Loading...
HomeMy WebLinkAboutP-25-015 Amendment 1.pdf County of Fresno GENERAL SERVICES DEPARTMENT 1856 �0 Facilities• Fleet• Purchasing •Security ORES AMENDMENT NUMBER ONE (1) Agreement Number: P-25-015 May 12, 2025 TDG Engineering, Inc. 8484 Georgia Avenue, Suite 800 Silver Sprint, MD 20910 Contract Number P-25-015 covering Safe Routes to School Site Assessments is amended as follows: Delete P-25-015 Attachment"A" in its entirety and replace with Revised Attachment"A" dated 5/12/25. Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as provided in this section. A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or(3)an electronically scanned and transmitted (for example by PDF document) of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement(1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. Please acknowledge your acceptance by returning all pages of this letter to my office via email or USPS. Purchasing Services/333 W Pontiac Way/Clovis, California 93612/ (559) 600-7110 *The County of Fresno is an Equal Employment Opportunity Employer* CONTRACT NO. P-25-015 Page 2 TDG Engineering, Inc. May 12, 2025 If you have any questions, please contact Heather Stevens, Purchasing Analyst at (559) 600-7110 or email heastevens(c�fresnocountyca.gov. FOR THE COUNTY OF FRESNO ligitally signed Riley Blckbur Riley Blackburn Date:2025.05.15Y10:25:118a0700n Riley Blackburn Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 P-25-015 Amendment 1 CONTRACT NO. P-25-015 Page 3 TDG Engineering, Inc. May 12, 2025 CONTRACTOR TO COMPLETE: Company: TDG Engineering , Inc Type of Entity: ❑ Individual ❑■ Limited Liability Company ❑ Sole Proprietorship ❑ Limited Liability Partnership ■� Corporation ❑ General Partnership — Signature Jennifer Toole I President 5/14/2025 Print Name and Title Date Roswell Eldridge a Digitally signed by Roswell Eldridge Signature Date:2025.05.15 12:08:20-04'00' Roswell Eldridge I Treasurer Print Name and Title Date 8484 Georgia Ave, Suite 800 Silver Spring MD 20910 Address City State Zip 3019271900 contracts@tooledesign.com TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS ACCOUNTING USE ONLY ORG No.: 45104513 Account No.: 7295 Requisition No.: 5132500041 (7/2024) P-25-015 Amendment 1 P-25-015 REVISED ATTACHMENT"A"-5/12/25 MEMORANDUM January 13, 2025 To: Erin Haagenson and Sandra Huerta Organization: County of Fresno Public Works and Planning From: Lauren Pepe, TDG Engineering, Inc. Project: Fresno County Safe Routes to School Action Plan Re: Scope of Work TASK 1 : PROJECT MANAGEMENT TASK 1.1 PROJECT ADMINISTRATION Task 1.1.A. Kickoff Meeting A successful project begins with a shared understanding of project goals and desired outcomes. TDG Engineering, Inc. will convene and facilitate a kickoff meeting with Fresno County ("the County") staff to review and confirm project timeline, goals, schedule, and data needs. During this meeting, we will clarify the County's project management and administrative expectations. Following the kickoff meeting, TDG Engineering, Inc. will revise and finalize the project scope and schedule. Task 1.1.B. Project Administration Project Manager Lauren Pepe will be available as needed, and schedule regular coordination calls to provide project updates, review ongoing work, and collaborate on upcoming tasks and deliverables. Lauren will schedule in-person meetings in conjunction with project milestones and engagement events, or as other needs arise. TDG Engineering, Inc. will submit monthly invoices to the County each month. The invoices will include a transmittal letter, progress report, and budget status summary by task and total budget. TASK 1 DELIVERABLES ■ Kickoff meeting agenda and minutes ■ Facilitation of regular coordination meetings ■ Invoice Packages TASK 2: SCHOOL ASSESSMENTS AND RECOMMENDATIONS TASK 2.1 TRAFFIC ASSESSMENTS Task 2.1.A Review Existing Safety Conditions Prior to conducting walk audits, TDG Engineering, Inc. will review collision locations, types, and severity, and identify existing safety gaps within a half-mile radius of all participating schools. This data will inform our walk audit routes by flagging crash hot spots and any missing critical infrastructure (such as sidewalks or marked crossings). ENVISIONING WHAT COULD BE, THEN BUILDING IT P-25-015 REVISED ATTACHMENT"A"-5/12/25 Task 2.2.8 Conduct Walk Audits TDG Engineering, Inc. will coordinate and lead Field Safety Assessments, or"walk audits," at each of the 15 identified elementary, middle, and high schools: 1. Cantua Creek Elementary School 10. Caruthers Elementary School 2. Fipps Primary School 11. Tranquility Elementary School 3. Riverdale Elementary School 12. Tranquility High School 4. Riverdale High School 13. Calwa Elementary School 5. Washington Colony Elementary School 14. Adams Elementary School 6. Washington Union High School 15. Powers-Ginsberg Elementary School 7. Del Ray Elementary School 8. West Park Elementary School 9. Caruthers High School Walk audits will be conducted with a combination of Fresno County staff, principals, school administrators, and any staff who help facilitate pick-up and drop-off. Depending on the County's preferences, teachers, parents, and high-school students may also participate in walk-audits. The walk audits will focus on school bus stops and key streets within a half mile radius around each school. For each school we recommend conducting a morning drop- off observation, followed by a walk audit and then pick-up observation in the afternoon. This will allow us to evaluate activities and conditions during times of peak school travel demand. To facilitate the walk audits, we will undertake the following tasks: Walk Audit Preparation Our team will prepare a walk audit route map for each school that will be provided to the County in advance of the audit. The routes will include up to a half mile radius around each school, focusing on the school perimeter and key walking/biking routes; route maps will show an aerial view with labeled streets and the school site and enrollment boundaries. The County will coordinate with relevant school leaders in advance of the audits (which may include sharing the walk audit map, hosting a virtual pre-audit meeting with school principals, and inviting participants); TDG Engineering, Inc. will attend any virtual meetings associated with the audit. Pre-Walk Prep Meeting TDG Engineering, Inc. will gather participants prior to the audit so the Field Assessment Lead can respond to questions and describe the project purpose, provide maps and materials, and review any previously identified issues. Our team will encourage participants to focus on existing barriers and challenges, and to consider conditions relative to the needs and abilities of children and youth. Conducting Walk Audits Our observations and analysis will focus on three key elements: ■ Infrastructure Conditions, including review of the presence, quality, and design of sidewalks, school bus stops, lighting, school area signs and pavement markings, pathways, bicycle lanes, bicycle parking, drop- off/pick-up areas, accessibility and visibility, and personal safety. 2 P-25-015 REVISED ATTACHMENT"A"-5/12/25 • Street Crossing Conditions, including review of traffic signal features, signal phasing and operations for all travel modes, marked crosswalk conditions, curb ramp presence and compatibility, and crossing guard presence and level of training. ■ Traffic Circulation and Behavior, including review of student and parent/caregiver behaviors, particularly in relation to walking patterns, bicycling routes, general motorist behavior, and actions during drop-off and pick-up, traffic volumes, speeds, and patterns. TASK 2.2 COMMUNITY OUTREACH AND ENGAGEMENT Our team, in partnership with the County and stakeholders, will solicit input from students, parents, and school staff about safety concerns around their schools, ideas for improvements, and their priorities. We will design our engagement techniques to gather actionable information that will help inform the recommendations. Our materials and techniques will be age-appropriate, accessible, and translated into Spanish. Engagement may include: ■ A student-, teacher-and parent-friendly interactive webmap survey ■ Development of outreach fliers to be distributed through schools ■ Pop-up tabling at school community events to spread the word about the safe routes initiative and collect input about challenges getting to school ■ Guidance for administration of Safe Routes to School encouragement events, such as walk to school days or coordinating a "walking school bus" Final outreach and engagement strategies will be determined in consultation with County staff and will be commensurate with the budget available for this task. Key findings from engagement will inform the recommendations and will be summarized in the final report. TASK 2.3 RECOMMENDATIONS TDG Engineering, Inc. will develop infrastructure recommendations for each school based upon our existing conditions analysis, traffic assessment/walk audit findings, and stakeholder feedback. For each of the 15 schools, we will develop the following materials: ■ Site-specific recommendations ■ Database, spreadsheet, or memo detailing the justification for each recommendation TASK 2 DELIVERABLES Task 2.1 Traffic Assessments ■ Facilitation of arrival and dismissal observations and walk audits for each school (up to 15) ■ Walk audit materials for each school (up to 15) Task 2.2 Community Outreach and Engagement ■ Development of survey/webmap ■ Development of outreach fliers to be distributed through schools ■ Attendance at up to two pop-up events 3 P-25-015 REVISED ATTACHMENT"A"-5/12/25 ■ Guidance/toolkit for administration of encouragement events Task 2.3 Recommendations ■ Recommendations report for each of the 15 schools TASK 3: IMPLEMENTATION AND ACTION PLAN TASK 3.1 IMPLEMENTATION For this task, our team will develop detailed implementation strategies that will include a set of prioritized recommendations. The overarching implementation strategy and the specific prioritization criteria will be data- driven and informed by County and community input. Prioritized recommendations may feature: ■ Planning-level cost estimates ■ Feasibility considerations (i.e. issues pertaining to civil, right-of-way, geometric design, traffic operations and parking, signal timing, utilities, drainage, etc.) ■ Timeline for implementation (short-, medium-, or long-term), including opportunities for pilots or rapid implementation The final deliverable will be a set of tailored implementation strategies that are right sized to the staffing and funding resources available to the County. TASK 3.2 DRAFT SAFE ROUTES TO SCHOOL ACTION PLAN TDG Engineering, Inc. will prepare a draft Safe Routes to School Action Plan for the County's review. The Draft Plan will include: ■ Existing Conditions Data Analysis ■ Traffic Assessments Findings Summary ■ Implementation Strategy (as developed in Task 3.1) TASK 3.3 FINAL SAFE ROUTES TO SCHOOL ACTION PLAN Our team will revise the Draft Plan based on County feedback and will deliver the Final Report in PDF and editable Microsoft-Word format. At this point, all data, files, and documentation used and created in the development of the plan will be provided to the County. TASK 3 DELIVERABLES ■ Implementation strategy ■ Draft and Final Plan documents ■ All project files in PDF format and editable formats to be determined in coordination with County staff, including outreach materials, maps, and GIS files TASK 4: PLANNING LEVEL DESIGN CONCEPTS TASK 4.1 DRAFT CONCEPTUAL LAYOUTS 4 P-25-015 REVISED ATTACHMENT"A"-5/12/25 Having identified priority projects during Task 3, the TDG Engineering, Inc. Team will produce corresponding planning-level conceptual designs for up to five priority projects. TASK 4.2 FINAL CONCEPTUAL LAYOUTS TDG Engineering, Inc. will revise the planning-level conceptual designs based on County staff feedback, culminating in grant application-ready conceptual designs. TASK 4 DELIVERABLES ■ Draft and final conceptual layouts for priority projects (up to five) 5 P-25-015 REVISED ATTACHMENT"A"-5/12/25 Fresno County Safe Routes to School TDG Engineering,Inc. Planning Lead Planning Lead Planning Lead Project Senior Planner Project Project 7enior Eng7neer/QC if 11 711n*s, [IS Analyst GIS Analyst Engineer Engineer Graphic Design Hourly Subtotal Task Su btota I III Manager Planner Engineer Engineer Tasks $205.02 $208.60 Diane Lauren Serena Sofia Janessa Hugh Christi Freddie Mia Candy Ellie Fiore Erika Kulpa Alison Mills HaoChe Hung Teresa Chang Sam Person Lambert Pee Powell Pollman Mendoza Ke ev Nielsen Winter 1.0 Project Administration(incl.Kick-off Meeting) 14 10 4 78 8 114 $19,623 Task 1 Subtotal 19,623 2 School Assessments and Recommendations 2.1 Traffic Assessments 45 85 45 82 45 88 390 $59,709 2.2 lCommunity Outreach&Engagement 28 30 10 4 4 10 2 88 $13,527 2.3 Recommendations 6 54 22 40 62 6 62 252 $38,722 Task 2 Subtotal $111,959 3 Implementation and Action Plan 3.1 Implementation 24 10 8 40 82 $13,021 3.2 Draft SRTS Action Plan 6 6 30 4 44 14 104 $14,106 3.3 Final SRTS Action Plan 4 4 16 20 4 48 $6,769 Task 3 Subtotal $33,896 4 Planning Level Design Concepts 4.1 Draft Conceptual Layouts 3 48JJ4 48 105 $16,728 4.2 Final Conceptual Layouts 3 18 18 43 $7,001 LDirect 4 Subtotal $23,729 otal Labor 24 26 4 281 149 159 0 220 4 10 $189,206 Expenses $30,794 Direct Expenses Travel $10,300 Printing/Translation/Supplies $494 TOTAL $10,794 Travel Expense Breakdown Assumes 2 trips,8 nights total(10 days),4 staff Trips Days Staff Total Rounded Meals $ 69.00 10 4 $ 2,760.00 $2,800.00 Accomodation $ 180.00 8 4 $ 5,760.00 $5,800.00 Mileage Round Trip(500 mi;$0.67/mile) $ 335.00 2 $ 670.00 $700.00 Car Rental $ 500.00 2 $ 1,000.00 $1,000.00 TOTAL $10,300.00 P-25-015 REVISED ATTACHMENT"A"-5/12/25 Employee Diane Lambert Planning Lead 205.02 Mia Candy Planning Lead 208.6 Lauren Pepe Project Planner 156.33 Ellie Gertler Planner III 144.42 Serena Powell Planner 112.71 Alison Mills Engineering Lead II 248.64 Christi Nielsen Engineer III 139.03 Erika Kulpa Senior Planner 179.74 Freddie Winter Engineer III 140.11 Hugh Kelley GIS Analyst 132.92 Teresa Chang GIS Analyst 126.43 HaoChe Hung GIS Analyst 129.47 Sam Person Graphic Designer 89.74 Janessa Mendoza Project Engineer 167.54 Sofia Pollmann Project Engineer 161.62 Andrew Kotalik Project Engineer II 172.58 Ellie Fiore Planning Lead III 258.65 Adam Vest JEngineering Lead III 282.88 P-25-015 REVISED ATTACHMENT"A"-5/12/25 LEGEND Consultant work period Major deliverable DEC JAN FEB MAR APR MAY JUN JUL AUG SEP GET Task 1-Project Management 1.1 Project Administration Task 2-School Assessments And Recomm 2.1 Traffic Assessments 2.2 Community Outreach&Engagement 2.3 Recommendations DeliverableTask 3-Final 3.1 Implementation 3.2 Draft Plan 3.3 Final Plan ­10 EkA Design4.1 Draft Conceptual Layouts 4.2 Final Conceptual Layouts