HomeMy WebLinkAboutP-24-076 Amendment Three.pdf co
County of Fresno
INTERNAL SERVICES DEPARTMENT
0� 1$5 Facilities• Fleet•Graphics• Purchasing •Security•Technology
AMENDMENT THREE (3)
Agreement Number: P-24-076
May 27, 2025
California Health Collaborative
1680 W Shaw Ave.
Fresno, CA 93711
Contract Number P-24-076 covering Tobacco Prevention Program is amended as follows:
The contract with your company expires April 30t", 2025. The County of Fresno desires to extend this
contract for an additional one month effective May 1st, 2025 through May 31st, 2025. Prices will be firm
for the contract period. Amendment provisions shall remain in full force and effect with any contract
renewals.
Delete Revised Attachments"A"and"B"dated 3/6/2025 and replace with Revised Attachments"A"and
"B" dated 5/27/2025.
Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as
provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this
Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
version of an original handwritten signature; or(3)an electronically scanned and transmitted (for
example by PDF document) of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force
and effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements
of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each
other party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic
means and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning all pages of this letter to my office via email or USPS.
333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110
*The County of Fresno is an Equal Employment Opportunity Employer*
CONTRACT NO. P-24-076 Page 2
California Health Collaborative
May 27, 2025
If you have any questions, please contact Amber Siner, Purchasing Analyst, at(559)600-7117 or email
asi ner(abfresnocou ntvca.4ov.
FOR THE COUNTY OF FRESNO
ligitally signed by Riley lckur
Riley Blackburn Date:025.05.3008:50:56a0T00n
Riley Blackburn
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
P-24-076 Amendment 3
CONTRACT NO. P-24-076 Page 3
California Health Collaborative
May 27, 2025
CONTRACTOR TO COMPLETE:
Company: California Health Collaborative
Type of Entity:
❑ Individual ❑ Limited Liability Company
❑ Sole Proprietorship j Limited Liability Partnership
❑ Corporation j General Partnership
Signature
Stephen Ramirez, hief Executive Officer 5/29/2025
Print Name and Title Date
Signature
Print Name and Title Date
PO BOX 25609 Fresno CA 93729
Address City State Zip
5592216315 5592216219 sramirez@healthcollz
TELEPHONE NUMBER FAX NUMBER E-MAILADDRESS
ACCOUNTING USE ONLY
ORG No.: 56201552
Account No.: 7295
Requisition No.: 5622500955
(7/2024)
P-24-076 Amendment 3
REVISED EXHIBIT
5/27/25
California Health Collaborative Tobacco Retail Licensing Scope of Work
ADMINISTRATION TIMELINE DELIVERABLES
1. Approved
Recruit, hire, train, and designate a Project Budget
Coordinator (1.0 FTE)with some health 04/2024-04/2025 2. Email
education, community organizing, and Introduction
systems change experience. from New Staff
3. Staffing Report
Meet monthly or as deemed necessary with
Fresno County Department of Public Health
1. Meeting Agenda
(FCDPH) staff to enhance or support program 04/2024—04/2025
related activities through collaborative 2. Meeting Notes
efforts.
Attend bi-monthly virtual and/or in-person
1. Meeting
Tobacco-Free Coalition meetings to update 04/2024—04/2025
Minutes
the coalition on progress.
REPORTING TIMELINE DELIVERABLES
Submit monthly invoices with appropriate
back-up documentation and invoice summary
sheets for all expenditures to the FCDPH's 1. Monthly Invoice
point of contact via email by the fifteenth 04/2024—04/2025 2. Equipment Log
(151") day of each month for the prior month's
expenditures.
Mid-Year Report
(February 1-June 31) 1. Biannual
Submit biannual progress reports that reflects Submit on 07/10/24 Progress Report
on the progress of scope of work activities as Narrative
well as success and challenges over the Year-End Report (July 2. Progress Report
progress report period. Submit relevant 1-December 31) Deliverables
program deliverables with your progress Submit on 12/16/24
report.
Mid-Year Report
(January 1-April 30)
Submit on 04/18/25
5/27/2025
REVISED EXHIBIT
5/27/25
TRAINING TIMELINE DELIVERABLES
Participate in a 1-hour training with FCDPH on
invoicing requirements and learn how to
complete the invoice template and invoice 04/2024—04/2024 1. Training Log
summary sheets.
Participate in a 1.5-hour virtual Culturally
Linguistically Appropriate Services (CLAS)
Standards training hosted by FCDPH staff that
is designed to equip public health
professionals with the essential knowledge 1. Completed Post-
and tools for delivering culturally sensitive and 04/2024—04/2024 Training Survey
linguistic services and messages throughout 2. Training Log
the community. Program staff will use the
CLAS Standards toolkit to evaluate health
education materials like flyers, brochures,
PowerPoint created in the program.
Participate in a 1.5-hour virtual Health Equity
101 training hosted FCDPH staff that is
designed to facilitate foundational knowledge
and skill development on topics related to 04/2024—08/2024 1. Training Log
health equity, health disparities, and structural
and social determinants of health.
Participate in recorded webinars such as, CA-
license to sell: tobacco retail licensing nuts,
bolts and fees, Equitable enforcement for
tobacco retail license ordinances, Pride and
prejudice:the tobacco industry's co-opting of
the LGBTQ+community, Minimum floor price 04/2024—04/2025 1. Webinar Log
laws webinar, Rules of the road:The
differences between lobbying and educating,
etc.As well as applicable live webinars as they
become available.
5/27/2025
REVISED EXHIBIT
5/27/25
Objective# 1: Lead a minimum of seven (7) community forums or town halls in the City of Fresno (a
minimum of 4 of the events will be in person) for youth and adults, approximately 90-120 minutes in
length, with participation by 25-50 individuals at each event.
ACTIVITY TIMELINE DELIVERABLES
Identify a date and location for the seven (7) community 04/2024- 1. Calendar of
forums/town halls. 02/2025 Forums/Townhalls
Dates and Locations
Develop recruitment materials for the forums/town halls 04/2024- 1. Finalized Tailored
tailored for each neighborhood or school site in Fresno. 10/2024 Recruitment
Recruitment materials will include a registration page, flyers, Materials
and Facebook Event Pages. Include approved attribution
language and applicable DPH logos. Submit to FCDPH for
review and approval.
Disseminate recruitment materials and recruit a minimum of 05/2024— 1. Recruitment Plan
25-50 individuals per target area by participating in 03/2025
community events, school parent events, hosting booths at
churches, passing out flyers/posters at local businesses, or
using social media.
Identify and distribute incentive materials for raffle at 05/2024— 1. Log of Incentive
forums/town halls that will encourage participation by 04/2025 Materials
community residents. Incentive materials (e.g., merchandise
2. Distribution Log
cards and other incentive items) are provided to program
participants to motivate and/or reinforce positive behavior,
participation, and/or involvement in tobacco control activities
and require action on the part of the recipient to receive the
incentive. The cost of incentives may not exceed $50 in value,
per person, per year and shall not include merchandise cards
that can be used to purchase tobacco, alcohol, and/or
cannabis products. Gift cards can be purchased for a
maximum of 1 event at a time. The project must submit a gift
card distribution log to Fresno County, which should include
the required signatures from the recipients to confirm that
the purchased gift cards have been distributed. After the
distribution log is reviewed and verified, the project will
receive an email notification indicating that they are allowed
to purchase additional gift cards. The project is responsible
for the possession, security [e.g., will keep under lock and
key], and accountability of the merchandise cards.The
project will prepare a log sheet that will track and identify
each of the merchandise cards, value, merchandise card
transfer date, and recipient. At the conclusion of the
agreement, surplus incentives must be returned to FCDPH.
5/27/2025
REVISED EXHIBIT
5/27/25
Develop presentation and event materials in consultation 05/2024— 1. Event Materials
with FCDPH and implement seven (7) forums/town halls 03/2025 (e.g., flyers, agenda,
designed to be at minimum 90-120 minutes in length in each packet for
neighborhood. Recruit town hall panel speakers, such as law community
enforcement, school administrators, health professionals, members)
youth, and former vape/e-cigarette users. 2. Presentation
Materials (e.g.,
presentation slides
and roster of
participants)
3. Pictures of Event
Develop and disseminate post-event participation surveys to 05/2024— 1. Post-Event
identify an increase in knowledge, skills, and a change in 04/2025 Participation Survey
attitudes among participants. Submit to FCDPH for review
and approval.
5/27/2025
REVISED EXHIBIT
5/27/25
Obiective 2: Conduct 8-12 community presentations/meetings with school officials (e.g., principals,
vice principals, superintendent, etc.), in the City of Fresno on youth vaping, tobacco retail issues,
tobacco-related health disparities, and best practices in policy adoption. Obtain at least 8 letters of
support from schools, to demonstrate support for the policy campaign.
ACTIVITY TIMELINE DELIVERABLES
Gather local data through sources such as the California 04/2024- 1. Summary of Local
Healthy Kids Survey Data, California Student Tobacco 10/2024 Data
Survey, Monitoring the Future, Healthy Stores for Healthy
Communities, local school data, etc. in order to determine
the extent of e-cigarette/vape use among youth in the City
of Fresno.
Develop a 15-20-minute presentation or talking points to 04/2024- 1. Approved
present to school site administrators or school staff on 10/2024 Presentation or
youth vaping, tobacco retail issues, tobacco-related health Talking Points
disparities and best practices for supporting youth at
school and in community through policy adoption. Include
approved attribution language and applicable DPH logos.
Submit to FCDPH for review and approval.
Schedule meetings with 8-12 school officials either in- 04/2024- 1. Presentations Log
person or via zoom throughout the City of Fresno to 04/2025
2. Presentation
provide tobacco prevention presentations on tobacco-
Materials
related health disparities and best practices for supporting
youth at school and in community.
Create 1-2 letters of support templates to provide to 05/2024- 1. Letter of Support
school officials. Request a letter of support from each 05/2025 Templates
school site that receives a presentation to demonstrate
2. Letters of Support
support for the policy campaign.
Collected
Provide each school site with resources online and/or via 06/2024- 1. Log of Resources
print that allows them to better support their students 04/2025 Provided
with resources related to vaping cessation, vaping
educational materials and presentations, and mental
health and wellness.
5/27/2025
REVISED EXHIBIT
5/27/25
Objective 3: Facilitate the participation of 5-10 community members to present at a minimum of 2
Fresno City Council (City Council) meetings to educate them formally or informally about youth vaping,
tobacco retail issues, tobacco-related health disparities, and best practices in policy adoption. Develop
speaking points related to a comprehensive tobacco retail licensing policy that can be utilized by the
speakers.
ACTIVITY TIMELINE DELIVERABLES
Develop a spokesperson training that will prepare 04/2024- 1. Spokesperson
community members to speak at City Council and engages 11/2024 Training
them in telling their personal story. Include approved
attribution language and applicable DPH logos. Submit to
FCDPH for review and approval.
Identify 5-10 community members to speak at City Council, 05/2024- 1. Identified
during town halls or meetings with school administrators. 03/2025 Community
Provide them with spokesperson training either informally Members Log
through a one-on-one meeting or formally through a
2. Training Log
training for multiple community members.
Support the community members with developing their 06/2024- 1. Developed
own talking points for use during their presentation at City 04/2025 Speaking Points
Council, including local data, information about vaping or
tobacco use, and their own personal story.
Identify incentives for the community members to be 04/2024- 1. Incentive
provided following their participation in a spokesperson 04/2025 Distribution Log
training and/or a presentation at City Council. Incentive
2. Log of Incentive
materials (e.g., merchandise cards and other incentive
Materials
items) are provided to program participants to motivate
and/or reinforce positive behavior, participation, and/or
involvement in tobacco control activities and require action
on the part of the recipient to receive the incentive. The
cost of incentives may not exceed $50 in value, per person,
per year and shall not include merchandise cards that can
be used to purchase tobacco, alcohol, and/or cannabis
products. Gift cards can be purchased for a maximum of
one event at a time.The project must submit a gift card
distribution log to Fresno County, which should include the
required signatures from the recipients to confirm that the
purchased gift cards have been distributed. After the
distribution log is reviewed and verified, the project will
receive an email notification indicating that they are
allowed to purchase additional gift cards.The project is
responsible for the possession, security [e.g., will keep
under lock and key], and accountability of the merchandise
cards.The project will prepare a log sheet that-WIR-lack and
identify each of the merchandise cards, value, merchandise
REVISED EXHIBIT
5/27/25
card transfer date, and recipient. At the conclusion of the
agreement, surplus incentives must be returned to FCDPH.
Support the participation of 5-10 community members in 2 04/2024- 1. Meeting Log
City Council Meetings by attending the meeting and 04/2025
2. Presentation
ensuring each community member has reminders about the
Materials
meeting.
5/27/2025
REVISED EXHIBIT
5/27/25
Obiective 4: Conduct 3-4 community engagement activities such as hosting a youth art contest, spoken word
night, dance event, culturally relevant art project, bingo, paint night, poster contest, mural, mural tri-fold,
plant potting and decorating, etc. with the participation of 15-75 individuals at each engagement activity.
Participants will be residents of the City of Fresno. The participants will be recruited through social media,
existing relationships, attendance at an existing event.
ACTIVITY TIMELINE DELIVERABLES
Identify 3-4 locations/neighborhoods throughout the City of 04/2024- 1. Calendar of Community
Fresno and dates for the community engagement events. 07/2024 Engagement Events
Host 1-2 meetings with school and/or community partners 04/2024- 1. Identified Art Consultant
to determine the direction of the art contest, spoken word 03/2025 Agreement
night or other art or community engagement event that will
2. Consultant Meeting Log
take place in the community.
Create outreach and recruitment materials for each 05/2024- 1. Outreach and
community engagement event, which may include flyers, 03/2025 Recruitment Materials
posters, social media posts, or other outreach methods.
Include approved attribution language and applicable DPH
logos. Submit to FCDPH for review and approval.
Host 3-4 community engagement events throughout the 06/2024- 1. Community Engagement
City of Fresno in diverse neighborhoods and locations for a 04/2025 Event Log
minimum of 15-75 individuals at each event. Provide
incentives for participation by the community. Incentive 2. Community Engagement
Event Incentive
materials (e.g., merchandise cards and other incentive
Distribution Log
items) are provided to program participants to motivate
and/or reinforce positive behavior, participation, and/or 3. Log of Incentive Materials
involvement in tobacco control activities and require action
on the part of the recipient to receive the incentive. The
cost of incentives may not exceed $50 in value, per person,
per year and shall not include merchandise cards that can
be used to purchase tobacco, alcohol, and/or cannabis
products. Gift cards can be purchased for a maximum of
one event at a time.The project must submit a gift card
distribution log to Fresno County, which should include the
required signatures from the recipients to confirm that the
purchased gift cards have been distributed. After the
distribution log is reviewed and verified, the project will
receive an email notification indicating that they are
allowed to purchase additional gift cards. The project is
responsible for the possession, security [e.g., will keep
under lock and key], and accountability of the merchandise
cards. The project will prepare a log sheet that will track
and identify each of the merchandise cards, value,
merchandise card transfer date, and recipient. At the
conclusion of the agreement, surplus incentives must be
REVISED EXHIBIT
5/27/25
returned to FCDPH.
Develop and disseminate post-event participation surveys 06/2024- 1. Post Event Survey
to identify an increase in knowledge, skills, and a change in 04/2025
attitudes among participants, as well as a inquiring about
their interest to speak at City Council meetings. Submit to
FCDPH for review and approval.
5/27/2025
REVISED EXHIBIT
5/27/25
Obiective 5: Conduct observation surveys at 100 tobacco retailers in the City of Fresno. Use a standardized
data collection instrument and protocol from the California Tobacco Prevention Program (CTPP) using
mobile devices. Participate in online data collection trainings, complete required post-training surveys, and
complete field notes for store observations.
iiiiii i
Participate in a minimum of 1-2 trainings on how to use the 04/2024- 1. Log of Staff
standardized data collection instrument and protocol for the 06/2024 Trainings
California Tobacco Prevention Program (CTPP), using the mobile
devices, safety precautions, and how to complete field notes.
Recruit 2-3 volunteers from the City of Fresno to support staff in 04/2024- 1. Log of Volunteers
the collection of observation surveys. Provide training to the 06/2024 and Trainings
volunteers to ensure they can accurately and safely support the Provided
process.
Conduct observation surveys and complete field notes utilizing 04/2024- 1. County List of Sites
the standard data collection instrument and mobile device at a 06/2024 to be visited
minimum of 100 tobacco retailers in the City of Fresno.
2. Completed Field
Notes
Identify and provide incentives to the volunteers who 04/2024- 1. Incentive
supported in the data collection in the City of Fresno. Incentive 04/2025 Distribution Log
materials (e.g., merchandise cards and other incentive items)
2. Log of Incentive
are provided to program participants to motivate and/or
Materials
reinforce positive behavior, participation, and/or involvement in
tobacco control activities and require action on the part of the
recipient to receive the incentive. Gift cards can be purchased
for a maximum of one event at a time. The project must submit
a gift card distribution log to Fresno County, which should
include the required signatures from the recipients to confirm
that the purchased gift cards have been distributed. After the
distribution log is reviewed and verified, the project will receive
an email notification indicating that they are allowed to
purchase additional gift cards. The cost of incentives may not
exceed $50 in value, per person, per year and shall not include
merchandise cards that can be used to purchase tobacco,
alcohol, and/or cannabis products. The project is responsible
for the possession, security [e.g., will keep under lock and key],
and accountability of the merchandise cards. The project will
prepare a log sheet that will track and identify each of the
merchandise cards,value, merchandise card transfer date, and
recipient. At the conclusion of the agreement, surplus
incentives must be returned to FCDPH.
5/27/2025
REVISED EXHIBIT B 5/27/25
Proposed TRL Project
California Health Collaborative
Budget Narrative:FEBRUARY 2024-MAY 31,2025
PROGRAM EXPENSES NARRATIVE
Personnel Salaries,Payroll Taxes&Employee Benefits-Line Items 0001-0042
The Project Coordinator(PC)is the day-to-day contact person for the program and leads the implementation
of all SOW activities,including coordinating volunteers for data collection,recruiting program participants for
program activities,performing program assessments,developing program materials,supporting program
0001 evaluation,and implementing SOW activities.The Project Director(PD)will provide oversight of the PC and
support both fiscal and programmatic oversight of the program.The PD will also meet with Fresno County and
support the close-out of grant activities.
Project Coordinator Salary:$2240 x 100%FTE x 24PP=$53,760 53760 $ 54,410
Project Director Salary:$3610 x 9%FTE x 2PP=$650 650 $ 15,779
Fringe:$54,410 x 29%_$15,779 Total Salary&Fringe for PC $ 70,189
Total S&B Expenses $ 70,189
Operating Expenses-Line Items 1050-1079
Office Supplies:General office supplies to support program activities such as pens,pencils,paper,paperclips,
1050 binders,notepads,easel pads,mailing labels,markers,highlighters,tape,glue,staples,file folders,paint,
markers,laser and color printer cartridges,etc. $82-84 x 12 months=$997
$ 997.00
Telephone and Computer Network:Communication expenses related to operating phones,internet to
1060 support SOW activities and computer software annual subscriptions and license fees.$250 per month x 12 $ 3,000.00
months=$3000
1062 Postage: Includes postage stamps and mailing costs(Fed Ex,UPS,and USPS)for daily correspondence and $
mailing of other program materials.
Printing/Copying:Expenses for printing of educational materials developed in approved Scope of Work
1063 activities,including informational packets,promotional flyers for program activities,program findings and $ 2,000.00
educational information. $166-$167 per month x 12 months=$3000
Transportation:Local travel for staff and/or Community Advocates calculated at$0.67 per mile for
approximately 248-249 miles per month for travel to unincorporated Fresno County communities to conduct
1072 $ 2,000.00
presentations,trainings,meetings with local community leaders and meeting with Community Advocates.248-
249 miles per month x$0.67 x 12 months=$2000
5/2/2025
REVISED EXHIBIT B
Food:Food and refreshments for community engagement activities,townhall events,for volunteers who
1077 support with retailer data collection,and other activities in support of the scope of work.$400 per event x 10 $ 4,000.00
events=$4000
5/2/2025
REVISED EXHIBIT B
Engagement Supplies:Supplies for use by participants in engagement activities,such as markers,paints,
1078 $ 400.00
construction paper,magazines,t-shirts,stencils,etc.
Incentives:Incentives to foster participation in program activities for youth and families,including the tobacco
$ 3,000.00
educational townhalls.$10 per participant x 300 participants(approx.35-40 per event)_$3000
Total Operating Expenses $ 15,397
Indirect Cost Expense-Line Item 1090
Direct Costs Subtotal $ 85,586
Administrative expenses such as overhead accounting support and payroll services,
external audit,liability insurance,utilities,building and equipment maintenance,
janitorial services,and dues and subscriptions.Calculated at 11%of direct costs for
final 12 months of project. $85585 Total Direct Cost x 11%_$9414
Indirect Cost Total $ 9,414
TOTAL PROGRAM EXPENSES: $ 95,000
5/2/2025