revenue Agreement with the California Department of Resources Recycling and Recovery for 2024-25 Waste Tire Enforcement Grant (TEA32)funding, effective June 30, 2025 through September 30, 2026 ($350,000); and 2. Approve and authorize the Director of the Department of Public Health, or designee, to be the signatory on behalf of the Board of Supervisors on associated grant agreement documents, expenditure forms and reports. Approval of the first recommended action will allow the Department of Public Health (Department)to receive TEA 32 non-competitive grant funds from the California Department of Resources Recycling and Recovery(CalRecycle)to fund the Local Government Waste Tire Enforcement Grant Program to continue inspection and enforcement activities related to handling and disposing of waste tires in the County. Approval of the second recommended action will allow the Department Director, or designee, to submit required grant items and reports, excluding budget or contract amendments, on behalf of the County. This item is countywide. ALTERNATIVE ACTION(S): There are no viable alternative actions. If the Board does not approve the recommended actions, the Department would discontinue the Waste Tire Enforcement Program, which would result in the inability to investigate illegal waste tire dumping and unpermitted waste tire haulers, including related enforcement and clean-up of illegal dump sites in coordination with CalRecycle and local law enforcement agencies. FISCAL IMPACT: There is no increase in Net County Cost associated with the recommended actions. The 2024-25 Waste Tire Enforcement revenue agreement($350,000) includes an increase of$50,000 from prior year funding. The grant performance period, which includes submitting claims for reimbursement, begins June 30, 2025 and ends June 29, 2026. The report preparation period is from June 30, 2026 through September 30, 2026 and only the costs incurred to prepare the final report and final payment requires are eligible for reimbursement during the report preparation period. The grant allocation is non-competitive and does not require matching funds. The revenue agreement allows for full recovery of indirect costs at 20% of total direct costs in the approved budget. Sufficient appropriations and revenues will be included in the Department's Org 5620 FY 2025-26 Recommended Budget. County of Fresno Page 1 File Number.25-0373 File Number:25-0373 DISCUSSION: The Department has received Waste Tire Enforcement funds since 2000. On January 3, 2023, the Board passed Resolution 23-002 authorizing the submission of up to five years of applications to CalRecycle for the Local Government Waste Tire Enforcement Grant Program funds. In accordance with the Resolution, the Department submitted its application on November 12, 2024, which resulted in the recommended revenue agreement before the Board. The recommended revenue agreement represents the third year of funding under the Resolution. Waste Tire Enforcement Program staff are responsible for performing initial and follow-up inspections for waste tire generators, haulers, and end-use facilities. Inspections are the core component of the Waste Tire Enforcement Program and are followed up with appropriate compliance actions to ensure operators are following all used and waste tire regulations, including storage standards, use of appropriately registered waste tire haulers, and maintaining manifest documentation requirements. The second component is surveillance; it includes investigating illegal tire disposal activities, surveying tire dealers, auto dismantlers, and other tire facilities to ensure compliance with all applicable laws and regulations. When violations are discovered, a Notice of Violation is issued to operators or facilities to correct and achieve compliance with regulations. Currently there are approximately 790 waste tire facilities identified in the County's database. It is estimated that the program will conduct over 1,100 inspection and surveillance activities, which include identifying waste tire sites, conducting waste tire facility inspections, re-inspections, complaints, tire pick-ups, and enforcement of illegal dumping during the current fiscal year with similar inspections in the County's 2025-26 fiscal year. A one dollar and seventy-five cent($1.75)fee on new tires sold in California funds the Waste Tire Enforcement Program, which enables local solid waste enforcement agencies to implement effective waste tire inspection, enforcement, and compliance programs to protect public health and the environment. The recommended revenue agreement provides funding for program personnel costs, mandatory training conducted by the State, and meeting/conference expenses. In addition, the Department proposes to continue staffing the program with a District Attorney Investigator through an Inter-Departmental Agreement with the District Attorney's Office. As a peace officer, a District Attorney Investigator can investigate Criminal and Business and Professional Code violations in conjunction with inspection and enforcement duties under the program. REFERENCE MATERIAL: BAI #64, June 18, 2024 BAI #39, April 25, 2023 BAI #26, January 3, 2023 ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk-Agreement with CalRecycle CAO ANALYST: Ronald W. Alexander, Jr. County of Fresno Page 2 File Number.25-0373 Agreement No. 25-199 State of California -California Environmental Department of Resources Recycling and Protection Agency Recovery (CalRecycle) CalRecycle 110 (Rev 10119) Grant Agreement Cover Sheet Grant Number TEA32-24-0034 Name of Grant Program 2024-25 Local Government Waste Tire Enforcement Grants Grantee Name Fresno County Taxpayees Federal Employer Identification Number 94-6000512 Total Grant not to Exceed $350,000.00 Start of Grant Term Notice to Proceed Email Date End of Grant Term September 30, 2026 The Department of Resources Recycling and Recovery (CalRecycle) and Fresno County (the "Grantee"), in mutual consideration of the promises made herein, agree to comply with the provisions of this Agreement, which consists of this Grant Agreement Cover Sheet and the following Exhibits, which are incorporated by this reference and made a part of this Agreement as if attached hereto: Exhibit A—Terms and Conditions Exhibit B — Procedures and Requirements Exhibit C—Application with revisions, if any, and any amendments This Agreement is of no force or effect until signed by both parties. Grantee shall not commence performance until it receives written approval from CalRecycle. In witness whereof, the parties hereto have executed this Agreement as of the dates entered below. Page 1 of 3 TEA32-24-0034 Fresno County DepartmentlGr'antor Name Grantee Name CalRecycle Fresno County Signature of Calftcycle's Authorized $lgnat+ure of Grantee's Authorized Signatory Signatory {as authorized In Resolui lvn Letter cif Corn ltment, or Letterof l)esi nation C3'gjt4lly signed by-YOgeeta Digitally signed by Buddy Mendes Yog eeta',5 f1c"��"111c" Shams Buddy M e n d e S Date:2025.06.10 10:54:54-07'00' t)atea 2026.06.13 1 W07:35-07"00' Printed'Name of CalRecycle's Authorized Printed Name of Grantee's Authorized Signatory Signatory Yogeeta Sharma, Ernest Buddy Mendes Title Title Chief Financial Officer, Ca' Recycle Chairman of the Board of Supervisors Date Date 06/11/2025 06/10/2025 Granted Payment Address Department of Public Health PO Box 11800 Fresno, CA 93775 Revised Grantee Payment Address (if needed) Page 2 of 3 TEA32-24-0034 Fresno County Certification of Funding Amount Encumbered by Prior Amount Encumbered for Total Amount this Agreement this Agreement Encumbered to Date $350,000.00 $350,000.00 Grant Year/Program Chapter Statute Year 2024-25 Local Government Waste Tire Enforcement 22 2024 Grants Org Code Reference Fund 3970 101 0226 Enactment Year Fiscal Year Fund Title 2024 2024-25 TIRE Fi$Cal Expenditure Information Reporting Structure Program (PGM-SUB TSK) Account/Alt Account 39707830 3700000212 5432000 1 hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. Signature of CalRecycle Budget Office Date Mae O'Neal Digitally signed by Mae O'Neal M a r 28 2025� Date:2025.03.28 13:57:16-07'00' , Page 3 of 3 TEA32-24-0034 Fresno County Certification of Funding Amount Encumbered by Prior Amount Encumbered for Total Amount this Agreement this Agreement Encumbered to Date $350,000.00 $350,000.00 Grant Year/Program Chapter Statute Year 2024-25 Local Government Waste Tire Enforcement 22 2024 Grants Qrg Code Reference Fund 3970 101 0226 Enactment Year Fiscal Year Fund Title 2024 2024-25 TIRE Fi$Cal Expenditure Information Reporting Structure Program (P+GM-SUB-TSK) Account/Alt,Account 39707830 3700000212 5432000 1 hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. Signature of CalRecycle Budget Office Date Mae O'Neal Digitally signed by Mae O'Neal M a r 28 2025 Date:2025.03.28 13:57:16-07'00' , Page 3 of 3 TEA32-24-0034 Fresno County Exhibit A Terms and Conditions Local Government Waste Tire Enforcement (TEA) Grant Program Fiscal Year 2024-25 The following terms used in this Grant Agreement (Agreement) have the meanings given to them below, unless the context clearly indicates otherwise: • "CalRecycle" means the Department of Resources Recycling and Recovery. • "Director" means the Director of CalRecycle or his or her designee. • "Grant Agreement" and "Agreement" means all documents comprising the agreement between CalRecycle and the grantee for this grant. • "Grant Manager" means CalRecycle staff person responsible for monitoring the grant. • "Grantee" means the recipient of funds pursuant to this Agreement. • "Program" means the Local Government Waste Tire Enforcement Grant Program. • "State" means the State of California, including, but not limited to, CalRecycle and/or its designated officer. Air or Water Pollution Violation The grantee shall not be: (a) In violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district. (b) Out of compliance with any final cease and desist order issued pursuant to Water Code Section 13301 for violation of waste discharge requirements or discharge prohibitions. (c) Finally determined to be in violation of provisions of federal law relating to air or water pollution. Amendment No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph. Americans with Disabilities Act The grantee assures the state that it complies with the Americans with Disabilities Act of 1990 (ADA) (42 U.S.C.§ 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. CalRecycle's Non-Competitive Grant Terms and Conditions 1 Assignment, Successors, and Assigns (a) This Agreement may not be assigned by the grantee, either in whole or in part, without CalRecycle's prior written consent. (b) The provisions of this Agreement shall be binding upon and inure to the benefit of CalRecycle, the grantee, and their respective successors and assigns. Audit/Records Access The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State Audits, or their designated representatives) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The grantee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment date or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The grantee agrees to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the grantee agrees to include a similar right of the State to audit records and interview staff in any contract or subcontract related to performance of this Agreement. [It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and Requirements (Exhibit B)with your finance department, contractors and subcontractors. Examples of audit documentation include, but are not limited to: expenditure ledger, payroll register entries and time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts, change orders, invoices, and/or cancelled checks.] Authorized Representative The grantee shall continuously maintain a representative vested with signature authority authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all times, keep the Grant Manager informed as to the identity and contact information of the authorized representative. Availability of Funds CalRecycle's obligations under this Agreement are contingent upon and subject to the availability of funds appropriated for this grant. Bankruptcy/Declaration of Fiscal Emergency Notification If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code (11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration, pursuant to the procedures set forth in the section entitled "Communications" herein. CalRecycle's Non-Competitive Grant Terms and Conditions 2 Charter Cities If the grantee is a charter city, a joint powers authority that includes one or more charter cities, or the regional lead for a regional program containing one or more charter cities, the grantee shall not receive any grant funding if such funding is prohibited by Labor Code section 1782. If it is determined that Labor Code section 1782 prohibits funding for the grant project, this Agreement will be terminated and any disbursed grant funds shall be returned to CalRecycle. Child Support Compliance Act For any agreement in excess of$100,000, the grantee acknowledges that: (a) The grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq. (b) The grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees, and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. Communications All communications from the grantee to CalRecycle shall be directed to the Grant Manager. All notices, including reports and payment requests, required by this Agreement shall be given in writing by email, letter, or fax to the Grant Manager as identified in the Procedures and Requirements (Exhibit B). If an original document is required, prepaid mail or personal delivery to the Grant Manager is required following the email or fax. Compliance The grantee shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. The grantee shall provide evidence, upon request, that all local, state, and/or federal permits, licenses, registrations, and approvals have been secured for the purposes for which grant funds are to be expended. The grantee shall maintain compliance with such requirements throughout the Grant Term. The grantee shall ensure that the requirements of the California Environmental Quality Act are met for any approvals or other requirements necessary to carry out the terms of this Agreement. The grantee shall ensure that all of grantee's contractors and subcontractors have all local, state, and/or federal permits, licenses, registrations, certifications, and approvals required to perform the work for which they are hired. Any deviation from the requirements of this section shall result in non- payment of grant funds. Conflict of Interest The grantee needs to be aware of the following provisions regarding current or former state employees. If the grantee has any questions on the status of any person CalRecycle's Non-Competitive Grant Terms and Conditions 3 rendering services or involved with this Agreement, CalRecycle must be contacted immediately for clarification. Current State Employees (Pub. Contract Code, § 10410): (a) No officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required as a condition of regular state employment. (b) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Contract Code, § 10411): (a) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. (b) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the twelve month period prior to his or her leaving state service. If the grantee violates any provisions of above paragraphs, such action by the grantee shall render this Agreement void. (Pub. Contract Code, § 10420). Contractors/Subcontractors The grantee will be entitled to make use of its own staff and such contractors and subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change in contractors or subcontractors must be mutually acceptable to the parties. Immediately upon termination of any such contract or subcontract, the grantee shall notify the Grant Manager. Nothing contained in this Agreement or otherwise, shall create any contractual relation between CalRecycle and any contractors or subcontractors of grantee, and no agreement with contractors or subcontractors shall relieve the grantee of its responsibilities and obligations hereunder. The grantee agrees to be as fully responsible to CalRecycle for the acts and omissions of its contractors and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the grantee. The grantee's obligation to pay its contractors and subcontractors is an independent obligation from CalRecycle's obligation to make payments to the grantee. As a result, CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to any contractor or subcontractor. Copyrights Grantee retains title to any copyrights or copyrightable material produced pursuant to this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive, CalRecycle's Non-Competitive Grant Terms and Conditions 4 transferable, world-wide license to reproduce, translate, and distribute copies of any and all copyrightable materials produced pursuant this Agreement, for nonprofit, non- commercial purposes, and to have or permit others to do so on CalRecycle's behalf. Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to CalRecycle pursuant to this section. Corporation Qualified to do Business in California When work under this Agreement is to be performed in California by a corporation, the corporation shall be in good standing and currently qualified to do business in the State. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Discharge of Grant Obligations The grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the grantee's Board of Directors shall accept and certify as accurate the final report prior to its submission to CalRecycle. Disclaimer of Warranty CalRecycle makes no warranties, express or implied, including without limitation, the implied warranties of merchantability and fitness for a particular purpose, regarding the materials, equipment, services or products purchased, used, obtained and/or produced with funds awarded under this Agreement, whether such materials, equipment, services or products are purchased, used, obtained and/or produced alone or in combination with other materials, equipment, services or products. No CalRecycle employees or agents have any right or authority to make any other representation, warranty or promise with respect to any materials, equipment, services or products, purchased, used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for special, incidental or consequential damages arising from the use, sale or distribution of any materials, equipment, services or products purchased or produced with grant funds awarded under this Agreement. Discretionary Termination The Director shall have the right to terminate this Agreement at his or her sole discretion at any time upon 30 days written notice to the grantee. Within 45 days of receipt of written notice, grantee is required to: (a) Submit a final written report describing all work performed by the grantee. (b) Submit an accounting of all grant funds expended up to and including the date of termination. (c) Reimburse CalRecycle for any unspent funds. Disputes In the event of a dispute regarding performance under this Agreement or interpretation of requirements contained therein, the grantee may, in addition to any other remedies CalRecycle's Non-Competitive Grant Terms and Conditions 5 that may be available, provide written notice of the particulars of such dispute to the Branch Chief of Financial Resources Management Branch, Department of Resources Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written notice must contain the grant number. Unless otherwise instructed by the Grant Manager, the grantee shall continue with its responsibilities under this Agreement during any dispute. Drug-Free Workplace Certification The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California, that the grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a drug-free workplace by taking the following actions: (a) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions that will be taken against employees for violations. (b) Establish a drug-free awareness program to inform employees about all of the following: (1) The dangers of drug abuse in the workplace. (2) The grantee's policy of maintaining a drug-free workplace. (3) Any available counseling, rehabilitation, and employee assistance programs. (4) Penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee who works on the grant: (1) Receive a copy of the drug-free policy statement of the grantee. (2)Agrees to abide by the terms of such statement as a condition of employment on the grant. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future State agreements if CalRecycle determines that the grantee has made a false certification, or violated the certification by failing to carry out the requirements as noted above. Effectiveness of Agreement This Agreement is of no force or effect until signed by both parties. Entire Agreement This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties. Environmental Justice In the performance of this Agreement, the grantee shall conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the state. CalRecycle's Non-Competitive Grant Terms and Conditions 6 Failure to Perform as Required by this Agreement CalRecycle will benefit from the grantee's full compliance with the terms of this Agreement only by the grantee's: (a) Investigation and/or application of technologies, processes, and devices which support reduction, reuse, and/or recycling of wastes. (b) Cleanup of the environment. (c) Enforcement of solid waste statutes and regulations, as applicable. Therefore, the grantee shall be in compliance with this Agreement only if the work it performs results in: (a) Application of information, a process, usable data or a product which can be used to aid in reduction, reuse, and/or recycling of waste. (b) The cleanup of the environment. (c) The enforcement of solid waste statutes and regulations, as applicable. If the Grant Manager determines that the grantee has not complied with the Grant Agreement, the grantee may forfeit the right to reimbursement of any grant funds not already paid by CalRecycle, including, but not limited to, the 10 percent withhold. In addition to forfeiture of grant funds, failure to perform as required by this Agreement may impact Grantee's eligibility for future grants offered by CalRecycle. Force Majeure Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party. Forfeit of Grant Funds/Repayment of Funds Improperly Expended If grant funds are not expended, or have not been expended, in accordance with this Agreement, or if real or personal property acquired with grant funds is not being used, or has not been used, for grant purposes in accordance with this Agreement, the Director, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the 10 percent withhold, and/or to repay to CalRecycle any funds improperly expended. Generally Accepted Accounting Principles The grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures. Grant Manager The Grant Manager's responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to CalRecycle pursuant to this Agreement. The Grant Manager may monitor grantee performance to CalRecycle's Non-Competitive Grant Terms and Conditions 7 ensure that the grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Manager does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is expressly stated in the Procedures and Requirements (Exhibit B). Grantee Accountability The grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to CalRecycle, the grantee is responsible for repayment of the funds to CalRecycle. Grantee's Indemnification and Defense of the State The grantee agrees to indemnify, defend and save harmless the state and CalRecycle, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the grantee as a result of the performance of this Agreement. Grantee's Name Change A written amendment is required to change the grantee's name as listed on this Agreement. Upon receipt of legal documentation of the name change, CalRecycle will process the amendment. Payment of Payment Requests presented with a new name cannot be paid prior to approval of the amendment. In Case of Emergency In the event of an emergency, or where there is an imminent threat to public health and safety or the environment, the grantee may choose, at its own risk, to incur grant- eligible expenses not previously included in the approved Budget, subject to subsequent approval by the Grant Manager of both the Budget change and the need to implement the Budget change on an emergency basis. The grantee shall notify the Grant Manager of the emergency and the Budget change at the earliest possible opportunity. CalRecycle reserves the right to accept or reject the grantee's determination that the circumstances constituted an emergency or a threat to public health and safety or the environment. If the Grant Manager determines that the circumstances did not constitute an emergency or a threat to public health or safety, the Budget change will be disallowed. CalRecycle's Non-Competitive Grant Terms and Conditions $ Limited Waiver of Sovereign Immunity and Consent to Jurisdiction The Grantee expressly and irrevocably waives sovereign immunity (and any defenses based thereon) in favor of CalRecycle, but not as to any other person or entity, as to any dispute which specifically arises under this Agreement and not as to any other action, matters or disputes. The Grantee does not waive its sovereign immunity with respect to (i) actions by third parties, except for parties acting on behalf of, under authorization from the Grantee or CalRecycle, or (ii) disputes between the Grantee and CalRecycle which do not specifically arise under this Agreement. The Grantee further agrees that exhaustion of tribal administrative remedies, including before any tribal court, shall not be required prior to proceeding to filing a complaint in the appropriate court of law; and The Grantee and CalRecycle agree that any monetary damages awarded or arising under this Agreement shall be exclusively limited to actual direct damages incurred based on obligations contained in this Agreement that have been demonstrated with substantial certainty and which do not, in any event, exceed the total amount of the award under this Agreement. The Grantee and CalRecycle agree not to assert any claim for damages, injunctive, or other relief which is not consistent with the provisions of this Agreement; and The Grantee and CalRecycle may seek, and the Grantee may seek after it has exhausted any available remedy through the Government Claims Program and the Program so approves,judicial review for breach of contract in the State Superior Court for Sacramento County, including any appellate proceedings. The Grantee and CalRecycle expressly consent to the jurisdiction of such Court, provided that: (a) No person or entity other than the Grantee and CalRecycle is a party to the action, unless failure to join a third party would deprive the court of jurisdiction; provided, however, that nothing herein shall be construed to constitute a waiver of the sovereign immunity of the Grantee or CalRecycle in respect to any such third party. (b) The judgment so entered has the same force and effect as, and is subject to all the provisions of law relating to, a judgment in a civil action, and may be enforced like any other judgment of the court in which it is entered. Nothing in this Agreement shall be construed to constitute a waiver of the sovereign immunity of the Grantee with respect to intervention by any additional party not deemed an indispensable party to the proceeding. Unless otherwise agreed by the Grantee and CalRecycle, any dispute resolution meetings or communications, or mediation, shall be in the context of a settlement discussion to potential litigation and remain confidential to the extent not prohibited by applicable law. CalRecycle's Non-Competitive Grant Terms and Conditions 9 No Agency Relationship Created/Independent Capacity The grantee and the agents and employees of grantee, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of CalRecycle. No Waiver of Rights CalRecycle shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by CalRecycle. No delay or omission on the part of CalRecycle in exercising any rights shall operate as a waiver of such right or any other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice or constitute a waiver of CalRecycle's right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by CalRecycle, nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of any of CalRecycle's rights or of any of grantee's obligations as to any future transactions. Whenever the consent of CalRecycle is required under this Agreement, the granting of such consent by CalRecycle in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of CalRecycle. Non-Discrimination Clause (a) During the performance of this Agreement, grantee and its contractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment on the bases enumerated in Government Code Section 12900 et seq. (b) The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California that the grantee has, unless exempted, complied with the nondiscrimination program requirements (Gov. Code, § 12990, subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not applicable to public entities.) Order of Precedence The performance of this grant shall be conducted in accordance with the Terms and Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other combination of Exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as "Terms"). Grantee's CalRecycle-approved Application (Grantee's Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply: (a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions (c) Procedures and Requirements (d) Project Summary/Statement of Use (e) Budget (f) Work Plan (g) Grantee's Application (h)All other attachments hereto, including any that are incorporated by reference. CalRecycle's Non-Competitive Grant Terms and Conditions 10 Ownership of Drawings, Plans and Specifications The grantee shall, at the request of CalRecycle or as specifically directed in the Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data, drawings, design plans, specifications, photographs, negatives, audio and video productions, films, recordings, reports, findings, recommendations, and memoranda of every description or any part thereof, prepared under this Agreement. Grantee hereby grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to reproduce, translate, and distribute copies of any and all such materials produced pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or permit others to do so on CalRecycle's behalf. Payment (a) The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Work Plan, if applicable, which is attached hereto and incorporated herein by this reference. CalRecycle shall reimburse the grantee for only the work and tasks specified in the Work Plan or the Grantee's Application at only those costs specified in the Budget and incurred in the term of the Agreement. (b) The grantee shall carry out the work described in the Work Plan or in the Grantee's Application in accordance with the approved Budget, and shall obtain the Grant Manager's written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee's Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the grantee fails to obtain such prior written approval, the Director, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. (c) The grantee shall request reimbursement in accordance with the procedures described in the Procedures and Requirements (Exhibit B). (d) Ten percent will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld pursuant to CalRecycle's 10 percent) retention policy. (e) Lodgings, Meals and Incidentals: Grantee's Per Diem eligible costs are limited to the amounts authorized in the California State Administrative Manual (contact the Grant Manager for more information). (f) Payment will be made only to the grantee. (g) Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements (Exhibit B). Personnel Costs If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for his or her regular job duties, including a proportionate CalRecycle's Non-Competitive Grant Terms and Conditions 11 share of any benefits to which the employee is entitled, unless otherwise specified in the Procedures and Requirements (Exhibit B). Real and Personal Property Acquired with Grant Funds (a)All real and personal property, including equipment and supplies, acquired with grant funds shall be used by the grantee only for the purposes for which CalRecycle approved their acquisition for so long as such property is needed for such purposes, regardless of whether the grantee continues to receive grant funds from CalRecycle for such purposes. In no event shall the length of time during which such property, including equipment and supplies, acquired with grant funds, is used for the purpose for which CalRecycle approved its acquisition be less than five (5) years after the end of the grant term, during which time the property, including equipment and supplies, must remain in the State of California. (b) Subject to the obligations and conditions set forth in this section, title to all real and personal property acquired with grant funds, including all equipment and supplies, shall vest upon acquisition in the grantee. The grantee may be required to execute all documents required to provide CalRecycle with a security interest in any real or personal property, including equipment and supplies, and it shall be a condition of receiving this grant that CalRecycle shall be in first priority position with respect to the security interest on any such property acquired with the grant funds, unless pre- approved in writing by the Grant Manager that CalRecycle will accept a lower priority position with respect to the security interest on the property. Grantee shall inform any lender(s)from whom it is acquiring additional funding to complete the property purchase of this grant condition. (c) The grantee may not transfer Title to any real or personal property, including equipment and supplies, acquired with grant funds to any other entity without the express authorization of CalRecycle. Grantee's violation of this provision shall result in Grantee's reimbursement to CalRecycle of the amount of grant funds used to purchase said equipment and supplies. (d) CalRecycle will not reimburse the grantee for the acquisition of equipment that was previously purchased with CalRecycle grant funds, unless the acquisition of such equipment with grant funds is pre-approved in writing by the Grant Manager. In the event of a question concerning the eligibility of equipment for grant funding, the burden will be on the grantee to establish the pedigree of the equipment. Reasonable Costs A cost is reasonable if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Consideration will be given to: (a) Whether the cost is of a type generally recognized as ordinary and necessary for the performance of the grant. (b) The restraints or requirements imposed by such factors as generally accepted sound business practices, arms-length bargaining, federal and state laws and regulations, and the terms and conditions of this Agreement. (c) Whether the individuals concerned acted with prudence in the circumstances, considering their responsibilities to the organization, its members, employees, clients, and the public at large. CalRecycle's Non-Competitive Grant Terms and Conditions 12 (d) Significant deviations from the established practices of the organization which may unjustifiably increase the grant costs. Recycled-Content Paper All documents submitted by the grantee must be printed double-sided on recycled- content paper containing 100 percent post-consumer fiber. Specific pages containing full color photographs or other ink-intensive graphics may be printed on photographic paper. Reduction of Waste In the performance of this Agreement, grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate. Reduction of Waste Tires Unless otherwise provided for in this Agreement, in the performance of this Agreement, for all purchases made with grant funds, including, but not limited to equipment and tire- derived feedstock, the grantee shall purchase and/or process only California waste tires and California waste tire-derived products. As a condition of final payment under this Agreement, the grantee must provide documentation substantiating the source of the tire materials used during the performance of this Agreement to the Grant Manager. Reimbursement Limitations Under no circumstances shall the grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other CalRecycle funded program. All costs charged against the Agreement shall be net of all applicable credits. The term "applicable credits" refers to those receipts or reductions of expenditures that operate to offset or reduce expense items that are reimbursable under this Agreement. Applicable credits may include, but are not necessarily limited to, rebates or allowances, discounts, credits toward subsequent purchases, and refunds. Grantee shall, where possible, deduct the amount of the credit from the amount billed as reimbursement for the cost, or shall deduct the amount of the credit from the total billed under a future invoice. Reliable Contractor Declaration Prior to authorizing any contractor or subcontractor to commence work under this Grant, the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle 168) from the contractor or subcontractor, signed under penalty of perjury, disclosing whether of any of the events listed in Section 17050 of Title 14, California Code of Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/titlel4), Division 7, has occurred with respect to the contractor or subcontractor within the CalRecycle's Non-Competitive Grant Terms and Conditions 13 preceding three (3) years. If a contractor is placed on CalRecycle's Unreliable List after award of this Grant, the grantee may be required to terminate that contract. Remedies Unless otherwise expressly provided herein, the rights and remedies hereunder are in addition to, and not in limitation of, other rights and remedies under this Agreement, at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy. Self-Dealing and Arm's Length Transactions All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm's-length transactions and not the result of, or motivated by, self-dealing on the part of the grantee or any employee or agent of the grantee. For purposes of this provision, "arm's-length transactions" are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity's business and the entity chooses the lowest of the resulting bids. "Self-dealing" is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended. Severability If any provisions of this Agreement are found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement without affecting any other provision of this Agreement. To the full extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that this Agreement be deemed to be a valid and binding agreement enforceable in accordance with its terms. Site Access The grantee shall allow the state to access sites at which grant funds are expended and related work being performed at any time during the performance of the work and for ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. Stop Work Notice Immediately upon receipt of a written notice from the Grant Manager to stop work, the grantee shall cease all work under this Agreement. Termination for Cause CalRecycle may terminate this Agreement and be relieved of any payments should the grantee fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, CalRecycle may proceed with the work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be deducted from any sum due the grantee under this Agreement. Termination pursuant to CalRecycle's Non-Competitive Grant Terms and Conditions 14 this section may result in forfeiture by the grantee of any funds retained pursuant to CalRecycle's 10 percent retention policy. Time is of the Essence Time is of the essence to this Agreement. Tolling of Statute of Limitations The statute of limitations for bringing any action, administrative or civil, to enforce the terms of this Agreement or to recover any amounts determined to be owing to CalRecycle as the result of any audit of the grant covered by this Agreement shall be tolled during the period of any audit resolution, including any appeals by the grantee to the Director. Union Organizing By signing this Agreement, the grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Agreement and hereby certifies that: (a) No grant funds disbursed by this grant will be used to assist, promote, or deter union organizing by employees performing work under this Agreement. (B)If the grantee makes expenditures to assist, promote, or deter union organizing, the grantee will maintain records sufficient to show that no state funds were used for those expenditures, and that grantee shall provide those records to the Attorney General upon request. Venue/Choice of Law (a)All proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder shall be held in Sacramento County, California. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. (b) The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. Waiver of Claims and Recourse against the State The grantee agrees to waive all claims and recourse against the state, its officials, officers, agents, employees, and servants, including, but not limited to, the right to contribution for loss or damage to persons or property arising out of, resulting from, or in any way connected with or incident to this Agreement. This waiver extends to any loss incurred attributable to any activity undertaken or omitted pursuant to this Agreement or any product, structure, or condition created pursuant to, or as a result of, this Agreement. CalRecycle's Non-Competitive Grant Terms and Conditions 15 Work Products Grantee shall provide CalRecycle with copies of all final products identified in the Work Plan. Grantee shall also provide CalRecycle with copies of all public education and advertising material produced pursuant to this Agreement. Workers' Compensation/Labor Code The grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the Labor Code, and the grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement. CalRecycle's Non-Competitive Grant Terms and Conditions 16 Calftycleqo October 2024 Department of Resources Recycling and Recovery Exhibit B Procedures and Requirements Local Government Waste Tire Enforcement (TEA) Grant Program Cycle 32 (TEA32) Fiscal Year 2024-25 Copies of these Procedures and Requirements must be shared with both the Finance Department and the staff responsible for implementing the grant activities. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 1 Table of Contents Introduction ...................................................................................................................3 Milestones......................................................................................................................3 Grants Management System (GMS).............................................................................3 Accessingthe Grant ....................................................................................................3 ContactUpdates..........................................................................................................4 Prior to Commencing Work..........................................................................................5 Reliable Contractor Declaration...................................................................................5 Grant Term, Grant Performance Period, and Report Preparation Period.................6 EligibleCosts...............................................................................................................6 Inspections - Priorities and Eligible Activities ...........................................................6 Enforcement.............................................................................................................7 Administrative Costs ................................................................................................8 Education.................................................................................................................9 OperationalCosts ....................................................................................................9 Training.................................................................................................................. 10 Transportation........................................................................................................ 11 IndirectCosts............................................................................................................. 11 IneligibleCosts .......................................................................................................... 11 Bids............................................................................................................................ 12 Modifications.............................................................................................................. 12 Acknowledgements.................................................................................................... 13 ReportingRequirements............................................................................................ 13 Electronic and Original Signatures........................................................ ProgressReport......................................................................................................... 14 FinalReport............................................................................................................... 14 Grant Payment Information........................................................................................ 15 Payment Request and Documentation................................................................... 15 PersonnelHours........................................................................................................ 17 Performance Evaluation ............................................................................................ 17 AuditConsiderations.................................................................................................. 17 Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 2 Introduction The Department of Resources Recycling and Recovery (CalRecycle) administers the Local Government Waste Tire Enforcement (TEA) Grant Program. These Procedures and Requirements describe project and reporting requirements, report due dates, report contents, grant payment conditions, eligible and ineligible project costs, project completion and closeout procedures, and records and audit requirements. In a Collaborative Grant, the term "grantee" used throughout this document refers to the Lead Participant (Lead). The Lead is designated to act on behalf of all Non-Lead Participant(s). The Lead manages the grant, is responsible for the performance of the grant and all required documentation, and administers the grant funds to its Non-Lead Participants on its behalf. This document is attached to, and incorporated by reference, into the Grant Agreement. Milestones June 30, 2025: Grant Term and Grant Performance Period Begin on date indicated in the Notice to Proceed February 26, 2026: Progress Report Due June 29, 2026: Grant Performance Period Ends June 30, 2026—September 30, 2026: Report Preparation Period September 30, 2026: Final Report and Final Payment Request Due Grants Management System (GMS) GMS is CalRecycle's web-based grant application and Grants Management System. Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts are tied to a specific email address. If an email address changes, or if it becomes inactive, the grantee must create a new WebPass account to continue accessing GMS. Establish or manage a WebPass at CalRecycle's WebPass page (hftps:Hsecure.caIrecycle.ca.gov/WebPass/). Accessing the Grant Grantees must log in to GMS (https:Hsecure.caIrecycle.ca.gov/Grants) using their web pass. After logging in, locate the grant in the My Awarded/Open Grants table and select the Grant Management link. The Grant Management Module includes the following sections: • Summary tab: Shows approved budget, paid and remaining amounts. (This section is available to the grantee in read-only mode.) • Payment Request tab: Grantee requests reimbursement. • Reports tab: Grantee uploads required reports. • Documents tab: Grantee uploads all other grant documents that are not supporting documents to a payment request or a report. This section also provides access to documents that were uploaded within other sections of GMS. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 3 Follow the instructions in GMS to work in the system. The following sections describe the reports, transactions, and supporting documents CalRecycle requires. Contact Updates Access to the grant is limited to those listed in the Contacts tab of the Application Module with the "Allow Access" check box marked. A contact may be listed but not granted access by not checking the box. Please note, if a contact is granted access to a grant they will be able to edit contacts, submit payment requests, upload reports, and view all documents. Those with access may update contact information for all contact types except Signature Authority. Email the assigned Grant Manager regarding any changes to Signature Authority information. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 4 Prior to Commencing Work Prior to commencing work under this grant, the grantee's Grant Manager or primary contact and authorized grant Signature Authority should review the Terms and Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key grant administrative requirements. Evaluation of the grantee's compliance with these requirements is a major focus of grant audits. Reliable Contractor Declaration Prior to authorizing a contractor or subcontractor to commence work under this grant, the grantee shall submit to the Grant Manager a declaration from the contractor or subcontractor, signed under penalty of perjury, stating that within the preceding three (3) years, none of the events listed in section 17050 of Title 14 (https://www.calrecycle.ca.gov/Laws/Regulations/Titlel4/), California Code of Regulations, Natural Resources, Division 7, has occurred with respect to the contractor or subcontractor. The grantee must submit this form for each contractor and subcontractor working under the grant. If a contractor or subcontractor is placed on the CalRecycle Unreliable Contractor List (https://www.caIrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the grantee may be required to terminate the contract. Obtain the Reliable Contractor Declaration form (CalRecycle 168) from CalRecycle's Application and Grant Management Tools webpage (hftps:Hcalrecycle.ca.gov/funding/tools/) The grantee must upload a scanned copy of each signed Reliable Contractor Declaration form in GMS. To upload the form: 1. Go to the Reports tab. 2. Click on Reliable Contractor Declaration under Report Type. 3. Click the Add Document button. 4. Select Reliable Contractor Declaration in the Document Type drop down box, enter a document title, click the Browse button to search and upload the document, and then Save. 5. Click on the Submit Report button. For further instructions regarding GMS, including login directions, see the "Grants Management System" section (above). Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 5 Grant Term, Grant Performance Period, and Report Preparation Period The Grant Term begins on June 30, 2025 and ends on September 30, 2026. The grantee must make all grant-eligible program expenditures and incur all grant-eligible costs within this period. Expenditures made or costs incurred prior to June 30, 2025 or after the end date are not eligible for reimbursement. Most costs are further limited during the Report Preparation Period (below). The Grant Performance Period begins on June 30, 2025 and ends on June 29, 2026. The Report Preparation Period is from June 30, 2026 to September 30, 2026. The Final Report and final Payment Request are due by September 30, 2026. Eligible Costs Grantees may incur eligible costs only during the Grant Term, which starts when the grantee receives a Notice to Proceed from CalRecycle and ends on September 30, 2026 (See "Grant Term, Grant Performance Period, and Report Preparation Period" for additional information). All grant expenditures must be for activities, products, and costs specifically included in the approved Work Plan and approved Budget. To be eligible for reimbursement, costs must be incurred after June 30, 2025 and before the end of the Grant Term. All services must be provided, and goods received during this period in order to be eligible costs. Invoices for goods and services must be paid by the grantee prior to the inclusion of those goods or services on a payment request. Eligible costs are limited to the following: Inspections - Priorities and Eligible Activities Inspections are the core component of the grant. Inspections are to be conducted according to the quality standards as outlined in the CalRecycle Waste Tire Enforcement Manual in order to be eligible for reimbursement. Actual personnel hours must be documented by TPID and back-up is to be maintained according to the Terms and Conditions, Audit/Records Access provision on page 2. See further guidance in the Personnel Hours section. TPID and back-up is to be maintained according to the Terms and Conditions, Audit/Records Access provision on page 2. See further guidance in the Personnel Hours section. Grantees shall inspect locations with TPID numbers assigned in the Inspection Priority Work Plan, provided by CalRecycle at the start of the Grant Term. Eligible inspection activities are listed below: 1. Inspector time reviewing the Inspection Priority Work Plan to ensure that TPIDs listed for inspection are consistent with the CalRecycle Waste Tire Enforcement Manual. 2. Using WTMS to generate a list of eligible TPIDs to inspect, in addition to those listed on the Inspection Priority Work Plan. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 6 3. Pre-inspection planning. 4. Post-inspection reporting and follow-up. 5. Communicating with facility staff or owners before or after an inspection. 6. Travel time to-and-from inspections. 7. Physically inspecting the TPID site, taking photographs, interviewing personnel, writing and submitting complete and correct inspection reports. Note: Non-physical inspections may be allowed under emergency and extenuating circumstances with prior approval from CalRecycle. 8. Only inspections conducted at the following time frame and frequencies are eligible: • Inspections conducted within the grant performance period • One routine inspection is allowed per eligible TPID. • A maximum of two re-inspections may be performed per active TPID if a NOV was documented during the routine inspection. • One observation inspection may be performed per active TPID as described in the CalRecycle Waste Tire Enforcement Manual. • One educational inspection may be performed per active, new or never- inspected TPID. Enforcement Enforcement Actions and Surveillance Eligible enforcement and surveillance activities include steps taken beyond normal inspection activities to identify illegal waste tire activity and collect evidence as defined below. 1. Eligible enforcement and surveillance activities must be directly related to identifying, researching, surveilling, investigating, and/or documenting at least one of the following issues: • Illegal (unpermitted)waste tire storage sites and activities with 500 or more waste tires. • Individuals responsible for illegal dumping of waste tires. • Private property on which illegal dumping of waste tires is occurring or has occurred with 500 or more waste tires. o Note: (Private property with more than 500 illegal stored waste tires must be referred to CalRecycle for enforcement prior to seeking remediation). • Unregistered waste tire haulers hauling 10 or more waste or used tires. 2. Eligible enforcement and surveillance activities may include the following activities: • Coordinating and working with CalRecycle, the California Highway Patrol, local District Attorney (DA), task forces, other TEAs, and local law enforcement: o Gathering and sharing of information and resources. o Providing training to local law and code enforcement personnel within the TEA jurisdiction to encourage referrals or citations. o Establishing and conducting checkpoints to identify unregistered waste tire haulers. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 7 o Attending administrative, court and/or CalRecycle hearings and supporting case development. • Assisting CalRecycle with investigations and referrals: o Making waste tire enforcement referrals, as approved or required o Investigating waste tire referrals, complaints, violations, discrepancies, and legal records searches, etc., as requested. o Obtaining inspection warrants and other warrants as needed in participation with local law enforcement activity. o Performing interviews and field investigations to develop enforcement cases. o Researching databases and document past enforcement activity. • After appropriate enforcement and surveillance, coordinating with other agencies to remediate environmental damage due to illegal dumping and storage of waste tires, including: o Reviewing of regulations and procedures. o Coordinating with Local Conservation Corps for cleanups, and other related activity. o Coordinating with CalRecycle for cleanup and lien options. • Record Keeping o Producing and maintaining documents and files to track waste tire enforcement-related activities. 3. Grantees must report enforcement and surveillance activities to the CalRecycle Inspection Liaison as follows: • Report within 15 calendar days all enforcement actions on waste tire- related cases, including any referrals to the DA's Office and any actions taken by the DA's Office on waste tire-related cases. • Report within 15 calendar days all waste tire enforcement referrals, as approved or required. See Inspection section below. Field Patrolling and Small Tire Pile Cleanup Field Patrolling and Small Tire Pile Cleanup are limited to 15 percent of the total approved Budget. Field Patrolling must be productive. Unproductive Field Patrolling, such as visiting the same locations more than once per quarter for observation, may be ineligible for reimbursement. Eligible field patrolling activities and costs are limited: • Preparation and planning of field patrol. • Follow-up on illegal dumping complaints and referrals. • Patrolling locations with known illegal waste tire dumping once per quarter. • Cleanup of small tire piles on public land with 35 or fewer waste tires including disposal fees. Administrative Costs Administrative Costs are limited to 15 percent of the total approved Budget. Eligible administrative costs are limited to: • Eligible administrative costs include personnel time for which there is a direct and demonstrable link to implementation of the TEA grant. • Administrative functions for which there is a direct and demonstrable link to implementation of the TEA grant. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 8 Examples of eligible activities include: • Preparation and submittal of Progress Reports, Payment Requests, and required documents. • Grant-related communication. • Compliance activities related to performance evaluation or audits. • Development and maintenance of a system to track grant costs. • TEA grant personnel administration. • Preparation and submittal of the next TEA grant cycle application. Education Education costs are limited to 10 percent of the total approved Budget. Eligible education activities and costs include: • Eligible education costs include personnel time, and reproduction of CalRecycle educational materials for the purpose of educating waste tire generators and haulers about laws and regulations related to waste tire management. Examples of eligible activities include: 1. Generating Waste Tire Management System (WTMS) reports of newly issued Tire Program Identification numbers (TPIDs). 2. Printing and distributing CalRecycle Tire Program Educational Brochures - Tire Enforcement Agency Resources (https://calrecycle.ca.gov/tires/enforcement/grantee/) when conducting inspections or educational visits at TPID sites, or conducting enforcement or tire related surveillance. 3. Informing businesses and business owners/operators about applicable waste tire laws and regulations and available compliance resources. 4. Providing tire-related education to Local Conservation Corps (https://www.caIrecycle.ca.gov/Funding/LocaICC/). 5. Providing other outreach activities requested by CalRecycle. Operational Costs The category includes operational needs such as rent for office space (if not included in Indirect Costs), equipment, materials, and supplies necessary to perform eligible waste tire activities under the TEA Grant. Operational Costs are limited to 10 percent of the total approved budget. Equipment purchased and utilized for the purposes of more than one program, costs charged to the TEA grant must be allocated proportionate to actual use in TEA grant activities. 1. Examples of eligible equipment include: • Personal Protective Equipment: including boots, reflective vests or logo/identifying windbreakers, hard hat/sun hat, gloves, face masks, safety glasses. • Field equipment: including measuring devices, GPS, binoculars, camera and accessories, clipboards. • Cell phones, mobile Wi-Fi hotspots and cell service. • Computers or tablets, and related standard accessories. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 9 Training Training is reimbursable for tire enforcement staff, supervisors and other staff who work directly on grant activities. In-house training is to be charged under the applicable budget category (i.e., inspection training is charged under the inspection budget). Unless otherwise approved, grantee training requirements and eligibility are as follows: 1. Grantee must provide to CalRecycle and maintain a current list of inspectors and lead inspectors, their qualifications, and the amount time their position is allocated to the Program (i.e., percentage or quantity of inspections). 2. All inspectors must be trained and approved by CalRecycle prior to conducting eligible inspections. CalRecycle may also approve an in-house inspector trainer when someone with adequate experience is employed by the grant. Existing inspectors may be approved by CalRecycle without additional training. 3. Mandatory training activities include: • New inspector inspection training (CalRecycle shall provide oversight of training). • CalRecycle-sponsored Waste Tire Round Tables'. • WTMS Training'. • Technical Training Series'. o Only 8 hours per day are eligible for reimbursement (excluding travel time). • Grant Administration Webinar. • Other mandatory training, as required by CalRecycle. 4. Eligible non-mandatory training includes: • CalRecycle Application Webinar • Meetings, training or conferences requested by CalRecycle. • Coordinating and hosting CalRecycle-sponsored training events. • CalEPA sponsored Enforcement Symposium. • Basic Inspector Academy. • Conducting Effective Interviews for Inspectors. • Environmental Enforcement Training. • Basic and refresher health and safety related classes, including Hazardous Waste Operations and Emergency Response (HAZWOPER). • Hauler Training. • Specific training approved in the Budget or that are pre-approved in writing by the Grant Manager. • E-manifest Training 5. When multiple sessions of a training event are scheduled, grantees must attend the session closest to their location. Exceptions must be justified and pre- approved by the Grant Manager. 6. If attending an event with multiple subjects of which only part is related/beneficial to waste tire enforcement, the portion of the training and travel costs charged to the TEA grant must be proportional to the class time devoted to waste tire enforcement. 'Grantee must send at least one inspector to each of these events. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 10 Transportation Transportation Costs are limited to 10 percent of the total approved budget. Eligible transportation costs are those which are necessary to perform TEA Grant activities in the approved budget. Any activities/costs not specifically listed below must be pre-approved in writing by the Grant Manager to be reimbursable. The following activities/costs are eligible: • Use of grantee-owned or personal vehicles (mileage). Grantees may claim vehicle usage costs based upon actual mileage of the grantee or the state mileage rate, whichever is less. • Travel and Travel Expenses. All travel costs must be in accordance with the California State Travel policies (http://www.calhr.ca.gov/employees/Pages/travel- reimbursements.aspx). Reimbursable mileage and other travel expenses (per diem) may not exceed the state rates as set forth in the State Administrative Manual. Documentation submitted for travel reimbursement must include departure and return times and dates. Indirect Costs Indirect costs are limited to 20 percent of the total direct costs in the approved budget. Grantees shall allocate Indirect Costs according to the jurisdiction's Cost Allocation Plan (CAP) methodology submitted with the application and must adhere to Generally Accepted Accounting Principles (GAAP). Budgeting for Indirect Costs: Multiply the total of all direct charges by 20 percent to find the maximum indirect cost allocation allowed. How to charge Indirect Costs: Indirect costs are not limited to 20 percent of an invoice. A grantee may charge the agency's full indirect cost rate, but only until the approved Indirect Cost line-item allocation is exhausted. Ineligible Costs Any costs not specifically included in the approved Budget and not directly related to Local Government Waste Tire Enforcement (TEA) Grant Program and the approved grant project are ineligible for reimbursement. The grantee should contact their Grant Manager whenever clarification is needed. Ineligible costs include, but are not limited to: • Costs incurred prior to June 30, 2025 or after September 30, 2026. • Personnel costs charged as a flat rate for grant activity. Only actual personnel hours may be reimbursed and must be backed up by timesheets or other time accounting practices. • Performance costs incurred outside the Performance Period, prior to June 30, 2025 or after June 29, 2026. • Reporting Costs incurred after September 30, 2026. • Costs that exceed the percentage cap of a capped category. • Printing materials for education other than the CalRecycle brochures. • Unapproved training costs. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 11 • Food (except for meals when travelling to approved training according to State per diem rates and restrictions). • Out of state travel. • Ineligible inspection activities include inspections of the following: (except as otherwise pre-approved in writing or requested by the CalRecycle Inspector Liaison.) If you find a TPID number has been included on your work plan that you believe is ineligible based on the following or other factors, do not inspect it. Contact your CalRecycle inspector liaison first for confirmation and written approval to proceed: o Locations where the TPID number does not have a site (physical) address in the grantee's jurisdiction or is located at an address that is not listed in WTMS. o Closed TPID numbers (refers to the TPID Site Status in WTMS). o Unproductive Field Patrolling visits to sites on multiple dates within the same quarter or repeat visits when waste tires were not discovered. o Inspections of Permitted Major or Minor Waste Tire Facilities unless invited to participate with a CalRecycle Inspector. o Inspections of previously inspected Small Quantity Generators (SQGs) unless the TPID is pre-approved by the CalRecycle Liaison. (SQG refers to the TPID Site Role identified in the WTMS.) o Any other inspection expressly prohibited in this document or in the Waste Tire Enforcement Manual. • Activity on Farm/Ranch/Dairy/Ag Sites. • Activity on Tribal Lands. Bids Three bids must be obtained for purchases $5,000 and higher when: • Making a single purchase from any vendor for products or services to the main agreement where the charge to the grant funds is $5,000 or higher. o There are multiple bona fide vendors for the service/product to be purchased. o At the beginning of a contract cycle, when the cost of the contract billed to the grant is $5,000 or higher. After a contract bid is accepted according to the requirements of the Grant Agreement, the contract need not be rebid until the end of the contract term is reached. • Bids need not be obtained when: o A vendor provides a bid for services that is less than $5,000 but the actual cost of the job exceeds $5,000 due to unexpected conditions that require additional labor or materials. Modifications The grantee must submit any proposed revision(s) to the Work Plan and/or Budget in writing to the Grant Manager. The grantee may not incur costs or make expenditures based on the revision without first receiving the Grant Manager's written approval. Proposed revisions must be clearly marked on the Work Plan and/or Budget and must be accompanied by a summary of proposed changes or modifications, including justification for the proposed changes. If approved, the Grant Manager will upload the final revised Work Plan and/or Budget to GMS and notify the grantee. The grantee may submit proposed revisions in conjunction with a Progress Report, but they cannot be submitted as part of the Progress Report. The grantee should retain the approval Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 12 document(s) for audit purposes. See the "Audit Record/Access" section of the Terms and Conditions (Exhibit A). General budget modification guidelines: • The grantee may not incur costs or make expenditures based on the modified budget without first receiving the Grant Manager's written approval. • Budget modifications may not cause any budget category to exceed a category percentage cap. • Budget modifications cannot alter the amount of the grant award. To request a budget modification: • Enter the Budget Modification amounts in the appropriate rows of the Budget Modification Template including justification for the proposed changes (see Budget Modification Template for more information). • Submit the Budget Modification Template and your Budget Modification Request by email to your grant manager. • Your request must contain three pieces of information: o Justification: Why do you need to move money, or create, or delete a line-item? o Specify where money is being moved from: Which line-item amounts are being reduced and by how much? o Specify where money is being moved to: Which line-item amounts are increasing? Or what new line-items do you want to add and how much money do you want to allocate to them? The grant manager will review and reply with approval, disapproval, or request for additional information. If approved, the Grant Manager will upload the final revised Work Plan and/or Budget to GMS and notify the grantee. Retain the approval email for audit purposes. See the "Audit Record/Access" section of the Terms and Conditions (Exhibit A). Acknowledgements The grantee shall acknowledge CalRecycle's support each time a project funded, in whole or in part, by this Agreement is publicized in any medium, including news media, brochures, or other types of promotional materials. The acknowledgement of CalRecycle's support must incorporate the CalRecycle logo. Initials or abbreviations for CalRecycle shall not be used. The Grant Manager may approve deviation from this requirement on a case-by-case basis where such deviation is consistent with CalRecycle's Communication Strategy and Outreach Plan. Contact your Grant Manager for the CalRecycle logo. Reporting Requirements The Grant Agreement requires a Progress Report and a Final Report; however, the Grant Manager may require additional Progress Reports at any time during the Grant Term. Failure to submit the Final Report with appropriate documentation by the due date may result in rejection of the Payment Request and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must upload all reports in GMS. For further instructions regarding GMS, including login directions, see the "Grants Management System" section (above). Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 13 To upload a report: 1. Go to the Reports tab. 2. Click on the appropriate Report Type. 3. Click on the Add Document button. 4. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. • Select the Back button to upload another document and continue the process until all required documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB. 5. Click the Submit Report button to complete your report submittal. The Submit Report button will not be enabled until all required reporting documents are uploaded. Grant Managers will only approve reports with current information that include all required sections and documents. Grant Managers will only process Payment Requests after report approval. Failure to comply with the specified reporting requirements may be considered a breach of the Grant Agreement and may result in the termination of the Grant Agreement, rejection of the Payment Request, and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must report any problems or delays immediately to the Grant Manager. Electronic and Original Signatures CalRecycle requires certified e-Signature on documents or forms that certify legally binding information. Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be the "Fill and Sign" function within Adobe. Any documents using the "Fill and Sign" method is considered incomplete and may be sent back to the grantee. If you have questions, email g ra ntass ista n ceCa).ca I recycle.ca.gov. Progress Report The grantee must submit a Progress Report by the due date listed in the Milestones Section of this document. The Progress Report should cover grant activities that occurred from June 30, 2025 through December 31, 2025. Final Report The Final Report is due September 30, 2026. This report should cover grant activities for the Performance Period January 1, 2026 through June 29, 2026. The grantee must include the following items in the Final Report: • The Grant Number, grantee's name, and Grant Term. • The following disclaimer statement on the cover page: "The statements and conclusions of this report are those of the grantee and not necessarily those of the Department of Resources Recycling and Recovery (CalRecycle), its employees, or the State of California. The state makes no Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 14 warranty, express or implied, and assumes no liability for the information contained in the succeeding text." • Mid-Year of Final Cover Sheet is to be signed by an Authorized Signatory— Either print, sign and scan, or export the cover sheet to a pdf and sign electronically. • Complete all three tabs in the template. Grant Payment Information • Payment to the grantee for eligible grant expenses is made on a reimbursement basis only, and only for those materials and services specified in the approved grant application. • The grantee may request reimbursement only twice during the Grant Term. In conjunction with (or after) submission of the Progress Report and in conjunction with the Final Report. • The grantee must submit the required Progress Report/Final Report prior to, or concurrent with, submission of the Grant Payment Request. No reimbursement is made prior to Grant Manager approval of the report. • The grantee must submit a completed Grant Payment Request and provide supporting documentation as described in the "Payment Request and Documentation" section for completed project(s) only. • CalRecycle will make grant payments to only the grantee. It is the grantee's responsibility to pay all contractors and subcontractors for purchased goods and services. • CalRecycle will withhold and retain 10 percent of each approved Grant Payment Request amount until all conditions stipulated in the Agreement, including submission and Grant Manager approval of the Progress and Final Reports have been satisfied. • CalRecycle will make payments to the grantee as promptly as fiscal procedures permit. The grantee can typically expect payment approximately 45 days from the date the Grant Manager approves a Grant Payment Request. • The grantee must provide a Reliable Contractor Declaration form (CalRecycle 168) (https://www2.caIrecycle.ca.gov/Docs/Web/111324) signed under penalty of perjury by the grantee's contractors and subcontractors in accordance with the "Reliable Contractor Declaration" section of the Terms and Conditions (Exhibit A). The declaration must be received and approved by the Grant Manager prior to commencement of work. See the "Reliable Contractor Declaration" section in Terms and Conditions (Exhibit A) for more information. Payment Request and Documentation Failure to submit the final Payment Request with appropriate documentation by the due date may result in rejection of the Payment Request and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must submit payment requests in GMS. For further instructions regarding GMS, including login directions, see the "Grants Management System" section (above). To submit a Grant Payment Request: 1. Go to the Payment Request tab. 2. Click on the Create a Payment Request button. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 15 a. Choose Reimburse for the Transaction Type and enter the amount spent in each budget subcategory. b. When the transaction is complete, click the Save button. c. After the transaction is saved, the Upload Supporting Documents button will appear in the lower right corner. 3. Click the Upload Supporting Documents button. a. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. b. Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded. c. The maximum allowable file size for each document is 35MB. 4. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded. a. Note: Once a transaction is saved, select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds. Supporting Documentation • Grant Payment Request form (CalRecycle 87) o A scanned copy with the signature of the signatory or his/her designee, as authorized by grantee's Resolution, must be uploaded to GMS. ■ Note: A designee may sign on behalf of the grantee if a) authorized by the Resolution, and b) a Letter of Designation has been provided to the Grant Manager. • Cost and Payment Documentation o Acceptable cost and payment documentation must include at least one of each of the following. ■ Invoices, receipts, or purchase orders must include the vendor's name and telephone number, address, description of goods or services purchased, amount due, and date. o Proof of payment may include: ■ copy of cancelled check(s) that shows an endorsement from the banking institution • invoice(s) showing a zero balance, or stamped "paid" with a check number, date paid, and initials ■ accounting system report from local government if it contains the vendor name, date of invoice, invoice number, check number or internal ID, and date amount was paid ■ bank statement(s) along with a copy of the endorsed check or invoice showing the check number ■ copy of an electronic funds transfer confirmation ■ copy of a credit card statement(s) o The Grant Manager may require additional cost and payment documentation as necessary to verify eligible costs. • Program Specific Forms o Expenditure Itemization Summary (CalRecycle 736) Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 16 o Travel Expense Log Form (CalRecycle 246)for hotel, meals, per diem and other expenses, hotel receipts and other receipts for conference fees, tuition, flight, etc. o Certificate of completion for approved non-mandatory training o Mileage logs o Hourly Rate Document All forms listed above are available from the CalRecycle Grant Forms web page (hftps://www.caIrecycle.ca.gov/forms). Personnel Hours Grantees must detail personnel hours charged to the grant by budget category on the EIS. Grantees must maintain, and provide upon request, detailed timekeeping records of all personnel hours worked on TEA grant activities including inspection hours by TPID. This documentation must be maintained for three years after the final payment is received for auditing purposes. For each pay period, the employee's timekeeping document must contain at minimum: • Employee name and classification. • Total hours worked and leave taken during the pay period. • Hours worked/leave taken per day. • Description of the activity/task on which the employee worked for each hour worked. Supervision of staff conducting eligible activities constitutes a direct grant cost and is separate from Administrative activities; therefore, grantees may claim, under Inspection and Enforcement categories, any direct supervision time and costs related to that category. Grantees may calculate an actual/loaded hourly rate for each employee that includes actual salary, wages, shift differentials, and contractual fringe benefits. Note: Grantees are cautioned to ensure that costs included in a loaded hourly rate are not duplicated in the Indirect Costs. Performance Evaluation The grantee will be evaluated on effectiveness and efficiency in fulfilling the procedures and requirements outlined in this document. The Progress Report and Final Report will collect some of the data for this evaluation. Data collected will assess the quality and efficiency of work completed in all categories, particularly in Inspections, Enforcement, Education, and Field Patrolling. A Report template is provided by CalRecycle and is a requirement. Grantees are mandated to collect and report all required data. All forms listed above are available from the CalRecycle Grant Forms web page (hftps://www.caIrecycle.ca.gov/forms). Audit Considerations The grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of three (3) years after Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 17 final payment date or Grant Term end date, whichever is later. CalRecycle may stipulate a longer period of records retention in order to complete any action and/or resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. Examples of audit documentation include, but are not limited to, competitive bids, grant amendments if any relating to the Budget or Work Plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices, and cancelled checks. Please refer to the Terms and Conditions (Exhibit A)for more information. Procedures and Requirements Local Government Waste Tire Enforcement Grant Program, TEA32 (FY 2024-25) 18 calRecycle 0 Grants Management System(GMS) Application Generated By:Yolanda Park Application Information Applicant: Fresno County Cycle Name: Local Government Waste Tire Enforcement Grants Application Due Date: 11/19/2024 Cycle Code: TEA32 Secondary Due Date: 12/19/2024 Grant ID: 29530 Grant Funds Requested: $350,000.00 Matching Funds: $0.00(if applicable) Awarded Funds: $350,000.00 Project Summary: CalRecycle has edited the following summary to reflect the approved grant project:The goal of the Waste Tire Program is to promote compliance with State and local regulations as it pertains to the collection,handling,storage,and disposal of waste tires in an effort to protect the air,water,and land from pollution and to ensure public health and safety.The Fresno County Department of Public Health,Environmental Health Division,proposes to utilize FY 2024-2025 Waste Tire Grant funds for staffing,training and equipment needs associated with continuing the County's Enforcement Program Plan. Applicant/Participant Name: Fresno County Lead: X Federal Tax ID: 94-6000512 Jurisdiction: Fresno-Unincorporated County: Fresno Contacts Prime Second Auth Cnslt Stephanie Howard Title:Staff Analyst X Phone:5596003357 1221 Fulton Street Fax: fresno,CA 93721 Email:showard@fresnocountyca.gov Kevin Tsuda Title:Environmental Health Specialist X Phone:5596003271 1221 Fulton St Fax: Fresno,CA 93721 Email:ktsuda@fresnocountyca.gov Sukhdeep Sidhu Title:Supervising Environmental Health Special X Phone:5596003271 1221 Fulton St Fax: Fresno,CA 93721 Email:ssidhu@fresnocountyca.gov Vincent Mendes Title:Division Manager X X Phone:5596003271 1221 Fulton St Fax: Fresno,CA 93721 Email:vmendes@fresnocountyca.gov Hoa Gip Title:Environmental Health Specialist X Phone:5596003271 1221 Fulton St Fax: Fresno,CA 93721 Email:ghip@fresnocountyca.gov David Luchini Title:Director X X Phone:5596006401 1221 Fulton St Fax: Fresno,CA 93721 Email:diuchini@fresnocountyca.gov Ernest Buddy Mendes Title:Board of Supervisors Chairman X X Phone:5596001609 2281 Tulare,Room#301 Fax: Fresno,CA 93721 Email:District4@fresnocountyca.gov https:Hsecu re2.calrecycle.net/GRANTS/Grant/Grant.aspx?Grantl D=29530 Date Generated:March 25,2025 8:35 AM Page 1 of 2 Budget Category Name Amount Admin Costs $26,105.00 Education $0.00 Enforcement $61,726.00 Indirect Costs $50,000.00 Inspections $138,458.00 Operational Costs $34,347.00 Training $31,324.00 Transportation $8,040.00 No Site Information Provided Documents Document Title Received Date Required Application Certification Application Certification 11/12/2024 Budget TEA 32 Budget 11/12/2024 Budget Approved Budget 12/10/2024 Staff Roster TEA 32 Staff Roster 11/12/2024 Required By Secondary Due Date Resolution-Lead Participant Resolution 23-002 11/12/2024 Other Supporting Document(s) Cost Allocation Plan Cost Allocation Plan 11/12/2024 Draft Resolution Letter of Designation Letter of Designation 11/12/2024 Letter of Permission Resolution Check the following,as applicable.See Application Guidelines and Instructions for more information and examples. X Applicant acknowledges that its approved Resolution must be uploaded no later than the secondary due date.Applicant further acknowledges that if its Resolution is received after this date,its application will be disqualified. https://secure2.calrecycle.net/GRANTS/Grant/Grant.aspx?Granti D=29530 Date Generated:March 25,2025 8:35 AM Page 2 of 2 California Department of Resources, Recycling and Recovery (CalRecycle) Name/No.: Local Government Waste Tire Enforcement Grant Program (TEA32-24-0034) Fund/Subclass: 0001/10000 Org #: 56204882 Revenue Acct#: 3530